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CITY of WALLA WALLA ARTS COMMISSION AGENDA Wednesday, August 5, 2020 – 11:00 AM Virtual Zoom Meting 15 N 3Rd Ave 1

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CITY of WALLA WALLA ARTS COMMISSION AGENDA Wednesday, August 5, 2020 – 11:00 AM Virtual Zoom Meting 15 N 3Rd Ave 1 City of Walla Walla Arts Commission Support Services 15 N. 3rd Avenue Walla Walla, WA 99362 CITY OF WALLA WALLA ARTS COMMISSION AGENDA Wednesday, August 5, 2020 – 11:00 AM Virtual Zoom Meting 15 N 3rd Ave 1. CALL TO ORDER 2. APPROVAL OF MINUTES a. March 4, 2020 and July 8, 2020 3. ACTIVE BUSINESS a. Deaccession of Public Art – Policy Discussion b. City Flag Project • Update on Status of this Project – Brenden Koch 4. STAFF UPDATE 5. COMMUNITY COMMENTS 6. ADJOURNMENT To join Zoom Meeting: https://us02web.zoom.us/j/89210971084 Meeting ID: 892 1097 1084 One tap mobile – 1(253) 215-8782 Persons who need auxiliary aids for effective communication are encouraged to make their needs and preferences known to the City of Walla Walla Support Services Department three business days prior to the meeting date so arrangements can be made. The City of Walla Arts Commission is a seven-member advisory body that provides recommendations to the Walla Walla City Council on matters related to arts within the community. Arts Commissioners are appointed by City Council. Actions taken by the Arts Commission are not final decisions; they are in the form of recommendations to the City Council who must ultimately make the final decision. MEMORANDOM TO: Arts Commission FROM: Elizabeth Chamberlain, AICP, Deputy City Manager DATE: July 29, 2020 RE: Policy Development – Deaccessioning Public Art The Arts Commission began a discussion on deaccessioning public art earlier this year. With the recent protests on racial iniquity as well as public art representing figures in history associated with racial iniquity, the City of Walla Walla should consider developing a policy on public art deaccessioning, disposition, and transfer. Staff researched other jurisdictions, including within Washington State, reviewing their deaccessioning and transfer policies as well as the Washington State Arts Commission. The policies appear to have similar approaches to deaccessioning and transfers of public art. Deaccessioning Public Art: Deaccession of artwork is the procedure for the withdrawal of public artwork in the City’s permanent collection and the determination of its future disposition. Criteria to consider when developing a policy: Destruction, by vandalism or accident, to such an extent that repairs or restorations are impractical or unfeasible. Source: WA State Arts Commission The artwork presents a safety hazard in its present condition. Source: WA State Arts Commission The artwork is beyond repair – conservation or restoration of the artwork is technically infeasible or disproportionate to the value of the artwork. WA State Arts Commission The artwork requires excessive maintenance that is disproportionate to its value or unsustainable to maintain. Source: WA State Arts Commission Required city improvements (e.g. right-of-way, utility) at the site will destroy the integrity of the work because of its relationship to the site. Source: City of Sequim The authenticity, attribution, or genuineness of the item is determined to be false or fraudulent. Source: City of Sequim License agreement has expired or has been terminated. Source: City of Sequim The artwork cannot be relocated, or relocation would not be appropriate. Source: City of Chapel Hill There has been sustained and overwhelming public objection to the artwork. Source: City of Chapel Hill Its security cannot be reasonably guaranteed. Source: City of Fredericksburg Page 1 of 2 Methods for Disposition: Salvage: In its current condition, may be offered to the artist at their expense to salvage or retrieve the artwork. Sale: If appropriate, initiate the sale the artwork. Policies pertaining to disposition of surplus property apply. Transfer: Reinstallation of the artwork at another location or transferring to a nonprofit or public cultural organization or agency with a collecting mission appropriate to the artwork and with the means to care for the artwork. Document the process. Appropriate public records retention policy will apply. Not typically sold, loaned, or otherwise transferred to a city staff person or member of the Arts Commission. Process Steps to Consider: Written request, with reasoning documented, to initiate the deaccession process from either the public, Arts Commissioner, or City Council. Arts Commission review the request or consider a deaccession sub-committee of the Arts Commission to review request(s) to determine the following: o Does the deaccession request meet the criteria established? o Good faith effort to inform the artist or the artist’s estate that the artwork is being considered for deaccession. o A review of all pertinent accession documentation. o A review of any pertinent written correspondence, media coverage, or other evidence of public opinion. o Submit a formal recommendation, including written statement of findings, to the City Council for action. The recommendation may include how the public artwork is disposed. Discussion Questions: 1. Should additional deaccession policies be considered in addition to the policies identified? 2. Process steps identified – does the Arts Commission concur with these steps? Other review steps to consider? 3. Should staff return at the September Arts Commission meeting with draft Deaccession policy for review? Attachments: A. Washington State Arts Commission Collections Management Policy – Deaccession begins on Page 17 B. City of Sequim Public Art Policies and Procedures C. City of Chapel Hill Deaccessioning Policy D. City of Fredericksburg Public Art Policy Page 2 of 2 Attachment A ArtCare Collections Management Policy for Washington’s State Art Collection Art in Public Places Updates • Adopted February 2006 with Board approval for Deaccession and Gifts and Transfers sections • Revised September 2006 • Approved in its entirety by the Board February 1, 2011 • Revised with changes to Deaccession section May 7, 2013 • General revisions not requiring Board approval June 2013 • Revised with comprehensive changes by the Board August 7, 2018 2 CONTENTS CONTENTS ...................................................................................................................................................... 3 INTRODUCTION ........................................................................................................................................... 4 Statement of Purpose and Authority .......................................................................................................... 4 Strategic Direction – Art in Public Places .................................................................................................. 4 About the State Art Collection .................................................................................................................... 5 ACQUISITION ................................................................................................................................................. 9 Process ............................................................................................................................................................. 9 Gifts and Transfers ........................................................................................................................................ 9 CARE OF THE COLLECTION ................................................................................................................. 10 Maintenance and Stewardship .................................................................................................................... 10 Artwork Handling ........................................................................................................................................ 10 Inventory ....................................................................................................................................................... 11 Conservation and Restoration ................................................................................................................... 12 Capitalizing Assets ....................................................................................................................................... 15 Insurance ....................................................................................................................................................... 16 Appraisals ...................................................................................................................................................... 16 Native American Graves Protection and Repatriation Act ................................................................... 16 DEACCESSION ............................................................................................................................................. 17 Review Criteria ............................................................................................................................................. 17 Procedure ...................................................................................................................................................... 18 Disposition .................................................................................................................................................... 19 Documentation and Records ..................................................................................................................... 20 ACCESS AND USE ......................................................................................................................................
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