Clubs and Orgs Guidelines Manual
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TABLE OF CONTENTS WELCOME CLUBS/ORGS BENEFITS DEPARTMENT OF STUDENT AFFAIRS (D0SA) Campus Mail Services . .12 Message from the Director of Student Activities & Student Leadership . .2 Cougar Copy Services . .12 DOSA Overview . .2 Mailboxes . .12 Your SAC Service Team . .4 Recruitment . .12 Numbers to Know . .4 University Bulletin Boards . .12 MEMBERSHIP & REGISTRATION MAXIMIZING YOUR EVENT INFORMATION Planning an Event . .13 Membership Requirements for Clubs/Orgs . .6 Reserving Campus Space . .13 Registration Process for Clubs/Orgs . .6 Sponsoring Off-Campus Events . .13 Fraternity & Sorority Life . .7 Hosting a Film Series . .14 The Role of Your Advisor . .8 Event Postings . .14 Governance & Constitutions . .9 Evaluating the Success of Your Event . .14 SELECTED UNIVERSITY STATEMENTS, PROCEDURES & POLICIES MANAGING YOUR FINANCES Anti-Hazing Policy . .10 Budgeting Your Account . .15 Sexual Harassment Statement . .11 Expenditure of Funds . .15 Alcohol & Drug Policy . .11 FORMS . .16 Conduct & Consequences . .11 1 DOSA WELCOME Message from the Director of students currently registered with the office which Student Activities and Student Leadership includes the following equipment/software: JAWS, Kurzweil reader, ZoomText, Braille, Dragon Naturally Greetings my name is MaToya S. Marsh, and I have the Speaking, and CCTVs. For more information, please visit pleasure of serving as the Director of Student Activities & our website at www.csu.edu/abilities Student Leadership at my alma mater, Chicago State University. As an alumnus of Chicago State University, Student Affairs has played a tremendous role in my AFRICAN AMERICAN MALE RESOURCE CENTER collegiate experience; through Fraternity & Sorority Life, Location: CRSU-150 TRIO Programs, TEMPO Newspaper and numerous other Telephone: (773) 821-2161 activities. I believe that when one defines a school's Hours: Mon – Fri/ 9am to 5pm culture he or she should examine the beliefs that the student population shares about the school and his or her The African American Male Resource Center (AAMRC) place in the school. We must recognize that students will works in cooperation with other Chicago State University only commit their time and energy to what they believe academic support programs to provide support services in, and what captures their enthusiasm, interest and that help African-American male students achieve the imagination. The duty of the Office of Student Activities is highest level of academic, vocational and personal to tap into the interest of the students by implementing success possible. The services we provide include study programming that encourages the development of social, hall, mentoring, professional development and leadership cultural, intellectual and governance programs that training. In addition to the aforementioned services, the expand the involvement of students with the campus, AAMRC actively works to establish partnerships that will community and society. As the Director of Student enhance the Chicago State University’s articulation and Activities, I am humbled and excited to continue the transfer assurance agreements with area community legacy of programming that exists, as well as continuing to colleges. We specifically target those schools where there implement new programming that aligns with the Core are higher numbers of black male enrollments. Our Values of Chicago State University and addresses the partnerships include 100 Black Men of Chicago, Gideon needs of our diverse and ever growing population. I have 300 Faith Based institutions, Concerned Christian Men of worked diligently with my staff to create a streamline Chicago Public Elementary and High Schools, Chicago process for our clubs/orgs. I trust you will find the Public Schools and the Open Book reading Program, information provided helpful and a useful resource for Chicago Public Schools Area 24 and hands-on mentorship maximizing the activities of your club/org. The procedures with Harlan High School. Through the work of the and guidelines provided in this manual will take effect for AAMRC, a Virtual Campus for African American Males Spring 2013. provides learning communities for academic support and social networking, as well as outreach services to community elementary, secondary and postsecondary DOSA OVERVIEW institutions. The AAMRC is fortunate to be connected with a dedicated team of service agencies and organizations ABILITIES OFFICE that work in concert with the AAMRC to identify and Location: CRSU-190 cultivate African American males. For more information, Telephone: (773) 995-4401 please visit our website at www.csu.edu/aarmc Hours: Mon – Fri/ 9am to 5pm Based upon the mandates of the Americans with COUNSELING CENTER Disabilities Act and Section 504 of the Rehabilitation Act, Location: CRSU 190 the Abilities Office of Disabled Student Services provides Telephone: (773) 995-2383 accommodations to students who have self-identified and Hours: Mon, Wed & Fri/ 9am to 5pm Thurs/ 9am to 7pm provided verification of their disability. Students verify their disability by providing documentation from their The Counseling Center provides free and confidential physician, or therapist. Accommodations are based on the psychological services and consultation to the University impact, which the disabling condition has on their ability Community. The professional staff is concerned with the to participate in activities related to their education. mental health of individual students and with maintaining Qualified students with disabilities are provided with a campus environment that is conducive to educational note-takers, readers, interpreters, scribes, tape recordings growth, human development and personal well being. The of class lectures, audio books, large print copies, Counseling Center offers individual counseling and short consultation with faculty and staff, advocacy, registration term psychotherapy for a variety of personal, social, assistance, and test accommodations which may include: educational and career concerns: including but not extended time, private location, reader, scribe or adaptive limited to self esteem, academic achievement, family and software. An accessible computer lab is available for interpersonal conflict, anger and stress management, 2 depression, anxiety, and sexual assault. The Center offers secondary and transfer students. Assistance is available for academic major and career assessment, drug and alcohol financial aid, scholarships, internships and admissions to screening, and psycho-educational workshops. We also CSU. Students are encouraged to become involved in any offer outreach, consultation and crisis intervention of the five Latino-based student organizations housed in campus wide. Ongoing programming includes the the center. In coordination with other departments, units Effective Study Program (ESP) for improving study skills and organizations, the center hosts a number of cultural strategies and Drug Abuse, Anger Management and events and co-curricular activities throughout the Violence Prevention Groups. The Counseling Center may academic year to support students in academic, personal, facilitate referrals to community mental health and human professional and social development. For more services agencies for concerns that may require information, please visit us at specialized services, more intensive care, or for services www.csu.edu/dosa/latinoresourcecenter that are beyond the scope of the Center (for example, emergency housing, drug addiction, acute/severe mental illness, etc.). WALK – INS ARE WELCOME WITHOUT AN STUDENT ACTIVITIES CENTER APPOINTMENT UP TO ONE HOUR BEFORE CLOSING. Location: CRSU 260 For more information, please visit us at Telephone: (773) 995-2300 www.csu.edu/dosa/counselingcenter Hours: Mon – Fri/ 8:30am to 5pm The Student Activities Center (SAC) offers activities to HOUSING & RESIDENCE LIFE augment and compliment the classroom experience. The Location: RH 105 center coordinates numerous University services that Telephone: (773) 995-4543 address the psychosocial development of the student Hours: Mon – Fri/ 8:30am to 5pm body. The center provides cultural, social, intellectual and civic programming designed to enhance the academic The Housing and Residence Life program at Chicago State experience of Chicago State University students. The University strives to provide students with a clean, safe, Student Activities Center works in conjunction with the healthy and attractive living environment that promotes Student Government Association to provide guidance and independence, supports academic success, and engages supervision to a diverse group of student programs students in a living and learning experience. The including, but not limited to, Welcome Week, Hispanic Department of Housing and Residence Life’s mission is to Heritage Month, Thanksgiving Throw Down, Homecoming offer social, physical, intellectual, cultural, emotional, and Week, Dr. Martin Luther King Day Celebration, Black spiritual programming. Professional staff and resident History Month, Women's History Month, Spring Fling assistants provide on-going activities and support services Week and Graduation Celebration. Visit the Student to all occupants. The Residence Hall is a three-story Activities Center for a current listing of Student Clubs and quadrangle, co-educational facility housing approximately Organizations as well as Greek Letter Organizations. For 300 students. There are double rooms with adjoining more information, please visit us at bathrooms and single