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Board Proceedings /Ordinary Meeting, Karachi Cantt / Dated 13 Feburary, 2020

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Board Proceedings /Ordinary Meeting, Karachi Cantt / Dated 13 Feburary, 2020 BOARD PROCEEDINGS /ORDINARY MEETING, KARACHI CANTT / DATED 13 FEBURARY, 2020 The meeting started with the recitation of the Holy Quran. Page 1 of 49 PROCEEDINGSORDINARY BOARD MEET ING DATED13-02-2020 ACCOUNTS BRANCH Item No: 01. Title: MONTHLY STATEMENT OF ACCOUNTS FOR THEMONTH OF DECEMBER, 2019 & JANUARY, 2020 AND STATEMENT OF ARREARS . Authority: Rule 90 of the Pakistan Cantonment Accounts Code, 1955. Requirement: To note the monthly statement of accounts of Cantt Fund for the month of December, 2019 & January, 2020 alongwith monthly statement of arrears of Revenue for the Month from July, 2019 to January, 2020. Rule 90 of the Pakistan Cantonments Accounts Code, 1955 states that “The Executive Officer shall cause to be prepared a monthly statement of receipts and expenditures of the Cantonment Fund and Place it alongwith statement of arrears of revenue before the Board information” MONTHLY STATEMENT OF RECEIPTS & EXPENDITURES DECEMBER, 2019 & JANUARY 2020 Opening Closing S. Receipts Total Exp Month Balance Balance # (M) (M) (M) (M) (M) Dec, 1. 97.360 29.924 127.284 72.131 55.153 2019 Jan, 2. 55.153 24.506 79.659 32.878 46.781 2020 Note: Total amount of TDR’s Rs.16.012 (M) MONTHLY STATEMENT OF ARREARS OF REVENUEFROM JULY, 2019 TO JANUARY,2020 Total Arrears Recover Recovery Balance % age as on 1st y in July, of Arrears of Head of Rec July, 2019 2019 upto Arrears % (M) (M) 31- Jan, (M) 2020(M) House Tax 612.29 0.638 21.263 590.03 3.64 Cons. Tax 145.24 0.60 6.343 138.297 4.78 Rent Comm 7.192 0.1662 0.612 6.414 10.82 Bldg Water Charges 1.265 0.0385 0.642 0.584 53.83 Advert. Tax Nil Nil 7.743 Nil 100% Total: 765.987 1.4427 36.603 735.325 All connected papers are placed on the table. Resolution: Considered and noted. Page 2 of 49 LAND BRANCH Item No: 02. Title: APPROVAL FOR FRESH LEASE OF LAND MEASURING 7.3173 ACRES FOR THE PURPOSE OF HOCKEY STADIUM AND 1.0613 ACRES FOR THE PURPOSE OF PARKING FACILITY AT SURVEY NO. 198, KARACHI CANTT. Reference: (i). CBR No. 09 dated 22.12.2009. (ii). CBR No. 06 dated 05.08.2010. (iii). GHQ, QMG Branch Qtg & Lands Dte, Rawalpindi letter No. 5631/273/71/Land-1-2SPXTY dated 11.08.2017. (iv). Station HQ, Karachi letter No. 2118/RQ-2- dated 26.12.2019. Requirement: It is to apprise to the Board that Govt. of Pakistan, Ministry of Defence vide letter No. 18/3/L/D5(C)/61, dated 20.06.1962 accorded sanction under Rule-9 of the Cantt Property Rules, 1957 to lease by private treaty of 14.37 acres of land comprising Survey No. 198, Karachi Cantonment to Pakistan Hockey Federation for the construction of a Stadium, Swimming Pool & Shops for the period of (30) years from 15.02.1963 to 14.02.1993 on Schedule-IX of CLA Rules, 1937. ML&C Department vide letter No. 30/47/Lands/79/6028/D- 12/ML&C/92 dated 23.11.1992 conveyed sanction of President of Pakistan for renewal of lease of land measuring 14.37 acres comprising Survey No. 198, Karachi Cantonment on similar terms & conditions in favor of Pakistan Hockey Federation with effect from 15.02.1993. Subsequently Station HQ, Karachi vide letter No. 2118/256/Q-2 dated 24.07.1995 and letter dated 26.08.1995 raised objection that extension of lease period was approved by the Board without getting prior NOC from Station HQ, Karachi and request to stop the process of extension of lease. To resolve the issue Ministry of Defence convened Meeting on 24.10.2009 in the Conference Room of Karachi Cantonment and taken following decisions:- (a) Pakistan Hockey Federation will eject their all existing tenants who have established auto-workshop, furniture manufacturing unit and printing press in the shops and give these shops to new Page 3 of 49 corporate clients after obtaining security clearance from Station HQs Karachi. (b) New lease agreement will be signed for 30 years with Pakistan Hockey Federation for 7.3173 acres of land for Hockey Stadium and commercial activities i.e. for giving the shops to rent out corporate offices only. The shops will be creating security problems in the area. The shops will be rented out to new offices after obtaining security clearance from Station HQ, Karachi. (c) 1.0673 acres of land will be leased to Pakistan Hockey Federation for parking facility only through a separate lease agreement. Pakistan Hockey Federation will be responsible for its maintenance and cleanness of this area. This land will not be utilized for any other purpose except parking. However, both lease agreement will be signed with Pakistan Hockey Federation after they have ejected their tenants from the shops of the Stadium, which are creating the security problems. (d) 2.8919 acres of land on which roads have been constructed around the Stadium, will be transferred to Karachi Cantonment for maintenance purposes and this land will remain as Cat. ‘C’ land. (e) The land 3.0995 acres of land where QMG’s Branch has constructed flats for Pak Army and ISI will be re-classified from ‘C’ type of land to ‘A-1’ land and will be handed over to QMG’s Branch, GHQ, Rawalpindi. The minutes of above said meeting placed before the Board in its meeting held on 22.12.2009 and the Board vide CBR No. 9 dated 22.12.2009 after detailed deliberation resolved as under:- “Considered and deliberated at length Board resolved to approve the minutes of meeting of the committee and ensuring therein that area of 1.083 reserved for car parking will only be utilized for specific purpose and no construction of any type of building or other use is allowed. Board further resolved that NOC will only be granted if all KCB dues are cleared, encroachment on roadside is removed and observance of all municipal / rent laws applicable within the area of Jurisdiction of KCB by the Hockey Club of Pakistan/PHF”. It is pertinent to mention here that Board subsequently in Resolution No. 06, dated 05.08.2010 further resolved as under:- Page 4 of 49 “Considered at length and resolved that NOC to reclassification of the land measuring 3.0995 acres from ‘C’ to ‘A-1’, be issued but the land required for / utilized in car parking may not be leased out to Pakistan Hockey Club in any case. The land for the parking area is to be retained by the Board for earning finances to cater to the development and maintenance of services in the area. The Govt. of Pakistan is the Ministry of Defence may be requested accordingly”. Now GHQ, QMG Branch Qtg. & Lands Dte vide letter No. 5631/273/11/Karachi/Lands-1-TFPL1D dated 18.12.2019 and Station HQ, Karachi vide letter No. 2118/R Q-2- dated 26.12.2019 asked Cantonment Board Karachi to execute Fresh Lease Agreement with Pakistan Hockey Federation for 7.3173 acres of land for Hockey Stadium and 1.0613 acres of land for parking facility only. It is further apprise that previous lease was executed for (30) years and under Rule 9 of Cantt Property Rules, 1957 sanction of the Competent Authority is required in case the lease executed for a term exceeding (10) years. The lease period was expired on 14.02.1993 and since then the land measuring 14.37 acres is under the occupation of Pakistan Hockey Federation. However present use / occupation of land is as under:- S. No. Under Occupation Area in acre 1. Hockey Stadium 7.3173 Acres 2. Army Flats 3.0995 Acres Karachi Cantt. Board Car 1.0613 Acres 3. Parking Roads around the 2.8919 Acres Stadium Total 14.3700 Acres Board vide CBR No. 06 dated 05.08.2010 has already granted NOC for reclassification of land measuring 3.0995 acres out of 14.37 from Class ‘C’ to ‘A-1’ Land which is under process by MEO, Karachi. All connected papers are placed on the table. Page 5 of 49 Resolution: Considered and resolved to forward the case to Competent Authority for approval. Item No: 03. Title: AGENDA FOR TRANSFER OF LAND MEASURING 2.891 ACRES TO KARACHI CANTONMENT BOARD OUT OF AN AREA 14.37 ACRES SITUATED AT SURVEY NO. 198, KARACHI CANTT. Reference: CBR No. 06 dated 05.08.2010. Requirements: To consider para-4(d) of GHQ, QMG Branch Qtg & Lands Dte, Rawalpindi letter No. 5631/273/71/Land-1-2 SPXTY dated 11.08.2017 for segregation of an area 2.8919 acres of land out of 14.37 acres situated at Survey No. 198, Karachi Cantt and transferred to Karachi Cantonment Board for the purpose of roads. It is to apprise the Board the land measuring 14.37 acres is ‘C’ Land and leased to Pakistan Hockey Federation for the specific purpose of construction of Hockey Stadium, Swimming Pool & Shops. As such the land is already class ‘C’ Land therefore no question of transfer of land is arise however change of purpose 2.891 acres be change for “Roads”. It is further apprise that that Board vide CBR No. 06 dated 05.08.2010 has already given NOC for reclassification of land measuring 3.0995 acres from Class ‘C’ to Class ‘A-1’ Land out of 14.37 acres ‘C’ Land situated at Survey No. 198, Karachi Cantt. Resolution of the Board is reproduced hereunder:- “considered at length and resolved that NOC to reclassification of the land measuring 3.0995 acres, from ‘C’ to ‘A-1’, be issued but the land required for/utilized in car parking may not be leased out to Pakistan Hockey Club in any case.
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