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Deanery Parish Visitation

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Deanery Parish Visitation Deanery Parish Pastor Signature __________________________________ Seal Visitation Dean Signature ___________________________________ (Canons 396, 397, and 555) Parish Name: City: Deanery: Address: Office Phone: Rectory Phone: Mailing Address: (if different from above) School Phone: Fax: Parish Boundaries: # Families # Catholics Hours of Operation: Seating Capacity Ethnic Makeup of Parish Please estimate the percentage of families from the following ethnic communities in your parish: (%) Anglo Black Filipino Hispanic Polish Vietnamese Other: Health Care Institutions / Prisons (Hospitals, Nursing Homes, etc.) Religious Institutions Religious Vocations From Parish Name of Individual from Parish Diocese/Community Year Entered Diocesan/Women Religious/Men Religious D / WR / MR D / WR / MR D / WR / MR Pastor/Administrator: Parochial Vicar: Last Will Post-Mortem Power of Attorney Last Will Post-Mortem Power of Attorney Filed in Chancery? YES or NO YES or NO YES or NO Filed in Chancery? YES or NO YES or NO YES or NO Date Last Updated Date Last Updated Parochial Vicar or Priest Resident: Deacon(s): Last Will Post-Mortem Power of Attorney Filed in Chancery? YES or NO YES or NO YES or NO Date Last Updated Priest(s) Living in parish territory/Parish Mass help: Acolyte(s): PASTOR’S INITIALS ______ 1 Parish Staff Name Position PT/FT Name Position PT/FT PT/FT PT/FT PT/FT PT/FT PT/FT PT/FT PT/FT PT/FT PT/FT PT/FT Number of Contract Employees Number of Non-Contract Employees Parish Pastoral Council 1st or 2nd Term Name Occupation Term Expires Chair: 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd Meeting Dates: Parish Finance Council 1st or 2nd Term Name Occupation Term Expires Chair: 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd 1st or 2nd Meeting Dates: PASTOR’S INITIALS ______ 2 Active Parish Groups Name/Ministry Name/Ministry Outside Groups that Use parish facilities Group Name Purpose of Usage Building/Space Used Parish Website URL Address: Website name (domain) is registered with (name of Company): Main Administrator Other “Administrator” names on web account Official Diocesan Certification Image Present? YES or NO Security: Parish Keys: Location Name of person Phone # Security System? Tabernacle YES or NO Church YES or NO Rectory YES or NO YES or NO Person(s) to be Contacted in the Absence of a Priest: Name Address Phone # Position * In the event a Priest who is Pastor dies, any item not clearly identified as the priest’s personal possession, is presumed to belong to the Parish or the Diocese, unless it is clearly willed to another person. A Priest’s Personal Inventory Form must be filled out. Is the Pastor’s Priest Personal Inventory Form on file with the Diocese? YES or NO PASTOR’S INITIALS ______ 3 Capital Improvements 2011-2012 (List amounts over $12,500) New Building Projects Project Total Cost Start Date End Date Building Renovation/Remodeling Projects Project Total Cost Start Date End Date Purchase of Property Purchase Location Purpose Total Cost date Sale of Property Location Purpose Total Cost Sold date Maintenance (Circle days space is cleaned/maintained) Total Hours Hired/Volunteer Church Sun. M T W TH F Sat. H / V Parish Hall Sun. M T W TH F Sa H / V Rectory Sun. M T W TH F Sat. H / V Convent Sun. M T W TH F Sat. H / V School Sun. M T W TH F Sat. H / V Cemetery Sun. M T W TH F Sat. H / V Sun. M T W TH F Sat. H / V Sun. M T W TH F Sat. H / V PASTOR’S INITIALS ______ 4 Temporalities: Parish Cash Accounts List all accounts under the parish administration. Include parish organizations but exclude DIAL & Catholic Foundation accounts. (P) Parish, (S) School, (C) Cemetery, Department: Type: (CK) Checking, (SV) Savings, (CD) Certificate of Deposit (F) Foundation/Trust, (O) Parish Organization Dept. Name of Account / # Signatures on Account Balance 06/30/2012 1. General Parish Account / 2. Type Institution (Bank) 3. Balance 06/30/2013 4. Signature card inspected? YES or NO Dept. Name of Account / # Signatures on Account Balance 06/30/2012 1. Mass Account / 2. Type Institution (Bank) 3. Balance 06/30/2013 4. Signature card inspected? YES or NO Dept. Name of Account / # Signatures on Account Balance 06/30/2012 1. 2. Type Institution (Bank) 3. Balance 06/30/2013 4. Signature card inspected? YES or NO Dept. Name of Account / # Signatures on Account Balance 06/30/2012 1. 2. Type Institution (Bank) 3. Balance 06/30/2013 4. Signature card inspected? YES or NO Dept. Name of Account / # Signatures on Account Balance 06/30/2012 1. 2. Type Institution (Bank) 3. Balance 06/30/2013 4. Signature card inspected? YES or NO PASTOR’S INITIALS ______ 5 New Cash Accounts Dept. Name of Account / # Signatures on Account Balance 06/30/2013 1. 2. Type Institution / Bank Signature card 3. inspected? 4. YES or NO Dept. Name of Account / # Signatures on Account Balance 06/30/2013 1. 2. Type Institution / Bank Signature card 3. inspected? 4. YES or NO Bequests and Special Donations TYPE: Please list Bequests (B) or Special Donations (SD) of $5,000 or more received by the parish during fiscal year 2012-2013 WAIVER: Diocesan Statement or Waiver of Conditions placed on Proposed Charitable Gift (over $25,000) form filed? Type Name Restrictions Date Received Amount Waiver? YES / NO NA YES / NO NA YES / NO NA Capital Campaign Plans Purpose Year Start Year End Goal Parish Debt Other (past due) Accounts Payable Loans or Lease Obligations 06/30/2013 5 Year Capital Improvements > $12,500 permission Year Planned Description Projected Cost letter received? YES or NO YES or NO YES or NO YES or NO * I, the Parish Finance Council Chairperson, have conscientiously compared the above statements with the Church accounts and find them to be true and correct. Chairperson Signature: Date: PASTOR’S INITIALS ______ 6 Liturgical Life (Please List specific times) Name of Event Notes Sun. M T W TH F Sat. Mass Times Confession Times Summer Schedule Location: Children’s Mass Location: Schools Mass Interpreted Mass for Deaf Location: Adoration Rosary Stations of Cross Divine Mercy Special Parish Dates Special Parish Event Date Description PASTOR’S INITIALS ______ 7 Sacraments: Records are for Calendar year 2011 & 2012 Baptisms: (Includes Catechumens) Confirmations: (Includes Candidates/Profession of Faith) 2011 2012 2011 2012 Totals for Calendar Year: Totals for Calendar Year: Infants: (0-1 yrs. old) Children: (7-17 yrs. old) (1-7 yrs. old) Candidates: (7-17 yrs. old) Children: (7-17 yrs. old) Adults: (18 + yrs. old) Adults: (18 + yrs. old) Candidates: (18+ yrs. old) TOTAL: TOTAL: st 1 Holy Communion: Marriages: (Include Validations in count) 2011 2012 2011 2012 Totals for Calendar Year: Totals for Calendar Year: Catholic: Children: (< 18 yrs. old) (Catholic / Catholic) Mixed: Adults: (18 + yrs. old) (Catholic/ Baptized Non-Catholic) Mixed: (Catholic / Unbaptized) TOTAL: TOTAL: Funerals: 2011 2012 2011 2012 Totals for Calendar Year: Totals for Calendar Year: Traditional: (Body Present) Cremains present: Education: Parish School: Parish RE: 2011 2012 2011 2012 Enrollment: Enrollment: # of Grades: # of Grades: # of Staff – FULL TIME: # of Staff –VOLUNTEER: # of Staff – PART TIME: # of Staff –PAID: Home-Schooled: Enrollment: # of Grades: PASTOR’S INITIALS ______ 8 FAQs / Notes Canon 396 §1: The bishop is obliged to visit his diocese annually, either in its entirety or in part, in such a way that the entire diocese is visited at least every five years; he may make this visitation personally or if he is legitimately hindered from doing so personally, he may do so through the coadjutor or auxiliary bishop, through a vicar general or episcopal vicar, or through Canons another presbyter. Canon 397 §1: Persons, Catholic institutions, and sacred things and places are subject to the ordinary episcopal visitation if they are located within the area of the diocese. Canon 555 §4: The Vicar forane is obliged to visit the parishes of his district in accordance with the arrangement made by the diocesan Bishop. Hours of Please list the business hours of the parish. This is the time that the parish office is open and staffed for business to be conducted. Operation/ If these hours change during specific seasons, please indicate in this section. Also list Seating Capacity of Church. Seating Capacity Hospital or A. Please list the name and address of any Hospital, Nursing Home, Prison, Home of Disabled, etc. that are located within your Religious parish boundary where you currently give pastoral Care. Please list both Catholic or Non-Catholic Institutions. Institutions B. Religious Institution – Name and address of any religious house in your parish territory. In an effort to support vocations from the parish, please list any men or women who have joined religious communities or been ordained from your parish. Please name the community or diocese they joined when they entered. (Do not list those vocations Vocations that “discerned out”; list only those individuals that are currently in Seminary or completed their religious profession and/or received ordination). List only those members who are currently living. Priest’s A. Any and all arrangements for the Wake and Funeral of a priest will be made only by the Chancery. This refers to: DATE, TIME & PLACE for both the Wake and Funeral. Post- B. In the event a priest who is a Pastor dies and there is no Parochial Vicar assigned to that Parish, the Dean takes over the Mortem administration of that Parish, the canonical requirements having been fulfilled.
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