01/07/2020 Charter Review Committee/Special Council Workshop 2020 LEGISLATIVE HISTORY www.modestogov.com MINUTES City of Modesto CHARTER REVIEW COMMITTEE/ SPECIAL COUNCIL WORKSHOP Conference Room 2005, Second Floor Tenth Street Place 1010 10th Street, Modesto, California Tuesday, January 7, 2020, at 5:30 PM Roll Call – Present: Committee Members Chair Cecil Russell, Vice Chair Sam Pierstorff, Aaron Anguiano, Wendy Byrd, Janice Keating, and Chris Tyler Absent: Mike Moradian Roll Call – Also Present: Regional Ad Hoc Members George Petrulakis and John Walker PUBLIC COMMENT PERIOD None. CONSENT ITEMS – ROLL CALL VOTE REQUIRED – No Consent Items NEW BUSINESS 1. Welcome and Introductions Committee Chair Russell and Committee Members introduced themselves. 2. Mayor Brandvold’s Welcome and Charge to Committee - 1 - Tuesday, January 7, 2020 01/07/2020 Charter Review Committee/Special Council Workshop Mayor Brandvold welcomed the Committee members and thanked them for their willingness to serve. 3. Discuss Rules of Procedure Assistant City Attorney Sanchez gave the Committee members an overview of the Brown Act. He will provide an informational pamphlet to the members. 4. Discuss Approaches to Public Input Committee members discussed the need for social media and the Modesto Bee for getting the word out to the public for input. 5. Discuss Committee Calendar and Program of Work Upcoming meetings will be held on: Wednesday, January 22, 2020 at 4:00 p.m. in Conference Room 2001 and Wednesday, February 5, 2020 at 5:30 p.m. in Conference Room 2001. Additional meeting dates will be discussed at a future meeting. 6. Discuss Resource Binder City Clerk Lopez provided a resource binder for each of the Committee members; additional information will be provided as needed. 7. Review Existing Issues List Existing Issues List will be brought to the Committee for review at the February 5, 2020 meeting. (This item is going to Council on January 14, 2020.) 8. Invite Committee Questions and Clarifications Regarding Charter Committee members had various questions regarding the Charter and timing for placement on the November 3, 2020 ballot. 9. Discuss Additional Information/Resources Desired by Committee Members The Committee expressed an interest in reviewing the 2006-2007 Charter Review Final Report; the Committee also discussed the four (4) additional members to be part of the Committee as voting members and if they should be nominated or go through the application process. ACTION: Motion (Keating/Tyler; 5/1; Russell no; Moradian absent) directing staff to post applications on the City website and social media for 4 additional positions on the Committee and return to the January 22, 2020 meeting for appointments. COMMITTEE MEMBER COMMENTS AND REPORTS - 2 - Tuesday, January 7, 2020 01/07/2020 Charter Review Committee/Special Council Workshop None. MATTERS TOO LATE FOR THE AGENDA None. ADJOURNMENT ACTION: Motion (Byrd/Keating; 6/0; Moradian absent) adjourning meeting at 7:30 p.m. Attest:___________________________ Stephanie Lopez, City Clerk - 3 - Tuesday, January 7, 2020 01/08/2020 Economic Development Committee/Council Workshop MINUTES City of Modesto ECONOMIC DEVELOPMENT COMMITTEE / COUNCIL WORKSHOP Second Floor, Room 2008 Tenth Street Place, 1010 10th Street Modesto, California Wednesday, January 8, 2020, at 2:00 p.m. Roll Call: Present: Councilmembers Ridenour, Kenoyer (alternate) and Ah You (alternate) Absent: Councilmembers Zoslocki and Madrigal PUBLIC COMMENTS None. Consent 1. Consider authorizing submittal of a Highway Safety Improvement Program (HSIP) grant application to seek funds for development of a Local Roads and Safety Plan (LRSP) and forwarding to Council for approval. (Funding Source: 1700 Surface Transportation Fund) Community & Economic Development; Tamorah Bryant, 577-5328, [email protected] ACTION: Motion (Kenoyer/Ah You; 3/0) authorizing submittal of a Highway Safety Improvement Program (HSIP) grant application to seek funds for development of a Local Roads and Safety Plan (LRSP) and forwarding to Council for approval. Consent 2. Consider approving the award of bid for the purchase of Irrigation Parts and Fittings to Normac, Inc. of Modesto, CA, for a two year Agreement with three one-year extension options, for an estimated annual cost of $69,000 in the first year and total amount not to exceed $370,000 over five years to allow for potential CPI increases for years 3-5 and forwarding to Council for approval. (Funding Source: Various Funds) Finance; Cynthia Kline, 577-5412, [email protected] ACTION: Motion (Kenoyer/Ah You; 3/0) approving the award of bid for the purchase of Irrigation Parts and Fittings to Normac, Inc. of Modesto, CA, for a two year Agreement with three one-year extension options, for an estimated annual cost of $69,000 in the first year and total amount not to exceed $370,000 over five years to allow for potential CPI increases for years 3-5 and forwarding to Council for approval. Consent - 1 - Wednesday, January 8, 2020 01/08/2020 Economic Development Committee/Council Workshop 3. Consider approving a new office lease for the Hertz Rent a Car Corporation at the Modesto City-County Airport in the amount of $6,228 per year for five years, and forwarding to Council for approval. (Funding Source: Not Applicable) Public Works; Steve Fischio, 342-2222, [email protected] ACTION: Motion (Kenoyer/Ah You; 3/0) approving a new office lease for the Hertz Rent a Car Corporation at the Modesto City-County Airport in the amount of $6,228 per year for five years, and forwarding to Council for approval. Consent 4. Consider approving the submission of a grant application for the Volkswagen Mitigation Trust program in the amount of $180,000 to purchase one battery electric transit bus, and forwarding to Council for approval. (Funding Source: Transit Funds) Public Works; Adam Barth, 577-5298, [email protected] ACTION: Motion (Kenoyer/Ah You; 3/0) approving the submission of a grant application for the Volkswagen Mitigation Trust program in the amount of $180,000 to purchase one battery electric transit bus, and forwarding to Council for approval. Consent 5. Consider accepting the grant award from the Federal Transit Administration for Congestion Mitigation & Air Quality Program funds in the amount of $1,200,000 to purchase two 40-foot clean diesel buses for Modesto Area Express, and forwarding to Council for approval. (Funding Source: Transit Funds) Public Works; Adam Barth, 577-5298, [email protected] ACTION: Motion (Kenoyer/Ah You; 3/0) accepting the grant award from the Federal Transit Administration for Congestion Mitigation & Air Quality Program funds in the amount of $1,200,000 to purchase two 40-foot clean diesel buses for Modesto Area Express, and forwarding to Council for approval. Consent 6. Consider approving the award of Request for Proposal and purchase of three commuter motor coaches to Motor Coach Industries, Inc., Des Plaines, IL., for a total amount not to exceed $1,897,506, and forwarding to Council for approval. (Funding Source: Transit Funds) Public Works; Adam Barth, 577-5298, [email protected] ACTION: Motion (Kenoyer/Ah You; 3/0) approving the award of Request for Proposal and purchase of three commuter motor coaches to Motor Coach Industries, Inc., Des Plaines, IL., for a total amount not to exceed $1,897,506, and forwarding to Council for approval. Consent 7. Consider adopting the 2019 Stanislaus Multi-Agency Regional Storm Water Resource Plan and forwarding to Council for approval. (Funding Source: Not Applicable) Utilities; Miguel Alvarez, 577-5348, [email protected] - 2 - Wednesday, January 8, 2020 01/08/2020 Economic Development Committee/Council Workshop ACTION: Motion (Kenoyer/Ah You; 3/0) adopting the 2019 Stanislaus Multi-Agency Regional Storm Water Resource Plan and forwarding to Council for approval. Consent 8. Consider approving the Second Amendment to the Purchasing Agreement for the procurement of UV lamps and the sole source Agreement with DC Frost Associates, Walnut Creek, CA, to increase the annual costs from $213,841 to $250,000 for the balance of the two years remaining on the Agreement; for a new total Agreement amount not to exceed $1,141,523. (Funding Source: Wastewater Fund) Utilities; Ben Koehler, 342-4502, [email protected] ACTION: Motion (Kenoyer/Ah You; 3/0) approving the Second Amendment to the Purchasing Agreement for the procurement of UV lamps and the sole source Agreement with DC Frost Associates, Walnut Creek, CA, to increase the annual costs from $213,841 to $250,000 for the balance of the two years remaining on the Agreement; for a new total Agreement amount not to exceed $1,141,523. Consent 9. Consider approving First Amendments for On-Call Special Inspection and Material Testing Services with Krazan & Associates, Inc., and Construction Testing Services, Inc., in the amount of $60,000 with each firm ($120,000 total) increasing the not to exceed total amount for Special Inspection and Material Testing Services to $134,500 per firm ($269,000 total) and forwarding to Council for approval. (Funding Source: Various CIP's) Utilities; Greg Showerman, 571-5860, [email protected] ACTION: Motion (Kenoyer/Ah You; 3/0) approving First Amendments for On-Call Special Inspection and Material Testing Services with Krazan & Associates, Inc., and Construction Testing Services, Inc., in the amount of $60,000 with each firm ($120,000 total) increasing the not to exceed total amount for Special Inspection and Material Testing Services to $134,500 per firm ($269,000 total) and forwarding to Council for approval. NEW BUSINESS 10. Consider approving the award of a Request for Proposals (RFP) and Agreement for consultant support with energy and water usage analysis to Sage Energy, with a cost not to exceed $119,323, and forwarding to Council for approval. (Funding Source: Various Funds) City Manager; Edgar Garcia, 571-5101, [email protected] ACTION: Motion (Kenoyer/Ah You; 3/0) approving the award of a Request for Proposals (RFP) and Agreement for consultant support with energy and water usage analysis to Sage Energy, with a cost not to exceed $119,323, and forwarding to Council for approval.