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World Bank Document 29-Nov-2020 _____________________________ Public Disclosure Authorized Honourable Felix Mlusu Minister of Finance Ministry of Finance P.O. Box 30049 Capital City Lilongwe 3 Malawi Re: Republic of Malawi: Advance Agreement for the Preparation of the Proposed Southern African Trade and Connectivity Project Public Disclosure Authorized Project Preparation Advance No. V352 Dear Honourable Minister: In response to the request for financial assistance made on behalf of Republic of Malawi (“Recipient”), I am pleased to inform you that the International Development Association (“World Bank”) proposes to extend to the Recipient an advance out of the World Bank’s Project Preparation Facility in an amount not to exceed one million four hundred thousand Dollars ($1,400,000) (“Advance”) on the terms and conditions set forth or referred to in this letter agreement (“Agreement”), which includes the attached Annex, to assist in financing the activities described in the Annex (“Activities”). The objective of the Activities is to facilitate the preparation of a proposed project designed to reduce trade and transport costs and increase private investment along targeted Public Disclosure Authorized corridors in the Participating Countries (“Project”), for the carrying out of which the Recipient has requested the World Bank’s financial assistance. The Recipient represents, by confirming its agreement below, that: (a) it understands that the provision of the Advance does not constitute or imply any commitment on the part of IBRD or IDA to assist in financing the Project; and (b) it is authorized to enter into this Agreement and to carry out the Activities, repay the Advance and perform its other obligations under this Agreement, all in accordance with the provisions of this Agreement. Please confirm the Recipient’s agreement to the foregoing by having an authorized official of the Recipient sign and date the enclosed copy of this Agreement and returning it to the World Bank. Upon receipt by the World Bank of this countersigned copy, this Agreement shall become effective as of the date of the notice of effectiveness from the World Bank to the Recipient, confirming in accordance with the provisions of Section 6.02 of the annex to this Agreement that Public Disclosure Authorized -2- the World Bank has accepted the supporting document provided by the Recipient to the World Bank to establish that the condition of effectiveness listed in Section 6.01 of the Agreement has been satisfied. Very truly yours, INTERNATIONAL DEVELOPMENT ASSOCIATION By ________________________________________/ps1/ Deborah L. Wetzel Director of Regional Integration Africa and Middle East & North Africa AGREED: REPUBLIC OF MALAWI By: __________________________/ps2/ Authorized Representative Honourable Felix Mlusu Name: __________________________/pn2/ Title: __________________________Dr /pt2/ 10-Dec-2020 Date: __________________________/pd2/ Enclosures: (1) “Standard Conditions for Advances Made by the World Bank under its Project Preparation Facility”, dated July 31, 2010; and (2) Disbursement Letter for the Advance of the same date as this Agreement, together with “Disbursement Guidelines for Investment Project Financing”, dated February 2017. -3- PPA No. V352 ANNEX Article I Standard Conditions; Definitions 1.01. Standard Conditions. The “Standard Conditions for Advances Made by the World Bank under its Project Preparation Facility”, dated July 31, 2010 (“Standard Conditions”), constitute an integral part of this Agreement. 1.02. Definitions. Unless the context requires otherwise, the capitalized terms used in this Agreement have the meanings ascribed to them in the Standard Conditions or in this Agreement, including the Appendix to this Agreement. Article II Execution of the Activities 2.01. Description of the Activities. The Activities for which the Advance is provided consist of the following parts: (a) Setting up the Project implementation unit through the recruitment of staff, and the acquisition of vehicles and office equipment. (b) Conducting Project key technical studies as well as consultations for both public and private citizen engagements. (c) Preparing Project documents, including environmental social impact assessments, environmental and social management plans, resettlement action plans as well as the Project implementation manual. (d) Providing technical assistance for the preparation of terms of reference, requests for proposals, bidding documents, feasibility studies, designs, concept notes, specifications as part of the implementation of Project ICT systems. (e) Supporting bilateral discussions between the Participating Countries towards the preparation of tripartite agreements. (f) Supporting capacity building of local authorities on topics related to Project design and implementation. (g) Providing Operating Costs for the purpose of Project preparation. 2.02. Execution of the Activities Generally. The Recipient declares its commitment to the objectives of the Activities. To this end, the Recipient shall cause the Activities to be carried out by the Implementing Entity in accordance with the provisions of: (a) Article II of the Standard Conditions; (b) this Article II; (c) the “Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits and Grants”, dated October 15, 2006 and revised in January 2011; and (d) the Subsidiary Agreement. -4- 2.03. Institutional and Other Arrangements. Without limitation upon the provisions of Section 2.02 above: (a) The Recipient shall make the proceeds of the Advance available to the Implementing Entity under an agreement, in form and substance satisfactory to the World Bank, to be entered between the Recipient and the Implementing Entity (“Subsidiary Agreement”), which shall include: (i) The obligation of the Recipient to transfer the proceeds of the Advance to the Implementing Entity pursuant to arrangements adequate to ensure the prompt and efficient implementation on the Activities by the Implementing Entity; (ii) the obligation of the Implementing Entity to carry out the Activities with due diligence and efficiency, in conformity with appropriate administrative, technical, environmental and social practices, under the supervision of qualified and experienced management assisted by competent staff in adequate numbers, and in accordance with the provisions of this Agreement; (iii) the obligation of the Implementing Entity to procure the goods, non- consulting services and consultants’ services required for the Activities and to be financed out of the proceeds of the Advance, in accordance with the provisions of Section 2.07 of this Annex; (iv) the obligation of the Implementing Entity to promptly inform the Recipient and the World Bank of any condition which interferes or threatens to interfere with the progress of the Activities and the performance of its obligations under the Subsidiary Agreement; and (v) the obligation of the Implementing Entity to implement the Activities in accordance with the provisions of this Agreement. (b) The Recipient shall exercise its rights under the Subsidiary Agreement in such manner as to protect the interest of the Recipient and the World Bank and to accomplish the purposes of the Advance. Except as the World Bank shall otherwise agree, the Recipient shall not assign, amend, abrogate or waive the Subsidiary Agreement or any of its provisions. (c) In case of any conflict between the provisions of the Subsidiary Agreement and the provisions of this Agreement, the provisions of this Agreement shall prevail. 2.04. Safeguards 1. The Recipient shall ensure or cause to be ensured that the terms of reference for any consultants’ services in respect of any activity financed under the Advance shall be satisfactory to the World Bank following its review thereof and, to that end, such terms of reference shall duly incorporate all the applicable World Bank Safeguards Policies as applied to the advice conveyed through such technical assistance. Without limitation upon the provision of Section 2.02 above and in order to ensure proper implementation of the Activities in an environmentally and socially responsible manner, the Recipient shall ensure that a proper grievance redress mechanism sensitive to gender-based violence and sexual exploitation and abuse risks and impacts is developed, disseminated and applicable in Project areas, and ensure communities participation in decision -5- making process as applied to any consultations, information gathering and advice conveyed through such studies, technical assistance and capacity building activities. 2. The Recipient hereby acknowledges and agrees that: (a) as of the date of this Agreement, the World Bank has not been requested to and has not committed to fund and/or supervise the implementation of the potential investments with respect to which technical assistance has been provided under this Agreement; (b) the World Bank shall not be responsible for any liabilities associated with the implementation of potential investments in the event that the Recipient obtains financing for such potential investments other than the World Bank and/or applies national standards, the standards of other financiers, or any other standards in the design, construction and/or operation of such potential investments. 2.05. Monitoring, Reporting and Evaluation of the Activities. The Recipient shall cause the Implementing Entity to monitor and evaluate the progress of the Activities in accordance with the provisions of Section
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