TOWN OF SYLVAN LAKE REGULAR COUNCIL MEETING AGENDA .. October 14, 2003 7:00 P.M.
1. Call to order
2. Additional Agenda Items
3. Adoption of the Agenda
4. Adoption of Minutes: Regular Council Meeting of September 22, 2003
BUSINESS ARISING FROM THE MINUTES
5 None
PUBLIC HEARINGSIDELEGATIONS
6. Bylaw 1308/2003: TD Business Ventures; Redesignate Lots 1-20, Block B, Plan 3582AC; part of Lot 4, Block A, Plan 3582AC and Lots 5-9, Block A, Plan 3582AC from Low Density Residential to High Density Residential District
PLANNING & DEVELOPMENT
7. Bylaw 1308/2003: further readings
8. Development Agreement Special Conditions: Sylvan Meadows (Warshawski)
9. Lakeway Landing Management Ltd.: request to approve Lakeway Landing Park Names
PUBLIC WORKS & UTILITIES
10. Hewlett Park Phase 9: CP Blakely Playground Installation
RECREATION & PARKS
11. Lions Park Playground
12. Sylvan Lake Aquatic Center: Swim Club Facility Rentral Contract
ADMINISTRATION
13.2003 Budget Retreat: set date and location; facilitator
14. FCM: Covention May 28 - 31,2004
15. Sylvan Lake Community Center Addition: request to award tender
16. Gale Hillman Benefit Auction: request to waive Community Center Rental Fees; November 08, 2003
17. Council Renumeration Study
18. Policy #L-001-004: Educational Training Policy Town of Sylvan Lake Regular Council Meeting Agenda October 14, 2003 Page 2
19, Employee Benefit Plan: recommendation from General Government Services
20, Road Closure: Sylvan Lake Chamber of Commerce; Santa Clause Parade December 07i 2003
21, Municipal Police Funding: Invitation to attend November 03,2003 meeting
22. Parkland Regional Library: 2004 Budget
23, Youth Center: Correspondence from Melody Knutson; park and green space (to be provided at meeting)
FINANCE
24. Natural Gas Franchise Agreement: ATCO Gas
25, Electrical Franchise Agreement: Aquila Networks Canada
26, Budget Adjustment
27, Cheque Distribution Report
OTHER ITEMS
28, Correspondence & Information Items
29, Council Reports
30, Closed Camera
31, Adjourn
COUNCIL COMMITTEE TO FOLLOW (SEPARATE PACKAGE PROVIDED)
UPCOMING MEETINGS & EVENTS
October 15 Recreation & Parks Board 16 Community & Social Development Advisory Board 20 Municipal Planning Commission 21 Library Board 27 Council/Organizational TOWN OF SYLVAN LAKE MONDAY SEPTEMBER 22, 2003 REGULAR COUNCIL MEETING 7:00 P.M. COUNCIL CHAMBERS Page 1 of4
Present: Mayor B. Lambertson; Clr. B. Dyrland; Crr. W. Elgersma; Clr. T. Iverson; elr. J. Wilson-Down
Regrets: Clr. H. McLean
Ahsent: Clr. T. Parh
Also Present' Chief Administrative Officer H. Dietz; Assistant Chief Administrative Officer R. Keith; Development Officer A. Gamble; Director of Operations A. Gassor; Director ofRecreation & Parks S. Barnes
Call to Order: Mayor B. Lambenson caned the meeting to order at 7:00 p.m.
Additional Agenda None. Items:
. Adoption of the MOVED by elr. W. Elgersma that the agenda of September 22, 2003 be I Agenda: adopted as presented 355.09.03 CARRIED UNANlMOUSLY
Minutes; September MOVED by elr. J. Wilson-Down that the minutes of September 08, 2003 be 08,2003; Adopted adopted as presented. as Presented 355.09.03 CARRIED UNA:\lMOUSLY
Business .Arising None. from the Minlltes:
Heenan Crescent; Gary Soanes & John Salsbury were in attendance to express concern to Council I-Iinshaw Heights; regarding drainage from Hinshaw Heights. Inquired as to sulutiun and definite Rear Lane Drainage' implementation date. File #2680-60/069:
Municipal MOVED by Clr. J. \.\hlson-Down Development Plan; Appointment of Vv'HEREAS the Municipal Development Plan for the Town was adopted in Steering Committee: November of 1996 and since that time the Town has annexed fivo quarter 357.09.03 sedions ofland and the population has increased hy approximately 45%;
NOW THEREFORE BE IT RESOLVED TRt...T Council, in accordance with the terms of reference prepared by Parkland Community Planning Services dated June 2003 (adopted June 09, 2003 resolution #204.06.03) appoint the whole of Council to the Steering Committee for the review of the Municipal Development Plan.
CARRIED UNANItvlOUSLY
Council agreed to consider both the geographical scope and the service levels provided when ascertaining the study area ofthe Municipal Developmem Plan.
Development !v1QVED by CIL B. Dyrland Agreement Special Conditions; \VHEREAS each member of Council has participated in negotiations for Negotiation Process Special Conditions of major Development Agreements; Change Proposed: File #2680-02: NOW TIIEREfORJ:: BE IT RESOLVED THAT fumre n:::gotiations of Special 358.09.03 Conditions hcween the Developer and the Town take place without Council's involvement unless the Developer and staffcannot agree on the terms.
WITIIDRA\VN D lnitials TOWN OF SYLVAN LAKE MONDAY SEPTEMBER 22, 2003 REGULAR COUNCIL 11EETINU 7:00P.M. COUNCIL CIL'-MBERS Page 2 of4 II I Himhaw Heights; MOVED by Clr. T. Iverson '1· Rear Lane Drainage: !1 File #2680-60i069: WHEREAS Council has been presented with a report dated September 17, 2003 [I 359.09.03 from the Director of Operations detailing rear lane drainage issues at Hinshaw Hejght~ and the action taken to date to rectify the problem; ,! NO\V THEREFORE BE IT RESOLVED THAT COill1cil accept the proposal of ]1 EXH Engineering Senriccs Ltd. (un behalf of Central Alberta Development Corpuration) to compiete the approved drainage collection system with the il provision that all work be completed by October 15, 2003 and FURTHER that !I failure to complete same will result in the Town using the securities held to fund completion of the work. I CARRIED UNANIMOUSLY
Summer Village of MOVED by Clr. W. Elgersma Norglenwold; Extension ofSewer WHEREAS the Town has an active sewer agreement with the Summe, Village System; of Norg1enwoJd (the Summer Village) which provides for the cost and treatment File #0150-40/NOR: of additional effluent and the Summer Village has indicated their intention to 360.09.03 extend their existing sewer system;
NOW THEREFORE BE IT RESOLVED TI-IAT Council confirm to the Summer ·Village that incrcased diluent from the remaining parcels within its present boundaries will be received and treated, subject to approval by the Town ofthe proposed delivery system.
CARRIED UNANIMOUSLY
Alberta Recreation & MOVED by Clr. B. Dyrland that Clr. 1. 'Nilson-Down be authorized to attend Parks Association: the 2003 Alberta Recreation & Parks Conference October 23-25,2003. 2003 Conference Registration: CARRIED UNANL\10USLY 361.09,03
Second Arena; Design MOVED by Clr, J. \Vilson-Down Concept; Rc:quest for Proposals Awarded: WHEREAS the Town has issued a request for proposals for the design concept File #0520-40rT\v1: ofthe second arena and statfis recommending award ofthat proposal; 362.09.03 !\'OW THEREFORE BE IT RESOLVDD THAT Council award the design concept to Barr Ryder Architects for the plicc of $4,494.00 including GST.
CARRIED In Favour: CII. B. Dyrland Clr. J. Wilson-Down Mayor B. Lambertson elr. T. Iverson Opposed: Clr. \\'. Elgersma
Sylvan Lake Leisure MOVED by CIT. R Dyrland Guide; Tender Awarded: WHEREAS the Tuwn has called for tenders for the publishing of the Sylvan File #1340-01/LEI: Lake Leisure Guide and staffis recommending the award of same; 363.09.03 NOW THEREFORE BE IT RESOL\lED THAT the tender for nine Sylvan Lake Leisure Guides (32 pages each) be awarded to the Sylvan Lake News [or the price of $28,1129.33 inc1udingGST.
Ii CARRIED l.1N,ANIJ\101:JSLY I, il D initials II II i ITOWN OF SYLVAN LAKE MONDAY SEPTEMBER 22, 2003 I REGULAR COUNCIL MEETING 7:00P.M ICOUNCIL CHAMBERS Page 3 of4 I, ,
Policy #P-OOI-002A; MOVED by Clr. W. Elgersma Special Events Policy; Amendment WHEREAS Council has been presented with Policy #P-OOI-OO2...'\. which ,I Approved: amends the Special Events Policy by requiring a security deposit and placing '! File #OlOO-20/SPF: responsibility on the: Event Coordinator for clean up; 364.09.03 !i 1\'OW TIIEREFORE BE IT RESOLVED THAT Policy #P-OOI-OOIA be adopted as presented, II " I; CARlUEDlTNA~1~10VSLY il " IPahey #E-004-001; MOVED by CIL], Wilson-Do\vn Road Closure Policy; : ~ Approved: 'iVBEREAS Council has been presented with Policy #E-004-001 which 11'1365.09.03 establishes the purpose and procedures to be followed with respect to Road Ii Closures; il ,! NOIV THEREFORE BE IT RESOl.VED THAT Foliey #E-004-001 - the :! "Road Closure Policy" be adopteci as presented. if ;1 C.A.RRJID UNANIMOUSI.Y
I' Royal Canadian MOVED by Clr. J. Wilson-Down I, Legion Branch 21.2; : Remembrance Day \VHEREAS Council has received a request from the Royal Canadian Legion ! Ceremonies; Rental Branch 212 to \vaive the rental fee at the Community Center to facilitate the ! Fee Waived: Remembrance Day Ceremonies on November 11, 2003; I File #2820-01: 366.09.03 NOW THEREFORE BE IT RESOLVED THAT the request be approved.
CARRIED UNA)JlMOVSLY
Director ofDisaster MOVED by Clr. \'1 Elgersma that Director of Protective Services Dcnnis Krill Services & Deputy be appointed as the Director of Disaster Services and Assistant Chief Appointments: Administrative Offien Bevin Keith be appointed as the Deputy. 367.09.03 CARRIED UNA..."\lIMOUSLY
Cheque Distribution MOVED by elr. B. Dyrland that CounGil approve tbe Cheque Distribution Report; Approved: Report for cheque numbers 43107 - 43268 in the amount of S409,311.09 as 368.09.03 pn:sented.
CARRIED UNAJ Correspondence & MOVED by Cll'. 1. Wilson-Down that Council accept the correspondenGt and Information Items information items as presented. Approved: 369.09'()3 CiillRlED l.f;\"".A.N"B..fQUSLY Written Council was presented with written administration repans for the month. Administration Reports: Council Reports: CLR. J. WlLSON-DO\V1\T: 1. Aquatics Center: Stated that she attended the l5t Anniversary of the facility on Saturday September 20, 2003 and it was successful. Advised that the Swim Club is hosting their first meeting tonight. Closed Camera: MOVED by Clr. B. Dyrland that the open session of Council terminate and the 370.08.03 meeting continue closed camera. Time: 8:14 p.m. CARRIED (;NANIMOl:SLY 'I il D Initials I TOWN OF SYLVAN LAKE MONDAY SEPTEMBER 22,2003 REGULAR COUNCIL MEETING 7:00 P.M. II COUNCIL CHAMBERS Page 4 of4 II :' Termination of MOVED by CIT. B. Dyrland That the closed camera session ofCouncil terminate I i Closed Camera: and the open session resume. Time: 9:00 p.m. 11 371.09.03 il CARRIED UNANIMOUSLY " Guardian MOVED by elL T. [verson TI-l/l,.T the Town pay $2,500.00 to Guardian Ambulance; ,,\mbuJancc Services Ltu. to extend the cnllanced ambulance sen"ices to October Enhanced 15, 2003. Ambulance Service Extended: CARRIED UKA\ThlOUSLY 372.09.03 Media Release; MOVED by elL B. Dyrland TH.A.T COUI1Cil publish the Public Notice as Armstrong adopted at the August 25, 2003 meeting with respecT to the Treehouse located at Treehousc: Lot 1; BlockF; Plan 7948A..A.. (4119-50A Avenue). File #0250-04/ARM: 373.09.03 CARRIED UNANTI..fODSLY elr. T. Parks entered the meeting. Time: 9:15 p.rn. Council Report: CLR. T. PARKS: 1. .2003 Dream Cabin: Provided Council \vith a status report for ticket sak,,; $550,375.00 suld to date. 374.09.03 MOVED by Clr. T. Parks that Council waive the rental fee for the Corrununity Center on October 17,2003 to facilitate the Volunteer/Sponsor Appreciation Event. CARRlED UNANIMOeSLY Adjourn ofRegular MOVED by Clr. J. Wilson-Down that the Regular meeting of Coullcil of Meeting: September 22, 2003 be adjourned. Time: 9:20 p.m. 375.09.03 CAlUUED (.Jl:\A)..Th10USLY Mayor Bryan G. Lambertson ChiefAdministrative Officer H. Dietz D Initiab TOWN OF SYLVAN LAKE PUBLIC HEARING REGARDING PROPOSED BY LAW NO. 1308/2003, OCTOBER 14,2003,7:00 PM. SYLVAN LAKE TOWN COUNCIL CHAMBERS, SYLVAN LAKE WE OPPOSE THE AMMENDMENT OF LAND USE BY LAW NO.130712003 TO REDESIGNATE LOTS 1-20 (INCLUSIVE), BLOCK B, PLAN3582AC AND PART OF LOT 4, BLOCK A, PLAN 3582AC AND LOTS 5-9 (INCLUSIVE), BLOCK A, PLAN 3582AC FROM LOW DENSITY RESIDENTIAL DISTRICT (R1) TO HIGH DENSITY RESIDENTIAL (R3) FOR THE FOLLOWING REASONS: 1. R3 ZONED LAND ALREADY EXISTS THAT HAS NOT BEEN DEVELOPED. (LOTS FRONTING 50TH STREET BETWEEN 47TH AVE AND 48TH AVE, EAST SIDE INCLUSIVE) WHERE 2 PROPOSED DEVELOPMENTS DID NOT PROCEED. 2. WHAT IS PROPOSED HERE IS SPOT ZONING WHERE THE LOTS AT THE NORTH END OF THE BLOCK WOULD REMAIN R1, SANDWICHED BETWEEN R3 ZONING TO THE NORTH AND R3 ZONING TO THE SOUTH. 3. AS RESIDENTS ON R1 ZONED PROPERTIES BEHIND THE PROPOSED BY LAWAMMENDMENT, WE CURRENTLY WITNESS HIGH TRAFFIC VOLUME IN THE ALLEY TO AND FROM THE EXISTING TH APARTMENT BUILDING ON MAIN STREET (50 ) THE EXISTING R3 LOTS (47TH AVE TO 481]; AVE INCLUSIVE) ARE UP TO 350 FEET IN DEPTH, WHEREAS THE LOTS IN THE PROPOSED BY LAW AMMENDMENT ARE ONLY 150 FEET IN DEPTH. R3 DEVELOPMENT ON SHALLOW LOTS WILL FURTHER HINDER SAFE WALKING AND VEHICULAR TRAFFIC ON BOTH THE ALLEY AND STREET FOR ALL STUDENTS AND RESIDENTS OF SYLVAN LAKE. THIS AREA IS HOME TO JUNIOR HIGH, SENIOR HIGH, AND ELEMENTARY SCHOOLS. THE TRAFFIC IS ALREADY CONGESTED DURING MUCH OF THE DAY. REMOVING R1 FROM THIS NIEGHBOURHOOD WILL FURTHER COMPLICATE TRAFFIC SAFETY IN A HIGHLY USED PEDESTRIAN AREA. 4 HEWLETT PARKS DEVELOPMENT, MORE SPECIFICALLY 14 ACRES OF COMMERCIAL RETAIL, HAS AND WILL CONTINUE TO INCREASE AND CONGEST THE TRAFFIC FLOW ONTO 50TH STREET. 5. THIS AREA HAS LONG BEEN ESTABLISHED AS A SINGLE FAMILY RESIDENTIAL NIEGHBOURHOOD, AS MANY UPGRADES AND NEW HOMES HAVE BEEN, AND ARE CONTINUING TO BE CONSTRUCTED. WE AS THE PEOPLE OF THIS NIEGHBOURHOOD RESPECT AND ENJOY THE QUALITY OF LIFE THAT THE PRESENT R1 ZONING OFFERS, AND FEEL OUR POPULATION DENSITY IS ALREADY AT A MAXIMUM. GIVEN THE PUBLIC USE OF THE AREA (SCHOOLS. AMBULANCE STATION. GREEN SPACE WALKWAYS. AND MAIN STREET.) THE AMMENDMENT ALSO ADDRESSES PROPOSALS FOR THREE (UR) URBAN RESERVE ZONED PARCELS BESIDE THE ABANDONED CANADIAN PACIFIC RAILWAY LAND. WE ARE IN SUPPORT OF THE TOWN REZONING THESE PORTIONS OF LOTS SEVERED BY THE RAILWAY LAND. PARCELS THAT ARE NOW GREEN SPACES. AND ALL OTHER PARTIAL LOT PARCELS THAT ARE NOW GREEN SPACES, FLANKING THE ABANDONED RAILWAY THROUGH THE TOWN TO (UR) URBAN RESERVE ZONING. NAME ADDRESS PHONE BYLAW No. 1308/2003 OF THE TOWN OF SYLVAN LAKE BEING A BYLAW TO AMEND THE LAND USE BYLAW NO, 1307/2003 WHEREAS it is deemed necessary and expedient to amend Bylaw No, 1307/2003 in the manner hereinafter appearing: NOW THEREFORE, the Council of the Town of Sylvan Lake, in the Province of Alberta, duly assembled and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26, and amendments there to, enacts as follows: THAT Schedule "A", being the Land Use District Map of the Land Use Bylaw, be amended as shown on the sketch that is attached to and forms part of this bylaw, by redesignating Lots 1-20 (inclusive), Block B, Plan 3582AC and Part of Lot 4, Block A, Plan 3582AC and Lots 5-9 (inclusive), Block A, Plan 3582AC from Low Density Residential District (R1) to High Density Residential District (R3), Read a first time this 8th day of September, 2003, Read a second time this dayof ,2003, Read a third time and passed this day of ,2003, Mayor Bryan G, Lambertson Chief Administrative Officer H, Dietz Town of SYLVAN LAKE Bylaw No. 1308/2003 To amend Land Use Bylavv No. 1307/2003 From R1 & R2 R1 - LowDensity Residential District toR3&UR R2 - General Residential District R3 - High Density Residential District UR - Urban Reserve District UR PF r Town of Sylvan lake 4926-50th Avenue Sylvan lake AB T4S 1 A 1 RE-ZONING APPLICATION , ~-. I i APPUCANT'S NAME: ---rb KLLS!I~~ tC'-J~Jj?.J~ ! N G .. A.DDRESS &. PHONE NUMBE~ Jj535. -5D :STReeT; :(VU..JITIJ [HkG) (fb -d~Y-V PRESENT ZONING I I Application Fee = $300.00 (GST Exempt) ,. '-:;> ~ .' 0 I'J . I Amount Palo: ~()(). -. I Receipt Number: / .c_/Yc?2...5" . I ' DO NOTFTLL TN FA CH ;w P2.ge 1 "I 'i~:¥n r I ;". BUSINESS VENTURES 'NC 453550 Street, Sylvan Lake, AB T4S lL6 Ph: (403) 887-2447 Fax: (403) 887-3482 Email: [email protected] To vV:hOID It May Conc=: In addition to the Re-Zoning Application presented before you by ID Business Ventures Inc. what follows is a list ofadditional afrected Land Owner<; that support this Re Zoning. ~'djl 0& Civic Address(s):----'-'''-'''~--=''------75'Q '7 Legal Description(s): fl/jrJ 3.s9:l .,fc:!. /f.L--,c if 1.0/3 £-.rG Signature(s) ofLegal Ovmer(s) ~~d ~~/ o 3'(Y/ Civic Address(s} __ ~-;! // ~ ~ /. Signatore(s) ofLegal Owner(s) v 'r/. .J'2-"I:?y~===__ _ V V,J7 1/ - ",J. . Civic Address(s)_---";-'0=-·.--'-/.c.9d __~~...:o=___="' _ Signature(s) ofLegal Owners(s) Civic Address(s)'__'L7~')'--'OoL-=.c>""J,--_:':'::..:,_{)_<:=-:..-r__ Legal Description(s) !AJr-r5) /7 T /'l fJLcv"d< 6 Pi.40 Jr3/2 He . ..-7 Signature(s) ofLegal Owner(s) '~4 ~/?2f!t~ It is our strong desire that Sylvan Lake Tov,'ll Council consider this Re-Zoning favorably to enbance Sylvan Lakes Municipal Development Plan and allow development in accordance with regulations set out in Schedule C(High DensityResidential District-ill) BUSINESS VENTURES INC 453550 Street, SylvanLake, AB T4S lL6 Ph: (403) 887-2447 Fax: (403) 887-34S2 Email: [email protected] Signature(s) ofLegal Owner(s): Civic Address(s): _ Legal Description(s): _ Signature(s) ofLegal Owner(s): _ Civic Address(s): _ Legal Description(s): ---- Signature(s) ofLegal Owner(s): Administration Report TO: Mayor and Council FROM: Development Officer DATE: October 8,2003 SUBJECT: Sylvan Meadows (Warshawski) -Special Conditions for Development Agreement File: 2680-60/006 1.0 Purpose To advise Council on proposed Special Conditions for the above-noted development. 2.0 Background Sylvan Meadows is developing their multi phased condominium development. The developer is proposing to develop one phase this year with the intent of bringing on a total of 77 lots. Staff, with the assistance of Councillor Parks has negotiated the attached conditions. 3.0 Discussion Highway 20 & 47 Avenue Intersectional Improvements: The Developer's main access to his development will be through the above-noted intersection. Alberta Transportation will require improvements to this intersection to facilitate the expanded traffic patterns and therefore the Developer must construct the east side of the intersection in accordance with the Special Conditions. 47Avenue Extension Costs: The Developer will be required to construct 47 Avenue from Highway 20 eastwards to his development as identified in the Special Conditions. Water/Sewer Servicing: The Developer will be providing water/sewer servicing from the rear of the Fitness Centre in Beju Industrial Park south to 47 Avenue and east to his development in accordance with the Special Conditions. Condominium Site: The residential development will be a Condominium Site. All services within the site will be the responsibility of the Condominium Corporation. The Town will require the Developer to provide access for the Town for management of the utilities according to the Special Conditions. Letter ofCredit: The lots for the subdivision will be condominiumized and therefore the services and roads within the site will be the responsibility of the Condominium Association. Letters of Credit for the servicing will not be required asBTown will not assume responsibility for thi~ infrastructure. The Developer will be required to provide securities for those services along 47 Avenue and through Beju Lands which the Town will assume responsibility for. As Built Drawings: The $5,000.00 security for as built drawings is the same as other Development Agreements approved by Council this year.. Endeavour to Assist: The Developer will be required to build roads, intersectional improvements, water and sewer mains that will benefit future lands to be developed. The Town in the Special Conditions have committed to assist the Developer in collecting remuneration from those lands benefiting from the services. 4.0 Staff Recommendation Staff recommends that the attached Special Conditions be adopted by Council and inserted into the Development Agreement. oeve1OP/11ent Officer - A. E. Gamble 2 SPECIAL CONDmONS SYLVAN MEADOWS (WARSHAWSKI) September 25, 2003 The following are specific tenns and conditions ofthe Development Agreement that will apply to Sylvan Meadows (Phase J): Highway 20 & 47 Avenue Intersectional Improvements: 1. The Developer will be responsible for the complete construction ofintersectional treatment of the east side of Highway 20 and 47 Avenue in accordance v.~th a design approved by Alberta Infrastructure and the Town ofSylvan Lake. 2. If Alberta Infrastructure allows any phasing of the intersectional improvements, the Town will require the Developer to contribute to these improvements based on an agreed fonnula apportioning the developer's costs on a per acre basis. 3. The Town will endeavour to assist the Developer to recover one half ofthe costs to construct the Highway 20 and 47th Avenue intersection from Beju Lands (S. W. Y. 34-38-1-5) when Beju Lands tie into 47 Avenue. 4. The Town will endeavour to assist the Developer to recover one quarter of the costs to construct the Highway 20 and 47th Avenue intersection from the owner of (N.W. 27-38-1-5) when it ties into 47 Avenue. 5. These endeavour to assist clauses for intersectional improvements will be null and void if not activated within 20 years from the date of the signing of this agreement. 6. The Developer is responsible for acquiring adequate Right of Way fTom Beju Lands for the required intersectional improvements. 47 Avenue Extension Costs: 1. The Developer will be responsible to build in accordance to plans submitted and approved by the Town, 47 Avenue from Highway 20 intersection to the entrance ofthe development. Registered Plan 012-1547. 2. The Town will endeavour to assist the Developer to recover one third ofthe cost to construct 47 Avenue based on costs approved by the Town when Beju Lands tie into 47 Avenue. 8 3. This endeavour to assist clause for 47 Avenue extension costs will be null and void if not activated within 20 years from the date of the signing of this Agreement. 4. The Developer will provide to the Town confirmation that Beju Lands have met their obligation v.~th respects to the costs ofthe development of47 Avenue. The Tovvn will permit Beju Lands to tie into 47 Avenue upon receipt of confirmation offulfillment oftheir obligation towards 47 Avenue extension. 5. The path system required by the Town adjacent to 47 Avenue is the full responsibility ofthis Developer and not to be included in any endeavour to assist agreements. Water/Sewer Servicing: 1. The Town will endeavour to assist the Developer to recover one third ofthe costs to construct the water/sewer mains extending through Beju Lands and along 47 Avenue to the development site based on costs approved by the Town when Beju Lands ties into the mains. 2. This endeavour to assist clause for 47 Avenue extension costs will be null and void if not activated within 20 years from the date of the signing of this .. Agreement. 3. The Developer will provide to the Town confirmation that Beju Lands have met their obligation with respects to the costs ofthe development of47 Avenue. The Town will permit Beju Lands to tie into 47 Avenue upon receipt ofconfirmation offulfillment ofthe endeavour to assist requirements ofthis agreement. Condo Site: 1. The Condominium Bylaws will provide for the following provisions: a) Access by the Town of Sylvan Lake to the site for management of the Water System in an orderly manner; b) Access by the Town's Fire Department to the site and the fire hydrants for the purpose of fITe protection; c) Access by the Town of Sylvan Lake to the site to operate sewer mains and/or lift stations for emergency management ofthe Utility in an orderly manner; d) Orderly inspection, maintenance and repairs of water lines and fire hydrants. 8 2. The Developer is to ensure that the registration ofthis Condo Plan does not in any way prevent access or servicing for future phases of development in accordance with the approved Area Structure Plan for the area. 3. The Developer's engineer's \\~ll provide to the Town of Sylvan Lake prior to the provision ofmunicipal services to the Condominium site: o Certification that all services \vithin the condo site have been constructed in accordance with plans submitted and acceptable engineering standards and practices. Letter ofCredit: L The Developer \\~ll be required to provide a Letter of Credit for those improvements that are or will be on public lands or easements. 2. The Letter of Credit will be supplied in accordance with Schedule "F" Security Requirements ofthis Development Agreement 3. The Developer \\~ll not be required to provide securities on any privately owned lands (i.e. condo plan). As Built Drawings: The Town of Sylvan Lake \vill hold $5,000.00 in securities for as built drawings for each phase of development. The developer will provide the as built drav.>ings to the Town before January 15, 2004 for phase 1. The developer will provide the as built drawings for phases 2, 3A & 3B v.~thin six months ofcompletion ofconstruction. B TOWN OF SYLVAN LAKE PUBLIC HEARING REGARDING PROPOSED BY LAW NO. 130812003, OCTOBER 14, 2003, 7:00 PM. SYLVAN LAKE TOWN COUNCIL CHAMBERS, SYLVAN LAKE. WE OPPOSE THE AMMENDMENT OF LAND USE BY LAW NO. 130712003 TO REDESIGNATE LOTS 1-20 (INCLUSIVE), BLOCK B, PLAN3582AC AND PART OF LOT 4, BLOCK A, PLAN 3582AC AND LOTS 5-9 (INCLUSIVE), BLOCK A, PLAN 3582AC FROM LOW DENSITY RESIDENTIAL DISTRICT (R1) TO HIGH DENSITY RESIDENTIAL (R3) FOR THE FOLLOWING REASONS: 1. R3 ZONED LAND ALREADY EXISTS THAT HAS NOT BEEN DEVELOPED. (LOTS FRONTING 50TH STREET BETWEEN 47TH AVE AND 48TH AVE, EAST SIDE INCLUSIVE.) WHERE 2 PROPOSED DEVELOPMENTS DID NOT PROCEED. 2. WHAT IS PROPOSED HERE IS SPOT ZONING WHERE THE LOTS AT THE NORTH END OF THE BLOCK WOULD REMAIN R1, SANDWICHED BETWEEN R3 ZONING TO THE NORTH AND R3 ZONING TO THE SOUTH. 3. AS RESIDENTS ON R1 ZONED PROPERTIES BEHIND THE PROPOSED BY LAW AMMENDMENT, WE CURRENTLY WITNESS HIGH TRAFFIC VOLUME IN THE ALLEY TO AND FROM THE EXISTING TH APARTMENT BUILDING ON MAIN STREET (50 ). THE EXISTING R3 LOTS (47TH AVE. TO 48TH AVE INCLUSIVE) ARE UP TO 350 FEET IN DEPTH, WHEREAS THE LOTS IN THE PROPOSED BY LAW AMMENDMENT ARE ONLY 150 FEET IN DEPTH. R3 DEVELOPMENT ON SHALLOW LOTS WILL FURTHER HINDER SAFE WALKING AND VEHICULAR TRAFFIC ON BOTH THE ALLEY AND STREET FOR ALL STUDENTS AND RESIDENTS OF SYLVAN LAKE. THIS AREA IS HOME TO JUNIOR HIGH, SENIOR HIGH, AND ELEMENTARY SCHOOLS. THE TRAFFIC IS ALREADY CONGESTED DURING MUCH OF THE DAY. REMOVING R1 FROM THIS NIEGHBOURHOOD WILL FURTHER COMPLICATE TRAFFIC SAFETY IN A HIGHLY USED PEDESTRIAN AREA 4. HEWLETT PARKS DEVELOPMENT, MORE SPECIFICALLY 14 ACRES OF COMMERCIAL RETAIL, HAS AND WILL CONTINUE TO INCREASE AND CONGEST THE TRAFFIC FLOW ONTO 50TH STREET. 5. THIS AREA HAS LONG BEEN ESTABLISHED AS A SINGLE FAMILY RESIDENTIAL NIEGHBOURHOOD, AS MANY UPGRADES AND NEW HOMES HAVE BEEN, AND ARE CONTINUING TO BE CONSTRUCTED, .-- WE AS THE PEOPLE OF THIS NIEGHBOURHOOO RESPECT AND ENJOY THE QUALITY OF LIFE THAT THE PRESENT R1 ZONING OFFERS, AND FEEL OUR POPULATION DENSITY is ALREADY AT A MAXIMUM, GIVEN THE PUBLIC USE OF THE AREA (SCHOOLS, AMBULANCE STATiON, GREEN SPACE WALKWAYS, AND MAIN STREET.) THE AMMENDMENT ALSO ADDRESSES PROPOSALS FOR THREE (UR) URBAN RESERVE ZONED PARCELS BESIDE THE ABANDONED CANADIAN PACIFIC RAILWAY LAND. WE ARE IN SUPPORT OF THE TOWN REZONING THESE PORTiONS OF LOTS SEVERED BY THE RAILWAY LAND, PARCELS THAT ARE NOW GREEN SPACES, AND ALL OTHER PARTIAL LOT PARCELS THAT ARE NOW GREEN SPACES, FLANKING THE ABANDONED RAILWAY THROUGH THE TOWN TO (UR) URBAN RESERVE ZONING. NAME ADDRESS PHONE -- Administration Report TO: Mayor and Council FROM: Municipal Planning Commission DATE: October 8, 2003 . SUBJECT: Park Names for Lakeway Landing Subdivision 1.0 Purpose To refer proposed "Park Names" for Lakeway Landing Subdivision for approval by Council 2.0 Background Town Staff have circulated the proposed Park Names for Lakeway Landing Subdivision in accordance with the street naming policy. Response for the naming of the Parks was positive however, staff recommended to the Municipal Planning Commission that Lark Meadow Park be renamed to Lark Meadows. The Developer is in agreement with this change from the plan. 3.0 Municipal Planning Commission: Recommendation MOVED by Glr. B. Dyrland that the Municipal Planning Commission refer the matter to Council with recommendations that the names Leader Field (Sports Facility), Lakeway Park (south wetlands area) and Lark Meadows (north wetlands area) be approved as Park Names in the Lakeway Landing Subdivision. CARRIED UNANIMOUSLY {J- 1 LAKEWAY LANDING MANAGEMENT LTD #303,4406-50" Avenue, Port-O-Call Centre Red Deer, Alberta. T4N 3Z6 Date Sept 10/03 To: The Town ofSylvan Lake. Attention: Al Gamble, Development Officer Town of Sylvan Lake, Alberta. Re: LAKEWAY LANDING Dear Al, Please find enclosed a map ofour subdivision along with our selection for names for the park areas. Wc feel that the parks in this subdivision should be named in order to properly describe them to the Public. Each park area has its own specific purposes and location within the subdivision and we have tried to take that into consideration in the naming ofthe parks. .. Your earliest approval ofthese names would be greatly appreciated. Ifyou have any questions, please contact our office at (403) 358-5598 I remain yours truly, ~~ ~ Kt1ith Bickerton Sales Manager Lakeway Landing Phono (403) 358"5588, Fd (4030 346-9107 q r--:::::JSINGLE FAMILY RESIDENTIAL •• • '!' SINGLE FAMILY MID SIZE LOTS ~ SINGLE FAMILY NARROW SIZE LOTS l~_ ~ MULTI FAMILY RESIDENTIAL ------(-- ~ (ruSl1Nr:lHOMESr54;;- ~jim[miIDCHURCH rt: !FUTUR~DEVELOPMENT ~_~:.~_~~~_.;:,r>""" ~~ SOCIAL CARE FACILITY .. COMMERCIAL GREEN SPACE coc~l'~PATHWAYS WALKOUT LOTS CEMETERY Administration Report TO: Mayor and Council FROM: Operations DATE: October 9, 2003 SUBJECT: Request from C.P. Blakely School 1.0 Purpose To request Council's approval for Public Works to assist with manpower and equipment for construction of the new playground equipment being installed. 2.0 Background Information concerning this item was brought to the Operational Services Committee on October 8, 2003 and is attached. 3.0 Discussion The Town has assisted with similar projects on previous occasions and is willing to do so again, on an "as time and availability permits" basis. If higher priority works arise the schedule for assistance will have to be adjusted accordingly. 4.0 Financial Implications It is intended to provide assistance during normal operating hours so as to avoid overtime costs if possible. 5.0 Alternatives 6.0 Summary 7.0 Recommendation That Council approve the request from CP Blakely school and direct Public Works to assist with the playground construction as time and availability permits. v Auth r·Title /0 1 \ \ \, \,, \ \ \ \ \ \ \, \ \'rl,--- 'f~ \ \ \ \ '\, \ \, I \\ \ \ \ \ I r, \ /0 • Town ofSylvan Lake Administration Report II• TO: Operation Services FROM: John Watson, Operations Foreman DATE: October 7, 2003 SUBJECT: Request from C.P. Blakely Schoof 1.0 Purpose: To identifj. a request from Mr. Patrick Gleason, principal ofc.P. Blakely School, for public funded assistance. 2.0 Background: In 1997 Public Works supplied manpower and equipment to Steffie Woima School to help construct a playground on their property. Dump trucks and a wheel loader wbere supplied similar to the scope requested by Mr. Gleason 3.0 Discussion The Steffie Woima and c.P. Blakely playgrounds are utilized as neighborhood parks and not just school parks. Much ofthe labor work will be done byvoJunteers. Mr. Gleason was warned that even though approved, Public Works priorities may change part way through this project. 4.0 Financial Implications The scope ofwork requested equals about 40 man hours including about 20 hours ofgrader work and 20 hours ofdump truck hauling about 300 cubic metres oftopsoiL The topsoil is donated by C.A..D.C. and therefore would be a relatively short r..auL Every effort would be made to complete this project on nonn.3..l bUs~~ss hours.. ji J. (""v,/l"; .'; { G <''''',! ~_.c~'c' I ct;"'!\; 'J"\\1\1.-\;..... ,.r.·-- .-::;\ r,t,. t- ~I r Ii} J 'Z; i 5.0 Alternatives Much ofthis work can be done on weekends or after regular hours IO minimize the impact ofcurrent workloads on the Public Works department. This alternative has financial implicaeJons as stmmay be on overtime pay. Regularly scheduled weekend st-..-aifwould be utilized, depending on work loads, to keep sala..ry costs as low as possible. 6.0 Summary 7.0 Staff Recommendation It is recommended that we accept this project on a «as rime permits" basis only. Mana'ger /0 , \ Hewlett Park Phase 9; MOVED by Crr. T. Iverson Development Agreement Special wrlEFEAS Central }Jbe'-'.a Development Corporation (the Developer) is Condition.A.mended; required to provide a play structure tvitb.iL. Hewlett Park Phase 9 at a mzximum C.P. Blakely School financial obligation to the Developer of$20,000.00 and the Develope:- v;rishes IO Playground: pa;.-mer YVith C.P. Blakely School to prm.ride a la:rger play strLlcture a"t the school File #2680-70107: sue; 29.01.03 NOW CHEREFOFE BE IT FESOLVED TIL"..T Counoil approve the Developer pro\>J.ding funding to c.P. Blakely School for a play structure on school premises in lieu of the required play strUcture in .Hewlet Park Phase 9 subject to the following: 2... The Tmvn have input 'Wifu c.P. Blakely School O:5:1cials regarding access to the play structure by the public; and b. Tne To'WIl have input on the Ioeationaf the structure relevfu,t to the existing recreational facilities (ball diamonds, soccer pitcbes) on the site. CARRlED L",A_"UMOVSLY /0 • r Administration Report TO: Mayor and Council FROM: Development Officer DATE: January 22, 2003 SUBJECT: Hewlett PatkPfayground Requirement 1.0 Purpose To provide direction to Council on approval :Jf location of playground in Hewlett Park 2.0 Background The developer of Hewlett Park, as a requirement of Ph~se 9 Development Agreement, Special Corrditions (see attached) is reqUired to install a play structure within the Development Lands. The Devefoper has contacted the Town and asked that rather than build a playground in Hewiett Park could they give the $20,000.00 to CP. Blakely Schwl for an enhanced playgrolInd \i.'ithin the school yard. 3.0 Discussion The provision of the play structure within the school site will provide a higher qUality structure than the $20,000.00 playground allotted for in the Hewlett Park Subdivision as the school has available to them grant and volunteer monies. Allowing the Developer to give the funds to CP Blakely School may not e/fminate the responsibility of the Town to provide a tot-lot structlIre in the future. Staff is also concerned that the structure be axessible to the public and that the Town have sayan that "accessibiiity. Further, the Recreation Department is concerned on the impact of the play structure on the existing ball diamonds. - 4.0 Financiar Implications 5.0 Alternatives 6,0 Summary 7.0 starr Recommendation Staff recomme:1ds that Council approve the Developer prDviding fundhg to CP Blakely School f:>r a pray structure rn ileu of bul/ding a ~!9Y 5frucrurs in the subdivision subject- to ihe foibwing: the Town have input with C? 3iake[y SchoC)J offida!s j9.,~a:rcfir1g access to the strJcture by ihe public; the Town. ve i;p)# 0" the iocatiOil. of the structure reievanf to the eXfstrng fadirtles 0;"] the ~{tJj'" site.a·./ 1J'l •. ;c /:/;-d C?tJ:i4fvj/ d ./ A..(._~.amb), D.eV"'~fopmentOfficer '7!) fl ( i "err- ~LZcU--0 // T ./ /0 r' /1pp 1uved loy CUl.u1 - J~e- ClCf, ;;J.o:::'-;:L - SCHEDULE I- SPECL4L CUN-nITIDNS (lnc1rrdin.s- Level Two LaIlDSCaping and ..c~cess ROBels) ~ ,.... 1"-· -,"" . ~~. - --4 - t- ine IO.:.lOWT-llg are specmc tenns ana CGtiG.--::t:Ions O~ LL.....rlS .!""'i~' eemeIlt" • 1. The developer shall desigr:.: and. constru:::, atits sale cost, 2.paved.'vebicle a:cesS road ~p1n the Development Lands from Hl,::hway No. 20 to Herder Drive on or before November 1, 2003 and,. all to be furfuer detaiJedinthe ConstructionPlms and ConstrnotionSp""ificanons. Tnis access shall be subject to me approval of.c.6Jberta Transportation. 2. The Deve1op~s1J.a11 design and constr..rct a stann pOnd and outfallindlldinglans....apingfoc the sto= pond, at TIs sole cost. within the Development Lands, in ac:oordance with me ConsinIction Dra:wings and Co.n.strn:.uon Specifications apPTbV~dby the Town. 3. Priorm theissuance ofFmalAcceptance Cerriiicates~ the Developer shall provide, aim saIe expense, a play ~J=e wi:tlrin theDevelopmentLandsto the Town's R,,-,eanon andParks Dep3IimeTIt The developer's financial obligation clJ.all be ll,j more man $20,000.0C!. 4. The Developer sb.2.J1 design and constrnct a stOIIIJ: drainage ditch, 8t its .sole e;,:pense, atfue northern area oftheDevelopm6ntLands, in accoTdan::;e7\·T'"JI the Construction Drawings ana COnstm::non Spe:c:iillcations approved by-the Town... The Tovm..hereby agrees toFey fi£.-yperc~nt(50%) ofth.e::-on..C;::rn.CriOil oime stOII11 drcdr9.:;e ciitch based an me Construction Drawings, me COllseuction SpecificatioD.s, and estimated costs approved bymeTaWIL 5. Tne Developer shall constrnet and p-ave all paThs in the Development Lands in accordance wim me Town's TraiI ;"ietwci:d:' Plan and at aminimirmwidth of:oight (&):fuet 6.. Tne DevelopBr±allprovidethe Town IVim a copyoffue8T"chjf=c:t:rri:"a1 controls 3f"plicableto the development on me Deye10mnent Lands. The aTcmtectrral conl::(o-ls" shall be subjectto appro,'Bl by Council and illl1>'T be submitted to me ToW"- prior to the Developer fih]:: ",,-y app~carions for buildingPermits_"-mi+9j~tlre Develop:rneITtLands.. Lr:te arcbit='L'"JUll controls shall jnclude water COilSe..~'rrfiOlI mec:h~nTSIl2S that sIiail bB" illstaIJed by me "b'wJd6r of-t:qe residential developments, /0 Jan·ll· lUO~-Il;~aM------"I'I\O·4IU4-r·I- HE~VLETTPARK ~ .- .- • ... _ ".' _~ _4"" ".- ' •• -" January 13, 20(13 Via Fax Only (403) BB7-3650 Town of Sylvan Lake 4926 - 50 Avenue Sylvan Lake, Albert..a T4S1A1 ,Attention: AI Gamble'- Development Officer Rec~ Letter of Infentfor Hewlett Park - ?lavgro-und -D~veJo.p;nent A5 discussed December 201 2002 at your office Central Albeita _ Carpora.tion intends to donate $2u,QOJ,OO to C,p, 81akely Schoo! for a playground and wourd Tike this donation t~ acCount ftrr the pfaygroi:Ir1.d V,f~ ~1:3 laqui~d to place i,!'"j our subd.ivision. ~nta·! Aftermeeithg with Patrick GJeasonf Alberta DevefDpme!1t Corpolotion thought It waufd be beriedicial fo dOi1ate the; funds a:~d create a larger ptaygroun:L (pf~2:se see attachment) The proximity of the schoor to 'the i-""wfett PaT'k subdiVision leacs us to believe most oftne children in.the subdiVision would play at this IDeation. c,p,.Blakely h~s goals to c:reate ,a playground ~nter with a variety.of equipment for individual and groUp use:. They woufd iik~ to cr-aate a park a·i:mDspher~ with benches and -fables to enCOtlrage nsrghborhood usa~ ~A..;, educational serritrg IS ~!so p;annad with free::;: and 'shrubs .afong \o\TIil a ~r-;:atu8sca;ped p:3.n to errc;:)UGg9 bird iifa and .?uttefffi~sfar' sdencei sociaf studies and art . Central Alberta. DevsloprneiIt Qorpo.r'"~tbn 'liflOdd like to recsI\....e ~pprov~1 in writing that tn:s·woufd iT?eet our obfigatian to the Town of .sy~t~ari Lake bsfore \lve proceed y....fU1 this. action... If you have any questioiiS Dr evncsms pleaS8:: con:~L-~ our ,:;.ffice~ YDUfS t~~iJ!YI '~d.'~.~I~~C:: r'" . I 0""" :.,. '\ .- p------Lome .Therriault - Pies/Oent t C~r:;t,a! Arbela CoY:?r6p(]ST1: CCV-;',=:1:-2:1Qn Centea! AlbeL~a: Df',ekat .. ' .' vdll'LI' LVVu ll'uLrID I'fV ,t I V~ r" L C. P. BLAKELY SCHOOL 4815 - 43 STREET SYIrVAN LAKE, ALBER:'t'A T4S lAS PHONE: 887- 3570 FAX: 887- 2841 Chinbbk'" ;;;age S~ooI Dfcil;io" !# 78 C.P. Blakely Playground Project Goals: o Create a playground equipment ce""ter that will be attractive to our students a Develop the area so that it has a park t ype of atmosphere o Enhance the overall value ofthe neighborhood and encourage neighborhood. and tourist use o PI:ovide an educatinnal/teaching setting for sc-naol ,r,',.' " use"" lQ;,:;{)5-'~P-yf:>c... -FNt... 'f:;.t:-r;:n.rJ;:","'., )p \f-.: v(cP "Create a playgrou.nd center <.;' -:- A variety ofeqllipment for individlli!1 =d group us~ +~ Equip.men't that enlph.2.~i~-es: use of d;f'f:;terit tttuse1e groups and skills {up;per body st-ength,'lower boay strength. balance} .} EquipInent that encourages the us~ "f;maginatbn a:ttd role playi!!.g(fartS, castles, etc,! ~ Well spaoed acd plitttned eq-~ipmentf-hat allows fO'r, mo'i"eE1ent flow fra-m one pkygrou!ld piece to another ..:~ Equipm:ettt t!tgt eneo:~~es-disabled sPJ.a.errts to- f-~'l-e pa:...-t in pIaygr=nd 'Use ' • , .. ] r JBn·LJ· iUUD Il·Dlrm "Neighborhood Use" ~ Pathways froIIL existing soccer pitch aJ1d bll$eball diamonds ? Neighborhood input:1ttto eonsirw::t:ion and pIattning + Benches- and tables placed strategi=1Iy to encourage yotmg family use ofpl:ayground "~dncatiana!Setting" oz- Clustered tables and benches for group Wl;irk ~~ Pl&nts End &ttruos that ~re n:.ativ~ to the ze~£Gn fS=ience,. &neW studies, .Art} ... A "naturescaped" plan that eneou...-ages bird !ife, butte:dlles and enhances the esthetic look ofthe area -to Possible co.tttposting site to !reo included in the project to ~"rry oat eIIvh-onmentaI studies. Playground Eqnipm.ent- 5S-750ClO Conturingfur d..-ainage- 10 000 Sh..-u:bs, HOwers, t:a:hles, benehes- 15(y:>O Total Cost- 100 000 /0 Administration Report TO: Mayor and Council FROM: Sean Barnes, Director of Recreation and Parks DATE: October 1st, 2003 SUBJECT: Lions Park - Playground Inspection 1.0 Purpose nd On September 22 , 2003 the above noted park was inspected by our Recreation and Parks Foreman. A copy of the inspection report is attached which outlines many of the safety and structural concerns. Staff recommends these structures be removed immediately as they do not meet current safety standards or require repairs on outdated equipment. 2.0 Background This playground was originally developed in the early 80's and has received minimal upgrades. Last summer a new outdoor washroom facility was installed that includes water a sewer service. 3.0 Discussion Several community groups attended the public forum held in July with new ideas for the park including one for a band shelter. More contact with community groups is required along with another open house before a plan is developed for Council's approval. . 4.0 Financial Implications Staff are currently investigating costs for play structure replacement and fencing repair. The Town has applied for a CIP Grant to cover part of this cost and is still waiting on their decision. The $10,000 that was approved in the 2003 budget for play structure replacement for this park has been relocated to the Aquatic Centre (boiler) subject to proposed budget adjustments. 5.0 Staff Recommendation Staff recommends the immediate removal of all play structures, excluding the little play structure in the south west corner of the park and will proceed with plans to contact community groups to develop a plan for Council's approval. If Town. of5yfv'an Lake·· . Playground MaintenanceCheckfist -Name of Park: .Llon/; Date ofInspection: :5eh-t, ,;):J-lJ.3. I oBi-weekly Physical Check (May - October) o Monthly Physical Check (November - April) Inspected by: o Unscheduled Service Request Albert tJh/ tt'o-f'c{ EquipmentlItem to be Inspected and Maintained Condition of EqUipment 1. Swings 'l~ f~:tUlfl 1-t:1 ~ u~ 11Jh-i1.&J/ed ~~!} .tJ-t<:}l~ ~Vj' 1-U--C~p . 3. Teeter Totters P~cJ.Gl'e .;:, &/ e4'1h:I£j ~'€- • Planks for cracks and splinters (m.eJd) _ • Handles ~ • Fulcrums ~ • Concrete footings for exposure, looseness, cracks ~ • Lubrication Other~. • V' I o . III Main s'upports and beams for cracks, splinters, visible damage, protruding nails and rotting • Chains and S-hooks for wear D Deck spacing til Steps and deck boards for wear, splinters, weakness, loose nuts, missing bolts/nuts • Other ,-_ 7. Tire <:'liwbel'S .:5t,u.dvifeS Pho+O b-/l...' <{ b, b, • Main supports for cracks, splinters, looseness • Tires for wear, drainag~ • Tire plates, bolts and nuts for looseness Of Chains a d"hooks for wear and loosene , ..... •~r~.t). 'rnoa;;-:~~.4:{~~t;~~~~7:::J, 8. ~ Metal Clinfuers 1. L.. R if 7.4.1J 1':f:Jt. f .. ,/ < III Bolts and nuts for looseness ... • Sharp edges, missing parts, welds .. I/ • Concrete footings for exposure, loa eness, cracks lZ ~d ~ • Other 0 • .,.- , - cPW.x.) ,l"tH.1/Yleh:'£! i"YlA R < fi:.& 9. Spring Toys j;. • Seats, springs, handles • Stability in the ground N.' 11 • Concrete footings for exposure '.. • Ground clearance .. , • Other~~ _ 10. Protective Surfaces 1& • Type ;;;"cwd I JJ:() • Compaction I .. Erosion • Meets fall height requirements e No-encroachment zone required • Additional protective surfacing required lJ. Borders • Other __~ _ 11. Other Playground Equipment • • • 12. Park FUrn~hingS'Fences~alks . Comments:· -/VU'"C /71 fU rliffx!L/7 General comments regarding vandalism, condition ofplayground, sanitation, potential problems: . .. .' i· ... ;:··, '.•>.•,'::' ~/, •.'>. -".~...:," .,.;;t&ftfllii~~ "~~"-i Administration Report TO: Mayor and Council FROM: Sean Barnes DATE: September 25, 2003 SUBJECT: Sylvan Lake Aquatic Centre - Swim Club Contract 1.0 Purpose The Aquatic and Program Manager has met with the Swim Club to finalize a contract for their use of the Aquatic Centre pool facilities this fall. A second contract will be drafted for the winter and spring months. A copy of the contract has been attached for Council's review and approval. 2.0 Background Poolside Eats and Treat terminated their lease agreement on July 14'", 2003. During the formation of their club, the Sylvan Lake Swim Club requested a reduction in pool rental rates. An information report was presented to the Recreation Board at their June meeting indicating that the Swim Club would recruit and train volunteers to operate the concession. Stipulations within the agreement include: recovery of full operational costs from concession sales; once this was established, the club would be entitled to apply a percentage of the additional profits to their rental rates. At the September 9'", 2003 Recreation Board meeting, the Aquatic and Program Manager recommended that the Board approve the attached Swim Club contract. The Board moved to accept this recommendation and allow the Club to continue under their current agreement until December 31 st, 2003 3.0 Financial Implications The contract contains a few complimentary uses of the facility to allow the Swim Club to get fully operational, but these should not significantly impact the aquatic budget. 4.0 Staff Recommendation The Recreation Board recommends and supports that Council accepts the Swim Club contract as presented. Helen Dietz, Chief Ad' rative Officer /1 Information Report TO: Sean Bames, Director ofRecreation and Parks FROM: Cathy Forner, Aquaiic and Program Manager DATE: September 5,2003 PROJECT: Swim Club Contract forihe Fall th PROJECT DEADLINE: September 9 , 2003 1.0 Project Infonnation The Aquatic and Program Manager has mel with the Swim Club to finalize a contract for using the Aquatic Centre this fall. A second contract will be drafted for the winter and spring months. A copy of the contract has been attached for the Recreation Boards review and approval. The Swim Club has their first Annual General Meeting September 15th and would like to be able to present the approved contract at the AGM. 2.0 Financial Implications The contract contains a few complimentary uses of the facility to allow the Swim Club to get fully operational, but these should not significantly impact the budget. 3.0 A1tematives The Recreation Board could make any changes they feel are necessary to the contract. 4.0 Summary The Aquatic and Program Manager recommends that the Recreation Board approve the attached swim dub contract. Aquatic and Program Manager Sean Bames - Director ofRecreation and Parks /'L TOWN OF SYLVAN LAKE A Town For AI1 Seasons • Recreation and Parks Department No. 1045 " Facility Reservation Contract Customer Information Name: Sylvan Lake Swim Club (Dwayne Loyek) Phone Number; H} (403) 746-2036 Address: P.O. Box 9125 W} CitylTown: Sylvan Lake, Alberta Fax} Postal Code: T4S 1S8 Facility Information Name of Facility: Sylvan Lake Aquatic Centre Area of Facility Booked: Lap Pool, Hot Tub Facility Address: 4804-48th Street Sylvan Lake, Alberta Date(s} Booked: Mon. to Fri. (Sept. 22/03-Dec. 19/03) Time: 6:00 pm to 7:00 pm Total Hours: 63 Hrs. Room(s}: Lap Pool and the Hot Tub for 15 minutes at the end of each session Additional Comments: Lap Pool: >- The Sylvan Lake Aquatic Centre by this agreement gives the Sylvan Lake Swim Club the use of the lap pool for 1 hr. Monday to Friday and the hot tub for 15 minutes (maximum) at the end ofeach session and before 7 pm. >- The pool deck on the west end of the pool (area in front of mural) can be used for 5:45 to 6:00 pm before the lap pool is used. Concession: >- The amount of time the Sylvan Lake Swim Club volunteers to operate the concession will determine the discount. The Swim Club will receive a discount on the rental fees only if the concession makes a profrt. For example, if the Swim Club volunteers for 10% of the time the concession is open and the concession makes a profrt, then the Swim Club will receive a 10% discount off the pool rental. Volunteer time will be calculated at the end of the contract and applied to the last payment of this contract. MeetingfParty room use: >- The meeting room has been booked for September 15, 2003 for the Sylvan Lake Swim Club's Annual General Meeting at no charge. >- The party room may be booked, with two (2) weeks notice, four (4) times, Monday to Thursday for no longer than one and a half hours at no charge. Pool Equipment: >- The Sylvan Lake Swim Club and the Sylvan Lake Aquatic Centre will share equipment. Once the Sylvan Lake Swim Club has received their grant funds for equipment the Sylvan Lake Aquatic Centre shall have 20% of flippers, hand 4926-50 Avenue Please send cheques payable to: Date of Booking: 91812003 Sylvan Lake, Alberta, T4S 1A1 TOWN OF SrY'J LAKE Inn";r;,,. PI",~.", r.~II· 140:'1\ RR7-?1'l'l I £,-... TOWN OF SYLVAN LAKE A Town For AllSeasons Recreation and Parks Department No. 1045 paddles and noodles (if used on a long-term basis) replaced. This replacement will settle the wear and tear of all the equipment used by the swim club. Starting Blocks: ~ The Sylvan Lake Swim Club will purchase any starting blocks they will require. Masters Program: ~ The Sylvan Lake Swim Club has expressed interest in starting a Masters Swim Club, which would occur during the regular swim club rental time. The Masters Swim Club would be charged the lap pool regular rate/non-local adult for each Jane they are using. Renegotiation: ~ This is a trial contract to be renegotiated in December of 2003. This contract is to be paid on a monthly basis. First payment to be maid on Oct. 22/03 with each subsequent payment made on the twenty-second (22) of each month (Oct. 22/03, Nov. 22103, Dec.19/03). G.L. #:__1,---7,-,2~-...c12",5<>6",0_ Security Deposit: Due: Fee Of: $756.00 Due: Oct. 22/03 $792.00 Due: Nov. 22/03 $720.00 Due: Dec. 22103 Receipt#: GST: $158.76 ------Customer#: Total: $2,426.76 Due: Dec. 22/03 GST#:------108130352 Disclaimers Your signature confirms agreement with the content of this Reservation Contract. The lessee also agrees to comply with the Regulations listed on this Contract. Failure to comply with this Contract or Reguiations will result in cancellation of this Contract. If while under this contract the below signed Lessee fails to show up for their rental without 24 hours notice. After waiting 15 minutes, the time allotted for that rental may be released to the public with a loss of all fees paid. In affixing my signature to this Contract, I do hereby agree to the terms of this above Contract and accept personal responsibility for all monies that become due and payable for rental(s) made on behalf of the aforementioned. Lessee (signed)J- (print) ______Date _ Lessor (signedl (print) Date _ Please review, sign and keep one copy for your files and return other copy with payment. Thank you...... Prices may be SUbject to change on the first day of September of each year. 4926-50 Avenue Please send cheitrI'lCJ...~le to: Date of Booking: 9/8/2003 Sylvan Lake, Aiberta, T4S 1A1 TOWNOFS, ~E hrllJirlP5:: PjA;'~F! r~I!' {4n~) RR7_?1~q Town of Sylvan Lake Administration Report TO: Mayor and Council FROM: Helen DATE: October 2, 2003 SUBJECT: Budget Retreat 1.0 Purpose th th lh th Determine a facility and date (Weekend of November 7th /S or November 14 /15 ) for the Budget Retreat in Red Deer. 2.0 Background The attendees will consist of Council and the Management Team (total 19 people). Representatives from Tagish Engineering, RCMP and PCPS will be invited to attend Saturday morning (total 22 people). 3.0 Discussion November 7th/Sth Location Red Deer Lodge Friday, November 7th Workshop Roles & Responsibilities 3:00 to 6:00 p.m. Facilitator - Activation Analysis or George Cuff Dinner 6:00 p.m. to 7:00 p.m. Red Deer Lodge Dining Room 7:00 p.m. to 9:00 p.m. Workshop Conclusion 9:00 p.m. to 11 :00 p.m. Wine & Cheese Saturday, November Sth Budget Retreat 9:00 a.m. to 5:00 p.m. Contracted Services and RCMP attending 9:00 to 12:00 November 14th/15th Location Capri Hotel - Red Deer Friday, November 14th Workshop Roles & Responsibilities 3:00 p.m. to 6:00 p.m. Facilitator - George Cuff Dinner 6:00 p.rn to 7:00 p.m. Dining Room 7:00 p.m. to 9:00 p.m. Workshop Conclusion 9:00 p.m. to 11:00 p.m. Wine & Cheese Saturday, November 15th Budget Retreat 9:00 a.m. to 5:00 p.m. Contracted Services and RCMP attending 9:00 to 12:00 /3 1 FCM - FUTURE CONFERENCE LOCATIONS Page 1 of I Future Conference locations FCM's conferences will be held in the following locations: i=CM Annual Conferences May 28 - May 31, 2004 Edmonton, AB June 3 - June 6, 2005 St. John's, NF June 2 - June 5, 2006 Montreal, QC June 1 ~ June 4, 2007 Calgary, AB May 30 - June 2, 2008 Quebec, QC June 5 - June 8, 2009 Whistler, Be For further information, please contact Curtis O'Nyo:-; FCM Sustainable Communi,:!,:::s Natioiia! Canfe,-en·:'e Feb 4 - Feb 7 2004 Ottawa, ON More information For further information, please contact D'.gvin Ca~!sley I~ http://www.fem.ca/conf/future-e.html 101912003 Town of Sylvan Lake Administration Report TO: Mayor and Council FROM: Bevin Keith, Assistant CAO DATE: October 7,2003 SUBJECT: Community Center Addition 1.0 Purpose The purpose of this document is to review the material submitted by contractors in response to the Tender Call for the above noted. 2.0 Background In the 2003 Budget, Council approved an amount ofmoney for an addition to the Community Center. The budget approval was $ 425,000. based on 5,000 sq. ft @ $ 85.1sq. ft. I was further advised that this did not cover the consulting fees, which were to be over and above this amount. The consulting fees as you will recall, were approved by Council on May 26'\ at an amount of $31,500.00 plus GST. In addition to this, Council discussion and the resulting resolution instructed staff to conduct a cost comparison between a one story addition and a second story unfinished area. This was going to result in increased professional fees however; it was unknown at that time how much this would increase. The increase has been established through the process and amounts to an additional 10% ofthe approved amount. It is my understanding that this project was to be financed in the end by the sale ofthe land that the current Kindercare operation sits on. A part ofthe funding was also to come from a CFEP application that had been submitted for a Youth Centre, and the request was that this funding request be turned over instead to the Community Centre addition project. Community Center Tender Summary 3.0 Discussion th This project has been tendered with the closing of the tenders on October 6 . We had an excellent response to the Tender call and the results ofthe call are as follows; • Wolski Construction $ 644,358. • Keller Construction $ 692,166. • Balon Construction $ 739,000. • Griffin Construction S 774,774. • Chandos Construction $ 777,000. • Phoenix Construction $ 785,000. • Maple Reinders $ 812,000. The way the project was tendered allows us some flexibility in negotiating a reduced project, if necessary. I am attaching a copy of the main floor plan, which shows the areas that would be most affected, as well I will put some comments together to indicate what the intent of the proj ect was. First of all, there were some concerns raised by tenants of the upstairs space ,,~thin the current building after we moved the Director of Community Services into an office space there. Some of the concerns were in relation to space, confidentiality of users etc. Also when we had our frrst meeting with the consultants, several of the new users indicated that they felt it would be best to have a person who was situated by the main entrance (east entrance) to be available for the public. As a result of trying to accommodate these concerns the proposal was to construct two offices at the east entrance and change the stairway to the upstairs at this location as well for the tenants located upstairs. This addition can be eliminated and will result in savings of between $ 27,000. and $ 40,000. The second item that can be isolated is the addition ofthe second storey which contains a large open space of approximately 3400 sq. ft as well as a balcony area of approximately 650 sq. ft. This area can be used for a youth centre, which was what precipitated the matter oflooking at a second storey addition at this time. If additional space is ever required for any purpose, the time to create this space is in the first construction period. The balcony at this time has a few functions, not only appearance but also a provision for shading of windows on the main floor, as this along with a canopy provision is used for energy conservation. Shade mainly in the summer will help 'With cooling costs. While we do not have a firm figure on the savings of removing the second storey as this would have to be negotiated with the contractor, the architect is estimating that this function would amount to approximately $ 150,000. With these two deletions then, the project would be down to approximately $ 445,000. plus the cost ofthe architects and engineers. 2 Community Cente~ Tender Summary /!J 4.0 Financial Implications The costs ifwe were to proceed with the tender for all of the work, would be in the range of $ 40,000. for consultants and $ 644,358. for the contract or approximately $ 685,000. in total. The tender costs include a contingency or miscellaneous work provision. In reviewing the information, this is still an excellent price as by eliminating the high and the low tender, the results of the remainder is a cost of approximately $ 750,000. plus the consulting fees. Since the original budget of$ 425,000. was approved, the CFEP grant of$ 100,000. has been added in to the equation. I do not have a feel for the market value of the property that is currently occupied by Kindercare, but we have had two developers expressing interest in the site. The location for a high density condo type of development could be very attractive. Between the amount to be obtained from the land along with the grant program, the net cost may be negligible, or there could be a small residual required from other town sources. A concern was raised about matching the colors of the roof of the existing facility to the addition, and a provision within the tenders allows for this addition which is S 12,480. This is an additional cost which can be included - or become a maintenance budget issue in future years budgets. 5.0 Alternatives The alternatives at this time are to accept the low tender as is; or eliminate the offices from the east side ofthe project or eliminate the second storey on the main addition stop the project, as it exceeds the available budget. 6.0 Summary In summary, we have gone out to the market and are now evaluating the project in relation to the needs of the community. The project as tendered with the elimination of the office space and revamped entrance on the east side of the building is a good alternative. The space on the second storey, although unfinished at this time, is a cheap alternative for an addition of 3400 square feet. Ifthe addition was to happen at some time in the future, it would not be at this cost, but in fact would likely be substantially more. The additional space again is a measure of the needs ofthe community now and in the future. It is likely that the community will continue to expand and need for community space will also just continue as well. The real question at this time is "will this project offset by the CFEP grant be financed from the sale ofthe land that current houses Kindercarery" The two storey project with the elimination ofthe east side offices, is likely a real bargain when the prices ofall ofthe tenders are considered. The contractor is keen, and it is estimated that the project will be completed within a 5 to 6 month period. There are some other minor reductions that we would be able to negotiate, if the second storey is constructed, as the youth group would be located at that location, which would reduce some ~""":~::::::~""omill ~mmn 1~'6"Y' 7.0 Staff Recommendation It is recommended that Council approve the awarding ofthe tender to Wolski Construction at the tender price of$ 644,358. less a negotiated reduction oU 40,000. for the east side offices, with these offices being removed from the project. Manager 4 Community Center Tender Summary '''' I Ie \ ~F-- --, \0 \ " !II- 1ill ;"..-...., TOWN OF SYLVA~ ;..AKE A Town ForAIl Seasons 1020 -20/Cfb 4926 - 50 Avenue Sylvan Lake, Alberta T4S 1A1 Phone: 403.887.2141 Fax: 403887.3660 rJJmrrJ(llld Email: [email protected] 25 April 2003 Honorable Luke Ouellette Community Facility Enhancement Program 50 Corriveau Avenue Sl. Albert, Alberta T8N 3T5 Dear Mr. Ouellette: Re: CFEP Application Attached please find an application for CFEP funding on behalf of the Town of Sylvan Lake The appITcation is for financial assistance to construct approximately 5,000 on to the Town's sq. ft. existing community center facility. The Community Center is utilized for a various number and public of events for non-profit groupS. The long term goal for this facility would be to provide "one stop shopping" to individ,uals searching for community programs and support services for seniors, youth, children, families etc. Lease space will available to non profit groupS be made at a lower lease rate to assist maintaining in keeping and these services within the community. If you require further information please call the undersigned. YSJurs truly, '"/~Cj!?/(r) '. --r-. Helen Dietz - 25 Chief Administrative Officer Youth Adyloo.,. Board C/o Community Youth 5enlces Malling address: 492650 Avenue Sylvan Lake T4SjAl Office locatjon: 4520 50 street Sylvan Lake ~hone: 403-887-H93 Fax: 403·887-3660 Email: ckadmin®telusolanetnet Mar 13,2003 -l> Helen Dietz ChiefAdministrative Officer Town of Sylvan Lake Dear Ms. Dietz At our last Advisory Board meeting on March 12, 2003 a long discussion took place regarding the CFEP application for $100,000 ;hat the Town has received that was designated for the building ofa Community Youth Centre. After much discussion with this Advisory Board, the Sylvan Community Youth Services Association and several youth involved vdth programs through Community Youth Services, we came up with a mutual recommendation for you to consider. The Town has recently made the decision to upgradelrenovate the current Community Centre building. We realize that this dis cllssion is still in the very early stages but we are ver.y pleased that all renovations v.ri11 take into account the needs ofyouth, chil dren and fumilies within Sylvan Lake. The attached lelter from the l,ssociation to the Youth Advisory Board states very clearly an opinion that this Board also fully supports for these funds that have been received by the T0"'11. . I This Advisory Board fully supports the fLlllds being used for enhancement ofthe Community Centre project but would strongly i request that a youth member from the Advisory Board as well as a designate from the Association be involved in this renovation process. ',I I ( Regards, Christopher McKerracher on behalf of The Youth':A..d\'isory Board. 'j':.?' . . v//'7 ~ , ... ;/v ,,~...___.---2---.-. ------, . ~.. .~ ~ ~ -----... Cc: Ted Parks, Councilor: To= of Sylvan Lake /5 Ocotber 3, 2003 To: Sylvan Lake Town Council From: Organizers ofthe Gale Hilman Benefit Auction This letter is inregards to the rental ofthe Community Center on November 8, 2003. The center is being rented for a benefit auction being organized by a group ofpeople from various community groups and churches for Mr. Gale Hilman. Mr. Gale Hilman has been a member ofthe Sylvan Lake area his entire life and has recently been diagnosed with ALS (Lou Gehrig's disease). Gale has been self-employed as a carpenter for the majority ofhis life in the area. He has beenunable to work now for a couple ofmonths which has created a financial need for Gale and his family which will continue well into the foreseeable future. Over the years Gale and his fumily have helped and touched many people in the area and as organizers ofthe Gale Hilman Benefit Auction we want to provide an opportunity for the community to gather together to show our support fur them at this time. Gale has been unable to apply fur Employment Insurance because he was self-employed and there will be a time before other modest government programs can be ofassistance. It is our goal as a group to be able to raise funds to help with the Hilman's current and future needs. As organizers ofthe benefit auction, and with direction from the Town's Recreation Department, we are requesting the hall rental fees be reduced or waved for this Benefit Auction. In so doing it will allow us to increase the benefit amount that can be contributed to the trust fund set up at Community Savings. In addition to this request local businesses and individuals are being asked to donate goods and/or services to the Benefit, and for everyone to show their support with attendance at the Community Centre November 8. Sylvan Lake is a wonderful place to live because ofits community atmosphere. The organizing group has been greatly impressed with the initial outpouring ofsupport for this event and we look forward to seeing it develop over the next month.. We hope that Council can help us in our endeavor to support the Hilmans and graciously thank you for your consideration. Ifmore information is needed you can contact Neil McLeod @ 887-8547. On behalfofthe Gale Hilman Benefit Auction Group ~~/&rt/ Neil McLeod Memo To: Helen Dietz, CAO From: Bevin CC: Mayor and Council Date: October 2, 2003 Re: Council Remuneration Study This is further to the discussion at the recent In-Camera discussion on the above noted. r have gone through documents in the office, with the assistance of Sharilyn, and have pulled together; the documents I feel address the questions raised. In addition, I have had assistance from Jolene in a survey of several municipalities in relation to their Remuneration policies. To summarize the documents attached, they are as follows; o Report to Council June 10, 1996 indicating Bylaws and policies in effect as at that date, o Bylaw 1247/2000 which covers the 1/3 remuneration deemed to be an allowance for expenses - a requirement of the Income Tax Act, o Organizational Meeting minutes from 1999 back to 1994 - as this was the method of establishing 1he rates over each of the years - you will note that some years had an actual Council resolution while some years were simply referrals to committees of Council. o And fInally - a survey document which includes nine other communities of similar size and the remuneration of these municipalities - in summary form This document r feel answers 1he question Councillor Elgersma was raIsmg 1.e. what actual documents do we have in force covering this issue. If further discussion indicates that we should be looking at addressing this matter further in a new policy format, I feel that we have the background data that will enable us to develop policy in a timely manner. ~ Bevin /7 " ( ( Town of Sylvan Lake Report to Council June 10, 1996 The following report lists all remuneration to the Mayor and Councilors and all expenses that are to be reimbursed. This is simply a compilation ofall By-Laws or policies that are currently in place. By-Law 744/78: PART XI REML'1'<'ERATION OF MEMBERS OF COUNCIL Al'ID COMMTTTEES Each member ofCouncil, for attending regular or special meetings ofthe Council, and for each committee meeting wmch is at least one hour duration, shall receive an amount, as determined by resolution ofCouncil. PER DlEM AND OUT OF POCKET EXPE'JSES OF THE COUNCIL a) Any member ofCouncil authorized to attend any meeting outside the boundaries of the Town shall be paid traveling expenses. Expenses at a rate ofactual train, plane, taxi or bus fare, and expenses to cover such items as hotels, meals, or other out of pocket expenses. Any actual registration fee to attend any conference or convention will be paid in addition to the above expenses. b) Any member ofthe Council required to attend any functions witmn the To>\'ll shall be paid actual out ofpocket expenses for attending such functions. c) Any member ofCouncil authorized to attend any meetings outside the province of Alberta will be paid traveling expenses at an actual train, plane, taxi, or bus fares and expenses to coverhotel, meals or other out ofpocket expense. Actual registration fee to attend conferences or conventions will be paid in addition to the above expenses. PART XII GENERAL l. Authority forpayrnent shall be for the Mayor and Councilors salaries for attendance at the various committee or meetings of Council on a quarterly basis, commencing with the first meeting held after the general election or from the date that a general election would be held ifone were required. /1 ( ( Resolution: MOVED by CII. Bradley that Council accept the recommendation ofthe previous Council and increase their remuneration of 10% effective November 1, 1989, the new rates will be as follows: Mayor's honorarium $4,400.00 Councilors honorarium $3,960.00 Standing committee meetings over two hours be compensated at $1650/hr Duly constituted special meetings ofCouncil be compensated at $16.50/hI. regardless oflength Conventions compensated at $16.50/hr maximum of8 hrs./day. Out ofpocket expenses be reimbursed upon presentation ofreceipts. Mileage increased to $0.29 km. Only members of statutory committees as outlined in By-Law 744/87 shall be compensated for those meetings. Council members on sub-committees and ad-hoc committees will not be compensated separately for attending those meetings, as those meetings are intended to be compensated by the annual honorarium. In addition, social functions, luncheons and official appearances must be ratified by Council prior to attendance before being compensated separately. In the event a committee falls in a gray area, the matter shall be considered by Town Council, whose decision shall be final and binding. CARRIED Resolution: MOVED by C1I. Nicholson that Council's base rate be increased by 5.5% and the meeting rate increased to $20. OO/hr effective January 1, 1991. CARRIED Resolution: MOVED by CII. Eliuk that the Mayor and members ofCouncil also receive a 4.5% increase effective January 1, ] 992. CARRIED Resolution: TOWN OF SYLVAN LAKE POLICY NUMBER 1801 TRAVEL A]\1) ENTERTAINMENT EXPENSE POLICY 17 2 ( ( Policv Statement The Town ofSylvan Lake will pay reasonable personal and travel expenses necessarily incurred to Members ofCouncil, Board, Commission or Committee members, and to staff for travel and/or entertainment e),,'Penses while on Town business. 1. Definitions 1.1. Out oftown travel means travel outside ofthe immediate Sylvan Lake area. 2. Responsibilities 2.1. Mayor; 2.1.1. Review and approve any expense claim resulting from travel and entertainment ofTown business, as submitted by a Councilor or a Chairman ofa Board, Commission or Committee. 2.1.2. Review and approve any expense claim resulting from travel and entertainment on Town business, as submitted by the Town Manager. 2.2. Deputy Mayor; 2.2.1. Review and approve any expense claim resulting from travel and entertainment on To"l'.'ll business, as submitted by the Mayor. 23. Chairman ofa Board, Commission or Committee; 23. L Review and approve any expense claim resulting from travel and entertainment on To"l'.'ll business, as submitted by Board, Commission, or Committee members. 2.4. Town Manager; 2.4.1. Review and approve any expense claim resulting from travel and entertainment on Town Business, as submitted by any Department Head. Department Head; 2.5. L Review and approve any e),,'Pense claim resulting from travel and entertainment on Town business, as submitted by any staffmember under their supervision. /7 ( ( 2.6. Assistant Manager; 2.6.1. Audit and check all expense claims to ascertain that they have been submitted and approved in accordance with this policy. 2.7. Traveling Person; 2,7.1. Complete and submit appropriate forms, receipts and other documents as required by this policy within ten (10) days ofreturn, except that claims of less than $10.00 shall be held until claims accumulate to $10.00 or more, or a 60 day period has passed. 3. Forms 3.1. The Assistant Manager shall provide forms and procedures suitable for the processing ofexpense claims under this policy, 4. Authority to Travel 4.1. All travel shall be authorized as follows; 4.1.1. Members ofCouncil shall be authorized by the Council. 4.1.2. Members ofBoards, Commissions and Committees shall be authorized by the Boards, Commissions and Committees wbere funds exist for the purpose proposed. 4. J.3. The Town Manager shall be authorized by the Mayor. 4,1.4. Department Heads shall be authorized by the Town Manager. 4, 1.5. Staffand interviewees shall be authorized by the Department Head to which they report, 42, \Vhere funds have not been provided in the current budget for the travel expense proposed, the prior approval ofCouncil shall be obtained. 4.3. Authority to travel is not required for travel v,'ithin the region that does not require overnight accommodation, prO\'ided funds are available in the current budget. 5. Transportation Standards 5.1. All travel shall be by the most direct route and the most economical means oftransportation, with the normal mode oftravel being by automobile or /7 4 ( ( air. Where a person chooses to travel by other than the most economical means, that person shall only be reimbursed for an amount equaling the cost ofthe most economical means oftransportation 5.2. While traveling on Town business, permission may be granted to combine personal business with official duties. Claims for expenses will be paid on the basis ofthe expenses that would have been incurred had the trip been made under business circumstances only. 5.3. Air travel shall be by the lowest available fare, except where acceptable connecting flights cannot be arranged or when accompanying someone traveling at a higher fare. 5.4. Travel by automobile may be authorized to replace air travel, but expenses paid for such travel shall not exceed the equivalent cost ofair fare. 5.5. Where possible, persons traveling to and from a destination at the same times shall utilize the same vehicle. Only the operator ofthe vehicle shall be entitled to receive travel expenses for that vehicle. 5.6. Travel in urban centers outside of Sylvan Lake shall normally be by taxi. Where car rental is considered to be the most economical in salary cost, time and/or actual cost is shall be utilized. 5.7. Travel to and form destination airports sball be by airport bus where available and where time or cost requirements do not require other methods oftravel. 6. Accommodation Standards 6.1. Reimbursement will be given for actual and reasonable commercial accommodation. 6.2. Rate reductions, special offers and government rates shall be utilized wherever possible. 6.3. Permission may be granted to utilize private arrangements for overnight accommodations. 7. Per Diem. Meals and Gratuities 7.1. Meals may only be claimed when travel occurs during the following times: 7.11 Breakfast; when traveling prior to 7:00 a.m. 11 5 ( r 7.1.2. Lunch; when traveling at 1:00 p.m. 7.1.3. Dinner; when traveling at 6:00 p.rn. 7.2. Meals including gratuities, may be claimed, subject to receipts being pro\~ded. 8. Other Expenses 8.1. Telephone Calls; actual expenses may be claimed for costs incurred for telephone calls relating to Town business. 8.2. Parking Charges; actual expenses may be claimed based on submitted receipts; except that no receipt is required for parking meter charges. 8.3. Car Rentals; actual expense may be claimed based on submitted receipts. 8.4. .Miscellaneous Business Expenses; actual expenses may be claimed based on submitted receipts for expenses such as entertainment, secretarial sef\~ces, photocopying, etc. 8.5. Persons traveling may utilize travel bonus schemes and benefits ofsuch schemes provided that no additional expenses are incurred by the Town. 9. Receipts 9.1. Where receipts are required by this policy, the original receipt received shall be submitted with the traveling persons expense claim. 9.2. Where a receipt cannot be obtained or has been lost, the expense claim shall only be approved after the approving authority has satisfied himselfthat the claim made is accurate. 9.3. Where known, amounts paid as Goods and Sef\~ces Tax shall be reported separately. vVhere not known, amounts shall include the description "GST included." lV. Payment 10.1. Payment ofany expense claim found by the Assistant Manager, to be correctly submitted, shall be made within ten (l 0) working days. CARRIED /7 6 BY-LAW NO. 124712000 OF THE TOWN OF SYLVAN LAKE Being a by-law of the Town of Sylvan Lake to establish an allowance for expenses incidental to the discharge cian elected officer's duties. WHEREAS, the Council of the Town of Sylvan Lake deems it expedient to provide an allowance to reimburse Councillors for expenses incurred during the course oftheir duties, AND WHEREAS, section 275.1(2) of the Municipal Government Act, being Chapter M-26.1, Statues ofAlberta, 1994, and amendments thereto provides that one third of the remuneration paid by a ffillllicipality to a Councillor is deemed to be an allowance for expenses that are incidental to the discharge of the Councillor's duties, NOW THEREFORE, THE MUNICIPAL COUNC~ OF THE TOWN OF SYLVAl\ LAKE DULY ASSESSMBLED E]\"ACTS AS FOLLOWS: A tax exempt allowance to cover expenses incidental to the discharge of the Councillor's duties will be determined as provided for in section 275.1(2) ofthe :Municipal Government Act and the administrative policies of CeRA set out in IT-292. Schedule A, attached hereto and fanning part ofthis By-Law, lists the incidental expenses that are to be reimbursed by way ofthe tax exempt allowance provided for in section 1 oftms By-Lav.;. Councillors will not, under any circumstances, be directly or indirectly reimbursed in any manner other than set out in this By-Law, for any of the incidental expenses listed in Schedule A. This By-Law comes into force and shall take effect on the date of 3,d and final readiug. READ a first time this II rn day ofDecember, 2000. READ a second time this 11" day ofDecember, 2000. READ a third and fmal time this II'h day ofDecember, 2000. READ and signed by the Mayor and Town Manager this __day of December, 2000 Doug Bell, J\1ayor Lyle Wack, Town Manager /1 BYLAW #124712000 Schedule A Incidental Expenses As provided for in section 1 of By-Law No. 1247/2000, the tax exempt allowance covers the following incidental expenses incurred by a Councillor: Office space, telephone answering machine or services and supplies, additional telephone lines, cabinets, desks, chairs, computers, computer supplies, pagers, copying, cellular phones, long distance calls, donations, attending functions/fund raising activities, open house expenses, brochure printing, election campaigning, and other similar expenses. Travel expenses such as fuel, insmance, vehicle repairs and maintenance, and other costs to attend meetings (other than those meetings outside of the Municipality) as elected representatives of the Municipality, to meet with individual residents and with representatives of cormmmity organizations, to attend "TOVi'TI Hall Meetings" and other community e\rents on behalf of the Municipality, or to attend to municipal business matters in their capacities as elected officers ofthe Municipality. /7 I I 3 PRGANIZATIONAL MEETING MONDAY, OCTOBER25, 1999 ~OWNOF SYLVAN LAKE 8;55 P.M. ,COUNCIL CHAMBERS I iLAKE MANAGEMENT COMMITTEE IClI. T. Iverson 'ClI. L. Sundgaard (alternate) i !MOVED by elI. J. Wilson-Down that Clr. T. Iverson -be appointed as Council !representative on the Lake :Managem:=.nt Committee and ClI. L Sundgaard be appointed ias alternate. CARRIED ! [LIBRARY BOARD ,ClI. L. Sundgaard AanmHolley BryanLambertson Penny Gwillim I [MOVED by elr. T. Parks that Clr. L Sundgaard be appointed as Cmm.cil representative 'andthat Aaren Holle)', Bryan Lambertson and Penny Gvi'illim be appomted as citizens iat-large. I CARRIED i 'PUBLIC WORKS COMMITTEE i Clr. T. Parks Chuck Vo/hite iClr. T. Iverson (altemaie) AlFisher Candy Orr Bob Samson i MOVED by CIt. G. Knutson that Clr. T. Parks be appointed as Councils representative i on the Public Works Connnittee and Clr. T. Iverson be appointed as alternate. Chucl: r White, AI Fisher Candy Orr and Bob Samson be appointed as citizens at large. I c.~ [FAMILY AND COMMUNITY SUPPORT SERVICES iClr. T. Iverson Richard Morrow iClr. G. Knutson (alternate) Tim Timinski i Jcan Steinbach Rhonda Schwab MaryLynn MacKenzie MOVED by Clr. T. Iverson that Clr. T. Iverson be appointed as C01111cils r~resentative on the Family & Community Support Services and that Clr. G. Knutson be appointed as alternate. Richard Morrow, Tim Timinski, Joan Steinbach, Rhonda Schwab and Mary Lynn MacKenzie be appointed as citizens-at-Iarge. CARRIED Auditor Appointment AssessOT Appointment MOVED by Clr. T. Parks that Cuthbertson Sandall be appointed as the TaWIl's auditors and that Wildrose Assessment be appointed as the Tmvn's assessors. CARRJED Depu'tJ'Mayors JanuaryJFebruary Linda Sundgaard Mm-ch!April Janet Wilson~Down May/Jun, Gerry Knutson July/August September/October Ted Iv:;:rson Novemb~lDecember Ted Parks i Council Fees Mayor $S62.15/month Councillors $60SI10/month S150.00idayfor Conferences/Conventions /7 Page 4 ORGANIZATIONAL MEETING MONDAY, OCTOBER 26, 1998 TOWN OF SYLVA.."fLAKE 7:00P.M. COUNCIL CHAMBERS Councillor Fees MOVED by Clr. Knutson that this !!1..atter be referred to t.he Ge..tleral Government Services Committee. CARRlED Adjourn MOVED by Clr. MacKinnon that the Organizational Meeting be adjonrned. TIME: 7:40 P.M. CARRIED ! J~, Mayor /7 I I !Page, 4 ORGANIZATIONAL MEETING MONDAY, OCTOBER 27,1997 TOWN OF SYLVAN LAKE 7:20P.M. COUNCIL CHAMBERS Council Fees A change in the Mayor and Council fees to; Mayor" $750.00/month flat fee. Councillors - $500.00/month flat fee. Conferences/Seminars - $l50.00/day. MOVED by Clr. Bridge that the fees for Mayor and Councillors be $750.00/month for the Mayor and $500.00/month, and $150.00/day for conferences and seminars effective January 1, 1998. CARRlED Adjourn MOVED by Clr. Bowman that the Organizational Meeting be adjourned. TIME: 7:26 p.rn CARRIED ~]Jci Mayor /1 ORGANIZATIONAL MEETING MONDAY, OCTOBER 28, 1996 TOWN OF SYLVAN LAKE 6:30 PM. COUNCIL CHA11BERS COUNCILLORS FEES MOVED by Clr. MacKinnon that this matter be tabled to budget deliberations. CARRIED .Adjourn MOVED by Clr. Bowman that the Organizational Meeting be adjourned. CARRIED Mayor .¥ /7 Page 2 ORGANIZATIONAL MEETING MONDAY, OCTOBER23, 1995 TOWN OF SYLVAN LAKE 6:30P.M CODNeR CHAMBERS FAMILY & COMMUNITY SUPPORT SERVICES :Mayor t Iverson Bev. Bowles [2 years] Clr. G. Knutson (Alternate) Melinda Wiebe [2 years] Kim Nagy [J year] Theresa Stcc [1 year] Richard Leever- [1 year] HEART OF TOWN & CHAMBER OF COMMERCE Clr. G. Knutson LAKE COMMITTEE Mayor T. Iverson Clr. G. Knutson PUBLIC WORKS COMMITTEE Clr. S. Bowey Chuck white elr. T. Parks (Alternate) AlFisher Candy Orr Greg Shannon GENERAL GOVERNMENT SERVICES Clr. S. Bridge elr. G. Knutson Clr. S. 1.1acKinnon elr. G. BO,",'IIlan (Alternate) SUBDIVISION COMMITTEE CIT. S. Bridge :Mayor T. Iverson Crr. G. Knutson Clr. S. Bowel' (Alternate) SPECIAL TRANSPORTATION CiT. S. Bowey DEPUTY MAYORS CIt. S. Bridge JanuarylFebruary Clr. G. Knutson -- MarchiApril Clr. S. MacKinnon -l\1ay/Juue Clr. S. Bowey·- July/August Clr. G. Bowman - September/October elr. T. Parks - NovemberlDecember Council Fees Mayor - $404.25/month + $20.00/hour after 2 hOUTS Councillors - $363.82/month -:- $20.00/hour after 2 hours Adjourn Mayor Iverson adjourn:::d th::: Organizational Meeting at 7:05 p.m. ~1 Mayor '-/ /7 ·1 i l! Page 3 ORGANIZATIONAL MEETING MONDAY, OCTOBER 24, 1994 TOWN OF SYLVAN LAKE 7:00P.M COUNCIL CHAMBERS Municipal Planning Committee Ray Watt (1 year) Marilyn MacKenzie (1 year) F.e.S.S. Dave Stinson Jane Burns Theresa Hoover Kim Nagy Advertise for two additional_Citizens at Large MOVED by CIT. Hamilton that Committees be approved as outlined. CARRIED Deputy Mayors MOVED by elr. Hamilton that the Deputy Mayor appointments be as follows: January and February Vern Hamilton March and April GerryKnutson May and June Dave Warkentin July and august Sheryll Bowey September and October Gordon Bowman November and December Ted Parks CARRIED Councillor Fees ~lr. MOVED by BO'Wlllan that the Councillor Fees remain unchanged. CARRIED Appointment of Auditor It is recommended that the Auditor Appointment be put to Tender. MOVED by Clr. Knutson that the Auditor Appointment be put Dut to Tender. CARRIED Appointment of Assessor MOVED Clr. Bowey (hat the Assessment Services to awarded to Wildrose Assessment Services. CARRIED Adjourn MOVED by CIL Bowey that the Organizational Mxting be acljourncd. TIME: 8:10 P.M. May~ V , x-sU\ Town ager /7 COUNCIL REMUNERATION SURVEY Sylvan Lake Noles Mayor Councillor Base Rate S1,258.56 Imo S712.63 Imo "'M"'e::;e"'ti"'n.,g-'-R.::a:.:te=---__-'S:..1:..:5:..:0"'0::;0'-'-1"'da""y'- "'S-'-15"'0:..."'0"-0-'-I-Od"'aLy __Meeting rates used for out of Town and conventions Per Diem Expenses .35/km mileage other as per Bylaw 1247/2000 Lacombe Notes Mayor Councillor "'B:,:a"'sOZe:':R"'a:;:te;'::.-::-__---i$i:1;;-'7-;;5-;;0---':i-/m:c0:';:-:,-----__-----,"'$';;7C;5~0;__:,lm"""0;:-:-_-Covers regular Monday Couneil &Committee meetings -'-M"'e::;e:.:ti::.:n.,g-'-R.::a::;te=---__----i'$;;-50;;;."'0"'0--.o1"'st:-;h;:-r-,-,--__----"$"'5"'0.:-;.0",0~1,::s",t",hr'-;--,-_For all individual meetings other than CI & Comm _--"$2"'5"'."'0"0----'--'A"'d,,dt"'n"-.1"'hr"'s'--_",S"'2"'5".0'-'0'----'-A"d"'d"'tn"l.:.h"'rs'-- meetings Per Diem Expenses .35/km mileage - Breakfasts $10.00 - Lunches $10.00 - Dinners $20.00 - Gratuities $8.00 124 hr period Innisfail Notes Mayor Councillor Base Rate $1,250 Imo $300 Imo -'M"'e"'e::.:t::;in01g.-'R.::a::;te=------i$;:;7"'5c;.0"'0;-----oI"'C':'I=::-_ Rates vary for Council and Committee meetings S60.00 I comm Per Diem $150 $150 Expenses as incurred Cochrane Mayor Councillor Base Rate $17,803 lann $10,235 lann Travel Expense $5.900 lann $2,700 lann General expense $3,000 lann $2,417 lann Total S26,703 lann $15,352 lann Hinton Mayor Councillor Base Rate S861.16 Imo $430.58 Imo CI meeting $90.25 $90.25 Other meetings $61.75 $61.75 Per Diem $128.25 I day $128.25 I day Expenses submitted for reimbursement /7 Okotoks Notes Mayor Councillor Base covers regular and Special Council Meetings as Base Rate $29,272.36/ann $17,137.90/ann well as Committee of the Whole & Public Hearings iE:;xt;::'"a"a""d::i"na"r.J.y -..;$;:;9;:;5,O,.0:;;0"--i-lihe;a"'ll:i:d"a'Ly__",,,$:;;95,,,.,,0,,0-i/,.,h,,a,,lf:id,,,a,,,y_covers appointed Boards, Committee & Commissions Meetings $190.00 / full day $190.00 / full day conventions, conferences, seminars & workshops Maximum amount for extraordinary meeting per year $6,000.00 $4,000.00 -"re"i"m"b"uc:rs"e"m"e"n-"t~_-i$0;1,,0;;0,;:.0:;;o"--i-lih",al:::l"d"aLY__..,:;$,,1O:;;0'o'."o:,-o-,;l-;hc:a:;:.lf:id:::a,,-y_ Re-imbursement !s provided for child care or alternate _"$"2",0",0,,.0,,0,-,-1-:.lu,,I-,,1d"a"'yL-_---'$"'2"0"0,,.0"'0'-'1-'I.,,u,,11."d"ay,--- staffing requirements where required by a member's employer Expenses Private accommodations overnight - $ 20.00 per night Mea!s Breakfast $7.00 Luncheon $10.00 Dinner $18.00 Mileage $0.42! km 1st 5000 km per annum $0.36! km over 5000 km per ann Business Insurance - cost to 'maxim urn of $ 100. per annum Brooks Notes Mayor Councillor Base Rate $26,243.00/ann $13,094.00/ann ~p"e"-r"O:.:i"e"m,- -,$:..:1..:5"0,,,.0,,0,-/..:d,,,aCLy ---,$,-1,,5,,0:..:.O",o,-,I-,d"a"y__For out of town meetings, conventions etc. Expenses Actual out of pocket expenses for meals, notel and incidentals tr,at may be incurred. Strathmore Notes Mayor Councillor Base Rate $1,078.50 I ma $673.50 I ma Deputy Mayor $798.50 I mo "P-'e"r"O"'i"e::.m'- -'$"2..:o"0,,.0,,0'- -'$,,2,,0,,0,,.0"'0'- Reimbursed upon submission of receipts and in accordance with policy Drumhellor Notes Mayor Councillor Honoraium $8,825.44/ann $6,303.62 lann for regular & special Council meeting & Town Hall meetings, community events, committee meetings conventions & conferences & meetin~s with ratepayers Genera! Expense $4,412.72 (ann $3,151.81 /ann for intown travel, entertaining, dry cleaning office supplies and incidentals Additional Education, Conventions or meetings outside portfolio, out of Town travel or lodging expenses reimbu,sed by submission of Expense Claim Form with recejpt~ attached. Olds Mayor Councillor Base Rate $1,800.00 1ma $900.00 I ma Meeting Rate $ 40.00 for 1st hour and $ 20.00 per hour fa" each additional hour to a maximum Per Diem 01 $ 150.00 ;>sr day. Expenses Meals Breakfast $7.50 lunch $12.50 dinner $20.00 Mileage .32/ km /7 TOWN OF SYLVAN LAKE POLICY TITLE: Educational Training POLICY#: L-001-004 EFFECTIVE DATE: ADOPTED BY COUNCIL ON: RESOLUTION #: SUPERCEDES: 1501 THE PURPOSE OF THIS POLICY IS TO: Establish a consistent application in providing financial assistance to employees who take the initiative to broaden their skills and knowledge for their present or future positions through courses of study in their spare time. RESPONSIBILITIES: The Town will remind all employees annually of the Program and its provisions, and will be able to provide employees with information on courses available locally. The continuing education of the Town's employees reaps dividends for the organization by providing a better trained work force and a wider range of options for employee utilization Fulltime permanent employees are eligible to participate under this policy. Undertaking such a program will require considerable personal commitment on the part of the employee, and thus must always be completely voluntary. Approved courses must be taken outside of regular working hours unless prior approval has been received from the Chief Administrative Officer. Town of Sylvan Lake Educational Training Policy Policy No. L-001-004 Page 1 of 4 PROCEDURES: 1. Courses of study eligible shall be job related and shall have prior approval of the Chief Administrative Officer as part of an overall education plan for the employee. 2. An application for approval to enroll in a specific course or seminar should be submitted to the supervisor at least twenty-one days prior to the scheduled starting date. 3. Providing the annual budget for employee training is not exceeded applications up to $500 may be approved by the supervisor. Applications in excess of $500 will be considered by the Chief Administrative Officer. 4. Provided that the participation in the course or program has received prior approval, the registration fee and texts will be paid for by the Town of Sylvan Lake. Should an employee not complete the course for reasons other than illness, the employee will be required to reimburse the Town of Sylvan Lake. Suitable arrangements for reimbursement will be made between the employee and the supervisor or Chief Administrative Officer as the case may be. 5. Funds for the courses and materials may be advanced or reimbursed as provided for in the Employment Education Agreement. This agreement shall be prepared by the Department Head on direction from the Chief Administrative Officer, and shall be in the form of Appendix 1 "Employee Education Assistance Agreement' attached. The agreement shall define the parameters, expectations and responsibilities of the employee and employer as well as the degree of financial assistance from the Town. The agreement will not be ratified until it bears the witnessed signatures of the employee and employer, Chief Administrative Officer. Mayor Bryan G. Lambertson Chief Administrative Officer H. Dietz Town of Sylvan Lake Educational Training Policy Policy No. L-001-004 /8 Page 2 of 4 Personnel Policy - Appendix 1 - Educational Assistance THIS AGREEMENT made this day of A.D 20 __ BETWEEN: THE TOWN OF SYLVAN LAKE, A municipal corporation (hereinafter called "The Town") OF THE FIRST PART AND (hereinafter called "The Employee") OF THE SECOND PART EMPLOYMENT EDUCATION AGREEMENT WHEREAS the Town is prepared to provide to the employee funds for educational development; and WHEREAS the Employee wishes to participate in the Town's educational assistance program; NOW THEREFORE the Town and the Employee agree as follows: 1. The Town hereby approves of the following program: Institute: _ Program Title: _ Program Length: _ Cost: _ 2. The Town will reimburse the employee the sum of ($ ) DOLLARS upon successful completion of the program and the employee must provide evidence of official receipts, examination results and, if applicable, a certificate to the satisfaction of the Town in order to obtain payment. Town of Sylvan Lake Educational Training Policy Policy No. L-001-004 Page 3 of 4 3. An arrangement can be made for an Employee who may require an advance to pay the costs of the program. Where monies have been advanced to the Employee to pay for all or part of the costs of taking the program, the Employee agrees to forthwith reimburse the Town by an amount equal to those costs should the Employee not successfully complete the program. 4. Where the amount, as set out in clause 2 or 3 above, includes payments for texts materials and supplies, the Employee agrees that upon completion or withdrawal from the course, those texts, materials and supplies will become the property of the Town. 5. The Employee agrees that should he terminate employment with the Town within months from the date of completion of the program, he will forthwith repay to the Town a sum of money based upon the following formula: Total Amount Paid by the Town x __ y _--=-_ Z (y = number of months remaining to fully satisfy this agreement) (z = number of months as set out herein) Employee Chief Administrative Officer Town of Sylvan Lake Educational Training Policy Policy No. L-001-004 Page 4 of4 :-. , . ~ Administration Report • TO: • Mayor & Council FROM: General Government Services Committee DATE: October 8, 2003 SUBJECT: Employee Group Insurance 1.0 Purpose A review of the Employee Group Insurance plan was untaken to ensure that our employees have adequate group insurance coverage, that the benefit package is competitive to other municipalities and employers in the area, and that the Town and its employees are receiving the best premium rates. 2.0 Background The Town currently has medical and dental coverage through Blue Cross; life and disability coverage through the Alberta Urban Municipalities Association (AUMA) with Sunlife; a self insured vision plan; and an Employee Assistance Program through the AUMA. Quotes for the Town's group insurance plan were obtained from four companies - Blue Cross, AUMA, Gilbert Consulting, and Integrated Benefit Consultants. As an insurance broker, Integrated Benefit Consultants requested quotes from seven insurance carriers and received quotes from four. 3.0 Discussion The current coverage has some undesirable tax consequences. The Town currently pays a portion of the disability coverage and does not treat the premiums as a taxable benefit to employees. As a result, disability claims are taxable when paid. Claims paid on the self-insured vision plan are also fully taxable because the program is administered by the Town rather than a third party. The quotes from the each company were carefully compared and different scenarios for coverage explored. From this analysis, a recommendation went forward to the Management Team and a group of Employee Representatives. Modifications were made based on these discussions and this recommendation went forward to the General Government Services Committee. 4.0 Financial Implications The recommended plan saves the average employee $99.96 per year and the Town an estimated $20,750. The Town's estimated annual cost for employee benefits under the new plan is $133,200. The recommended plan eliminates the negative tax consequences for employees and will reduce Town administration costs by combining coverage under one carrier. 5.0 Alternatives Self-Insured Health and Dental Coverage through a third party (to eliminate the negative tax consequences) option was explored. Gilbert Consulting recommended and quoted on this option and did come in as the lowest quote for Health and Dental premiums because they are able to save on administration costs. Administration costs included in premiums from an insurance company are approximately 20% but include professional claims adjudication and fraud prevention which control claim costs and prevent substantial renewal costs. It was felt that the initial cost savings would be quickly lost by high claim costs. This proposal would also have made it necessary to have life and disability coverage through an insurance company which would increase Town administration costs. l /~ O:\eoampbell\Admin Reports AdminKeportEmployeeBenefits2.doc Health Care Spending Accounts are a fairly new method of providing additional health care coverage while giving employees control on how they want to spend their money. This was proposed as an alternative to the Vision Care plan. Although it would have provided more money to employees as a whole, the employee group was against this proposal as they felt it negatively affected large families. Other options were explored such as reducing basic dental coverage to 80% to control increasing insurance costs. Understandably, the empioyee group was opposed to this proposal but this may need to be explored more seriously if dental premiums continue to rise faster than the rate of inflation. A number of other scenarios were expiored with how the premiums were divided between the Town and employees. The proposal that is outlined in the Summary has very little impact on employee premium costs but takes greater advahtage of Canada Customs & Revenue Agency's (formerly Revenue Canada's) tax laws. 6.0 Summary In the end, the recommended group insurance plan provides savings for both employees and the Town and provides employees with superior coverage. The changes are as follows: • Change in carrier to Integrated Benefit Consultants through Manulife Financial. • Life Insurance - reduced from 3x salary to 2x salary with premiums 100% employee paid rather than 50% employee / 50% Town. • Addition of Accidental Death & Dismemberment coverage at 2x salary with premiums 100% Town paid. • Short-Term Disability premiums remain 100% Town paid but will be added as a taxable benefit to employee T4s to prevent claims from being taxable. • Long-Term Disability premiums changed from 50% employee / 50% Town paid to 100% employee paid to prevent claims from being taxable • Addition of a drug card to Extended Health Care with premiums remaining 100% Town paid. Prescriptions will continue to be covered 80% but will change to generic. • No change to dental. Premiums remain 100% Town paid with basic dental coverage at 100%. • Vision care covered by Manulife rather than being self-insured to eliminate tax consequences. Premiums 100% Town paid. • Deletion of Employee Assistance Program. This is a duplication of services already provided in the Extended Health Care Coverage. 6.0 Committee Recommendation • That Council accept the quote from Integrated Benefit Consultants for group insurance coverage through Manulife Financial with the change to take place December 1, 2003. • That the employee policy be amended to reflect the changes to coverage and the percentage of premiums paid by the Town as summarized above. Elaine Campbell, Director of Finance liJ,if/;i 2 O:\e:.ampbelI\Admin Reports\AdminReport::mployeeBenefi:s2.dDc TOWN OF SYLVAN LAKE EMPLOYEE GROUP INSURANCE Current Plan (current carriers) Monthly Premiums (Family): Salary 1$ 20,000 $ 25,000 $ 30,000 $ 35,000 $ 40,000 $ 45,000 $50,000 I Life Insurance (3x salary, 50% Town pd) 19.20 24.00 28.80 33.60 38.40 43.20 48.00 Short-Term Disability (taxable when claimed- see note at bottom of page) 20.51 25.64 30.77 35.90 41.03 46.15 51.28 Long-Term Disability (50% Town pd, taxable when claimed - see note at bottom of pg) 37.00 46.25 55.50 64.75 74.00 83.25 92.50 Extended Health Care (no drug card, 80% prescriptions) 64.12 64.12 64.12 64.12 64.12 64.12 64.12 Dental Care (100% basic) 94.12 94.12 9412 94.12 94.12 94.12 94.12 Vision Care (taxable when claimed) - $200/2yrs + $50/2yrs eye exam for adults, $200/yr children) 11.50 11.50 11.50 11.50 11.50 1150 11.50 ~ Employee Assistance Program ($2.28 Town paid, $3.00 employee paid) 5.28 5.28 5.28 5.28 5.28 5.28 5.28 25173 270.91 290.09 309.27 328.45 347.62 366.80 Town's portion 220.63 232.79 244.94 257.10 269.25 281.40 293.55 Employee's portion 31.10 38.13 45.15 52.18 59.20 66.23 13.25 251.73 270.91 290.09 309.27 328.45 347.62 366.80 Employee's Total Cost: Monthly premium from above 31.10 38.13 45.15 52.18 59.20 66.23 73.25 Taxable benefit on premiums 5.49 6.11 6.73 9.06 9.82 10.59 11.36 Total 36.59 44.24 51.88 61.23 69.02 76.82 84.61 For average empioyee - $61.44 employee, $225.09 Town Important: Employee cost does not include the tax that would be paid on Short and Long-Term Disability when claimed. 10/9/2003 TOWN OF SYLVAN LAKE EMPLOYEE GROUP INSURANCE Recommended· Manulife Financial· Life to 2x employee paid, add AD&D, LTD to employee paid, Add Drug Card, Vision to Manulife, Delete Employee Assistance Plan Annual Salary I $ 20,000 $ 25,000 $ 30,000 $ 35,000 $ 40,000 $ 45,000 $ 50,000 I Monthly Premiums (Family): Life Insurance (2x salary, employee pd) 7.76 9.70 11.64 13.58 15.52 17.46 19.40 Accidental Death & Dismemberment 1.92 2.40 2.88 3.36 3.84 4.32 4.80 Short-Term Disability 28.05 35.06 42.08 49.09 56.10 63.12 70.13 Long-Term Disability (employee pd) 18.67 23.33 28.00 3267 37.33 42.00 46.67 Extended Health Care (with drug card) 66.69 66.69 66.69 66.69 66.69 66.69 66.69 Vision Care ($200/2yrs + 1 eye exam/2yrs) 15.50 15.50 15.50 15.50 1550 15.50 15.50 Dental Care (100% basic) 107.19 107.19 10719 107.19 107.19 107.19 107.19 245.78 25988 273.98 288.08 302.18 316.28 330.37 Town's portion 219.35 22684 234.34 241.83 249.32 256.82 264.31 Employee's portion 26.43 33.03 39.64 46.25 52.85 59.46 66.07 - - - ~ 245.78 259.88 2.73.98 288.08 302.18 316.28 33037 Employee's Total Cost: Monthly premium from above 26.43 33.03 39.64 46.25 52.85 59.46 66.07 Taxable benefit on premiums 7.29 9.12 10.94 15.71 17.95 20.20 22.44 Total 33.72 42.15 50.58 61.96 7081 79.66 88.51 For average employee· $53.11 employee, $194.75 Town 10/9/200~ Town of Sylvan Lake Administration Report TO: Mayor and Council FROM: Helen DATE: October 9, 2003 SUBJECT: Road Closure Application - Santa Clause Parade 1.0 Purpose To process a Special Events application in accordance with Town Policy #E-004-001 2.0 Background A Road Closure Application (attached) to facilitate the Santa Clause Parade on December 05, 2003 was received and forwarded to Operational Services on October 08, 2003 for their recommendation. 3.0 Discussion N/A 4.0 Financial Implications N/A 5.0 Alternatives N/A 6.0 Summary N/A 7.0 Committee Recommendation I event and Operational Services recommends approval as presented. Manager O:\JACKIE\Town Council\10 14 20:J3\Parade Road Closure.doc 20 I Town of Sylvan lake Policy #E-004-001 Road Closure Application Form I I I IName of Group S. L. Gf\M6Gl<. of G-.t~e:R.CS I ~lCxnQV1Pk:h~ I APPLICANT Address 50 Al)E (I!>L. Postal Code __-=------,_ I IINFORMATION Contact Name (& position, if applicable) LEt> ~i~ OR 3A,.,ii:::.E ~ I I Contact phone (home) )$21- 5050 (business) _ I Contact address Postal Code I I I I I Name of Event/Reason for Closure 81. SAISI-A C!.AusE" PRQADl;" I CLOSURE I Description ~r;.)(;,£ # of participants (approx) 9:) INFORMATION I Location I Pt t~ Date~\ Start Time ~End Time ?3 8"'\ Barricades required? ~ Yes No '" I I Location: ::-(2 C\ - ex. '-l I ~~ V<.. 0( H&i'tV S,-) "-",,,=<~,-----,~c=...... -)r-,---,-yq AvE t>( 4f,St) 4q MOC 43~Sittl.-L.______I I (include map if necessary) I I The applicant. on its own behalf and on behalf of its officers, agents and employees, waives the right to bring any claim against the Town of Sylvan Lake and its officers, agents and employees for any matter arising out of or in any way connected with the Road Closure, including claims based on the alleged negligence of the Town or its officer, agents or employees. The applicant further agrees to indemnify and save harmless the Town of Sylvan Lake, its officers, agents and employees from and against all claims of any nature, including negiigence, arising out of or in any way connected with the Road Closure. S1'llWJl.Ph~ ~ r~ Group Name Date I The personal information on this form is collected under the authority of the Municipal Government Act far the purpose of processing a request for a road closure. It is protected under the privacy provisions of the Freedom of Information and Protection of Prjvacy Act. If you have any questions about the collection, contact the FOIPP coordinatorfor the Town of Sylvan Lake at (403) 887-2141. PLEASE READ REVERSE FOR CONDITIONS OF APPROVAL FOR OFFICE USE ONLY Approved by: Date: _ Copies Distributed to: _ ~_,MunicipaJ Enforcement 4A-~oc'Me"'p,an, operation_s _ ___SYlvan Lake Fire Departmen~ A:f;7-1"\ .D.mbulance CONDITIONS OF APPROVAL 1. The Applicant shall contact the Sylvan Lake RCMP detachment a minimum of two weeks prior to the road closure with regard to any Police assistance required. 2. No less than seven (7) days prior, the Applicant is to submit to the Town: a. Map clearly outlining the route or location of the closure and any other pertinent details (ie. start & finish locations, barricade locations etc.); b. Societies Act registration number (if applicable); c. Written description of any/all signs, banners to be erected in relation to the closure with installation locations. Any signage must comply with the Signage Bylaw for the Town of Sylvan Lake. 3. The Applicant shall comply with all applicable laws, including bylaws & policies of the Town of Sylvan Lake. 4. The Applicant is to ensure adequate traffic control through consultation with the Sylvan Lake RCMP detachment. 5. The Applicant is to ensure that adequate first aid service is available. 6. The Applicant is to ensure that the participants provide right-of-way to emergency vehicles. 7. The Applicant is responsible for any resulting clean up of the route or location at which the event occurs. 8. Failure to comply with these conditions could result in the approval being withdrawn, denial of future applications and/or prosecution for breach of Town bylaws. LED (;«[ff~ ~ftCt: ~~ 20 I " TOWN OF SYLVAN LAKE DOWNTOWN CORE FIGURE 1 SYLVAN LI\KE G,n lOam -'-- Town of LacLa Biche Post Office'BGK 387 Lac La Biche, Alberta TOA 2CO Telephone: (780)-623-4323 Facsmile: (780)-623-3~10 E-mail: [email protected] October 7, 2003 Attention: Mayor and Council Dear Fellow Council Members: Re: Equitable Police Funding Formula The Town of Lac La Biche is concerned with the lack of timely response from the provincial government to provide an equitable police funding formula. Our Town, like yours, has been working with the government on finding a fair and just solution. To that end, it is proposed to hold a meeting among those municipalities financially contributing to policing services on Monday, November 3, 2003. It will be held at the Nisku Inn and Conference Centre from 1:00 P.M. 4:00 P.M. The purpose ofthe meeting is the following: a) to provide a common voice to the inequities of the policing funding formula; b) to activate the provincial government into providing an answer; c) to inform all municipalities of the status of the various funding formulas proposed; and d) to provide a forum to formulate an action plan. As you are aware, the latest MLA Policing Review Committee Report was released on July 10, 2002. Stakeholders had until October 15, 2003 to respond to the recommendations. Subsequently, a supplemental report was issued on March 31, 2003. To date, there has been no public announcement or decision made by the Solicitor General. The Three Hills Initiative held on March 19, 2003, supported by over thirtY municipalities requested action by the Province by June,1,2003. A copy of the common resolution is attached. At the request of the Solicitor General, the Honourable Heather Forsyth, the deadline was extended to June 30, 2003. Our Town, along with others, was then promi~: a decision by the AUMA Convention. This did not occur. Currently, a proposal is going to the Treasury Board on October 28, 2003. " .. '." 21 The Town wishes to ensure that prompt and appropriate action is taken by the Provincial Government. If you plan on attending the November 3, 2003 meeting, please contact the Town of Lac La Biche bye-mail, telephone or facsimile. Any other assistance or support from your municipality would be appreciated. Yours truly, Duane Young, Mayor (Original Signed by Duane Young) 2J Municipal Policing MOVED byMayor B. Lambertson Costs: 103.03.03 BE IT RESOLVED THAT the Province of Alberta take immediate steps to address the inequity in municipal policing costs. The Town of Sylvan Lake endorses the Guiding Principles of the Three Hills Summit on municipal policing, held au March 19, 2003. 1. That the immediate issue facing municipalities is the cost of policing; not the quality ofpoliciug services; 2. That the AlIMA be encouraged to continue to play a positive role in addressing this critical issue for all urban municipalities; 3. That the Province immediately release the results of the MLA Policing Review Committee; 4. That the cost of municipal policing must be fair and equitable and confinn a direct fmancial contribution by the Province for municipal policing. Should the Province not take meaningful and immediate steps to fairly respond to the existing inequities by June 1, 2003, this Council is prepared to consider all options available. CARRIED UNANTMOUSLY 5404 - 56 Avenue Lacombe, AS T4L 181 Ph. (403) 782-3850 .. Fax (403) 782-4650 Parkland Qe8ional Libr ary September 29, 2003 Ms, Helen Dietz, Administrator Town ofSylvan Lake 4926 - 50 Avenue Sylvan Lake, AB T4S lAI Dear Council: By your agreement with other municipalities for the operation ofParkland Regional Library, Parkland must submit its budget to you for approval before November l>t of every year, Please find attached a copy ofthe 2004 budget passed at the last board meeting, You will note that the board has accepted a budget based on no increase in the municipal requisition for those municipalities presently paying $4,63 per capita, We would appreciate hearing from you regarding acceptance or rejection ofthis budget at your earliest convenience, I would be pleased to explain any items that are unclear or to attend a council meeting should you wish a more in-depth analysis ofthe budget. Please do not hesitate to call me, Sincerely, Patricia Silver Director PS:aa Attach, Notes to the 2004 Budget The following proposed budget is developed in compliance with Parkland Regional Library's Budget Policy in that 1. Budgets shall be written according to acceptable accounting standards with: • enough detail to demonstrate accurate projections ofrevenues and expenses • separation ofcapital and operational items • appropriate detail for annual fiscal audit • disclosure ofplanning assumptions. 2. Budgets shall be based on board-stated priorities and on a long-term administrative plan. 3. Budgets shall be prepared with conservative estimates i.e. the revenue will be estimated at its minimum level and the expenditures will be estimated at their maximum level. 4. The budget shall be prepared in sufficient time to be distributed with the fall board package. Trustees will come to that board meeting prepared to vote on the budget. Capital acquisitions are not included in the operating budget. Tenders and proposals are submitted to the board on an as-needed basis throughout the budget year with the required funds being transferred from specific reserves via board motion. Special Note for this budget: To balance the budget without a direct cutback in services to the libraries and to avoid an increase in the municipal requisition, we have had to eliminate one clerical staffposition. Parkland Regional Library - Budget Package Overview - 2004 The following budget package contains the PRl proposed budget in a summary format. The budget numbers are then broken down into three service area budgets and an accompanying worksheet is included for additional information and analysis. 1. PRl Summary Budget - complete picture ofall income & expenditures 2. Membership Budget - income and expense to provide service to member municipal libraries as per agreement - the members' budget is shown in detail (line by line) - each line has been calculated with either the members' unique cost, or shared cost, or three-way cost ofservice split 3. School and Media Budget - income and expense to provide service to schools and media clients as per contracts - each ofthe expense statements includes a cost ofservice calculation based on their own % income contribution to our total income - unique or shared costs associated with the service shown as lined items 4. Expense Worksheet - expenses have been broken down to reflect the unique costs that pertain to only one area, the shared costs (* I) that affect items related to PRl membership and school contracts, and lastly the costs shared between all areas on a % basis derived from the % ofincome from each group of clients In calculating the total income for the purposes ofassessing percentage contribution, we exclude the Library Services Grant ($322,457), which is a pass-through item. PRL Summary Budget Notes Assumption: current population is 177,813 (includes Town ofProvost) Income Provincial Grant: this amount is based on 2002 population figures with the current rate of$3.22 per capita for a budget of$572,558 based on the current population figures published in the 2002 Official Population list by Alberta Municipal Affairs Membership Fee: $4.63 per capita - using population as defmed above with 47,963 members at $4.03 and 190 at $4.53 School Contract Fees: estimate is using the current contract rates until August 31, 2004 for most and the new contract rate for those libraries that have renewed this year already Media Contract Fees: the contract price is $5.25 per student and $2.63 for ECS Library Services Grant: grant received for county membership in PRL using the new rate ICC Contract Fees: contract fees for provision oncc services -last year of current contract Workshop Fees: based on a $10 fee which covers lunch Interest Income: estimate is an average ofthe fixed income with RBC Dominion, Community Credit Union short-term investments, and the current bank balance Building Rental: current tenant is WolfCreek Regional Division - rental income has been increased to reflect extra space being utilized Non-member Fees: no budget - as most eligible municipalities belong to PRL Expense Library Materials Allotment PRL: based on $1.30 per capita Allotment Schools: estimate is based on the options selected by individual schools Library) Services Grant: grant received from county membership - per membership agreement it is passed back to the libraries as defined bythe counties Cataloguing tools: includes Library ofCongress web versions ofdesk tools, Canadiana, LCSHlDDC, CanMarc, and Cataloguing Bulletin ICC Books: allows member libraries access to blocks ofmultilingual books for loan. Assumes no increase in cost ofservice. ICC Contract Allotment: per contract agreement Large Print: to purchase large print books for system-wide use Online Databases: subscription fees for eight databases Periodicals: to purchase libraryjournals for consultant and client use Regional Audio Consortium: to purchase audio materials for system-wide use Reference books: to purchase material for reference collection to be housed at Red Deer College Children's Programming Boxes: no funds allocated to this program this year Library Professional Collection: to purchase material for an in-house collection primarily on computer/automation subjects and library operations for use by our consultants and clients Media Co-acquisition Tapes: provincial consortium fee to access bulk purchasing and dubbing rights ofeducational videos, covered by the media contract income Video Purchases: to purchase educational videos for media collection, covered by the media contract income ******************************** Cost of Services Audit: estimated, as an audit tender will be issued in 2004 Bank Expenses: cost ofcheques Building-repair! maintenance: budget amount based on the aging ofthe building, and by board policy; unspent balance will be transferred to Capital Reserve - Building to provide for future building repairs and maintenance Capital Purchase fax machine: fax machine is aging and replacement will probably be needed Computer Maint.Agree.! Software Updates: includes: Horizon, Peachtree, Quickbooks, the media program, Webpac support, Horizon custom reports, along with the various upgrades as needed Computer - Replacement expense: per board policy, the cost equivalent of3 complete computers, plus monies for printer replacement and repairs, computer parts to upgrade existing systems - unspent balance to be put into computer reserve for future needs Computer Software: monies to continue Desktop Streaming software subscription Continuing Education: funds to attend workshops such as the Jasper conference, technology courses (costs in this area are escalating), HUG for Horizon users, and CLA. Assumes three support staff on average taking courses per year, to help ensure a better trained staff Dues/Fees/Memberships: memberships include: The Alberta Library, LAA, ALTA, AALT, PLA, AAMDC, CLA, ALA, and APLAC Equipment - Lease/Rental: lease payment forpostage meter and scale have gone up due to replacement ofobsolete equipment (not maintained by company any longer) Equipment Repair: yearly maintenance repairs to video equipment Film Showcase: to send 3 staffto video showcase to select materials - we are required by provincial agreement to send 3 persons with teaching certification Freight: vendor freight costs for allotment, in-house collections and shipment ofcomputers for repairs and/or replacement parts Insurance: includes: the building, contents, outlet contents, general liability, bond and crime - reflects changed need to cover assumed rebuilding cost, as recommended by our insurance provider Internet Connection Fees/ dedicated lines: includes the ADSL premium connection, an ADSL connection for the Citrix server, as well as Telus data lines for fax server, alarm service, and database access Janitorial expense: contract with GK Maintenance @ $700 per month for building maintenance inside. Lawn maintenance and snow removal costs are estimated and included in total Legal: for legal advice as needed Librarians AdvisolY Committee: to allow for librarians to meet several times a year to discuss matters ofmutual concern Media Catalogue Printing: the catalogue is issued to each teacher Outlet - Contribution to Operating: by board motion upto S200 per annum, ifmet by local library outlet sponsor Photocopying: based on historical costs • 27- Postage: based on historical costs Postage reimbursement: reflects increase in interlibrary loan traffic as libraries participate in the holds and loan matrix - it is a hopeful guess and probably too low Promotion! Trade Shows! Publicity: includes Systems' brochures & hospitality expense at ALC, gifts/donations, flowers, promotional items RDCmisc. contract expenses: includes postage reimbursement to RDC Recruitment!Advertising: advertising for job positions and assisting ofselected interview candidates with travel costs, ifneeded Salaries: budget reflects the possibility ofall staffmembers moving up on the grid on getting a satisfactory performance appraisal - monies are included for summer staff. It also reflects the elimination of 1 FTE clerical position to balance the budget Salaries-employee benefits: most staffat full benefits including LAPP and Blue Cross Salmy Contribution to RDC For Reference service: per agreement StaffDevelopment: personal and professional development workshops for staff Supplies!Stationery: includes book-related supplies -laminating costs have increased - includes barcodes supplied to sublicensed libraries and barcode label protectors, building supplies, and stationery supplies Technical Support Contracts: this line is for outside technical support ifneeded Telephone: includes line charges, 800 numbers, outgoing fax, and long distance costs Travel: includes consulting travel to public and school libraries, administrative travel, and ALC travel Trustee expense: includes costs for 10 member executive committee, 5 committees ofapproximately 5 members, and 5 trustees to ALC $60.00 honorarium and $.34 per kilometer will be 22- paid for estimated committee meetings of4 times per year per committee Utilities: expected increase in utility costs Van expense: includes fuel, insurance, and repairs based on a nine out of ten day delivery schedule - also includes a $5,000.00 replacement cost which will be transferred to the vehicle reserve per board policy Workshop/Training: includes costs for two annual librarian workshops, one trustee workshop, and onsite training on a variety oftopics :;' Members Budget in detail Library Materials Shared Costs see expense worksheet for explanation Periodicals Reference Collection Cost of Services Unique Costs attributed entirely to members Dues/Fees/Memberships: unique to PRL membership Outlets - Contribution to Operating: by board motion upto $200 per annum ifmet by local sponsor Postage Reimbursement: to reimburse ILL postage as used by public libraries Salaries and Benefits: librarians' salaries are unique to the members, as they would be required by legislation even without contract selVlces Travel: includes travel to public libraries and administrative travel Trustee expense: unique to PRL membership Shared Costs Workshops: annual fall workshop School Budget in detail Income School Contract Fees: estimate is using the current contract rates for most and the new contract rate for those libraries that have renewed this year Workshop Fees: $10.00 registration fee to cover the cost ofbringing in lunch ************************************** Expense Library Materials Allotment: allotment is estimated on the options offered in the contracts Shared Costs Periodicals Reference Collection ******************************** Cost of Services Unique Costs Consulting Travel: travel costs to provide 2 visits per library which have contracted for this service Shared Costs Workshops: school libraries' share ofcosts to provide annual workshop Cost ofservice: this reflects 13.5% ofcost ofoperations, see worksheet Media Budget in detail Income Media Contract Fees: based on the contract price of$5.25 per student and $2.63 forEeS ********************************** Expense Media Materials Media Co-acquisition Tapes: per student fee to access bulk purchasing ofvideos Video Purchases: purchases to maintain video collection maintained at 2003 levels Cost of Service Unique Costs Computer - Maint. Agree: the maintenance agreement for the new program is an estimate Equipment repairs/maint: routine maintenance ofthree video player/recorders Film Showcase expense: attendance of3 people at media previewing meeting to select videos for the collection Insurance: collection insurance Media Catalogue printing: cost to produce a full video collection catalogue Video cases/Blank tapes: includes blanks for dubbing and video case Cost o(Sen'ice: this reflects 7.5% ofcost ofoperations see worksheet Expense Worksheet used to determine allocation of costs Explanation oCTable Lavout: The three service areas for Parkland Regional Library are I. media contracts 2. school contracts 3. member libraries. The first three columns are for each ofthe three service areas - with those unique or shared costs allocated to them The column "PRL Summary Bndget" has the overall budget figures from page I The last column equals the first three subtracted from the fourth - this total number is the figure used to calculate the COST OFSERVICE figure to be divided as follows: Cost ofServices from media contracts: cost ofservice used will be 7.5%. This calculation is based on media income divided by the total income. Cost ofServicesfrom school contracts: cost ofservice used will be 13.5%. This calculation is based on school income divided by the total income. Note: *1 indicates costs shared between PRL and Schools - these costs are calculated at an attribution of 84% to PRL members and 16% to schools. In calculating the total income for the purposes ofassessing percentage contribution, we exclude the Library Serviccs Grant ($322,457), which is a pass-through item. 2004 Proposed Budget PRlSummary INCOME Provincial Grant 572.,558 Membership Fees 794.,477 School Contracts 240,680 Media Services 109,517 Library Services Grant 322,457 ICC Contract Fees 30,400 Workshop Fees 400 Interest Income 35,000 Bu~ding Renta/lncome 28,500 TOTAL INCOME 2,133,989 LIBRARY MATERIALS Book Allotment PRl 231,157 Book Allotment School 107,785 Library Services Grant 322,457 Cataloguing Tools 1,600 ICC Consortium Books 3,100 ICC Contr.Jcl Allotment 10,000 Large Print Books 15,000 Online Databases 19,000 Periodicals 1,000 Regional Audio Consortium 2,000 Reference Books 20,000 Children's Programming BOl(es o Ubl'ary Professional Collection 2,000 Media Co-acquisition Tapes 9,100 Video purchases 20,000 Sub-total 764,199 COST OF SERVICES Audit 6,500 Bank Expenses 350 Building-repairsIMaintenance 10,000 Capital Purchase - Fax machine 2,000 Computer- MaintAgreeJSofl Updates 47,000 Computer - Replacement expense 11,330 Computer Software desktop streaming 14,000 Continuing Education 13,000 DueslFeestMemberships 9,000 Equipment - LeaselRental 3,600 Equipmerrt Repair .25 Film Showcase expense 2,300 Freight 10,500 Insurance 7,000 Internet Connection FeeslDedicated lines 16,000 Janltorial expense 11,000 Legal 1,000 Ubrarian's Advisory Committee 2,500 Media Catalogue Priming 2.000 Outlets - Contribution to Operating 800 Photocopy 4,350 Postage 5,500 Postage reimbursement 25,000 PromotionfTrade shows/Publicity 2ADD RDC misc. contrad expenses postage 3,710 Recruitment/Adyertising 1,000 Salaries 860,188 Salaries - empioyee benefits 129,727 Salary derical Contribution to ROC I Referenr 30,113 Staff Development 2,500 SupplieslStationery 32.000 Technical Support Contracts 1,000 Telephone 14,000 Travel 20,000 Trustee.expense 18,000 UtJlities 30,000 Van expense 16,500 Worio:shop{Training expense 3,000 Sub-total 1,369,693 TOTAL EXPENSES 2.133,892 SurpluslDeficit 97 MembershIp fee remaIns at $4.63 2004 Proposed Budget MEMBERS BUDGET in detail Provincial Grant MembershiP Fees =558794,477 Library Service Grant 322.457 ICC Contract Fees 30,400 Workshop Fees 200 Interest Income 35,000 Building Renta/lncome 2ll,500 TOTAL INCOME 1,783,592 LIBRARY MATERIALS Book Allotment PRL 231,157 Ubr.:lry Services Grant 322,457 Cataloguing Tools 1,600 ICC Consortium Books 3,100 ICC Contract Allotment 10,000 Large Print Books 15,000 Online Databases 19,000 Periodicals 840 Regional Audio Consortium 2,000 Reference Books 16.800 Children's Programming Boxes a Library Professional Collection 2,000 Sub-total 623,954 COST OF SERVICES Audit 5,135 Bank Expenses 277 Building-repairsIMaintenance 7,900 capital Purchase - Fax machine 1,580 Computer - Maint.Agree.lSoft. Updates 36.182 Computer - Replacement expense 8.951 Computer Software 11,060 Continuing Education 10.,270 DuesIFee$iMemberships 9.000 Equipment - leaseIRental 2,844 Freight 8,295 Insurance 4.582 Internet Connection FeeslDedicated lines 12,640 Janitorial expense 8,690 legal 790 Librarian's Advisory Committee 1.975 Outlets -Contribufion to Operating 800 Photocopy 3,437 Postage 4,345 Postage reimbursement 25,000 PromotiontTrade shows/Publicity 1•.896 ROC mise. contract expenses postage 2,931 Recruitment 79!J Salaries 744.011 Salaries - employee benefrts 111,831 Salary Contribution to ROC I Reference $enr 23,789 Staff Development 1;975 SupplieS/Stationery 24,727 Technical Support 790 Telephone 11,060 Travel 18,000 Trustee expense 18,000 Utilities 23.700 Van expense 13,035 WorkshopfTraining expense 2,52() Sub-total 1,162,807 1.786.761 Surplus/Oeficlt -3,169 ... Mem~rs bu.dget is ~9% of ~~t of service p~us uniq~~nd shared items assooated directly With pUbliC hbrnries (total mcome dIVided by the 22 income of its members equals approx. 79%) (totar income excludes the Ubrary Services Grnnt ($322,457) which is a pass through item) 2004 Proposed BUdget SCHOOLS in detail Contract Fees 240,680 WOrkshop Fees 200 Total income 240,660 SCHOOL MATERIALS Book Allotment Schools 107,785 Periodicals 160 Reference Collection 3,200 .. Sub-total 111.145 COSTS Consulting Travel 2,000 WorkshopfTraining expense 480 * Cost ofService 126,117 Sub-total 128,597 TOTAL EXPENSES 239,742 Surplus/Deficit 1,138 .. Cost of service is calculated at 13.5% of total because income is approximately 13.5% of total income 2004 Proposed Budget MEDIA in detail INCOME $ Contract Fees 109.517 Total Income 109,517 MEDIA MATERIALS Media Co-acquisition Tapes 9.100 Video Purchases 20,000 Sub-total 29,100 COSTS Computer - Maint Agree/Soft Up 1,200 Equipment - repair 825 Film Showcase expense 2,300 Insurance 1.200 Media Catalogue Printing 2.000 Video cases/Blank tapes 700 • Cost of Service 70,065 Sub-total 78,290 TOTAL EXPENSES 107,390 Surplus/Deficit 2,127 .. Cost of service is calculated at 7.5% of total because income is approximately 7.5% of total income (total income excludes the library Services Grant ($322,457) wilicll is a pass throUgh item) 22- ':f~?',:,· 1 2004 Proposed Budget EXPENSE WORKSHEET used to determine allocation of costs PRL SUMMARY COST Expense MEDIA SCHOOLS PRL BUDGET OF SERVICES lIbrarv Materials Book Allotment PRL 0 0 231,157 231,157 0 School 0 107,785 107,785 0 Library Services Grant 0 0 322,457 322,457 0 Cataloguing Tools 0 0 1,600 1,600 0 ICC Consortium Books 0 0 3,100 3,100 0 ICC Contract Allotment 0 0 10,000 10,000 0 Large Print Books 0 0 15,000 15,000 0 Online Databases 0 0 19,000 19,000 0 Periodicals 0 160 840 t,OOO 0 Regional Audio Consortium 0 0 2,000 "' 2,000 0 Reference Books 0 3,200 16,800 '1 20,000 0 Children's Programming Boxes 0 0 0 0 0 Ubrary Professional Collection 0 0 2.000 2.000 0 Media Co-acquisition Tapes 9,100 0 9,100 0 Video purchases 20,000 0 20,000 0 Sub-totaf 29,100 111,145 623,954 764,199 0 media schools PRL Audit 0 0 0 6,500 6,500 Banking Expense 0 0 0 350 350 Building-repairslMaintenance 0 0 0 10,000 10,000 Capital Purchase Fax Machine 0 0 0 2,000 2,000 Computer - MainlAgree.JSoft. Updat. 1,200 0 0 47,000 45,800 Computer - Replacement expense 0 0 0 11,330 11,330 Computer Desktop Streaming Softw<: 0 0 0 14,000 14,000 Continuing Education 0 0 0 13,000 13,000 DuesIFeeslMemberships 0 0 9,000 9,000 0 Equipment - LeaseIRental 0 0 0 3,600 3,600 Equipment Repair 825 0 0 625 0 Film Showcase expense 2,300 0 0 2,300 0 Freight 0 0 0 10,500 10,500 Insurance 1,200 0 0 7,000 5,800 Internet Connection Fees/Dedicated 0 0 0 16,000 16,000 Janitorial expense 0 0 0 11,000 11,000 Legal 0 0 0 1,000 1,000 Ubrarian's Advisory committee 0 0 0 2.500 2,500 Media Catalogue Printing 2,000 0 0 2,000 0 Outlets - Contribution to Operating 0 0 800 800 0 Photocopy 0 0 0 4,350 4,350 Postage 0 0 0 5,500 5,500 Postage reimbursement 0 0 25,000 25,000 0 PromotionfTrade showsJPublicity 0 0 0 2.400 2,400 ROC mise. contract expenses 0 0 0 3,71<) 3,710 Recruitment 0 0 0 1,000 1,000 Salaries 0 0 306,962 860,188 553,226 Salaries - employee benefits 0 0 44,509 129,727 85,218 Salary Contribution to ROC Referenc 0 0 0 30,113 30,113 Staff Development 0 0 0 2.500 2,500 Supplies/Stationery 700 0 0 32,000 31,300 Technical Support Contracts 0 0 0 1.000 1,000 Telephone 0 0 0 14,000 14,boo Travel 0 2,000 18,000 20,000 0 Trustee expense 0 0 18,000 18,000 0 Utilities 0 0 0 30,000 30,000 Van expense 0 0 0 16,500 16,500 WorkshopfTraining expense 0 480 2,520 '1 3,000 0 8,225 2,480 424,791 1,369,693 934,197 MEOlA SCHOOLS PRL 7BYe 13.5% 79.0 Cost of service will be allocated as a % based on the specific service's contribution to total income ., SHARED COSTS Periodicals, reference books, and workshop expenses are shared between public and sdmols (the percentages used for these expenses are PRL:::: 84% and schools =16%) 22- l?ii...i.-·c< rt'EJYJ,*,23 ,fOX HO. :4038877085 [ct. 0:3 2003 07:27HM P::' Melody Knutson 28 CottonwoodDrive Sylvan Lake, AB T4S1H3 Town ofSylvan Lake Attn: All c01.U1cilors and Town Management 1am writing to ask what has happened to the plan to have a youth center down by the railway tracks near the arena. Two or three years ago there was a lot ofdiscussion and a tentative plan to have a youth center near the arena and skateboard park area with a park!green space in that area as well. I had the understanding that there had been grant money applied for -I had thought there had been money received ($9000.007) that was to go toward a youth center. I realize however, that this is not enough money to build a youth center. Helen Dietz had even approached the Spirit ofSylvan Lake Committee at that time to discuss having the "matched money" between The Spirit ofSylvan Lake Committee and the ,Town ofSylvan Lake go towards a park in the green space area that was tentativcly planned. ram writing this lette, as an individual, I am not representing the Spirit of Sylvan Lake inthis letter, but I do know that the SOSL money is still waiting so that the matched funds can be allocated to a worthwhile project. I have asked some councilors over the past summer what had become ofthis idea and no one seems to have an answer as to whether this is still in the works. 1 didn't get any answer back from my verbal questions so J am writing this letter. Therefore, my questions to you are the following: -What happened to the $9000. grant money that was received? -1 know there is a temporary arrangement where the youth are using the commWlily center for Wednesday event nights. Is there still a plan to have a youth center down near the arena? -I know that there was a request a long time ago for a clockdowntown and due to the tact that I looked into a fancy clock through the SOSL committee I know that there is a great expense attached to putting in a large theme clock and maintaining it. However, is there a plan in the works for some sort ofclock to be attached to a building dOWlltown7 -Is there going to be a green space soon near the tracks so that the youth and the entire population in Sylvan can use that green space? Now I would like to offer an opinion. I feel that this development ofgreen space for multi use! group use! park use is VERY IMPORTANT to us including our youth. FRCl1 FA>< I'jO. : 403887712:185 Oct. 08 2083 07: 28FM ;::)~' ! also hope that the grant money can be accounted tor and will be used for the youth \\1lether it is used to buy fixtures for a youth center or whatever. 1hope that the discussion about having a green space and park has not be put on the back burner as tills is important- I would like a response to this letter so that I know that you have discussed this and it has been brought forward to all as a concern for our future. I have not asked various staffthat work with the youth because I want council to tell me what is going on. I will await your reply, Melody Knutson 14 October 2004 Melody Knutson 28 Cottonwood Drive Sylvan Lake, Alberta T4S IH3 Dear Mrs. Knutson: In response to your letter received October 8'h, 2003 regarding the future ofthe Youth Drop in Center: I) I have itemized below the discLLssions that have taken place over the past couple years on the development and location of a youth center. l\ovember 13/2001 Youth Support Services Advisory Board attended a Council meeting to request permission to lease the land at the Lions Park to house a Youth Center. Council supported the Youth Center proposal and pennission to lease the necessary land at 5030 - 48 th Avenue. November 26/200 I the Recreation Board made recommendation to Council that the Youth Centcr be constructed on the east side of50'h Street in this way the Youth Center wOLtld be closer to Recreation facilities, would provide for possible expansion to the Skateboard Park and Playground Structures at Lions Park and parking could be better accommodated at this location. t April 8 ", 2002 Council agreed that the Youth Services representative Councilor Ted Parks recommend that the location ofthe Youth Center be across the street from the RCMP Building on the east side of soth Street. nd April 22 , 2002 report back to Council stated that the Youth Advisory Board had no objection to the Youth Center being located on the east side of soth Street. Since the above discussions a third option was presented to Council in February 2003, recommending a "One Stop Shopping" concept at the Community Center whereas children, youth and seniors could access programs and services from within one facilitv. Correspondence from the Youth Advisory Board dated March 13 th 2003 clearly indicated that Youth Services and the Youth Advisory Board were pleased that the renovations to the Community Center would take into account the needs of youth, children and families in Sylvan Lake and supported the enhancement to the Community Center for this purpose. 2) A tender for the approval ofthe renovation at the Commnnity Center will be presented to Council on the 14th of October, construction may commence in the near future and the accommodation ofthe youth will have been addressed throughout the lobby and second story addition within this building. 3) The Spirit of Sylvan Lake Committee approached the Town quite some time ago to discuss potenlial projects thal previoLlsly allocated Centennial Year 2000 monies could be contributed towards. A list ofprojects will be determined in the Downtown Revitalization Project to be reviewed in the near future with representatives from the Spirit of Sylvan Lake Committee and the Town. Discussions witb tbe Spirit of Sylvan Lake Committee at that time did not include any dedication ofmonies specific to the placement of a Youth Center. 4) The Town is unaware 01'$9,000 in grant monies, this funding could have been received by the Youth Advisory Board which is not a Town committee or board. Therefore the Town would be unaware of the receipt ofthese monies. Currently the Youth Services account with the Town of Sylvan Lake has a balance of S12,000 which could potentially be used to fund projects within the addition to the Community Centcr specific to youth requirements. 5) The Town is also unaware ofthe request for placement ofa clock within the downtown area, which may have been a project or future plan of the Youth Advisory Board. 6) A number of studies and projects are cUlTently underway to determine projects, facilities and future planning ofparks, trails, green space etc. The Recreation and Parks Open Space Master Plan and the Down(O\vn Revitalization Project will assist Council in prioritizing future projects. Ifyou have further questions please do not hesitate to call the undersigned. Thank you Yours truly, Helen Dietz ChiefAdministrative omcer Administration Report TO: Mayor and Council FROM: Elaine Campbell Director of Finance DATE: October 6, 2003 SUBJECT: NATURAL GAS FRANCHISE AGREEMENT 1.0 Purpose To review the terms of a new natural gas franchise agreement with ATCO Gas and determine the initial level of franchise fee. 2.0 Background Franchise fees are payments made by the utility companies to municipalities to Dbtain an exclusive franchise to provide utility distribution services within the municipal area. The utility companies raise funds to pay these fees, as well as the linear prDperty taxes in a municipality, by charging the customers in that municipality. Franchise fees allow a portion of the municipality's revenue to be shifted from taxes on property owners to residents and businesses whD use the services of the municipalities. The natural gas franchise agreement between ATCO Gas and the Town of Sylvan Lake expired March 17, 1998. For several years after the expiry, discussions took place Dn a new agreement that would be satisfactory tD both parties. In 2002 it was decided not to pursue discussions on the renewal agreement and await the outcome of discussions between the Alberta Urban Municipalities Association (AUMA) and ATCO Gas. In the fall of 2002 the AUMA and ATCO Gas reached agreement on a new template franchise agreement (see copy attached). The test case of this franchise agreement between the Town of Bow Island and ATCO Gas was recently approved by the Alberta Energy & Utilities Boards (AEUB). Since the expiration Df the Town of Sylvan Lake's franchise agreement with ATCO gas, the Town has continued tD collect franchise fees from ATCO Gas at a rate of 5.26% of ATCO's delivery revenue and gas cost revenue. The attached spreadsheet shows the revenue that the Town has been earning from this franchise fee since 1998 and the annual effect on the average residential customer's bill. Because a portion of the franchise fee has been calculated on the gas cost revenue, there has been a significant increase in the fees received in 2003 due to high natural gas prices. 3.0 Discussion o Highlights of Template Agreement • Ten year agreement • Cap of 35% using Method A (percentage of ATCO's total revenue derived from the delivery tariff) • Rate may be reset no later than November 15th of each year Df the agreement • Charges to customers for the ATCO's linear property taxes are over and above the franchise fee O'o~",,",M""" "~","'",,", 0'0'_'",",0""; ,24 o Franchise Fees Levels of Other Alberta Municipalities The Town of Bow Island were previously at 5.26% using method B (same rate and method as the Town of Sylvan Lake). New franchise agreement is 10 y,% using method A plus property taxes of an additional 4 1/2% for a total of a 15%. The attached two sheets headed "ATCO Gas and Pipelines Ltd., Rider "A" To All Rates" shows the level of franchise fees that all Alberta municipalities are currently set at. As Bow Island is the onlymunicipality approved under the new template agreement, their rate excludes property taxes of 4 Y,%. The rates for all other municipalities include property taxes. Methods B&C include gross revenues from gas costs whereas Method A does not. Therefore, to earn the same revenue, the percentages under Method A must be higher. For Sylvan Lake, the Method A percentage would have needed to be set at 24.10% to obtain the same revenue as 5.26% under Method B is earning. 4.0 Financial Implications Depending on the rate chosen, the franchise fee revenue earned in 2004 is estimated to be any amount between $0 and $434,450. This translates to between $0 and $9.17 ($110.08 per year) on an average residential customer in the municipality (including the portion for property taxes). See Forecast Information on the attached sheet headed "Historic and Forecast Franchise Fee and Property Tax Information for the Town of Sylvan Lake". The switch to Method A provides less fluctuation and a more stabie revenue stream to the municipality. ATCO's customers in the Town will also have less fluctuation on their bills from a franchise fee based on this method. 5.0 Alternatives oRate The Town can set a rate from 0% to 35% using Method A (applied to Company Delivery Revenue and Transportation Revenue). o Method of Calculation Although the template agreement has set Method A (Franchise Fee percentage applied to Company Delivery Revenue and Transportation Revenue only), the Town has the option of applying to the AEUB using a method that includes Gas Gost Revenue. The cap of 35% would be reduced to reflect a change of this type. The Town and ATCO's customers in the Town would continue to see substantial fluctuation caused by changes in the cost of natural gas. o Including or Excluding Property Taxes The template agreement has the franchise fee excluding property taxes but the Town can apply using a method that includes the property taxes. o Details on Customer Bills If the method excluding property taxes is chosen, the Town has the option of having the charge for franchise fee separate from the charge for the property taxes on the customer bills. 2 6.0 Summary The process timeline for the approval of this franchise fee agreement is as follows: 1. (This meeting) Council reviews the terms of the agreement and determines the percentage of franchise fees to apply for. 2. (For October 27,2003 meeting) Atco will prepare the agreement and a bylaw authorizing the Mayor and Chief Administrative Officer to execute the agreement with ATCO will be given first reading in Council. 3, A copy of the bylaw, an initialed but unsigned agieement, and an application form for the renewal of the franchise agreement will be sent to ATCO. 4. ATCO will prepare and submit the information required by the AEUB. 5. The AEUB will publish a notice of the application in the local newspaper. 6. The Town will advise ATCO and the AEUB of any objections received with respect to the notice of application. 7. The AEUB will hold a hearing on the application and render its decision. 8. Once the application is approved, second and third readings will be given to the bylaw and the agreement will be signed by the Town and ATCO. With the test case with Bow island approved by the AEUB, it is expected that the change could take effect as early as February 2004. 7.0 Staff Recommendation o That the terms of the Template Franchise Agreement be approved by Council. o That the rate be set at 20% using Method A and excluding property taxes (approximately 2.74% in 2004) to earn approximately $248,257. The average residential customer will see a drop from $5.57 per month ($66.78 per year) to $553 per month (6632 per year) at this rate. o That we request ATCO show the franchise fee separately from the fee for property taxes on customer bills to provide more information to the customers o That revenue from the Natural Gas Franchise Agreement be allocated to a reserve for a future RCMP building. As this is revenue derived from people and businesses actually residing in the community, this allocation wouid put the funds into a reserve to benefit this group. ministrative Officer 3 o:\ecampbell\Admin Repo;-t5\4,dmin_~eDortA.TCOfranchisefee.doc ATCO GAS AND PIPELINES LIMITED Historic and Forecast Franchise Fee and Property Tax Information for The Town of Sylvan lake Historic Information Forecast 199!! 2000 2001 200~ £Q!!1 §!!( Year Averag~ Franchise Fees - Current Method 5.26"/" Method B $85,486 $98,082 $141,568 $181,681 $151,360 1248,587(/) $151,127 Annual Fees ~ Average Residential Customer $29.'14 $33.89 $44.50 $541U Using 135 GJ's per Year $43.60 $66.78 $45.40 Company Delivery Revenue $928,145 $929,fi40 $1,005,386 Transportation Revenue $905,801 $922,917 .$1,031/::140 n/a nla n/a Gas Cost Revenue nfa n/a n!a $70fi,530 11 001 ,958 ill12976 lotal ,gjj;g.llii H,972,78Q U!lli'L639 $1,634,675 $1,931,598 $2,718,362 $3,738,206 $2,895,697 $4,725,9/8 &~on Joov ,evenue Forecast Infonnalion ee;lImQleS or ~/, oJ"/,,)'iO Forecast Estirnated Forecast Forecast Forecasl 2004 Forecast 2004 2004 2004 2004 Franchise Fee Annual Fee 2004 -~ Properly Tax Annual Fee+Tax Annual Fee Annual Method Tax Annual Fee+Tax lOA" Total Total Total Average Residential Average Residential Average Residential ~ ill ill ill ill ill ill " hlimlWy o ..load Fa'feca.&t- $;J ATCO GAS AND PIPELINES LTD. - NORTH RIDER "A" TO ALL RATES AND ANY OTHER RATES THERETO Additions to be made te the RatE of Customers resident in municipalities that have agreed to accept payment of a per~entaqe 07 gross revenue of the special franchise pursuant to Section 360, Chapter M-26.1 0· The Municipal Government Act, Alberta. The percentage shown is te be applied as an addition to the billings :::alcuiated under the Rates including charges as allowed under other Riders in effect. Municipalitv Method ~ Municioafitv Method -""' Edmonton City A -22,70 Red Deer City A ~7.00 Hughenden Village A 10,98 Camrose City A 22.00 Hythe Village C 8.70 Fort McMurray City B 8,70 innisfree VillagE A ~7.50 Grande Prairie City C 10.00 Inna Village C 5.26 Uoydminster City B 7,00 ltasks Summer Village B 5.26 Spruce Grove City C 8.26 Jasper Town B 5.25 St. Albert Crry B 5.26 Kitscoty Village ,,~ 5.25 Wetaskiwin City C 8,27 Lacombe Town C 5.26 Alberta Beach Summer Village A 10.61 :""amont I own C 5,26 Alix Village C 6,75 Lavoy Village B 5.25 Amisk \Image A 9.10 L::gai Village C 5.26 Andrew Village C 9.00 Lougheed Village A 16.67 Bashaw Town B 5.25 Mannville Village C 5.26 Beaverlodge :own C 8,70 Mayerthorpe Town A 9..42 Bentley ViJiage A 8,53 McLennan T:Jwn C 6.25 Berwyn Village C 7.25 Millet Town C 6,75 Bittern Lake Village A ~7,68 Minbum Village A 15.00 Blackfalds Town B 5.26 Mirror Village A ~2,60 Bon A:::cord Town C 8.70 Mundare 70wn C 5.00 Breton Village A 247 Namoa Village C 5.25 Bruderheim Town C 5.25 Onaway Village A ~ 1,00 Caroline Village C 5.26 Oyen Town C 8,70 Chi;Jman Village B 5.26 Peace River Town C 7.25 Clive Viliage B 5.25 Point Alison Summer Village C 5.26 Clyde Village A 9.47 ?onoka Town B 5.26 Cold Lake Town C 5.26 Provost lawn A 11,00 Consort Viliage C 5.26 Rimtley Town a 5.26 Coronation Town A 10.05 Rocky Mtn. House Town C 526 Czar \/iJlage A 11.84 Rycroft \/iliage C 5.25 Donnelly Village C 5.25 Ryiey Village C 5.25 Drayton Valley Town B 6.26 3angudo Village A 9.25 Eaglesham Village B 5,26 Seba Beach Summer Village B 6,00 E:;kville Town C 5.26 Sexsmith Village C 5.25 Edgerton _Village C 5.26 Sherwood Park Unin:::orporated B 6,00 Edson Town B 5.25 Silver Beach Summer Village B 5.26 ::ntvvistie Village A 17.32 Slave Lake lowe C 5.25 Fairview lown C 5.25 Spirit River Town A 24,00 8 ~, Falher Town C 2.56 Stony Plain Town B , , Fox Creek Town ,~ 12,93 Swan Hills 70wn A 8,15 Gibjons Town C 8,70 3ylvar, Lake Town 8 5.26 Gimuxville Village C 5.25 Thorsby Village A 11 .69 Golden Days Summer Village B 5.26 Tofieid -:-own C 7,00 Grand Centre Town C 3.00 VegreviJle Town C 8,11 Grimshaw Town A 28.00 Vermilion Town C 5.26 Hardisty Town C 5.26 \,leteran Village A 9.73 Hines Creek Village C 5.25 Viking Town C 5.25 Hinton Town B 5.25 V\iarburg Village A 8,83 Holden Village C 5.25 White:our: I:)wn C *~5.26 Method: A, Aooliec'to gross reve:lues ex::::luding gas costs (Ride~ 'F"), deemed value (Kider "E") and the company owned oroduction iete ridei (COP~R) (Ridei"G"). B, Applied to gm3s revenues including gas costs (Rider "F") f~or.1 sales seivice rates. e. Ao.olied to gross revenues inciuding 925 casts (Ricer "F") and deemed valu= (Rider "E"). 1r;:::ludes 8. $370,000 maximu~ annual aliowable assessmer.t (Max) on a:lY individual meterec' accou:lt. The deemed value of nabra: 925 !s CD,:Jiied::mly to Cusiomers u.sing iess than 300,000 GJs per year 2~ Page 5 of 27 Effective by Order 2003-066 On Consumption September 23,2003 This replaces Rider HA" Previously t::ffective November 1, 2002 Ride' "A" Page 1 of 1 ATCO GAS AND PIPELINES LTD. - SOUTH RIDER "A" TO ALL RATES AND ANY OTHER RIDER THERETO Additions to be made to the Rate of customers resident in municipalities that have agreed to accept payment of a percentage of gross revenue of the special franchise pursuant to Section 360, Chapter M-26.1 of The Municipal Government Act, Alberia, in lieu of a property tax assessed pursuant to that Act. The percentage shown is to be applied as an addition to the total billings calculated under the Rates including charges allowed under other Riders in effect. Fran::;hise Franchise :=ranctllse Fee Method Fee Method Fee Method Calgary 11.11 C Claresholm 5.25 3 Lomond 5.26 C Lethbridge 32.30 A Coaldale 11.30 A Longview 16.00 A Coalhurst 12.44 A Magrath 11.18 A Acme 5.26 B Cochrane 5.26 C Milk River 5.26 C Airdrie 7.50 C Coutts 5.26 B Nanton 5:25 B Banff 5.33 C* Cowley 13.79 A Nobleford 5.26 C 3anff Park 5.25 B Cremona 5.26 C Okotoks 5.25 B Bamwell 13.00 A Crossfield 11.23 A Olds 6.00 C Barons 14.97 A Crowsnest Pass 5.26 C Penhold 5.26 C Bassano 526 C Delburne 5.26 C Picture Butte 5.26 C Beiseker 11.18 A Didsbury 5.26 C Raymond 11.18 A Big Valley 5.26 C Duchess 12.67 A Rockyford 5.26 C Black Diamond 14.00 A Elnora 5.26 B Rosemary 5.26 a Bow Island 10.50 A Foremost 5.26 C Standard 11.34 A Bowden 5.26 C Fort Macleod 12.50 A Stavely 11.18 A Brooks 5.25 8 Glenwood 5.26 C Stirling 1118 A Burdett 11.18 A Granum 5.25 B Strathmore 11.18 A Canmore 5.26 B High River 5.26 3 Taber 5.26 C** Carbon 15.07 A HIli Spring 21.52 A Trochu 5.26 B Cardston 5.26 C Hussar 13.74 A Turner Valley 5.26 B Carmangay 15.97 A InnisfaiI 5.26 C Vauxhall 5.26 C Carstairs 5.26 C Irricana 11.18 A Vulcan 7.00 C Champion 15.01 A Linden 5.26 C MethDd A. Applied to gross revenues excluding gas costs (Rider "F"), deemed value (Ride~ "E') the Company own8d production ,ate rider (CO?~R) (Ride, "8") and the Company owned storage rate ride~ (COSRR) rv~arKet Vail.28 p:xiicn o~ (Ride~ "H"). B. Applied to gross revenues including gas costs (Kider "F") fram sales service rates. C. Applied to gross revenues incl:Joing gas ccsts (Rider "F") anc' jeerneci val'Je (Kider "::"). Ricier "B" included. "" Includes a $75,000 maximum annua; allowable assessment or; any individL;al meterec' aCG:Junt Page 5 of 32 · ~. NATURAL GAS DISTRIBUTION SYSTEM FRANCHISE AGREEMENT MUNICIPALITY · TABLE OF CONTENTS 1) DEFINITIONS...... Page 2 2) TERM...... Page 3 3) GRANT OF FRANCHISE...... Page 4 4) FR..4.NCHISE FEE Page 5 5) CORE SERVICES Page 6 6) PROVISION OF EXTRA SERVICES Page 6 7) MU!\1JCIPAL TAXES Page 7 8) RIGHT TO TERMINATE ON DEFAULT.. Page 7 9) SALE OF GAS DISTRIBUTION SYSTEM Page 7 10) PROVISION OF DETAILED PLANS AND EQUIPMENT.. Page 7 11) RIGHT OF FIRST REFUSAL TO Pl.jRCHASE Page 8 12) CONSTRUCTIONfMAINTENANCE OF GAS DISTRIBUTION SYSTEM Page 10 13) RESPONSIBILITIES FOR COST OF RELOCATION Page 12 14) GAS DISTRIBUTION SYSTEM EXPANSION Page 15 15) INCREASE IN MUNICIPAL BOUNDARIES Page 15 16) JOINT USE OF GAS DISTRIBUTION SySTEM Page 15 17) RECIPROCAL INDEMNIFICATION AND LIABILITy Page 17 18) ASSIGNMENT Page 18 19) NOTICES Page 19 20) INTERRUPTIONS OR DISCONTINUANCE OF GAS SERVICE Page 20 21) DISPUTE SETTLEMEI' Schedule "A" Schedule "B" 2.4 1 NATURAL GAS DISTRIBUTION SYSTEM FR4cNCmSE AGREEMENT THIS AGREEMENT made effective the day of , 20o_. BETWEEN: TOWN, a Municipal Corporation in the Province of Alberta (the "Municipality") OF THE FIRST PART - and- ATCO GAS AND PIPELINES LTD., a corporation having its head office at the City of Edmonton, in the Province of Alberta (the "Company") OF THE SECOND PART WHEREAS by Agreement dated made between the Company and the Municipality a franchise was granted to the Company to supply natural gas to the Municipality and its inhabitants, for a period of twenty (20) years; WHEREAS by Agreement dated the Municipality entered into a Franchise Tax Agreement with the Company in conjunction with the Franchise Agreement; WHEREAS the Municipality desires to grant and the Company desires to obtain an exclusive franchise to provide gas distribution services within the Municipal Area on the terms and conditions herein contained; NOW THEREFORE in consideration of the mutual covenants and promises herein contained, the parties hereby agree as follows: 2 1) DEFINITIONS Unless otherwise expressly provided in this Agreement, the words, phrases and expressions in this i~... greement shan have the meanings attributed to them as fonaws: a) "Act" means the Gas Utilities Act (Alberta) as amended; b) "Board" means the Alberta Energy and Utilities Board as established under the Alberta Energy and Utilities Board Act (Alberta), as amended; c) "Company" means the party of the second part to this Agreement and includes its successors and permitted assigns; d) "Construct" means and includes establish, construct, reconstruct, upgrade or extend any part of the existing Gas Distribution System or proposed Gas Distribution System; e) "Consumer" means any individual, group of individuals, finn or body corporate, including the Municipality, with premises or facilities within the Municipal Area that is provided with Gas Distribution Service by the Company; f) "Core Services" means all those services set forth in Schedule "A"; g) "Delivery Tariff' means the tariff prepared by the Company as revised or amended from time to time and approved by the Board on an interim or final basis, as the case may be, approving and authorizing the Company to provide the service of the delivery of natural gas to the Consumer; h) "Extra Services" means those services set forth in Schedule "B" that are requested by the Municipality on behalf of its citizens and provided by the Company in accordance with Article 7; i) "Gas Distribution Service" means the delivery of natural gas in accordance with the Company's Delivery Tariff; j) "Gas Distribution System" means any facilities owned by the Company to provide Gas Distribution Service within the Municipal i'uea, and without limiting the generality of the foregoing, shall include all mains, pipes, conduits, valves and all other installations used and required for the purpose of delivering natural gas to the Consumer within the Municipal i\rea and includes any natural gas transmission lines owned by the Company within the Municipal Area; Z4 3 k) ''Maintain'' means to maintain, keep in good repair or overhaul any part of the Gas Distribution System; I) ''Municipality'' means the party of the first part to this Agreement; m) ''Municipal Area" means the area within the municipal boundaries of the Municipality, as at the date of this Agreement, and as it may be otherwise increased herein; n) "Municipal Property" means all property, including lands and buildings, owned, controlled or managed by the Municipality within the Municipal Area; 0) "Operate" means to operate, interrupt or restore any part of the Gas Distribution System in a safe and reliable manner; p) "Term" means the term of this Agreement set out in Article 2; q) "Terms and Conditions" means the terms and conditions contained within the Delivery Tariff; r) "Work" means any work to Construct or Maintain the Gas Distribution System. 2) TERM st a) This Agreement shall be for a term of 10 years, commencing on the first (1 ) day of ~__, 2003, or the first day after both the Board has approved this agreement and Council of the Municipality has passed third reading of the adopting bylaw __, whichever day comes later. b) It is agreed that this Agreement supercedes and replaces any prior gas franchise agreements between the Municipality and the Company. c) Unless otherwise agreed in writing between the parties, during the first year following the expiration of the Te=, ali the rights and obligations of the parties under this Agreement shall continue to be in effect. d) Provided the Company gives written notice to the Municipality not less than twelve (12) months prior to the expiration of the Te= of its intention to negotiate a new franchise agreemcnt, at any time following the expiration of the Term, and if the Municipality has not provided notice to the Company to exercise its rights to purchase the Gas Distribution System, either party may submit any items in disputc pertaining to a new franchise agreement to binding arbitration by the Board. 4 e) Commencing one year following the expiration ofthe Term, unless either party has invoked the right to arbitration referred to in sub-paragraph (d) above, or the Municipality has given notice to purchase the Gas Distribution System, this Agreement shall continue in effect but shall be amended to provide the following: (i) Fifty (50%) percent of the franchise fee otherwise payable under this Agreement to the Municipality shall be held back and in trust in an interest bearing trust account by the Company, for the sole benefit of the Municipality. The trust money along with all accumulated interest shall be paid to the Municipality immediately upon execution of another Gas Franchise Agreement with the Company, or if the Municipality purchases the Gas Distribution System, or if the Company transfers or sells the Gas Distribution System, or upon further Order of the Board. 3) GRANT OF FRANCmSE a) Subject to the terms and conditions hereof, the Municipality hereby grants to the Company the exclusive right within the Municipal Area to Construct, Operate, and Maintain the Gas Distribution System together with the exclusive right to use portions of roads, rights-of-way, and other lands owned, controlled or managed by the Municipality which have been designated by the Municipality for such use and which are necessary to Construct, Operate and Maintain the Gas Distribution System. Subject to the terms hereof, the Municipality agrees that it will not, during the Term, grant to any other person, firm or corporation, the right to Construct, Operate and Maintain any gas distribution system nor the exclusive right to use the portions of the roads, rights-of-way and other lands owned, controlled or managed by the Municipality which have been designated by the Municipality for such use and which are necessary to Construct, Operate and Maintain a gas distribution system, for the purpose of delivering natural gas in the Municipal Area for Consumers, so long as the Company delivers to the Municipality and the Consumers their requirements of natural gas, b) The Company agrees to: i) bear the full responsibility of an owne~ of a natural gas distribution system and to ensure all services provided pursuant to this Agreement are in accordance with the Delivery Tariff, insofar as applicable; ii) Construct, Operate and Maintain the Gas Dist:ibutiol1 System; , ,. 5 iii) use designated portions of roads, rights-of-way, and other lands including other lands owned, controlled or managed by the Municipality necessary to Construct, Operate and Maintain the Gas Distribution System, including the necessary removal, trimming of trees, shrubs or bushes or any parts thereof; and iv) use the Municipality's roads, rights-of-way and other Municipal Property granted hereunder solely for the purpose of providing Gas Distribution Service and any other service contemplated by this Agreement. 4) FRANCmSE FEE a) Calculation of Franchise Fee In consideration of the exclusive grant of franchise, the ability to use Municipal rights-of-way, and the mutual covenants herein, the Company agrees to pay to the Municipality a franchise fee. The parties agree that s. 360(4) of the Municipal Government Act RSA 2000 c. M-26, as amended, does not apply to the calculation of the franchise fee in this Agreement. For each calendar year the franchise fee will be calculated as a percentage of the Company's actual total revenue derived from the Delivery Tariff, including without limitation the fixed charge, base energy charge, demand charge but excluding the cost of gas (being the calculatedrevenues from the gas cost recovery rate rider or the deemed cost of gas) in that year for Gas Distribution Service within the Municipal Area. For the first calendar year or portion thereof of the Term of this Agreement, the franchise fee percentage shall be _ percent. By no later than September 1 of each year, the Company shall: (i) advise the Municipality in writing of the total revenues that were derived from the Delivery Tariff within the Municipal Area for the prior calendar year; and (ii) with the Municipality's assistance, provide in writing an estimate of total revenues to be derived from the Delivery Tariff within the Municipal Area for the next calendar year. By no later than November 15 of each year, the Municipality shall advise the Company in writing of the franchise fee percentage to be charged for the following year. Failing which notification, the franchise fee percentage shall remain unchanged. 6 b) Franchise Fee Cap The franchise fee percentage shall not at any time exceed thirty five (35%) percent, unless there has been prior Board approval. c) Notice to Change Franchise Fee Prior to implementing any change to the franchise fee, the Municipality shall notify its intent to change the level of the franchise fee and the resulting effect that such change will have on an average residential customer's annual gas bill through publication of a notice once in the newspaper that has the widest circulation in the Municipal Area at least 45 days prior to implementing the revised franchise fee. A copy of the notice shall be filed with the Board. d) Payment of Franchise Fee Immediately upon the Municipality passing third reading of the applicable by-law approving this Agreement, the Company shall pay the franchise fee amount, billed to each Consumer, to the Municipality on a monthly basis within forty-five (45) days after billing for each Consumer. e) Reporting Considerations The Company shall provide to the Municipality along with payment of the franchise fee amount, the information containing total Delivery Tariff billed, the franchise fee percentage applied, the derived franchise fee amount, used by the Company to verify the payment of the franchise fee amount. 5) CORE SERVICES The Company agrees to provide those Core Services to the Municipality as set forch in Schedule "A" and further agrees to the process contained in Schedule "A". 6) PROVISION OF EXTRA SERVICES Subject to an agreement being reached, the Company agrees to provide to the Municipality those Extra Services, if any, as set forth in Schedule "B", as requested by the Municipality from time to time. The Company is entitled to receive from the Municipality a reasonable amount for full compensation for the provision of those Extra Services in accordance with Schedule "E", Any breach by the Company for failing to provide any Extra Services contained in this Agreement shall not constitute a breach of a material provision of this Agreement for the purposes of Article 8, " 7 7) MGNICIPALTAXES Amounts payable to the Municipality pursuant to the tenns and conditions hereof shall be (without duplication) in addition to the municipal taxes and other levies or charges made by the Municipality against the Company, its land and buildings, linear property, machinery and equipment. 8) RIGHT TO TERMINATE ON DEFAULT In the event either party breaches any material provision of this Agreement, the other party may, at its option, provide written notice to the party in breach to remedy such breach. If the said breach is not remedied within two (2) weeks after receipt of the written notice or such further time as may be reasonably required by the party in breach using best efforts on a commercially reasonable basis to remedy the breach, the party not in breach may give six (6) months notice in writing of the termination of this Agreement to the other pm1y, and unless such breach is remedied to the satisfaction of the party not in breach acting reasonably this Agreement shall terminate subject to prior Board approval. 9) SALE OF GAS DISTRIBUTION SYSTEM Upon the expiration of the Term of this Agreement, or the termination of this Agreement pursuant to the terms and conditions hereof or by operation of law or order of a governmental authority or court of law having jurisdiction, the Municipality may, subject to the approval of the Board, (i) exercise its right to require the Company to sell to it the Gas Distribution System pursuant to the provisions of the Municipal Government Act (Alberta), as may be amended, where applicable, or (ii) if such right to require the Company to sell the Gas Distribution System is either not applicable or has been repealed, require the Company to sell to it the Gas Distribution System. If, upon the expiration of the Agreement, the parties are unable to agree on the price or on any other terms and conditions of the purchase, the unresolved matters shall be referred to the Board for determination, 10) PROVISION OF DETAILED PLANS A:t\'D EOUIPMENT a) Detailed Plans The Company agrees to provide to the Municipalityfor the Municipality's purposes only, the most current set of detailed plan sheets including as-built drawings and specifications showing the locations (excluding depth) and alignments of the Gas Distribution System, excepting service lines and install ations on private property, according to the plan sheets in hard copy and in the Company's electronic fonn. together with as many prints of the overall Gas Distribution System as the .Municipality may reasonably require. These plans and plan sheets shall be updated by the Company on at least an annual basis. 8 The Municipality shall upon reasonable request, provide to the Company any subdivision development plans of the Municipality in hard copy and in the Municipality's electronic fonn where available. The subdivision development plans are. provided to the Company for the sole purpose of assisting the Company in delivering natural gas to the Consumer. b) Provision of Equipment The Company agrees to provide the Municipality's fire department with the equipment necessary for the operation of curb boxes and service valves so that in case of fire, the service valves may be turned off by the fire department if they reach a fire before the Company's representative. The Municipality will notify one of the Company's representatives of fires which may affect the Gas Distribution System and lor the operations as quickly as reasonably possible, or, in the event that they cannot reach a Company representative, the Municipality will advise the Company's standby personnel of such fires. The Company shall ensure that its representatives reasonably cooperate with the Municipality in preventing, controlling and investigating fires involving or affecting the Gas Distribution System. .. 11) RIGHT OF FIRST REFUSAL TO PURCHASE a) If during the Tenn of this Agreement, the Company receives a bona fide offer to operate, take control of the entire Gas Distribution System or purchase the Gas Distribution System within the Municipal Area, which the Company is willing to accept, then the Company shall promptly give written notice to the Municipality of the tenns and conditions of such offer and the Municipality shall during the next one hundred and twenty (120) days, have the right of first refusal to operate, take control of or purchase that part of the Gas Distribution System, as the case may be, for the same price and upon the terms and conditions contained in the said offer. Notwithstanding the foregoing, in the event that the Municipality fails or refuses to exercise its right of first refusal, the Municipality shall retain the right to withhold its consent to an assignment of this Agreement in accordance with paragraph 18 below. For the purposes of this paragraph 11, "operate, take control" shall not be construed as including the subcontracting by the Company of only some portions of its operations where the Company continues to be responsible for the performance of this entire Agreement; b) If the Municipality does not exercise its right of first refusal and the said bona fide offer that the Company is willing to accept does not proceed to closure, the Municipality retains its right of first refusal on any other offer. 9 c) This right of first refusal only applies where the offer pertains to the entire Gas Distribution System and the right offirst refusal does not apply to offers that include any other distribution systems or distribution facilities of the Company located outside of the Municipal lv-ea. If such offer includes other distribution systems of the Company, tbe aforesaid right of first refusal shall be of no force and effect and shall not apply. d) Where the Municipality exercises its rights to purchase the Gas Distribution System from the Company and thereby acquires the Gas Distribution System, the Municipality agrees that should it no longer wish to own the Gas Distribution System within five (5) years after it acquires the said system and the Municipality receives any bonafide offer from an arms length third party to purchase the Gas Distribution System, which it is willing to accept, then it shall promptly give notice to the Company of the te=s and conditions of such offer. The Company shall during the next one hundred and twenty (120) days have the first right ofrefusal to purchase the Gas Distribution System for the same price and upon the same te=s and conditions as contained in the said offer,providing the offer is equal to or greater than the te=s of the original purchase by the Municipality from the Company (taking into account the depreciation of the Gas Distribution System at the time of the offer). e) The Municipality's right of first refusal shall not apply where the Company has .. agreed to transfer the entire Gas Distribution System to a third party utility company in exchange for certain other assets provided all of the following conditions are met: (i) the third party utility can demonstrate to the satisfaction of the Municipality that it meets the necessary technical and financial requirements to own and operate the Gas Distribution System; (ii) the only consideration that shall be exchanged between the Company and the third party utility company is the transfer and exchange of assets and monetary consideration limited to a maximum of49% of the net book value of the Gas Distribution System; (iii) there is no adverse impact to the Municipality resulting from the transfer and exchange above referenced as detennined by the Board; (iv) the Company and the third party utility company obtain all the requisite regulatory requirements prior to completing the exchange; and (v) full compensation is paid to the Municipality for all costs including administrative and legal costs incurred by the Municipality in ensuring all of t'1e conditions (i) through (iv) above are satisfied. 10 12) CONSTRUCTIONIMAINTENANCE OF GAS DISTRIBUTION SYSTEM a) Municipal Approval Before undertaking any Work, or in any case in which the Municipality specifically requests the same, the Company will submit to and obtain the approval from the Municipality, or its authorized officers, of the plans, and the specifications when available for the proposed Work and its location. Approval by the Municipality granted in accordance with this paragraph shall be limited to an approval of the location and alignment of the Work only, and shall not signify approval of the structural design or the ability of the work to perfonn the function for which it was intended. Prior to commencing any Work, the Company shall obtain such applicable pennits as are required by the Municipality. The Company shall obtain prior written approval from the Municipality of any traffic lane or sidewalk closures required to be made at least forty-eight (48) hours prior to the commencement of the proposed Work. b) Restoration ofMunicipal Property The Company agrees that when it or any agent employed by it undertakes any Work on any Municipal Property the Company shall complete the said Work promptly and in a good and workmanlike manner, and, where applicable, in accordance with the approved plans and specifications. Further, the Company shall forthwith restore the Municipal Property to the same state and condition, as nearly as reasonably possible, in which it existed prior to the commencement of such Work, subject to reasonable wearand tear. The Company shall, where reasonably practicable, locate its pipelines and related equipment in lanes and alleys rather than in the streets and main thoroughfares. The Company further covenants that it will not unduly interfere with the works of others or the works of the Municipality. Where reasonable and in the best interests of both the Municipality and the Consumer, the Company will cooperate with the Municipality and coordinate the installation of the Gas Distribution System along the designated rights-of-way pursuant to the direction of the Municipality. During the performance of the Work, the Company shall use commercially reasonable efforts to not interfere with existing Municipal Property and to cause as little damage as possible to the property of others (including the Municipality Property). If the Company causes damage to any existing Municipal Property during the perfOlmance of '"y Wmk, i< chell "",,",h d 1he "p,r"d " rcc OW" w", 2 ; 11 Upon default by the Company or its agent to repair damage caused to Municipal Property, the Municipality may provide written notice to the Company to remedy the default. ]f the default is not remedied with two (2) weeks after receipt of the written notice or such further time as may be reasonably required and requested by the Company using the best efforts on a commercially reasonable basis to remedy the default, the Municipality may undertake such repair work and the Company shall be liable for the reasonable costs thereof. c) Urgent Repairs and Notification to Municipality Ifany repairs or maintenance required to be made to the Gas Distribution System are of an urgent nature where the operation or reliability of the Gas Distribution System is materially compromised or potentially materially compromised, the Company shall be entitled to conduct such repairs or maintenance as are commercially reasonable without prior notice to the Municipality, on the understanding and agreement that the Company will provide written or verbal notice to the Municipality as soon as practicable and in any event no later than 72 hours after the repairs are commenced. d) Company to Obtain Approvals from Other Utilities The Company shall be solely responsible for locating, or causing to be located, all existing utilities or utility mains, pipes, valves and related facilities in, on or adjacent to the Work site. The Company shall notify all other utility operators and ensure that utilities and utility mains, pipes, valves and related facilities are staked prior to commencement of construction. Unless the Municipality has staked the location for the utility property, staking shall not be deemed to be a representation or warranty by the Municipality that the utility or utility property are located as staked. The Municipality shall not be responsible for any damage caused by the Company to any utility or any third party as a result of the Company's Work, unless the Municipality has improperly staked the utility property. Approval must be obtained by the Company from the owner of any third party utility prior to relocation of any facility owned by such third party utility. 12 e) Approvals Where any approvals are required to be obtained from either party under this /\rticle, such approvals shall not be unreasonably withheld. The Company shall ensure that all Work is performed in accordance with the requirements of all applicable legislation, rules and regulations. The Company shall immediately notify the Municipality of any lien, claim of lien or other action of which it has or reasonably should have knowledge, and shall cause the same to be removed within 30 days (or such additional time as the Municipality may allow in writing), failing which the Municipality may take such action as it reasonably deems necessary to remove the same and the entire cost thereof shall be immediately due and payable by the Company to the Municipality. 13) RESPONSIBILITIES FOR COST OF RELOCATION Upon receipt of one (1) years notice from the Municipality, the Company shall, at its own expense, relocate to Municipal Property such part of the Gas Distribution System that is located on Municipal Property as may be reasonably required by the Municipality due to planned Municipal construction. In order to encourage the orderly development of Municipal facilities and the Gas Distribution System, the Municipality and the Company agree that tbey will meet regularly to: a) review the long term facility plans ofthe Municipality and the Company; and b) determine the time requirements and costs for final design specifications for each relocation. Providing the Municipality is not the developer requesting the relocation for commercial or residential resale to third parties, the Company shall bear the expenses of the required relocation. Notwithstanding the foregoing, the Company shall not be required to move any part of the Gas Distribution System after receipt of notice from the Municipality in accordance with this Article where: a) the Company has illustrated to the satisfaction of the Municipality, acting reasonably, that an appropriate Alternative Course of Action is available; b) the Municipality has provided the Company with its written approval of the Alternative Course ofAction (which approval may not be unreasonably withheld by the Municipality); and c) the Company has provided its written undertaking to carry out the Alternative Course of Action promptly and within a sufficiently short period of time so as to ensure that the Municipality will be left with sufficient time to complete the said planned Municipal construction within the Intended Time Frame (taking into a~count any delays which the Municipality may encounter as a result of the Company utilizing the Alternative Course of Action). 13 For the purposes ofthis Article 13, the te= "Alternative Course of Action" shall mean any course of action that will enable the Municipality to complete the said Municipal construction and will result in a net cost savings to the Company (taking into account all additional costs incurred by the Company in carrying out the Alternative Course of Action and any additional costs which the Municipality may incur and which the Company will be required to pay in accordance with this Article 13) and "Intended Time Frame" shall mean the period of time within which the Municipality would have reasonably been able to complete the said Municipal construction if the Company would have relocated the Gas Distribution System in accordance with this Article 13. If the Municipality agrees to permit the Company to utilize an Alternative Course of Action, the Company shall pay any and all costs incurred in carrying out the Alternative Course of Action and shall pay on demand to the Municipality (on a full indemnity basis) any and all costs incurred by the Municipality: (i) in conducting a review of the Alternative Course of Action to determine whether the Alternative Course of Action is acceptable to the Municipality; (ii) in modifying any plans the Municipality may have prepared in respect of the said Municipal construction (which are referred to herein as "Modified Plans") or in .. preparing or developing plans and procedures (which are referred to herein as "Work ,".round Procedures") to work around the Gas Distribution System or any improvement, thing, or component utilized by the Company in' effecting the Alternative Course of Action; and (iii) in the course of conducting the said planned Municipal construction where such costs would not have been incurred by the Municipality if the Company had relocated the Gas Distribution System in accordance with this /uticle 13 (including any additional cost the Municipality may incur in completing the said Municipal Construction in accordance with the Modified Plans or in effecting any Work Around Procedures). The following example illustrates the intended application of the foregoing provisions: Where: (A) The Municipality requires the Company to move a gas line so that the Municipality can replace its own sewer lines. The cost ofmoving the gas line is $10,000. The cost of carrying out the replacement of the sewer line after moving the gas line is $40,000; (B) The Company proposes to simply brace the gas line (at a cost of $2,000) and the Municipality, acting reasonably, approves of this as an Alternative Course of Action; 14 (C) As a result of having to prepare Modified Plans and to prepare and implement Work Around Procedures to work around the braces, the actual cost incurred by the Municipality in replacing the sewer line is $45,000 (being a net increase in cost of $5,000); The Company is required to pay the $2,000 cost of the bracing together and the additional cost of $5,000 incurred by the Municipality (resulting in a net savings of $3,000 to the Company), In cases of emergency, the Company shall take all measures that are commercially reasonable and necessary to ensure public safety with respect to relocating any part of the Gas Distribution System that may be required in the circumstances. If the Company fails to complete the relocation of the Gas Distribution System or fails to repair or do anything else required by the Company pursuant to this clause without valid justification and in a timely and expeditious manner to the satisfaction of the Municipality's representative, acting reasonably, the Municipality may, but is not obligated to, complete such relocation or repair and the Company shall pay the reasonable costs of such relocation or repair forthwith to the Municipality. If the Municipality chooses to complete such relocation or repair the Municipality will ensure that such work is completed using the Company's design specifications and standards, as provided by the Company, including the use of good and safe operating practices. The Municipality is not responsible, either directly or indirectly, for any damage to the equipment whieh fo=s part of the Gas Distribution System which may occur during its installation, maintenance or removal by the Company, nor is the Municipality liable to the Company for any losses, claims, charges, damages and expenses whatsoever suffered by the Company including claims for loss of revenue or loss of profits, on account of the actions of the Municipality, its agents or employees, working in, under, over, along, upon and across its highways and rights-of-ways or other Municipal Property other than direct loss or damage to the Company caused by the negligence or wilful misconduct of the Municipality, its agents or employees. In the event the relocation or any part thereof requires the approval of a third party, the Municipality will use reasonable efforts to assist the Company in any negotiation with such third party to obtain the necessary approval(s). In the event the relocation results from the demand or order of an authority having jurisdiction, other than the Municipality, the Municipality shall not be responsible for any of 'he costs of such relocation. 15 14) GAS DISTRIBUTION SYSTEM EXPANSION Subject to the Tenus and Conditions, and at no cost to the Municipality unless otherwise provided for under the Tenus and Conditions, the Company shall, on a timely basis use its best efforts on a commercially reasonable basis to meet the Gas Distribution System expansion requests of the Municipality or a Consumer, and provide the requisite facilities for connections for new Consumers to the Gas Distribution System. 15) INCREASE IN IvIUNICIPAL BOUNDARIES ViThere the Municipal Area is increased through annexation or amalgamation as understood under the Municipal Government Act (Alberta) by the greater of 640 acres and twenty five (25%) percent of the current area or more, the Municipality shall have the right to: (a) terminate this Agreement provided the Municipality gives notice in writing to the Company of its intention to do so; or (b) add the increased area to the Municipal Area already served by the Company so that the rights and obligations contained in this Agreement will apply in respect of the whole Municipal Area, including the increased area. For all other increases to the Municipal Area through annexation or amalgamation as understood under the Municipal Government Act (Alberta), the rights and obligations contained in this Agreement will apply in respect of the whole Municipal Area, including the increased area. 16) JOINT USE OF GAS DISTRIBUTION SYSTEM a) Municipal Use The Municipality shall upon notice to the Company have, for any reasonable municipal purpose, the right to make use of the Gas Distribution System (excluding the transportation of gas) and any rights-of-way granted to the Company, provided such use complies with good and safe natural gas operating practices, as determined by the Company acting reasonably, applicable legislation, and does not umeasonably interfere with the Company's use thereof, at nO charge to the Municipality. The Municipality is responsible for its own costs and any necessary and reasonable costs incurred by the Company including the costs of any alterations that may be required in using Gas Distribution System. 16 b) Third Party Use and Notice The Company agrees (n<;: should any third party including other utilities desire to jointly use the Gas Distribution System or trenches or any pa.c-ts of the Gas Distribution System, the Company shall not grant the third party joint use except in accordance with this Article, unless otherwise directed by any governmental authority or court of law having jurisdiction. The Company agrees that the following procedure shall be used in granting permission to third parties desiring joint use of the Gas Distribution System: i) first, the third party shall be directed to approach the Company to initially request conditional approval from the Company to use that part of the Gas Distribution System it seeks to use; ii) second, upon receiving written conditional approval from the Company, the third party shall be directed to approach the Municipality to obtaiu its written approval to jointly use that part of the Gas Distribution System on any Municipal Property or right-of-way. As a condition of granting its consent, the Municipality may require that such third party enter into an agreement with the Municipality, and such agreement may require that such third party pay compensation to the Municipality; iii) third, upon receiving written conditional approval from the Municipality, the third party shall be directed to obtain final written approval from the Company to jointly use that part of the Gas Distribution System. Once a joint use agreement has been entered into between the Company and the third party, it shall not be subsequently amended without the consent of the Municipality (which consent will not be unreasonably withheld). c) Cooperation The Company and Municipality agree they will use reasonable efforts to cooperate with each other in encouraging the use ofjoint trenching and in any negotiations with third parties desiring joint use of any part of the Gas Distribution System located on Municipal Property. d) Payment The compensation paid or to be paid by such third party to the Municipality for the use of the Municipal Propelty including its rights-of-way, shall be detennined between the Municipality and the third party. .' 17 The compensation paid or to be paid by such third party to the Company for the joint use any portion of the Gas Distribution System shall be determined between the Company and the third party, subject to the jurisdiction of any governmental authority over the matter and the l\1unicipahty's right to intervene in any related regulatory proceeding. e) Provision of Agreements The Company shall provide to the Municipality within 6 months of executing this Agreement a copy of all agreements between the Company and any third parties involved in the joint use of any part of the Gas Distribution System. Upon reasonable request by the Municipality, copies of these agreements shall be updated by the Company and provided to the Municipality at no cost to the Municipality. 17) RECIPROCAL INDEMNIFICAnON AND LIABILITY a) Company shall indemnify and save the Municipality, its servants, agents, employees, licensees, contractors and invitees, harmless from and against any and all liability, actions, demands, claims, damages, losses and expenses (including all legal costs and disbursements), including indemnity from and against any claim, loss, cost, demand and legal or other expense, whether in respect of any lien, encumbrance or otherwise, arising out of any Work performed by or for the Company, which may be brought against or suffered, sustained, paid or incurred by the Municipality, its servants, agents, employees, contractors, licensees and invitees, arising from, or otherwise caused by: (i) any breach by the Company of any of the provisions of this Agreement; or (ii) the negligence or wilful misconduct of the Company, or any of its servants, agents, employees, licensees, contractors or invitees in carrying on its business within the Municipal Area. b) The \1unicipality shall indemnify and save the Company, its servants, agents, employees, licensees, contractors and invitees, harmless from and against any and all liability, actions, demands, claims, damages, losses and expenses (including all legal costs and disbursements) which may be brought against or suffered, sustained, paid or incurred by the Company, its servants, agents, employees, licenses, contractors and invitees, arising from, or otherwise caused by: 18 (i) any breach by the Municipality of any of the provisions of this Agreement; or the negligence or wilful rrJsconduct of the Iv1unicipality, or any of ns servants, agents, employees, licensees, contractors or invitees, in carrying on the business of the Municipality c) Notwithstanding anything to the contrary herein contained, in no event shall the Municipality or the Company be liable under this Agreement, in any way, for any reason, for any indirect, special or consequential damages (including damages for pure economic loss, loss of profits, loss of earnings or loss of contract), howsoever caused or contributed to. 18) ASSIGl\'MENT In the event that the Company agrees to sell the Gas Distribution System to a third party purchaser, the Company shall comply with Article 11 above. In addition, the Company will request that the third party purchaser confinn in writing that it will agree to all the tenns and conditions of this Agreement between the Company and the Municipality. The Company agrees that it will provide to the Municipality a copy of the third party purchaser's confinnation letter. The Company agrees to provide the Municipality with reasonable prior written notice of a sale of the Gas Distribution System to a third party purchaser. The parties shall thereafter meet to discuss the technical and financial capabilities of the third party purchaser to perfonn and satisfy all tenns and conclitions of the Agreement, and the compensation payable to the Municipality for all costs including administrative and legal costs relating to providing its consent to the Assignment. ("Municipal Compensation") The Municipality has thirty (30) days from the meeting date with the Company to provide written notice to the Company of its intention to consent or withhold its consent to the assignment of the Agreement to the third party purchaser. The Company agrees that the Municipality may provide notice of its intention to withhold its consent to the assignment of this Agreement to the third party purchaser if the Municipal Compensation is inadequate or if the third party purchaser fails to covenant, in favour of the Municipality, to perfonn and observe all of the covenants and obligations of the Company to be perfonned and observed under this Agreement and otherwise solely on the basis of reasonable and material concerns regarding the technical capability or financial wherewithal of the third party purchaser to perfonn and satisfy all tenns and conditions of the Agreement. In this case, such notice to the Company must specify in detail the Municipality's concern. Should the Municipality not reply within the thirty (30) days, it is agreed that the Municipality will be deemed to have consented to the assignment. The Company further agrees that, when it applies to the Board for approval of the sale, it will include in the application any notice received from the Municipality, inclucling the reasons given by the Municipality for withholding its consent. The Municipality shall bm ,"0 dglH '0 ill"ko ," owcwc=,ill,,,c '" 'h2.~ • 19 Subject to the Company having fulfilled the obligations outlined in the preceding three paragraphs, the Company shall be entitled to assign this Agreement to an ann's length third party purchaser of the Gas Distribution System without the consent of the Municipality, subject to paying the Municipal Compensation for the assignment, and having obtained the Board's approval for the sale of the Gas Distribution System and, the third party purchaser's confirmation in writing that it agrees to all the terms and conditions of this Agreement. Where the Board approves such sale of the Gas Distribution System to a third party and the third party provides written confirmation to assume all liabilities and obligations of the Company under this Agreement, then upon the assignment of this Agreement and the payment of the Municipal Compensation for its consent to the Assignment subject to Board approval, the Company shall be released from all its liabilities and obligations thereunder. The Company shaIl be entitled to assign this Agreement to a subsidiary or affiliate of the Company without the Municipality's consent. Where the Company assigns this Agreement to a subsidiary or affiliate, the Company will remain jointly and severaIly hable. Further, it is a condition of any assignment that the subsidiary, affiliate or third party purchaser, as the case may be, shall provide written notice to the Municipality indicating that it will assume all liabilities and obligations of the Company under this Agreement. Any disputes arising under the operation of this Article shall be submitted to the Board determination. for 19) NOTICES AIl notices, demands, requests, consents, or approvals required or pennitted to be given pursuant to the terms of this Agreement shall be in writing and shall be deemed to have been properly given if personaIly served or sent by registered mail or sent by fax to the Municipality or to the Company as the case may be, at the addresses set forth below: (i) ATCO Gas and Pipelines Ltd. Attention: Manager, Red Deer Operations 5439 - 47 Street Red Deer, Alberta T4N lSI Phone (403) 357-5233 Fax: (403) 346-8130 (ii) Town of Attention: Chief Administrative Officer "'Uberta Phone (403) Fax: (403) 20 The date of receipt of any such notice as given above, sha1l be deemed to be as f01l0ws: (i) In the case of personal service, the date of service; (ii) In the case of registered mail, the seventh (7th) business day following the date of delivery to the Post Office, provided, however, that in the event of an interruption of normal maii service, receipt shall be deemed to be the seventh (7'h) day following the date on which normal service is restored; (iii) In the case of a fax, the date the fax was actually received by the recipient, 20) INTERRUPTIONS OR DISCONTn-.LJANCE OF DELIVERY SERVICE Subject to its Delivery Tariff, the Company shall use its best efforts on a commercia1ly reasonable basis to avoid and minimize any interruption, reduction or discontinuance of Gas Distribution Service to any Consumer. However, the Company reserves the right to do so for anyone of the following reasons: (i) Where the Company is required to effect necessary repairs or changes to the Gas Distribution System; (ii) On account of or to prevent fraud or abuse of the Gas Distribution System; (iii) On account of defective aspects of the Gas Distribution Systems which in the opinion of the Company, acting reasonably, may become dangerous to life or property; (iv) Where required, under tbe Terms and Conditions, due to a Consumer's non-payment of gas bills. To the extent the Company has any planned major interruptions, reductions or discontinuances in Gas Distribution Service, it sha1l notify the Municipality in writing as soon as practicable in tbe circumstances, For any other major interruption, reductions or discontinuances in Gas Distribution Service, the Company shall provide verbal notice to the Municipality as soon as is practicable in the circumstances. 21 21) DISPUTE SETTLEMENT To the extent permitted by law, the Company and Municipality agree that unresolved disputes pertaining to this Agreement, othcr than those related to the sale of the Gas Distribution System as contemplated in A.nic1es 9, lI(a) and 18 hereof, that pursuant to the terms of this Agreement, are to be submitted to the Board for determination, or any other matter that is within the exclnsive junsdiction of a governmental authority having jurisdiction, shall be submitted to arbitration for determination and may be commenced by either party providing written notice to the other party stating the dispute to be submitted to arbitration. The parties shall attempt to appoint a mutually satisfactory arbitrator within 10 business days ofthe said notice. In the event the parties cannot agree on a single arbitrator within the 10 business days, each party shall appoint an arbitrator within the 10 business days thereafter by written notice, and the two arbitrators shall together appoint a third arbitrator within 25 business days of written notice for arbitration. Ifeither party fails to appoint an arbitrator within the time set forth above, the arbitrator appointed by the other party shall proceed with the arbitration and the award of such arbitrator shall be final and binding. In the two arbitrators appointed by the parties hereto fail to agree upon a third arbitrator within the 25 business day period from the date of delivery of the written notice for arbitration, either party may apply, on ten (l0) days written notice to the other, to a Judge of the Court of Queen's Bench of Alberta for the appointment of the third arbitrator. The dispute shall be heard by the arbitrator(s) within 45 business days of the written notice for arbitration unless extended by mutual agreement between the parties. The arbitrator(s) shall render a decision within 20 business days of the last day of the arbitration hearing. Save as otherwise expressly provided in thi s Agreement, the provisions of the Arbitration Act (Alberta) (as amended from time to time) shall apply to any arbitration undertaken under this Agreement subject always to the Board's jurisdiction over any matter submitted to arbitration. Pending resolution of any dispute, the Municipality and the Company shall continue to perform their respective obligations hereunder. The decision of the majority of the arbitrators shall be final and binding. The Company shall advise the Board ofany dispute submitted to arbitration within ten (10) business days of it being submitted and shall advise the Board of the results of arbitration within ten (10) business days following receipt of the decision of the arbitrator(s). 22) APPLICATION OF WATER. GAS AND ELECTRIC COMPANIES ACT This Agreement shall be deemed to operate as consent by the Municipality to the exercise by the Company of those powers which may be exercised by the Company with the consent of the Municipality under and pursuant to the provisions of the Water, Gas and Electric Companies A.ct (Alberta), as amended. 22 23) FORCE MA)EURE If either party shall fail to meet its obligations hereunder within the time prescribed, and such failure shall be caused or materially contributed by an event of "force majeure", such failure shall be deemed not to be a breach of the obligations of such party hereunder, but such party shall use its best efforts to put itself in a position to carry out its obligations hereunder. The term "force majeure" shall mean any acts of God, strikes, lock-outs, or other industrial disturbances, acts of the Queen's enemies, sabotage, war, blockades, insurrections, riots, epidemics, lightening, earthquakes, storms, fires, wash-outs, nuclear and radiation activity or fall-out, restraints of rulers and people, orders of governmental authorities or courts of law having jurisdiction, the inability to obtain any necessary approval from a governmental authority having jurisdiction (excluding municipal govemments), civil disturbances, explosions, mechanical failure, and any other causes similar in nature not specifically enumerated or otherwise specified herein that are not within the control of such party, and all of which by the exercise of due diligence of such party could not have been prevented. Lack of finances shall be deemed not to be an event of "force majeure". 24) TERMS AND CONDITIONS The Tenus and Conditions that apply to the Company and are approved by the Board, as revised or amended from time to time by the Board, shall apply to the Municipality. 25) NOT EXCLUSIVE AGAINST HER MAJESTY Notwithstanding anything to the contrary herein contained, it is mutually understood and agreed that the rights, powers and privileges conferred and granted by this Agreement shall not be deemed to be exclusive against Her Majesty in the right of the Province of Alberta. 26) SEVER.4..BILITY To the extent permitted by law, any proVIsion of this Agreement which is prohibited or unenforceable, shall be ineffective to the extent of such prohibition or unenforceability, without invalidating the remaining portions hereof. • " 23 IN WITNESS WHEREOF the .narties hereto have executed these .vresents as of the day and year first above written, TOWN OF PER: _ PER: _ ATCO GAS Al\1]) PIPELINES LTD. PER: _ PER: _ I SCHEDULE "A" Core Services The Company shall provide to the Municipality the following basic services as COTe Services: lj The Company shall deliver natural gas to the Consumers within the Municipal Area in accordance with the Company's Terms and Conditions, the Company's Distribution Tariff, the Act, any regulations thereto, and any Board Orders. 2) The Company shall install all natural gas facilities required to provide service to the Consumers within the Municipal Area and in accordance with the Natural Gas Sales Service Regulations. 3) As required by legislation, the Company shall provide and install all necessary regulators and meters necessary for measuring the natural gas supplied to each Consumer. The point of delivery shall be upon the Consumer's premise, currently at the outlet side of the meter. 4) The Company agrees to collaborate with the Municipality's Fire Department in an effort to mutually develop emergency response procedures relating to natural gas emergencies. 5) The Company shall do all things to Operate and Maintain the Gas Distribution System, including in accordance with all applicable regulations, codes, applicable standards and common industry practices. 6) The Company shall provide twenty-four hour a day "Trouble Service" to investigate any natural gas odor and make safe any suspected gas leak inside or outside the Consumer's prelDlse. 7j The Company will utilize the services of professional engineers who are responsible for designing all natural gas facilities to satisfy all applicable regulatory codes and standards; preparing of necessary work order plans and monitoring the distribution network pressures to ensure that the Company's facilities will satisfy the Consumer's current and future natural gas delivery requirements. 8j The Company shall provide to the Municipality, on request, copies of any and all Gas -- Bistributi"on-SelVicn'elated-wntrerr-infbTIrtatian ar reports required to be"filed-with-ine Board, with the exception of responses to questions from interveners or the Board related to rate hearings. 9) The Company shall provide to the MUnicipality, upon request, an annual report on the following standards specific to the Municipality: IT i) System Reliability - that will be measured by. • The number ofmajor interruptions to Gas Distribution Service resulting in a loss of service to Consumers; • The number of Consumers affected by each outage; and • The average duration of each outage. ii) Customer Satisfaction with local Gas Distribution Service - that will be measured by the number and nature of umesolved local non-rates related customer complaints received by the Company. • including the Company-wide Call Centre targets and statistics (wait times, abandoned calls, call volumes, etc); and any • customer complaints received by the Board. iii) Public Safety: that will be measured by: • the number of customer injuries and/or damages due to Gas Distribution System failure; • the number of line hits per total locates completed; • the number of line hits as a result of inaccurate locates; • the percentage of the area of the Municipality surveyed for leaks and yearly cathodic protection measures; • the number and nature of calls received from the Municipality and any of its Municipal agencies (including fire department, police department etc.) regarding the Gas Distribution System. 10) The Company shall meet at least annually with the Municipality ensuring that through a mutual exchange of information the Municipality is kept apprised of the Company's construction and upgrading programs planned for the Municipality. The Municipality will advise the Company of any issues relating to the Gas Distribution System that have been addressed by Municipal council. I SCHEDULE "B" Extra Services 1) After the Municipality requests Extra Services, the Company wi!! provide its applicable operations and maintenance standards for Gas Distribution System field services. 2) If the Company and the Municipality agree that the Company will provide Extra Services requested by the Municipality, the parties shall complete the information required in subparagraph 3), and subparagraph 4) shall apply in respect of such Extra Services. 3) Extra Services shall mean: [ To be negotiated by municipality.] 4) In consideration for the provision of the Extra Services, the Municipality shall pay to the Company the sum of Dollars ($ ) which if forming part of this Agreement shall be collected as part of the Franchise Fee. 5) Within sixty (60) days of the end of each calendar year, the Company shall provide a written report to the Municipality, outlining the actual performance of the Extra Services provided and the related costs for each service for the Municipality to assess if the performance standards for the Extra Services have been met. 6) In the event the Company breaches any material provision of the Extra Services contract, the Municipality may, at its option, provide written notice to the Company to remedy such breach. If the said breach is not remedied within two (2) weeks after receipt of the written notice or such further time as may be reasonably required by the Company using its best efforts on a commercially reasonable basis to remedy the breach, the Municipality may give six (6) months notice in writing of the termination of the Extra Services contract to the Company, and unless such breach is remedied to the satisfaction of the Municipality acting reasonably, the Extra Services contract shall terminate. 2 Administration Report - • TO: Mayor and Council FROM: Elaine Campbell Director of Finance DATE: October 6, 2003 SUBJECT: ELECTRICAL FRANCHISE AGREEMENT 1.0 Purpose To determine the 2004 level of electrical franchise fee with Aquila Networks Canada. 2.0 Background Franchise fees are payments made by the utility companies to municipalities to obtain an exclusive franchise to provide utility distribution services within the municipal area. The utility companies raise funds to pay these fees, as well as the linear property taxes in a municipality, by charging the customers in that municipality. Franchise fees allow a portion of the municipality's revenue to be shifted from taxes on property owners to residents and businesses who use the services of the municipality. A ten-year electrical franchise agreement dated August 12, 2002 exists between Aquila Networks Canada and the Town of Sylvan Lake. The initial franchise fee rate was set at 4% of Aquila's actual gross revenue in that year from the Distribution Tariff rates charged for Distribution Access Service. The franchise fee percentage may be changed annually by the Town and shall not exceed 20%. 3.0 Discussion Due to Alberta Energy & Utilities Board's (AEUB) decision to reduce electrical rates effective August 1, 2003, customers will see a reduction of approximately 20% to Aquila's portion of their electrical bill. Aquila's portion of the bill is approximately 40% on the average residential bill. This decision to reduce the rates also affects the Distribution Tariff which the franchise fee is based on. To earn the same amount as is estimated for 2003 ($78,561.46), the rate will have to increase to 5.06%. The attached two sheets show the August 1, 2003 level of franchise fees for Alberta municipalities. With the above reduction to the Distribution Tariff, it is likely that other municipalities willbe reviewing their rates and making application for increases to ensure that their revenue is not significantly impacted. 4.0 Financial Implications & Alternatives Depending on the rate chosen, the electrical franchise fee revenue earned in 2004 is estimated to be between $0 and $310,748 (based on estimated Distribution Tariff of $1 ,553,741.87). This translates to between $0 and $4.86 per month on an average residential customer in the municipality. O:\ecampbell\Admin Kepo.cs\AdmrnReportAquilafcanchisefee.doc 25 The following calculations show the range of franchise fee percentages that can be set for 2004 with the associated annual revenue to the Town and the annual charge to an average residential customer's bill. Monthly Charge to an Average Franchise Fee Percentage Annual Revenue to Town Residential Customer 0% ...... __ ... .$0 ...... __ .... __ ... .. __ ...... _$0.00 1% . . . $15,537 $.24 2% . $31 ,075 __ .. . $ 48 3% . ..$46,612 . __ __ _.. .$.73 4% ... __ ... __ .... _$62,150 ___ $_97 5% __ .. __ __ $77,687 .... $1 .21 6% __ __ .__ .. ..$93,225 ...... $1 46 7% . .. . $1 08,762 $1 .70 8% .______.$124,299 .. .__ $1.94 9% . $139,837 ...... $2.18 10% ...... __ ... .$155,374 . $243 11 % __ __ .$170,912 ... .. __ .. . __ . $2.66 12% ...... $186,449 __ _. _ $2_90 13% .______$201,986 . .. . $3.15 14% ...... $217, 524 ..... $3.39 15% . . $233,061 . .. __ $3_63 16% __ $248,599 . __ .. .. __ . $3.88 17% . $264,136 . $4.11 18% __ _ $279,674 .. .. __ ... $4.36 19% ...... __ .$295,211 .______$4_60 20% .______$31 0,748 ... __ $4.86 6.0 Summary The process timeline for the approval of this franchise fee change is as foliows: 1. Council will either decide to leave the electrical franchise fee percentage at 4% or to approve a change. If the decision is to leave the eiectrical franchise fee at 4%, no further action is required for 2004. 2. If a change is approved, the Town will place an advertisement in the local newspaper to notify customers located within the municipal boundaries of its intent to change the level of the fee and the resulting impact to their annual electric biliing. 3. Aquila will process and submit the application to the AEUB. 4_ The AEUB will hold a hearing on the application and render its decision_ 5_ Once the application is approved, Aquila will implement the new rate It is expected that the change would take effect February 2004_ 7.0 Staff Recommendation That the rate be increased to at least 10% to offset the effect of the AEUB's decision to reduce Aquila's fees and to raise additional revenue_ It is further recommended that revenue from the Electrical Franchise Agreement be allocated to a reserve for a future RCMP building. As this is revenue derived from peopie and businesses actually residing in the community, this allocation would put the funds into a reserve to benefit this group. ministrative Officer 2 :J:\e:::am pbell\A:imi n ~ epa:is\t.,d min,~ ep:lrt4q 'J il afra r. ch jsefee. do c Alberta Energy and Utilities Board Various Decisions Aquila Rider Schedules Page 35 MUNICIPAL FRANCmSE FEE RIDERS Effective: the first ofthe month following Page I of3 Board approval for consumption from the first ofthe month following Board approval Availability Effective for all consumption, estimated or actual, on and after the first ofthe month following Board approval, the following franchise fee riders apply to all Aquila distribution tariffs, except riders and rebates, in each municipality. Price A percentage surcharge per the table below will be added to the gross distribution Adjustment tariff, excluding any riders or charges that relate to pool price deferral account amounts, calculated for each site within each municipality and will be billed to the applicable retailer. The Company will pay to each municipality each month, in accordance with the franchise agreements between the Company and the municipalities, the franchise fee revenue collected from the retailers. Percentage Percentage Municipality Effective I Municipality Effective Surcharge, , Surcharge Acme 3% I 2002/02/01 !Camrose 2% 2002/11/01 Alix 6% i 2002110101 ! Carmangay 0% 2002/02/01 Amisk 0% 2002/11101 Caroline 3% 2003102/01 Athabasca 3% 2002/08/01 Carstairs 0% 2002/07/01 Barnwell 0% 2002/03/01 Champion 3% i 2002/04/01 Barons 0% 2002/03/01 Chauvin 5% 2002111/01 Barrhead 5% 2003/0210] Claresholm 2% 2003102101 Bashaw 0% 2003/04101 Clive 0% 2002/02/01 I Bassano 5% 2002/03/01 Clyde 2003/02/01 I 3% I, Beaumont 0% 2002/06/02 'Coaldale 3% 2003/02101 Beiseker 0% 2002104/01 Coalhurst 5% 2002/03101 Bentley 0% 2002/09/01 Cochrane 7% 2003102101 Bittern Lake So/G 2003/05101 Coutts 0% 2002/05/01 Black Diamond 0% 2002/07/01 Cowley 0% 2002/09/01 I Blackfalds , 3% 2002/02/01 Cremona 3"'10 2003/05/01 Bon Accord 0% 2002/ll101 Crossfield 0% 2002104/01 Bow Island 3% : 2002103/01 !Czar 5% 2003107/01 Bowden 10% I 2002/08/01 Daysland 0% 2002/02101 Boyle 3% 2002/08/01 Didsbury 0% , 2002/06101 Breton ! 10% I 2002/02101 ,Drayton Valley' See Note : 2002/01101 Brooks 10% 2002/04101 , Duchess 3% 2003101/01 , Burdett 3% 2002/05101 I Eckville 0°'10 I 20021J 1/01 Calmar 7% 2002104/01 I Edberg ! 5% 2003/04/01 i ,, Aqmla's Terms and ConditIons ofDlstnbutlOD TanffSerVIces prOVIde for other charges, Including an arrears charge of1.5% per month. Alberta Energy and Utilities Board Various Decisions Rider Schedules Page 36 MUNICIPAL F'RA-JI Percentage I Percentage Municipality Effective I Municipalit)' Effective Surcharge i I Surcharge Edgerton : 5% 2002109/01 I Penhold 7.25% . 2003102101 Edson 3% 2003103101 i Picture Butte 4% 2003104101 Ferintosh i 3% 2002111/01 Provost 5% 2002102101 Foremost , 3% 2002102101 Pincher Creek 3% 2003104101 Fort Saskatchewan 0% 2003106101 [Raymond 3% 2002110101 Gibbons 0% 2002105101 Redwater 0% 2003105101 Glenwood 0% 2002104101 Rimbey 3.5% 2002/09101 Hardisty 3% 2002105101 Rocky Mountain 3% 2003104101 Hill Spring 0% 2002/05/01 House Hinton 3% 2002101101 ,Rosemary 4% 2003/02/01 Sangudo 1% 2003/01101 Holden 0% I 2002/05101 Hughenden 0% 2002112/01 Seba Beach 0% 2003/07/01 Hussar , 3% 2003/05/01 Sedgewick 3% 2002102/01 lnnisfail I 4% 2002102/01 St. Albert 0% 2002/05/01 Inna 5% 2002105101 Standard 0% , 2002112101 Irrlcana , No fee No RiderlCap Stavely 3% ! 2003102101 Killam 0% 2002109/01 Stirling 3% 2003101101 Lacombe 3.6% 2002102101 Strome 8% 2003104101 Lamont 5% 2002109101 Sundre 0% 2002103101 Leduc 12% 2002102101 Sunset Point 0% 7003103101 Legal 0% 2002112/01 Sylvan Lake 4% 2002/09101 Lomond 0% I 2002/05101 Taber 5% 2003102101 Longview 4°-/0 2002102/01 iThorhild 4% 2002/09/01 Mayerthorpe ! Ol}'O 2003/06101 Thorsby 5% 2003103101 Milk River 3% ! 2002104101 Tofield 5% 2002110/01 Millet 3% 2002/02101 Turner Valley 4% 2002/03/01 Milo ! 0% 2002/03101 Viking 0% 2003105101 Mirror 0% 2003104101 Vulcan 0% 2002102101 Morinville 0% 2002106101 Wabamun 0% 2002110101 Nakamun Park 0% 200310310 I i Wain'Wright 3% 2002/04101 Nanton 3% 2003102101 \Varburg 3% I 2002/09/01 New Norway 0% , 2003101/01 1 ,"'lamer 0% 2002/04101 Okotoks 7% 2003108/01 \ !Westlock 6% i 2003/02101 Olds 3% 2003102101 ! iWetaskiwin 3% ! 2002102/01 /Onoway i 3% 2003101101 Whitccourt 2% 2002102/01 Aquila's Tenns and Conditions ofDistribution TariffServices provide for other charges, including an arrears charge of 1.5% per month. TOWN OF SYLVAN LAKE CHANGE TO APPROVED BUDGET FIGURES REQUEST & APPROVAL FORM - BUDGET YEAR 2003 ADJUSTMENTS Account # Description Existino Budoet Adiustments Revised Budoet 2-72-12-542 Aauatic Centre - Electricity 40,000.00 137,000.00 177,000.00 2-72-01-764 Transfer to Reserves (Rec Levv) 87,600.00 (87,600.00) - 4-97-00-710 Contingency OperatinQ Reserve 37,358.15 (37,000.00\ 358.15 2-97-00-764 ODeratiinD Continoencv 114,323.96 112,400.00\ 101,923.96 TOTALS 279,282.11 279,282.11 REASON FOR BUDGET ADJUSTMENTS In March 2003, the Town received an invoice from Enmax in the amount of $57,563.90 to correct biliings from May 2002 to February 2003. Subsequent month invoices, with actual meter readings, have been between $10,000 and $12,000 which far exceeds budget estimates for 2003. 2003 Budget estimates were based on actual 2002 billings and engineer estimates when the geotherrral system was being considered. Estimated costs for the remainder of 2003, based on actual costs to date, are $12,000 per month. Enmax has agreed to a deferal of $53,816.05 until January 2, 2004. Although this defers the cash payment, the expense must be set up in 2003. REQUESTED BY: APPROVED BY: Department: Parks & Recreation Budget ManaQer CA.D Date: Council LIMITS Directors: Authority to reallocate bUdget doliars on a cumulative total of ali General Ledger Accounts assi ned to that Director rovidin that the net bud et does not chan e.. ICAo.: Authority to reallocate all or any portion of the remaining balance in the contingency fund Not withstanding the foregoing, a director is not authorized to make any financial budget adjustment with respect to any revenue earned or received in excess of the revenues shown in the council approved budaet without the exoress aooroval of the Chief Administrative Officer Budget AdjUstm~ Electricity.xls TOWN OF SYLVAN LAKE CHANGE TO APPROVED BUDGET FIGURES REQUEST & APPROVAL FORM - BUDGET YEAR 2003 ADJUSTMENTS Account # Descrintion Existing Budqet Adjustments Revised Budget CP334 Acoustical Panels 25,000.00 (25,000.00) 10 CP346 Landscaping 5,000.00 (5,000.00) 121 CP339 Lions Park 10,000.00 (10,000.00) 10 CP336 Trails 5,000.00 (5,000.00) 121 6-72-12-<320 Aq Bidg Maintenance 121 45,000.00 45,000.00 TOTALS $ 45,000.00 $ - $ 45,000.00 COMPENSATION ADJUSTMENTS Account # Description Existinq Budqet Adiustments Revised Budqet TOTALS $ - $ - $ - REASON FOR BUDGET ADJUSTMENTS Council approved above noted adjustment on August 11 th, 2003. Funds will be used to fix the problem at the Sylvan lake Aquatic Centre (adding a boiler to the Centre, fixing the Makeup Air Units and other smaller issues). REQUESTED BY: APPROVED BY: Denartment: Recreation and Parks Director of Finance/~(lf)/11/J)J IIj ;;; - (t1 p.pc Budget Manager: Sean Barnes C. A. 0.: / Date: Sept 10103 Council: 0 LIMITS Directors: Authority to reallocate budget dollars on a cumulative totaf ofalf General Ledger Accounts assigned to that Director providing that the net budget does not change. CA0.: Authority to reallocate all or any portion ofthe remaining balance in the contingency fund Not withstanding the foregoing, a director is not authorized to make any financial budget adjustment with respect to any revenue earned or received in excess ofthe revenues shown in the Council approved budget without the express approval ofthe Chief Administrative Officer. BUdget~~ntform Abbreviation Definitions A-Arena l-Library Town of Sylvan Lake AC-Aquatics Glr. MO-Main Office CHEQUE REGISTER REPORT C-Council PS-ProI.Seru/Bylaw October 15, 2003 Council Meeting CC-Comm.Center PW-Public Works CR-Curling Rink RCMP-Policing DEV-Development RD-RecDepl FCSS-family&Com TX-Taxes FD-Fire Dept PK-Parks Cheque Numbers 43269 through 43419 Cheque Vendor Cheque Vendor Cheque Name Cheque Description Amount Number Number Date 43269 9 ALBERTA BLUE CROSS Oct'03 Blue Cross 09/23/03 $3,47096 43270 2969 AUMA MEMBER SERVICES Oct'03 Benefits 09/23/03 $13,927.28 43271 2915 BURNT LAKE GAS CO-OP LTD. Aug'03 En9ineering Services-PW 09/23/03 $18.60 43272 3236 ENMAX ENERGY CORPORATION Aug'03 Electrical-All Depts 09/23/03 $8,873.35 ~ 43273 3616 NATIONAL LEASING GROUP INC. Oct'03 Pool Vacuum & Scrubber Lease-AC 09/23/03 $520.52 43274 54 PETTY CASH Halloween Party & Reimburse Petty Cash·RD 09/23/03 $58609 43275 3055 SHAW CABLE Oct'03 Internet Services·FCSS,L 09/23/03 $11546 43276 3387 SYLVAN LAKE FUTURE'S FOUNDATIO Sep'03 Payroll 09/23/03 $1,56258 43277 1734 TELUS COMMUNICATIONS INC. Sep&Oct'03 Telephone·AII Depts 09/23/03 $3,859.19 43278 1748 TELUS MOBILITY INC. Sep&Oct'03 Cell Phone·AII Depts 09/23/03 $1,68247 43279 118 RECEIVER GENERAL FOR CANADA Sep'03 Statutory Remittance 10/01/03 $13,445.64 43280 57 ALBERTA HEALTH CARE Sep'03 Health Care 10/01/03 $4,136.00 43281 2412 ALBERTA HEALTH CARE Sep'03 Third Party Health Care 10/01/03 $88.00 43282 2995 ATCOGAS Sep'03 Natural Gas Delivery·AII Depts 10/01/03 $381.77 43283 806 COMMUNITY SAVINGS Sep'03 RRSP Contribution·MO 10/01/03 $703.32 43284 3236 ENMAX ENERGY CORPORATION Aug'03 Electrical·AII Depts 10/01/03 $1,83077 43285 80 HILMAN ELECTRIC SCADA Connects·PW 10101103 $31,345.65 43286 880 LOCAL AUTHORITIES PENSION PLAN Oct'03 Pension Plan 10/01/03 $16,721.94 43287 4196 QUALIFAB FABRICATION & MECHANI Mechanical on Several Capital Projects·PW 10/01103 $19,292.02 43288 118 RECEIVER GENERAL FOR CANADA Oct'03 Statutory Rem ittance 10/01/03 $48,726.66 43289 4054 SUN LIFE FINANCIAL Sep'03 RRSP Contribution 10101103 $1,05000 43290 184 TOWN OF SYLVAN LAKE SOCIAL SOC Sep'03 Social Fund Contribution 10106/03 $150.00 43291 3387 SYLVAN LAKE FUTURE'S FOUNDATIO Oct'03 Payroll Statutory Remittance 10106103 $919.65 43292 3387 SYLVAN LAKE FUTURE'S FOUNDATIO Oct'03 Payroll 10107/03 $2,376.07 43293 429 CANADA POST CORPORATION Survey Postage-FCSS 10107/03 $278.87 43294 3121 ALBERTA LIBRARY, THE Netspeed Conference Registration-L 10107103 $224.70 43295 2995 ATCO GAS Sep'03 Natural Gas Delivery-CR 10/07/03 $47.12 43296 2969 AUMA MEMBER SERVICES Oct'03 EAP Services-MO 10107103 $152.54 43297 1734 TELUS COMMUNICATIONS INC. Oct'03 Telephone-FD 10/07103 $334.03 43298 1748 TELUS MOBILITY INC. Oct'03 Cell Phone-FD 10/09/03 $26.16 43299 3848 4 EVERY BODY FITNESS Sep'03 Aquafit Classes-AC 10/09/03 $266.00 43300 1087 911 SUPPLY Internal Level II Carrier-PS 10/09/03 $85.55 43301 1322 A.C.E. COURIER SERVICES Courier Services-C 10109/03 $11.40 43302 63 A.E PLUMBING Replace Union on Water Heater-CC 10109/03 $166.39 43303 1060 ACKLANDS - GRAINGER INC Fire Extinguisher-PW 10109/03 $93.07 43304 814 AFFORDABLE INSULATION Vinyl Vapour Barrier-A 10109/03 $250.00 43305 3227 ALARM & ACCESS Service Test Alarm System-PW 10109/03 $139.10 43306 4267 ALL-GAS CONTRACTING SERVICES L Air Exchange Unit-A 10109103 $12,587.48 43307 2458 ALSCO LINEN & UNIFORM SERVICE Floor Mat Service-MO,RCMP 10109/03 $216.10 43308 1783 AMBUSCH SECURITIES LTO. Repair Phone Line-CR 10109/03 $5136 \ 43309 58 ANIMAL CONTROL SERVICES Sep'03 Animal Control-PS 10109/03 $2,319.76 43310 1238 APPLETEDDY Coffee Supplies-MO,PW 10109/03 $40124 C'\( 43311 1452 ARTISON HOMES LTD. Cleanup Deposit Refunds-DEV 10109/03 $1,200.00 43312 4270 AUGUSTANA UNIVERSITY COLLEGE Literacy in Libraries Conference Registration-L 10/09/03 $75.00 43313 4154 AUTO-TECH REPAIR SERVICES Used Tire-PW 10109/03 $42.80 43314 3572 AUTOMATED AQUATICS Chemicals-AC 10/09/03 $287.08 43315 4266 BABIUK, DEBBIE Boot Allowance-PW 10/09/03 $200.00 43316 3797 BALOGH, BARB Program Refund-AC 10/09103 $34.00 43317 4260 BETHANY CARE SOCIETY Replace Sidewalk at Bethany-PW 10/09103 $5,241.12 43318 4276 BLUE WATER INDUSTRIES INC. Service Kit & Repair Chlorine Injector-AC 10109/03 $2,315.87 43319 789 BROWN, DAN & TERESA Cleanup Deposit Refunds-DEV 10/09/03 $600.00 43320 1971 CANADIAN WASTE SERVICES INC. Garbage Bin Service,PW 10/09103 $198.32 43321 931 CAR CLINIC LTO. Inspect Front & Rear Brakes-PW 10/09103 $39.59 43322 4264 CARLYLE, MARLA Program Refund-AC 10/09103 $56.50 43323 448 CARR MCLEAN Shelving Units & Accessories-L 10109/03 $19,52195 43324 13 CAST AWAY SPORTS Tennis Racquets-RD 10109103 $209.72 43325 1489 CELLULAR CENTRAL LTO. Cell Phone Battery-FD 10109/03 $53.50 43326 325 CENTURYVALLEN Fire Extinguisher-BL 10/09/03 $112.46 43327 1409 CIMCO REFRIGERATION Oil-A 10109/03 $415.90 43328 1550 CITY SCREEN PRODUCTIONS INC. Signs-PW 10109/03 $136.55 43329 4190 COGNIDYN ENGINEERING & DESIGN Drawings & Specifications to 80%-CC 10109/03 $33,584.63 43330 1009 COMMUNICATIONS GROUP RED DEER Batteries, Pagers,Chargers, Belt Clips-FD,PW 10109/03 $1,575.64 43331 267 COPIES NOW Town Maps-MO 10109103 $74.99 43332 1556 COUNTERFORCE Security System Monitoring-L 10109/03 $321.00 43333 4277 CRAIG S. LUPUL SDAB Appeal Refund-DEV 10109103 $150.00 43334 1974 DIAMOND SOFTWARE SOLUTIONS INC FRX Training-MO 10109/03 $684.80 43335 506 DIGITEX INC. Toner Cartridge for Photocopier-MO 10109/03 $273.92 43336 4269 DOLBY, GRANT Refund Cat Trap Deposit-PS 10109103 $50.00 43337 465 DRANSFIELD INSPECTION SERVICES Sep1-30'03 Building Inspections-DEV 10109103 $8,826.75 43338 1524 ECONO-CHEM Econo Clean-PW 10109/03 $256.80 43339 1286 EDMONTON JOURNAL Subscription Renewal-L 10109103 $232.80 43340 3388 ELGERSMA, WINSON Mileage to AUMA Conference-C 10109/03 $115.50 43341 942 ELMAC AUTO ELECTRIC LTD. Various Vehicle Parts-PW 10109/03 $120.57 43342 3377 ENERCON WATER TREATMENT LTD. Chemelt-PW 10109/03 $510.28 43343 1756 EnviroSORT INC. Pickup Barrels-PW 10109/03 $1,90995 43344 1248 FAIRMONT PALLISER, THE Rooms,Meals,Parking Re: AUMA Conf-C r-- 10109/03 $2,804.86 43345 2827 FALCON HOMES LTD. Cleanup Deposit Refunds-DEV 10109/03 $1,200.00 43346 4271 FARQUHAR, ROBERT & DIANE Tax Credit Refund-TX 10109103 $81.23 43347 3888 FIRE ETC Firefighter Courses-FD "'l 10109103 $30000 43348 4035 FORNER, CATHY Concesson Supplies-AC 10109/03 $350.91 43349 278 GAMBLE, ALFRED E. Mileage-Lake Management Meeting-DEV 10109/03 $49.00 43350 3978 GASSOR, ALAN Reimburse Eye Exam-PW 10109/03 $50.00 43351 3179 GREAT CANADIAN DOLLAR STORE Program Supplies-L 10109/03 $42.27 43352 4265 GYORI, RONDA Program Refund-AC 10109/03 $49.00 43353 962 H.J. CODY SCHOOL Halloween Party Facility Rental-RD 10109/03 $625.00 43354 3433 HALSEY, CARRIE Program Refund-AC 10109/03 $4950 43355 2098 HARDMAN CLEANING Extra Cleaning-PW 10109/03 $100.31 43356 4268 HEWITT'S 2004 Dog Tags-PS 10109/03 $423.11 43357 4261 JENSEN, SABINE Program Refund-RD 10109/03 $45.00 43358 2151 JOE'S JANITORIAL SERVICES LTD. Janitorial Services-RD 10/09/03 $462.00 43359 26 JOHN'S LOCK & KEY Open Unit 92,Cut Keys,Tags-RD 10109/03 $86.67 43360 181 JUBILEE INSURANCE AGENCIES LTD Laptop & Mower Insurance-PS,PW 10109/03 $64.00 43361 3458 LAKESIDE CASTLE BUILDING CENTR Various Building Products-PW,RD 10109/03 $1,133.34 43362 657 LAMBERTSON,BRYAN Mileage,Meals AUMA Conference-C 10109/03 $879.64 43363 4274 LOOV CONSTRUCTION Cleanup Deposit Refunds-DEV 10109/03 $1,200.00 43364 4028 LYNN, TRACY Program Refund-RD 10/09103 $45,00 43365 403 MACAULEY, SHELLY Eyewear Reimbursement-PW 10109/03 $125,00 43366 4156 MACO PAVING LTD, Paint 90 Crosswalks-PW 10/09103 $1,92600 43367 817 MCNEE, TOM Meal-Toxic Waste to Ryley-PW 10109/03 $9,80 43368 858 MERRILL, VALERIE Mileage,Room,Parking at Diamond Conf.-MO 10109103 $234,10 43369 2064 MI-KELL HOMES Walkway,Carpet & Bumpers,Paper Holders-RD,L 10109/03 $2,354,00 43370 2580 MILANO TILE & MARBLE Prep & Tile Concession Area-AC 10/09103 $5,169,84 43371 4017 MOUNTAIN WEST DEV,(2000) INC. Cleanup Deposit Refunds-DEV 10/09/03 $1,200,00 43372 1016 NORTH STAR SPORTS Bags,Racquets,Volleyballs-RD 10109/03 $534.47 43373 91 NORTH WEST MOTORS (RED DEER) L Antifreeze-PW 10109/03 $199,02 43374 410 PALOMINO DEVELOPMENTS LTO, Cleanup Deposit Refunds-DEV 10/09103 $600,00 43375 4237 PARI DON HORTICULTURE LTO, Freight-RD 10109/03 $49,34 43376 36 PARKLAND NURSERIES & GARDEN CE Pia nts,Pots, Fertilizer-RD 10109/03 $19261 43377 655 PARKLAND REGIONAL LIBRARY Books,4th Quarter Library Services Requisition-L 10109/03 $10,542,53 43378 54 PETTY CASH Movie Rentals-RD 10/09103 $13,02 43379 3916 PHASOR ELECTRIC & GENERAL CONT Various Electric Work-RD 10109/03 $1,789,54 43380 1947 PHOENiX EMERGENCY VEHICLES LTO Foam Tube-FD 10109103 $465.45 43381 934 PHONE EXPERTS COMMUNICATIONS L Check Security System & Uplink Unit,Batteries-PW 10/09/03 $177.08 43382 4272 PICKERING, DAWNA Program Refund-RD 10/09/03 ~ $21,00 43383 597 PRAIRIE OFFICE PRODUCTS Various Office Supplies-All Depts 10/09103 $1,386,94 43384 3782 PRO WASH LTD, Paint Change Room Floors-A 10109/03 $2,14000 43385 318 PROVINCIAL TREASURER FOIP Act & Regulations,Local Gov,Statutes-MO 10109/03 $255,57 43386 258 PUROLATOR COURIER LTO, Courier Services-FD 10/09/03 $2009 43387 689 RED DEER FASTENERS & TOOLS LTD Nuts & Bolts-PW 10/09/03 $22,59 43388 4182 RENTAL STORE, THE Paint Sprayer,Scaffolding & Chipping Hammer Rent-RD 10/09/03 $517,58 43389 329 RITZ LDA DRUGS Pens 10/09/03 $6,72 43390 1115 SAFETY CODES COUNCIL JuI1-Sep30'03 Safety Codes-DEV 10/09/03 $480,00 43391 4278 SCL ENGINEERING LTD, Engineering Consulting Services-RD 10/09/03 $7,920,53 43392 904 SHANNON, MARIANNE Facility Rental Deposit Refund-RD 10/09/03 $200,00 43393 3229 SILVER AUTOMOTIVE (RED DEER) Machine Screws,RV Antifreeze-PW 10/09/03 $160.41 43394 3839 SINGLE TOUCH TECHNOLOGIES INC. Network Support,P4 Laptop Computer,Cabie-AII Depts 10/09/03 $5,594,90 43395 438 SMITH DOW & ASSOCIATES LTD, Utility Locates,Soil Testing-PW 10/09/03 $2,396,80 43396 4275 SMITH, PETER Cleanup Deposit Refunds-DEV 10/09/03 $600,00 43397 3266 SOMERSET HOMES Cleanup Deposit Refunds-DEV 10/09/03 $600,00 43398 4273 STANTON, MICHELLE Program Refund-RD 10/09/03 $21,00 43399 3534 STAPLES Various Office Supplies-L,DEV 10/09/03 $682,25 43400 1685 STAPLES-THE OFFICE SUPERSTORE Banquet Tables,Overhead Projector-CC,FD 10109/03 $1,200,73 - 43401 4262 SYLVAN LAKE COMMUNITY PARTNERS Table Rental at Info Fair-RD 10/09/03 $10.00 43402 3359 SYLVAN LAKE HOMES LTD. Cleanup Deposit Refunds-DEV 10/09/03 $3,600.00 43403 43 SYLVAN LAKE ICE CO. 36 Bags of Ice-CC 10/09/03 $46.80 43404 99 SYLVAN LAKE LODGE Oct'03 Lodge Requisition-MO 10/09/03 $13,333.33 43405 101 SYLVAN LAKE NEWS LTD. Sep'03 Town Page,Leisure Guide Inserts-All Depts 10/09/03 $2,835.80 43406 348 SYLVAN LAKE SUMMER HOCKEY SCHO Sep'03 Ice Subsidy-A 10/09103 $3,933.86 43407 1415 TAB Filing Supplies-TX 10/09/03 $326.82 43408 471 TAGISH ENGINEERING LTD. Aug'03 Engineering Services-PW 10109103 $3,072.78 43409 4263 TEAM AQUATIC SUPPLIES Wallmount Face Clocks-AC 10109103 $920.20 43410 990 TELEBYTE COMMUNICATIONS INC. Telephone Set-PS 10109/03 $447.26 43411 646 TOTEM BUILDING SUPPLIES LTD. ScrewS,Silicone,Adhesive-RD 10/09103 $107.04 43412 1439 TREES DROPPED OR TOPPED Remove Dead Tree at 5434 47 Avenue-PK 10109/03 $214.00 43413 484 UNITED PARCEL SERVICE Courier Services-PW 10/09103 $14.93 43414 3849 VOXCOM SECURITY SYSTEMS Oct-Dec31 '03 Alarm Monitoring-AC 10109/03 $127.60 43415 308 W.E. GREER LTD. Cleaning Products-RD,AC 10/09/03 $746.36 43416 1151 WAL-MART CANADA iNC. File Cabinet,Tape,Door Stop-FD 10109/03 $104.54 43417 1416 WATER SHOP, THE Bottled Water-MO,AC 10109/03 $49.50 43418 957 WILD ROSE ASSESSMENT SERVICES Oct'03 Assessment Services-TX 10/09103 $5,746.79 43419 158 ZEP MANUFACTURING CO Cleaning Products-CR,RD 10109103 $1,538.74 Total Amount of Cheques $369,888.95 N