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Minutes of Ordinary Meeting

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Minutes of Ordinary Meeting Wodonga Council minutes for the Ordinary meeting of the council held in the The Cube Wodonga – 118 Hovell St, Wodonga on June 24, 2019. Present Cr A Speedie (Mayor) Cr K Bennett (Deputy Mayor) Cr L Hall Cr D Lowe Cr R Mildren Cr B Mitchell In attendance Mr M Dixon Chief Executive Officer Ms N Klein Director Business Services Ms D Mudra Director Community Development Mr L Schultz Director Planning and Infrastructure Ordinary meeting - June 24, 2019 1. Calling to order The meeting was called to order at 6pm by the Mayor. 2. Statement of acknowledgement The Mayor read the following: We acknowledge the traditional owners of the land on which we are meeting. We pay our respects to their Elders and to Elders from other communities who may be here today. 3. Apologies and requests for leave of absence Cr John Watson was on leave of absence. 4. Declaration under Acts, Regulations, Codes or Local Laws Late confidential item The CEO advised that with the agreement of the Council it was proposed to introduce a late item of urgent confidential business, Proposed development within Logic, to be numbered in the agenda as item 16.3. Consideration of the item should be closed to members of the public as it contains matters listed under section 89 (2) (d) and (e) of the Local Government Act 1989 relating to contractual matters and proposed developments. Motion Crs Danny Lowe / Kat Bennett That the recommendation be adopted. Carried 5. Declaration by councillors of any conflict of interest Cr Hall disclosed a conflict of interest, being an indirect interest due to impact on residential amenity (section 78E of the Local Government Act, 1989), for item 8.11 Golf Cart access to the Wodonga Golf Course. The nature of the interest is that Cr Hall owns properties that backs on to the golf course. Cr Lowe disclosed a conflict of interest, being an indirect interest by close association (section 78 of the Local Government Act, 1989), for item 8.11 Golf Cart access to the Wodonga Golf Course. The nature of the interest is that Cr Lowe’s father assisted with the wording of the petition / letter of complaint. Cr Mildren disclosed a conflict of interest, being an indirect interest because of conflicting duty (section 78B of the Local Government Act, 1989), for item 8.7 Waste Management Strategy. The nature of the interest is that Cr Mildren’s business has been engaged by a client to progress a waste management project. Page 2 of 151 Ordinary meeting - June 24, 2019 6. Confirmation of minutes of previous meeting Recommendation That the minutes of the ordinary meeting of council held on May 13, 2019, as circulated, be confirmed. Motion Crs Kat Bennett / Danny Lowe That the recommendation be adopted. Carried unanimously Recommendation That the minutes of the special meeting of council held on June 17, 2019, as circulated, be confirmed. Motion Crs Libby Hall / Kat Bennett That the recommendation be adopted. Carried unanimously 7. Delegates reports Nil 8 8. Officers reports for determination 8.1 Section 223 submissions on the 2019-2020 Budget and Council 9 Plan 8.2 Council Plan 23 8.3 2019-2020 Budget and declaration of rates and charges 26 8.4 Appointment of acting Chief Executive Officer 47 8.5 Guidelines for question time at Council meetings 50 8.6 Procurement Policy 53 8.7 Waste Management Strategy 58 8.8 CityLife 12-month Review 66 8.9 Wodonga's Youth Strategy 71 8.10 Master Plan Update - Birallee Park and Kelly Park 78 Page 3 of 151 Ordinary meeting - June 24, 2019 8.11 Golf Cart access to the Wodonga Golf Course 86 8.12 Planning for the Wodonga Hills - Wodonga Hills Advisory Group 91 Interim Report May 2019 9. Officers reports for noting Nil 99 10. Officers reports for information 10.1 Finance Report for May 2019 100 10.2 Planning Report for May 2019 112 10.3 Building Report for April 2019 115 10.4 Building Report for May 2019 118 10.5 Competitive Services Report for May 2019 122 10.6 Decisions register 125 10.7 Assemblies of councillors 132 10.8 Waste Management Levy Internal Audit 138 11. Notices of motion Nil 140 12. Petitions Nil 141 13. Council seal Nil 142 14. Urgent business 15. Question time 16. Confidential business 16.1 Confirmation of confidential minutes of May 13, 2019 147 16.2 Strategic land acquisition - update 148 16.3 Proposed Development within LOGIC 149 Page 4 of 151 Ordinary meeting - June 24, 2019 17. Confidential urgent business 18. Close of meeting Page 5 of 151 Ordinary meeting - June 24, 2019 Live streaming and video recording of meeting The council meeting will be live streamed on the internet and video recorded. The video recording of the meeting will be uploaded online within 48 hours of the conclusion of the meeting, and be capable of repeated viewing. The voices and images of those participating in the meeting, and in the gallery, may be captured as part of this recording. Every care is taken to maintain the privacy of persons in the public gallery with the camera focussed on the Mayor, Councillors and Executive Officers. However, persons in attendance at a public council meeting are advised that incidental capture of an image or sound of persons in the public gallery may occur. By remaining at the meeting persons give their consent to being filmed and the possible use of images and sound recordings in a live streaming or published video of the public council meeting. Page 6 of 151 Ordinary meeting - June 24, 2019 Page 7 of 151 Ordinary meeting - June 24, 2019 7 - Delegates reports There were no delegate reports received for this meeting. Page 8 of 151 Ordinary meeting – June 24, 2019 8 - Officers reports for determination Business Services 8.1 - Section 223 submissions on the 2019-2020 Budget and Council Plan Purpose of report The purpose of this report is to provide the council with a report on the public consultation process for the draft 2019-2020 Budget, including a report from the Special Council meeting held to hear from persons who requested to be heard. Background At its meeting of May 13, 2019 the council resolved to place the draft 2019-2020 Budget on public exhibition for a 28 day period as provided for by s.223 of Local Government Act 1989 (the Act). The draft Budget was advertised in the Border Mail on Wednesday, May 15 and was available for inspection at Council’s High Street office, Wodonga library, community centres, and on the Wodonga Council web site. Thirty eight section 223 written submissions were received, as tabled, and in addition, significant community feedback via community forums, social media, etc, as tabled. Three section 223 submitters requested to be heard and a Special Meeting of the council was held at 9 am on Monday, June 17 for that purpose: 1. Wodonga Hockey Club 2. Charles Mitchell 3. Wodonga Football and Sports Club Incorporated Separately councillors have received a full copy of all submissions. The following table summarises the submissions received, as well as the action recommended by officers: Section 223 submitter one Officer recommendations Complimented council for living There were no specific changes within its means, noting 7 years requested for the draft budget, therefore without borrowings. officers recommend no change to proposed 2019-2020 budget. Section 223 submitter two Officer recommendations Requested Council to consider more The 2019-2020 draft budget includes $50,000 dog parks. in operational projects for the provision of a new dog park. Recommend no change to proposed 2019-2020 budget. Section 223 submitter three Officer recommendations Written and verbal submission by Council does support a $300,000 contribution Wodonga Hockey Club regarding the to the proposed construction of the Wodonga construction of the Wodonga Hockey Hockey Club pavilion on the condition that the Page 9 of 151 Ordinary meeting – June 24, 2019 8 - Officers reports for determination Business Services 8.1 - Section 223 submissions on the 2019-2020 Budget and Council Plan (cont’d) Club Pavilion. $500,000 is received from the Federal A $500,000 grant commitment for Government, as outlined during the Federal this project has been received from election In May 2019, the Wodonga Hockey the federal government which Club makes a $200,000 cash contribution to requires an equivalent Council and Council will manage and deliver co-contribution. The Wodonga the project. Hockey Club will contribute $200,000 Council officers will continue to work with the and is requesting Wodonga Council to Wodonga Hockey Club to assist with future include $300,000 in the 2019-2020 funding opportunities. capital budget. Support from Council officers is also requested to assist Recommend including a $300,000 net with completion of Victorian State financial contribution, made up of $1 Government grant submissions million in the capital budget for the towards the same project. Wodonga Hockey Club pavilion, offset by $500,000 grant revenue and $200,000 cash contribution revenue in the proposed 2019-2020 budget. Section 223 submitter four Officer recommendations Submission by Wodonga District Turf No specific changes requested for the budget. Club. Council staff will continue to work with Acknowledged the $20,000 Wodonga Turf Club to address operational operational budget allocation for the repairs and maintenance requests. Exhibition Centre lighting upgrade. Recommend no change to proposed Requested they continue to work 2019-2020 budget. with Council to address roof Council plan initiatives summarised in the sisalation and the floor surface of the budget document relate to specific actions Exhibition Centre. required to be completed and reported on by Provided feedback on the Council Council and which are outlined in the Council Plan initiatives in the 2019-2020 Plan and annual action plan.
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