PARISH COUNCIL Clerk to the Council: Martin K Campbell, Well Cottage, High Street, , NR11 8AH Telephone: 01263 834551 E-mail: [email protected]

Minutes of the Ordinary Meeting of the Council held on Monday 10th September 2012 in the Reading Room, Ingworth

Present: M Bunce, A Burns, C Cannon (Chairman), A Gibbons, J Steed (p/time) and two parishioners.

1. C Cannon welcomed those present with apologies being received from R Calvert and Cllr N Smith (NNDC).

2. Declarations of interest – none

3. Co-option of members to fill vacancies on the Council – there were three vacancies to be filled by co-option and the Council agreed to co-opt Mhairi Bunce and Alison Burns; MB and AB signed their Declaration of Acceptance of Office and joined the Council. The Clerk gave MB and AB ‘Members’ Interests’ forms provided by the NNDC Monitoring Officer which CC agreed to collect before they are returned to NNDC.

4. The minutes of the Annual Parish Meeting and the Annual Meeting of the Council both held on Monday 14th May 2012 were agreed and signed.

5. Matters arising 5.1 NCC highways matters; Road – the Clerk read the letter of reply from the NFU and further problems in the use of Banningham road by large vehicles were reviewed; the Clerk had made further representation to the police and NCC and gave their responses. It was hoped however that the route taken by some large agricultural vehicles may now be varied to avoid using Ingworth Bridge. 5.2 NCC footpaths – the Clerk had circulated the recent policy document (PROW) from NCC. 5.3 Playground – nil further 5.4 Annual Report – this had been produced and thanks were due to members who arranged the distribution to all households.

6. Planning 6.1 Lodge, Butts common, new porch (2012/0583) – the Council had no objection and the application had been approved.

7. Finance 7.1 Finance report: the Clerk had arranged for the Internal Audit and made the submission of the Annual Return for the External Audit, which had been completed without comments for the Council to consider. The Notice of Completion had been posted. The Clerk presented a bank reconciliation which was signed off. There was need for a third bank signatory and it was agreed that this should be M Bunce; the Clerk would make the necessary arrangements.

INGWORTH PARISH COUNCIL Clerk to the Council: Martin K Campbell, Well Cottage, High Street, Southrepps, Norwich NR11 8AH Telephone: 01263 834551 E-mail: [email protected] 10.09.12 page 2 7.2 Review of the budgets for 2012-13 and first draft 2013-14; these had been circulated to members so the Clerk explained their construction for the benefit of new members. Following discussion the budgets were adopted. 7.3 The Council agreed to set the parish precept for 2013-14 at £2290, an increase of £100 on the previous year; the demand was signed by the Chairman and two members; the Clerk would notify NNDC in due course. 7.4 The following payments due were approved en bloc, all in favour: - NNDC, annual report printing £7.80 (cheque 0358) * - NORSE, grass cutting £164.73 (0359) * - K Benford, audit fee £25.00 (0360) * - E.ON, electricity £17.56 (0361) * - Mazars, audit fee £60.00 (0362) - Clerk’s pay £181.01 (0363) - Clerk’s expenses (Mar-Aug) £180.13 (0364) The cheques were signed. (* signed outside the meeting)

8. Localism Act 2011 - new Code of Conduct; a draft had been circulated to members being the code adopted by NNDC. The Council agreed to adopt this format with all in favour and all members present signed the Code. After obtaining the two additional signatures the Clerk would provide a copy for each member. The Clerk had distributed the new ‘Members’ Interests’ forms provided by the NNDC Monitoring Officer which he had returned to NNDC.

9. To consider the future direction of the Parish Council – this had been placed on the agenda given the difficulty in establishing a full Council; a flyer to all households had been distributed and the Council reflected on the alternative options and their implications, particularly in respect of maintaining local voice. Members reported views they had heard within the village and the Clerk outlined the procedural options available to the Council; but given the two co-options (item 3) and an expectation that a third would be available to come forward at the December 3rd 2012 meeting the Council took the view that they would pursue the ‘status quo’.

10. Reports 10.1 Clerk’s report – NNDC had invited parishes to attend the new Coastal Issues Forum. Cllr N Smith (NNDC) had advised the Clerk that the Reading Room had been reprieved as a Polling Place, and would be used on November 15th for the Police Commissioner election; the Clerk advised his holiday dates and reminded members of the meeting the next day with the EA to discuss river maintenance of the Bure. 10.2 Councillors’ reports - the nuisance caused by waste burning was raised. In open session the speeding traffic in the village was again becoming a concern and there is some interest in developing the Community Speedwatch scheme. In the meantime the Clerk would endeavour to obtain the refuse bin stickers which members can offer to householders whose bins are regularly displayed prominently. The meeting closed at 20.55.

Signed...... (Chairman) Date...... 2012