LAP. SURVE-1-RSPO PT BAS 2016 Revisi 2
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Roundtable on Sustainable Palm Oil Annual 1st Surveillance Audit Report the RSPO Principles & Criteria year 2013 (Generic) RSPO SCCS 2014 Report No. ASA11-14011 PT Barumun Agro Sentosa Jl. DC Mahakam Blok C No. 14 Padang Golf, Polonia Medan - 20157 Date of assessment: August 23 – 25, 2016 Report prepared by: Dewi Akbari (RSPO Lead Auditor) Certification decision by: Abdul Qohar (Director of PT TUV Rheinland Indonesia) Certification Body: Jakarta Head Office Menara Karya 10th Floor Jl. H.R. Rasuna Said Block X-5 Kav. 1 – 2 Jakarta 12950 – Indonesia Phone: +62 21-579 44 579 Fax: +62 21-579 44 575 Email: [email protected] www.tuv.com TABLE OF CONTENTS 1.0 SCOPE OF RE-CERTIFICATION ASSESSMENT ...................................................... 3 1.1 Principle and Criteria Used ................................................................................................................. 3 1.2 Type of Assessment ............................................................................................................................ 3 1.3 Certification Details .............................................................................................................................. 3 1.4 Location and Maps .............................................................................................................................. 3 1.5 Organizational Information / Contact Person & Updates on Company Profile ................................... 6 1.6 Description of Supply Base ................................................................................................................. 6 1.7 Actual production volumes, tonnages and projected outputs. ............................................................. 7 1.8 Dates of Plantings and Replanting Cycles .......................................................................................... 8 1.9 Area of Plantation (Total, Planted and Mature) .................................................................................... 9 1.10 Progress against Time Bound Plan ..................................................... Error! Bookmark not defined. 1.11 Compliance to Partial Certification Requirements ............................. Error! Bookmark not defined. 1.12 Progress of associated smallholders or outgrowers towards RSPO compliance ............................. 11 1.13 Revised Approximate Tonnages Certified ......................................................................................... 11 2.0 ASSESSMENT PROCESS .................................................................................. 12 2.1 Certification Body ................................................................................................................................. 12 2.2 Qualifications of Lead Assessor and Assessment Team ..................................................................... 12 2.3 Assessment Methodology & Agenda ................................................................................................... 13 3.0 ASSESSMENT FINDINGS .................................................................................. 14 3.1 Summary of Findings ............................................................................................................................ 14 3.2 Status of Previously Identified Non-conformities ................................................................................. 48 3.3 Identified Non-conformances, Corrective Actions Taken and Auditors Conclusions .......................... 55 3.4 Status of Previously Identified Non-conformities ................................... Error! Bookmark not defined. 3.5 Identified Non-conformances against RSPO SCCS Requirements, Corrective Actions Taken and Auditors Conclusions .................................................................................... Error! Bookmark not defined. 3.6 Noteworthy Positive Component ......................................................................................................... 58 3.7 Conclusion and Recommendation for RSPO P & C and Supply Chain Certification ......................... 59 TUV Rheinland recommends that Aek Sigala gala Mill be continuing approved for certification of compliance to the RSPO P & C and Supply Chain Certification System. ................................................ 59 3.8 Issues Raised by Stakeholders and Findings Pertaining to Issues .................................................... 59 4.0 CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY 60 4.1 Date of Next Surveillance Visit ............................................................................................................. 60 4.2 Acknowledgements of Internal Responsibility and Formal Sign-Off by Client ..................................... 60 Appendix 1: Details of Certificate ............................................................................................................... 61 Appendix 2 : Certification Audit Plan .......................................................................................................... 62 Appendix 3: List of Abbreviations ................................................................. Error! Bookmark not defined. Appendix 4: List of Stakeholders Interviewed and Contacted ................................................................... 63 Appendix 5: Observations and Opportunities for Improvement ................................................................. 64 RSPO 1st Surveillance Audit Report PT Barumun Agro Sentosa Page 3 of 64 1.0 SCOPE OF RE-CERTIFICATION ASSESSMENT 1.1 Principle and Criteria Used The operations of the palm oil mill(s) and its supply base of FFB were assessed against the RSPO Principles & Criteria year 2013 (generic) and RSPO SCCS 2014. 1.2 Type of Assessment The RSPO 1st surveillance assessment was carried out on 1 mill and 3 company estates supplying to this mill, which are Aek Barumun Estate, Aek Sigala-gala Estate and Aek Kulim Estate owned by PT Barumun Agro Sentosa (PT BAS), which was previously named PT First Mujur Plantation & Industry (PT FMPI). The date of 1st certificate of this unit was October 13, 2010 valid until October 12, 2015. 1.3 Certification Details The details of RSPO certification of PT Barumun Agro Sentosa are as per the table below: Table 1: RSPO Certification details of PT Barumun Agro Sentosa RSPO Membership no.: 1-0059-08-000-00 on behalf PT Barumun Agro Sentosa since August 29, 2008 RSPO Certificate no.: 824 502 14011 Date of first RSPO certificate & validity: October,13 2010 & valid until October,12, 2015 Date of re-certification audit: June 22-25, 2015 Date of revised RSPO certificate & validity Jan 17, 2017 & valid until Nov 01, 2020 (if applicable): CPO tonnages claimed: 64,102.49 tonnes PK tonnages claimed: 15,262.49 tonnes 1.4 Location and Maps Table 2: GPS locations for all estates and mills included in re-certification assessment Name of mill / GPS locations Location estate Latitude Longitude Ujung Gading Jae Village, Simangambat Aek Sigala gala Mill 01 °37 ‘ 16.2 100 °06 ‘ 08.8 Sub District, Padang Lawas Utara District " " Aek Barumun Ujung Gading Jae Village, Simangambat 01 °35 ‘ 01.3 100 °07 ‘ 51.3 Estate Sub District, Padang Lawas Utara District " " Aek Sigala gala Ujung Gading Jae Village, Simangambat 01 °36 ‘ 14.2 100 °05 ‘ 50.5 Estate Sub District, Padang Lawas Utara District " " Jambu Tonang Village, Ujung Gading Jae Aek Kulim Estate Village, Simangambat Sub District, Padang 01 °39 ‘ 01.7 " 100 °05 ‘ 59.6 " Lawas Utara District QMF: RSPO-007b-11 RSPO 1st Surveillance Audit Report PT Barumun Agro Sentosa Page 4 of 64 North Padang Lawas District Figure 1: Map of North Sumatera Province and North Padang Lawas District in North Sumatera, Indonesia QMF: RSPO-007b-11 RSPO 1st Surveillance Audit Report PT Barumun Agro Sentosa Page 5 of 64 Figure 2 : Map of PT Barumun Agro Sentosa land area Description: 1. AS : Aek Sigala-gala 2. ABR : Aek Barumun 3. AK : Aek Kulim QMF: RSPO-007b-11 RSPO 1st Surveillance Audit Report PT Barumun Agro Sentosa Page 6 of 64 1.5 Organizational Information / Contact Person & Updates on Company Profile Contacts details of the company are as follows: Company Name: PT Barumun Agro Sentosa Address: Main office : Jl. DC Mahakam Blok C No. 14, Padang Golf, Polonia, Medan, North Sumatera Province, Indonesia – 20157 Plantation office : Ujung Gading Jae Village, Simangambat Sub District, Padang Lawas Utara District, North Sumatera Province, Indonesia Contact Person: Husin Salim Telephone: +62-812-7516986 Email: [email protected] PT Barumun Agro Sentosa was previously certified under the company name PT First Mujur Plantation & Industry, which was established in year 1990. The change of company name was agreed by the company’s shareholders according to Act no. 303 dated 28 December 2010 from the Humberg Lie SH, SE, Mkn Notary and approved by the Republic of Indonesia Ministry of Law and Human Rights as per decision letter no. AHU-08277.AH.01.02 year 2011 regarding the change of the company’s statutes. The company was initially entitled to govern a concession area of 12,319 ha and as stated in the certification report for PT FMPI, the mill is also receiving FFB supply from another small estate area within Aek Kulim estate which is owned by the company but the company has yet to receive the land use certificate (Hak Guna Usaha – HGU) for this area which covers 1,500 ha. At time of certification, the company had the location permit no. 503/0398/K/2009 dated 24 Sept 2009 (the location