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Ordinary Council Meeting Agenda – 15 October 2019

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Ordinary Council Meeting Agenda – 15 October 2019 Ordinary Council Meeting Agenda – 15 October 2019 Please be advised that an Ordinary Council Meeting will be held at 6:30 pm on Tuesday 15 October 2019 in the Council Chambers, Administration Centre at 99 Shepperton Road, Victoria Park. Mr Anthony Vuleta – Chief Executive Officer 10 October 2019 Table of contents Item Page no 1 Declaration of opening .................................................................................................................................4 2 Announcements from the Presiding Member .....................................................................................4 3 Attendance.........................................................................................................................................................6 3.1 Apologies..................................................................................................................................................6 3.2 Approved leave of absence ...............................................................................................................6 4 Declarations of interest.................................................................................................................................7 5 Public question time.......................................................................................................................................8 5.1 Response to public questions taken on notice at the Ordinary Council Meeting held on 17 September 2019 ........................................................................................................................8 5.2 Response to public questions taken on notice at the Agenda Briefing Forum held on 1 October 2019 ................................................................................................................................8 5.3 Public question time.............................................................................................................................9 6 Public statement time....................................................................................................................................9 7 Confirmation of minutes and receipt of notes from any agenda briefing forum..................9 8 Presentations.....................................................................................................................................................9 9 Method of dealing with agenda business...........................................................................................10 10 Chief Executive Officer reports ................................................................................................................11 10.1 Quarterly reporting - October 2019.............................................................................................12 10.2 Communications and Engagement Policy Adoption ............................................................25 10.3 Community Charter ............................................................................................................................31 11 Chief Community Planner reports..........................................................................................................36 11.1 51 Streatley Road, Lathlain - Perth Royals Football Club (Inc), Application For An Extended Trading Permit- January to March............................................................................36 11.2 No. 15 (Lot 25) Brodie-Hall Drive, Bentley - Additions and Alterations to Existing Research and Development Facility.............................................................................................44 11.3 Lot 170 State Street, Victoria Park - Intention to Dedicate as Private Road ................56 11.4 547-553 (Lot 929) Albany Highway, Victoria Park – Retrospective Approval for Alterations to Building Façade .......................................................................................................61 11.5 No. 156 (Lot: 1) Orrong Road, Lathlain for proposed Telecommunications Tower ..75 11.6 Large Format Digital Sign – Freeway Overpass – Recommendation to Western Australian Planning Commission...................................................................................................89 12 Chief Operations Officer reports.............................................................................................................96 2 of 106 13 Chief Financial Officer reports..................................................................................................................97 13.1 Schedule of Accounts for August 2019 ......................................................................................97 13.2 Financial statements for the month ending 31 August 2019..........................................100 14 Committee Reports....................................................................................................................................103 15 Applications for leave of absence........................................................................................................103 16 Motion of which previous notice has been given .........................................................................103 16.1 Cr Brian Oliver - Perth Football Club - new facility..............................................................103 17 Questions from members without notice.........................................................................................106 18 New business of an urgent nature introduced by decision of the meeting .......................106 19 Public question time..................................................................................................................................106 20 Public statement tIme...............................................................................................................................106 21 Meeting closed to the public.................................................................................................................106 21.1 Matters for which the meeting may be closed .....................................................................106 21.2 Public reading of resolutions which may be made public................................................106 22 Closure............................................................................................................................................................106 3 of 106 1 Declaration of opening Acknowledgement of Country (by Mayor) I am not a Nyungar man, I am a non-Indigenous man. I am honoured to be standing on Whadjuk - Nyungar country on the banks of the Swan River. Ngany yoowart Noongar maam, ngany wadjella maam. Ngany djerapiny Wadjak – Noongar boodja-k yaakiny, nidja bilya bardook. I acknowledge the traditional custodians of this land and respect past, present and emerging leaders, their continuing cultural heritage, beliefs and relationship with the land, which continues to be important today. Ngany kaaditj Noongar moort keny kaadak nidja Wadjak Noongar boodja. Ngany kaaditj nidja Noongar birdiya – koora, ye-ye, boorda, baalapiny moorditj Noongar kaadijtin, moort, wer boodja ye-ye. I thank them for the contribution made to life in the Town of Victoria Park and to this region. Ngany youngka baalapiny Noongar birdiya wer moort nidja boodja. 2 Announcements from the Presiding Member 2.1 Recording and live streaming of proceedings In accordance with clause 39 of the Town of Victoria Park Meeting Procedures Local Law 2019, as the Presiding Member, I hereby give my permission for the administration to record proceedings of this meeting. This meeting is also being live streamed on the Town’s website. By being present at this meeting, members of the public consent to the possibility that their image and voice may be live streamed to public. Recordings are also made available on the Town’s website following the meeting. 2.2 Public question time and public statement time There are guidelines that need to be adhered to in our Council meetings and during question and statement time people speaking are not to personalise any questions, or statements about Elected Members, or staff or use any possible defamatory remarks. In accordance with clause 40 of the Town of Victoria Park Meeting Procedures Local Law 2019, a person addressing the Council shall extend due courtesy and respect to the Council and the processes under which it operates and shall comply with any direction by the presiding member. A person present at or observing a meeting shall not create a disturbance at a meeting, by interrupting or interfering with the proceedings, whether by expressing approval or dissent, by conversing or by any other 4 of 106 means. When the presiding member speaks during public question time or public statement time any person then speaking, is to immediately stop and every person present is to preserve strict silence so that the presiding member may be heard without interruption. 2.3 No adverse reflection In accordance with clause 56 of the Town of Victoria Park Meeting Procedures Local Law 2019, both Elected Members and the public when speaking are not to reflect adversely on the character or actions of Elected Members or employees. 2.4 Town of Victoria Park Meeting Procedures Local Law 2019 All meetings of the Council, committees and the electors are to be conducted in accordance with the Act, the Regulations and the Town of Victoria Park Meeting Procedures Local Law 2019. 2.5 Rates Prize Draw winners 5 of 106 3 Attendance Mayor
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