SOUTH LAKELAND DISTRICT COUNCIL South Lakeland House, Kendal, Cumbria LA9 4UQ www.southlakeland.gov.uk You are requested to attend a meeting of the Council on Thursday, 12 August 2010, at 6.30 p.m. in the Council Chamber, South Lakeland House, Kendal Note – A briefing session on the Lake District Partnership Plan which will be held at 5.15 p.m. until 5.45 p.m. in the District Council Chamber For those who wish to attend, Prayers will be said in the District Council Chamber at 6.20 p.m. Membership Councillors Caroline Airey James Airey Kath Atkinson Rosie Ballantyne-Smith Alan Baverstock Roger Bingham Norman Bishop-Rowe Rob Boden Jonathan Brook Stephen Coleman Stan Collins Brian Cooper Jackie Cooper Joss Curwen Colin Davies Julie Dawson Philip Dixon Sheila Eccles Sylvia Emmott (Chairman) David Evans Clare Feeney-Johnson Clive Graham Brenda Gray Anne Hall Tom Harvey Frank Hodson Colin Hodgson Brendan Jameson Janette Jenkinson Pru Jupe Kevin Lancaster Sonia Lawson Ian McPherson Maureen Nicholson Vivienne Rees Jamie Samson Andy Shine Hilary Stephenson Jo Stephenson (Vice-Chairman) Ian Stewart Peter Thornton David Vatcher Graham Vincent Ted Walsh Bill Wearing Brian Wilkinson David Williams Mark Wilson Mary Wilson Brenda Woof Peter Woof 4 August 2010 Debbie Storr, Corporate Director (Monitoring Officer) For all enquiries, please contact:- Committee Administrator: Chris Woods, Democratic Services Manager Telephone: 01539 733333 Ext.7440 e-mail: [email protected] 1 2 AGENDA Apologies : Roll Call Page Nos. PART I 1. MINUTES 5 - 14 To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Council held on 29 June 2010 (copy attached). 2. PUBLIC PARTICIPATION Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so before the commencement of the meeting. Information on how to make the application can be obtained by viewing the Council’s Website www.southlakeland.gov.uk or by contacting the Democratic Services Manager on 01539 717440. (1) Questions To receive any questions which have been received from members of the public. (2) Deputations and Petitions To receive any deputations or petitions which have been received from members of the public. 3. DECLARATIONS OF INTEREST To receive declarations by Members of personal and prejudicial interests in respect of items on this Agenda. If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting. 4. LOCAL GOVERNMENT ACT 1972 – EXCLUDED ITEMS To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public. 5. CHAIRMAN’S ANNOUNCEMENTS To receive announcements by the Chairman. 6. 2009 -10 OVERVIEW AND SCRUTINY ANNUAL REPORT 15 - 28 To receive the 2009-2010 Overview and Scrutiny Annual Report. 7. REFERRALS FROM CABINET (1) 2009/10 Final Accounts Issues – Revenue 29 - 42 To approve the schedule of carry forwards and the transfers to and from Reserves as set out in the report. (2) 2009/10 Final Accounts Issues – Capital 43 - 56 To approve the schedule of carry forwards and approve the updated Capital Programme for 2010/11 onwards as detailed in the report. (3) Budget Strategy Report 2011/12 – 2015/16 57 - 66 To approve the recommendations of Cabinet. 3 8. TREASURY MANAGEMENT ANNUAL REPORT AND ACTUAL 67 - 80 PRUDENTIAL INDICATORS 2009/10 To approve the actual 2009/10 Prudential Indicators within the report and accept the Treasury Management stewardship report for 2009/10. 9. CORPORATE FINANCIAL MONITORING APRIL - JUNE 2010 81 - 94 To receive a report from the Corporate Finance Manager and Strategic Finance Manager. 10. CHOICE BASED LETTINGS: ALLOCATION POLICY (PD/10/001/H&D) 95 - 176 To approve the new allocation policy for the Cumbria Choice Based Lettings system and the local lettings policy which would apply to South Lakeland and adopt it as part of the Council’s Policy Framework. 11. LOCAL ENTERPRISE PARTNERSHIP 177 - 186 To inform full Council of the letter dated 29 June 2010 from HM Government regarding an invitation to work with Government and to consider the formation of a local enterprise partnership. 12. MINUTES OF MEETINGS To receive Chairmen’s comments (if any notified) in respect of the minutes of Committee meetings held between 26 April and 9 July 2010. If Members wish to raise questions with regard to any minutes of the Regulatory or Overview and Scrutiny Committee meetings held since the Agenda was issued for the last Council meeting, then notice should be provided in line with Rule 10 of the Council Procedural Rules (page 85 of the Constitution). 13. EXECUTIVE REPORTS, DECISIONS AND CABINET QUESTION TIME 187 - 214 To receive the Executive Report from the Leader and to deal with any questions to the Leader and/or Portfolio Holders on any topic which is within the jurisdiction or influence of the Council, and is relevant to their Portfolio. Any Member who poses a question will be entitled to one supplementary question on the same topic. Members are encouraged to give Portfolio Holders 24 hours’ notice of questions. If no notice is received, then the Portfolio Holder can reserve the right to give a written answer. Where notice of questions has been given, these will be taken first. Where a Member wishes to ask more than one question, please submit questions in order of priority. If more than one Member sends in a question, these will be taken in alphabetical order of Members’ names. The question time will be limited to 30 minutes. 14. QUESTIONS To deal with any questions under Paragraph 10 of the Council’s Rules of Procedure, of which due notice has been given and/or the Chairman allows as a matter of urgent business. PART II Private Section (exempt reasons under Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, specified by way of paragraph number) There are no items in this part of the Agenda. 4 21 29.6.2010 Council SOUTH LAKELAND DISTRICT COUNCIL Minutes of the proceedings at a meeting of the Council held in the District Council Chamber at South Lakeland House, Kendal, on Tuesday, 29 June 2010, at 6.30 p.m. Present Councillors Sylvia Emmott (Chairman) Jo Stephenson (Vice-Chairman) James Airey Kath Atkinson Rosie Ballantyne-Smith Alan Baverstock Roger Bingham Norman Bishop-Rowe Rob Boden Jonathan Brook Joss Curwen Colin Davies Julie Dawson Philip Dixon David Evans Clare Feeney-Johnson Clive Graham Brenda Gray Anne Hall Tom Harvey Colin Hodgson Brendan Jameson Janette Jenkinson Kevin Lancaster Sonia Lawson Ian McPherson Maureen Nicholson Vivienne Rees Andy Shine Hilary Stephenson Peter Thornton David Vatcher Graham Vincent Ted Walsh David Williams Mark Wilson Mary Wilson Brenda Woof Peter Woof Apologies for absence were received from Councillors Caroline Airey, Stephen Coleman, Brian Cooper, Jackie Cooper, Sheila Eccles, Frank Hodson, Pru Jupe, Jamie Samson, Ian Stewart, Bill Wearing and Brian Wilkinson. Officers Inge Booth Democratic Services Officer Lawrence Conway Acting Chief Executive Helen Smith Strategic Finance Manager Debbie Storr Corporate Director (Monitoring Officer) David Sykes Assistant Director (Community Investment and Development) Also in attendance at the meeting were Keith Finch from Tribal Consultants and John Sykes, Housing Stock Options Project Manager. C/026 MINUTES RESOLVED – That the Chairman be authorised to sign, as correct records, the minutes of the meetings of the Council held on 18 and 25 May 2010. C/027 DECLARATIONS OF INTEREST RESOLVED – That it be noted that no declarations of interest were made. C/028 LOCAL GOVERNMENT ACT 1972 – EXCLUDED ITEMS RESOLVED – That it be noted that there were no excluded items on the Agenda. 5 22 29.6.2010 Council C/029 CHAIRMAN’S ANNOUNCEMENTS The Chairman reported receipt of correspondence from the former Chief Executive in acknowledgement of the letter she had sent to him on behalf of all Members of the Council. In his letter, the former Chief Executive had said that he had taken great pride in moving the Council forward, and had expressed sorrow in being unable to complete his plans. He felt that the citizens of South Lakeland were blessed with a Council, which included Members of all political parties, all of whom were determined to achieve positive results for the community. The Chairman also referred to correspondence from the Mayor of Copeland Borough thanking her for her letter and kind words on behalf of South Lakeland District Council. Knowing that Copeland was in the thoughts and prayers of so many people was greatly appreciated. The Chairman informed Members that she had, over the last ten days, attended three functions involving young people from within the District:- • Kendal School of Gymnastics, Gymnastics Extravaganza; • Fantasia 4 Dance Platform, Lakes School, Windermere; and • Concert of the Westmorland Youth Orchestra with the Amabile Choir. These events had displayed the wealth of talent of the young people of South Lakeland, and the Chairman congratulated all involved. C/030 CHIEF EXECUTIVE ARRANGEMENTS Further to C/025 (2010/11), the Council now needed to consider arrangements for the future management of the Authority. A Member Panel had been set up which had, together with a representative from the IDeA, considered options available for the future undertaking of the role, including:- • an internal/external recruitment process for a Chief Executive, either permanent or on a fixed term basis; and • shared management arrangements with another Local Authority or other public sector organisations.