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Regular Council Meeting Town of Daysland

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Regular Council Meeting Town of Daysland Monday, July 27, 2020, 14:00 Council Chambers, Daysland Town Office 1. CALL TO ORDER 2. ADOPTION OF AGENDA 2 - 3 2.1 3. ADOPTION OF MINUTES 4 - 6 3.1 2020-06-22 Regular Council Minutes 4. CAO REPORT 7 - 10 4.1 July 27, 2020 CAO Report 11 - 84 4.2 Attachments to the CAO Report 5. COUNCIL REPORTS 85 - 88 5.1 Mayor Kusalik 89 5.2 Deputy Mayor Candlish 5.3 Acting Mayor Fisher 90 5.4 Councillor Robertson 6. IN CAMERA 7. ADJOURNMENT Page 1 of 90 TOWN OF DAYSLAND AGENDA REGULAR MEETING July 27, 2020 1400 hrs – 2:00 p.m. Daysland Council Chambers Call to Order Adoption of Agenda Adoption of Minutes 2020-06-22 Regular Council Minutes CAO Report 1. June YTD Financial Statements 2. CP Rail Subdivision 3. Shovel Ready Project 4. Sidewalk Discussion – June 16 5. West Central Planning Agency 6. Dust Control 7. COVID-19 Municipal Bulletins 8. CAO Meeting 9. AUMA Annual Convention 10. Correspondene 11. Closed Session Section 24(1) (a) (c) (g) Freedom of Information & Protection of Privacy Act Section 27(1) (a) Freedom of Information & Protection of Privacy Act COUNCIL REPORTS Mayor Kusalik 2020-06-25 BRAED Executive Meeting 2020-06-25 BRAED AGM 2020-07-23 BRAED Executive Meeting 1 Page 2 of 90 Deputy Mayor Candlish 2020-06-23 Flagstaff Regional Housing Group Acting Mayor Fisher 2020-06-23 Daysland Library Board 2020-06-24 Providence Place Councillor Robertson 2020-06-22 Flagstaff Regional Waste ADJOURNMENT 2 Page 3 of 90 Town of Daysland Regular Meeting Minutes – June 22, 2020 Mayor: Councillors: Mayor Ed Kusalik James (Butch) Robertson Deputy Mayor Candlish Acting Mayor Fisher Regrets: Councillor McLeod Staff: Rod Krips, CAO Brenda McDermott, Director of Legislative Services Janelle Dalen, Director of Finance Brian King, Brian King Professional Corporation Mayor Kusalik called the meeting to order at 2:00 p.m. DELEGATION Mayor Kusalik introduced Mr. Brian King of Brian King Professional Corporation to present the 2019 Audited Financial Statements. 2020-06-01 MOVED by Deputy Mayor Candlish to enter Closed Meeting at 2:00 p.m., as per Section 24(1) (a) of the Freedom of Information & Protection of Privacy Act. CARRIED 2020-06-02 MOVED by Acting Mayor Fisher to return to Open Meeting at 2:27 p.m. CARRIED Janelle Dalen exited the room at 2:27 p.m. Arlene Anderson and Jerry Saik entered the room at 2:27 p.m. APPROVAL OF THE AGENDA 2020-06-03 MOVED by Councillor Robertson to approve the agenda. CARRIED MINUTES 2020-05-04 MOVED by Deputy Mayor Candlish to approve the May 25, 2020 Regular Council Minutes. CARRIED 2020-06-05 MOVED by Acting Mayor Fisher to approve the June 16, 2020 Committee of the Whole Minutes. CARRIED Page 1 of 3 ______ 2020-06-22 Regular Council Meeting Page 4 of 90 CAO REPORT CAO Krips welcomed Mr. King to our meeting, and Mr. King reviewed the 2019 Audited Financial Statements. 2020-06-06 MOVED by Councillor Robertson to approve the Audited 2019 Financial Statements. CARRIED FIP – Regional Governance 2020-06-07 MOVED by Deputy Mayor Candlish that as per the February 24, 2020 Council Meeting, Daysland Council will receive the Regional Governance Report, and take no further action on amalgamation activities. CARRIED Racial Training 2020-06-08 MOVED by Acting Mayor that Administration research Racial Training opportunities. CARRIED Emergency Services Committee Meeting 2020-06-09 MOVED by Deputy Mayor Candlish to accept the Regional Services Master Agreement, and to direct the CAO Group to proceed with incorporating the comments/recommendations from the member municipalities into the Master Agreement, then proceeding with the development of the Flagstaff Regional Emergency Services Society. CARRIED UNAMIOUSLY 2020-06-10 MOVED by Councillor Robertson to accept the recommendation of Hardisty’s Town Council to appoint Marge Gausvik as designated officer to carry out the duties of Clerk for the Intermunicipal Subdivision Development and Appeal Board. CARRIED 2020-06-11 MOVED by Councillor Robertson to accept the CAO report. CARRIED Mayor Kusalik called for a recess at 3:17 p.m. The meeting resumed at 3:25 p.m. 2020-06-12 MOVED by Deputy Mayor Candlish to enter Closed Meeting at 3:25 p.m. as per Section 24(1) (a) (c) (g), and Section 27(1) (a) of the Freedom of Information & Protection of Privacy Act. In Attendance: Mayor Kusalik, Deputy Mayor Candlish, Acting Mayor Fisher, Councillor Robertson, CAO Krips 2020-06-13 MOVED by Councillor Robertson to return to Open Meeting at 3:50 p.m.CARRIED Page 2 of 3 ______ 2020-06-22 Regular Council Meeting Page 5 of 90 ADJOURNMENT The meeting was adjourned at 3:51 p.m. Next Regular Meeting: July 27, 2020 _______________________________ MAYOR _______________________________ CAO Page 3 of 3 ______ 2020-06-22 Regular Council Meeting Page 6 of 90 CAO Council Report Prepared for: Mayor and Council July 23, 2020 Prepared By: Rod Krips Chief Administrative Officer I present my report as follows: 1. June YTD Financial Statements Attached are the June YTD financial statements. The summary statement indicates a positive variance of $108,836 for the first six months of 2020. 2. CP Rail Subdivision We are in the final stages for the completion of the land purchase and subdivision of this property. I have spoken to both parties regarding the purchase of a partial section of this new subdivision and both parties are interested in moving ahead. I have sent the registered Plan to CP Rail for their final approval and signatures, and just awaiting the return of the documentation. 3. Shovel Ready Project Attached is the official letter from the Honorable Ric McIver, Minister of Transportation relating to the $3,189,375 grant for the lift station project. This represents 75% of the project cost – the remaining 25% will have to be funded by way of a debenture. Attached is a timeline chart for passing a borrowing bylaw for March 15, 2021 and 20, 25, 30-year options for the $1M debenture. There are many options for the term of the debenture, and I would appreciate Council’s input on the preferred length of the debenture. The deadline for submitting the application to the Alberta Capital Financing Authority is January 31, 2021. It is a bit complicated, as we cannot complete the bylaw until we know the cost of the tendered price of the project, and that won’t be available until the contract is awarded mid-September. This date is also dependent on delays that may occur because of COVID -19 supplier and various approval date issues. Attached is a copy of the audited financial statement debt limit for 2019. 1 | P a g e Page 7 of 90 4. Sidewalk Discussions – July 21st. As per our discussions on July 21, Administration prepared a draft of the points that Council agreed upon, and the draft of that policy is attached. Please review and bring any comments/edits to our meeting July 27th, 2020. I would like to thank the Mayor and Council for investing their time in this very important set of policies. 5. West Central Planning Agency Attached is a copy of a letter dated July 2nd, 2020 regarding dissolving West Central Planning Agency effective August 31, 2020; and an e-mail dated July 22, 2020 from Jason Tran, Manager of West Central Planning Agency. I received the following proposals for planning services: Municipal Planning Services Bergum Consulting Administration recommends that no decision be made at this time, until further information is received from West Central Planning Agency and the Town of Drayton Valley. 6. Dust Control The dust control has been completed and the types of applications were based on the recommendations of Flagstaff County Public Works. 7. Covid-19 Municipal Governance Bulletins Municipal Governance – FAQ July 3 Municipal Governance - FAQ July 17 8. CAO Meeting - The following items were on the CAO meeting held July 16th, 2020 in Hardisty: IARB – re: Opinion from Brownlee (Rebecca Kos) in adding the Village of Amisk as a member municipality (are all collectively ok with having them join and do we want to take Brownlee’s advice?) Rebecca wants to know if she needs to close the file or move forward. FIP – as requested by Kim Borgel Regional GIS Assessment Study & Implementation Prog. & the proposal that Forestburg is working on for: ü Centralized Asset and Maintenance records in one location ü Regular consulting with one of MuniSight’s Asset Management Specialists ü Improved reporting for data driven decision making ü Continuous asset and performance data support 2 | P a g e Page 8 of 90 ü Forward movement along the FCM asset management readiness scale E-Compliance – Software for Safety Compliance (Jim Fedyk) FRESS – recommendation from the RESC Mtg. June 16th 9. Alberta Urban Municipalities Association Annual Convention Attached is information relating to the annual convention. As it stands now, the convention will be a “virtual” event – unless COVID -19 subsides substantially, then the person to person convention will be open to one delegate per municipality which would be held in Calgary. 10. Correspondence Daysland & District Recreation Board May 28th, 2020 Meting Flagstaff Regional Housing Group May 12th, 2020 Meeting Minutes Battle River School Division Board Highlights – June 11, 2020 Flagstaff County – June 25th, 2020 Emergency Services Committee Recommendation from June 16th, 2020 Village of Forestburg – July 3, 2020 Recouping of Municipal Policing Costs Minister Kaycee Madu – July 9, 2020 Regional Governance Project Camrose Booster – July 14, 2020 Daysland & Ryley receiver government funding Town of Hardisty – July 21, 2020 Withdrawal notice from BRAED membership in 2021 Town of Hardisty – July 21, 2020 FIP Regional Governance Final Report AUMA – July 22, 2020 AUMA Statement on Bill 29 Governance Zone – George Cuff Municipal World – July 2020 The important role of the CFO (Part1) 11.
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