Regular Council Meeting Town of

Monday, July 27, 2020, 14:00 Council Chambers, Daysland Town Office

1. CALL TO ORDER

2. ADOPTION OF AGENDA

2 - 3 2.1

3. ADOPTION OF MINUTES

4 - 6 3.1 2020-06-22 Regular Council Minutes

4. CAO REPORT

7 - 10 4.1 July 27, 2020 CAO Report

11 - 84 4.2 Attachments to the CAO Report

5. COUNCIL REPORTS 85 - 88 5.1 Mayor Kusalik

89 5.2 Deputy Mayor Candlish

5.3 Acting Mayor Fisher

90 5.4 Councillor Robertson

6. IN CAMERA

7. ADJOURNMENT

Page 1 of 90 TOWN OF DAYSLAND AGENDA REGULAR MEETING July 27, 2020 1400 hrs – 2:00 p.m. Daysland Council Chambers

Call to Order

Adoption of Agenda

Adoption of Minutes

2020-06-22 Regular Council Minutes

CAO Report

1. June YTD Financial Statements

2. CP Rail Subdivision

3. Shovel Ready Project

4. Sidewalk Discussion – June 16

5. West Central Planning Agency

6. Dust Control

7. COVID-19 Municipal Bulletins

8. CAO Meeting

9. AUMA Annual Convention

10. Correspondene

11. Closed Session Section 24(1) (a) (c) (g) Freedom of Information & Protection of Privacy Act Section 27(1) (a) Freedom of Information & Protection of Privacy Act

COUNCIL REPORTS

Mayor Kusalik 2020-06-25 BRAED Executive Meeting 2020-06-25 BRAED AGM 2020-07-23 BRAED Executive Meeting

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Page 2 of 90 Deputy Mayor Candlish 2020-06-23 Flagstaff Regional Housing Group

Acting Mayor Fisher 2020-06-23 Daysland Library Board 2020-06-24 Providence Place

Councillor Robertson 2020-06-22 Flagstaff Regional Waste

ADJOURNMENT

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Page 3 of 90 Town of Daysland Regular Meeting Minutes – June 22, 2020 Mayor: Councillors: Mayor Ed Kusalik James (Butch) Robertson Deputy Mayor Candlish Acting Mayor Fisher

Regrets: Councillor McLeod

Staff: Rod Krips, CAO Brenda McDermott, Director of Legislative Services Janelle Dalen, Director of Finance Brian King, Brian King Professional Corporation

Mayor Kusalik called the meeting to order at 2:00 p.m.

DELEGATION Mayor Kusalik introduced Mr. Brian King of Brian King Professional Corporation to present the 2019 Audited Financial Statements.

2020-06-01 MOVED by Deputy Mayor Candlish to enter Closed Meeting at 2:00 p.m., as per Section 24(1) (a) of the Freedom of Information & Protection of Privacy Act. CARRIED

2020-06-02 MOVED by Acting Mayor Fisher to return to Open Meeting at 2:27 p.m. CARRIED

Janelle Dalen exited the room at 2:27 p.m. Arlene Anderson and Jerry Saik entered the room at 2:27 p.m.

APPROVAL OF THE AGENDA

2020-06-03 MOVED by Councillor Robertson to approve the agenda. CARRIED

MINUTES

2020-05-04 MOVED by Deputy Mayor Candlish to approve the May 25, 2020 Regular Council Minutes. CARRIED

2020-06-05 MOVED by Acting Mayor Fisher to approve the June 16, 2020 Committee of the Whole Minutes. CARRIED

Page 1 of 3 ______2020-06-22 Regular Council Meeting

Page 4 of 90 CAO REPORT

CAO Krips welcomed Mr. King to our meeting, and Mr. King reviewed the 2019 Audited Financial Statements.

2020-06-06 MOVED by Councillor Robertson to approve the Audited 2019 Financial Statements. CARRIED

FIP – Regional Governance

2020-06-07 MOVED by Deputy Mayor Candlish that as per the February 24, 2020 Council Meeting, Daysland Council will receive the Regional Governance Report, and take no further action on amalgamation activities. CARRIED

Racial Training

2020-06-08 MOVED by Acting Mayor that Administration research Racial Training opportunities. CARRIED Emergency Services Committee Meeting

2020-06-09 MOVED by Deputy Mayor Candlish to accept the Regional Services Master Agreement, and to direct the CAO Group to proceed with incorporating the comments/recommendations from the member municipalities into the Master Agreement, then proceeding with the development of the Flagstaff Regional Emergency Services Society. CARRIED UNAMIOUSLY

2020-06-10 MOVED by Councillor Robertson to accept the recommendation of ’s Town Council to appoint Marge Gausvik as designated officer to carry out the duties of Clerk for the Intermunicipal Subdivision Development and Appeal Board. CARRIED

2020-06-11 MOVED by Councillor Robertson to accept the CAO report. CARRIED

Mayor Kusalik called for a recess at 3:17 p.m. The meeting resumed at 3:25 p.m.

2020-06-12 MOVED by Deputy Mayor Candlish to enter Closed Meeting at 3:25 p.m. as per Section 24(1) (a) (c) (g), and Section 27(1) (a) of the Freedom of Information & Protection of Privacy Act.

In Attendance: Mayor Kusalik, Deputy Mayor Candlish, Acting Mayor Fisher, Councillor Robertson, CAO Krips

2020-06-13 MOVED by Councillor Robertson to return to Open Meeting at 3:50 p.m.CARRIED

Page 2 of 3 ______2020-06-22 Regular Council Meeting

Page 5 of 90 ADJOURNMENT

The meeting was adjourned at 3:51 p.m.

Next Regular Meeting: July 27, 2020 ______MAYOR

______CAO

Page 3 of 3 ______2020-06-22 Regular Council Meeting

Page 6 of 90 CAO Council Report Prepared for: Mayor and Council July 23, 2020 Prepared By: Rod Krips Chief Administrative Officer

I present my report as follows:

1. June YTD Financial Statements Attached are the June YTD financial statements. The summary statement indicates a positive variance of $108,836 for the first six months of 2020.

2. CP Rail Subdivision We are in the final stages for the completion of the land purchase and subdivision of this property. I have spoken to both parties regarding the purchase of a partial section of this new subdivision and both parties are interested in moving ahead.

I have sent the registered Plan to CP Rail for their final approval and signatures, and just awaiting the return of the documentation.

3. Shovel Ready Project Attached is the official letter from the Honorable Ric McIver, Minister of Transportation relating to the $3,189,375 grant for the lift station project. This represents 75% of the project cost – the remaining 25% will have to be funded by way of a debenture.

Attached is a timeline chart for passing a borrowing bylaw for March 15, 2021 and 20, 25, 30-year options for the $1M debenture. There are many options for the term of the debenture, and I would appreciate Council’s input on the preferred length of the debenture. The deadline for submitting the application to the Capital Financing Authority is January 31, 2021. It is a bit complicated, as we cannot complete the bylaw until we know the cost of the tendered price of the project, and that won’t be available until the contract is awarded mid-September. This date is also dependent on delays that may occur because of COVID -19 supplier and various approval date issues.

Attached is a copy of the audited financial statement debt limit for 2019.

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Page 7 of 90 4. Sidewalk Discussions – July 21st. As per our discussions on July 21, Administration prepared a draft of the points that Council agreed upon, and the draft of that policy is attached. Please review and bring any comments/edits to our meeting July 27th, 2020. I would like to thank the Mayor and Council for investing their time in this very important set of policies.

5. West Central Planning Agency Attached is a copy of a letter dated July 2nd, 2020 regarding dissolving West Central Planning Agency effective August 31, 2020; and an e-mail dated July 22, 2020 from Jason Tran, Manager of West Central Planning Agency.

I received the following proposals for planning services:  Municipal Planning Services  Bergum Consulting

Administration recommends that no decision be made at this time, until further information is received from West Central Planning Agency and the Town of .

6. Dust Control The dust control has been completed and the types of applications were based on the recommendations of Public Works.

7. Covid-19 Municipal Governance Bulletins

 Municipal Governance – FAQ July 3  Municipal Governance - FAQ July 17

8. CAO Meeting - The following items were on the CAO meeting held July 16th, 2020 in Hardisty:  IARB – re: Opinion from Brownlee (Rebecca Kos) in adding the Village of Amisk as a member municipality (are all collectively ok with having them join and do we want to take Brownlee’s advice?) Rebecca wants to know if she needs to close the file or move forward.  FIP – as requested by Kim Borgel  Regional GIS Assessment Study & Implementation Prog. & the proposal that Forestburg is working on for: ü Centralized Asset and Maintenance records in one location ü Regular consulting with one of MuniSight’s Asset Management Specialists ü Improved reporting for data driven decision making ü Continuous asset and performance data support

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Page 8 of 90 ü Forward movement along the FCM asset management readiness scale  E-Compliance – Software for Safety Compliance (Jim Fedyk)  FRESS – recommendation from the RESC Mtg. June 16th

9. Alberta Urban Municipalities Association Annual Convention Attached is information relating to the annual convention. As it stands now, the convention will be a “virtual” event – unless COVID -19 subsides substantially, then the person to person convention will be open to one delegate per municipality which would be held in .

10. Correspondence  Daysland & District Recreation Board May 28th, 2020 Meting

 Flagstaff Regional Housing Group May 12th, 2020 Meeting Minutes

 Battle River School Division Board Highlights – June 11, 2020

 Flagstaff County – June 25th, 2020 Emergency Services Committee Recommendation from June 16th, 2020

 Village of Forestburg – July 3, 2020 Recouping of Municipal Policing Costs

 Minister Kaycee Madu – July 9, 2020 Regional Governance Project

 Camrose Booster – July 14, 2020 Daysland & receiver government funding

 Town of Hardisty – July 21, 2020 Withdrawal notice from BRAED membership in 2021

 Town of Hardisty – July 21, 2020 FIP Regional Governance Final Report

 AUMA – July 22, 2020 AUMA Statement on Bill 29

 Governance Zone – George Cuff Municipal World – July 2020 The important role of the CFO (Part1)

11. Closed Session Section 24(1) (a) (c) (g) – Freedom of Information & Protection of Privacy Act

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Page 9 of 90 Section 27(1) (a) - Freedom of Information & Protection of Privacy Act

Respectfully submitted

Rod Krips, CAO

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Page 10 of 90 Town of Daysland Revenue & Expense Report - As of June 30, 2020 (Detail Financial Report - By Account)

YTD YTD 2020 Actual Budget $ Mill Rate June 2020 June 2020 Variance Budget

REVENUES

Property Taxes 263,001 250,000 13,001 1,079,174 Government Operating Grants 58,173 58,173 - 58,173 Investment Revenue 3,455 3,000 455 5,000 Utility User Fees 641,106 622,452 18,654 1,225,876 User Fees and Charges 30,688 33,635 (2,946) 64,519 Fines, Penalties and Licenses 16,393 15,830 563 19,930 Regional Funding Transfers 15,163 15,500 (337) 21,000 Other Revenues 97,595 15,919 81,677 32,338

TOTAL REVENUE 1,125,574 1,014,508 111,066 2,506,010

EXPENDITURES

Salary and Benefits 351,378 394,220 42,841 752,712 Council Expenses 28,463 40,500 12,037 81,000 Business and Training 32,564 48,473 15,909 83,770 Professional Services 139,705 158,900 19,195 215,150 Contracted & General Services 130,550 131,950 1,400 308,322 Supplies and Materials 44,874 68,000 23,126 175,099 Repair and Maintenance 86,929 86,317 (612) 171,685 Utilities 200,759 163,191 (37,568) 302,400 Requisitions 127,044 127,568 524 271,055 Municipal Operating Grants 26,504 30,120 3,616 43,940 Other Expenses 8,755 783 (7,973) 1,333 Debt Repayment 49,272 49,273 0 98,545

TOTAL EXPENDITURES 1,226,797 1,299,292 72,495 2,505,010

EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (101,223) (284,784) 183,561 1,000

NON-OPERATING ITEMS

Capital Purchases - - - 250,000 Capital Funding - Current Year - - - 250,000 To Reserve Fund 74,726 - (74,726) 26,000 From Reserve Fund - - - 25,000

TOTAL NON-OPERATING ITEMS (74,726) - (74,726) 1,000

NET IMPACT (175,949) (284,784) 108,836 0

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Page 11 of 90 Town of Daysland Revenue & Expense Report - As of June 30, 2020 (Detail Financial Report - By Account)

YTD YTD 2020 Actual Budget $ Mill Rate June 2020 June 2020 Variance Budget

REVENUES

Property Taxes 110 Property Tax Levy 263,001 250,000 13,001 1,079,174 Total Property Taxes 263,001 250,000 13,001 1,079,174

Government Operating Grants 740 Provincial Unconditional Grant 58,173 58,173 - 58,173 Total Government Operating Grants 58,173 58,173 - 58,173

Investment Revenue 550 Return on Investment 3,455 3,000 455 5,000 Total Investment Revenue 3,455 3,000 455 5,000

Utility User Fees 410 Water - Sales 166,302 160,000 6,302 343,632 410 Sewer - Service Charges 133,265 125,250 8,015 252,000 410 Garbage - Service Charges 81,619 87,822 (6,203) 175,644 410 Natural Gas - Sales 258,367 242,880 15,487 441,600 411 Water - Fees & Charges 100 250 (150) 500 411 Natural Gas - Other Services - 1,500 (1,500) 3,000 412 Water - Utility Penalties 1,453 4,750 (3,297) 9,500 Total Utility User Fees 641,106 622,452 18,654 1,225,876

User Fees and Charges 410 Administration - Sale of Goods & Services 714 1,050 (336) 2,100 410 Fire Fighting Fees 4,490 4,500 (10) 5,500 410 Bylaw - OHV Permits 50 50 - 100 410 Common Service - Sale Goods & Services 100 500 (400) 750 410 Cemetery - Sale of Plots 286 - 286 - 410 Planning - Building Permits 485 3,500 (3,015) 5,000 410 Planning - Development Permits 875 1,000 (125) 1,000 560 Admin - Rental & Leases (Bell-Axia) - - - 4,000 560 Ambulance Bay Rental 3,600 3,000 600 6,000 540 Franchise Fee 20,089 20,035 54 40,069 563 Equipment Rental Revenue - - - - Total User Fees and Charges 30,688 33,635 (2,946) 64,519

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Page 12 of 90 Town of Daysland Revenue & Expense Report - As of June 30, 2020 (Detail Financial Report - By Account)

YTD YTD 2020 Actual Budget $ Mill Rate June 2020 June 2020 Variance Budget

Fines, Penalties and Licenses 510 Penalties on Taxes 13,820 13,000 820 16,500 522 Business licenses 1,080 1,300 (220) 1,300 525 Bylaw - Dog Licenses 840 930 (90) 930 530 Policing - Fines Distribution 653 450 203 900 990 Bylaw Fines - 150 (150) 300 Total Fines, Penalties and Licenses 16,393 15,830 563 19,930

Regional Funding Transfers 530 Fire - Received from Other Government 5,163 5,500 (337) 11,000 850 Conditional grants from other Gov. 10,000 10,000 - 10,000 Total Regional Funding Transfers 15,163 15,500 (337) 21,000

Other Revenues 530 Donations 7,700 - 7,700 - 560 Land - ATB Lease 88,294 13,569 74,726 27,137 560 Land - Daysarts Lease - - - 1 990 Other Revenues 1,601 2,350 (749) 5,200 Total Other Revenues 97,595 15,919 81,677 32,338

TOTAL REVENUE 1,125,574 1,014,508 111,066 2,506,010

EXPENDITURES

Salaries and Employee Benefits 110 Salaries 298,536 315,892 17,357 631,184 130 Employee Benefits 50,943 77,607 26,665 109,088 151 Honorariums 720 720 - 1,440 159 Firefighter Fees 1,180 - (1,180) 11,000 Total Salary and Employee Benefits 351,378 394,220 42,841 752,712

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Page 13 of 90 Town of Daysland Revenue & Expense Report - As of June 30, 2020 (Detail Financial Report - By Account)

YTD YTD 2020 Actual Budget $ Mill Rate June 2020 June 2020 Variance Budget

Council Expenses 130 Council Benefits 317 250 (67) 500 151 Council Fees 18,205 23,000 4,795 46,000 211 Council Travel and Subsistence 3,288 7,500 4,212 15,000 214 Council Professional Development 2,272 6,250 3,978 12,500 221 Council Promotion & Public Relations 2,492 1,500 (992) 3,000 235 Council Hostings & Strategic Planning 1,889 1,500 (389) 3,000 510 Council Supplies and Materials - 500 500 1,000 Total Council Expenses 28,463 40,500 12,037 81,000

Business and Training Expenses 211 Travel and Subsistence 9,470 14,750 5,280 26,500 214 Membership, Conf. & Professional Dev. 5,243 14,610 9,367 22,120 215 Freight and Postage 7,117 8,513 1,395 15,450 217 Telephone 8,081 8,725 644 17,450 221 Advertising 817 1,875 1,059 2,250 771 Property Taxes 1,835 - (1,835) - Total Business and Training 32,564 48,473 15,909 83,770

Professional Services 230 Professional & Consulting Services 35,509 53,500 17,991 95,000 231 Assessment Services 5,250 5,000 (250) 10,000 231 Audit Fees 11,300 11,250 (50) 11,250 232 Legal Services 5,056 5,000 (56) 10,000 237 Municipal Software Support 3,402 3,300 (102) 6,600 270 Insurance Premiums 79,188 80,850 1,662 82,300 Total Professional Services 139,705 158,900 19,195 215,150

Contracted & General Services 220 Provincial RCMP Costs - - - 14,322 230 Contracted Services 122,678 122,350 (328) 278,400 281 Ambulance / 911 Dispatch Contract 2,225 2,600 375 2,600 291 Computer Support 5,647 7,000 1,353 13,000 Total Contracted & General Services 130,550 131,950 1,400 308,322

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Page 14 of 90 Town of Daysland Revenue & Expense Report - As of June 30, 2020 (Detail Financial Report - By Account)

YTD YTD 2020 Actual Budget $ Mill Rate June 2020 June 2020 Variance Budget

Supplies and Materials 510 Office Supplies 7,740 8,750 1,010 17,500 510 General Goods & Supplies 13,171 18,750 5,579 69,899 510 OH&S Supplies 1,030 2,750 1,720 5,500 510 Street Signs - - - 3,500 512 Small Equipment - 500 500 500 521 Fuel and Oil 8,288 13,150 4,862 31,900 524 Tools & Equipment 903 3,350 2,447 6,700 530 Road Maintenance Materials 5,222 4,000 (1,222) 8,000 531 Chemicals 7,854 9,750 1,896 17,000 531 Sand & Salt 666 2,000 1,334 3,500 535 New Service Installation - 2,600 2,600 2,600 534 Gravel - 2,400 2,400 8,500 Total Supplies and Materials 44,874 68,000 23,126 175,099

Repair and Maintenance 251 Building Repair & Maintenance 4,135 11,150 7,015 24,550 252 Equipment Repair & Maintenance 37,004 25,217 (11,787) 45,135 255 Vehicle Repair & Maintenance 1,121 2,450 1,329 5,500 259 Water Line Repair & Maintenance 11,139 11,000 (139) 25,000 259 Sewer Line Repair & Maintenance 6,435 6,500 65 20,000 259 Street Repair & Maintenance 27,095 30,000 2,905 51,500 Total Repair and Maintenance 86,929 86,317 (612) 171,685

Utilities 541 Natural Gas 10,244 10,216 (28) 16,450 542 Power 22,977 21,475 (1,502) 42,950 542 Street Lighting 25,455 21,500 (3,955) 43,000 543 Gas Purchases 142,083 110,000 (32,083) 200,000 Total Utilities 200,759 163,191 (37,568) 302,400

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Page 15 of 90 Town of Daysland Revenue & Expense Report - As of June 30, 2020 (Detail Financial Report - By Account)

YTD YTD 2020 Actual Budget $ Mill Rate June 2020 June 2020 Variance Budget

Requisitions 741 Alberta School Foundation Fund 105,291 107,568 2,277 210,155 750 FCS Requisition 7,169 7,200 31 7,200 751 FSC Conditional Transfer (Resource Officer) - - - 1,211 751 Flagstaff Regional Housing Group 9,300 9,300 - 9,300 751 Flagstaff Regional Fire Services - - - 32,440 754 Drainage Requisition - - - 3,749 755 Library Requisition 5,284 3,500 (1,784) 7,000 Total Requisitions 127,044 127,568 524 271,055

Municipal Operating Grants 770 Grants / Donations to Non-Gov organization 1,524 3,420 1,896 6,420 770 Flagstaff Peace Officer Contract 180 - (180) - 770 Recreation Board Grants 20,000 20,000 - 20,000 770 Parks / Rec Grant (Arena Interest) 4,800 6,700 1,900 13,400 770 Culture / Library - Board Grant - - - 4,120 Total Municipal Operating Grants 26,504 30,120 3,616 43,940

Other Expenses 341 Land Titles Fees - 100 100 200 810 Bank Charges 501 450 (51) 900 990 Other Expenses 8,254 233 (8,021) 233 Total Other Expenses 8,755 783 (7,973) 1,333

Debt Repayment 831 Debenture Interest 21,121 21,982 860 43,963 832 Debenture principal 28,151 27,291 (860) 54,582 Total Debt Repayment 49,272 49,273 0 98,545

TOTAL EXPENDITURES 1,226,797 1,299,292 72,495 2,505,010

EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (101,223) (284,784) 183,561 1,000

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Page 16 of 90 Town of Daysland Revenue & Expense Report - As of June 30, 2020 (Detail Financial Report - By Account)

YTD YTD 2020 Actual Budget $ Mill Rate June 2020 June 2020 Variance Budget

NON-OPERATING ITEMS

Capital Purchases 762 Road and Sidewal Rehabilitation - - - 250,000 Total Capital Purchases - - - 250,000

Capital Funding 830 Federal Conditional Grant - - - 50,000 840 Provincial Conditional Grant - - - 200,000 Total Capital Grant Funding - - - 250,000

To Reserve Fund 762 Transfer to Capital Reserve 74,726 - (74,726) 26,000 Total To Reserve Fund 74,726 - (74,726) 26,000

From Reserve Fund - 920 Transfer from Reserve - - - 25,000 Total From Reserve Fund - - - 25,000

TOTAL Non-Operating Items (74,726) - (74,726) 1,000

NET IMPACT (175,949) (284,784) 108,836 0

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Page 17 of 90 Town of Daysland Revenue & Expense Report - As of June 30, 2020 (Detail Financial Report - By Account)

Revenue Expense Non- Operating Rev/ (Cost) Net (Tax Requirement) / Surplus

YTD YTD $ YTD YTD $ YTD YTD $ YTD YTD $ Department Name Actual Budget Variance Actual Budget Variance Actual Budget Variance Actual Budget Variance

General Revenue & Requisitions 358,847 345,708 13,140 114,591 116,868 2,277 - - - 244,256 228,840 15,417

Legislative - - - 28,463 40,500 12,037 - - - (28,463) (40,500) 12,037

Administration 2,735 2,600 135 169,008 194,679 25,671 - - - (166,272) (192,079) 25,807

Fire, Ambulance & Disaster Services 23,253 23,000 253 16,074 18,811 2,737 - - - 7,179 4,189 2,990

Police & Bylaw Enforcement 1,543 1,580 (37) 3,901 3,650 (251) - - - (2,358) (2,070) (288)

Common Services 100 500 (400) 158,028 175,042 17,014 - - - (157,928) (174,542) 16,614

Roads - - - 93,268 106,859 13,591 - - - (93,268) (106,859) 13,591

Water 167,855 165,000 2,855 140,983 161,345 20,362 - - - 26,873 3,655 23,217

Sewer 133,265 125,250 8,015 77,962 81,966 4,003 - - - 55,302 43,284 12,018

Drainage ------

Garbage 81,619 87,822 (6,203) 95,845 90,181 (5,663) - - - (14,226) (2,359) (11,866)

FCS Services - - - 7,169 7,200 31 - - - (7,169) (7,200) 31

Cemetery 286 - 286 ------286 - 286

Planning & Zoning 1,360 4,500 (3,140) 3,091 5,000 1,909 - - - (1,731) (500) (1,231)

Economic Development - - - 618 600 (18) - - - (618) (600) (18)

Subdivision & Land 88,294 13,569 74,726 23,794 23,303 (492) (74,726) - (74,726) (10,226) (9,734) (491)

Recreation & Culture 7,700 - 7,700 90,544 90,862 317 - - - (82,844) (90,862) 8,017

Natural Gas 258,717 244,980 13,737 203,459 182,428 (21,031) - - - 55,258 62,552 (7,294)

Totals 1,125,574 1,014,508 111,066 1,226,797 1,299,292 72,495 (74,726) - (74,726) (175,949) (284,784) 108,836 Page Page 18 of 90

Page 1 of 1 Revenue & Expense Report - As of June 30, 2020 (Detailed Actual by Department)

General Fire, Police & Economic Revenue & Ambulance & Bylaw Common Planning & Development & Subdivision Recreation Natural Requisitions Legislative Administration Disaster Enforcement Services Roads Water Sewer Drainage Garbage FCS Cemetery Zoning Public Health & Land & Culture Gas Total 14,162 REVENUES 250,620 12,381 Property Taxes 263,001 110 Property Tax Levy 263,001 ------263,001 Total Property Taxes 263,001 ------263,001

Government Operating Grants 740 Provincial Unconditional Grant 58,173 ------58,173 Total Government Operating Grants 58,173 ------58,173

Investment Revenue 550 Return on Investment 3,455 ------3,455 Total Investment Revenue 3,455 ------3,455

Utility User Fees 410 Water - Sales ------166,302 ------166,302 410 Sewer - Service Charges ------133,265 ------133,265 410 Garbage - Service Charges ------81,619 ------81,619 410 Natural Gas - Sales ------258,367 258,367 411 Water - Fees & Charges ------100 ------100 412 Water - Utility Penalties ------1,453 ------1,453 Total Utility User Fees ------167,855 133,265 - 81,619 ------258,367 641,106

User Fees and Charges 410 Administration - Sale of Goods & Services - - 714 ------714 410 Fire Fighting Fees - - - 4,490 ------4,490 410 Bylaw - OHV Permits - - - - 50 ------50 410 Common Service - Sale Goods & Services - - - - - 100 ------100 410 Cemetery - Sale of Plots ------286 - - - - - 286 410 Planning - Building Permits ------485 - - - - 485 410 Planning - Development Permits ------875 - - - - 875 560 Ambulance Bay Rental - - - 3,600 ------3,600 540 Franchise Fee 20,089 ------20,089 Total User Fees and Charges 20,089 - 714 8,090 50 100 ------286 1,360 - - - - 30,688

Fines, Penalties and Licenses 510 Penalties on Taxes 13,820 ------13,820 522 Business licenses - - 1,080 ------1,080 525 Bylaw - Dog Licenses - - - - 840 ------840 530 Policing - Fines Distribution - - - - 653 ------653 Total Fines, Penalties and Licenses 13,820 - 1,080 - 1,493 ------16,393

Regional Funding Transfers 530 Fire - Received from Other Government - - - 5,163 ------5,163 850 Conditional grants from other Government - - - 10,000 ------10,000 Total Regional Funding Transfers - - - 15,163 ------15,163

Other Revenues 530 Donations ------7,700 - 7,700 560 Land - ATB Lease ------88,294 - - 88,294 990 Other Revenues 310 - 941 ------350 1,601 Total Other Revenues 310 - 941 ------88,294 7,700 350 97,595

TOTAL REVENUE 358,847 - 2,735 23,253 1,543 100 - 167,855 133,265 - 81,619 - 286 1,360 - 88,294 7,700 258,717 1,125,574 Balancing double check 390,655 23,253 1,543 EXPENDITURES

Salaries and Employee Benefits 110 Salaries - - 52,893 - - 67,191 23,579 49,372 49,372 - 21,237 - - - - 2,792 17,977 14,123 298,536 130 Employee Benefits - - 7,113 - - 13,298 3,976 8,390 8,390 - 4,052 - - - - 632 3,318 1,773 50,943 151 Honorariums - - - 720 ------720 159 Firefighter Fees - - - 1,180 ------1,180 Total Salary and Employee Benefits - - 60,005 1,900 - 80,489 27,555 57,762 57,762 - 25,288 - - - - 3,424 21,294 15,897 351,378 Page Page 19 of 90

Page 1 of 3 Revenue & Expense Report - As of June 30, 2020 (Detailed Actual by Department)

General Fire, Police & Economic Revenue & Ambulance & Bylaw Common Planning & Development & Subdivision Recreation Natural Requisitions Legislative Administration Disaster Enforcement Services Roads Water Sewer Drainage Garbage FCS Cemetery Zoning Public Health & Land & Culture Gas Total 14,162

Council Expenses 130 Council Benefits - 317 ------317 151 Council Fees - 18,205 ------18,205 211 Council Travel and Subsistence - 3,288 ------3,288 214 Council Professional Development - 2,272 ------2,272 221 Council Promotion & Public Relations - 2,492 ------2,492 235 Council Hostings & Strategic Planning - 1,889 ------1,889 Total Council Expenses - 28,463 ------28,463

Business and Training Expenses 211 Travel and Subsistence - - 6,050 - - 87 - 1,666 1,666 ------9,470 214 Membership, Conf. & Professional Dev. - - 3,434 510 - 374 - 307 ------618 - - - 5,243 215 Freight and Postage - - 840 - - 38 - 4,525 571 - 571 ------571 7,117 217 Telephone - - 2,043 1,306 - 1,832 - 907 795 ------1,198 8,081 221 Advertising - - 22 - - 795 ------817 771 Property Taxes ------1,835 1,835 Total Business and Training - - 12,389 1,816 - 3,126 - 7,406 3,033 - 571 - - - 618 - - 3,605 32,564

Professional Services 230 Professional & Consulting Services - - 27,429 - - 4,989 ------3,091 - - - - 35,509 231 Assessment Services - - 5,250 ------5,250 231 Audit Fees - - 11,300 ------11,300 232 Legal Services - - 5,056 ------5,056 237 Municipal Software Support - - 3,402 ------3,402 270 Insurance Premiums - - 16,896 6,126 - 9,710 370 13,733 865 ------3,882 27,213 393 79,188 Total Professional Services - - 69,334 6,126 - 14,699 370 13,733 865 - - - - 3,091 - 3,882 27,213 393 139,705

Contracted & General Services 230 Contracted Services - - - - 3,721 - 6,905 356 - - 69,985 - - - - - 5,289 36,423 122,678 281 Ambulance / 911 Dispatch Contract - - - 2,225 ------2,225 291 Computer Support - - 5,647 ------5,647 Total Contracted & General Services - - 5,647 2,225 3,721 - 6,905 356 - - 69,985 - - - - - 5,289 36,423 130,550

Supplies and Materials 510 Office Supplies - - 7,740 ------7,740 510 General Goods & Supplies - - - - - 7,423 - 3,393 ------2,328 26 13,171 510 OH&S Supplies - - - - - 1,030 ------1,030 521 Fuel and Oil - - - 214 - 8,075 ------8,288 524 Tools & Equipment - - - 658 - 246 ------903 530 Road Maintenance Materials ------5,222 ------5,222 531 Chemicals ------4,920 2,934 ------7,854 531 Sand & Salt ------666 ------666 534 Gravel ------Total Supplies and Materials - - 7,740 871 - 16,774 5,888 8,313 2,934 ------2,328 26 44,874

Repair and Maintenance 251 Building Repair & Maintenance - 1,152 90 - 2,297 ------596 - 4,135 252 Equipment Repair & Maintenance - - 1,858 12 - 23,690 - 3,321 2,705 ------1,953 3,466 37,004 255 Vehicle Repair & Maintenance - - - - - 1,121 ------1,121 259 Water Line Repair & Maintenance ------11,139 ------11,139 259 Sewer Line Repair & Maintenance ------6,435 ------6,435 259 Street Repair & Maintenance ------27,095 ------27,095 Total Repair and Maintenance - - 3,009 102 - 27,107 27,095 14,460 9,140 ------2,549 3,466 86,929

Utilities 541 Natural Gas - - 924 1,145 - 3,630 - 2,214 742 ------656 932 10,244 542 Power - - 1,204 365 - 2,322 - 13,835 3,486 ------1,130 636 22,977 542 Street Lighting ------25,455 ------25,455 543 Gas Purchases ------142,083 142,083 Total Utilities - - 2,128 1,510 - 5,952 25,455 16,049 4,228 ------1,787 143,650 200,759 Page Page 20 of 90

Page 2 of 3 Revenue & Expense Report - As of June 30, 2020 (Detailed Actual by Department)

General Fire, Police & Economic Revenue & Ambulance & Bylaw Common Planning & Development & Subdivision Recreation Natural Requisitions Legislative Administration Disaster Enforcement Services Roads Water Sewer Drainage Garbage FCS Cemetery Zoning Public Health & Land & Culture Gas Total 14,162 Requisitions 741 Alberta School Foundation Fund 105,291 ------105,291 750 FCS Requisition ------7,169 ------7,169 751 Flagstaff Regional Housing Group 9,300 ------9,300 751 Flagstaff Regional Fire Services ------754 Drainage Requisition ------755 Library Requisition ------5,284 - 5,284 Total Requisitions 114,591 ------7,169 - - - - 5,284 - 127,044

Municipal Operating Grants 770 Grants / Donations to Non-Gov organization - - - 1,524 ------1,524 770 Flagstaff Peace Officer Contract - - - - 180 ------180 770 Recreation Board Grant ------20,000 - 20,000 770 Parks / Rec Grant (Arena Interest) ------4,800 - 4,800 770 Culture / Library - Board Grant ------Total Municipal Operating Grants - - - 1,524 180 ------24,800 - 26,504

Other Expenses 810 Bank Charges - - 501 ------501 990 Other Expenses - 8,254 ------8,254 Total Other Expenses - - 8,755 ------8,755

Debt Repayment 831 Debenture Interest - - - - - 423 - 15,208 ------5,491 - - 21,121 832 Debenture principal - - - - - 9,458 - 7,696 ------10,997 - - 28,151 Total Debt Repayment - - - - - 9,880 - 22,904 ------16,488 - - 49,272

TOTAL EXPENDITURES 114,591 28,463 169,008 16,074 3,901 158,028 93,268 140,983 77,962 - 95,845 7,169 - 3,091 618 23,794 90,544 203,459 1,226,797 16,074 23,794 90,544 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 244,256 (28,463) (166,272) 7,179 (2,358) (157,928) (93,268) 26,873 55,302 - (14,226) (7,169) 286 (1,731) (618) 64,500 (82,844) 55,258 (101,223)

NON-OPERATING ITEMS

To Reserve Fund 762 Transfer to Capital Reserve ------74,726 - 74,726 Total To Reserve Fund ------74,726 - - 74,726

TOTAL Non-Operating Items ------(74,726) - - (74,726)

NET IMPACT FOR PROPERTY TAX PURPOSES 244,256 (28,463) (166,272) 7,179 (2,358) (157,928) (93,268) 26,873 55,302 - (14,226) (7,169) 286 (1,731) (618) (10,226) (82,844) 55,258 (175,949) Page Page 21 of 90

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Timeline for Passing a Borrowing Bylaw — Newspaper Advertising

-Borrowing Bylaw receives first reading

-See MGA Section 606 for advertising requirements -Advertising appears in newspaper for first week

-Advertising appears in newspaper for second week Advertising Week Advertising must be two consecutive weeks

Petition period of 15 days starts after the last day of Start of 15 day petition advertising in the newspaper, Section 231(3)

Refer Section 231 of the MGA regarding petitions against End of 15 day petition borrowing bylaws

Borrowing bylaw receives second and third readings Second and Third Readings

Valid Bylaw 30 days after bylaw -Valid bylaw as per MGA Section 273 has been passed Application can be submitted to ACF EC 3,

?t: ?ow

Timeline for Passing a Borrowing Bylaw — Electronic Advertising (Electronic advertising method must be authorized by previously held public hearing and bylaw)

-Borrowing Bylaw re

-See MGASections 60 and Section 606.1 for advertising requirements using6electronic means -Municipality must have already passed a bylaw to authorize the use of electronic advertising Electronic method of advertising -The process for implementing a bylaw under 606.1 must include a public heari ng (606.1 (3)) Duration of electronic advertising should be inlcuded in the bylaw, recommended to be a minumum 14 days

-Petition period of 15 days commences after the advertising Start of 15 day petition period period has passed, Section 231(3) regarding End of 15 day petition period -Refer Section 231 of the MGA petitions against borrowing b laws Second and Third Readings -Borrowing bylaw receives second and third readings

Valid Bylaw 30 days after bylaw has -Valid bylaw as per MGA Section 273 been passed -Application can be submitted to ACFA

This reference chart is intended to be a general reference for the timelines to pass a borrowing bylaw when advertising is required. It is n_ot intended to be a de?nitive reference. Municipalities are responsible to ensure that their borrowing bylaw and the passing of the bylaw meets all of the requirements of the Municipal Government Act.

Page 23 of 90 Loan Ca culato

Calculations based on: Principal is $1,066,000.00 Deferred payments Loan Type is Blended

Payment # Payment Principal Interest Balance $33,263.48 $21,233.67 $12,029.81 $1,044,766.33 $33,263.48 $21,473.29 $11,790.19 $1,023,293.04 $33,263.48 $21,715. $11,547.86 $1,001,577.42 $33,263.48 $21,960.6862 $11,302.80 $979,616.74 $33,263.48 $22,208.51 $11,054.97 $957,408.23 $33,263.48 $22,459.13 $10,804.35 $934,949.10 $33,263.48 $22,712.58 $10,550.90 $912,236.52 $33,263.48 $22,968.89 $10,294.59 $889,267.63 $33,263.48 $23,228.09 $10,035.39 $866,039.54 $33,263.48 $23,490.22 $9,773.26 $842,549.32 $33,263.48 $23,755.31 $9,508.17 $818,794.01 $33,263.48 $24,023.39 $9,240.09 $794,770.62 $33,263.48 $24,294.49 $8,968.99 $770,476.13 $33,263.48 $24,568.66 $8,694.82 $745,907.47 $33,263.48 $24,845.91 $8,417.57 $721,061.56 $33,263.48 $25,126.30 $8,137.18 $695,935.26 $33,263.48 $25,409.85 $7,853.63 $670,525.41 $33,263.48 $25,696.60 $7,566.88 $644,828.81 $33,263.48 $25,986.59 $7,276.89 $618,842.22 $33,263.48 $26,279.85 $6,983.63 $592,562.37 $33,263.48 $26,576.41 $6,687.07 $565,985.96 $33,263.48 $26,876.33 $6,387.15 $539,109.63 $33,263.48 $27,179.63 $6,083.85 $511,930.00 $33,263.48 $27,486.35 $5,777.13 $484,443.65 $33,263.48 $27,796.53 $5,466.95 $456,647.12 $33,263.48 $28,110.22 $5,153.26 $428,536.90 $33,263.48 $28,427.44 $4,836.04 $400,109.46 $33,263.48 $28,748.24 $4,515.24 $371,361.22 $33,263.48 $29,072.67 $4,190.81 $342,288.55 $33,263.48 $29,400.75 $3,862.73 $312,887.80 $33,263.48 $29,732.54 $3,530.94 $283,155.26 $33,263.48 $30,068.07 $3,195.41 $253,087.19 $33,263.48 $30,407.39 $2,856.09 $222,679.80 UJUJUJU.)[\)r--I -59)l\Jr—*©\OOO\lO\UIl\)l\J[\.)[\)[\)n—tr—tv-—Ar—>—-AAL»)D15?‘§:5‘\ooo\1o\ua4>wNr—-

1/9

Page 24 of 90 Page 25 of 90 Loan Calculat r

Calculations based on: Principal is $1,066,000.00 Deferred payments Loan Type is Blended

Paymen Paymen rmcipal Interes Balance $28,498.41 $15,669.10 $12,829.31 $1,050,330.90 $28,498.41 $15,857.68 $12,640.73 $1,034,473.22 $28,498.41 $16,048.52 $12,449.89 $1,018,424.70 $28,498.41 $16,241.67 $12,256.74 $1,002,183.03 $28,498.41 $16,437.14 $12,061.27 $985,745.89 $28,498.41 $16,634.96 $11,863.45 $969,110.93 $28,498.41 $16,835.16 $11,663.25 $952,275.77 $28,498.41 $17,037.77 $11,460.64 $935,238.00 $28,498.41 $17,242.82 $11,255.59 $917,995.18 $28,498.41 $17,450.34 $11,048.07 $900,544.84 $28,498.41 $17,660.35 $10,838.06 $882,884.49 $28,498.41 $17,872.90 $10,625.51 $865,011.59 $28,498. $18,088.00 $10,410.41 $846,923.59 $28,498.4141 $18,305.68 $10,192.73 $828,617.91 $28,498.41 $18,525.99 $9,972.42 $810,091.92 $28,498.41 $18,748.95 $9,749.46 $791,342.97 $28,498.41 $18,974.60 $9,523.81 $772,368.37 $28,498.41 $19,202.96 $9,295.45 $753,165.41 $28,498. $19,434.06 $9,064.35 $733,731.35 $28,498.4141 $19,667.95 $8,830.46 $714,063.40 $28,498.41 $19,904.66 $8,593.75 $694,158.74 $28,498.41 $20,144.21 $8,354.20 $674,014.53 $28,498.41 $20,386.65 $8,111.76 $653,627.88 $28,498.41 $20,632.00 $7,866.41 $632,995.88 $28,498. $20,880.30 $7,618.11 $612,115.58 $28,498.4141 $21,131.60 $7,366.81 $590,983.98 $28,498.41 $21,385.92 $7,112.49 $569,598.06 $28,498.41 $21,643.30 $6,855.11 $547,954.76 $28,498. $21,903.77 $6,594.64 $526,050.99 $28,498.41 $22,167.39 $6,331.02 $503,883.60 41$28,498.41 $22,434.17 $6,064.24 $481,449.43 $28,498.41 $22,704.17 $5,794.24 $458,745.26 $28,498.41 $22,977.41 $5,521.00 $435,767.85 LaJ[\JI—-©\OOOU~)U~)U)UJl\Jl j-|>[Q[\,)[\.)[\)n-—I>—r-—-r-r—-Il\)r—‘©\OOO\lO\U1L») \lO’\LII\)l\)l\)l\J '_,§$§:'5‘\ooo\1o\u:4>wt\>

Page 26 of 90 Page 27 of 90 Loan Calc Iator

Calculations based on: Principal is $1,066,000.00 Deferred payments e is Blended

Payment # Paymen r1ncipa1 Interes Balance $25,825.73 $11,765.19 $14,060.54 $1,054,234.81 $25,825.73 $11,920.37 $13,905.36 $1,042,314.44 $25,825.73 $12,077.60 $13,748.13 $1,030,236. $25,825.73 $12,236.91 $13,588.82 $1,017,999.9384 $25,825.73 $12,398.31 $13,427.42 $1,005,601.62 $25,825.73 $12,561.84 $13,263.89 $993,039.78 $25,825. $12,727.54 $13,098.19 $980,312.24 73 $25,825. $12,895.41 $12,930.32 $967,416.83 73 $25,825. $13,065.50 $12,760.23 $954,351.33 $25,825.7373 $13,237.84 $12,587.89 $941,113.49 $25,825.73 $13,412.44 $12,413.29 $927,701.05 $25,825.73 $13,589.35 $12,236.38 $914,111.70 $25,825.73 $13,768.60 $12,057.13 $900,343.10 $25,825.73 $13,950.20 $11,875.53 $886,392.90 $25,825.73 $14,134.21 $11,691.52 $872,258.69 $25,825.73 $14,320.64 $11,505.09 $857,938.05 $25,825.73 $14,509.53 $11,316.20 $843,428.52 $25,825.73 $14,700.91 $11,124.82 $828,727.61 $25,825.73 $14,894.81 $10,930.92 $813,832.80 $25,825.73 $15,091.28 $10,734.45 $798,741.52 $25,825.73 $15,290.33 $10,535.40 $783,451.19 $25,825.73 $15,492.01 $10,333.72 $767,959.18 $25,825.73 $15,696.35 $10,129.38 $752,262.83 $25,825.73 $15,903.38 $9,922.35 $736,359.45 $25,825.73 $16,113.15 $9,712.58 $720,246.30 $25,825.73 $16,325.68 $9,500.05 $703,920.62 $25,825.73 $16,541.02 $9,284.71 $687,379.60 $25,825.73 $16,759.19 $9,066.54 $670,620.41 $25,825. $16,980.25 $8,845.48 $653,640.16 $25,825.7373 $17,204.22 $8,621.51 $636,435.94 $25,825.73 $17,431.14 $8,394.59 $619,004.80 $25,825.73 $17,661.06 $8,164.67 $601,343.74 $25,825.73 $17,894.01 L»)bJL»JUJt\Jl\Jl\Jl\)l\JlLoJl\)I—‘©\OOO $7,931.72 $583,449.73 \Jl\J\lO’\kII-[>93 S'38x'Bo'?33$E$§ZS‘°°°

1/9

Page 28 of 90 Page 29 of 90 TOWN OF DAYSLAND

NOTES To THE FINANCIALSTATEMENTS FOR THE YEARENDED DECEMBER 31, 2019

7. DEBT LIMITS

Section 276(2) of the Municipal Government Act requires that debt and debt limits as defined by Alberta Regulation 255/00 for the Town of Daysland be disclosed as follows:

2019 2018 Total debt limit 3,550,988 3,476,528 Total debt 1,159,229 1,213,811 Loan guarantees A2695 s M3.‘-mac F _= 20 445,614 502,151 Surplus debt limit 1,946,145 1,760,566

Debt servicing limit 591,831 579,421 Debt servicing 98,545 98,545 Loan guarantees 72,569 76,723 Surplus debt Servicing 420,717 404,153

The debt limit is calculated at 1.5 times revenue of the municipality (as defined in Alberta Regulation 255/00) and the debt service limit is calculated at 0.25 times such revenue. lncurring debt beyond these limitations requires approval by the Minister of Municipal Affairs. These thresholds are guidelines used by Alberta Municipal Affairs to identify municipalities, which could be at financial risk if further debt is acquired. The calculation taken alone does not represent the financial stability of the municipality. Rather, the financial statements must be interpreted as a whole.

8. EQUITY INTANGIBLE CAPITAL ASSETS 2019 2018

Tangible capital assets (Schedule 2) 20,068,931 19,598,383 Accumulated amortization (Schedule 2) (8,256,886) (7,857,186) Long-term debt (Note 6) (1,159,229) (1,213,811) 10,652,816 10,527,386

Page 30 of 90 Draft 1 Sidewalk Policy

Resolution No. ??? POLICY AND PROCEDURE Effective Date ????? HANDBOOK Future Review Date ?????? ______

1.0 Purpose:

The purpose of this policy is to establish clear guidelines for removal/replacement of sidewalks, stated clearly in a Sidewalk Policy.

2.0 Scope:

Residents of the Town of Daysland, Council and Administration.

3.0 Residential:

3.1 All residential sidewalks will be removed as sidewalks deteriorate, and replaced with grass.

3.2 No new sidewalks will be added in residential areas.

3.3 Begin removing and landscaping sidewalks based on condition of sidewalk and safety priority Spring 2021.

3.6 Reist Drive will have a sidewalk on one side or the other, from Providence Place to the Arena, with a vision of the North Side non-stop.

4.0 Downtown:

4.1 It is mandatory to keep well maintained sidewalks on both sides of the Main Street from Railway Ave to the School.

4.2 The Business Sector must have a sidewalk. a) 50th Ave. to Bumper to Bumper (5108-50 Ave.) b) 50th Ave. just past Henry Restaurant (4818-50 Ave.) c) 49th St. to 50th Ave. on the East side 3.8 Standards: a) Must be accessible the entire length, with wheel chair accessible ramps all the way. b) 48” will be the standard on Reist c) Main Street sidewalks will maintain matching the storefront as is (5’). d) All others will be upgraded or changed to 48” once degradation occurs (depending upon extenuating circumstances).

3,9 Underground infrastructure and sidewalk work must always be done simultaneously, with sidewalks being the final step.

3.10 The CAO shall propose sidewalk funds annually for Council deliberation.

______Mayor

______CAO

1 | P a g e Draft 1 of Sidewalk Policy 2020-07-22

Page 31 of 90 Page 32 of 90 Page 33 of 90

SUBDIVISION & PLANNING SERVICES PROPOSAL TOWN OF DAYSLANDNE

It is the intent of Municipal Planning Services to enter into a formal agreement with the Town of Daysland based on the services described within this proposal.

______

Jane Dauphinee, Principal/Senior Planner

#206 17511 – 107 Avenue | | AB | T5S 1E5 | Phone: 780.486.1991 | Fax: 780.483.7326 | munplan.ab.ca

Page 34 of 90

TABLE OF CONTENTS

SECTION 1 | ABOUT MPS ...... 3 SECTION 2 | SCOPE OF SERVICES ...... 4 A) SUBDIVISION PROCESSING ...... 4 i) Prepare an Information Brochure for Subdivision Applicants ...... 4 ii) Provide Consultation to Applicants ...... 4 iii) Receive and Review Applications and Obtain Additional Information ...... 4 iv) Refer Subdivision Applications to Referral Agencies ...... 4 v) Public Notification of Subdivision Applications ...... 4 vi) Review of Referral Responses and Statutory Plans ...... 5 vii) Site Inspections ...... 5 viii) Settling Reserve Amounts ...... 5 ix) Deciding on Subdivision Applications ...... 5 x) Notification of the Decisions of the Subdivision Authority ...... 5 xi) Involvement in Appeals (***A ‘For Fee’ Service***) ...... 5 xii) Clearing Conditions of Approval ...... 5 xiii) Prepare Deferred Reserve Caveats (If Necessary)...... 6 xiv) Subdivision Plan Endorsement ...... 6 xv) Review Subdivision Application Files for Long-Term Storage ...... 6 xvi) Additional Services Relating to Subdivisions ...... 6 B) SMALL SCALE PLANNING ADVISORY SERVICES ...... 6 i) Advisory Services – No Travel ...... 6 C) LARGE SCALE PLANNING ADVISORY SERVICES ...... 7 SECTION 3 | TIMEFRAME, COSTS AND TERMS OF PAYMENT ...... 8 A) TIMEFRAME ...... 8 B) COSTS ...... 8

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 1

Page 35 of 90

SECTION 4 | FOR FEE PLANNING ADVISORY SERVICES ...... 10 A) RATES ...... 10 SECTION 5 | SPECIAL CONDITIONS ...... 11 A) WORK LIAISON ...... 11 B) OWNERSHIP OF DOCUMENTS ...... 11 C) AVAILABILITY TO MEET TIMELINES ...... 11 D) REPORTING ...... 11 E) TERMINATION...... 11 SECTION 6 | PERSONNEL & REFERENCES ...... 12 A) KEY PERSONNEL ...... 12 B) COMPANY AND KEY PERSONNEL REFERENCES ...... 12 APPENDIX A | TEAM PROFILES

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 2

Page 36 of 90

SECTION 1 | ABOUT MPS

Municipal Planning Services (MPS) has been providing planning services to municipalities in Alberta since 1996. The firm is committed to a collaborative planning approach that draws on local knowledge and expertise to develop community plans and planning processes that are complete and resilient. We know that the inter-related nature of planning decisions have cumulative and lasting impacts on all aspects of a community’s success.

Our approach to community planning focuses on balancing sustainable development with a respect for community heritage, place-based planning, enhancing cultural and ecosystem diversity, supporting working landscapes and ensuring that our client municipalities are vibrant and distinct places to live, work and play.

We keep current with changes to provincial statutes and regulations, as well as new and evolving planning practices and methods in order to best represent our clients and their communities. This includes staying up-to-date with the Alberta Land Stewardship Act, the Alberta Land Use Framework and the regional plans currently being prepared throughout the province.

We strive to develop lasting relationships with our clients so we can understand their objectives and effectively anticipate and respond to their needs. Since the future is unpredictable, we believe that adaptable and flexible responses are needed. For MPS that means that not only do our plans need to be responsive and dynamic but we as a company are committed to the continuous improvement of our team and the level of service that we provide our clients.

MPS does not focus solely on the financial bottom line when it comes to measuring success. Instead we measure our success in relation to the lasting relationships we have established with our clients and our efforts to adhere to our core company values.

Our well-rounded team offers a range of consulting services to clients exclusively in the public and non- profit sectors throughout Alberta. Planning work is supported by in-house services that include GIS mapping, graphics production, project management and community consultation. For projects that require expertise in other areas, our affiliations with reputable professionals allow us to seamlessly form inter- disciplinary teams.

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 3

Page 37 of 90

SECTION 2 | SCOPE OF SERVICES

A) SUBDIVISION PROCESSING i) Prepare an Information Brochure for Subdivision Applicants MPS will prepare, in consultation with Town administration, a step-by-step procedure and information brochure suitable for distribution to subdivision applicants. This brochure will incorporate processes, requirements, etc. as required by any particular Provincial or municipal legislation, regulation or requirements, normal time lines, and normal costs. When the legislation, regulation or requirements change during the life of the contract, MPS will modify the brochure as necessary or suitable. ii) Provide Consultation to Applicants MPS will provide advice to potential and actual subdivision applicants both before and as they apply for subdivision approval, as required and as requested, in order to facilitate completion of applications and the provision of necessary information. This may be very simple in some instances, and quite complicated in others depending on the site and situation and the landowner’s desires. iii) Receive and Review Applications and Obtain Additional Information Upon receipt of an application for subdivision, MPS will conduct a preliminary review of the application and obtain from the applicant all additional information as required in order to facilitate completion of applications and the provision of necessary information. iv) Refer Subdivision Applications to Referral Agencies

Upon receipt of a completed application for subdivision, MPS will refer the application to the agencies required by Provincial legislation and suggested either by Town administration, by others with an interest in the application, or by the intricacies of the application itself. MPS will keep in contact with the agencies to encourage prompt and complete responses. v) Public Notification of Subdivision Applications

Upon receipt of a completed application for subdivision, MPS will notify adjacent property owners by mail in order to satisfy the notification requirements of the Municipal Government Act. In order to do this, the Town will provide a list of adjacent property owners, together with their mailing addresses, to MPS. MPS will receive and review all public input and will be the contact person for public input into the subdivision review process.

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 4

Page 38 of 90

vi) Review of Referral Responses and Statutory Plans Upon receipt of referral responses, MPS will review submissions for completeness and will clarify any responses.

MPS will also review all statutory plans having any effect on the proposed plan of subdivision and the Town’s Land Use Bylaw and advise both the applicant and appropriate referral agencies of matters of conformity or non-conformity. vii) Site Inspections MPS will conduct an on-site inspection of those subdivision applications for which, in the planner’s opinion, an inspection is required. viii) Settling Reserve Amounts

When Reserves (Municipal or Environmental Reserve) are required, MPS will, in consultation with the Town, settle the amount of Reserves to be required, either in the form of land or in the form of money-in- place. ix) Deciding on Subdivision Applications

Jane Dauphinee of MPS (a registered professional planner in good standing with the Alberta Professional Planners Institute and the Canadian Institute of Planners) will be appointed by the Town’s Council to be Subdivision Authority for the Town. Acting as Subdivision Authority for the Town, Jane Dauphinee will make decisions on subdivision applications. x) Notification of the Decisions of the Subdivision Authority MPS will notify the applicant/landowner/purchaser and all circulated agencies of Subdivision Authority decisions. xi) Involvement in Appeals (***A ‘For Fee’ Service***)

MPS will defend the decision of the Subdivision Authority at any appeal hearings, whether they be appeals to the Intermunicipal Subdivision and Development Appeal Board or to the Municipal Government Board. MPS will provide appropriate documentation for the Board to which the appeal was made, attend the appeal hearing if necessary, and make representations as necessary. xii) Clearing Conditions of Approval

In consultation with Town administration, MPS will monitor any conditions of the approval of a subdivision in order to ensure compliance prior to endorsing any final plan of subdivision. MPS may also, at the request

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 5

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of Town administration, prepare draft development agreements to assist the Town in dealing with subdivision conditions. xiii) Prepare Deferred Reserve Caveats (If Necessary)

MPS will prepare any Deferred Reserve Caveats (and/or discharges of same) required pursuant to any conditions of approval of a subdivision, relating the amount of deferred reserve to the titled area and the Survey Plan provided. xiv) Subdivision Plan Endorsement The MPS staff member appointed as Subdivision Authority will final-approve (endorse pursuant to the Municipal Government Act) plans of subdivision (Plans of Survey or Descriptive Plans), after having been satisfied that any conditions of approval of the subdivision have been met or will be met.

MPS will then forward approval forms and other documentation to the applicant, their surveyor, or their lawyer, per instructions received with the Plan. xv) Review Subdivision Application Files for Long-Term Storage In consultation with Town administration, MPS will review completed subdivision application files for long- term storage as required and provided for by the Town, and prepare the files as necessary for such storage. xvi) Additional Services Relating to Subdivisions MPS will provide additional services relating to the subdivision process as required.

Without limiting this, MPS will:

1. Negotiate any extensions required before consideration of a subdivision file can be undertaken by the Subdivision Authority; and 2. Negotiate any extensions required of subdivision approvals.

B) SMALL SCALE PLANNING ADVISORY SERVICES i) Advisory Services – No Travel

MPS will be available to provide professional and technical community planning advice on the full range of planning matters to Town administration by telephone, fax or email on an as needed basis on the whole range of matters relating to Part 17 of the Municipal Government Act, R.S.A. 2000, c. M-26, as amended – at no additional cost. This will include the review of small documents such as draft Bylaws, resolutions, sections of reports, etc., but not including maps, and discussions with Town administration respecting same.

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 6

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These advisory services will be provided through telephone, email and FAX, and will not involve travel to the Town or meetings with Town administration or Council.

If the Town requires MPS to prepare bylaw resolutions, reports, or undertake mapping exercises, these services will be provide at an additional cost, based on our staff billing rates.

C) LARGE SCALE PLANNING ADVISORY SERVICES

MPS will be available, at an additional cost, to provide professional and technical community planning advice and services on the full range of planning matters to Town administration in person, in a location agreed to by the Town and MPS, on an as needed basis. MPS will provide advice and services relating to Part 17 of the Municipal Government Act, R.S.A. 2000, c. M-26, as amended.

This may, at the discretion of the Town, include the preparation of:

o Medium or large documents such as the Town’s Land Use Bylaw, statutory plans, master plans, strategic plans and sustainability plans; o Draft Bylaws polices, resolutions, and sections of reports etc. which require research or data collection and analysis on the part of MPS; o Maps or figures; o Design and implementation of public consultation programmes; o Training packages for administration and/or Council; o Large scale reviews of private development proposals – from development permits through Area Structure Plan reviews; and o Reports, requests for decisions and meeting packages for meetings with Town administration, Council, the Town’s other consultants, or potential developers.

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 7

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SECTION 3 | TIMEFRAME, COSTS AND TERMS OF PAYMENT

A) TIMEFRAME

The time frame for the proposed contract is for a term of five (5) years from the date of the signing of the contract. The contract may be renewed at the pleasure of the Town and as agreed to by the Town and MPS at time of renewal.

B) COSTS

The subdivision applicant will pay fees directly to Municipal Planning Services (2009) Ltd., as follows:

For subdivision of the up to three lots of a quarter section:

With Application $700.00 + GST Per Lot with Application $100.00 + GST (Per lot fees will be charged for the remainder) Request for Endorsement $100.00 + GST Per Lot at Request for Endorsement $150.00 + GST (Per lot fees will be charged for the remainder)

For subdivisions creating four or more lots, including any remainder lot:

With Application $700.00 + GST Per Lot with Application $250.00 + GST (Per lot fees will be charged for the remainder) Request for Endorsement $100.00 + GST Per Lot at Request for Endorsement $150.00 + GST

For subdivision applications made in order to satisfy Section 652(4) of the Municipal Government Act, sometimes referred to as a separation of titles:

With Application $700.00 + GST

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 8

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For subdivision applications made in order to satisfy Section 652(4) of the Municipal Government Act, there will be no fee charged at the request for endorsement.

For subdivision applications made in order to adjust the boundary of an existing lot:

With Application $700.00 + GST

Per Lot with Application $100.00 + GST

Request for Endorsement $100.00 + GST Per Lot at Request for Endorsement (When new $150.00 + GST titles are being created)

These fees do not include any additional fees that may be charged by the Town in these matters.

For all work described in SECTION 2(A) & (B) excluding:

o SECTION 2(A)(xi) Involvement in Appeals; and o SECTION 2(C) Large Scale Planning Services

If the subdivision fees are handled as noted in Section 3 above, the cost to the Town will be NIL.

For work described in SECTION 2(A)(xi) and SECTION 2(C), and some of the work described in SECTION 2(B) the cost to the Town will be based on the hourly rates identified in SECTION 4 – FOR FEE PLANNING SERVICES.

These rates may be considered firm for the duration of the contract.

If the contract is extended MPS reserves the right to increase rates to reflect experience and inflation.

Any increase to rates will be negotiated with the Town prior to finalization of the agreement to extend the contract.

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 9

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SECTION 4 | FOR FEE PLANNING ADVISORY SERVICES

A) RATES

For the work described SECTION 2(A)(xi) and SECTION 2(C), the cost to the Town will be estimated, negotiated, and determined on a project basis, before any work on any project commences, at the following rates:

MPS 2018-2019 Rates

Per Diem billing rates for planning work and meetings:

PLANNER BILLING RATE Ms. Jane Dauphinee (Principal & Senior Planner) $ 140.00/hr. Mr. Brad MacDonald (Planner) $ 110.00/hr. Mr. Kyle Miller (Planner) $ 100.00/hr. Ms. Allison Rosland (Planner) $ 100.00/hr. Mapping Technician $ 80.00/hr. Travel Time 2/3rd Individual Billing Rate Mileage $0.50/km

The Town will pay the billed fees as invoiced.

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 10

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SECTION 5 | SPECIAL CONDITIONS

A) WORK LIAISON

We understand that we will deal primarily with the Town’s Chief Administrative Officer and Development Officer during the term of the assignment.

B) OWNERSHIP OF DOCUMENTS

Upon completion of any work project or report (or upon termination of the contract), all data collected by MPS as part of the project or report, and any materials or documentation prepared in fulfillment of the commitments to the work or report (including originals), shall become the property of the Town.

C) AVAILABILITY TO MEET TIMELINES

MPS will be ready to meet all required timelines. We are fulfilling this function for approximately 75 municipalities in Alberta at present. We are fully aware of the work's requirements and are committed to meeting agreed upon timelines.

D) REPORTING

MPS shall, on an annual basis, report to Town Council on the numbers of applications and the fees collected pursuant to this agreement.

E) TERMINATION

The Town of Daysland may terminate this contract at any time for any reason by giving at least sixty days’ notice in writing to the contractor. If the contract is terminated by the Town of Daysland as provided herein, MPS will be paid a fair payment as negotiated with the Town of Daysland for the work completed as of the date of termination.

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 11

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SECTION 6 | PERSONNEL & REFERENCES

A) KEY PERSONNEL

MPS will provide the services of qualified community planners, together with other technical and clerical staff necessary for the work described.

A great deal of experience in dealing with all aspects of subdivision, community and land development planning, and presentations will be assigned to the work to provide the Town with the highest level of service. Close liaison and careful attention to the needs of the Town will be our priority. As well, the considerable duplication of effort and waste necessary in involving a large group will be avoided because of the small size of our firm and our commitment to working closely with the Town.

The primary personnel assigned will be as follows:

NAME POSITION

Ms. Jane Dauphinee, BA, M.Plan, RPP, MCIP Project Lead, Principal/Senior Planner

Mr. Kyle Miller, BA Planner Ms. Allison Rosland, BScChE, MPlan Planner, Mapping Technician Mr. Brad MacDonald BA, M.Plan, RPP, MCIP Planner, Mapping Technician

Jane Dauphinee, a Registered Professional Planner with the Alberta Professional Planners Institute, will be assigned to do the work during the entire time frame of the contract. Ms. Dauphinee has several years of experience in providing professional planning advice in small communities in Alberta. Her Professional Resume is attached to this document.

While others are immediately available, it is anticipated that they will work full-time only on an individual project by individual project basis. Resumes of key personnel are included in Appendix A – Team Profiles.

B) COMPANY AND KEY PERSONNEL REFERENCES

Cory Ollika, CAO Debbie Hamilton, CAO Jenny Bruns, Dev. Officer

Smoky Lake County Town of Redwater County of Barrhead Phone: 780-656-3730 Phone: 780-942-3519 Phone: 780-674-3331

PROPOSAL FOR SUBDIVISION & PLANNING SERVICES 12

Page 46 of 90 APPENDIX A | TEAM PROFILES

#206 17511 – 107 Avenue | Edmonton | AB | T5S 1E5 | Phone: 780.486.1991 | Fax: 780.483.7326 | munplan.ab.ca

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JANE DAUPHINEE Principal + Senior Planner

Proposed Project Role: Project Manager and Planner

Proposed Project Responsibilities: Project time and resource management, communication with client(s), policy development, plan document writing, public and stakeholder consultation, presentation to Councils and committees, document review.

ABOUT JANE Jane Dauphinee is the Principal and Senior Planner of MPS. Jane has over 10 years’ experience collaborating with Alberta communities to develop long range plans, invigorate policy and increase institutional capacity though community consultation programs, workshops and education sessions. Jane’s particular strengths include: project management, facilitation, policy analysis, strategic planning, public consultation programming and organizational capacity building.

Jane is committed to community development and strives to integrate policies LOCATION that build community capital into municipal decision making documents. She Edmonton, AB believes strongly in MPS’ ethic that local solutions come from local people and works diligently to ensure that policy documents are vetted by and reflect the YEARS OF EXPERIENCE unique and diverse voices in each community. 13 SKILLS & ATTRIBUTES MEMBERSHIPS • Policy analysis & development Member, Alberta Mediation & facilitation • Professional Planning • Community consultation programming Institute • Community sustainability plan development • Plan implementation & monitoring Member, Canadian • Organizational & administrative assessment Institute of Planners Strategic plan development • EDUCATION PROJECT MANAGEMENT EXPERIENCES AND ROLES M.PLAN, Dalhousie Jane’s role in projects undertaken by MPS for our clients includes full project University management (from the project’s initiation to final printing), policy review, B.A. (Hon), Western analysis and development, and public/stakeholder consultation program University development. WORK HISTORY Intermunicipal Development Plans 2006 - Present • Town of Hardisty + Flagstaff County Intermunicipal Development Plan • Village of Forestburg + Flagstaff County Intermunicipal Development Plan Municipal Planning • Town of Daysland + Flagstaff County Intermunicipal Development Plan Services • Town of Sedgewick + Flagstaff County Intermunicipal Development Plan

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• Village of Vilna + County Intermunicipal Development Plan • Village of + Intermunicipal Development Plan • Town of Smoky Lake + Smoky Lake County Intermunicipal Development Plan • MD of Wainwright + Town of Wainwright Intermunicipal Development Plan • MD of Wainwright + Village of Edgerton Intermunicipal Development Plan Area Structure Plans

• Victoria District Area Structure Plan • Thorhild Industrial Area Structure Plan • of Wabasca • Hamlet of Calling Lake • Hamlet of Red Earth Creek • Recreational Community of Mons Lake • Recreational Community of Bonnie Lake • Recreational Community of Garner Lake • Recreational Community of Whitefish Lake Municipal Development Plans & Land Use Bylaws

• County of Barrhead • • Smoky Lake County • Flagstaff County • County of Vermilion River • County • Town of Hardisty • Town of Bon Accord • Town of Viking • Town of Calmar • Town of • Town of Legal • Town of Redwater • Town of Athabasca Other Planning Projects and Responsibilities

• Capital Region Board, Planning Advisory Group member (Representing and the Towns of Redwater, Bon Accord, Calmar, Lamont, Legal and Gibbons) • Pigeon Lake Watershed Management for the Alliance of Pigeon Lake Municipalities and the Province of Alberta • County of Barrhead Resource Extraction Strategy • Planning and Development Form & Fees Review • Subdivision Authority (for 75 rural and urban municipalities in Alberta) Education Sessions and Workshops

• Presenter, Alberta Lake Management Association Conference (2018) • Presenter, Nova Scotia Planning Directors Association Conference (2017) • Presenter, Alberta Summer Villages Association Conference (2017) • Instructor, Land Use Planning Module for the Elected Officials Education Program (2015 & 2011) • Administrative Planning Workshops (County of Vermilion River, Town of Redwater, Town of Viking) • Council Planning Workshops (, Thorhild County, Smoky Lake County, several others) • Subdivision and Development Appeal Board Training Workshops (Town of Mundare, Westlock County)

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Other Planning Projects and Responsibilities

• Pigeon Lake Watershed Management for the Alliance of Pigeon Lake Municipalities and the Province of Alberta • County of Barrhead Resource Extraction Strategy Education Sessions and Workshops

• Presenter, Nova Scotia Planning Directors Association Conference (2017) • Subdivision and Development Appeal Board Training Workshops for the Province of Alberta (2010 & 2011)

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BRAD MACDONALD Planner

Proposed Project Role: Planner + Mapping/Graphics Technician

Proposed Project Responsibilities: Historical, demographic, and environmental research, mapping and graphics, public consultation material preparation, plan document design and writing, policy research, review and development.

ABOUT BRAD Brad is a Planner with MPS. Brad brings to MPS valuable private sector experience working with developers and development industry proponents. With a background in rural industrial development, recreational-residential subdivisions, site planning, and land use mapping, Brad brings a unique view to every project.

A graduate of Dalhousie University’s Master of Planning Program, Brad has developed skill sets through both academic and professional work in LOCATION comprehensive planning, site analysis, and stakeholder engagement. Brad has served as an instructor for the Province of Alberta’s Subdivision and Edmonton, AB Development Appeal Board Training Program, travelling throughout Alberta to host a series of workshops aimed at training and supporting new SDAB YEARS OF EXPERIENCE members and staff. 13

Brad’s diverse skill set and experiences allow him to seamlessly transition into MEMBERSHIPS any role he is needed for on a project. Member, Alberta SKILLS & ATTRIBUTES Professional Planning • Policy analysis & development Institute • Public consultation Member, Canadian • Research and analysis Institute of Planners • Policy development • Graphic design EDUCATION • GIS mapping & spatial analysis M.PLAN, Dalhousie • Historical research University • Council/board/staff training and education B.A. (Hon), Dalhousie PROJECT EXPERIENCE AND ROLES University Brad’s role in projects undertaken by MPS for our clients includes undertake WORK HISTORY historical, demographic, and environmental inventory research and analysis, preparing graphic design materials, preparing maps, prepare background 2012 – Present reports, document design and writing, and policy development. Municipal Planning Services Intermunicipal Development Plans 2007 – 2012 • Town of Hardisty + Flagstaff County Intermunicipal Development Plan Scheffer Andrew Ltd.

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• Village of Forestburg + Flagstaff County Intermunicipal Development Plan • Town of Daysland + Flagstaff County Intermunicipal Development Plan • Town of Sedgewick + Flagstaff County Intermunicipal Development Plan • Village of Vilna + Smoky Lake County Intermunicipal Development Plan • Village of Waskatenau + Smoky Lake County Intermunicipal Development Plan • Town of Smoky Lake + Smoky Lake County Intermunicipal Development Plan • MD of Wainwright + Town of Wainwright Intermunicipal Development Plan • MD of Wainright + Village of Edgerton Intermunicipal Development Plan

Area Structure Plans

• Ethel Lake Area Structure Plan and Northwest Ethel Lake Neighbourhood Plan (Municipal District of ) • Victoria District Area Structure Plan • Thorhild Industrial Area Structure Plan Municipal Development Plans & Land Use Bylaws

• Smoky Lake County • County of Vermilion River • Village of Holden • Town of Daysland • Village of Longview • Thorhild County • Flagstaff County • Town of Hardisty • Town of Bon Accord

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ALLISON ROSLAND Planner

Proposed Project Role: Planner

Project Responsibilities: Demographic, and environmental research, mapping, public consultation material preparation, public consultation, plan writing, policy research, review and development. ABOUT ALLISON Allison is originally from Brooks, Alberta, and joined Municipal Planning Services in 2018. She holds a Bachelor of Science in Chemical Engineering from the and recently completed a Master of Planning from the University of Calgary. Allison brings experience in research, Geographic Information Systems, and community-based planning.

Recently, Allison completed a GIS-based environmental analysis to evaluate LOCATION development suitability along the urban-rural boundary. For the Calgary inner-city community of Marda Loop she created a redevelopment Edmonton, AB strategy, which included a mobility network, open space enhancements, land YEARS OF EXPERIENCE use and density plan, and urban design guidelines. Planning: 1 In her previous role as an engineer, she worked in rural areas troubleshooting Engineering: 6 oil production technical issues, conducted product testing to validate chemical EDUCATION program implementation, and worked with clients to identify optimization opportunities. B.Sc. Chemical Eng., University of Alberta Skills & Attributes M.Plan, University of • GIS mapping & spatial analysis Calgary • Research and analysis • Public consultation WORK HISTORY • Site analysis 2018 – Present • Urban design Municipal Planning • Graphic design Services • Land suitability assessments 2017 – 2018 PROJECT EXPERIENCE AND ROLES CivicWorks Planning + In her previous role as a planning intern, she assisted the planning team with Design (Calgary) subdivision, land use redesignation, and development permit applications. She Planning Intern also conducted site analysis for mixed use and residential developments, 2010 – 2016 developed engagement materials, assisted with public engagement, and Baker Hughes Upstream conducted policy analysis as part of land suitability assessments. Chemicals (Edmonton, • Town of Gibbons Municipal Development Plan , Calgary) • Villages of Amisk, Hughenden, and Czar Municipal Development Plans Chemical Engineer & Technical Support

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KYLE MILLER Planner

Proposed Project Role: Planner

Proposed Project Responsibilities: Demographic and subdivision/development research, public consultation material preparation, public consultation, plan writing, policy research, review and development.

ABOUT KYLE Kyle joined MPS in 2016. He grew up in rural Alberta and attended the University of Alberta where he received a Bachelor of Arts in Political Science with a History minor, specializing in Canadian politics, history, governance, and provincial-municipal relations. After several years as a project manager, Kyle returned to working with the public sector and worked as a policy and bylaw consultant in the Town of Bon Accord. One of the highlights of working in Bon Accord was drafting their successful application to become ’s First LOCATION International Dark Sky Community, and 11th Dark Sky Community in the world. Edmonton, AB Having worked in various roles within municipal and provincial government, Kyle has served as part of senior leadership teams in municipal government. In YEARS OF EXPERIENCE these roles he has provided advice to the CAO and elected officials, as well as Planning: 2 guiding policy direction and development. In these positions he has worked Municipal Government: 3 closely with local and regional businesses to grow the community, conducted research, wrote and offered advice on bylaws, including land use bylaws and EDUCATION municipal development plans, and worked on annexation proceedings. This was Bachelor of Arts in addition to his role as a Development Officer, serving as a key contact to University of Alberta work with residents and developers in the community. WORK HISTORY Kyle has extensive experience working closely with all levels of government, drafting non-partisan briefing notes and advice for elected officials. His wide 2016 – Present ranging experience working on community building projects helped develop key Municipal Planning contacts with local, provincial, national, and international bodies, such as the Services Alberta Development Officers Association, the Canadian Bar Association – 2015 – 2016 Alberta Branch & B.C. Branch, the Capital Region Board, the Greater Edmonton Town of Bon Accord Economic Development Team, the Law Society of Alberta, Faculties of Law at Planning/Economic Dev. the Universities of Alberta, Calgary, and Ottawa, and the International Dark-Sky Association to guide policy development and help create sustainable 2015 – 2016 communities. Alberta Rural Dev. Network Project Manager SKILLS & ATTRIBUTES

• Project management • Public consultation • Report Writing • Policy research and development

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• Demographic research • Current planning (development permits and compliance certificates)

PROJECT EXPERIENCE AND ROLES Smoky Lake County Victoria District Area Structure Plan 2014 - 2017

MPS is preparing an area structure plan for the Victoria District - a federally, provincially, and municipally recognized significant heritage area. The area structure plan is being prepared in order to mitigate the impacts of future development within this area on the historic and environmental features that make the Victoria District a unique and significant place. In order to preserve the area’s national, provincial, and local significance, greater thought and planning is required to avoid development that might negatively and permanently impact those features which define and reflect the area’s historic value.

MPS is working closely with County Council, administration, local residents, and regional heritage organizations to provide policy direction related to land use and land management within the plan area in order to enable continued use and future development opportunities, while also protecting the cultural integrity of the Victoria District.

Kyle’s Role: policy development, public consultation, research and analysis

Town of Bon Accord Municipal Development Plan & Land Use Bylaw 2014 - 2017

MPS worked on behalf of the Town of Bon Accord to review and update the Town’s Municipal Development Plan and Land Use Bylaw. The MDP is being updated to include a focus on community economic development, sustainable development practices, and regional cooperation with the Edmonton Metropolitan Region.

Kyles Role: policy development, policy and regulation review, document writing and editing, meeting with municipal administration, research and analysis.

Town of Bon Accord Current Planning Support 2016 – Present

MPS provides current planning support to the Town of Bon Accord. Our office reviews Development Permit applications and prepares report, recommendations, and permits for the consideration of the Development Authority. MPS also prepares compliance certificates on behalf of the Town.

Kyle’s Role: Prepare and review reports, permits, and compliance certificates for consideration by Senior Planner and the Development Authority.

Page 55 of 90 Page 56 of 90 e gu Consulting tanning ha orks fp yo

Our focus is to work with client municipalities to provide quality, responsive planning services that serves each Council's strategic priorities. We work with Council, staff and applicants to ensure successful outcomes within the policy and regulatory framework.

Carol Bergum, RPP, MCIP, MES Principal Lee Ann Beaubien, RPP, MCIP, MCP Associate Carol is a planner and planning leader with 25 years experience in Lee Ann has over 12 years of professional planning the municipal,provincial and non- experience working with municipalities,private industry, First profit sectors, her career has covered Nations communities and neighbourhood organizations to all aspects of planning from build healthy communities. Her diverse experience includes downtowns to mid—sizedcities to coordinating land development projects, parks planning and rural countryside, and from hands-on design, and developing land use policy. planner to planning director. Linkedln:https:[[www.|inkedin.com[in[lee-ann-beaubien- Linkedln wwwlinkedin.corn/ir1;aro|-bergum—g:;p-mcip 799210a7[

A sample of our previous work and experience Application review and approval Statutory plans 0 Review and approval recommendations of Conceptual MunicipalDevelopment Plan and Technical Growth Schemes, Area Structure Plans, Neighbourhood Study, * Structure Plans, lntermunicipal Development Plans, City Major Municipal Development Plan update and ofSt. Albert*, City ofEdmonton *, Parkland County* associated technical reports, City ofSt. Albert 0 Review and approval recommendations for subdivisions lntermunicipal Development Plans and lntermunicipal and rezoning/redistricting applications, St. Albert, Collaboration Frameworks, Parkland County* Parkland County, City Edmonton Paul First Nation Land Use Plan and Economic of 0 Application review procedures, City St. Albert, Development Action Plan (draft), Urban Systems Ltd. of Parkland County* Town of /LacombeCounty lntermunicipal 0 Cremona Subdivision and Development Permit Process Development Plan Review (support role) Urban Systems Manual Review (project support), Urban Systems Ltd. Ltd. Technical reports for Area Structure Plans eg. Country lntermunicipal and Regional matters residential land use ana|ysis* 0 Representation at Edmonton Metropolitan Region Downtown Area Redevelopment Plan, St. Albert* Board Technical AdvisoryCommittee, CityofSt. Albert 0 lntermunicipalPlan dispute mediation Land Use Bylaw (supporting role), City ofSt. Albert Amendments to Land Use Bylawsrelated to: industrial 0 Representation for annexation discussions (technical districts, Agricultural Industry district)*, Cottage support role), Parkland County lndustries*, Cannabis*, Infilldevelopment and secondary suites, Community Services, Parks and Urban Services Other areas of work and projects: Zones, City ofSt. Albert, City ofEdmonton, Parkland Downtown redevelopment County Parks and reserve land Smart Growth/FormBased Zoning, City ofSt.Albert Watershed planning Subdivisions Hou?ng Community Facilities Subdivision Authority, City ofSt. Albert, Parkland Public Engagement County Review of subdivision policies, Parkland County*

*Completedby under our supervisio

Bergum Consulting P: 780-916-3673 E:caro|@bergumconsu|ting.com W: bergumconsu|ting.com

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Municipal Governance During the COVID-19 Outbreak Frequently Asked Questions – July 17, 2020

Alberta Municipal Affairs will continue to provide biweekly updates capturing frequently asked Municipal Advisory Services questions and providing information on new tools and resources as they become available. If you have further questions, please call: 780-427-2225 or toll-free by first dialing The following addresses Ministerial Orders 310-0000 or email [email protected] MSD:019/20, MAG:014/20, and MSD:036/20,as well as mask distribution, municipal enforcement, the COVID-19 status map, and links to bilingual COVID-19 resources. Mask Distribution

Municipal Affairs Updates Is there a plan in place to get non-medical masks Previous COVID-19 updates are available at to Albertans that do not have access to www.alberta.ca/municipal-government- drive-thru locations across the province? resources.aspx YES. Understanding that not all Albertans can access a drive-thru, a model was created resulting in

masks being provided to 49 municipalities for Public Health Emergency distribution. There were also masks distributed to First Nations and Metis Settlements, seniors’ Do the Ministerial Orders that provided facilities, homeless shelters, women’s shelters, extensions to legislated timelines and deadlines street outreach programs, senior-serving lapse on August 14, 2020, similar to Ministerial organizations, residential addiction treatment Orders (MOs) made under the Public Health Act facilities, and foster and kinship parents. In addition, (PHA)? non-medical masks were distributed to places of worship and masks were provided to both Calgary NO. MOs MSD:019/20 (intermunicipal collaboration and Edmonton for distribution through their transit. frameworks), MAG:014/20 (assessment and tax recovery), and MSD:036/20 (planning and Those who cannot access a restaurant partner or development) were enacted under the Municipal access masks through alternate municipal or Government Act, not the Public Health Act (PHA); community providers can contact Alberta 211 for therefore, they remain in effect until they are assistance. repealed or replaced. It is only MOs made under Section 52.1(2) of the PHA that will lapse on August A&W, McDonald’s, and Tim Hortons partner 14, which is 60 days after the state of public health restaurants are handing out eight masks per person emergency lapsed. for this second round of distribution.

Municipal Governance during the COVID-19 Outbreak ©2020 Government of Alberta | Published: July 17, 2020 | Page 1 Classification: Public

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Is the second round of mask distribution Are municipalities notified before the public underway? when their regions are put on “watch” status on the COVID-19 status map? YES. Masks are now available at more than 700 partner restaurant locations, including those without YES. The COVID-19 status map shows the level of drive-thru service, adding more than 100 new risk in regions and information about local health locations and expanding the availability of masks to measures. It also shows the rate of COVID-19 cases Albertans. No purchase is necessary to pick up and the number of active cases. Regions are masks in restaurants, either at the counter or designated as ‘open’, ‘watch’ or ‘enhanced relaunch’ through drive-thrus. status. When the number of active COVID-19 cases identified in a region increase and leads to a ‘watch’ Masks are also being distributed through libraries, status, the Pandemic Response Planning Team food banks, Metis Nation of Alberta, Native facilitates engagement with , Friendship centres, the Centre for Newcomers, and Alberta Health, and the Chief Administrative Officer 20 municipal transit authorities, including another to inform the municipality ahead of the public distribution to Edmonton and Calgary. The second notification going live on the status map. round will also include the distribution of masks to all other groups included in the first distribution, unless Is information about COVID-19 awareness and they choose to opt out. As of June 29, eleven actions to prevent the spread available in French municipalities have advised that they have enough or any other languages? masks remaining from round one distribution and do not wish to participate in a second distribution. YES. Printable posters are available with information Additional information and feedback forms to submit and tips on a number of pandemic-related topics. concerns or complaints about the distribution of Many of these posters are available in French and mask are available at alberta.ca/masks. other languages: www.alberta.ca/covid-19- information-posters.aspx. General Questions French posters can be found at the following link: https://open.alberta.ca/publications/covid-19-help- There have been instances of public gatherings prevent-the-spread-information-posters-french- that contravene public health orders for social language. distancing or limits to the size of gatherings (e.g., weekend gatherings on local beach areas). Municipalities can encourage community businesses Do municipalities have authority to ensure the and organizations to take advantage of these public health orders are enforced? resources and other French guidance documents available at: open.alberta.ca/dataset?tags=COVID- YES. Municipalities have the authority to close or 19&language=fr-CA&sort=date_modified+desc. restrict access to municipal parks and facilities. Community signage may also promote public awareness and education. In addition, local bylaws can be enacted and enforced. Further Updates Have a question?

Community peace officers are encouraged to WeIf you will have continue a specific to examine question ways you to would support continue educating individuals on the public health municipalitieslike answered in navigatingan upcoming through update, this orders. If enforcement is required, the RCMP or situation,please email and your will providerequest furtherto updates as public health inspectors are authorized to enforce [email protected]. tools become available. orders issued under the PHA.

Municipal Governance during the COVID-19 Outbreak ©2020 Government of Alberta | Published: July 17, 2020 | Page 2 Classification: Public

Page 60 of 90 £U£U I-\U|V|/-\ bOnVef\I|O|'I | I-\UlV|I-\.Ca _ J2:

Log in / Sign

Event Deta'|s Program &Speakers

The 2020 AUMA Convention - Together We Can!

The 2020 AUMA Convention is coming, and this year's theme is Together We Can!

We are excited to announce that Peter Mansbridge willbe our opening keynote speaker!

While this year's event might look a bit different, members across Alberta willcontinue to ga er or e same great content, even ifwe all aren't under the same roof.

Our full convention is going to be offered virtually this year. However, if provincial restrictions for in-person events ease, we willallow each urban municipal member to send one individual to attend in-person. If necessary, we willfollow up with our members at the beginning of August to modify a virtual registration to an in person registration. -

Registration for convention is now open and grants access to:

Dialogue sessions with provincial Ministers, Two exciting keynotes, Resolutions, Board elections, Award winning entertainment, Virtual networking events, and A week of education sessions leading up to the live event September 24th & 25th (one day shorter than our regular program).

Wednesday, ?ptember 23: Evening Welcome: 6:30 pm to 7:30 pm

_1M$ay._% Morning program: 9:00 am to 12:00 Afternoon program: 1:00pm to 4:30 pm Evening event: 5:30 pm to 8:00 pm

Lid_aY._S§l2t_e_II1_b_er_2£r_I Morning only: 9:00 am to 12:30 pm

r-2/nunnfel')n9?-m 1/‘!

Page 61 of 90 I/AA/AUAU £U4U AUIVII-\ Convention | /-\U|VlI-\.Ca

Registration will also provide urban elected officials the opportunity to vote on resolutions and Board elections. Elected of?cials must be registered as attendees to participate in voting. *Please note, administrators and non- members are not permitted to vote.

We know that our members are currently facing financial restraint, so we have significantly lowered our typical registration fees for this year:

Virtual Member registration fee: $100 Virtual Non-member registration fee: $200

Stay tuned for more exciting speaker announcements in the coming weeks!

Hotel Cancellations

The 2020 AUMAConvention is going virtual! Ifyou had previously booked a room, we have worked with the Convention hotels to make the cancellation process as easy as possible. You can find the details for each hotel below. Please note, con?rming cancellation of reservation is the responsibility of the municipality/organization that booked the room.

Marriott Calgary Downtown

Ifyou made a reservation in the AUMAroom block with the Marriott, please be advised that your reservations willbe cancelled and you can expect to receive deposit refunds to the original form of payment over the coming weeks. Ifyou do not receive a refund by the ?rst week of August, please reach out to the hotel directly.

Hyatt Regency Calgary

Ifyou made a reservation in the AUMAroom block with the Hyatt Regency, please be advised that your reservations willbe cancelled and you can expect to receive deposit refunds to the original form of payment over the coming weeks. Ifyou do not receive a refund by the first week of August, please reach out to the hotel directly.

Fairmont Palliser

Ifyou made a reservation in the AUMAroom block with the Fairmont Palliser, please be advised that your reservations willbe cancelled and you can expect to receive deposit refunds to the original form of payment over the coming weeks. Ifyou do not receive a refund by the first week of August, please reach out to the hotel directly.

Westin Calgary

Ifyou made a reservation in the AUMAroom block with the Westin Calgary, please be advised that your reservations willbe cancelled and you can expect to receive deposit refunds to the original form of payment over the coming weeks. Ifyou do not receive a refund by the first week of August, please reach out to the hotel directly.

Delta Bow Valley

Ifyou made a reservation in the AUMA room block with the Delta Bow Valley, please be advised that your reservations willbe cancelled. No deposits were taken for rooms booked at this hotel. Ifyou do not receive confirmation that your reservation was cancelled, please call the hotel directly.

Hotel Le Germain

9/'2

Page 62 of 90 — lrtual Event - Event Summary On... http://www.cven

2020 AUMA Convention - Together We Can! Join Alberta's elected officials, administrators,and business partners from the comfort of your home for the 2020 AUM Convention, September 24th & 25th. A

While our approach in changing, the content willbe better than ever! This year's Convention willinclude: o Dialogue sessions with provincial Ministers, - Two exciting keynotes, - Resolutions, - Boardelections, - Award winning entertainment, - Virtual networking events, and o A week of education sessions leading up to the live virtual event

Wednesda _,September 23: Evening Welcome: 6:30 pm to 7:30 pm

Thursda September 24: Morning program: 9:00 am to 12:00 Afternoon program: 1:00pm to 4:30 pm Evening event: 5:30 pm to 8:00 pm

Fridaygggtember 24: Morning only: 9:00 am to 12:30 pm

Please Note: Only Elected Officials representing regular member municipalities are permitted to vote during both elections and resolutions. A unique voting ID willbe provided to each elected officials registered as a participant. Electe officials MUSTbe registered as an attendee to receive voting credentials. d

Memberregistration fee: $100 Non-member registration fee: $200

Opening Keynote Speaker - Peter Mansbridge

PETER MANSBRIDGE is one of Canada's most respected and recognizable figures. For five decades, including his 29 years as the anchor of CBC’sThe National, he has guided us through the political, economic, and cultural events that have shaped the country. Through a unique lens of journalistic expertise, Mansbridge offers us guidance on how to cultivate trust, take pride in our heritage, nd navigate leadership through times of upheaval.

Stay tuned for more speaker and entertainer announcements coming soon

DETAILS

Thursday, September 24, 2020 — Friday, September 25, 2020 9:00 AM- 4:30 PM Mountain 1”Ime

VirtualEvent Alberta

2020-07-22, 8:56 a.m.

Page 63 of 90 - irtua vent - Event Summary On.. //

780-431-4528

Maegan Sheskey AUMACONVENTION REFUND POLICY

2020 AUMAConvention Cancellation Poli

Any written cancellationreceived prior to 4:30 pm MSTon Tuesday, September 15, 2020 is eligiblefor a refund, less a $10 cancellation fee.

Written notice includes letter, fax or email. Emailscan be sent to [email protected].

FOIP: The personal information on this form willbe used for the purposes of managing the convention only. The information is protected by the provisions of Alberla Freedom of Information and Protection of Privacy Act, unless otherwise consented to on the registrant information page.

2020-07-22, 8:56 a.m.

Page 64 of 90 £U£U I-\U|V|/-\ bOnVef\I|O|'I | I-\UlV|I-\.Ca _ J2:

Log in / Sign

Event Deta'|s Program &Speakers

The 2020 AUMA Convention - Together We Can!

The 2020 AUMA Convention is coming, and this year's theme is Together We Can!

We are excited to announce that Peter Mansbridge willbe our opening keynote speaker!

While this year's event might look a bit different, members across Alberta willcontinue to ga er or e same great content, even ifwe all aren't under the same roof.

Our full convention is going to be offered virtually this year. However, if provincial restrictions for in-person events ease, we willallow each urban municipal member to send one individual to attend in-person. If necessary, we willfollow up with our members at the beginning of August to modify a virtual registration to an in person registration. -

Registration for convention is now open and grants access to:

Dialogue sessions with provincial Ministers, Two exciting keynotes, Resolutions, Board elections, Award winning entertainment, Virtual networking events, and A week of education sessions leading up to the live event September 24th & 25th (one day shorter than our regular program).

Wednesday, ?ptember 23: Evening Welcome: 6:30 pm to 7:30 pm

_1M$ay._% Morning program: 9:00 am to 12:00 Afternoon program: 1:00pm to 4:30 pm Evening event: 5:30 pm to 8:00 pm

Lid_aY._S§l2t_e_II1_b_er_2£r_I Morning only: 9:00 am to 12:30 pm

r-2/nunnfel')n9?-m 1/‘!

Page 65 of 90 I/AA/AUAU £U4U AUIVII-\ Convention | /-\U|VlI-\.Ca

Registration will also provide urban elected officials the opportunity to vote on resolutions and Board elections. Elected of?cials must be registered as attendees to participate in voting. *Please note, administrators and non- members are not permitted to vote.

We know that our members are currently facing financial restraint, so we have significantly lowered our typical registration fees for this year:

Virtual Member registration fee: $100 Virtual Non-member registration fee: $200

Stay tuned for more exciting speaker announcements in the coming weeks!

Hotel Cancellations

The 2020 AUMAConvention is going virtual! Ifyou had previously booked a room, we have worked with the Convention hotels to make the cancellation process as easy as possible. You can find the details for each hotel below. Please note, con?rming cancellation of reservation is the responsibility of the municipality/organization that booked the room.

Marriott Calgary Downtown

Ifyou made a reservation in the AUMAroom block with the Marriott, please be advised that your reservations willbe cancelled and you can expect to receive deposit refunds to the original form of payment over the coming weeks. Ifyou do not receive a refund by the ?rst week of August, please reach out to the hotel directly.

Hyatt Regency Calgary

Ifyou made a reservation in the AUMAroom block with the Hyatt Regency, please be advised that your reservations willbe cancelled and you can expect to receive deposit refunds to the original form of payment over the coming weeks. Ifyou do not receive a refund by the first week of August, please reach out to the hotel directly.

Fairmont Palliser

Ifyou made a reservation in the AUMAroom block with the Fairmont Palliser, please be advised that your reservations willbe cancelled and you can expect to receive deposit refunds to the original form of payment over the coming weeks. Ifyou do not receive a refund by the first week of August, please reach out to the hotel directly.

Westin Calgary

Ifyou made a reservation in the AUMAroom block with the Westin Calgary, please be advised that your reservations willbe cancelled and you can expect to receive deposit refunds to the original form of payment over the coming weeks. Ifyou do not receive a refund by the first week of August, please reach out to the hotel directly.

Delta Bow Valley

Ifyou made a reservation in the AUMA room block with the Delta Bow Valley, please be advised that your reservations willbe cancelled. No deposits were taken for rooms booked at this hotel. Ifyou do not receive confirmation that your reservation was cancelled, please call the hotel directly.

Hotel Le Germain

9/'2

Page 66 of 90 — lrtual Event - Event Summary On... http://www.cven

2020 AUMA Convention - Together We Can! Join Alberta's elected officials, administrators,and business partners from the comfort of your home for the 2020 AUM Convention, September 24th & 25th. A

While our approach in changing, the content willbe better than ever! This year's Convention willinclude: o Dialogue sessions with provincial Ministers, - Two exciting keynotes, - Resolutions, - Boardelections, - Award winning entertainment, - Virtual networking events, and o A week of education sessions leading up to the live virtual event

Wednesda _,September 23: Evening Welcome: 6:30 pm to 7:30 pm

Thursda September 24: Morning program: 9:00 am to 12:00 Afternoon program: 1:00pm to 4:30 pm Evening event: 5:30 pm to 8:00 pm

Fridaygggtember 24: Morning only: 9:00 am to 12:30 pm

Please Note: Only Elected Officials representing regular member municipalities are permitted to vote during both elections and resolutions. A unique voting ID willbe provided to each elected officials registered as a participant. Electe officials MUSTbe registered as an attendee to receive voting credentials. d

Memberregistration fee: $100 Non-member registration fee: $200

Opening Keynote Speaker - Peter Mansbridge

PETER MANSBRIDGE is one of Canada's most respected and recognizable figures. For five decades, including his 29 years as the anchor of CBC’sThe National, he has guided us through the political, economic, and cultural events that have shaped the country. Through a unique lens of journalistic expertise, Mansbridge offers us guidance on how to cultivate trust, take pride in our heritage, nd navigate leadership through times of upheaval.

Stay tuned for more speaker and entertainer announcements coming soon

DETAILS

Thursday, September 24, 2020 — Friday, September 25, 2020 9:00 AM- 4:30 PM Mountain 1”Ime

VirtualEvent Alberta

2020-07-22, 8:56 a.m.

Page 67 of 90 - irtua vent - Event Summary On.. //

780-431-4528

Maegan Sheskey AUMACONVENTION REFUND POLICY

2020 AUMAConvention Cancellation Poli

Any written cancellationreceived prior to 4:30 pm MSTon Tuesday, September 15, 2020 is eligiblefor a refund, less a $10 cancellation fee.

Written notice includes letter, fax or email. Emailscan be sent to [email protected].

FOIP: The personal information on this form willbe used for the purposes of managing the convention only. The information is protected by the provisions of Alberla Freedom of Information and Protection of Privacy Act, unless otherwise consented to on the registrant information page.

2020-07-22, 8:56 a.m.

Page 68 of 90 Um

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Honourable Jason Kenney:

Re: Recouping of Municipal Policing Costs

The Village of Forestburg is concerned that additional policing costs has been downloaded to Alberta municipalities without adequate options for recouping the costs from our citizens. We believe that recouping these costs through the normal municipal property taxation process will result in an unequal distribution of costs through our municipality, while residents and businesses are all receiving the same level of service. We are respectfully requesting that the province allow us to collect funds to cover policing costs either through a monthly flat fee on utility bills or by way of a flat tax. As an urban municipality, we believe our best choice would be through our utility billing cycle, as this would capture any properties that are considered tax exempt. However, we do believe that rural municipalities, which do not have a utility service that is provided to all properties, should be permitted to add a special flat tax to their annual property tax billings to cover their policing costs. We firmly believe that all residents should be treated equally and if costs such as policing, emergency management and fire services are not permitted to be collected through one of the above-noted options, we are unfairly taxing those owners of properties with higher assessment values. We thank you for your due attention to these matters and if you have any questions, please do not hesitate to contact the Village office at 780-582-3668 or by email to [email protected].

cc: MLA Jackie Lovely, AUMA, RMA, Flagstaff County, Town of Daysland, Town of Killam, Town of Hardisty, Town of Sedgewick, Village of Alliance, Village of Heisler, Village of Lougheed

Page 77 of 90 Page 78 of 90 Page 79 of 90 Page 80 of 90

July 21, 2020 via e-mail: [email protected]

Battle River Alliance for Economic Development

Attn: Cathy Goulet – Executive Director Box 5000

Viking, Alberta T0B 4N0

RE: Notice of Withdrawal from Membership in 2021

Dear Chair Ducherer, Cathy & Board Members,

The Town of Hardisty Council regret to inform Chair Ducherer, Executive Director Goulet and Board Members for the Battle River Alliance for Economic Development (BRAED) that they have reviewed their continuation of being a member of BRAED. With recent funding cuts at all levels of government, an uncertain future ahead regarding local government funding, Council felt their membership in this body going forward into 2021 could not be supported financially based on the directions of the group and their past projects and initiative outcomes. While working regionally with our municipal neighbors is still of great importance to Council it needs to be effective and the Council of the Town of Hardisty do not feel that BRAED fits their strategic planning objectives therefore have decided to take a different path in working regionally for economic development initiatives.

Motion #143/20 MOVED by Mayor Irving THAT Council direct the CAO to draft a letter to advise the Battle River Alliance for Economic Development that they will not be renewing their membership in this intermunicipal organization after 2020. Seconded by Councillor Beringer CARRIED

Thank you to Cathy for your continued support in your executive directorship and the Board and members over the past for working with us to help build our economic capacity. The Town of Hardisty will carry out our membership for 2020 with Mayor, Doug Irving as the appointed elected official to sit on the BRAED Board until the end of 2020.

Yours truly,

Sandy Otto

CAO

SO cc. Council et al.

Page 81 of 90

July 21st, 2020 via e-mail: [email protected]

Village of Forestburg PO Box 210 Forestburg, AB T0B 1N0

RE: FIP Regional Governance Project – Final Report for ACP Grant Dear Mayor Young, Council Members and CAO Moffatt, The Town of Hardisty reviewed at their July 14th, 2020 regular meeting of Council the final report prepared by CAO Moffatt regarding the project outcomes for the Regional Governance Project as required in the acceptance of our Alberta Community Partnership Grant funding. Council felt the report fairly outlined the process and outcomes of the project and made a motion to accept the report as information in closing of the ACP grant. Motion #131/20 MOVED by Mayor Irving THAT Council accept the final report on the Regional Governance project, drafted by the Village of Forestburg, as the managing partner for the ACP Grant received on behalf of all the municipalities in Flagstaff County as information for reporting purposes. CARRIED Thank you to the Village of Forestburg, CAO Moffatt in being the managing partner for this intermunicipal project and while the final motions of respective Councils involved varied leading to a non-consensus to move forward, we hope that we can continue working together on other partnerships to help us all to remain sustainable and viable in the future.

Yours truly,

Sandy Otto CAO SO Cc Council et al. Flagstaff Municipalities

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