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Booth Form Second Floor Off-Site Management Office: Suite 130 – 4400 Hazelbridge Way, Richmond BC Canada V6X 3R8 tel. 604.273.1234 fax. 604.270.9963 The 2013 Chinese New Year Flower & Gift Fair at Aberdeen Centre SECOND FLOOR Get ready to celebrate the Chinese New Year of the Snake in a fun, cultural extravaganza of activities - a famous Aberdeen Centre tradition since 1989. During the exciting period, Aberdeen Centre will be transformed into the ultimate festivity site, adorned with dazzling decorations, spectacular cultural stage shows and of course, our reputable Chinese New Year Flower & Gift Fair , an absolute sell-out event every year. From the sale of lucky charms & decorations, fresh flowers, festive apparels, creative novelties to new year sweets n’ more, now is your chance to secure a promising business opportunity to be a specialty vendor at the CNY Flower & Gift Fair. Space is very limited. Act now by submitting your fair application today! Fair Duration February 6 (Wednesday) to February 11 (Monday), 2013 – A total of six days Enrollment Applications will be accepted from now until Thursday, January 10, 2013. Aberdeen Centre reserves the right to end the application early subject to space availability. Please note that applicants specializing in CNY themed products will receive priority acceptance. Fair Hours** February 6 (Wed) 11:00am – 7:00pm February 7, 8 (Thu, Fri) 11:00am – 9:00pm February 9 (Sat – Countdown Night) 11:00am – 12:30midnight February 10 (Sun – First day of Chinese New Year) 11:00am – 7:00pm February 11 (Mon) – B.C. Family Day (Stat Holiday) 11:00am – 7:00pm *All booth operators must strictly adhere to the above operating hours with no exceptions. Live Stage Entertainment on the Countdown Night to Chinese New Year of the Snake The Nation’s #1 Chinese media network, Fairchild TV and Fairchild Radio will be staging splendid countdown shows at Aberdeen Centre, offering a captivating, one-of-a-kind cultural experience to fair visitors and shoppers! February 9 8:30pm – 10:30 pm Entertainment by Fairchild Radio 11:00pm – 12:30 midnight Entertainment by Fairchild Television with live countdown show February 10 11:00am Golden Dragon and Lion Dance 1:15pm – 4pm Chinese Cultural Performances February 11 1pm – 4pm Chinese Cultural Performances Vendors/Exhibitors Set-up and Move out logistics Aberdeen Centre will provide the loading instructions to the accepted applicants two weeks prior to the fair. Submit Your Application before Thursday, January 10, 2013. By fax to: 604-270-9963 attn: Promotion Department – Aberdeen Centre By mail: Suite 130 – 4400 Hazelbridge Way, Richmond, V6X 3R8; attn: Promotion Department – Aberdeen Centre By hand: 1/F Customer Care, Aberdeen Centre, 4151 Hazelbridge Way, Richmond Booth Rental Confirmation Upon receiving your application, Aberdeen Centre will only contact the selected and eligible vendors individually. Vendors specializing in Chinese New Year themed products will receive priority consideration. Once payment is received, we will issue an official receipt and confirm your booth application. Inquiries? Please call 604-273-1234 extension 123 or 121 or email [email protected] Applicant Initial ____________ Page 1 of 6 Off-Site Management Office: Suite 130 – 4400 Hazelbridge Way, Richmond BC Canada V6X 3R8 tel. 604.273.1234 fax. 604.270.9963 ------ Chinese New Year Flower & Gift Fair 2013 2/F Vendor Application Form ------ (Please mail, submit by hand or fax completed form to 604-270-9963 by January 10, 2013.) A) EXHIBITOR / VENDOR INFORMATION Company Name (in English): ________________________________________________________________ If applicable: Company Name (in Chinese): ___________________________________________________ Mailing Address: ________________________________________________________________ Company Website: ______________________ Email Address: __________________________ Name of Contact Person: ____________________________ Title: _________________________ Telephone #: ______________ Fax #: ______________ Cell #. ______________ B) BOOTH ACTIVITIES Products for Sale Services for Sale Exhibition/Display Request for information/ brochure giveaway Product Sampling Others: ___________________________ C) PRODUCT DESCRIPTION Products/Services/Display Items for sale (Item category & details must be listed out in full): Product/Service Category: _________________________________ Detail examples: _________________________ (example: Chinese New Year Decorations) (example: decorative banners, money banks) Product/Service Category: _________________________________ Detail examples: _________________________ Product/Service Category: _________________________________ Detail examples: _________________________ Product/Service Category: _________________________________ Detail examples: _________________________ Product/Service Category: _________________________________ Detail examples: _________________________ Actual products/services for sale on the fair floor must strictly adhere to the specified items above. Booths are NOT allowed to sell products in other categories unrelated to your main products at the fair without prior approval. Any products related to gaming will not be acceptable for sale at the fair. Food: For safety reasons, we do not accept any applications by food vendors requiring the use of open flames or reheat food/beverage using microwave. Food vendors are required to provide temporary food permits as required by Vancouver Coastal Health Authority. Piracy: Sales of pirated or unlicensed merchandise is strictly prohibited. C) BOOTH RENTAL FEES (Limit one booth per Company unless otherwise specified*.) Price Sub -total $388.00 ** each Rental Package February 6 – 11, 2013 (6 Days) (excludes special booth # 13* & 14*) Applicant Initial ____________ Page 2 of 6 Off-Site Management Office: Suite 130 – 4400 Hazelbridge Way, Richmond BC Canada V6X 3R8 tel. 604.273.1234 fax. 604.270.9963 If Applicable, power will be subject to $40 additional Electrical Outlet 115 VOLTS 15 AMPS (shared) charge What’s Included , a 8’ x 4’ booth area (L – shape) comprised of: ONE 6ft x 24” skirted table ONE 4ft x 24” skirted side table TWO chairs ONE 6-Day Parking Pass (Valid from February 6 - 11, 2013) H.S.T. (12%) Grand Total with taxes: * Request for more than one booth is subject to space availability ** This is an introductory 2/F Fair extension offer only. The $388 price is only available to Booth # 1 – 12 on the 2/F. Booth # 13* & 14* are equivalent to 1/F standard layout (10’L x 4’D each) and are subject to a premium price. Please speak with your Aberdeen Centre representative if you are interested in special booths 13* & 14*. D) GARBAGE DISPOSAL DEPOSIT (MANDATORY) Aberdeen Centre must collect a $60 (refundable) garbage disposal deposit upon securing the booth space. This is to discourage vendors from leaving garbage on site at the end of the event, which requires Aberdeen Centre staff to collect the garbage for the vendor. The $60 deposit will be refunded to the vendor if the booth area is left clean and tidy. Please prepare a separate $60 cheque payable to: Fairchild Developments Ltd. for the garbage deposit upon submitting your booth rental payment. E) BOOTH LOCATION Due to limited space availability and business categorization, Aberdeen Centre reserves the right to allocate the location of the booth based on the vendor’s products and services for sale. Vendor must check this box to acknowledge awareness of the booth location assignment procedure. The application will automatically be withdrawn if vendor does not check the box. F) POWER REQUIREMENT & OTHERS Access to Electricity is limited to certain booth locations and at many times, the same power source may be shared amongst multiple vendors. If your booth requires electricity, it will be subject to availability and additional charge will apply . You must specify the following: Type(s) of Device to be applied : _________________________ Qty: ____________ Type(s) of Device to be applied : _________________________ Qty: ____________ Application of electronic devices is subject to mall management approval. Upon approval, vendor is responsible for taping down all wires for shoppers’ safety and liability. Usage of Water at the booth Reason: _____________________________________________________________________________ Applicant Initial ____________ Page 3 of 6 Off-Site Management Office: Suite 130 – 4400 Hazelbridge Way, Richmond BC Canada V6X 3R8 tel. 604.273.1234 fax. 604.270.9963 Aberdeen Centre will not be able to provide special water source on site. Vendor must bring in own water supplies and ensure public safety when water is applied. G) BOOTH EQUIPMENT / DISPLAY FURNITURE/ SIGNS TO BE INSTALLED BY VENDOR Please specify the type and dimensions of the display signage /equipment/furniture to be set-up at the booth: (example: Stand-up Banner 6’H x 3’W Qty. 1) Item: ______________________________________ Dimensions: ____________________ Qty: _____ Item: ______________________________________ Dimensions: ____________________ Qty: _____ Item: ______________________________________ Dimensions: ____________________ Qty: _____ Item: ______________________________________ Dimensions: ____________________ Qty: _____ Note: Extra furniture items to be brought in by the vendor will be subject to the Mall Management’s approval due to additional occupancy of space. All display items must be kept within the dimensions of the leased booth space, usage beyond which will be subject to additional rental charge. I) PAYMENT INFORMATION
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