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SENATE September 29, 2020, 3:30 Pm, Zoom: Meeting ID: 845 9160 2640

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SENATE September 29, 2020, 3:30 Pm, Zoom: Meeting ID: 845 9160 2640 Agenda MEETING OF THE SENATE September 29, 2020, 3:30 pm, Zoom: https://us02web.zoom.us/j/84591602640 Meeting ID: 845 9160 2640 I Opening Session 1. Adoption of Agenda (2 min) a. Agenda: September 29, 2020 That the Senate adopt the agenda as circulated, with the provision that items 2 to 5 in the Consent portion of the agenda be approved or received for information by consent. CONSENT AGENDA 2. Approval of Minutes 3 - 8 a. Minutes: May 19, 2020 That Senate adopt the minutes of May 19, 2020. 3. Reports a Standing Committees of Senate 9 - 15 i Senate Standing Committees - Work Plans and Contact Information 2020/21 16 - 22 ii Senate Agenda and Summer Action Committee 23 - 30 iii Senate Committee on Academic Development 31 - 45 iv Senate Committee on Academic Procedures 46 v Senate Advisory Research Committee 47 - 52 vi Senate Educational Equity Committee 53 - 54 vii Senate Governance and Nominating Committee 55 - 59 viii Senate Committee on Scholarships and Student Aid 60 ix Senate Orientation Activities Review Board b Committees to Which Senate Elects Members 61 - 64 i Provost's Advisory Committee for the Promotion of the Arts 65 - 66 ii Non-Academic Misconduct Subcommittee 4. Ratification of Electronic Vote Queen's University at Kingston Agenda 67 - 71 a. David Sharpe Professorship in Indigenous Law 5. Matters Referred to Standing Committees - None REGULAR AGENDA II Committee Motions and Reports 1. Senate Committee on Academic Procedures 72 a. AI Cases Reviewed 2019/20 [ Information] (10 min) 2. Senate Governance and Nominating Committee 73 a. Nominations Report [ Action] (5 min) That Senate approve the nominations as recommended by the Senate Governance and Nominating Committee. 74 - 76 b. Senate Effectiveness Survey - Report [ Information] (10 min) 3. Senate Orientation Activities Review Board 77 - 78 a. Orientation Week Policy Manual - Amendment [ Action] (10 min) That Senate approve the Orientation Week Policy Manual be amended as indicated in Appendix A of this report as recommended by the Senate Orientation Activities Review Board. III Motions - None Received IV Question Period - None Received V Administration Reports and Presentations 1. Principal's Report a. Principal's Verbal Report [ Information] (20 min) 2. Provost's Report a. Provost's Verbal Report [ Information] (10 min) 3. Research Report 79 - 81 a. Research Report September, 2020 [ Information] (5 min) VI Reports of Faculties and Schools 82 1. Faculty of Law - Faculty Board Report [ Information] (5 min) VII Communications 83 - 88 1. Aboriginal Council of Queen's University - 2019 Annual [ Information] (10 min) Report 89 - 97 2. COVID Guidelines - Teaching and Learning [ Information] (20 min) 98 - 102 3. Queen's University Board/Senate Advisory Committee - [ Information] (5 min) 2020 Retreat Report VIII Other Business - None IX Closed Session - Not Required X Adjournment Queen's University at Kingston Page 2 of 102 ITEM: Minutes: May 19, 2020 Minutes MEETING OF THE SENATE May 19, 2020 Senators in Attendance: P. Deane (Chair), J. Aman, S. Arniel, C. Bannerman, D. Beauchemin, D. Borschneck, B. Brouwer, A. Chakrabarti, Y. Chan, P. Collins, B. Crow, L. Daneshmend, J. Davies, M. Dean, K. Deluzio, J. den Otter, D. Detomasi, S. Dickey, J. Downie, R. Egan, P. Fachinger, A. Fam, M. Finlayson, R. Fleming, E. Flowers, R. Fonesca-Velazquez, M. Green, E. Hanson, D. Hunter, J. Hutchinson, W. Khoury, A. Kotsopoulos, B. Kutsyuruba, M. Lafrenière, C. Lemmon, R. Luce-Kapler, J. MacLeod, P. Matthews, J. Mennell, J. Morelli, K. Moriah, P. Mousavi, D. Niddam-Dent, L. Notash, J. Ortiz, D. Parker, F. Quadir, R. Reeve, R. Reznick, D. Robinson, C. Sau, C. Schilstra, S. Smith, A. Tierney, K. Timmons, M. Vandenburg, A. Vasanthakumar, M. Walters, M. White, X. Zhu, L. Knox (Secretary), R. Coupland (Associate Secretary) Regrets: B. Fickling, Z. Lunetta, R. Murty, K. Novakowski, K. Pyke, C. Stone, S. White Also Attending: S. Bennett-Dwara, N. Brinklow, D. Bruce, H. Cole, S. den Otter, T. Easter, M-B. Gauthier, J. Harmsworth, J. Hill, L. Hood, D. Janiec, K. Julien-Michels, K. Logan, P. Oosthuizen, J. Pierce, S. Pinchin, D. Santeramo, T. Shearer, G. Smith, L. Stewart, K. Woodhouse I Opening Session Senators observed a moment of silence in recognition of the recent death of Dr. John Gordon, professor emeritus and Dean of the School of Business from 1978 to 1988. 1. Adoption of Agenda a. Agenda: May 19, 2020 That the Senate adopt the agenda as circulated, with the provision that items 2 to 4 in the Consent portion of the agenda be approved or received for information by consent. J. Downie/P. Fachinger 20-26 CONSENT AGENDA 2. Approval of Minutes a. Minutes: April 14, 2020 That Senate adopt the minutes of April 14, 2020. 3. Reports Queen's University at Kingston Page 3 of 102 ITEM: Minutes: May 19, 2020 Minutes a Standing Committees of Senate i Senate Agenda and Summer Action Committee ii Senate Committee on Academic Development iii Senate Committee on Academic Procedures 4. Matters Referred to Standing Committees – None REGULAR AGENDA II Committee Motions and Reports 1. Senate Committee on Academic Development a. Proposal to Establish a Bachelor of Arts (Honours) Medial and Major in Indigenous Studies, Faculty of Arts and Science That the Senate approve the establishment of a Bachelor of Arts (Honours) Medial and Major in Indigenous Studies, Department of Languages, Literatures and Cultures, Faculty of Arts and Science, effective, September 1, 2020. D. Niddam-Dent/P. Fachinger 20-26 There were no questions on the item. b. Amendments to Sir Edward Peacock Professorship(s) in Political Studies, Faculty of Arts and Science That the Senate approve the proposed amendments to the academic terms of the Sir Edward Peacock Professorship(s) in Political Studies, Department of Political Studies, Faculty of Arts and Science, subject to ratification by the Board of Trustees. D. Niddam-Dent/F. Quadir 20-27 There were no questions on the item. c. Major Modification to the Master of Public Administration/Juris Doctor Combined Degree Program, Faculty of Arts and Science and Faculty of Law That the Senate approve the Major Modifications to the Master of Public Administration/Juris Doctor combined degree program, Faculty of Arts and Science and Faculty of Law, effective, September 1, 2020. D. Niddam-Dent/E. Flowers 20-28 There were no questions on the item. 2. Senate Committee on Academic Procedures a. Sessional Dates Framework 2020-21 - Update That the Senate allow the Senate Committee on Academic Procedures to depart from the approved sessional dates framework with respect to the scheduling of the 2020 fall term break provided that such break is not less than the currently approved two days in length. Queen's University at Kingston Page 4 of 102 ITEM: Minutes: May 19, 2020 Minutes S. Arniel/C. Sau 20-29 Vice-Provost (Teaching and Learning) J. Pierce explained that an extensive discussion has taken place among the Academic Program Regulations Subgroup of the COVID-19 Steering Committee as well as with associate deans, Student Affairs staff, and individuals involved in supporting student health and wellness regarding the potential impact a fully remote Fall term may have on some students. When reviewing the 2020-21 sessional dates, it was noted that an extended Fall term break would be one way to provide a time for both students and faculty members to rest and catch-up on academic activities in what may be a stressful term. All those consulted, including students, agreed with the proposal and the need to also consult with Senate. III Motions - None IV Question Period - None Received V Administration Reports and Presentations 1. Principal's Report a. Principal's Verbal Report Principal Deane confirmed that the university has begun to shift from reacting to the immediate effects of the COVID-19 pandemic to planning for the coming academic year and the thoughtful reopening of campus spaces when safe and appropriate. The COVID-19 Steering Committee has now been disbanded and three groups headed by vice-principals have been established with the goal of working to normalize operations as much as possible. Several research laboratories have reopened via a process administered by the Office of Research Services and planning for the Fall term is underway. Communications from the Principal and Provost were recently issued and will soon be followed by communications from Deans of the various Faculties and Schools. The province has released its phased reopening plan and the federal government has made a number of announcements regarding funding that are relevant to the post-secondary education sector, including the confirmation of a $450 million fund to retain research staff funded by industry or philanthropic sources who do not have access to other government support measures. Both levels of government have recognized that universities are vital to the prosperity and success of Ontario and Canada. Principal Deane reminded Senate of his ongoing conversation on the future direction of the university and that he had planned to reflect the results of the conversation and possible options for Queen’s future in the early fall. Rather than delaying this process, the COVID-19 pandemic has instead revealed much about Queen’s that is relevant to the conversation and has prompted the writing of an interim conversation document, which will be provided to the university community for its review in later summer. 2. Provost's Report a. Provost's Verbal Report Provost Green confirmed the university’s expectation that physical distancing requirements implemented in response to the COVID-19 pandemic will persist well into the Fall term and that they will have a significant impact on classroom capacity, with some estimates that classrooms will only be able to hold 10-20% of the normal number of students. Although the original 2020- 21 course timetable has been produced, it has become evident that it will most likely not be able to be used for the coming year.
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