Tender Notice

EMPLOYEES' STATE INSURANCE CORPORATION ''PanchdeepBhawan'', Namkum, Ranchi -800001 Phone No.: 0651-2261569/2261581, e-mail : rd-jharkhand@esic.in No.- 60.Z.17/12/Misc.Purchase/2017-IT Date: 20/11/2017

Tender Notice

Open Tender are hereby invited on behalf of Regional Office, Employee’s State Insurance Corporation, Panchdeep Bhawan, Namkum, Ranchi, from reputed Original Equipment Manufacturer (OEM)/ Authorized Distributors/Authorized Dealers “Supply and Installation of 26 AH/12 Volts VRLA SMF Batteries for 3KVA/ 4KVA online UPS and 150AH/12 Volts Tubular Batteries for 4KVA Inverters installed in different location of Jharkhand Region” mentioned in Annexure-IV. Supplier should be authorized dealer for sale and purchase of Lead Acid Batteries from reputed company as per environmental norms.

1. The tender document can be downloaded from website: www.esic.nic.in, from 20.11.2017 to till 11.12.2017 12:00 noon. 2. The interested bidders may submit the tender online at http://esictenders.eproc.in, in a two bid system in the prescribed performa as detailed in portal. Tenders are to be submitted online only through e-procurement portal. 3. The documents to be submitted by eligible bidders in the document downloaded from the website along with Earnest Money Deposit of Rs. 60,000/- (Rupees Sixty Thousand Only) through Demand Draft in favour of “ ESI Fund Account No.1” payable at Ranchi in a separate envelope marked EMD for :- a. Bidders are requested to submit the rates in the performa mentioned at Annexure –III. b. For all practical purpose, the e- tender shall be considered for evaluation. However, In case of any dispute, the physical documents would be scrutinized. 4. A copy of e-Tender documents duly completed and supported by requisite documents and forms, as mentioned while submission of e - tender documents in web portal : http://esictenders.eproc.in , should be submitted with covering letter in a sealed envelope duly superscribed with words “Supply and Installation of 26 AH/ 12 Volts VRLA SMF Batteries for 3KVA/ 4KVA online UPS and 150Ah/12V Tubular Inverter Batteries for 4KVA Inverters installed in different location of Jharkhand Region” and deposited in Tender Box at EDP Branch , First Floor, Regional Office, ESIC, Panchdeep Bhawan, Namkum, Ranchi Jharkhand-834010 latest upto 12:00 PM on dated 11.12.2017 which will be opened at Regional Office, ESIC, Panchdeep Bhawan, Namkum, Ranchi, Jharkhand on 03:00 PM dated 12.12.2017. 5. Last date of submission of tender: 12:00 PM on 11.12.2017. 6. Technical Bid Opening: 03:00 PM on 12.12.2017. 7. Financial Bid Opening: To be decided after technical bid evaluation. 8. EMD Deposit: Rs. 60,000/-. 9. Performance Security Deposit: 5% of Purchase Order in shape of Bank Guarantee /Demand Draft of any Nationalized Bank valid for the warranty period plus three (3) months. 10.All the payment shall be made by Demand Draft drawn in favour of “ESI Fund A/c No. 1, payable at Ranchi,” (Any other mode of payment will not be accepted). 11.If any information furnished by the applicant is found to be false at any stage, the application shall be cancelled and applicant shall be liable to be debarred from the Tender. 12.Regional Office, ESIC, Panchdeep Bhawan, Namkum, Ranchi, Jharkhand reserves the rights to reject any or all applications without assigning any reasons. 13.Only applications complete in all respected will be considered for evaluation.

Sd/- Additional Commissioner-cum-Regional Director Regional Office, ESIC , Jharkhand. Important Instructions for Vendors

All vendors/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the E- Tenders.

Bidders should get Registered at https://esictenders.eproc.in.

Bidder needs to submit Bid Processing Fee charges of Rs.2495/- [ non- refundable] in the form of demand draft from any scheduled bank, in favour of M/s C1 India Pvt. Ltd. Payable at New Delhi for participating in the Tender.

Alongwith the Demand Draft, Bidder needs to send a covering letter mentioning about the Payment details, Company Name, Address, Payment towards ESIC Bid Processing Fees [ Mention the Tender ID and Tender Title].

The payment should reach at the below mentioned address, one day before the due date and time of Bid submission:

Kind Attn: Ms Ranjana Sharma C1 India Pvt. Ltd. 301,Gulf Petro Chem Building, Ist Floor, Udyog Vihar, Phase-2, Gurgaon, Haryana-122015.

Note: Payment will be approved only after physical receipt of demand draft.

Employees' State Insurance Corporation e-Procurement Portal

HELPDESK NUMBERS ARE OPEN BETWEEN 0930 HRS to 1800 HRS IST MONDAY TO FRIDAY [Exclusions: Holidays] Please email your issues at [email protected]. Before your call helpdesk. This will help us serving you better. Contact Nos. and email Ids of helpdesk officers:

SlNo Name Email Phone Number

1. Mr.Elavarasan elavarasan.raghunathan@c1in 91-022- Raghunathan dia.com 66865600/10/11, 91-8655995550

2 Ms. Ujwala Shimpi [email protected] 022- 66865600/10/11 3 Ms. Priyanka [email protected] 0124-4302034 Tomar

4 Mr. Partha Ghosh [email protected] +91- 8811093299

5 Mr. Mohit [email protected] 0124-4302035/ Chauhan +91- 8130504471 (payment related queries only)

FOR ESCALATION CONTACT

Sl Name Email No

1 Mr. Ashish Goel [email protected]

2 Mr. Nimesh Bhardwaj [email protected]

3 Mr. Achal Garg [email protected]

Documents to be uploaded

1. Copy of EMD. 2. Copy of Registration of Service tax, Sale tax/Vat/ Trade Tax 3. Copy of GSTIN Registration No. 4. Copy of Income Tax Return of last three consecutive financial years i.e. 2013-14, 2015-16 & 2016-17. 5. Audited balance sheet with annual turnover profit & loss account etc. as per eligibility criteria. 6. Copy of satisfactory completion of works & purchase order of similar works as per eligibility criteria. 7. Affidavit to the affect that the bidder/tenderer has not being debarred/ black listed in any organization of the government/PSU. 8. Copy of Registration of firm/authorize dealer certificate/RSR/Channel partner etc. certificate as applicable. Tender Document Appendix-I

EMPLOYEES' STATE INSURANCE CORPORATION ''PanchdeepBhawan'', Namkum, Ranchi -800001 Phone No.: 0651-2261569/2261581, e-mail : [email protected] No.- 60.Z.17/12/Misc.Purchase/2017-IT Date: 20/11/2017

Tender Notice

Scope of Tender :

The Regional office, ESIC, Jharkhand is intent for supply and installation of 240 Nos. of 26Ah/12V VRLA SMF Batteries of Online UPS providing minimum 30-45 minutes backup and 184 nos. of 150Ah/12V Tubular Batteries for Inverters. The online UPS batteries and Inverter Batteries warranty should be onsite and mentioned on company website portal as per OEM. The Competent Authority has the right to increase or decrease the quantity of items online UPS batteries and Inverter batteries at any stage.

GENERAL TERMS AND CONDITIONS:

The interested bidders must submit the Tender documents online at http://esictenders.eproc.in in two parts i.e.; (i) Technical Bid and (ii) Financial Bid as required by the portal and a hard copy for the same should be submitted to the Tender Box in EDP Branch, First Floor, Regional Office, ESIC, Panchdeep Bhawan, Namkum, Ranchi, .

1. ENVELOPE-1- Heading should be written on the envelope –“TECHNICAL BID”

The ‘TECHNICAL BID’should contains the following documents:

i. EMD of Rs. 60,000/-(Rupees Sixty Thousand only) Demand Draft drawn in favour of ‘ESI Fund A/c No. 1, payable at Ranchi’. ii. Copy of VAT/CST/GST Registration Certificate. iii. Copy of PAN Card/IT Return Certificate for the Assessment Year 2016-17 and 2017-18. iv. Data sheet showing the specifications of 26Ah/12Volt VRLA SMF UPS-Battery and 150Ah/12Volts Tubular Inverter-Battery. v. Forwarding Letter/Self Declaration Form (Annexure-I). vi. Bidder’s Profile & Pre-Qualification Form (Annexure-II). vii. Manufacturer’s Authorization Form (MAF) from the Original Equipment. viii. Technical Specification Compliance Sheet.

2. ENVELOPE-2-

Heading should be written on the envelope –“FINANCIAL BID”

The Price Bid/Financial Bid should ONLY contain the price of the item quoted as per Annexure-III.

3. EARNEST MONEY DEPOSIT (EMD)

i. Each tender must be accompanied by an Earnest Money of Rs. 60,000/-( Rupees Sixty Thousand only) which must be submitted in Demand Draft drawn in favour of ‘ESI Fund A/c No. 1, payable at Ranchi’, (Any other mode of payment will not be accepted) and failing which the price bid of the tenderer shall not be opened.

ii. Micro or Small Enterprises (MSE)/NSIC registered firms are exempted from the submission of EMD and must enclose scanned copy of the MSE/NSIC Certificate.

iii. The EMD of successful bidder is liable to be forfeited if the tenderer violates any terms of the tender within the validity period.

iv. EMDs deposited by unsuccessful bidders will be refunded after placing of work order to the successful bidder.

v. EMD of the successful bidder will be forfeited in case the successful bidder fails to accept/execute the order within the prescribed time period.

vi. EMD of successful bidder will be refunded after submission of performance security in the form of Bank Guarantee.

vii. No Interest shall be payable on EMD. 4. PERFORMANCE SECURITY

The successful bidder shall furnish Performance Security in the form of “Bank Guarantee/Demand Draft” from a Nationalized Bank for an amount @ 5% of the order value in favour of “ESI Fund A/c No. 1, payable at Ranchi .The Bank Guarantee / Performance Security shall be valid till the completion of warranty period with a grace period of three months.

5. BUY-BACK OF OLD UPS-Battery, Inverter-Battery

The bidders are required to quote rate for buy-back of old / dead 26Ah/12 VLRA SMF batteries and 120Ah/12v, 150Ah/12v tubular batteries present in different ESIC Branch Offices and ESI Dispensaries as per Annexure-IV. (List of ESIC Branch Offices/ESI Dispensaries). The dead batteries are to be collected by the supplier at its own risk and cost.

6. WARRANTY/SUPPORT

i. The warranty of the Batteries must be certified by OEM.

ii. Any replacement or repair required within the warranty period shall be provided by the supplier free of cost.

iii. The supplier is required to give undertaking that the good supplied are new, unused.

iv. Any claim arising under this warranty period will be notified to the supplier through Email/Telephone/Fax and upon receipt of such notice; the supplier will repair/replace the defective goods or any part thereof without cost with immediate effect.

7. DELIVERY/INSPECTION AND INSTALLATION and RECEIPT OF UPS- Battery, Inverter-Battery:

i. The supplier shall deliver and install UPS-Battery, Inverter-Battery on destination F.O.R basis at different locations mentioned at Annexure-III within 30days from the date of issue of Purchase Order. The dead UPS-Battery, Inverter-Battery batteries are also to be collected from the same location at the cost of supplier.

ii. Delivery Certificate reg. Installation Certificate of new UPS-Battery, Inverter-Battery and receipt of dead UPS-Battery, Inverter-Battery should be submitted along with the bills at ESIC, Regional Office, Ranchi and one copy to the concerned ESIC Branch Offices and ESI Dispensaries.

iii. If the successful bidder fails to supply the UPS-Battery, Inverter- Battery within the stipulated time period, the Purchase Order will be cancelled and ESIC may counter offer the lowest rate to other tenderers and proceed with procurement, after forfeiting EMD/Security money of failed vendor.

8. PAYMENT TERMS

The payment will be made after successful delivery and installation of the new UPS-Battery, Inverter-Battery and collection of old UPS-Battery, Inverter-Battery at/from the locations as per Annexure-IV. No advance payment will be made for the supply.

9. PENALTY FOR FAILURE TO MAINTAIN DURING THE WARRANTY PERIOD:

If the supplier fails to attend the complaints/fails to rectify the defects within 48 hours after lodging of complaints during the warranty period, remedial action shall be taken at cost and risk of supplier such as forfeiture of security deposit by the supplier in the form of Bank Guarantee.

10. LEGAL JURISDICTION

All legal disputes shall be subject to jurisdiction of Courts at Ranchi Jharkhand.

11. L D CHARGES :

If the material is not delivered/installed within stipulated period then liquidated damage charges @ ½% per week or part thereof subject maximum upto 5% of Supply Order amount shall be levied.

12. OTHER INFORMATION

i. The Tender must be submitted online at http://esictenders.eproc.in and a hard copy for the same should be submitted to the Tender Box in EDP Branch, First Floor, Regional Office, ESIC, Panchdeep Bhawan, Namkum, Ranchi in one single Envelope containing two separate envelopes, Envelope-1 for Technical Bid and Envelope-II for Financial Bid. . ii. The Tender shall be submitted on or before 12:00 PM on 11.12.2017. The tender documents received after the specified date/incomplete in any respect will be rejected. iii. The technical bids will be opened 03:00 PM on 12.12.2017 in presence of the bidders or their representatives whereas the date and time for opening the financial bid will be intimated to technically qualified bidder in advance through Telephone/ e-mail. iv. The competent authority in its discretion, reserves the right to reject or accept any or all the quotations wholly or partly without assigning any reason thereof. v. The main envelope should contain subject “Supply of 26Ah/12Volts VRLA SMF batteries for 3KVA/ 4KVA online UPS and 150 AH, 12 Volts Tubular Batteries for 4KVA Inverters installed in different location of Jharkhand Region”

Sd/- Additional Commissioner-cum-Regional Director Regional Office, ESIC , Jharkhand. Annexure-I

FORWARDING LETTER/SELF DECLARATION FORM

(To be submitted on Bidder’s letter head) [To be submitted in–Technical Bid]

To The Additional Commissioner-cum-Regional Director ESIC, Regional Office, PanchdeepBhawan, Namkum, Ranchi, Jharkhand-834010

Sub: Your Tender Notice No. ______dated ______.

Sir,

This is with reference to your above mentioned tender for supply of …………………………………... We hereby submit our proposal along with necessary documents. I/We hereby declare that our company is having unblemished past record and was not under a declaration of in eligibility for corrupt and fraudulent practices issued by Government of India or any State Government/PSU in the country of India. We have never been blacklisted by any Government/ Government Body/PSU’s.

Further, we agree to abide by all the terms and conditions as mentioned in the tender document. We have also noted that Employees’ State Insurance Corporation reserves the right to consider/reject any or all bids without assigning any reason thereof.

Date: Authorized Signatory: Name: Designation: Place: Phone: Email: Annexure-II

Technical Bid

Name of the Firm/ Company

Address of the Firm/ Company

Phone

Email Fax Detailed address of Service Centers with contact details: (Attach list separately in Annexure-IV)

1. Contact Details of the person authorized to make communication with ESIC : Name

Designation Phone/ Mobile No Fax No

Email ID

2. Firm/ Company Classification : Original Equipments `Yes No Manufacturer If No, Bidder need to submit Authorization Certificate from Original Equipment Manufacturer.

3. EMD Details :

Name of the Amount of Name Of the Demand Validity date Firm/ Company Demand Bank issued Draft Number of Demand Draft for Demand Draft EMD Draft 4. Firm/Company Details

Type of Company (PSU, Pub. Ltd./Pvt. /Ltd./OEM/Authorized Business Partner/Authorized Dealer) Company Registration Nos.

Date of Registration

Year of Incorporation/ Establishment

VAT/ GSTIN Registration Nos.

PAN No and GSTIN Nos,

VAT Clearance Certificate

Note: Copies to be enclosed

Signature of the Bidder Date: Place: Company Seal: Annexure-III

SHOULD BE SUBMITTED IN A SEPARATE ENVELOPE

PRICE BID/FINANCIAL BID FOR SUPPLY OF UPS-Battery, Inverter-Battery at ESIC RO/SD/BO/Dispensary.

To, The Additional Commissioner-cum-Regional Director ESIC, Regional Office, PanchdeepBhawan, Namkum, Ranchi, Jharkhand- 834010

Sub: Your Tender Notice No. ______dated ______.

Sir, This is with reference to your above mentioned tender for supply of UPS- Battery, Inverter-Battery. In case our bid is accepted, we shall be legally bound to accept the terms and conditions laid down in the tender document and in case of failure, the performance security amount of the tender deposited by us shall be forfeited. The prices quoted by us are as under-

List of UPS-Battery, Inverter-Battery for purchase under Limited Tender Specification of Batteries 26Ah/12V VRLA SMF 150Ah/12V Batteries Tubular Batteries Quantity

Make/ Brand Name

Rate (Per Unit) excluding all taxes) GST Applicable A. Total Amount ( Including Taxes) B. Rate of Buy Back of dead batteries per unit

Signature of the Bidder Date: Place: Company Seal Annexure-IV

List of ESIC Branch Offices/ESI Dispensaries located in Jharkhand Region for supply and installation of online UPS-Batteries and Inverter-Batteries with addresses mentioned below:

List of ESIC Branch Offices and ESI Dispensaries

Total Nos Total Name of ESIC of Nos of Sl Branch Office 26Ah/12 150Ah / Full Address Contact Person Name No and ESI V VRLA 12 V Dispensary SMF Tubular Batteries Batteries ESI Corporation, 1st Floor, Raj Shri Anil Kumar, ESIC Branch 1 Laxmi Tower, Bye Pass Road,Chas, Branch Manager, Office, Bokaro 8 0 Boakao-827013 7848925599

ESI Corporation, C/o. Sh. Chittaranjan Mahto, A.C. Shri D.C Munda, ESIC Branch Apartment, 1st Floor, Ward No. -4, 2 Branch Manager, Office, Adityapur Infront of Small Scale Industry 8 8 8797009008 Association, Saraykela Kharsawan, Adityapur - 832109

ESIC Branch ESI Corporation Bilasi Town, B- Shri Sudhanya Saha, 3 Office, Deoghar Deoghar, Jasidih-81411 BM, 8873513913 8 0

ESIC Branch ESI Corporation, Barmasia, Chirai Shri. B K Sinha, BM , 4 Office, Giridih Ghat Road, Giridih-815301 9931948869 8 8

ESI Corporation, 4 Shop Area, ESIC Branch Lakhbir Complex, Kali Bari Road, Shri. Inderjeet Singh, 5 Office, Golmuri Naamda Basti, Golmuri, BM, 8 8 Jamshedpur - 831003 MIG B- 94, Second Floor, Housing Md. Giyasul ESIC Branch 6 Board Colony, Hirapur, Dhanbad - Hasan,Branch Manager, Office, Dhanbad 8 0 826001 9037157095

ESIC Branch Shri. Prabhat Kumar H/O. Sh Chhote Modi, Near Old 7 Office, Jhumri Sinha, Branch Manager, Bus Stand, Jhumri Tilaiya. 8 0 Tilaiya 7870700917

Shri Arun Kumar ESIC Branch 2nd Floor,Mary Complex, 8 Pandit, Branch Office, Kokar GarhaToli, Kokar, Ranchi 8 8 Manager, 9905816949 ESIC Branch ESI Corporation, Nehru Road, Shri. K K Bsiwas, 9 Office, laikadih, Post Chirkunda, Branch Manager, 8 0 Kumardubhi Kumardhubi 9204650191

ESIC Branch ESI Corporation, Jamtada Road, Shri. K K Bsiwas, 10 Office, Sindri More, Nirsa, Dhanbad- Branch Manager, 8 0 Nirsachatti 838205 9204650191

ESI Corporation, Opp. Essar Patrol Shri. A R Ansari, ESIC Branch 11 Pump, Nai Sarai Ramgarh cantt. Branch Manager, Office, Ramgarh 8 8 Dist.-Ramgarh-829122 9570395341

ESI Dispensary Mango ESI Dispensary, Road No.4, Dr. A S Prasad, IMO 12 Mango Jawahar Nagar, Maango - 831012 Incharge, 9431761493 8 8

MOI, ESI Dispensary, 704, Bari, Dr. Inderjeet Prakash, ESI Dispensary 13 Co-operative Colony, P.o Sivadih, IMO Inchage, Bokaro 8 8 Bokaro - 827010 9431360768 ESI dispensary, Kundu Bangla,Ward no.-07, Plot no- Dr. Inderjeet Prakash, ESI Dispensary 14 272,Madhupur,P.O.- IMO Inchage, Madhupur 8 8 Madhupur,Distt. Deoghar,PIN- 9431360768 815353 IMO In-charge, ESI dispensary, Dr. Y K Choudhary ESI Dispensary 15 Anand Bhawan,Kajaria IMO Inchage, Jasidih 8 8 colony,Jasidih,Deoghar-814142 9431158133

ESI Dispensary MOI, ESI Dispensary, G.T Road, Dr. I K Sinha, IMO 16 Govindpur Gobindpur, Dhanbad Incharge, 9430705376 8 0

MOI, ESI Dispensary, Opp Sakti ESI Dispensary Dr. S B Singh, IMO 17 Mandir, Jora Phatak Road, Jora phatak Incharge, 9431122621 8 8 Dhanbad

Dr. Rajendra Kumar, ESI Dispensary MOI, ESI Dispensary, 18 IMO Incharge, Kumardubhi Kumardhubi, Maithan, Dhanbad 8 8 9333390132

ESI Dispensary Gurudwara Raod Hatia, Tupudana, Dr.Paritosh Prasad, IMO 19 Tupudana Ranchi-834003 -Inchage, 9835192206 8 8

ESI Dispensary MOI, ESI Dispensary, Sindri Dr. Anant Kumar, IMO 20 Nirsachatti Colony, Nirsa, Dhanbad-828205 Incharge, 9431142249 8 8

MOI, ESI Dispensary, Chiray Dr. Sambhu Prasad, ESI Dispensary 21 GhatRoad, Baramsia, P.O IMO Incharge, Makatpur 8 8 Makatpur, Giridih - 815301 9934141412 MOI, ESI Dispensary, Kalayani ESI Dispensary Dr. R R D Ekka, IMO 22 Complex Thana Chowk(28), Ramgarh Inchage, 9304399018 8 8 Ramgarh Cantt, Ramgarh - 829117 MOI, ESI Dispensary, Ist Floor,A ESI Dispensary C Apartment, Opp Adityapur Small Dr. R K Mosses, IMO 23 Adityapur Scale Industry, Tata Kandra Road, Incharge, 9835195800 8 8 Adityapur

ESI Dispensary MOI, ESI Dispensary, Mahato Para Dr. G C Manjhi, IMO 24 Jugsalai Road, Jugsalai, jamsedhpur Incharge, 9334618077 8 8

Sakchi Medical Officer ESI Dispensary Incharge,ESI Dispensary, Dr. K Manjhi, IMO 25 Sakchi Thakurbari Road, Old DRDA Incharge, 9431524870 8 8 Bhawan, Sakchi Jamshedpur IMO In-charge, ESI dispensary Gamharia, HP Bhawan,Moti ESI Dispensary Dr. Bhola Ram, IMO 26 Nagar,Bara Gamharia block Office, Gamharia Incharge, 9835372277 8 8 Gamharia, Saraikela-Kharsawan, Pin-832108 Dr. Upendra Kumar, ESI Dispensary MOI, ESI Dispensary, Jhumri 27 IMO Incharge, Jhumri Tilayia Tilayia, kodarma-825409 8 8 9835108426

ESI Dispensary MOI, ESI Dispensary, Sector IV, Dr. D K Rakesh, IMO 28 Dhurwa Dhurwa, ranchi-834004 Incharge, 8987490866 8 8

ESI Dispensary Mari Complex,18 Old HB Dr. Gita Kumari, IMO 29 Kokar Road,Shant Nagar,Kokar,Ranchi. Incharge, 7870848818 8 8

MOI, ESI Dispensary, Tati Silway, ESI Dispensary Dr. B K Prasad, IMO 30 EEF Factory Campus, ranchi- Tatisilway Incharge, 9470668409 8 8 845103

Total 240 Nos 184 Nos