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Council Orientation Package

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Council Orientation Package Council Orientation Package November 2020 Welcome from Jacques Dubé, Chief Administrative Officer On behalf of the HRM team, I welcome you, the newly elected Mayor and Councillors, to Halifax Regional Municipality. Congratulations on your election! It takes special people to serve as an elected official. The Mayor and Regional Council play a critically important role in shaping and guiding our regional economic and social prosperity in a fiscally prudent manner. For both new and returning members, November 2020 is the starting point of four years of exciting and important work on behalf of the residents of HRM and our organization. The new Regional Council has an opportunity to build on the success of previous Regional Councils and contribute to the continued strong growth of our region and all its distinct communities. We are Atlantic Canada’s largest urban area, largest suburban area, and largest rural area. This unique make-up presents both unique opportunities and challenges rarely found in other municipal jurisdictions. HRM is strong when all of it areas are strong, and teamwork is an essential ingredient in building on the positive momentum we enjoy notwithstanding the impacts of COVID-19. To help ensure a smooth transition, we have been working diligently for the past few months to develop an orientation program and associated materials that will inform you about the opportunities and challenges you will face in your role as a member of Regional Council. Whether you are newly elected or have been re-elected for another term, we hope the material presented herein is helpful in relation to exercising the duties bestowed upon you by the electorate. We very much look forward to working with you over the next four years to collectively ensure we are providing excellent customer service to our residents, continuing the legacy of evidence- based decision-making in the public interest, and achieving Regional Council’s priorities. Sincerely, -Original Signed- Jacques Dubé Chief Administrative Officer Halifax Regional Municipality Table of Contents 1. Schedule of Orientation 2. Business Unit Overview 3. Role of the Council Support Office 4. Introduction to Technology Services 5. Introduction to Municipal Law 6. Municipal Clerk’s Office 7. Access and Privacy 8. Role of Corporate Communications 9. Issues and Initiatives by Business Unit: Briefing Notes A. Planning & Development 1. Centre Plan and Secondary Plan & By-law Simplification Program 2. HalifACT 2050 3. Regional Plan Review 4. Green Network Plan 5. Integrated Mobility Plan 6. Heritage Property Program 7. Culture and Heritage Priorities Plan 8. Municipal Design Guidelines 9. Taxi and Limousine 10. M200: Residential Rental Registry 11. Strategic Transportation Planning 12. Permitting, Licensing and Compliance Project 13. Suburban and Rural Planning Work 14. Secondary Planning – Ongoing Local Planning Projects B. Finance, Asset Management & ICT 1. Halifax Convention Centre 2. Fiscal Sustainability 3. 2021-2025 Strategic Priorities Plan 4. Land Acquisition Strategy 5. Industrial Lands Projects and Initiatives 6. Former Memorial Library Site 7. New Mi'kmaw Native Friendship Centre 8. Cyber Security Overview 9. Volta Innovation Outpost 10. Business Transformation Program C. Transportation & Public Works 1. Cogswell District Redevelopment Project 2. Parking Technology Project 3. Strategic Road Safety Framework 4. Solid Waste Resources – Management and Processing of Organics D. Corporate & Customer Services 1. Performance Excellence Program 2. Halifax Forum Redevelopment 3. Mackintosh Depot 4. New St. Andrew’s Community Centre 5. HRFE Headquarters, Fire Station 8 and Fire Station 62 6. Customer Contact Centres (311) – Email and Chat Integration 7. Customer Contact Centres (311) – After Hours Urgent Calls 8. Fleet Rationalization and Asset Management 9. Client-Centric Service Model for Corporate Communications E. Halifax Transit 1. Moving Forward Together Plan 2. Rapid Transit Strategy 3. Electric Bus Proposal 4. Access-A-Bus Continuous Service Improvement Plan 5. Transit Fare Technology F. Parks & Recreation 1. Legend Software Implementation 2. 2020 North American Indigenous Games 3. Blue Mountain-Birch Cove Wilderness Park 4. Fee By-laws/Administrative Orders Implementation "Fee Review" 5. Current Parks and Recreation Strategic Plans G. Human Resources 1. Flexible Work Arrangements Guide 2. Learning Management System (LMS) 3. Health and Wellness Strategy 4. Employee Engagement 5. Succession Planning Program 6. Gender Pay Equity / Gender Pay Gap Analysis 7. SAP Success Factors – Employee Central Business Transformation 8. Collective Bargaining 9. Recruitment Initiatives 10. Safe Workplaces 11. Employment Equity / Diversity and Inclusion H. Chief Administrative Office – Diversity & Inclusion /ANSAIO 1. Accessibility Initiatives at Halifax Regional Municipality 2. Anti-Black Racism Plan 3. Women’s Advisory Committee of Halifax 4. Cornwallis Report I. Chief Administrative Office – Government Relations & External Affairs 1. Halifax COVID-19 Economic Response and Recovery Plan Update 2. Social Policy 3. Public Safety Strategy 2018-2022 4. Police Services and Public Safety Review 5. Road to Economic Prosperity – African Nova Scotian Economic Action Plan 6. Regulatory Modernization Project 7. Intergovernmental Infrastructure Funding – ICIP Bilateral Agreement 8. COVID-19 Intergovernmental Support Funding 9. Business Improvement Districts (BIDs) J. Halifax Regional Fire & Emergency 1. Halifax Regional Fire and Emergency Administrative Order 2. Conversion of Station #28 (Sheet Harbour) to 24/7 Composite Staffing Model 3. Firefighter Recruitment and Retention 4. Upcoming Union Contract 5. Participation in Federal Heavy Urban Search and Rescue (HUSAR) Program 6. HRFE Emergency Management K. Municipal Police Services 1. Halifax Regional Police 2. Halifax District RCMP 3. Board of Police Commissioners 10. Planning and Development Overview 11. Budget and Business Planning Process 12. Partners and Stakeholders: Briefing Notes 1. Discover Halifax 2. Federation of Canadian Municipalities (FCM) 3. Events East Group 4. Halifax Harbour Bridges 5. Halifax International Airport Authority (HIAA) 6. Halifax Partnership 7. Halifax Port Authority 8. Halifax Public Libraries 9. Halifax Regional Centre for Education and Conseil scolaire acadien provincial 10. Halifax Regional Water Commission 11. Intergovernmental Partnerships: Province of Nova Scotia and Government of Canada 12. Municipal Auditor General 13. Nova Scotia Federation of Municipalities (NSFM) 14. Property Valuation Services Corporation (PVSC) 1 Schedule of Orientation 2020 Council Orientation Schedule Thursday, October 29 Time Topic Location 6 p.m. Swearing In Ceremony Halifax Convention Centre Friday, October 30 Time Topic Location 10 a.m. – IT Onboarding/Device Set-up Councillor Support 3 p.m. *Staggered Attendance Office – 4th floor City Hall Monday, November 2 Time Topic Location 9:30 a.m. – Mayor’s Introduction / Role of Mayor’s Office Halifax Hall 10 a.m. 10 a.m. – Role of Councillor Support Office Halifax Hall 11 a.m. 12 p.m. – Lunch Halifax Hall 1 p.m. 1 p.m. – Getting Started (Onboarding) Councillor Support 3 p.m. *Staggered Attendance Office – 4th floor City Hall Tuesday, November 3 Time Topic Location 10 a.m. – Chief Administrative Officer (CAO) Introduction Halifax Hall 10:30 a.m. 10:30 a.m. Local Government Overview and Municipal Law for Halifax Hall – 12 p.m. the Elected Official 2 p.m. – Microsoft Teams Test Run Microsoft Teams 2:30 p.m. Wednesday, November 4 Time Topic Location 1 p.m. – Administrative Order (AO) 1: Procedures of Council Halifax Hall 2 p.m. (Overview) 2 p.m. – In-person Mock Council Council Chamber 3:30 p.m. Thursday, November 5 Time Topic Location 10 a.m. – HRM Committees of Council Microsoft Teams 11 a.m. 11 a.m. – Tools of the Trade: An Introduction to HRM’s Microsoft Teams 12 p.m. Technology Tools 12 p.m. – Lunch Break 1 p.m. 1 p.m. – Access and Privacy Overview Microsoft Teams 2 p.m. 2 p.m. – Diversity and Inclusion Presentation Microsoft Teams 3 p.m. Monday, November 9 Time Topic Location 9 a.m. – Major Projects and Current Issues Briefing Microsoft Teams 11 a.m. 11 a.m. – Returning/Former Councillor Panel Microsoft Teams 12 p.m. 12 p.m. – Lunch Break 1 p.m. 1 p.m. – AO 1 Refresh / Virtual Mock Council Microsoft Teams 3 p.m. Tuesday, November 10 Time Topic Location TBD Regional Council meeting Microsoft Teams Wednesday, November 11 Remembrance Day – No Sessions Thursday, November 12 Time Topic Location 10 a.m. – HRM Auditor General Halifax Hall 11 a.m. 11 a.m. – HRM Planning and Development Overview Halifax Hall 12:30 p.m. 12:30 p.m. Lunch Halifax Hall – 1:30 p.m. 1:30 p.m. – HRM Budget and Business Planning Overview Halifax Hall 3:30 p.m. Friday, November 13 Time Topic Location 10 a.m. – Media Relations Presentation Microsoft Teams 11 a.m. 11 a.m. – Social Media Tips and Tools Microsoft Teams 12 p.m. *Please note that due to COVID-19, the orientation schedule is subject to change. Council will be notified by email of any changes to the orientation schedule. 2 Business Unit Overview Business Unit Overview Public Safety Services Halifax Regional Fire & Emergency Halifax Regional Fire & Emergency (HRFE) serves and protects over 430,000 permanent residents in a 5,577 km2 area. Strategically located in 51 fire stations throughout the municipality, career and volunteer fire crews provide a full range of services including: fire prevention (fire inspections and code enforcement, fire investigations, plans
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