Lukas Marketing, Inc. PO Box 776 Wayne, Illinois 60184 866-214-7958 [email protected] 630-868-0559

Specializing in Travel and Merchandise Incentive Programs

REQUEST FOR PROPOSAL FOR THE Schaumburg Youth Symphony Orchestra Concert and sightseeing tour to and London, 2013

June 19 — 30, 2013

Issued By: Jan Williams Purchasing Division Village of Schaumberg Alcher Municipal Center 101 Schumburg St. Schaumburg, IL 60193-1899 Tel: (847) 923-4512 Email: [email protected]

Cage# 5LAA1 DUNS# 830949033

Submitted by Randall Lukas [email protected]

Designated — small business Tour dates: June 19 — 30,2013 Paris, and London, England Schaumburg Optional Tour Dates: June 18 — 29,2013 Youth Orchestra

Airline schedule

Wed 19 Jjun-13 Chicago (ORD) to Paris (CDG) 4,148 mi BRITISH AIRWAYS Depart 6:10 pm Arrive 9:10 am (6,676 km) Flight: 1533 Terminal 3 +1 day Duration: 8hr Operated by: AMERICAN Terminal 2A Omn AIRLINES Economy/Coach Class , Dinner, Boeing 767-300

Total distance: 4,148 ml (6,676 km) Total duration: 8hr Omn

Traveling to Chicago Note: Your airport check-in is with AMERICAN AIRLINES. gal Sun 30-Jun-13 London (LHR) to Chicago (ORD) 3,953 mi BRITISH AIRWAYS Depart 1:15 pm Arrive 4:50 pm (6,362 km) Flight: 1544 Terminal 3 Terminal 5 Duration: 8hr Operated by: AMERICAN 40mn AIRLINES Economy/Coach Class, Lunch, Boeing 777

Total distance: 3,953 mi (6,362 km)

Or

Wed 19-Jun-13 Chicago (ORD) to Charlotte (CLT) 592 mi S A I RWAYS Depart 12:10 pm Arrive 3:00 pm (953 km) Flight: 1992 Terminal 2 Duration: lhr 50mn Economy/Coach Class , Boeing 737-400, 90% on time

Charlotte (CLT)to Paris (CDG) 4,169 mi Depart 4:40 pm Arrive 6:55 am (6,709 km) Flight: 786 +1 day Duration: 8hr Terminal 1 15mn Economy/Coach Class , Dinner, Boeing 767

Total distance: 4,761 mi (7,662 km) Total duration: 10hr 5mn (11hr 45mn with connections)

Sun 30 Jun-13 London (LGW) to Charlotte (CLT) 3,994 mi MIDERMOMEE Depart 10:00 am Arrive 1:55 pm (6,428 km) Flight: 733 Terminal S Duration: 8hr 55mn Economy/Coach Class , Lunch, AIRBUS INDUSTRIE A330-300

Charlotte (CLT)to Chicago (ORD) 592 mi MISZEMEIMMIE Depart 4:10 pm Arrive 5:14 pm (953 km) Flight: 1014 Terminal 2 Duration: 2hr 4mn Economy/Coach Class , Airbus A320, 80% on time

Hotel Choices

Paris

Quality Hotel Paris Orleans

185-187 Boulevard Brune, Paris, Paris 75014 France Hotel with a fitness facility, in Paris ( Tower)

In city center

This hotel is located in Paris (Montparnasse Tower), close to Parc Montsouris, Paris Expo-Porte de Versailles, and Luxembourg Gardens. Also nearby are Paris Catacombs and Cartier Foundation for Contemporary Art.

Fitness facilities

In addition to a bar/lounge, Quality Hotel Paris Orleans provides a rooftop terrace, complimentary wireless Internet access, and laundry facilities.

Air conditioning

Televisions come with cable/satellite channels. Guestrooms also feature air conditioning, minibars, and safes

OR

Magic Circus Hotel at

20 avenue de la Fosse des Pressoirs, Magny-le-Hongre, Seine-et-Marne 77700 France

Lakeside hotel with free shuttle to Disneyland Paris® and free breakfast

10 minutes from Disney

Set amid manicured gardens and wide lawns, the Magic Circus Hotel is just 10 minutes via complimentary shuttle from the magic and excitement of Disneyland Paris® Park. Paris is 35 minutes away via the RER A train.

2 indoor pools

Housed in a manor-style building by a lake, this family-friendly hotel has 2 heated indoor pools--one just for kids. Other highlights include a complimentary breakfast buffet, a large game room, and a playground.

Tranquil views

The guestrooms face the lake or the landscaped grounds. All offer cable TV, Wi-Fi, and compact refrigerators. Some have circus- themed "kids' corners" with bunk beds

London

Holiday Inn Express London Wimbledon South

200 High Street, Colliers Wood, London, England SW192BH United Kingdom

London hotel with a complimentary breakfast

All England Tennis Club nearby Situated in London, this hotel is close to Colliers Wood Recreation Ground, Springfield University Hospital, and Wimbledon Park Golf Club. Local attractions also include All England Tennis Club and Wimbledon Centre Court.

Breakfast included

In addition to a bar/lounge, Holiday Inn Express London Wimbledon South provides an Internet point, laundry facilities, and a computer station.

Wireless Internet

Televisions come with satellite channels. Guestrooms also feature air conditioning, safes, and coffee/tea makers.

Express by Holiday Inn London Park Royal

Victoria Road North Acton Station, London, England W3 6XU United Kingdom London hotel with a complimentary breakfast In city center

Situated in the city center, this hotel is close to The General Cemetery of All Souls, Portobello Road Market, and Wembley Stadium. Local attractions also include Wembley Arena and Griffin Park Stadium.

Restaurant, bar/lounge

In addition to a restaurant, Express by Holiday Inn London Park Royal features a bar/lounge. Other amenities include laundry facilities and conference/meeting rooms.

Satellite television

Televisions come with satellite channels. Guestrooms also feature air conditioning, sofa beds, and complimentary newspapers

Airfare: Round trip airfare is included If someone wishes to opt out on the airfare, they may do so by March 15, 2013

Hotel: Selection of hotel is included

Please select one hotel in each location

Transportation: All transportation needs are included for the entire itinerary as listed Meals: Full breakfast is included each day at the hotel

Group lunches included will be 3 course meals

Dinners have been arranged for each day Dinner meals will be either a 3 or 4 course meal including coffee, tea, water and soft drinks

Concerts: 6 concerts have been proposed. We can change or alter days or locations if more suitable areas are desired

Outing: A performance of the Orchestra de Paris Concert has been included

Rentals; All rentals listed in the RFP are included in this pricing Tentative Schedule

Wednesday, June 19 6:10pm Depart Chicago for Paris, France via American Airlines

Thursday, June 20 9:10am Arrival into Paris

Proceed through customs and immigrations 10:30am Half day sightseeing tour of Paris

This excursion will give you the opportunity to discover Paris, its history and famous landmarks with a coach tour of the city (1h30) followed by an hour's commented cruise on the Seine. You will learn about the and admire the chief squares, bridges, main streets and buildings: the Opera square, Concorde square, Champs-Elysees, Arch of Triumph, Trocadero square, , Invalides, Pont- Neuf, Bastille square and Opera, Notre-Dame cathedral, Luxembourg gardens and Saint-Germain-des- Pres... Any monument missed will be covered on Friday

Stop will be made for a group lunch (included)

3:00pm Arrival at the hotel

6:30pm A short walk to a welcome to Paris dinner

Friday, June 21

Full American breakfast at the hotel

10:00am Depart the hotel for rehearsal

12:00n Lunch time concert Location: Square Jean XXIII

2:00pm Half day sightseeing tour including a visit to the Eiffel Tour We will have the second half of yesterday tour

6:00pm Group dinner at a local restaurant

8:00pm Attend a performance of Orchestra de Paris Location: Salle Plaeyel

Return to the hotel Full American breakfast at the hotel Guided Tour of Versailles

Full day A full day in Versailles is ideal to visit the palace apartments and wander through the gardens, see the grand Canal and enjoy the intriguing Trianon and Queen's Hamlet.

Departure at 8.30 am from the agency located 11 avenue de l'Opera 75001 Paris which is easy to get to by all transport services. Transport by deluxe, air-conditioned coach. A hostess accompanies you to the entrance of the to collect tickets and audio guides. Visit the Royal Apartments and gardens in your own time. Spend the rest of the day free to walk to the Queen's hamlet and the Trianon. Walking along the Grand Canal and through the Palace gardens you will come across many statues, water parterres and fountains hidden inside the grove. Time will be given for lunch

Dinner We will enjoy dinner at a local restaurant near our hotel

Sunday, June 23

Full American breakfast at the hotel

8:00am Transfer to Euro Disney

2:00pm Concert in Euro Disney

Group dinner in Euro Disney

Monday, June 24

Full American breakfast at the hotel

2;00pm Rehersael

4:00pm Concert Location La Madeleine Church

Group dinner at a local restaurant

Tuesday, June 25

Full American breakfast at the hotel 9:00am Depart the hotel for the train station 10:13am Depart Paris for London via the Chunnel

11:30am Arrival into London and proceed to a half day sightseeing tour

Afternoon sightseeing of London

Highlights include

Panoramic tour of London

Entry to St. Paul's Cathedral with special access to the Quire

See the Changing of the Guard at Buckingham Palace

• Entry to Tower of London • Thames River boat ride • Spectacular experience on the London Eye • Free Walking Tour

This is a full day tour cut into two days.

4:00pm Arrival at the hotel for checkin

Group dinner at a local restaurant

Wednesday, June 26

Full American breakfast at the hotel Am Free for your own enjoyment 3:15pm Concert Location: Southwark Cathedral Dinner Group dinner at a local restaurant

Thursday, June 27

Full American breakfast at the hotel

Sightseeing of London Am Full day sightseeing trip continued Lunch is on your own

Group dinner before the concert 7:30pm Concert Location: St. James Church

Return to the hotel Friday, June 28

Full American breakfast at the hotel

Full day Full day tour including

Windsor Castle Steeped in history, Windsor Castle perches proudly on a lush wooded hill overlooking the Thames. Dating back to Norman times, with sweeping landscaped gardens and turreted Round Tower, it's easy to see why it's the Queen's favourite weekend residence. Enjoy a fascinating through-the-keyhole peek at the lavish State Apartments, home to priceless artworks by Rembrandt and Leonardo da Vinci, and visit St. George's Chapel, the atmospheric final resting place of former monarchs including Henry VIII. You can visit Queen Mary's Dolls' House, a truly incredible structure complete with working lifts, running water, electricity and wine bottles, all in miniature!

Mysterious Stonehenge You'll never forget your first glimpse of spectacular Stonehenge, its monolithic rocks rising up against the skyline on Salisbury Plain. Theories abound about the mysterious rock formation. Was it intended as a religious temple? An astronomical clock? A Bronze Age burial ground? Make up your own mind as you explore the unique landmark that has had the world stumped for 5,000 years.

Lunch - time will be on your own

Bath Standing proudly on the slopes of the River Avon, beautiful Bath was the first city in England to be designated an UNESCO World Heritage site. The gorgeous 15th century Bath Abbey, the stunning Georgian architecture, the romantic Pulteney Bridge, modelled on Florence's Ponte Vecchio, are all sights to linger on in the memory of your day.

Roman Baths No tour of Bath would be complete without a visit to the famous Roman Baths that gave the city its name. This beautifully preserved bathing complex still flows with water from Britain's only hot spring. Marvel at the dazzling torch-lighting ceremony as dusk falls (not applicable in summer) and sip Bath's healing waters in the Pump Room, a stunning neo-classical salon.

Group dinner is included at a local restaurant

Return to the hotel

Saturday, June 29 Full American breakfast at the hotel 10:00am Depart the hotel for concert 12:00n Concert Location: Piccadilly Circus

Afternoon Free time for shopping

Evening Farewell group dinner

Sunday, June 30 Full American breakfast at the hotel 10::00am Depart the hotel for the London Airport 1:15pm Depart London via American Airlines 4:50pm Arrival into Chicago Inclusions

* Round trip motorcoach from the Schaumburg area to the Chicago/ORD airport * Round trip airfare from Chicago/ORD to Paris and from London to Chicago/ORD * Meet/greet at Paris airport and transfer with 4 hours sightseeing tour — group lunch included * Group checkin at hotel * Welcome dinner at a local restaurant within walking distance to the hotel * 5 night accommodations in Paris in double occupancy rooms * Full breakfast daily at the hotel * Three concerts in Paris area r 1). June 21 — Square Jean XXIII 2). June 23 — Euro Disney 3). June 24 — La Madeleine Church * June 21 — half day sightseeing tour including the Eiffel Tower * Group dinner followed by a performance of Orchestra de Paris * June 22 - Full day tour to Versailles * Group dinner at a local restaurant * June 23 — full day admission to Euro Disney * Group dinner in Euro Disney * June 24 — group dinner at a local restaurant * Luggage and instrument transfer to London via truck * June 25 — 1st class express train fare to London * Half day sightseeing of London * Group check in at the hotel * 5 night accommodations in London in double occupancy rooms * Group dinner at local restaurant * June 26 — half day sightseeing of London * Three concerts in London area 1). June 26 — Southwark Cathedral 2). June 27 — St. James Church 3). June 29 — Piccadilly Circus * Group dinner at local restaurant *June 27 — free day — optional tours available * Group dinner at a local restaurant * June 28 — full day tour to Windsor — Stonehedge and Bath * Group dinner on the way back at a local restaurant * June 29 — Farewell group dinner 2). Gratuity — All items booked through Lukas Marketing includes the gratuities, this includes all bus drivers, tour guides, hotel staff, concert staff and anyone else involved in our tour arrangements

3). Cancellation — Individual reduction

36 days prior to tour date — no cancellation or reduction fee will be charged. All deposits paid will be refunded 35 — 15 days — The charge of $150.00 will be charged along with the non-refundable airline tickets. (roughly 228.00 dollars) but the airline ticket will carry a credit less $150.00 (airline charge) for a future use credit. 14 days — 5 days — 50% of the tour price along with the airline ticket will be charged. 4 day to tour — the charges are non-refundable and 100S% of the tour will be charged.

BUT at deposit time, cancellation and trip interruption insurance will be offered for $75.00. This allows the participant to cancel at any time and receive 100% refund less the insurance cost.

4). Payment Due with PO $150.00 per person to hold the space Jan. 19, 2013 $100.00 per person for venues and ground services April 19, 2013 Final payment

5). References — letters of references have been attached

Dondraie L. Seay May 29 —June 02, 2011— Director We presently hold a purchase order for July 10 -13, 2011 — Greensboro — Upward Bound Programs Valdosta State University 1500 N Patterson St. Valdosta, GA 31698 Office (229) 333-5463 Cell (229) 305-1536 Email [email protected]

Charles IzIar Operate yearly incentive trips CFO & COO including Beijing, Xian and Shanghai, China Lewis Broadcasting, Inc. 9505 Abercorn Savannah, GA 912-925-1234X270 [email protected] J. Daniel Sullivan Operate several annual trips CEO Titan Broadcasting. 888 3rd St. NW Suite A Atlanta, GA 30318 615-969-4000 [email protected]

Tim Busch Operate several annual trips Executive Vice President & Co-COO Nexstar Broadcasting Group, Inc. 201 Humboldt Street Rochester, New York 14610 585/288-8195 tbuschionexstar.tv

5). Documentation —

All Us Citizens will be required to carry a US Passport. This passport should be valid for 6 months after our return from Europe of Nov. 30, 2013

6) Experience with tour coordination Qualifications of Vendor:

We are a group and incentive only agency. We work with groups from 20 persons to 2000 persons from domestic meetings, product introduction to international educational groups and incentive programs.

Our agency has over 30 years experience in developing and operating custom group tours.

We have experience in working in washington and have operated several successful programs.

We love group tours and are experts at it.

We would love the opportunity to show you our services QUALIFICATION OF LEAD INDIVIDUAL

*Lead contact has more than 305 years experience in custom tours Randall J. Lukas — point of contact and Meeting Manager * Jan., 2009— present — President — Lukas Marketing.com A meeting planning and incentive company * Jan., 1991 — Dec., 2008 - President - Ultimate Incentives Ultimate Incentives was a full service incentive and meeting planning company. Providing service from meetings of 20 persons to 2000 persons * Prior to Jan. 1991, I was employed Paramount, Inc, which was a meeting planning corporation, * We handled large incentives and meetings for fortune 500 companies

* Has worked on professional orchestra tours such as Chicago Symphony, Boston Pops and many more * Has escorted tours with Chicago Symphony Orchestra * Has been lead escort with Chicago Symphony Orchestra * Incentive, group and meeting planning is about 90% of my responsibilities

* Can work with ledgers for fmancial accountability and provide evidence of an audit performed by an outside, objective source.

*Can work with data bases and have experience in working with computer databases, word processing programs, and spreadsheets. Knowledge of meeting planning software is a plus.

* Good organizational skills with an attention to details.

*Always work with partners to build positive relationships with partners.

*Always work with people of diverse backgrounds.

*I can communicate orally in a clear and audible fashion.

*Process a neat and professional appearance.

*And will always have a pleasant demeanor.

The Schaumburg Youth Orchestra Team

These persons will be the main contact for your organization. Randall Lukas — lead contact Randall will be the main contact and the program developer He will handle all program development and costing

Once a program is approved it will be turned over to

Heather Johnson — Program Manager Heather will handle the program from approval until the operation is completed. She will handle the coordination of the airfare, hotel and all land arrangement. Cone Lukas- accounting Cone will handle the accounting of the program. This includes controlling the budget, including payments to airlines, hotels and other companies. She will be involved the start of the budget until the close of the program.

7). Expertise with projects of similar size and scope

Randall Lukas has direct experience in dealing with tour arrangements for the Chicago Symphony Orchestra. From assisting in tour development to personally escorting the group on up to a six week tour. Randall Luaks has been the lead escort on Chicago Symphony Orchestra. During his employment with TrayTours, he worked with the Chicago Symphony Orchestra, Los Angeles Philharmonic, Boston Pops, National symphony and the Philadelphia Pilarmonic.

Along with the details of the incentive travel business

9). Ability to work with Village officials

We feel we are an extension of your organization. We work with your organization as part of the organization. Your success is our success. We look for input from your organization. This is a team effort to ensure that all details are handled.

We deal with every organization in a professional manner. All issues are solved the satisfaction of the client

10). Reasonableness of the basis of compensation

Prices Single Hotels Double Supplement

Magic Circus & Holiday Inn Wimbledon $3,785.50 $775.00

Magic Circus & Holiday Inn London ADD $95.00 ADD $75.00

Quality Hotel & Holiday Inn Wimbledon ADD $53.50 ADD $43.50

Quality Hotel & Holiday Inn London ADD $147.50 ADD $118.50

Subtract $100.00 per person for the US Airways Flights. Greetings!

This letter should provide the reference and the testimonial that you requested. I trust that it will serve you well as you continue to develop your business, and I am delighted to be able to write it for you.

We have been truly pleased with the service that you provided us. We want nothing but the best for our young adults, and we expect nothing but the best. I am pleased to say that your organization has gone above and beyond each time we requested your services. The UB program participants were thrilled during both the trip to North Carolina and New York. They have often expressed that they were nothing but pleased each time.

As the individual in charge of the UB program, I, too, have been exceptionally pleased. You use the best companies for your tours or transfers. You kept us on schedule in comfortable, clean and modern equipment. Although we have tested the ability of your guides and drivers at times (changing schedules even during our trips, with a far too tight schedule), they have always done what was needed to make sure our program ran exactly as we had planned.

We have been delighted with the trips.

Regards,

Dondraie L. Seay-Director

Valdosta State University Upward Bound Program [email protected] LEWIS BROADCASTING CORPORATION r 0. ROY 53759 - 95-s ABERCORN STREET SAVA NN=NH, GEORGIA 31420-0759 CHARL1.5 E 121 .AR TELEPHONE

f lf-LR 912 525-0234 FAX 912 922-8755 '

April 12,2012

To Whom It May Concern:

Mr. Randall Lukas of Lukas Marketing has asked that I provide a reference about his organization and - the services his group rendered to Lewis Broadcasting Corporation.

Beginning in the mid 19905. Mr. Lukas and Lukas Marketing (Ultimate Incentives) provided incentive travel foi the customers of our broadcast company consisting of both land and cruise packages throughout Europe, Alaska and China/Hong Kong,

Our clients were demanding and frequently made last minute requests and changes.. Mr. Lukas and his staff genuinely tried and usually • were able to accommodate these requests. Over the years, the customers and Mr Lukas began to consider and treat each other as family.

As the corporate coordinator of the various travel programs, Mr. Lukas and I developed - a special. friendship. He always reached out to heip me solve perceived problems from our group, I am pleased - to recommend him and his organization to prospective buyers of group travel. Our ciampany has absolute faith in his ability to execute a positive experience for your travelers.

Very truly yours,

Charles E. IzIar PROPOSAL SHEET Note: Proposer must complete all portions of the Proposal Sheet.

The undersigned, having examined the specifications and all conditions affecting the specified project, offer to furnish all services, labor, and incidentals specified for the price below.

The undersigned Proposer certifies that they are not barred from proposing on this contract as a result of a conviction for the violation of state laws prohibiting bid rigging or bid rotating, (720ILCS 5/33E-1, et seq.) and are not delinquent in any taxes to the Illinois Department of Revenue. (65ILCS 5/11-42.1-1)

It is understood that the Village reserves the right to reject any and all proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than sixty (60) days.

I (We) propose to complete the following project as more fully described in the specifications for the following:

Proposing Company Name: Row. ke,71-0)

TRAVEL SERVICE COORDINATOR FOR PARIS & LONDON SY0 TOUR , Have you included all of the required information & documents as outlined in YES NO the proposal?

Our firm has not altered any of the written text within this document. Only those areas requiring input by the respondent have been changed or completed. lIf it is the Contractor's intention to utilize a subcontractor(s) to fulfill the requirements of this contract, the Village must be advised of the subcontractor's company name, address, telephone and fax numbers, and a contact person's name at the time of proposal submittal Will you be utilizing a subcontractor? YES 0 If yes, have you included all required YES N 0 information with your proyosal submittal?

-OR-

1 NO PROPOSAL — Keep our company on :Signature your Vendor List :Date NO PROPOSAL — Remove our company :Signature from your Vendor List :Date

8 of 14 PCA-069 12 • Note: Please feel free to attach further explanation if desired as to your reasons for not submitting a proposal.

INDEMNIFICATION: The Proposer hereby agrees to protect, defend, indemnify, and save harmless the Village against loss, damage, or expense from any suit, claim, demand, judgment, cause of action, or shortage initiated by any person whatsoever, arising or alleged to have arisen out of work described herein, except that in no instance shall the Proposer be held responsible for any liability, claim, demand, or cause of action attributable solely to the negligence of the Village.

I hereby certify that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that

(Company Name) is not barred by law from submitting a proposal to the Village for the project contemplated herein because of a conviction for prior violations of either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating); and that

44_5 1lfir.fk.44; (Company Name) is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that

47/4-./k4t.--g (Company Name) provides a drug free workplace pursuant 30 ILCS 580/1, et seq.; and that

/t, kir -3 /17,4-.4 ha we, (Company Name) certifies they have a substance- abuse program and provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635: and that

(Company Name) is in compliance with the Illinois Human Rights Act 775 ILCS 5/1.101, et seq. including establishment and maintenance of sexual harassment policies and program.

Z-- ' -4t Proposer's Firm Name A0)( `22__C Street Address Print Name and Title

6(ND — cC• City State Zip Code Fax Number

V--/k7S Aye_ Phone Number E-mail Addtess

9 of 14 PCA-069 12 AGREEMENT

THIS AGREEMENT, made this / 11 day of (11/4 , 2012 by and between the VILLAGE OF SCHAUMBURG, (hereinafter referred to as the "Village"), and Aid-otk4 Az' , (hereinafter referred to as the "Company), with regard to certain services in connection with the 2/0‘)H1 0,,f,- 6/0-5)-te Project (hereinafter referred to as the "Project".)

NOW THEREFORE, the Village and the Company, in consideration of the mutual covenants hereinafter set forth, agree to as follows:

1. The Company agrees to perform services in connection with the Project as hereinafter stated. The Company shall at all times observe and comply with all laws, ordinances, and regulations of the federal, state, and local governments, which may in any manner affect the preparation of proposals or the performance of the Agreement.

2. The Company has made a proposal to the Village, dated 57///.? , 2012, attached hereto and expressly m de a part hereof, in respon e t the Village's

Request for Proposal, dated 5.---H , 2012, also attached hereto and expressly made part hereof.

3. This contract shall constitute the entire agreement and understanding by and between the parties hereto, and it shall not be considered modified, altered, changed, or amended in any respect unless done so in writing with signatures by both the Village and the Company.

4. The Company shall obtain, at its own expense, all permits and licenses which may be required to complete the Agreement, and/or required by federal, state, and local regulations and laws.

5. The Village does not discriminate on the basis of handicapped status in the admission of, access to, or treatment of employment in its programs and activities.

6. Not less than the prevailing wages as found by the Illinois Department of Labor shall be paid to laborers, workmen, and mechanics performing work under this Agreement.

7. Any payment made to the Company shall be strictly on the basis of quantum merit. The Company shall submit to the Village a detailed breakdown of hourly rates billed to date with each pay request. The detailed breakdown shall be based on the hourly rate breakdown contained in the approved proposal. The Village will pay the Company for the performance of the Agreement as follows:

0••■ A. The total Agreement payment shall not exceed $ ax.)

B. Additions or deductions to the approved total amount for services shall be authorized in writing by the Village. Any out of scope work must be authorized

10 of 14 PCA-069 12 in writing by the Village. Any work performed without written approval from the Village shall be solely at the expense of the Company.

8. The Company will perform those phases of the Project to which this Agreement applies, and will give consultation and advice to the Village during the performance of the services.

9. The Company will provide certificates of insurance evidencing the types and limits of insurance. Each insurance company shall be acceptable to the Village. The General Liability coverage shall name the Village as an additional insured. All insurance is primary, and in no event will be considered contributory to any insurance purchased by the Village. All insurance will not be canceled, reduced, or materially changed without providing the Village thirty (30) days advance notice, via certified mail.

The Company shall not commence work under this contract until they have obtained all insurance required and such insurance has been approved by the Village, nor shall the Company allow any subcontractors (hererafter Subs) to commence work on their subcontract until the same insurance has been obtained by the Sub. The Company and their Subs shall maintain all insurance for not less than one (1) year after completion of this contract.

Special Requirement: If the Company is an architectural or engineering firm, said Company shall file a certificate of insurance for professional liability, errors and omissions coverage subject to final acceptance by the Village of said coverage.

10. The Company will provide the services as required herein in accordance with the Project Schedule.

11. The Company will attend conferences and visit the site of the work as may be outlined in the Request for Proposal at any reasonable time when requested to do so by the Village.

12. The Company warrants that they are technically qualified and entirely conversant with the requirements of this Project; and that they have sufficient properly trained, organized, and experienced personnel and/or subcontractors to perform the services enumerated herein.

13. The Village and the Company each binds themselves and their partners, successors, executors, administrators, and assigns to the other party of this Agreement and to the partners, successors, executors, administrators, and assigns of such other party, in respect to all covenants of this Agreement; except as above, and as noted in the attachments, neither the Village not the Company shall assign, subcontract, or transfer their interest in this Agreement without consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body which may be a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the Village and Company.

11 of 14 PCA-069 12 The Company may subcontract portions of the work upon written approval from the Village. These Subs shall conform, in all respects, to the applicable provisions specified and shall further be subject to approval by the Village. The Company shall identify all proposed Subs who will furnish services under the terms of this proposal. The work to be done by the Subs shall be outlined in detail in the proposal submitted by the Company. None of the services to be furnished by the Company shall be subcontracted, assigned, or transferred to any other party or parties without the written consent of the Village. The consent to subcontract, assign, or otherwise transfer any portion of the services to be furnished by the Company shall not be construed to relieve the Company of any responsibility for the fulfillment of this Agreement. Any request for payment to the company, for work that was subcontracted, shall be supported with a waiver of lien and contractor's affidavit indicating the subcontractor has been paid and waives any lien on the project or funds for the project.

14. The Company shall be responsible for any and all damages to property or persons arising out of an error, omission, and/or negligent act in the prosecution of the work or failure to prosecute the work and shall indemnify and save harmless the Village, its officers, agents, and employees from all suits, claims, actions, or damages of any nature whatsoever resulting therefrom. The Company shall assume all restitution and repair costs arising out of an error, omission, and/or negligence.

15. The Village agrees to review each and every phase of the Project as in the aforementioned proposal in a timely manner. Upon approval of each phase, the Company shall then proceed to the next phase.

16. All drawings, specifications, reports, and any other project documents prepared by the Company in connection with any or all of the services to be furnished thereunder shall be delivered to the Village for the expressed use of the Village. The Company does have the right to retain original documents, but shall cause to be delivered to the Village such quality of documents so as to assure total reproducibility of the documents delivered. All information, worksheets, reports, design calculations, plans, and specifications shall be the sole property of the Village unless otherwise specified in the negotiated agreement. The Company agrees that the basic survey notes and sketches, charts, computations, and other data prepared or obtained by the Company pursuant to the Agreement will be made available, upon request, to the Village without cost and without restriction or limitations as to their use. All field notes, test records, and reports shall be available to the Village upon request. The Village agrees to defend, indemnify, and hold harmless the Company from all claims, damages, and expenses arising out of such reuse or alteration by the Village or others acting through the Village.

17. The Village reserves the right by written amendment to make changes in requirements, amount of work, or engineering time schedule adjustments. The

12 of 14 PCA-069 12 Company and the Village shall negotiate appropriate adjustments acceptable to both parties to accommodate any changes.

18. The Village may, at any time by written order, require the Company to stop all or part of the services required by this Agreement. Upon receipt of such an order, the Company shall immediately comply with its terms and take all steps to minimize the occurrence of costs allocable to the services covered by the order. The Village will pay for costs associated with suspension provided they are deemed reasonable by the Village.

19. The Village reserves the right to terminate the whole or any part of this Agreement, upon ten (10) calendar days written notice to the Company. The Village further reserves the right to cancel the whole or part of the Agreement, if the Company fails to perform any of the previsions in the Agreement or fails to make delivery within the time stated. The Company will not be liable to perform if situations arise by reason of acts of God or public enemy, acts of Village, fires, or floods.

Should the Company fail to perform their Agreement to the satisfaction of the Village, the Village may, at its election, declare such contract terminated and at an end, reserving the right to maintain an action to recover damages arising due to breach of contract. Said election shall be made by a written notice to be sent by mail or served personally on the Company's office within ten (10) days from the date of default.

Upon termination, the Company shall cause to be delivered to the Village all surveys, reports, permits, agreements, calculations, drawings, specifications, partially and completed estimates, and data, as well as products of computer aided drafting, design, and writing that have been paid for by the Village. Cost of termination incurred by the Company before the termination date will be reimbursed by the Village only, if prior to the effective termination date, the Village receives from the Company a list of actions necessary to accomplish termination and the Village agrees in writing that those actions be taken. Upon receipt of the termination notice, the Company shall stop all work until said Agreement is reached.

20. The Village agrees to notify the Company at least twenty-four (24) hours in advance of the need for personnel or services.

21. Nothing contained in this Agreement, nor the performance of the parties hereunder, is intended to benefit, nor shall inure to the benefit of, any third party, including the Village's Contractors, if any.

13 of 14 PCA-069 12 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first above written.

Village of Schaumburg, a municipal corporation

Village Manager

Company:

Address: A, 5,0x 92c tey,4,-- Gaay

By:

Title: I/146i

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