Lukas Marketing, Inc. PO Box 776 Wayne, Illinois 60184 866-214-7958 [email protected] 630-868-0559 Specializing in Travel and Merchandise Incentive Programs REQUEST FOR PROPOSAL FOR THE Schaumburg Youth Symphony Orchestra Concert and sightseeing tour to Paris and London, 2013 June 19 — 30, 2013 Issued By: Jan Williams Purchasing Division Village of Schaumberg Alcher Municipal Center 101 Schumburg St. Schaumburg, IL 60193-1899 Tel: (847) 923-4512 Email: [email protected] Cage# 5LAA1 DUNS# 830949033 Submitted by Randall Lukas [email protected] Designated — small business Tour dates: June 19 — 30,2013 Paris, France and London, England Schaumburg Optional Tour Dates: June 18 — 29,2013 Youth Orchestra Airline schedule Wed 19 Jjun-13 Chicago (ORD) to Paris (CDG) 4,148 mi BRITISH AIRWAYS Depart 6:10 pm Arrive 9:10 am (6,676 km) Flight: 1533 Terminal 3 +1 day Duration: 8hr Operated by: AMERICAN Terminal 2A Omn AIRLINES Economy/Coach Class , Dinner, Boeing 767-300 Total distance: 4,148 ml (6,676 km) Total duration: 8hr Omn Traveling to Chicago Note: Your airport check-in is with AMERICAN AIRLINES. gal Sun 30-Jun-13 London (LHR) to Chicago (ORD) 3,953 mi BRITISH AIRWAYS Depart 1:15 pm Arrive 4:50 pm (6,362 km) Flight: 1544 Terminal 3 Terminal 5 Duration: 8hr Operated by: AMERICAN 40mn AIRLINES Economy/Coach Class, Lunch, Boeing 777 Total distance: 3,953 mi (6,362 km) Or Wed 19-Jun-13 Chicago (ORD) to Charlotte (CLT) 592 mi S A I RWAYS Depart 12:10 pm Arrive 3:00 pm (953 km) Flight: 1992 Terminal 2 Duration: lhr 50mn Economy/Coach Class , Boeing 737-400, 90% on time Charlotte (CLT)to Paris (CDG) 4,169 mi Depart 4:40 pm Arrive 6:55 am (6,709 km) Flight: 786 +1 day Duration: 8hr Terminal 1 15mn Economy/Coach Class , Dinner, Boeing 767 Total distance: 4,761 mi (7,662 km) Total duration: 10hr 5mn (11hr 45mn with connections) Sun 30 Jun-13 London (LGW) to Charlotte (CLT) 3,994 mi MIDERMOMEE Depart 10:00 am Arrive 1:55 pm (6,428 km) Flight: 733 Terminal S Duration: 8hr 55mn Economy/Coach Class , Lunch, AIRBUS INDUSTRIE A330-300 Charlotte (CLT)to Chicago (ORD) 592 mi MISZEMEIMMIE Depart 4:10 pm Arrive 5:14 pm (953 km) Flight: 1014 Terminal 2 Duration: 2hr 4mn Economy/Coach Class , Airbus A320, 80% on time Hotel Choices Paris Quality Hotel Paris Orleans 185-187 Boulevard Brune, Paris, Paris 75014 France Hotel with a fitness facility, in Paris (Montparnasse Tower) In city center This hotel is located in Paris (Montparnasse Tower), close to Parc Montsouris, Paris Expo-Porte de Versailles, and Luxembourg Gardens. Also nearby are Paris Catacombs and Cartier Foundation for Contemporary Art. Fitness facilities In addition to a bar/lounge, Quality Hotel Paris Orleans provides a rooftop terrace, complimentary wireless Internet access, and laundry facilities. Air conditioning Televisions come with cable/satellite channels. Guestrooms also feature air conditioning, minibars, and safes OR Magic Circus Hotel at Disneyland Paris 20 avenue de la Fosse des Pressoirs, Magny-le-Hongre, Seine-et-Marne 77700 France Lakeside hotel with free shuttle to Disneyland Paris® and free breakfast 10 minutes from Disney Set amid manicured gardens and wide lawns, the Magic Circus Hotel is just 10 minutes via complimentary shuttle from the magic and excitement of Disneyland Paris® Park. Paris is 35 minutes away via the RER A train. 2 indoor pools Housed in a manor-style building by a lake, this family-friendly hotel has 2 heated indoor pools--one just for kids. Other highlights include a complimentary breakfast buffet, a large game room, and a playground. Tranquil views The guestrooms face the lake or the landscaped grounds. All offer cable TV, Wi-Fi, and compact refrigerators. Some have circus- themed "kids' corners" with bunk beds London Holiday Inn Express London Wimbledon South 200 High Street, Colliers Wood, London, England SW192BH United Kingdom London hotel with a complimentary breakfast All England Tennis Club nearby Situated in London, this hotel is close to Colliers Wood Recreation Ground, Springfield University Hospital, and Wimbledon Park Golf Club. Local attractions also include All England Tennis Club and Wimbledon Centre Court. Breakfast included In addition to a bar/lounge, Holiday Inn Express London Wimbledon South provides an Internet point, laundry facilities, and a computer station. Wireless Internet Televisions come with satellite channels. Guestrooms also feature air conditioning, safes, and coffee/tea makers. Express by Holiday Inn London Park Royal Victoria Road North Acton Station, London, England W3 6XU United Kingdom London hotel with a complimentary breakfast In city center Situated in the city center, this hotel is close to The General Cemetery of All Souls, Portobello Road Market, and Wembley Stadium. Local attractions also include Wembley Arena and Griffin Park Stadium. Restaurant, bar/lounge In addition to a restaurant, Express by Holiday Inn London Park Royal features a bar/lounge. Other amenities include laundry facilities and conference/meeting rooms. Satellite television Televisions come with satellite channels. Guestrooms also feature air conditioning, sofa beds, and complimentary newspapers Airfare: Round trip airfare is included If someone wishes to opt out on the airfare, they may do so by March 15, 2013 Hotel: Selection of hotel is included Please select one hotel in each location Transportation: All transportation needs are included for the entire itinerary as listed Meals: Full breakfast is included each day at the hotel Group lunches included will be 3 course meals Dinners have been arranged for each day Dinner meals will be either a 3 or 4 course meal including coffee, tea, water and soft drinks Concerts: 6 concerts have been proposed. We can change or alter days or locations if more suitable areas are desired Outing: A performance of the Orchestra de Paris Concert has been included Rentals; All rentals listed in the RFP are included in this pricing Tentative Schedule Wednesday, June 19 6:10pm Depart Chicago for Paris, France via American Airlines Thursday, June 20 9:10am Arrival into Paris Proceed through customs and immigrations 10:30am Half day sightseeing tour of Paris This excursion will give you the opportunity to discover Paris, its history and famous landmarks with a coach tour of the city (1h30) followed by an hour's commented cruise on the Seine. You will learn about the history of Paris and admire the chief squares, bridges, main streets and buildings: the Opera square, Concorde square, Champs-Elysees, Arch of Triumph, Trocadero square, Eiffel Tower, Invalides, Pont- Neuf, Bastille square and Opera, Notre-Dame cathedral, Luxembourg gardens and Saint-Germain-des- Pres... Any monument missed will be covered on Friday Stop will be made for a group lunch (included) 3:00pm Arrival at the hotel 6:30pm A short walk to a welcome to Paris dinner Friday, June 21 Full American breakfast at the hotel 10:00am Depart the hotel for rehearsal 12:00n Lunch time concert Location: Square Jean XXIII 2:00pm Half day sightseeing tour including a visit to the Eiffel Tour We will have the second half of yesterday tour 6:00pm Group dinner at a local restaurant 8:00pm Attend a performance of Orchestra de Paris Location: Salle Plaeyel Return to the hotel Full American breakfast at the hotel Guided Tour of Versailles Full day A full day in Versailles is ideal to visit the palace apartments and wander through the gardens, see the grand Canal and enjoy the intriguing Trianon and Queen's Hamlet. Departure at 8.30 am from the agency located 11 avenue de l'Opera 75001 Paris which is easy to get to by all transport services. Transport by deluxe, air-conditioned coach. A hostess accompanies you to the entrance of the Palace of Versailles to collect tickets and audio guides. Visit the Royal Apartments and gardens in your own time. Spend the rest of the day free to walk to the Queen's hamlet and the Trianon. Walking along the Grand Canal and through the Palace gardens you will come across many statues, water parterres and fountains hidden inside the grove. Time will be given for lunch Dinner We will enjoy dinner at a local restaurant near our hotel Sunday, June 23 Full American breakfast at the hotel 8:00am Transfer to Euro Disney 2:00pm Concert in Euro Disney Group dinner in Euro Disney Monday, June 24 Full American breakfast at the hotel 2;00pm Rehersael 4:00pm Concert Location La Madeleine Church Group dinner at a local restaurant Tuesday, June 25 Full American breakfast at the hotel 9:00am Depart the hotel for the train station 10:13am Depart Paris for London via the Chunnel 11:30am Arrival into London and proceed to a half day sightseeing tour Afternoon sightseeing of London Highlights include Panoramic tour of London Entry to St. Paul's Cathedral with special access to the Quire See the Changing of the Guard at Buckingham Palace • Entry to Tower of London • Thames River boat ride • Spectacular experience on the London Eye • Free Walking Tour This is a full day tour cut into two days. 4:00pm Arrival at the hotel for checkin Group dinner at a local restaurant Wednesday, June 26 Full American breakfast at the hotel Am Free for your own enjoyment 3:15pm Concert Location: Southwark Cathedral Dinner Group dinner at a local restaurant Thursday, June 27 Full American breakfast at the hotel Sightseeing of London Am Full day sightseeing trip continued Lunch is on your own Group dinner before the concert 7:30pm Concert Location: St. James Church Return to the hotel Friday, June 28 Full American breakfast at the hotel Full day Full day tour including Windsor Castle Steeped in history, Windsor Castle perches proudly on a lush wooded hill overlooking the Thames.