Specifications for developing the Web platform

1. Presentation p 2 1.1. Summary sheet 1.2. Context

2. General project overview p 3 2.1. Aims and target groups of the portal for professionals (ouralps.org) and the portal for young people (yapp-network.org)

Summary 3. Description of the desired solutions p 4 3.1. Tree view of portals (professionals and young people) 3.2. Site content and estimate of the volume of content 3.3. CMS and Web platform operation 3.4. Expected functionality for the Web platform 3.5. Responsive Web platform 3.6. Web platform in five languages 3.7. Hosting, domain name 3.8. Referencing 3.9. Sharing platforms and social media 3.10. Accessibility for people with disabilities (for all portals) 3.11. Updating the platform 3.12. Audience statistics 3.13. Additional services

4. Graphics p 14

5. Service expected and commitments p 15 5.1. Intellectual property rights 5.2. Role of organisations represented by Educ’alpes, ALPARC and CIPRA International 5.3. Service expected

6. Conceptual data model (CDM) p17

7. Annex p18 A participatory photo library

WP T1 – Mountain oriented education network

1 Interreg Alpine space YOUrALPS project - WP T1 – Network Web platform – Specification book – Writing: Educ’alpes – 07/2018 1. Presentation

1.1. Summary sheet

Names of the organisations Educ’alpes, French network of Mountain Education – www.educalpes.fr Workpackage leader WPT1 Network Web platform

ALPARC, Alpine Network of Protected Areas - www.alparc.org Lead partner

INTERREG Alpine space - YOUrALPS project – Project 384

Contacts Educ'alpes: [email protected] - 04 92 53 60 96 Alparc: 04 79 26 55 00

Main project:

Develop a multi-site, multilingual (five languages) and participatory Web platform with: - a portal for the international network of mountain-oriented education - a portal for young people in the Alpine countries (migration of the existing yapp-network.org platform) And set up a common database that will supply all of the sites Create a preconfigured site template, with a specific graphic theme (adapt the portal for professionals), for future additional sites that may be created at a later date by the project partners.

Project deadline: 30/06/2018: Handover of web platform in the 5 languages (French, German, Italian, Slovenian, English)

Web agency selected: Websenso - www.websenso.com

1.2. Context

Purpose of these specifications

These specifications are a technical support presenting step by step all the work done for structuring and developing a multi–site, multilingual and participatory Web platform focused on Mountain-oriented Education in the Alps. The Web platform is available in English, French, Italian, German and Slovenian.

The Web platform includes two different websites: - a portal addressed to professionals in Mountain-oriented Education field: http://www.ouralps.org - a portal addressed to young people in the Alpine countries. https://www.yapp-network.org/en

The OurAlps website will be the main tool of the international network OurAlps. OurAlps network is addressed to any professional in the educational field (formal and non-formal education) and in the mountain field and brings them together to develop mountain education and awareness in the Alpine region. The OurAlps website has been set up from A to Z. The Yapp-network website has been developed in the frame of a previous project (ERASMUS +, 2015) by CIPRA International, with the contribution of Educ’alpes and ALPARC. These specifications include the

2 Interreg Alpine space YOUrALPS project - WP T1 – Network Web platform – Specification book – Writing: Educ’alpes – 07/2018 migration of the yapp-network.org to the multi-site Web platform. In conjunction with the YAPP project, the international network also targets young people to facilitate their involvement in mountain-related projects, events, etc. Furthermore, will be shown in particular the development of the multi-site web platform structure, its functionalities and services included, and the selection process of the graphic theme.

The Web platform has been conceived, structured and developed under the coordination of Educ’Alpes with ALPARC in the frame of the Interreg Alpine Space project ‘YOUrALPS – Educating youth for the Alps: (re) connecting Youth and Mountain heritage for an inspiring future in the Alps’.

As owner of yapp-network.org and through the ‘historic’ partnership1 with Educ’alpes and ALPARC, CIPRA international has been as well involved in the project development of the web platform in particular through the migration of this website.

The Web platform has been developed with the contribution of all the YOUrALPS project partners.

2. General project overview

2.1. Aims and target groups

Portal for professionals - ouralps.org:

Aims:  Promote the international network of mountain-oriented education - Present the Alpine network: its history and its operational approach. - Give visibility to the network - Support the development and momentum of the Alpine network  Give visibility to any Alpine stakeholders active in the field of mountain-oriented education  Give visibility and promote the YOUrALPS projects and its outcomes  Share ressources, innovative ideas contributions  Develop mountain-oriented education projects at the Alpine level  Support content dissemination in other mountains context

1 Since 2011, Educ’alpes, CIPRA International and ALPARC have been formally committed to setting up an international network of mountain-oriented education in the Alps. In 2015, CIPRA International, with ALPARC and Educ’alpes, created international platform among youth/mountain stakeholders through a Web platform (yapp-network.org). This multilingual platform focuses on the involvement of young people in the Alps.

3 Interreg Alpine space YOUrALPS project - WP T1 – Network Web platform – Specification book – Writing: Educ’alpes – 07/2018 Target groups:

• Priority:  Organisations and individuals in all countries in the Alpine region - Alpine formal and informal education and mountain professionals, whatever their audience and areas of action: associations, protected areas, higher education and research, education/training centers / schools, interest groups including NGOs, international organisations under national law and international organisations under international law, etc.  Elected representatives / decision-makers, local public authority, regional public authority, national public authority

• Secondary:  Media  General public  Sectoral agency

Portal for young people - Yapp-network.org:

Aims:

 Give visibility to young people’s participation and youth projects  Encourage young people to get involved in mountain-oriented education projects and build relationships between professionals and young people  Inform young people of events and training sessions that might interest them  Introduce active stakeholders carrying out educational projects for young people

Target groups:

• Priority: Young people in Alpine countries, General public

3. Description of the desired solutions (operational and technical description)

3.1. Tree view of portals (professionals and young people)

4 Interreg Alpine space YOUrALPS project - WP T1 – Network Web platform – Specification book – Writing: Educ’alpes – 07/2018

3.1.1 Tree view of portal for professionals – ouralps.org All sections can be accessed from the menus and sub-menus on the homepage. • Access to the versions in the Alpine languages Contact page • Search engine • Access to the user account - several different pages: signing up for the web User account pages platform/creating an account, log in, forgotten password, personal data, access to ‘Press’ page existing forms and files… - log out ‘Using the Web platform’ page • Access to portal for young people (yapp-network.org) • Access to the page “Contact us” ‘RSS feed’ page • Access to the page “Press” ‘Subscribe to the discussion lists’ page • Access to the page ”Using the Web platform” • Access to social networks + RSS feed ‘Subscribe to the newsletter’ page • Access to the page "Subscribe to the discussion lists" ‘Legal notice’ page • Access to signing up for the newsletter

‘Intellectual property’ page • Access to the "Legal notice” page and the "Intellectual property” page • Access to the page "Site map" Home page ‘Site map’ page • Buttons linked to accessibility and access to the "Access rules” page

‘Access rules’ page • Logos

OurAlps network Alpine Alpine News Educational Alpine School Alpine Context Concerning (Presentation page and (Presentation page and center Model (Presentation page and access to the pages stakeholders topics : access to the pages below) (Presentation page and (Presentation page and access to the pages below) below) (Presentation A section “Topics” would access to the pages below) access to the pages below) by map / by list) be added later in this portal for professionals, if About us RESOURCE CENTER Alpine protected MOE a collective dynamics is Values, who is Events Concept & areas Teaching and developed by the Alpine open to?... (list/map) aims definition resource network on any topic

Environmental materials (with emailing list, common projects…). Or a Our history education Page supplied via the form Page supplied via the form ASM MOE related networks complementary site may Event file* Teaching and Handbook Politics be created. Our Pages supplied via the form resource material file* governance Pilot sites Alpine stakeholder (Presentation of pilot file* Page supplied via the form sites) Our aims and Videos News (Direct access to activities inventoried videos)

Contact us Exportable Photo library contacts book for FORMS : the Web platform Jobs administrator PARTICIPATION AREA Contact form Discussion List form Innovative

practices Alpine stakeholder form** *file = Web page resulting from a completed form

Activity sheets Event form** (Possibility to add comments) Teaching & resource materials form 5

Interreg Alpine space YOUrALPS project - WP T1 – Network Web platform – Specification book – Writing: Educ’alpes – 07/2018 ** Forms common to ouralps.org and yapp-network.org

3.1.2 Tree view of portal for young people – yapp-network.org

• Access to the versions in the Alpine languages • Buttons linked to accessibility and access to the "Access rules” page • Search engine • Access to social networks Contact page • Access to the portal for professionals (ouralps.org) • Access to the page ”Contact us” User account pages • Access to the user account - several different pages: signing up for the web platform/creating an account, log in, forgotten password, personal data, access to ‘Using the Web platform’ page existing forms and files… - log out - Access to the page “Using the Web platform” Home page • Access to the ‘Legal notice’ page • Logos ‘Legal notice’ page

About us Network Youth projects What’s up? Sustainable travelling

(presentation) (Presentation (Presentation (>> events - Presentation (link to an external website) by map / by list) by list) by map / by list)

Page supplied via the form Page supplied via the form Page supplied via the form Alpine stakeholder Project file* Event file*

file *

*file = Web page resulting from a completed form FORMS :

Contact form Discussion List form

Alpine stakeholder form**

Event form**

Youth project form

** Forms common to ouralps.org and yapp-network.org

6 Interreg Alpine space YOUrALPS project - WP T1 – Network Web platform – Specification book – Writing: Educ’alpes – 07/2018 D3.2. Site content and estimate of the volume of content

• Volume of content ouralps.org consists of around 35 pages (excluding the pages of the user account, forms and RSS feed page) for a single version (e.g. English version). Most pages are created in five languages (see ‘3.6. Web platform in five languages’). The various pages are shown in the tree view above. yapp-network.org currently includes around 10 pages (excluding the pages of the user account and forms) per version (e.g. English version). They are translated into five languages: FR, IT, EN, SL, DE. As part of setting up yapp-network.org on the multi-site platform, a ‘Projects for young people’ form page linked exclusively to this portal (yapp-network.org) is created (in five languages) (see ‘3.1.2 Tree view of portal yapp-network.org’).

The CMS (see below) enables the creation of an unlimited number of pages.

• Types of content for both portals:

Simple pages can contain text, images, links, files (PDF…), videos (via an Iframe). Some pages display certain contents of files (=pages resulting from completed forms) and/or a map. Content should be accessible in a maximum of three clicks.

Files obtained may include texts, photo, web links, documents in common formats (Word, Excel, PDF, etc.), a video and/or a map (geolocation).

3.3. CMS and Web platform operation

The multi-site platform should be developed with one of the following three CMS systems: TYPO3, Drupal or eZ Publish. After a detailed analysis by an external expert, these have been found to meet our needs particularly well in terms of functionality, security (fight against spam, security flaws, extortion, etc.), independent content management and independent creation of additional sites. The solution should ideally last for the next five (or more) years. The graphic themes of these CMS systems are also compatible with the main browsers: Firefox, Internet Explorer, Google Chrome, Safari, etc. Drupal is the CMS used by the Web agency selected.

Our immediate needs: Have two Web portals, one for professionals and one for young people, with different domain names and different graphic themes and that are supplied by a common database.

The sites share in particular:  a common database,  a file storage server: server + backup,  features, • User accounts.

There are specific permissions for users and for administrators to content: forms, pages, etc.

Sharing data: Some shared resources from forms on the various portals – and selected by us – can be accessed easily on both tools and on additional sites in the future. The data displayed will follow the layout of the relevant portal.

7 Interreg Alpine space YOUrALPS project - WP T1 – Network Web platform – Specification book – Writing: Educ’alpes – 07/2018 In the future, it will be possible to create additional sites associated to the web platform. These additional sites will be supplied by the common database. Definition of additional sites: These sites are small portals related to topics outlined in the network (e.g. mobility, climate, etc.) or aimed at a specific audience, for example.

Infrastructure

The platform is managed over multiple sites with a common database. Thus the platform contains all shared data and supplies all of the sites. There is also a back-end application, allowing administrators to manage shared resources (with the option of specifying the portals and languages in which they will be displayed) and to create forms and data specific to one or more websites.

In the multisite infrastructure, the different domain names can link to the CMS Drupal set up, so that it can then host:

• http://www.ouralps.org: The portal for the professional network in five languages has been set up from A to Z, and has its own graphic theme. This portal displays content from the platform’s database, shared with yapp-network.org (Alpine stakeholders and Events) and specific to the portal (Teaching and resource materials).

• http://yapp-network.org: The multilingual web platform for young people already existed on yapp-network.org: on Plone, in five languages and without a database. It was therefore necessary to migrate it. The graphic design, content and domain name of yapp-network.org have remained the same. This site displays content from the platform’s database, integrated via forms common to ouralps.org and yapp-network.org (Alpine stakeholders and Events) or from an internal form on yapp-network.org (Youth projects).

• Additional sites Additional sites are linked to the platform. They may have different domain names (e.g. climatealpes.org) or they may be sub-domains of the platform for professionals e.g.: http://www.climatealpes.ouralps.org/. An additional site may display content from the database of shared resources on the ouralps.org or yapp- network.org portals or data from internal forms on the additional site. Data from internal forms on the additional site can also be included on the ouralps.org or yapp-network.org portals by administrators via a back-end function. They will have a graphic theme adapted from the portal for professionals designed by the Web agency (or their own graphic theme (totally different) with the intervention of the Web agency).

Zoom - Preconfigured site template – What varies from one site to another

When administrators create a new sub-domain, they can easily set up the following information:  Site URL  Site logo  Main menu (create a new tree view based on the same principle of level 1 and level 2)  Colours, in line with the OurAlps style guide  Links to social networks in each language that appear in the Footer  Links to appear in the Footer menu: they can be displayed or hidden, some can be disabled, others can be added

8 Interreg Alpine space YOUrALPS project - WP T1 – Network Web platform – Specification book – Writing: Educ’alpes – 07/2018  Copies of the intellectual property, legal notices, use of the platform and rules of access pages are automatically created. The content of these pages must be similar but tailored to each site. Administrators can therefore simply change the wording. Other pages affected: Teaching and resource materials, events, stakeholders. These pages will display, for example, events and resources specific to the topic of the preconfigured site. This is possible because sites are created using the same software and, by default, use the same forms, etc.  List of topics: This can generally be the same for all sites. But it will be possible to create a specific list for an individual site.  All other pages not listed above must be created manually. (Websenso’s information)

3.4. Expected functionality for the Web platform

PORTAL FOR PROFESSIONALS:

3.4.1. Web platform administration and content management This section relates to all portals: OurAlps, Yapp-network and future additional sites.

 Multiple users with specific permissions

=> Administrators who have all permissions on all sites

As the three co-coordinators of this Web platform, ALPARC, CIPRA International and Educ’alpes are currently general administrators of all of the portals in five languages. Administrators have a space from which to manage all of the portals. Administration and content management of the Web platform is carried out by the administrators, following training delivered by the Web agency. They are therefore able to update simple pages of the web platform, create new pages, manage files uploaded by stakeholders, manage administrator permissions for all portals, edit menus, etc.

=> Participatory users Users can upload information as resources and events for example via forms with predefined sections, criteria... To do this, they first must register on the Web platform (user account - password system - with anti-spam filter). There is a centralised identification system: user accounts work on all portals. As soon as they are registered on one portal (OurAlps, yapp-network or other), users can then complete forms on all portals. Files uploaded may only be edited by the author and administrators. Registrations are managed by administrators. An email is sent to users for each new registration.

In short: Participatory users can: • publish on the site they are visiting or more if they have the option (Webmasters can also choose whether or not to publish their announcements on another site) (by default) • access all the domains created (the basic operation of Drupal offers the option to block some users from specific domains if necessary) (by default) • access the platform to perform actions for which they have permission: identify themselves as Alpine Stakeholders and edit/remove only those files that they have added* (on ouralps.org and yapp-network.org) add an event and edit/remove/translate only those files that they have added* (on ouralps.org and yapp-network.org)

9 Interreg Alpine space YOUrALPS project - WP T1 – Network Web platform – Specification book – Writing: Educ’alpes – 07/2018 add a teaching and resource material and edit/remove/translate only those files that they have added* (on ouralps.org only) add comments on standard pages (when this feature is enabled)* (on ouralps.org and yapp-network.org) add a Youth project and edit/remove/translate only those files that they have added* (on yapp-network.org only). *Users must be logged in to do this. (June 2018) (Websenso’s information updated)

 Moderation after the fact – Content (forms) approved after it is uploaded Content is approved after the fact by administrators. Administrators receive an email informing them whenever a file (= Web page resulting from a completed form) is created or updated on any of the portals (www.ouralps.org, yapp- network.org, etc.). A point of contact system per country is put in place: The point of contact per country will receive an email from administrators asking them to check the content of the new files created and written in their language, on the portal for professionals.

3.4.2. Content

 Dynamic homepage with areas displaying the latest events, teaching and resource materials...

 Forms to allow stakeholders in mountain-oriented education to upload various resources and information and/or list themselves in the online directory. This applies especially to the ‘Stakeholders in mountain-oriented education (MoE)’, ‘Events’, ‘Teaching and resource materials’ and ‘Projects for young people’ sections (yapp-network.org). Each form has an interface for managing content with predefined fields: files – or pages – are created as a result. The forms include checkboxes, drop-down lists, lines or blocks of text, files, etc. Criteria (topics, type of organisations, etc.) are included so that users of the portal can do searches via filters. Site contributors post their announcements on the site they are browsing. When a file is displayed: - only completed fields are displayed - only sections with at least one completed field are displayed - Replacement photos (stakeholders, resources, etc.) are provided for a more uniform and professional presentation.

 Other, more conventional forms: Contact, Subscribe to lists of discussion, Subscribe to the newsletter, etc. Requests and messages from Web users are sent to one email address.

3.4.3. Animation and interactivity

 Export (directory) and mapping of stakeholders in the Alpine network. A key tool of the Web platform is the directory and mapping of stakeholders active in mountain-oriented education. This list will be continuously updated and data will be regularly exported in PDF or Excel format and printed.  Option to upload and download documents in current formats (.pdf, .docx, .xlsx, etc.) and include images, videos, sound, etc.  Option to print pages in PDF format (with or without formatting)  Google Maps on pages (e.g. ‘stakeholders’, ‘events’) and files (=completed forms)  Agenda (not monthly with squares)

10 Interreg Alpine space YOUrALPS project - WP T1 – Network Web platform – Specification book – Writing: Educ’alpes – 07/2018  Search engine  Filters (search criteria): search by keyword and criteria (topics, organisations, etc.) in some sections (e.g. teaching materials, stakeholders, etc.). (see also the ‘forms’ section above)  Integration of social functionality between users: Web users can post comments on a page if this option is enabled. Users must be logged in to post comments on pages that offer this feature.  Customisable menus and sub-menus  Dynamic site map (created automatically)  Slide shows

3.4.4. Special features

 Fully optimised structure for natural referencing (modifiable meta tags, URL rewriting, etc.)  Breadcrumb on all pages of the site  RSS feed

FOR THE OTHER SITES: There is shared administration of the portals (see above, ‘3.4.1. Web platform administration and content management’)

- Features for yapp-network.org Reminder: Some ‘events’ and ‘stakeholders’ will appear on both yapp-network.org and ouralps.org (common database, common forms). The current features of yapp-network.org have been reproduced. The following have been added in particular: - a user account (registration, access to forms, etc.) - a form to add projects for young people - a search engine

- Features of future additional sites Reminder: Some ‘events’, ‘Teaching and resource materials’ and ‘stakeholders’ can appear on both these additional sites and the platform for professionals, for example (common database, common forms). Future additional sites may benefit from the features of the Web platform.

3.5. Responsive Web platform

Responsive design interface for the Web platform The platform is responsive to adapt to new uses, especially by our priority target groups, from tablets, mobiles and smartphones, but also so as not to fall down the Google search results. All themes used, including the theme of the preconfigured site template, feature a responsive design.

3.6. Web platform in five languages

The English version is the main version.

Concerning the files (=pages resulting of a completed form): Participatory users can translate announcements in one or more languages: French, English, German, Italian, Slovenian. The files are integrated at least in English. If a file is translated into only one or two languages, it is displayed in English by default on the pages of the languages into which it has not been translated. Administrators can create files on the site in one or more languages, show only the title and include a reference (link) to the announcement in English, for example.

11 Interreg Alpine space YOUrALPS project - WP T1 – Network Web platform – Specification book – Writing: Educ’alpes – 07/2018

Translations: • ‘Static’ pages have been translated by Educ’alpes and ALPARC and are available in five languages. • ‘Alpine stakeholder’ files are only available in English. They are completed directly by mountain-oriented education organisations and professionals. Support for translation into English is provided by the platform managers. • ‘Alpine events’ files are available in English, and in the language(s) spoken during the event. Translations are provided by the organisers. Files are completed by participatory users or the platform managers. • Job offers are posted in English (+possible translations provided by the organisation offering the job). Integrated by the platform managers. • Teaching/resource materials are available in English and in the language(s) of the resource. Files are completed by participatory users or the platform managers. • ‘Activity’ sheets are only available in English. Integrated by the platform managers. • Innovative practices are only available in English. Integrated by the platform managers.

3.7. Hosting, domain name

Hosting The platform is hosted by OVH. The Web agency has transferred the platform to the web host.

Domain name After the validation of the name of the international network, the domain name has been reserved by Educ’alpes under the name of the international network of mountain-oriented education. The portal for young people has kept the domain name yapp-network.org. This domain name has been transferred to OVH.

3.8. Referencing

Referencing services for the portal for professionals are as follows: - SEO optimisation (natural referencing, optimisation of tags: description, keyword…,