e-Tender No:- GDO/ENG/LT/01/2017-18

Design, Supply, Installation, testing and commissioning Page of Solar Photo Voltaic (SPV) System of Capacity 7KWp 4 of 100 with batteries over Roof Top of SMR Govt Sr. Secondary School building at Bithwana, Dist. .

ANNEXURE-1

INDIAN OIL CORPORATION LIMITED (MARKETING DIVISION) DIVISION OFFICE 83, INSTITUTION AREA , SECTOR – 18, GURUGRAM

NOTICE INVITING e-TENDER

Indian Oil Corporation Ltd. Invites electronic bids through its website https:/iocletenders.gov.in under Single bid system from indigenous bidders as per the following details :-

NIT No/Name of Work Downloading Period Contact Person (both days inclusive ) Design, Supply, Installation, testing and Asst. Manager (E), commissioning of Solar 23/01/2018 From GDO Photo Voltaic (SPV) 16:00 Hrs TEL: 0124-2342250 System of Capacity 7 KWp To Email: with batteries over Roof haggarwal@indianoil. Top of SMR Govt Sr. 31/01/2018 in Secondary School building up to 10:00 Hrs at Bithwana, Dist. Rewari. Cost of tender: Not applicable as it is e-Tender. Visit https://iocletenders.gov.in for downloading Tender documents and participating in e-tenders.

Any addendum/corrigendum/sale date extension in respect of above tender shall be issued on our website: www.iocletenders.gov.in only and no separate notification shall be issued in the press. Bidders are therefore requested to regularly visit our website to keep themselves updated.

e-Tender No:- GDO/ENG/LT/01/2017-18

Design, Supply, Installation, testing and commissioning Page of Solar Photo Voltaic (SPV) System of Capacity 7KWp 5 of 100 with batteries over Roof Top of SMR Govt Sr. Secondary School building at Bithwana, Dist. Rewari.

NOTICE INVITING e-TENDER

Indian Oil Corporation Limited invites electronic bids through its website https://iocletenders.gov.in under Single bid system for the work as detailed below from indigenous bidders fulfilling the qualifying requirements as stated hereunder:-

1. TENDER NUMBER : GDO/ENG/LT/01/2017-18

2. e-TENDER ID :

3. NAME OF WORK : Design, Supply, Installation, testing and commissioning of Solar Photo Voltaic (SPV) System of Capacity 7KWp with batteries over Roof Top of Roof Top of SMR Govt Sr. Secondary School building at Bithwana, Dist. Rewari.

4. LOCATION OF WORK : SMR Govt Sr. Secondary School building at Bithwana, Dist. Rewari Rs 566076.42 Including GST

5. ESTIMATED VALUE OF :  Rates mentioned in Schedule of Rates are WORK exclusive of all Taxes. GST Rates as applicable will be paid separately.

The quantum of works given in Tender Document is only indicative based on tentative estimates and is not the right of contractor. Indian Oil does not guarantee any minimum or maximum quantum of works, during the currency of contract.

6. TENDER FEE : Nil

Bidders are required to download the tender documents free of cost from IOCL e-tender website (https://iocletenders.gov.in)

Rs. 5660/- (Rs. Five Thousand Six Hundred 7. EARNEST MONEY DEPOSIT Sixty only)

EMD should be deposited as detailed below :

 Online EMD payment through Net Banking or NEFT/RTGS or Bank Guarantee.

 Bank Guarantee as an instrument towards

e-Tender No:- GDO/ENG/LT/01/2017-18

Design, Supply, Installation, testing and commissioning Page of Solar Photo Voltaic (SPV) System of Capacity 7KWp 6 of 100 with batteries over Roof Top of SMR Govt Sr. Secondary School building at Bithwana, Dist. Rewari.

Earnest money deposit shall be accepted only if amount of EMD is more than Rupees One lakh.

For detail about process of payment of online EMD, bidders shall refer “Special Instructions to the Bidder (SITB)” and “FAQs - Online EMD Facility in IOCL e-Tendering” documents attached separately along with the tender .

Offline EMD payment through Demand Draft (DD), Bankers Cheque (BC) and Swift Transfer shall not be accepted .

 In case of Bank Guarantee (if more than Rs 1 Lac), bidder will upload scanned copy of BG as exemption document. Original BG shall be sent by the bidders /bank to Tender Issuing Authority as mentioned in the tender.

 Original BG should reach to Tender Issuing Authority within 7 working days from the date of opening of technical bids. For the purpose of receipt of BG, the time recorded in the receipt/DAK section against receipt shall also be considered as receipt time.

 Only those physical BG instruments found matching with the copy submitted in the e-portal shall be considered as valid.

 Bank Guarantee is to be executed by Nationalized / Scheduled Bank towards EMD and should be valid for 07 (seven) months from the date of opening of technical bid.

 If needed, validity of BG should be extended by the party / Bank.

 Bank Guarantee should be submitted as per enclosed proforma only by the Tenderer. Such BG should be submitted only in a sealed envelope of the issuing Bank and should not be in open condition.

 If BG towards EMD is submitted in any manner other than aforesaid, the Tender is liable to be rejected.

e-Tender No:- GDO/ENG/LT/01/2017-18

Design, Supply, Installation, testing and commissioning Page of Solar Photo Voltaic (SPV) System of Capacity 7KWp 7 of 100 with batteries over Roof Top of SMR Govt Sr. Secondary School building at Bithwana, Dist. Rewari.

 If the original BG instrument is not received by the due date and time as specified above, the bid shall be summarily rejected .

Exemption from submission of EMD:

a. Parties registered with any of the following agencies/bodies as per Public Procurement Policy for Micro & Small Enterprises(MSE) Order 2012 are exempted categories from payment of EMD provided that the registration certificate issued by any one of these below mentioned agencies must be valid as on close date of tender. Bidders who have applied for registration or renewal of registration with any of these agencies/bodies but have not obtained the valid certificate as on close date of tender are not eligible for exemption.

i. District Industries Centre(DIC ) ii. Khadi and Village Industries Commission (KVIC) iii. Khadi and Village Industries Board iv. Coir Board v. National Small Industries Corporation(NSIC) vi. Directorate of Handicraft and Handloom vii. Udyog Aadhar Memorandum (UAM) viii. Any other body specified by Ministry of MSME Note: Against UAM, copy of acknowledgement generated online shall be acceptable.

b) PSUs (Central & State) and JVs of IOCL are exempted from submission of EMD .

A copy of the EMD instrument or exemption certificate in case of exempted categories shall be uploaded along with clear scanned copies of required documents to substantiate the claim towards their credentials along with the tender

e-Tender No:- GDO/ENG/LT/01/2017-18

Design, Supply, Installation, testing and commissioning Page of Solar Photo Voltaic (SPV) System of Capacity 7KWp 8 of 100 with batteries over Roof Top of SMR Govt Sr. Secondary School building at Bithwana, Dist. Rewari.

documents in the appropriate link.

Tenderers not paying EMD OR not uploading valid exemption certificate OR scan copy of BG on or before tender submission date and time will be summarily rejected .

8. TENDER DOWNLOAD PERIOD FROM e-TENDER PORTAL:

STARTS ON : 23/01/2018 @1700 HRS

9. PRE-BID MEETING : Not Applicable

SUBMISSION OF TENDER IN e-TENDER PORTAL: 10. a) STARTS ON : 24/01/2018 @1100 HRS

b) ENDS ON 31/01/2018 @1100 HRS

11. DUE DATE FOR OPENING OF TENDER:-

OPENING OF TENDER 12. : 01/02/2018 @ 1100 Hrs

13. TENDER VALIDITY : Offer shall be valid for 120 Days from date of opening of technical bid. In case of requirement, IOCL may seek further extension of the validity of the offer from the bidders.

14. WORK COMPLETION TIME : As the work is to be carried out on priority therefore, vendor shall complete the Installation, Testing and Commissioning of Solar PV System within One Month from the date of Work order/LOA or actual handing over of the site whichever is earlier. 15. MODE OF TENDER : You may please note that this is an e-Tender and SUBMISSION can only be downloaded and submitted in the manner specified in ‘Special Instructions to bidders for participating in e-tender’ attached separately in this tender. 16. CONTACT PERSON : Name: Himanshu Aggarwal

Designation: Asst. Manager (Engg), GDO

Contact No:0124-2342250 17. BUILDING AND OTHER  If applicable, Cess shall be levied and CONSTRUCTION WORKERS collected at such rate not exceeding two WELFARE CESS ACT-1996 percent, but not less than one percent of the cost of construction work. Cess shall be deducted from Contractor bill by IOCL as per

e-Tender No:- GDO/ENG/LT/01/2017-18

Design, Supply, Installation, testing and commissioning Page of Solar Photo Voltaic (SPV) System of Capacity 7KWp 9 of 100 with batteries over Roof Top of SMR Govt Sr. Secondary School building at Bithwana, Dist. Rewari.

applicable rate in State and to be deposited by IOCL to concerned state Government. No extra shall be payable for the same and bidder should quote accordingly. 18. SECURITY DEPOST  The security deposit for contractors for works shall be equivalent to the 10% of the value of the work done. The security deposit shall be paid by Bank Guarantee/ Demand Draft. Out of the total Security Deposit 25% shall be paid by Demand draft in advance on acceptance of contract and balance 75% of the security deposit shall be recovered from the running bill @ 10% of the bill amount till 100% of the Security Deposit is recovered.

 The Security Deposit can be paid in the following manner:

a) Pay Orders or Demand Draft of Nationalized/ Schedule Banks on which no interest will be allowed

b) If the contractor desires to pay Security Deposit by way of Bank Guarantee, then they should pay the same for the entire amount of the Security Deposit work out based on work order value before commencement of work. (The Bank Guarantee should be of Nationalized / Scheduled Banks sent directly by the Banker under their covering letter to the office of the Corporation by Regd. Post/Courier).

c) HOWEVER, BGs WILL NOT BE ACCEPTED IF THE TOTAL AMOUNT OF THE SECURITY DEPOSIT IS LESS THAN RS. 1,00,000/-

d) The retention period for security deposit will be 12 months after the date of completion of the work

19. GST (GOODS & SERVICES Rates in the BOQ/Schedule of Rates are TAX) excluding of GST Rates which shall be paid separately. Parties may Quote keeping in mind the pricing under GST regime building the efficiencies arising on account of GST at your procurement (like ITC, abolition of standard tax cost).

Contractor shall be required to submit GST Compliant invoices with HSN (harmonized system of Nomenclature i.e. Excise

e-Tender No:- GDO/ENG/LT/01/2017-18

Design, Supply, Installation, testing and commissioning Page of Solar Photo Voltaic (SPV) System of Capacity 7KWp 10 of 100 with batteries over Roof Top of SMR Govt Sr. Secondary School building at Bithwana, Dist. Rewari.

classification)/SAC codes (Service Accounting Code) duly complying with the requirement of place of supply and other requisite details.

Note: For compliance of the statute, bidders are advised to refer GST law and Rules before quoting. Vendor Should have valid GSTIN at the date of submission of tender. ITC to IOC for this work is 100% Notwithstanding any other condition/provision in the tender documents, in case of ambiguity or incomplete documents pertaining to PQC, bidders shall be given only one opportunity with a fixed deadline after bid opening to provide complete & unambiguous documents in support of meeting the PQ criteria. In case the bidder fails to submit any documents or submits incomplete documents within the given time, the bidders tender will be rejected. 20. EVALUATION OF TENDERS:-

A) 1. Each tenderer can submit only one bid.

It is clarified that a person shall be deemed to have submitted multiple bids if he submits more than one bid either individually or in any combination of person (individual capacity, proprietor, affiliates, partnership, association of persons, Company). All such multiple bids shall be liable for rejection.

(a) A person shall for this purpose mean an individual, proprietor, any partner, association of persons, affiliate and company.

(b) A company shall for this purpose include any artificial person whether constituted under the laws of Indian or of any other country.

(c) A person shall be deemed to have bid in a partnership format or in association of persons format if he is a partner of the firm which as submitted the bid or is a member of any association of persons which has submitted a bid. (d) A person shall be deemed to have bid in a Company format if, the person holds more than 10% (ten percent) of the voting share capital of the company which has submitted a bid, or is a Director of the Company which has submitted a bid, or holds more than 10% (ten percent) of voting share capital and/or is a Director of a holding Company which has submitted the bid. (e) Affiliates of a firm are not permitted to make separate bids directly or indirectly. Two or more parties who are affiliates of one another can decide which affiliate will make the bid. Only one affiliate may submit a bid. If two or more affiliates submit more than one bid, then all such bids shall be liable for rejection.

2. Consultants or their subsidiary company or companies under the

e-Tender No:- GDO/ENG/LT/01/2017-18

Design, Supply, Installation, testing and commissioning Page of Solar Photo Voltaic (SPV) System of Capacity 7KWp 11 of 100 with batteries over Roof Top of SMR Govt Sr. Secondary School building at Bithwana, Dist. Rewari.

management of consultant, are not eligible to quote for the execution of the same job for which they are working as consultant.

3. Bids from Consortium or MOU parties shall not be accepted.

4. The tenders will be summarily rejected if requisite EMD or EMD exemption document is not uploaded on e-tendering portal as mentioned in NIT.

5. The bid of the party will also be rejected on the following grounds:-

i) Tenderer not meeting tender qualifying parameter norms specified / not submitting pre qualifying and mandatory documents as per NIT.

ii) Non-withdrawal of conditions imposed in tender document & conditions imposed during negotiations.

iii) A bidder who offers unsolicited reduction in the price offer whether before or after the opening of the price part of the tender(s)/bid(s) shall be liable to have his/its/their bid(s) rejected. Bidders may, however, at any stage offer a reduction if such reduction is solicited or if the OWNER gives the Bidder an opportunity to offer such reduction.

iv) Tenderer submitting fabricated/ false/ forged documents for the tender.

v) Tenderer put on holiday list during the pendency of this tender.

B) The procedures for evaluation of Tenders shall be as follows:- 2.1 Only Price-bid of all those parties uploading their tenders with required EMD/Exemption certificate/Permanent EMD before due date and time, shall be opened on the due date & time of opening of tender.

2.2 Bidder is required to confirm their status on composition scheme along with documentary evidence.

a) In case bidder confirms the status as “Yes” under composition scheme, bidder need not to fill GST rate & Compensation Cess in BoQ, evaluation shall be done considering both GST rate & Compensation Cess as 0.00%. b) In case bidder confirms status as “No” under composition scheme, bidder is to indicate GST rate & Compensation Cess (if applicable) in the BoQ as per their understanding of applicable HSN. In the absence of these details in the BoQ, evaluation shall be done considering current GST rate envisaged by IOCL as shown in the BoQ. However, in such instances, Compensation Cess shall be considered as 0.00%.

e-Tender No:- GDO/ENG/LT/01/2017-18

Design, Supply, Installation, testing and commissioning Page of Solar Photo Voltaic (SPV) System of Capacity 7KWp 12 of 100 with batteries over Roof Top of SMR Govt Sr. Secondary School building at Bithwana, Dist. Rewari.

2.3 Evaluation will be carried out on the basis of net landed cost considering GST, Cess and Input Tax Credit (ITC) available to Indian Oil. GST is payable as extra at indicated rate by the bidder.

2.4 After opening the price bid, party who has quoted the lowest rate (L1 rate) derived on the basis of net landed cost basis will be considered for award of work, with or without negotiation as per the policy of the Corporation.

2.5 The net amount worked out after taking into cognizance the Quoted Rate plus indicated GST including cess less ITC (if any) shall be considered as net landed cost in order to arrive at L1 bidder.

2.6 Negotiations shall not be conducted with the bidders as a matter of routine. However, Corporation reserves the right to conduct negotiations. Tenderers will have to attend the Office of INDIAN OIL CORPORATION LIMITED as informed by Tender Issuing Authority for negotiations/clarifications as required in respect of their quotation without any commitment from INDIAN OIL CORPORATION LIMITED.

2.7 In case more than one Tenderer quote the same percentage (tie), then following shall be considered:-

a) All the L1 bidders shall be asked to submit discount bid in terms of percentage discount over previous quoted amount in a sealed envelope after taking the approval of the competent authority. Above exercise shall be an offline activity. b) The sealed envelopes shall be opened jointly by one member from tendering group and one from Finance. c) In case there is a Tie again, the bidder with the highest turnover worked out to the three decimal points in any of last three years ending 31.03.2017 shall be treated as L1. 21. Other Points:-

1. Any Addendum/ Corrigendum/ Sale Date Extension in respect of the tender shal l be issued on our website https://iocletenders.gov.in only & no separate notification shall be issued in the press. Bidders are therefore requested to regularly visit our website to keep themselves updated.

2. All bidders must login and visit their DASHBOAR D on regular basis to get the timely updates related to any communication sent in the form of e-mail/SMS by system.

3. Legal dispute, if any, arising during the evaluation of the tender shall be within the jurisdiction of local courts.

a) For disputes up to stage of LOA-Jurisdiction shall be in the court of .

b) For disputes during execution stage - Jurisdiction shall be in the court of

e-Tender No:- GDO/ENG/LT/01/2017-18

Design, Supply, Installation, testing and commissioning Page of Solar Photo Voltaic (SPV) System of Capacity 7KWp 13 of 100 with batteries over Roof Top of SMR Govt Sr. Secondary School building at Bithwana, Dist. Rewari.

Haryana.

4. Please visit our website https://iocletenders.gov.in for further details of this tender.

5. Bidders may note t hat the following are attached separately and uploaded in the e-tendering portal:

a) Special Instructions to bidders for participating in e-tendering b) FAQ’s –online EMD facility in IOCL e-tendering and c) Format for Acceptance of Tender Terms and Conditions