House of Commons Governance Committee
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House of Commons Governance Committee House of Commons Governance Report Session 2014–15 Report, together with formal minutes relating to the report Ordered by the House of Commons to be printed 16 December 2014 HC 692 Published on 17 December 2014 by authority of the House of Commons London: The Stationery Office Limited £0.00 The House of Commons Governance Committee The House of Commons Governance Committee is appointed by the House of Commons to consider the governance of the House of Commons including the future allocation of the responsibilities for House services currently exercised by the Clerk of the House and Chief Executive. Membership Rt Hon Jack Straw MP (Labour, Blackburn) (Chair) Sir Oliver Heald MP (Conservative, North East Hertfordshire) Mr David Heath MP (Liberal Democrat, Somerton and Frome) Jesse Norman MP (Conservative, Hereford and South Herefordshire) Ian Paisley MP (Democratic Unionist, North Antrim) Jacob Rees-Mogg MP (Conservative, North East Somerset) Valerie Vaz MP (Labour, Walsall South) Mr Dave Watts MP (Labour, St Helens North) Publication This report is published on the Committee’s website at www.parliament.uk/governance-committee and by The Stationery Office by Order of the House. Evidence relating to this report is published on the Committee’s website. Committee staff The staff of the Committee are Mark Hutton (Clerk), Joanna Dodd (Second Clerk), Paul Dillon-Robinson (Clerk Adviser), Ed Potton (Clerk Adviser), Charlotte Simmonds (Clerk Adviser), Louise Glen (Senior Committee Assistant), Dr Michael Everett (Committee Assistant), and Liz Parratt (Media Officer). Contacts All correspondence should be addressed to the Clerk of the House of Commons Governance Committee, House of Commons, London SW1A 0AA. The Committee’s email address is [email protected] House of Commons Governance 1 Contents Report Page Summary 3 1 Introduction 5 Background 5 Approach to the inquiry 5 2 What is good governance? 8 Structures 9 People 11 Culture 11 3 How does the House match up? 13 The role of the Speaker 16 House of Commons Commission 17 Finance and Services Committee 20 Administration Committee 20 Liaison Committee 21 Management Board 22 The Clerk of the House 24 The 2014 recruitment process 25 The Clerk as Chief Executive 26 People 28 A Procedural Service? 29 Staff Development and Diversity 31 Culture 32 4 What challenges does the House face? 35 Political and constitutional change 36 Public Engagement 37 Efficient use of resources 39 Restoration and Renewal 40 Overall 42 5 Our proposals 44 In the longer term 45 Restoration and Renewal 49 6 A Modern Governance Structure 51 Actions to be taken now 51 The Deputy Speakers 51 House of Commons Commission 52 Members’ Estimate Committee 55 Management Board 56 Executive committee 56 The roles of Clerk and Chief Executive 57 Our proposals as a package 61 2 House of Commons Governance Delegations 62 People 62 Culture 63 7 Implementation 65 Timetable 65 The current appointment process 65 Transition and Timing 66 The House of Commons Commission 66 Member committees 66 The new Clerk of the House and Head of Service appointment process 67 The new Director General of the House of Commons appointment process 68 An implementation team 68 Costs 70 8 Conclusion 72 Conclusions and recommendations 73 Annex A–Draft Job Descriptions 79 Annex B–Draft instructions on amendment of the 1978 Act 81 Annex C–Draft Motion 84 Annex D–House Resources 85 Annex E–Organogram of proposed House governance structures 88 Annex F–Organogram of existing House governance structure 89 Formal Minutes 90 Witnesses 91 Published written evidence 94 House of Commons Governance 3 Summary In this report we set out a package of proposals which address the immediate problem of the appointment of a new Clerk of the House and include necessary reforms to the governance of the House. They will deliver: • A coherent management and strategic leadership structure in which the Member and official elements are properly integrated for the first time; • Clarity to the respective roles of Members and officials. Taken together our proposals provide an organisational framework which will enable the House to operate more effectively and efficiently and provide reinforcement to the development of a unified House service. Our proposals are: • The House of Commons Commission should have an additional explicit statutory responsibility: to set the strategic framework for the provision of services to the House, its Members and the public; • To support this enhanced role, and to reflect wider principles of good governance, its membership should be: The current ex officio members (Speaker (Chair), Leader of the House, Shadow Leader of the House); Four backbench members elected by the whole House and drawn one each from the three largest parties and the remaining Members; Two external members; Two official members; • The separate responsibilities of the Finance and Services Committee and the Administration Committee should be more clearly defined. Finance and Services should become a Finance Committee. The Administration Committee should have no more than 11 members; • The four backbench Members of the Commission should have portfolio responsibilities, allocated to them by the Commission. For two of them this would include chairing the new Finance and Administration Committees. The other two should take on key strategic priorities; 4 House of Commons Governance • The Clerk of the House should remain Head of the House service, appointed by Letters Patent, but should not also be titled Chief Executive; • A new post of Director General of the House of Commons should be created, reporting to the Clerk but with clearly delineated autonomous responsibilities for the delivery of services; • The Clerk and the Director General of the House of Commons should be the two official members of the Commission; • The Management Board should be replaced with an Executive Committee (in effect a sub-committee of the Commission) chaired by the Director General of the House of Commons and comprising in addition the Clerk, the Director of Finance and up to three other officials. Structural changes are not enough to reform how an organisation operates: we have made important recommendations about changes to the culture of the House and its service which will be necessary to deliver the reforms we look for. We were asked to report by 12 January, but to ensure that the House had as much time as possible to consider and act on our report before dissolution at the end of March, we set ourselves the tighter timetable of reporting by Christmas. We have set out a timetable for implementation which we believe is realistic and practicable, but will require support from across the House. The ‘paused’ recruitment process for Clerk of the House/Chief Executive should be formally terminated. We propose new recruitment processes for the Clerk of the House and the Director General of the House of Commons which are in line with modern recruitment practice. House of Commons Governance 5 1 Introduction Background 1. On 1 September 2014 the Speaker made a statement to the House announcing that he had ‘paused’ the process to appoint a Clerk of the House and Chief Executive to succeed Sir Robert Rogers. On 10 September 2014 the House agreed to the motion to appoint a committee to ‘consider the governance of the House of Commons, including the future allocation of the responsibilities currently exercised by the Clerk of the House and Chief Executive.’1 The motion included the appointment of the Chair of the committee; the remaining members were added on 16 October 2014.2 2. We discuss what lessons might be learnt from the ‘paused’ recruitment exercise later in this report (paragraph 63), but note at this point that the fact that the House service has been operating under temporary arrangements at the most senior levels has placed a premium on us reaching speedy and agreed conclusions. The resolution of 10 September 2014 required that we report by 12 January 2015. To ensure that the House has as much time as possible before dissolution at the end of March 2015 to consider our Report and make decisions on it, we set ourselves an even tighter timetable of publishing before the Christmas adjournment. We are glad that we have met this deadline. In this Report we have set out a package of proposals for reform of the principal governance structures of the House and the most senior official positions which we believe will significantly increase the House’s capacity to respond effectively and efficiently to the challenges of the future. We have not attempted to drill down into the structures below the Management Board level, but we have described an implementation procedure which should follow through on our high level changes. Approach to the inquiry 3. On 17 October 2014 the Chair published the following statement about how we intended to approach our task: We intend as far as possible to be transparent and open in our proceedings. We will take evidence in public and publish the transcripts on this website. We will publish submissions made to us in writing except where they have been submitted in confidence. We understand that some individuals and groups will prefer to talk to us in private. We are inviting anyone with an interest in this matter to send us their views … If you want your submission to be in confidence, please tell us. … 1 HC Deb, 10 September 2014, col 1014 2 HC Deb, 16 October 2014, col 554 6 House of Commons Governance We have to answer the specific question