Possibilities and advantages of industrial solution www.1C.ABBYY.ua ɋ:Enterprise 8 Agricultural enterprise
ȅȓȞțȜȕȓȚȪȓ ǶǻȀdzǸǼ management for Ukraine
Viktoria Ilchenko Leading consultant on 1ɋ products Implementation centre “Konto” of ABBYY Ukraine Company “1ɋ” company
“1ɋ” company was founded in 1991 Focused on software developing, maintenance and distribution The biggest volume of software sales in CIS More than 1 000 000 enterprises are using "1ɋ" business solutions The biggest partnership in Russian IT companies (more than 6000 partners)
1C Company every year increase market share of ERP System in Russia and Ukraine based on IDC’s data Russian Government Award in scientist and technique for 1C:Enterprise 8 System development and implementation in economic sectors
2 LLC “ABBYY Ukraine” (Kiev)
Is a member of ABBYY group of companies (Russia, Ukraine, the United States, Germany, Great Britain, Sweden, Japan )
Specializes in the software developing, manufacturing, distribution, implementation
ISO9001:2000 certified
Is major distributor of - CJSC “1ɋ” in Ukraine, has the statuses
«1ɋ Distributor» «1ɋ: Franchises», «Production Competence Centre», ɋ:Consulting (training of professional consultants) ɋ:Centre of Certified Training The company has been introducing business SW since 1995
By order of CJSC “1ɋ” performed localization of “1ɋ: Manufacturing Enterprise Management for Ukraine”
By order of CJSC “1ɋ” performed localization of “1ɋ: Agricultural Enterprise Management for Ukraine” 3 LLC “Chernozemye INTEKO” (Voronezh)
Private company that specialises in consulting management automation.
Is the official partner of CJSC “1ɋ”, has the statuses
«1ɋ: Franchises», «Production Competence Centre», «Construction Competence Centre» Participates in the programs
ɋ: Standard Franchisee Quality System (certified in accordance with ISO 9001-2000) ɋ:Consulting (training of professional consultants).
For 17 years it has been implementing complex management automation projects for enterprises of Russia's AIC.
In 2009, the company won the tender for partners of CJSC “1ɋ” for creation of 1ɋ: Agricultural enterprise management
4 System of Business Automation Programs
Among the software developed by 1C the most important is 1C:Enterprise — system of business automation software products 1C:Enterprise – is a system of business solutions based on a unified technological framework Famous owing to their flexibility, built with innovative technologies, scalable from single-user, file-server and to server cluster solutions, these products are used together or separately with one or several locations An industrial standard in Russia & CIS The best in the rapid delivery of updates according to frequent legislations’ changes in Russia, Ukraine & CIS area Developed in close association with government regulators and institutions including: federal tax and pension services, Ministry of Finance of Ukraine IFRS and GAAP accounting available and developed under a consulting contract with PricewaterhouseCoopers An ability to integrate with other 3rd party solutions through XML, COM-connection, ActiveX, HTTP, plain text documents, etc Corresponds with a specific of local business and management
5 ɋ:Enterprise applied solutions
6 ABBYY Ukraine can provide www.1C.ABBYY.ua
Automate IFRS or GAAP reporting on monthly basis and, if requires, with an export or integration with to 3rd party systems for consolidation
Cost centers reporting with an export or integration with to 3rd party systems for consolidation
Automate and correspond with internal business processes and corporate standards
Rapid implementation and easy-to-get training
Smooth import of historical data
Availability and cost of support and maintenance
The best TCO and deployment period of the system on the market
The biggest amount of available staff with a knowledge of the system: users and technical personal
High level of confidence and liability of local staff to 1C’s products
Modern and innovative technologies even to compare with our international competitors
7 Functional possibilities of product Product technological advantages Scalability V8
1C ERP 8 is application with open source code that allows to provide a various customizations
9 Database interaction model
10 Product technological advantages “1ɋ:Enterprise 8” platform, version 8.2
Thick client (Windows) Thin client (Windows) Web client (Windows, Linux, Mac OS)
Key characteristics Support of several DBMS Cluster work in Windows OS and Linux OS Web server (IIS, Apache) Fail safety due to cluster backup Optimization of system performance by dynamic balancing of load Thin client Web client
Active server cluster Passive server cluster Work in various time zones Wide range of development tools and convenient application Fail safe cluster with Dynamic load balancing debugging tools
Results Development of Complex ERP-system MS SQL IBM DB2 DBMS Operative rollout of ERP-systems File PostgreSQL Oracle Database IT-infrastructure cost optimization
11 Product technological advantages Integration possibilities
“ɋ:Enterprise 8. Agricultural enterprise management for Ukraine” configuration is supplied with open code and provides availability to implement changes of standard configuration and possibility to develop individual composite function required for specified requirements
“1ɋ: Enterprise 8” provides an opportunity of integration with practically any external program and equipment (i.e. instruments or data storage terminals, printers and bar codes scanners) on the basis of generally accepted open data standards and protocols
Registered users have access to ”1ɋ:Standard subsystem library” configuration which may be used as a basis for part modules or entire subsystems customization
12 Product technological advantages Integration tools
13 “1ɋ: Enterprise 8” — Widely Known Solution:
Users of flag “ɋ” product and industry solutions based on “ɋ” the acquired more than 11 000 sets and more than 250 000 licenses of “1ɋ:Enterprise 8”. Total number of employees using environment “Manufacturing enterprise management”, makes about four million .
According to the polls, 88% of clients estimate their choice of product “1ɋ: Manufacturing enterprise management” as “good” and “excellent”
Software product “1ɋ:Enterprise 8. Agricultural enterprise management for Ukraine” is complex information system of ERP class.
“1ɋ:Enterprise 8. Agricultural enterprise management for Ukraine” (ACEM for Ukraine) is developed on the basis of 1C:Manufacturing Enterprise Management for Ukraine (1C:MEM for Ukraine)
When developing industry specificity and experience in automation of the Ukrainian companies of agrarian and production holding "Ⱥstarta-Kiev", LLC “Enselko”, PJSC “Stud Farm “Agro-Region”, LLC “Green Team” and the Russian agrarian holdings are taken into consideration. 14 The solution helps to organize integrated information system for enterprise management:
ACEM Planning and management of agricultural production For Ukraine
Monitoring and analysis of enterprise activities (PM) Management of:
finances (FRP,PM);
human resources, including salary accounting (HCM, HRM);
MEM relations with customers and suppliers (CRM); For Ukraine sales (SCM);
purchases (SCM, SRS, DRP);
warehouses (resources) (ITS, WMS);
production (APS,SFC,TPS, FCRP, RCCP, MRP, MPS, SOP);
fixed assets and overhaul scheduling (EAM).
15 The solution helps to organize integrated information system for enterprise management:
Crop growing Planning agricultural activities in crop growing Optimization of cropping Cost accounting of agricultural and repairs works and services Vehicle operation accounting ACEM Accounting of settlements for land share leases for Cost accounting of cattle stock (group and individual) Ukraine Pig complex planning the pig complex activities cost accounting at the pig complex (group and individual) Loan portfolio (records of loans and pledges) Reflection of agricultural activites in regulated accounting
16 “ɋ:Enterprise 8. Agricultural enterprise management for Ukraine” provides to:
Enterprise owner— opportunity to raise business profitability, controllability and investment potential;
Enterprise management— opportunities for analysis, planning and flexible management of company resources in order to raise its competitive ability;
Agronomist — opportunity to carry out business planning of agricultural production: to form flow process charts of fields and structure of crop acreage; to form structure of costs for crops; to form the final documents of annual planning: composite need in petroleum products, balance of crop production, forecast of financial performance, revenues and expenditures budget; to form planned production performance and cost figures of pig farm; to plan need in feedstuff and ingredients for feedstuff production; Heads of subdivisions and managers — tools which help to raise the effectiveness of daily work in the branch;
Employees of accounting branch of the enterprise — tools for automated accounting, preparation of reporting to the state authorities under the standards of Ukraine
17 Functional possibilities of product Monitoring and analysis of enterprise performance rates (PM) Analysis of enterprise performance rates
On the ground of database information, the rates describing current structure of means and sources of finances of the enterprise, its operating activities are calculated :
Aggregated balance sheet from 2009/01/01 to 2009/12/31. Actual analytical data sheet data.
liquidity and paying capacity Profit &Loss Statement from 2009/01/01 to 2009/12/31. Actual data. analysis
Assets & Liabilities turnover profit & loss statement
Profitability & Commercial viability analysis
assets and liabilities turnover analysis Use of equity efficiency analysis
analysis of profitability and payability of FEA
analysis of capital consumption effectiveness
19 Monitoring
Special tool “Efficiency monitor" is focused on day-to-day evaluation of key efficiency rates by manager and allows:
to have a general picture of business
timely revelation of deviation from a Possible setting of plan, negative dynamics, points of report variants on all increase types of activities and areas of responsibility to get detailed information
to develop new performance indicators
20 Functional possibilities of product Financial management (FRP, PM) Financial management Objective
Improvement of capital turnover, effective investment management, control of undertake expenditures will raise controllability of business and its marketability.
All the rates of enterprise work such as personnel training and development and efficiency of internal business processes, administration of customer relationship, are reflected in financial component of enterprise activity.
22 Planning agricultural activities in cropping
Conventional yield Harvest balance, Field process consolidated need chart for POL, other direct and constant expenses
Planned crop Sales plan mapping
Consolidated profit Technological and loss statement package
23 Analytical reports of subsystem of planning agricultural activities in cropping
Flow process charts of the fields Structure of crop acreage Report on process software package General-purpose report on flow process charts Outsourcing Report on outsourcing Report on utility services Plan for operational maintenance of vehicles and agricultural machinery Sales targets Crop growing products sales targets Grain and forage balance Reconciliation of costs and production costs Auxiliary units production cost calculation Consolidated income and expenditure account Production costs calculation General-purpose report on cost centre production cost Fixed costs Need for other materials Scheduled depreciation Office and management personnel salaries plan General-purpose report on motor vehicles expenditures
24 Formed planned expenditure amounts; Sales and profit targets are downloaded into Budgeting system
Movements on budget operations are formed automatically, it allows to perform Financial analysis of pro forma balance sheet, Forming of analytical reports on budgets Plan vs. actual analysis of data Financial management Budgeting
Sub-system of budgeting is to be used for the following purposes:
Enterprise funds flow planning for any period;
Control of correspondence of applications for payout to the work plan for the period;
Monitoring of actual activity of the enterprise;
Multivariance analysis of deviations from planned and actual information;
Drawing of consolidated statements according to monitoring results.
26 Financial management Cash management
Sub-system of cash management (treasury) performs the following functions:
Registration of budgeted revenue and expenses;
Reservation of cash assets for the forthcoming payments;
Drawing of payment schedule;
Multicurrency accounting of balance and flow of funds;
Drawing of all the required basic documents.
27 Financial management Drawing of monetary operations
Environment “1ɋ: Agricultural enterprise management for Ukraine” presupposes two-level circuit of monetary operations drawing: The purpose of change of cash assets On the ground of basic state is registered in the form of documents there is reflected the applications for the cash assets payments and inflow. expenditure or planning of cash inflow.
Resolution on payment is User activity is Payments can be made fixed through funds predetermined and through the program reservation under application controlled “Bank-client” in certain storage area
28 Financial management Scheduled accounting
“1ɋ: Agricultural enterprise management for Ukraine” presupposes:
Assets and Intangible Assets accounting
Accounting of banking and cash transactions
Accounting of contractors settlement
Payroll accounting and personnel and budget settlements
Accounting of materials, semi finished goods, defective products, packing materials, finished products
Accounting of unfinished goods
Accounting of expenses and prime cost computation
Accounting of goods
Determination of finance result of activity for the purpose of taxation
29 Financial management Scheduled accounting
The order of accounting events is governed by the legislative instruments: TC of RF, RAS etc. Compliance with the requirement promotes the economic safety of enterprise. “1ɋ: Agricultural enterprise management for Ukraine” comprises:
Use of “stored” methods of accounting events organization
Stipulated forms of basic documents
Full range of scheduled and regulatory reports
All reporting forms correspond to normative instruments
30 Financial management Control of activities in several organizations in one base
Accounting and tax registration (contrary to management accounting) on organizations registered in general information base shall be drawn separately
Plans of business accounts and tax accounting used in information base are common for all the organizations of information base
Accounting policy is drawn for each organization separately
The organization preserves the numbering scheme of primary instruments
Number of organizations is not limited
Accounting is performed on the branches having independent balance
In case of considerable territorial distance of the stated branches the entry of primary instruments shall be performed taking into account the time zone
31 Financial management IFRS
For the provision of accounting data for accounting on IFRS in environment “Agricultural enterprise management for Ukraine” there is a separate Book of IFRS accounts
There are software applications for the following variants of automation of IFRS reporting: Translation Partial parallel accounting
Shared use of software products “1ɋ: Agricultural enterprise management for Ukraine” and “1ɋ:Consolidation” helps to draw full reports IFRS, corresponding to all requirements of International Financial Institutes both for certain enterprise and within the frames of holding structure
Principles of work with information comprised in “Agricultural enterprise management for Ukraine” correspond to the requirements of Sarbanes-Oxley act, obligatory legislative act for the companies, whose securities are registered by the Securities and Exchange Commission. Provision of financial transparency and audit of all operations , drawing of corporate financial accounting and formation of corporate liability–a new step to new standards of business conduct.
32 Functional possibilities of product Optimization of cropping
Agronomist tool Optimization of cropping
Agronomist tool allows you to automate the following tasks: Formation of soil-agro-ecological constraints on the choice of crop in a particular field Agroecological optimization of cropping in the fields Adaptation of basic agricultural technologies to the conditions of a particular field, calculation of the required fertilizer phosphorus potassium Evaluation of potential crop yields in a particular field When developing the system the Guidelines for Optimizing Land Use and Arable Farming Technologies developed by the chair of ecology of Moscow Agricultural Academy named after K.A. Timiryazev, Professor I.I. Vasenev were used
34 Functional possibilities of product Cost accounting of agricultural works and services in crop growing Real-time accounting of agricultural works
Repair and Main production: auxiliary Thrashing floor Filed works transportation works
Machinery- Weighing Repair works assisted
Horse- Additional Road assisted and works transport manual works
36 Real-time accounting of agricultural works
Accounting of field works, repairs performed and services rendered is performed on the basis of initial information of traditional instruments: accounting sheet of tractor-driver and job ticket. Managers and professionals receive timely information in the following analytical sections:
for enterprise in the whole and for each unit for crop for type of works in all fields and various works in every field for volume of works for each machine operator for volume of works carried out on each unit of equipment for filling up fuel and oil on each unit of equipment for type of repairs performed by each machine operator on each unit of equipment for works performed by outsourcing companies in the section of agricultural machinery This will allow the management of the enterprise in real time to monitor the progress of field works and animal husbandry works for each business unit, promptly make the necessary adjustments.
37 Functional possibilities of product Pig complex Planning of activities Planning of pig complex activities
Tool to automate the pig complex agronomist’s work to form the planned production performance of pig complex, plan vs. actual analysis of this performance and to provide information for management decision making. The object of automation are the business processes of planning, plan vs. actual analysis of the performance and cost indicators in pig production, comparison of actual data obtained for various periods. The subsystem provides automation of the following functions:
• planning production performance for breeding flock; •planning production performance for sucking herds; •planning production performance animals in growth; •planning production performance for fatteners; •planning of sales indicators ; •planning of production cost indicators; •planning of dietary requirements; •planning of need for ingredients for feedstuff production; •analysis and comparison of planned and actual values of performance indicators; •Analysis and comparison of actual values of performance indicators obtained for different periods and at different farms.
39 Functional possibilities of product Pig complex Cost accounting Cost accounting at pig complex (individual)
Tool of real-time cost accounting for each animal:
• Accounting of male pigs (Admission, Evaluation, Movement, Transfer, Withdrawal) • Accounting of femal pig (Admission, Evaluation, Movement, Transfer, Withdrawal) • Treatment of animals • Visit of the vet to the farm • Diagnostics (individual animal, flock of animals) • Treatment (individual animal, flock of animals by sections) • Plan of samples research, Trial batch, Sampling, Examination results, Veterinary Certificate) • Accounting of animal slaughtering/die-off (Slaughtering, Die-off, Neonatal Die-off of piggery) • Accounting of conceiving/farrowing (Registration of brimming sow, Conceiving, pregnancy test, Farrowing) • Accounting of Growing stock at feeding (Weighing, Transfer to feeding, Weaning) • Accounting of animals at feeding (Purchase, Transfer to feeding, Movement at feeding, Weighing at feeding, Withdrawal at feeding) • Inventory of animals (Inventory, Bringing on charge, Write-off)
• Accounting of feedstuff (Registration of weighing, Movement) • Tally sheet of animal and foodstuff movement
41 Cost accounting at pig complex (individual)
Reports on male pigs: Reports on female pigs:
• Report on male pig availability • Female pigs available; • Die-off of male pigs • Report on female pigs purchased; Report on female pigs sold; • Culling of male pigs for sale • Die-off of female pigs • Male pigs retained for production • Notice on time limits of conceived female pigs testing • Report on male pig performance • Forecast of brimming sow • Male pig efficiency • Report on conceiving; Report on repeating; Report of inseminator • Report on farrowing; • Die-off of piggery before weaning; Die-off of piggery after weaning • Weaning of piggery; • Review of data on cycle; • Female pig card; • Report on male/female pigs retained at the farms; • Female pigs before weaning; • Female pigs (piglets) for conceiving; • Report on female pigs conceived by more than one male pig
42 Cost accounting at pig complex (individual)
Reports on animals at feeding General reports of subsystem
• Availability of animals at feeding • Daily farm report • Report on transfer to feeding • Report on animals available • Animals at feeding • Flock structure • Calculation of body weight gain • Report on foodstuff purchase • Selling animals from feeding • Movement of livestock • Die-off of animals at feeding • Annual report on animals available • Animals in growth • Monthly farm report • Work lists on finisher purchase • Statistical report on female pigs • Work lists on selling pigs from feeding • Plan of works • Work lists on die-off of pigs at feeding
43 Cost accounting at pig complex (group)
Tool of real-time cost accounting by livestock location. Group accounting at pig complex allows to reflect production transactions without details for each animal.
• Accounting of animals movement • Accounting of animals treatment • Accounting of animals slaughtering, die-off • Accounting of conceiving \ farrowing \ weaning • Accounting of feedstuff A large number of different reports provide detailed information for the specialists
44 Functional possibilities of product Cattle stock Cost accounting Cattle stock (group and individual accounting)
Accounting of livestock Conceiving/ calving Accounting of feedstuff Movement of animals consumption product Livestock measures
Admission Milk yeild Conceiving Receipt
Movement Milk consumption Calving test Weighing
Bringing livestock Transfer Start Transfer manure on charge
Culling Calving Consumption
Withdrawal Weighing
Slaughtering Treatment Meat production
Die-off
46 Cattle stock. Reports:
• Availability of animals by livestock location • Explanation of milk sales to milk processing factory • Sale of animals (Cattle stock group accounting) • Milk farms performance
• Die-off • Meat production
• Animal die-off • Reports on feedstuff
• Growing stock die-off • Movement of feedstuff
• Transfer to feeding • Register of feedstuff consumption
• Production animals retained at the farm • Data processing:
• Stock movement (form ɋɉ-51) • Formation of accounting records based on cost accounting data • Calculation of body weight gain • Reflection of movement of products received • Reports on products • Reflection of weight gain • Register on milk movement • Reflection of feedstuff movement • Production and sales of milk • Reflection of medical supplies consumption
• Waybill stamp (animals)
47 Functional possibilities of product Human resources (HRM, HCM) Human resources Purpose
Today more and more enterprises realize the importance of effective Human resources management scheme, as competent, initiative and loyal employees can raise the efficiency of enterprise business.
Data management on hundreds and thousands of employees, events on personnel selection and training, estimation of qualification of production and management personnel presupposes the use of software products, helping to effectively plan and carry out personnel policy of the Enterprise.
49 Human resources Functional capabilities
Subsystem presupposes information support of personnel policy of the company as well as automation of personnel settlements. Sub-system comprises:
Planning of personnel requirements and resolution of personnel provision to business structures — selection, questionnaire survey and estimation; Personnel records and analysis of full-time personnel; Analysis of rate of turnover and the reasons for that; Keeping of scheduled document control and salary accounting of enterprise employees; Automatic calculation of charges, fees and deductions regulated by the legislation;
50 Human resources management Salary accounting
Sub-system helps to automate the whole complex of personnel settlement, starting from document entry on actual output, sick pay and leave pay up to drawing of documents for salary payment and reporting to state regulatory authorities.
Results of salary accounting are reflected in management, financial reporting and tax accounting with the required level of specification of:
Management salary in management accounting; Scheduled salary in accountancy and for the purpose of computation of income tax, insurance contributions to Pension Fund, Social Security System and Obligatory Health Insurance Fund
51 Control and estimation of managers work
“1C: Agricultural enterprise management for Ukraine” enables estimation and comparison of managers work who are responsible for sales and customer service according to various factors such as:
data bases completeness with contact information; amount of contacts with customers; customers retention factor; amount of orders completed, sales and income. The estimations may be used to generate an objective employees motivation system representing particularity of problems solved by various categories of managers.
52 Interaction with e-mail
E-mail sending:
Possibility to send e-mails from “Event” document Choosing of receiver address from contractors and related persons contact information
E-mail registration:
Incoming e-mails registration mechanism Sender search and identification mechanism Re-receiving elimination mechanism Adding contact information such as “E-mail address” Possibility to change message text during its registration
53 Functional possibilities of product Sales, purchases and storage management (SCM, SRS, DRP, ITS, WMS) Sales management
Implementation of an effective information system will be sooner or later a necessary organizational reassignment for enterprises, developing their sales markets and channels, increasing and renewing their production range.
Sales management subsystem provides straight through automation of goods production and distribution processes.
The subsystem includes planning and sales control tools and provides solution for customer orders management.
Retailing management system with sales auxiliaries is implemented in the product
55 Purchases management
Purchases management subsystem provides:
Information required by managers responsible for purchases to make timely decisions on commodities and materials resupply to decrease purchase costs and to provide distinct organization of interaction with suppliers Operating planning of purchases, supply ordering and orders execution control Support of different goods delivery schemes Possibility to make allowance for forecasting stockholding level, to use actual purchase data, supply orders and other purchase plans.
56 Warehouse (storage) management
Warehouse (storage) management implements:
Support of order accounting function, commodities and materials booking Possibility to specify random batch features (color, size etc.) Implementation of storage batch accounting including serial number, effective life and certificate accounting Providing control of writing off accuracy of serial numbers and goods with specified effective life and certificates Commodities and materials accounting according to various units of measure at variety of warehouses Support of separate accounting of proper goods, accepted and provided for realization and returnable packaging accounting
57 Functional possibilities of product Capital assets and repairs management (EAM) Goods production and repairs management; asset accounting
The subsystem enables automation of all typical asset accounting operations:
entry in accounting records state change management of capital assets pledged depreciation extra fee change of depreciation costs parameters and specification methods capital assets actual output accounting configuration and reconfiguration, transferring, modernization, final disposal and selling of Fixed Assets
Upon depreciation calculation not only calculation method but also monthly diagram of annual depreciation distribution may be specified.
59 Goods production and repairs management; asset accounting
Due to the management subsystem enterprises may plan and account
their equipment service and repair activity:
Maintain service legal framework Plan Fixed Assets service and service resources Take into account results of service performed Analyze deviations of terms and scope of service
60 Major Projects based on “1ɋ: Manufacturing Enterprise Management “ Solution
Major projects (number of automated workplaces) indicated by reference letters (TOP 10)
5010 — TRANSMASHHOLDING (in group of companies) 2120 — GAZPROM (in group of companies) 1760 — JSC “UniMilk” (in group of companies) 1350 — JSC “RusGidro” 1200 — JSC “OGK-5” 870 — MC “TMS group” 800 — CJSC “ENERGOPROM MANAGEMENT” 600 — JSC “Amurmetall” 519 — GRUPPA LSR (in group of companies) 518 — KAMAZ (in group of companies)
You can read customer feedback on site www.1c.ru in the catalogue of implemented solutions
61 Major Projects based on “1ɋ: Agricultural enterprise management“ and Agricultural enterprise management for Ukraine Solution
Major projects (number of automated workplaces) indicated by reference letters (TOP 3)
350 — Astarta-Kiev, (Kiev, Ukraine) 300 — Ilich Agro Donbass (Mariupol, Ukraine) 215 — Krasny Vostok Agro, (Kazan, Tatarstan)
Last completed project — Agro-region (Kiev, Ukraine)
As a result of the project, cost accounting in crop growing and animal production, accounting and tax accounting by all activities of the company were automated.
Software product helped solve the problem of personnel management, human resources accounting and payroll calculation, capital asset management, including those under pledge.
62 Thanks for attention!