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Request for Proposal REQUEST FOR PROPOSAL RFP No. 032221 Immigrant Youth Shelter: Site Selection Spring 2021 March 22, 2021 PROPOSAL SUBMISSION: REFER INQUIRIES TO: Procurement Department Frank Garlitz Southwest Key Programs Procurement Manager 6002 Jain Lane [email protected] Austin, Texas 78721 [email protected] PROPOSALS ARE DUE ON MARCH 31, 2021 BY 5:00PM CST RFP No. 032221 TABLE OF CONTENTS Table of Contents ...................................................................................................................................................................................... 2 1 INTRODUCTION AND PURPOSE ......................................................................................................................................... 4 1.1 Purpose of the Request for Proposal (RFP) ............................................................................................................. 4 1.2 Background Information ...................................................................................................................................................... 4 1.3 Contract Term/Option to Extend ..................................................................................................................................... 5 1.4 Budget .......................................................................................................................................................................................... 5 1.5 Project Scope and Deliverables ...................................................................................................................................... 5 2 GENERAL INSTRUCTIONS AND STANDARD PROPOSAL REQUIREMENTS ........................................... 8 2.1 Proposal Submission, Date, and Time ........................................................................................................................ 8 2.2 Expected Sequence of Events/Critical Dates .......................................................................................................... 8 2.3 Questions Received Prior To Opening of Proposals ............................................................................................ 8 2.3.1 Requests for Additional Information .................................................................................................................... 9 2.4 Standard Proposal Requirements .................................................................................................................................. 9 2.5 Non-disclosure Agreements .............................................................................................................................................. 9 2.6 Not Responsible for Preparation Costs ....................................................................................................................... 9 2.7 Disclosure of Proposal Content ....................................................................................................................................... 9 2.8 Conflict of Interests ............................................................................................................................................................. 10 3 PROPOSAL FORMAT AND CONTENT ........................................................................................................................... 10 3.1 Proposal Format and Content ....................................................................................................................................... 10 3.1.1 Proposal Cover Page ............................................................................................................................................... 10 3.1.2 Table of Contents ...................................................................................................................................................... 10 3.1.3 Response Checklist .................................................................................................................................................. 11 3.2 Scope of Work Project Deliverables .......................................................................................................................... 11 3.3 Cost Proposal ........................................................................................................................................................................ 11 3.4 Site and Floor Plans ........................................................................................................................................................... 11 4 REVIEW OF PROPOSALS ...................................................................................................................................................... 11 4.1 Review of Proposals .......................................................................................................................................................... 11 4.2 Selection Criteria ................................................................................................................................................................. 12 4.3 Discrimination ........................................................................................................................................................................ 12 4.4 Best and Final Offer ........................................................................................................................................................... 12 5 CONTRACTUAL REQUIREMENTS ................................................................................................................................... 12 5.1 Contractor’s Proposal ........................................................................................................................................................ 12 Page 2 of 13 RFP No. 032221 5.2 Project Review Requirement ......................................................................................................................................... 12 5.3 Payment ................................................................................................................................................................................... 13 6 Appendix ............................................................................................................................................................................................ 13 Attachment A – Cover Page Suggested Format for Proposal .................................................................................... 13 Attachment B – Proposer Company Profile Form ............................................................................................................. 13 Attachment C – General Terms and Conditions ................................................................................................................ 13 Attachment D – Cost Proposal .................................................................................................................................................... 13 Page 3 of 13 RFP No. 032221 1 INTRODUCTION AND PURPOSE 1.1 PURPOSE OF THE REQUEST FOR PROPOSAL (RFP) It is the intent of Southwest Key Programs (SWK) to solicit proposals for one or more entities to serve as landlord(s) providing facilities that can serve as residential shelter facilities for SWK Unaccompanied Minors program. SWK is currently in need of an estimated 6-10 facilities that reside in current SWK communities in Arizona, California, and Texas. 1.2 BACKGROUND INFORMATION SWK is a national nonprofit organization that exists to create opportunities and improve the quality of life for thousands of youth and families each day by providing safe shelter, alternatives to incarceration, career development and quality education. This is done through four areas of programming: Immigrant Children’s Shelters, Youth and Family Services and Workforce Solutions. SWK has 23 years of experience in the provision of child-friendly, culturally sensitive residential care and services for immigrant youth. SWK began providing shelter care services to Unaccompanied Alien Children (UAC) in Arizona and Texas in 1996 under the direction of the U.S. Department of Justice INS and is currently one of the largest providers of shelter care services to UAC in the United States. Under the supervision of Office of Refugee and Resettlement (ORR), SWK currently operates 28 shelter programs and one (1) home study/post-release program throughout Arizona, California, and Texas. SWK works with ORR to fulfill the U.S. Supreme Court’s mandate on the appropriate care of UAC from all over the world. This niche field has resulted in an experienced team nuanced in efficiency, cultural competency and shelter care. Services The target population for the proposed shelters includes minors: 1) Who have no lawful immigration status in the U.S; 2) Who have not attained 18 years of age; and 3) for whom there is no parent or legal guardian in the U.S. or no parent or legal guardian in the U.S. is available to provide care and physical custody. Basic shelter care services will be provided in a safe, nurturing, shelter-like atmosphere beginning when ORR accepts the child for placement and ends when: the child: 1) is released from ORR custody; 2) turns 18 years of age; or 3) the UAC’s immigration case results in a final disposition of removal from the U.S. SWK will provide UAC with child-friendly shelter in the least restrictive setting possible. While
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