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Cumbria Association of Local Councils Agenda Item 2 CUMBRIA ASSOCIATION OF LOCAL COUNCILS ANNUAL GENERAL MEETING 2015 Draft Minutes of the 41st Annual General Meeting of the Cumbria Association of Local Councils held on Saturday 14th November 2015 at 10:30am in the Samuel Lindow Theatre, Westlakes Science Park, Whitehaven. PRESENT: Bob Mather (President - in the Chair); Meg Hancock and Philip Hancock, Morland PC; Peter Manning, Beckermet PC, Jim Shaw and Peter Smillie, Arnside PC; Dave Polhill and Mike McKinley, Gosforth PC; Alan Bowness and Malcolm Grainger, Boltons PC; Ronnie Auld and Ann Byers, Dalston PC; Keith Morgan, Appleby-in-Westmorland TC; Nigel Longworth, Ousby PC; David Peters, Natland PC; Chris Shaw, Moresby/Parton PC; Peter Winter, Preston Patrick PC; M Cumming, Askham and Ireleth PC; Leslie Johnson, Brian Hewitt and Philip Thompson, Lakes PC; Brian Kennish, Muncaster PC; Geoff Davies and Margaret Throp, Above Derwent PC; Peter Bales, Workington TC; Doug Sim, St Bees PC; Charles Moores, Cleator Moor TC; Nick Ford, Cleator Moor TC; Alan Lawson Moresby PC; David Peters, Natland PC; John Edwards, Beckermet and Thornhill PC; Keith Hitchen, Drigg and Carleton PC; Eileen Eastwood, Seascale PC; Rick Petecki, Embleton and District PC; Katharine Oliver, Aitken PC; Derek Humphries and Sam Meteer, Beckermet with Thornhill PC; Geoff Smith, Crosscanonby PC; Amanda McCleery, CALC; David Huxley, Mungrisdale PC; David Wood, Ennerdale and Kinniside; Paul Pearson, Wigton and Woodside PC; In attendance: Samantha Bagshaw (Chief Officer) and Sonia Hutchinson (Parish Development Officer), CALC. Mayor Mike Starkie, Elected Mayor of Copeland Borough Council, welcomed parish representatives to Whitehaven and declared the meeting open. Prior to the business part of the meeting, John Scott, the Hadrian’s Wall Management Plan Co-ordinator, gave a presentation about the impact of UNESCO World Heritage Status on Hadrian’s Wall. John explained how the management plan worked, what the value of the World Heritage Status means to the wall and that the management plan was beginning to focus on the western end of the Roman defences, which start at Ravenglass and follow the coast up to the Solway Firth and along to Carlisle. There then followed questions and answers. (Presentation attached) The Chairman announced that the order of the agenda will be changed to allow Item 9 to come before item 8. 1. APOLOGIES Apologies for absence were received from Stan Simpson, Vice-President Jill Hay, Culgaith PC; Dorothy Routledge; Angela Cleasby, Temple Sowerby PC; David Whipp, Penrith TC; Brough PC; Helen Gilmour, Cleator Moor TC; John Bowman, Distington PC; David Faulkner, Bootle PC; Gordon Nicholson, Lazonby PC; Joe Cowell, Wigton TC; I Howatt, Farlan PC; John Harper; Kirkby Stephen TC; Holme PC; John Woodcock MP; John Stevenson MP; Tim Farron MP; Jennie Bleakley, Broughton East PC; Caldbeck PC; Michael Bohling, Michael Guest, Whitehaven TC; Norman Southern, Waberthwaite PC and Brian Craig from CPCA. 1 Agenda Item 2 2. MINUTES The minutes of the Annual General Meeting held on 15th November 2014 were agreed as a correct record and signed by the Chairman. 3. MATTERS ARISING There were two matters arising from the minutes of the previous meeting: I. The Chief Officer confirmed that a letter had been sent to the Secretary of State for Communities and Local Government concerning commissioning an urgent review of local governance in Cumbria, giving consideration to a unitary system for Cumbria. A reply was received by CALC indicating that the Minister was not inclined to pursue this matter at that time. II. The Chief Officer confirmed that arrangements have been made to move CALC’s funds on deposit to an account that would generate a better rate of interest. 4. PRESENTATION OF THE ANNUAL REPORT The Chairman of the Executive Committee, Ronnie Auld, presented the Annual Report. The Chairman thanked the previous Chief Officer, David Claxton for his hard work and introduced the new Chief Officer, Samantha Bagshaw. He also thanked the previous Chairman of CALC, Keith Hitchen for his contributions to CALC. The Chairman reported on the on-going negotiations for a devolution deal for Cumbria and the roles of local councils within the process. There then followed questions and answers. (Notes attached) The Annual Report was approved. 5. PRESENTATION OF THE STATEMENT OF ACCOUNTS In the absence of the Honorary Treasurer, the Chief Officer, Samantha Bagshaw presented the audited Statement of Accounts and a separate statement showing, broadly, annual income and expenditure. In response to a question relating to income from MRWS in 2013/14, it was confirmed that there had been a nil return in the accounts. The Accounts for 2014/15 were approved. 6. ELECTION OF OFFICERS The following officers were elected for 2015/16: President: Mr B Mather Vice Presidents: Miss J S Clarke Mr S Simpson Hon Treasurer: Ms J Wright 2 Agenda Item 2 7. APPOINTMENT OF AUDITORS The re-appointment of Saint and Co as the Association’s auditors was approved. 8. PROPOSED CHANGES TO THE CONSTITUTION The Chief Officer reported that the following changes to the constitution had been recommended to the AGM for approval by the Executive Committee: 1. To clarify how a casual vacancy among the directly elected members should be filled, the Constitution be amended as suggested in Paragraph 9 (g) of the attached revised draft. 2. That Paragraph 6 (J) be amended so that notice of a general meeting may be served by email to the last notified address of the council’s clerk. It was approved that the Constitution be amended as indicated above. (Revised constitution attached) 9. APPOINTMENT OF EXECUTIVE COMMITTEE i) The President reported the nominations made by the district associations. Allerdale Cllr Rick Petecki Embleton and District PC Cllr Geoff Smith Crosscanonby PC Carlisle Cllr Craig Nicholson Stanwix Rural PC Cllr Ronnie Auld Dalston PC Copeland Cllr Keith Hitchen Drigg and Carleton PC Cllr Brian Kennish Muncaster PC Eden Cllr David Huxley Mungrisdale PC Cllr Keith Morgan Appleby TC South Cllr David Peters Natland PC Lakeland Cllr Leith Hallatsch Windermere TC It was agreed that the following district association nominations to serve on the Executive Committee be approved: ii) Election to fill casual vacancy Councillor Peter Bales, Workington Town Council, was successful in the ballot to fill the casual vacancy on the Executive Committee. He will serve on the Executive Committee for the remainder of this three year term that is until the AGM in November 2016. 3 Agenda Item 2 10. AFFILIATION FEES The AGM considered a report by the Chief Officer explaining the background to the Executive Committee’s recommendation. On the recommendation of the Executive Committee, no increase in affiliation fees for 2016/17 was approved. 11. ANY OTHER BUSINESS There was no other business. The Elected Mayor of Copeland Borough Council then declared the meeting closed. President……………………………………………………….. 4 .
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