law enforcement
COMMUNITY SAFETY Gauteng Provincial Government Department of Community Safety- Annual Report 2012/2013
Vote 9
PR147/2013 ISBN: 978-0-621-41881-1 Submission of the Annual Report to the Member of the Executive Council
As the Accounting Ofƒ cer, it gives me great pleasure to present to the Member of the Executive Council (MEC) responsible for Community Safety, Ms Nonhlanhla Faith Mazibuko, the Annual Report for the period 1 April 2012 to 31 March 2013.
Adv. Mongezi Tshongweni Head of Department: Community Safety Gauteng 31 May 2013 i
Ms Nonhlanhla Faith Mazibuko, MPL Member of the Executive Council: Community Safety Gauteng 3 June 2013
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 ii Contents
01 Part A: General Information iv
1.1 Department’s General Information 1 1.2 List and description of Abbreviations/Acronyms 2 1.3 Strategic Overview 5 1.4 Legislative and other Mandates 6 1.5 Organisational Structure 7 1.6 Entities Reporting to the MEC 7 1.7 Foreword by the MEC 9 1.8 Overview of Accounting Oͦ cer 13
02 Part B: Performance Information 18
2.1 Statement of responsibility for perfomance information 19 2.2 Auditor General’s Report: Predetermined Objectives 20 2.3 Overview of Departmental Performance 21 2.4 Strategic Outcome Oriented Goals 27 2.5 Performance information by Programme 28 2.6 Summary of ͤ nancial information 148
iii 03 Part C: Governance 150
3.1 Introduction 151 3.2 Risk management 151 3.3 Fraud and corruption 151 3.4 Minimising conͥ ict of interest 151 3.5 Code of conduct 151 3.6 Health safety and environmental issues 152 3.7 Internal control unit 152 3.8 Audit committee report 152
04 Part D: Human Resource Management 156
4.1 Legislature that govern HR management 157 4.2 Introduction 157 4.3 Human resource oversight statistics 158
05 Part E: Financial Information 182
5.1 Report of the Accounting Oͦ cer 183 5.2 Accounting Oͦ cer’s Statement of responsibility 198 5.3 Report of the Auditor General 199 5.4 Annual Financial Statements 202
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 iv Part A: General Information
1.1 Department’s general information 1.2 List and descriptions of abbreviations iv 1.3 Strategic overview 1.4 Legislative and other mandates 1.5 Organisational structure 1.6 Entities reporting to the MEC 1.7 Foreword by the MEC 1.8 Overview of Accounting Ofƒ cer
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 General Information
1.1 Department’s General Information
Gauteng Department of Community Safety Physical Address: 78 Fox Street Marshalltown Johannesburg
Postal Address: Department of Community Safety P.O. Box 62440 Marshalltown
Telephone: 011ǡ689 3600 Fax: 011ǡ689 3602
Website address: www.gautsafety.gpg.gov.za
Facebook: Gauteng Department of Community Safety
Twitter: @Comm_Safety_GP 1
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 1.2 List and description of Abbreviations/Acronyms Abbreviation/Acronym Description AARTO Administrative Adjudication of Road Trafͤ c Offences ABET Adult Basic Education and Training AFCON African Cup of Nations AFS Annual Financial Statements AG Auditor General ANC African National Congress APP Annual Performance Plan ATM Automated Machine BAS Budget Administration System BBBEE Broad Based Black Economic Empowerment BCP Business Continuity Plan BEC Bid Evaluation Committee BSC Bid Speciͤ cation Committee CBD Central Business District CCTV Close Circuit Television CDW Community Development Worker CFO Chief Financial Ofͤ cer CJCP Centre for Justice and Crime Prevention CJS Criminal Justice System CPF Community Police Forum CPR Community Police Relations CRO Chief Risk Ofͤ cer COSATU Congress of South African Trade Unions 2 CSC Client Service Centre CSF Community Safety Forum DAC Departmental Acquisition Council DCS Department of Community Safety DED Department of Economic Development DID Department of Infrastructure and Development DLTC Driver’s License Testing Centre DPSA Department of Public Service and Administration DQA Developmental Quality Assurance DRP Disaster Recovery Plan DVA Domestic Violence Act DV Domestic Violence DVD Digital Video Disk ECC Events Coordinating Committee ECD Early Childhood Development EDL Examiner of Driving License EE Employment Equity EHWP Employee Health and Wellness Programme EMPD Ekurhuleni Metropolitan Police Department EPWP Extended Public Works Programme EOV Examiner of Vehicles EXCO Executive Council FAMSA Family and Marriage Society of South Africa FBO Faith Based Organisation FCS Child Protection and Sexual Offences FEDUSA Federation of Unions of South Africa GAS Gauteng Audit Services
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Abbreviation/Acronym Description GBVPF Gender Based Violence Prevention Forum GCOPS Gauteng Co-Created Policing Strategy GCRA Global City Region Academy GDE Gauteng Department of Education GDF Gauteng Department of Finance GEYODI Gender, Youth and People with Disabilities GIPPS Gauteng Information on Police Performance System GISCC Gauteng Intergovernmental Safety Coordinating Committee GPC Gauteng Planning Commission GPG Gauteng Provincial Government GWMES Government-Wide Monitoring and Evaluation Strategy HCT HIV Counselling and Testing HEART Honesty, Excellence, Accountability, Respect and Transparency HIV Human Immunodeͤ ciency Virus HOD Head of Department HR Human Resource ICD Independent Complaints Directorate ICT Information, Communication and Technology IDP Intergrated Development Planning IFS Interim Financial Statements IKM Information Knowledge Management IPID Independent Police Investigative Directorate IT Information Technology IYM In-Year Monitoring JMPD Johannesburg Metro Police Department JRA Johannesburg Road Agency 3 KM Knowledge Management LEA Law Enforcement Agency MASP Men As Safety Promoters MEC Member of the Executive Council MLO Media Liaison Ofͤ cer MMC Members of the Mayoral Committee MMS Middle Management Service MOU Memorandum of Understanding MPAT Management of Performance Assessment Tool MPD Metropolitan Police Department MSAU Multi Sectoral AIDS Unit MTEC Medium Term Expenditure Committee MTEF Medium Term Expenditure Framework NACH National Anti Corruption Hotline NACTU National Council of Trade Unions NEHAWU National Education, Health and Allied Workers Union NGO Non Governmental Organisation NRF National Revenue Fund NPA National Prosecuting Authority NPC National Planning Commission NYDA National Youth Development Agency NYS National Youth Service OHS Occupational Health and Safety OSS Open Source Strategy PAIA Promotion of Access to Information Act PAJA Promotion of Administrative Justice Act PBC Premiers Budget Committee
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Abbreviation/Acronym Description PCCF Provincial Crime Combating Forum PEC Provincial Executive Committee PEP Post –Exposure Prophylaxis PFMA Public Finance Management Act PILIR Policy and Procedure on Incapacity Leave and Ill-Heath PMDS Performance Management and Development POA Programme of Action POPCRU Police and Prisons Civil Rights Union POWA People Opposing Women Abuse PPCP Parliamentary Portfolio Committee on Police PPP Public Private Partnership PSA Public Servants Association PSC Public Service Commission PSETA Public Service Education and Training Authority PTAWU Professional Transport Drivers and Allied Workers PWD People with Disabilities QRS Quarter Review Sessions RAG Resource Allocation Guide RAR Reception, Assessment and Referral RCL Representative Council of Learners RTMC Road Trafͤ c Management Corporation RVO Regional Victim Ofͤ ces SACC South African Council of Churches SAHRC South African Human Rights Commission SAP System Application Programme SAIGA South African Institute of Government Auditors 4 SANRAL South African National Road Agency Limited SANTACO South African National Taxi Council SAPU South African Police Union SAPS South African Police Service SETA Sector Education and Training Authority SGB School Governing Body SQOA South African Qualiͤ cations Authority SCOPA Standing Committee for Public Accounts SDIP Service Delivery Improvement Plan SLA Service Level Agreement SMS Senior Management Service SOCA Sexual Offences Criminal Act SOP Standard Operating Procedure SPACE Sports Arts, Culture and Edutainment SSA State Security Agency STI Sexually Transmitted Infections TCC Trafͤ c Control Centre TMG Trafͤ c Management Gauteng TO Trafͤ c Ofͤ cer TSS Technology Support and Services VAT Value Added Tax VAWAC Violence against women and children VEC Victim Empowerment Centre VIP Very Important People VOCS Victims of Crime Survey VOIP Vice Over Internet Protocol VTS Vehicle Testing Station
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 1.3 Strategic Overview
1.3.1 Vision, Mission and Values
1.3.1.1 Vision
To realize Gauteng as a safe and secure province.
1.3.1.2 Mission
As outlined in the strategic plan 2010-2015, the mandate of the Gauteng Department of Community Safety (the Department) is to ensure effective oversight over the province’s law enforcement agencies and to reduce the number of road accidents and fatalities in the province. In addition, the Department is the lead Department in implementing Provincial Outcome 3 which ensures that ‘all people in South Africa are and feel safe’. The Department’s mission is to improve public safety in the province speciƒ cally through:
• Monitoring and evaluating the effectiveness and efƒ ciency of policing agencies; • Effective implementation and promotion of appropriate social crime prevention initiatives; • Providing excellent trafƒ c management services; • Coordination of efforts and programmes in the criminal justice system; • Educating and empowering citizens on issues of public safety and coordinating community safety initiatives; • Improving and strengthening relations between the police and communities; and, • Determining community policing needs and priorities in keeping with the provisions of section 206 (1) of the Constitution of the Republic of South Africa, 1996.
1.3.1.3 Values
The Department continued entrenching its adopted values, which are intended to give direction to the services we offer 5 to various members of the community and to provide guidance to how the Department staff behave. The “HEART” values adopted and lived by the Department are the following:
• Honesty; • Excellence; • Accountability; • Respect; and, • Transparency.
It is through these values that the Department believes that it will be able to position itself as an empowered and developmentally oriented government institution.
1.3.1.4 Strategic outcome oriented goals
The Department exercises its powers and performs its duties and functions in pursuit of the following strategic goals:
• Ensure excellent practices to enable the Department to deliver effectively on its mandate mandate; • Improve service delivery through effective and efƒ cient planning, monitoring and evaluation of organizational performance; • Provide good quality research and information; • Ensure continuous improvement in the quality of policing; • Strengthen community policing structures to improve relationships between communities and police; • Build and strengthen social movements against crime; • Mainstream and co-ordinate social crime prevention in all spheres of government; • Prevent violence against vulnerable groups within the province; • Inform the people of Gauteng about the work of the Department; and, • Create a safe and secure road environment.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 1.4 Legislative and other Mandates
1.4.1 Constitutional mandate
The Department of Community Safety derives its mandate primarily from section 206 (3) of the Constitution of the Republic of South Africa, 1996, which, inter alia, entitles the province to monitor police conduct and to oversee the effectiveness and efƒ ciency of the South African Police Service (SAPS), including receiving reports on the functioning or performance of the police service. In addition, the Department derives its mandate from the following pieces of legislation and policies:
• The South African Police Service (SAPS) Act No. 68 of 1995 as amended; • The Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011); • The Independent Police Investigative Directorate Act (IPID), 2011 (Act No. 1 of 2011); • The National Road Trafƒ c Act, 1996 (Act No. 93 of 1996); • The National Land Transport Act, 2009 (Act No. 5 of 2009); • The National Road Safety Act, 1972 (Act No. 9 of 1972); • The Gauteng Transport Framework Revision Act, 2002 (Act No. 8 of 2002); • Administrative Adjudication of Road Trafƒ c Offences (AARTO) Act, 1998 (Act No. 46 of 1998); • Road Trafƒ c Management Corporation (RTMC) Act , 1999 Act No. 20 of 1999); • The Gauteng White Paper on Transport Policy, 1997; • The National Crime Prevention Strategy, 1996; • The White Paper on Safety and Security, 1998; and, • The White Paper on National Transport Policy, 1996.
1.4.2 Non-entity speciͤ c legislation
As a government Department, the Department is expected to ensure compliance with the following pieces of legislation 6 and policies:
• South African National Policy Framework for women empowerment and gender equality; • Public Service Act, 1994 (Act No. 103 of 1994), as amended and its regulations; • Public Finance Management Act (PFMA), 1999 (Act No. 1 of 1999) and its regulations; • Promotion of Access to Information Act (PAIA), 2000 (Act No. 2 of 2000); • Promotion of Administrative Justice Act (PAJA), 2000 (Act No. 3 of 2000); • Promotion of equality and prevention of unfair discrimination, 2000 (Act No.2 of 2000); • Skills Development Act, 1998 (Act No. 97 of 1998); • South African Qualiƒ cation Authority Act, 1995 (Act No. 58 of 1995); • Labour Relations Act, 1995 (Act No. 66 of 1995) as amended and its regulations; • Basic Conditions of Employment Act, 1997 (Act No. 75 of 1997); • Employment Equity Act, 1998 (Act No. 55 of 1998); • Occupational Health and Safety Act, 1993 (Act No. 85 of 1993); • Preferential Procurement Policy Framework Act, 2000 (Act No. 5 of 2000); • Broad-Based Black Economic Empowerment (BBBEE) Act, 2003 (Act No. 53 of 2003); • Intergovernmental Relations Framework Act, 2005 (Act No. 13 of 2005); • National Youth Commission Act, 1996 (Act No. 19 of 1996); • Child Justice Act, 2008 (Act No. 75 of 2008); • Domestic Violence Act (DVA), 1998 (Act No. 116 of 1998); • Criminal Law (Sexual Offences and Other Related Matters) Amendment, 2007 (Act No. 32 of 2007); and, • Gauteng Liquor Act, 2003 (Act No. 59 of 2003).
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 1.5 Organisational Structure Duxita Mistry Chief Directorate Civilian Oversight Vacant Directorate Directorate Directorate Directorate Directorate Ms Tebogo Umanah Ms Tebogo Policy and Research Policy Ms Jennifer Ntlatseng Ms Jennifer Community Police Relations Police Monitoring and Evaluation Chief Directorate Mr Stephen Podile Directorate Directorate Directorate Directorate Directorate Directorate Special Services Public Transport Mr Joseph Mokoka Mr Thami Mayisela Ms Violet Makhubu Administrative Services Ms Lebogang Motlhabane Chief Directorate Corporate Services Ms Amanda Hartmann Legal Directorate Directorate Directorate Directorate Directorate Directorate Directorate Ms Joey Mabena Ms Joey Auxillary Services Ms Nnana Mapheto Information Technology Compliance, Fraud and Compliance, Fraud Mr Alfred Mohlala (Acting) Mr Alfred Mr Andrew Avontuur (Acting) Avontuur Mr Andrew Human Resource Management Human Resource
Head of Department 7 Advocate Mongezi Tshongweni Advocate Mr Vuyani Nobongoza Mr Vuyani Vacant Finance Directorate Directorate Directorate Mr Ian Robertson Mr Stanley De Klerk Mr Stanley Mr Trevor Edward Mr Trevor Supply Chain Management Chief Director Strategic Support : Chief Director Director : Cooperative Governance : Cooperative Director Police Relations Police Chief Directorate Mr Sipho Thanjekwayo Vacant Directorate Directorate Crime Prevention and Community Crime Prevention Ms Merita Ground Promotion of Safety Promotion Social Crime Prevention Director Chief Director Joyce Hadebe Joyce Ms Faith Mazibuko Ms Faith Ms Nomvula Nzimande Member of Executive Council Member of Executive Chief Directorate Mr Dumisani Ngema Directorate Directorate Directorate Public Education and Information Public Education Media Liaison & Communication Mr Thapelo Moiloa Ms Mashadi Selepe Outreach Programme Programme Outreach
1.6 Entities Reporting to the MEC
The Department does not have any entities reporting to the MEC
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 MS FAITH NONHLANHLA MAZIBUKO ADV. MONGEZI TSHONGWENI MEC FOR COMMUNITY SAFETY HEAD OF DEPARTMENT
MR STANLEY DE KLERK MR VUYANI NOBONGOZA MS AMANDA HARTMANN MR DUMISANI NGEMA MR STEPHEN PODILE CHIEF DIRECTOR: CHIEF FINANCIAL OFFICER CHIEF DIRECTOR: CHIEF DIRECTOR: CHIEF DIRECTOR TRAFFIC STRATEGIC SUPPORT CORPORATE SERVICES PUBLIC EDUCATION AND MANAGEMENT OFFICE OF THE HOD INFORMATION
MS DUXITA MISTRY MR SIPHO THANJEKWAYO MS NOMVULA NZIMANDE MS JOYCE HADEBE MR IAN ROBERTSON CHIEF DIRECTOR: CHIEF DIRECTOR: CHIEF DIRECTOR: DIRECTOR: OFFICE OF DIRECTOR: STAKEHOLDER CIVILIAN OVERSIGHT CRIME PREVENTION AND OFFICE OF THE MEC THE MEC MANAGEMENT AND 8 COMMUNITY POLICE RELATIONS CO-OPERATIVE GOVERNANCE
VACANT VACANT MR TREVOR EDWARD MR ANDREW AVONTUUR MR THAMI MAYISELA MS LEBOGANG MOTLHABANE DIRECTOR: POLICE DIRECTOR: FINANCE DIRECTOR: SUPPLY CHAIN ACTING DIRECTOR: HUMAN DIRECTOR: TRAFFIC DIRECTOR: TRAFFIC MONITORING MANAGEMENT RESOURCES MANAGEMENT MANAGENENT AND EVALUATION
MR ALFRED MOHLALA MS JOEY MABENA MS NNANA MAPHETO MS VIOLET MATEE MR JOSEPH MOKOKA VACANT ACTING DIRECTOR: CHIEF INFORMATION DIRECTOR: LEGAL DIRECTOR: TRAFFIC DIRECTOR: TRAFFIC DIRECTOR: PROMOTION OF COMPLIANCE, FRAUD AND OFFICER SERVICES MANAGEMENT MANAGEMENT SAFETY AUXILIARY SERVICE
MS MERITA GROUND MS TEBOGO UMANAH MS JENNIFER NTLATSENG MS MASHADI SELEPE MR THAPELO MOILOA DIRECTOR: SOCIAL CRIME DIRECTOR: POLICY AND DIRECTOR: COMMUNITY DIRECTOR: DEVELOPMENT DIRECTOR: MEDIA RELATIONS PREVENTION RESEARCH POLICE RELATIONS COMMUNICATION AND MARKETING
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Foreword by the MEC
This annual report provides a reflection of the continuing work done by the Department and commitments made to keep the people of Gauteng safe and secure during the ƒ nancial year 2012/2013. The commitments reflect the performance of our ƒ ght against crime and corruption as determined by the 2009 election manifesto of the ruling African National Congress (ANC), which requires government, at all levels, to ‘actively combat serious and violent crime by being tougher on criminal and organised syndicates’.
In addition, the manifesto expressed a commitment to increasing the capacity of the South African Police Service (SAPS) through recruitment, rigorous training, better remuneration, as well as equipping and increasing capacity of the detective services, forensics and crime intelligence.
Furthermore, the Department continued to align its activities to the outcomes identiƒ ed by the Provincial Government for the current political FAITH NONHLANHLA MAZIBUKO term of ofƒ ce (2009-2014), which are the following: MEC FOR COMMUNITY SAFETY
• Output 1: Reduction in violent (Trio Crimes); • Output 2: Reduction in crimes against women and children; • Output 3: Social crime prevention; • Output 4: Crime perception management; • Output 5: Reduction in corruption; • Output 6: Effectiveness and integration of the criminal justice system; and, 9 • Output 7: Reduction in road fatalities.
In putting Department of Community Safety (DCS) on the map, the Department continued to work very closely with sister Departments amongst others, Department of Education, Health and Social Development as tasked by the Executive Council to improve school safety, cater for the medical needs of the victims of crime and to provide shelters as well as counseling services with an aim to contribute towards achieving provincial goal.
Reducing crimes against women and children
Gender-based violence and crimes against women and children, in general, remained a key focus area for the Department. The law enforcement agencies prioritised the investigation of crimes, especially sexual assaults, against women, children and the vulnerable. The Department has launched the Green doors, which serve as the ƒ rst entry point for victims in communities. The 16 Days of Activism campaign continued being the highlight in the ƒ ght against women and child abuse. Men as Safety Promoters (MASP) programme was linked with other men’s organisations across the province. This was done to reinforce our arsenal against the abuse of women and children. In addition, the war against alcohol and substance abuse continued. This is informed by the proven link between the abuse of alcohol and drugs to crimes of violence against women and children.
As part of our work on the schools safety programme, Learner Safety Ambassadors, focussing especially on young boys, were educated on the scourge and discouraged them not to abuse women and the girl-child.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 The Department continued to work closely with the Mobilising communities against crime Family Violence, Child Protection and Sexual Offences (FCS) Units to train our volunteers as part of our The ongoing ‘Take Charge Campaign’ and the ‘Know- resources against the scourge of violence targeted at Your-Neighbourhood’ campaign, which the Department women and children. The strengthening of our Victim continued to implement was intensiƒ ed during the Empowerment Centres (VECs) continued to cater for reporting period. victims of abuse through the continued provision of a package of victim-support services at Ikhaya Lethemba The community patrollers who volunteer their time, often and other service points in the province. In consultation without any expectation of material reward, continued with academic universities the Department managed to work with the police at station level to make their to develop a plan train forensic social workers who communities safer. The Department continued to work will adequately prepare our victims of sexual offences together with the Gauteng Department of Education to related cases to ensure that there is conviction. promote a safer learning and teaching environment in all our public schools across the province. About 5890 Strengthening intergovernmental relations patrollers were deployed in identiƒ ed schools with the aim to improve safety in schools. We continued to strengthen the Gauteng Intergovernmental Safety Coordinating Committee It is our intention to continue to provide the Community (GISCC), with the various Members of the Mayoral Police Forums with the guidance necessary for their Committees (MMCs) responsible for community safety proper functioning, as the law dictates. These structures, in the local sphere of our government. In addition, which are established by law to maintain and strengthen through the GISCC the Department intensiƒ ed its work good relations between the police and the community, on the establishment and sustenance of Community are a central ingredient in the ƒ ght against crime and Safety Forums in the province. lawlessness.
Conducting police oversight Promoting road safety
The Department continued to monitor progress that During the Orange African Cup of Nations which was 10 the South African Police Service (SAPS) is making in hosted from 19 to 10 February 2013, the Department the implementation of the Gauteng Co-Created Policing developed and implemented an integrated provincial Strategy (G-COPS), which also caters for the Detective plan. For this signiƒ cant event the Department has spent 10 Point Plan. The monitoring was done to ensure that R2.4 million rands. The intergrated plan was intended to: police continued to arrest perpetrators, build solid cases against them and for the courts to impose mandatory • Provide intensiƒ ed high visibility patrols along major sentences in order to put the perpetrators away for arterial routes (R24, R21, M1 North and South, N1 lengthy periods of time. North and South, M2, N12, N4, N14 and N3). • Escort duties of the following (Team Buses and Coordinating the Criminal Justice System (CJS) Dignitaries) and VIP escorts for AFCON Executives, Heads of State and other Dignitaries). With this report the Department continued to realise our • Stadium trafƒ c flow management and management Government’s Strategic Priorities 2009-2014, especially of park and rides. in relation to the intensiƒ cation of the ƒ ght against crime • Selective Law Enforcement. and corruption. We know that the creation of a safe and secure environment for all the people of Gauteng cannot The Department continued to improve its ƒ nancial be a function of the law enforcement agencies or the controls and compliance with the Public Finance Criminal Justice System (CJS) alone. It is a matter that Management Act and other Treasury guidelines that will require the assistance and support of all law-abiding regulate the Supply Chain Management. residents. We remain committed to continue with our efforts aimed at facilitating the proper functioning and Creating Jobs coordination of the CJS in the province. The Department identiƒ ed its volunteers to participate Of particular centrality in this regard will be the in the Extended Public Works Programme (EPWP). To strengthening of the symbiotic relationship between the this end, the Department together with the Department National Prosecuting Authority and the SAPS. The CJS of Education managed to deploy 5890 patrollers at the Coordinating Committee was be strengthened in this identiƒ ed problematic schools to curb the incidence of regard. vandalism and theft of computers.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 A further patroller’s deployment was done at the In the process of establishing the Secretariat the following identiƒ ed areas; Department will ensure that it enhances its focus on its obligations arising from our mandate in as far as it • patrollers deployed at Dinokeng Game reserve as emanated from IPID and the DVA act. tourist safety ambassadors. • patrollers deployed as safety ofƒ cers at the The Department is currently exploring ways to minimise Johannesburg CBD , Absa precinct. any possible duplication of work performed by different • patrollers deployed at Cradle of Human kind kinds of ƒ eldworkers, move towards investment (Maropeng) as safety ambassadors. spending, embark on a revenue generating programme • patrollers deployed as security staff at Lethemba. and continue with the implementation of the flagship • patrollers deployed at regional ofƒ ces as security projects. guards at Trafƒ c College. • patrollers deployed as security staff at Metrorail In consultation with the relevant stakeholders, the stations. Department is in the ƒ nal stages of compiling the 11 • patrollers deployed at Inner City. macrostructure to ensure that there is adequate capacity to meet the demands of the Department. It is envisaged Challenges that this process will be concluded in the next ƒ nancial year. The following are the challenges experienced by the Department during the review period: I would like to take this opportunity to thank all the foot soldiers in the Department and all the men and • Development of capacity to ensure proper women, who are always at the forefront of mobilising management of organisational performance; communities in the ƒ ght against crime and the protection • Roll out of the CCTV camera project; of the vulnerable. Continue being the shining stars and • Improvement of the police oversight especially with excelling in your work. Through you this department is respect to Metro Police Departments (MPDs); one of the most talked about department in Gauteng • Implementation of the cluster Gauteng Information and one of the best performing departments. Keep up Performance Police System (GIPPS); and, the good work!! • It should be noted that the ƒ nancial year 2012/2103 also had challenges such as high levels of service Asibhenywa! Asi-buy Skelm! Siyabopha! delivery protests in the province in which the Department has contributed by ensuring the levels of vandalism and violent behaviour are kept to a minimum.
Medium to long term goals of the Department Faith Nonhlanhla Mazibuko, MPL Executing Authority of the Department of Community The process of constituting the Provincial Secretariat for Safety Police will be given priority focus, especially considering 3 June 2013 the prescribed date of June 30, 2013 for all provinces to have established their Secretariats.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 12
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Overview of the Accounting Ofͤ cer
The year under review was characterised by a continuation of the implementation of our mandate. To this end, the Department continues to focus on overseeing all the law enforcement agencies, reducing road fatalities, creating a sound and efƒ cient administration in improving service delivery. In addition to this, the Department also focussed on the establishment of the Civilian Secretariat and preparing for taking over the relevant functions in terms of the Independent Police Investigative Directorate (IPID).
In our efforts aimed at ensuring alignment between the Department and the Civilian Secretariat as required by the Act, the Department continued to participate in the National Monitoring and Evaluation Forum. During this reporting period, the Department presented its interpretation of “Service Delivery Frontline Improvement”, which was well received by the Civilian ADV. MONGEZI TSHONGWENI Secretariat and other provinces. This was done in order to position Gauteng HEAD OF DEPARTMENT as the knowledge base for other provinces. COMMUNITY SAFETY
The Department is proud to report that the Compliance Forum is now getting off the ground. This is done in order to give effect to the provisions of “the Act”, which charges Secretariats with the responsibility of monitoring the implementation of the Domestic Violence Act, No. 116 of 1998. In addition, the Department continued with the promotion of proper police conduct, through ensuring that the complaints of police inefƒ ciency received by the Department from different sources are investigated and ƒ nalized. 13
Since the Department is expected to start implementing its functions in accordance with the IPID Act, 2012/2013 was thus characterized by establishing appropriate systems and procedures to ensure that we could act in accordance with our mandate. The transfer of our information database, systems and policies and procedure was ƒ nalized during the last quarter of 2012/2013.
With regards to the Domestic Violence Act, the Department ƒ nalised its preparations in order to enable it to fully comply with its service delivery obligations in this regard. New processes, systems and procedures are being reƒ ned to ensure that this function can be adequately taken care of through the new Provincial Secretariat that we are in the process of establishing.
Planning and reporting processes
With regards to the planning and reporting processes, the Department successfully convened the Strategic Refresher Session which was intended to remind managers about the Annual Performance Plan for the ƒ nancial year 2012\13. The session was attended by management of the Department, Unions (NEHAWU, POPCRU and PSA) and Community Police Forum Provincial Board members. Various presentations were made in the session which included the following, purpose of the session, planning cycle, Programme of Action 2012/2013, EXCO matters, presentation on the Civilian Secretariat for Police Service and the IPID Acts as well as presentations by various Chief Directors. The Department successfully coordinated presentation of the Annual Performance Plan 2012/2013 to the Safety Portfolio Committee.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 The Department’s Strategic Planning Session was held Furthermore, the Department managed to develop a to review the Department’s 5-year Strategic Plan 2010- plan to recruit a highly skilled forensic social workers 2015 and to also develop the Annual Performance Plan. team which is intended to alleviate the forensics and Budget Council was successfully conducted to cost the investigative capacity backlogs. The Department plans to be implemented. In addition, the Department continued to support family violence, child abuse participated in the Medium Term Expenditure Framework and sexual offence unit with capacity building. The (MTEC) meeting as well as the Premiers Budget Department successfully rolled out the substance abuse Committee meeting in order to align Departmental programme throughout the province. Furthermore, the activities to the decisions of those meetings. number of alcohol and substance abuse searches in identiƒ ed schools were intensiƒ ed. The monthly and quarterly performance review sessions were held and the primary purpose of these MPAT (Management of Performance Assessment performance reviews was to assess the Department’s Tool) organisational performance for that particular reporting period and intervene where necessary through a joint The Department continued with the implementation decision making approach. Quarterly progress reports of the MPAT process. Self-assessment rating of were submitted to Treasury, Audit Committee and Safety the Department was conducted with all the senior Portfolio Committee and other relevant bodies. managers participating in the process. The Department ensured that scores based on feedback from Gauteng Programme of Action Planning Commission audited process are reƒ ned. The Department established MPAT task team comprising The Department’s outputs in the approved Programme of the ofƒ cials from relevant units as per the key of Action (POA) 2012/2013 were upwardly revised from 6 performance areas namely Strategic Management, to 7, with the separation of social crime prevention from Governance and Accountability, Human Resource and the output on the reduction of crimes against women Systems Management and Financial Management. and children. In addition, the Department leads other MPAT terms of reference were developed and adopted Law Enforcement Agencies (LEAs) in promoting the by management. MPAT remains a standing item in “Decade of Action for Road Safety”, driving reductions both monthly Performance Management meetings and 14 in road accidents. The 2012/13 POA was developed Quarter Review Sessions (QRS) of the Department. using the Outcomes-based Performance Management Approach. During the planning process, the Department The Department attended the launch of the MPAT successfully participated in the bilateral meetings held on September 7, 2012 organised by the Planning convened by the Gauteng Planning Commission as the Commission. The Department ensured that relevant lead Department for the implementation of Provincial units provide information needed for the MPAT outcome 3 and also as the supporting Department to submission in March 2013 to National Department other sister Departments where there was a shared Performance Monitoring and Evaluation. responsibility. Performance was assessed against POA targets and indicators were approved by Executive In early February 2013 the National Department Council (EXCO) on a monthly and quarterly basis. The Performance Monitoring and Evaluation provided the overall performance of the Department’s implementation Department with feedback on the moderated scores for of the Programme of Action was satisfactory during the the 2012/2013 MPAT assessments. The Department review period based on the fact that 95% of the set will be developing MPAT improvement plan as a joint targets were met. decision making by the senior management of the Department. Some of the highlights of the successes relates to the docket analysis conducted at various police stations Governance issues faced by the Department focusing on the violent crimes and sexual offences related cases and ƒ ndings were communicated In relation to governance issues, a number of audit issues with police station management. In relation to the were raised by both Gauteng Audit Services (GAS) and improvement of forensic capacity in the province, the the Auditor General (AG) as well as the Audit Committee. Department in partnership with academic universities, Key amongst these are the following: Global City Region Academy (GCRA), SAPS and Department of Education through the Forensic Science Implementation of proper risk management processes Task Team identiƒ ed a Forensic Ofƒ cers Course as a and the development of appropriate capacity; veriƒ cation means to increase forensic capacity and improvement process for performance information; implementation on convictions. of Internal Audit recommendations; supply chain management; human resource management; ƒ nancial
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 management (Accruals Commitments); fraud The high vacancy rate has been very aggressively prevention and detection and management of the policy being addressed during the last two quarter of the environment. ƒ nancial year. Dung this period more that 200 post were ƒ lled. Management of the leave system and overtime During the course of the year a number of ƒ ndings were management is improving. Attention was also given to made almost all of these issues have received extensive the performance management and development system attention and are in the process of being resolved. These and it is anticipated that the improvement of the system include the following: will start manifesting from the end of the second quarter in the new ƒ nancial year. Risk Management The issue of document management and record keeping With regards to risk management ƒ ndings were related has also been prioritised and major improvements are to the absence of a proper risk management strategy; envisaged in the immediate short term. inadequate communication of the risk management policy to staff; risk management committee meetings Financial management not held regularly; posts that were vacant for longer than 12 months in the Risk Management unit; absence In the ƒ nancial management environment, the following of appointment letters for the Risk Management issues were highlighted: overall management of Committee; need for training for Risk Management accruals and commitments; invoices not paid in 30 ofƒ cials; risk management processes were not supported days; inadequate monitoring of the service providers and by appropriate IT technology and risk management management of budget monitoring sessions. Processes corporate governance mandate undermined by have been put in place to address these issues. inadequate risk management structure. With regards to the medium to long term goals of the Internal audit Department the process of constituting the Provincial Secretariat for Police will be given priority focus, The internal audit recommendations identiƒ ed indicated especially considering the prescribed date of June that the monthly reports on progress updates are 30, 2013 for all provinces to have established their received; Department takes too long to resolve some Secretariats. During the year under review an additional 15 of the issues raised; not getting sufƒ cient as well as amount of 3 million rand was made available for the timeous cooperation from various Chief Directorates establishment of the Secretariat. Various important and inadequate focus from Chief Directorates on Audit processes linked to the establishment of the Secretariat issues as well as risk management. were identiƒ ed for funding.
Auditor General Various improvements were made with regards to the streamlining the Department’s supply chain The following issues were highlighted by the management and acquisition processes. These had in Auditor General namely unauthorised expenditure; the past been charaterised by slow turnaround times understatement of leave entitlement; incorrect capturing resulting in under expenditure. Measures have been of leave; IT Governance, security , SLAs, IT Project put in place to ensure that this types of administrative Management methodologies, User Access Controls, challenges are dealt with in the ƒ rst two quarters of the Change Management, IT Service Continuity, Backups, new ƒ nancial year. Disaster Recovery; facilities and Environmental Controls and inventory management. Challenges
Human Resource management The Department experienced a number of challenges during the year under review. These challenges relate In relation to the human resource management the to under capacitation in various chief Directorates most following issues were identiƒ ed as being problematic notably, Corporate Services and Ofƒ ce of the HOD. posts vacant for more than 12 months; ineffective Another important challenge was the high vacancy rate monitoring of overtime payments; management of which had remained largely unaddressed in the past two the leave system; ineffective ƒ ling system; induction to three year up until the last two quarters of the ƒ nancial of new employees; overtime claims and performance year, which was characterised by making of huge in management and development system. roads into the vacancy rate.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 One of the important projects that the Department we may have made as we endeavoured to keep all our has identiƒ ed during the year under review was the people safe. improvement of the overall forensics capability in the province. The success of this project is contingent on The commitment of the Provincial Government to the collaboration of the number of stakeholders such tirelessly pursue a safe and secure environment for all as Departments of Health, Social Development and the people of Gauteng and to ensure that they are and Education, as well as SAPS. A general approach as to feel safe remains unwaveringly solid. It remains the how this project needs to be implemented was agreed Department’s undertaking in working together with upon by al the stake holders. However the approval of the province’s law enforcement agencies and other the cabinet memo was delayed with a concomitant social partners, that we will do all we can, and within impact on implementation. the parameters of the Constitutional and legislative framework that deƒ nes our mandate, to make those An important drive for the Department is the reduction who live in or visit the province safe. The plans we will in road fatalities. This is national target which has been be presenting are aimed at facilitating the safety of our devolved to the provinces. The achievement of this target people in their homes and neighbourhoods but also on has been hampered by absence of the consolidated the public roads they use each day, as they make their trafƒ c statistics. This has hamstrung proper planning. In contribution towards the building of a vibrant economy, the new ƒ nancial year, this issue will be addressed by the which is required to help us push back the frontiers of adoption of the new approach that will ensure that the the triple challenges of poverty, unemployment and Department receives consolidated statistics timeously. inequality plaguing our society as a whole.
The implementation of the CCTV camera was also It is important, once again, for me to state that the delayed during the year under review. This delay was Gauteng Department of Community Safety (the largely as a result of the challenges experienced with Department) derives the core of its mandate from regard to connectivity between the camera sites and the section 206 (3) of the Constitution of the Republic of control room as well as communication between the law South Africa, 1996 (the Constitution), which entitles the enforcement agencies. province, among others, to –
16 The turnaround strategy at the Boekenhoutkloof Trafƒ c • monitor police conduct; College was approved in the previous ƒ nancial year. • oversee the effectiveness and efƒ ciency of the Despite this, progress with regard to the implementation police service, including receiving reports on the the turnaround strategy has been slow. This is largely as police service; a result of capacity constraints particularly at the higher • promote good relations between the police and the strategic levels as well as the inability to forge relations community; hips with preeminent educational institutions. Another • assess the effectiveness of visible policing; and, constraints has been the delay in achieving appropriate • liaise with the Cabinet member responsible for accreditation with the relevant qualiƒ cation authorities. policing, or the Minister of Police, with respect to These issues are being addressed and it is anticipated crime and policing in the province. that they will be resolved in the next ƒ nancial year. It is now common cause that the Constitution places Future plans and actions of the Department the responsibility for the determination of national policing policy on the Cabinet member responsible Plans for the 2013/2014 ƒ nancial year are important for policing, and further that such national policing for a multiplicity of signiƒ cant reasons. In the ƒ rst policy will be formulated ‘after consulting the provincial instance, the year marks the conclusion of the ƒ ve year governments and taking into account the policing term and the beginning of the ƒ ve year team, which needs and priorities of the provinces as determined by commenced with the overwhelming electoral mandate the provincial executives’. I have interacted with many given by the citizens of the South African Republic to this communities across the province since my appointment government following the 2009 national and provincial to this portfolio by the Premier in 2010. During these elections. Secondly, as we approach the end of the term, interactions, our people shared with the Department it is imperative that we look back at the achievements their safety and security needs and concerns. I have we have recorded over the years as this will enable us to found these needs and concerns neither difƒ cult nor better consolidate the safety and security gains we have complicated. Almost in a single voice, all our people, made on behalf of the people of Gauteng. In the same regardless of where they live, have expressed the desire breath, it is important that we take stock of the lessons to be able to walk their streets and drive on their public learned so that our planning for the future is rightly roads without the fear of being violated in any manner, informed by the need to avoid the possible mistakes shape or form.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 They want the assurance from their elected government In the circumstances, therefore, we will continue to that the South African Police Service (SAPS), as the encourage our law enforcement agencies to ensure principal law enforcement agency, will be visible and that crime prevention and combating operations are that they will prevent and combat crime with the utmost coordinated in order to communicate a clear message to levels of professionalism. those who have elected to make a living from the terror they visit upon the people of this province that we shall They want to be assured that when they visit police not relent. stations across the province, they will be treated with respect and that each matter brought to the attention Working together with my colleagues in the local sphere of the police will be handled as if it was the only of our government, we will ensure that we strengthen matter reported to the police. Our people want to see the Gauteng Intergovernmental Safety Coordinating metropolitan police ofƒ cers, aided by other trafƒ c law Committee (GISCC). In this regard, the focus will enforcement ofƒ cers in our province, patrolling their primarily be on the commitment we have made in the roads and enforcing our trafƒ c laws to ensure improved intergovernmental and multi-sectoral Programme of 17 reductions in the number of road accidents and resultant Action, with speciƒ c emphasis on the following strategic fatalities. In addition, I am also aware that all our people outcomes: are united in their condemnation of ‘police corruption’ and that they expect that government must show no • Reduction in priority crimes; mercy to those committing acts of thuggery in our • Reduction in crimes against women and children; police uniforms. I agree that we should focus on these • Social crime prevention; strategic areas. • Crime perception management; • Effectiveness and integration of the criminal justice Given that we are dealing with a different calibre of system; criminal in the province, our policing methods are • Reduction in corruption within our law enforcement naturally going to be different. The cadre of police ofƒ cer agencies; and, required to police the province must have a completely • Reduction in road fatalities. different orientation. I remain convinced that Gauteng is vastly different, in many respects, to other provinces. The The Department will maintain its focus on police population estimates released by Statistics South Africa oversight as part of the constitutional mandate referred on July 20, 2010 indicate that Gauteng now ‘comprises to above. In this regard, the necessary reorganisation of the largest share of the South African population, with the Department to establish the Provincial Secretariat approximately 11.19 million people (22.4%) living in for Police in keeping with the dictates of the Civilian the province’. This is more than the total populations Secretariat for Police Service Act, 2011 (Act No. 2 of of Lesotho, Swaziland and Botswana put together and 2011), will be prioritised. almost the same population size as that of the Republic of Zimbabwe. Because the province contributes almost 40% of the country’s total Gross Domestic Product (GDP), it is hardly surprising that Gauteng records the largest inflow migration ƒ gures compared to any other province in the country. Advocate Mongezi Tshongweni HOD: Community Safety
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 18 Part B: Performance Information
2.1 Statement of responsibility for perfomance information 2.2 Auditor’s General report: Predetermined objectives 18 2.3 Overview of Departmenal performance 2.4 Strategic outcome oriented goals 2.5 Performance information by Programme 2.6 Summary of ƒ nancial information
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 2.1 Statement of Responsibility for Performance Information
Statement of Responsibility for Performance Information for the year ended 31 March 2013
The Accounting Ofƒ cer is responsible for the preparation of the Department’s performance information and for the judgments made in this report.
The Accounting Ofƒ cer is responsible for establishing, and implementing a system of internal control designed to provide reasonable assurance as to the integrity and reliability of performance information.
In my opinion, the performance information fairly reflects the performance information of the Department for the ƒ nancial year ended 31 March 2013.
Advocate Mongezi Tshongweni 19 Accounting Ofƒ cer Department to Community Safety 31 May 2013
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 2.2 Auditor General’s Report: Predetermined Objectives
The AGSA currently performs the necessary audit procedures on the perfomance information to provide reasonable assurance in the form of an audit conclusion. The audit conclusion on the performance against predetermined objectives is included in the report to management, with material ƒ ndings being reported under the Predetermined Objectives heading in the Report on other legal and regulatory requirements section of the auditor’s report.
Refer to page 199 to 201 of the report of the Auditor General, published as Part E: Financial Information.
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Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 2.3 Overview of Departmental Performance
Service delivery environment Victim empowerment services
The Department continued to execute its electoral The Department continued to ensure that victim mandate for 2009 to 2014 pursuant to the outcome: “All empowerment services are rendered at the various People in South Africa Are and Feel Safe”. In this regard, police stations across the province especially to the the Department ensured that all activities identiƒ ed for most vulnerable groups such as women, children, the each business unit are accordingly aligned in such a way elderly as well as persons living with disabilities. These that the realisation of this outcome was within reach. victim empowerment services rendered were monitored The Department’s strategic objectives are linked to the to ensure that they are operating according to the 21 following outputs: minimum norms and standards. Most of the Victim Empowerment Centres (VECs) are linked to some of • Reduction in violent (Trio) crimes; the Non-Governmental Organisations (NGOs) such as • Reduction in crimes against women and children; Lifeline, Alpha Trauma, A re Ageng, FAMSA, Kopano • Social crime prevention; Manyano and Polokego whilst other police stations are • Crime Perception Management; not linked to the NGOs. A range of support services were • Effectiveness and integration of the Criminal provided to those vulnerable groups such as psychosocial Justice System; support services, medico legal services, family legal • Reduction in Corruption; and, support services, pre and post court appearance • Reduction in road fatalities. support services, court preparation services, provision of residential services for victims. Other services include Overseeing the effectiveness and eͦ ciency of the women accommodated in skills development, women police service and children participating in social interaction skills and normalisation activities, children accommodated The Department continued to monitor police conduct in Early Childhood Development (ECD) centre, school and overseeing the effectiveness and efƒ ciency of going children placed in local feeder schools and adult the police service including receiving reports on the residents receiving psycho-social interventions services. police service of the various identiƒ ed police stations. Women who were victims of domestic and sexual In addition, the Department investigated public offences related cases were skilled in various forms so complaints alleging police inefƒ ciency in line with the that they are able to cater for themselves after they have provisions of section 206 (5) (a) of the Constitution. The exited the victim empowerment centers such as Ikhaya investigated complaints related to poor service delivery, Lethemba. The establishment of green doors/safe poor investigation, unprofessional conduct, poor houses in order to bring services closer to the people of communication and other cases were miscellaneous. Gauteng was a great success.
Volunteer training
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 The Department ensured that various volunteers such to other provinces. There are in discussion with the as victim empowerment, youth desks and Community Department of Infrastructure Development regarding the Police Forum (CPF) volunteer members participated replacement of those that are no longer interested. in various types of training to ensure that they are capacitated in the work that they do. The training Drug rehabilitation and awareness program ranged from counseling, leadership courses, ƒ nancial management, legal aid assistance, computer training, During the roll out of this programme, the Department mentoring and coaching skills. encounters drug abuse cases where interventions are conducted by referring those cases to the nearest Social Patroller programme Development ofƒ ce for assistance. The real challenge is the availability of Rehabilitation centres that are state The community patroller programme was implemented owned or funded and there is no fee charged. Most with heightened levels of vigour. Patroller groups were of the Rehabilitation centres are privately owned and resourced, inducted and interventions undertaken with have criteria that some of the cases referred by the patrollers. Patrollers continued to be deployed at various Department cases are not eligible. identiƒ ed areas across the province. Some of the clusters such as Temba Cluster drug Analysis of the proͤ les of youth in conͥ ict with the rehabilitation program has been experiencing some law challenges in terms of managing it and non availability of space where these young people can be accommodated. Youth criminality proƒ les were analysed through a There is no dedicated person who can solely focus on number of partnerships with government and civil the program and ensure that these young people are society organisations. These partnerships plans were properly utilised for programs and monitored daily implemented and monitored thorugh joint programmes to ensure that they do not relapse. As a result of this at ward, sector, regional and provincial levels. The challenge some of these young people have relapsed Department of Community Corrections has come on and serious intervention needs to be done. board as a partner in making sure that programmes 22 with parolees is highlighted. These programmes were Correctional service visits conducted in various clusters. The Correctional service tour consists of learners from Youth focus interventions program identiƒ ed schools within the province embarking on a journey of prison life through an interaction with inmates The Department continued to mentor and give sessions who share their real life testimonies. These are male and on moral regeneration, self-awareness and motivation female offenders currently serving sentences mainly to the young people who successfully completed their through drug addiction and drug trafƒ cking. They share rehabilitation. These young people were placed on their own stories, displaying how small habits graduate the National Youth Service (NYS) program as youth to bigger addictions. Their sentences range from 10 ambassadors against substance abuse so that they years to life sentences. can encourage their peers to seek assistance through rehabilitation. Once the National Youth Development Public perceptions of crime and safety in the Agency (NYDA) has ƒ nalised the substance abuse province agreement, the ex addicts will have individual and group counselling sessions and other activities and The Department increased its pace in educating programmes to engage them on a continuous basis. communities about road safety issues, services rendered by the department, stakeholder management sessions, National youth service program economic opportunities roadshows, hosting of various events such as 16 days of Activism, safety month events, Young people have been placed into the NYS program. women’s day and many more events were supported. These young people were supervised on a weekly basis The Department successfully launched rural safety by the coordinators and weekly timesheets and reports programme in Rietfontein amongst others areas and were provided to the Department of Infrastructure public meetings were also held in various communities Development. There is a high number of resignations to take note and intervene where necessary. and absconding of youth due to a number of reasons Reduction in road fatalities such as better opportunities or the youth relocating
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 The Gauteng Trafƒ c Police continued to make its contribution towards a marked reduction in the number of road accidents and fatalities in the province. This reduction in the number of road accidents and fatalities has remained an area of strategic focus for the Department during the reporting period. The province is amongst the highest contributors to the number of accidents and fatalities each year. It should be noted that the province has the highest number of vehicles compared to any other province in the country. The promotion of road safety, with particular emphasis on responsible road usage, will remain the Department’s central theme in this regard.
Public demonstrations and protest marches
The service delivery environment in which the Department operated during the reporting period was also characterised by public demonstrations and protest marches, some of which, unfortunately, turned violent. The Department took responsibility for the implementation of the decision by the Executive Council that the public demonstrations and protest marches be properly managed and the Regulation of Gatherings Act, 1993 (Act No, 205 of 1993) be fully implemented. Whilst the Constitution provides for the right to assemble, to demonstrate, to picket and present petitions, the Department has, in its interactions with the various conveners of the demonstrations and protest marches, placed emphasis on the legal requirement that those who participate in the demonstrations or protest marches should be ‘peaceful and unarmed’. The law enforcement agencies in the province, led by the SAPS as the principal law enforcement agency, have been able, and will continue, to cooperate and to collaborate in their collective efforts aimed at ensuring that the public demonstrations and protest marches are peaceful.
Service delivery improvement plan
The Department has developed and implemented a key Service Delivery Improvement Plan (SDIP) which focused on the following as prescribed by the Public Service Regulations, Chapter 1, Part III C:
Main services provided and standards Main services Actual customers Potential customers Standard of service Actual achievement against standards Investigation of All Citizens of Gauteng Any member of the Effective investigation of 386 complaints 23 complaints against law Province public who was not complaints resulting in were received by the enforcement agencies satisͤ ed by the service satisͤ ed clients. Department. rendered
Victim empowerment All Citizens of Gauteng Any member of the • Client intake service 03 complaints were services Province public who was not • Professional received. Out of the satisͤ ed by the service counselling services 03 complaints that rendered Court support were received, 02 were programmes received through the Effective referral matrix phone and 01 was a for placement in Medico written complaint. – legal and shelter programme • Regional ofͤ ce protocol completed and undersigned by HOD and MEC’s ofͤ ce • Multi-disciplinary developmental Quality assurance (DQA’s) undertaken annually at each RVO. • Needs assessment on further Staff training • Review and Implement service delivery standards.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Consultation arrangements with customers Type of arrangement Actual Customers Potential Customers Actual achievements
Public meetings Various communities All public meetings identiͤ ed by 219 meeting were held at various MEC/HOD and CPF’s community areas.
Izimbizo Various members of All Izimbizo meetings identiͤ ed by • Community Safety Imbizo the community with Ofͤ ce of the Premier/ MEC and Ranger park on the 16 February community leaders Communication 2012. • Gauteng Health Imbizo Sebokeng on the14 April 2012. • Sharpville Public Participation Programme in Sharpville on the 26 September 2012. • Community Safety Izimbizo. Carltonville on the 05 Nov 2012 • Back to school Imbizo Alexandra on the 18 Jan 2013.
Regional victim forums Various communities All citizens of Gauteng who are 24 forums were conducted at the victims following locations: • Soweto • Vaal • Pretoria • Benoni • Ekangala • Tembisa
24
Service delivery access strategy Access Strategy Access Strategy Actual achievements
Complaints and Premier’s Hot line 086 0428 8364 The Department responded to all the 399 complaints on poor service delivery by the law enforcement agencies including Premier’s hot line complaints received during the reporting period.
Telephone The Department offered a range of services via telephone and these services Head Ofͤ ce (011) 689-3600 were accessed at various ofͤ ces across the province. Ikhaya Lethemba (011) 242-3000 Orange Farms Regional Ofͤ ce (011) 213-8001 Duduza Victim Regional Ofͤ ce (011)730-4900
Walk in services: The Department has regional ofͤ ces across the province where members of Trafͤ c pound based in Germiston the public are able to access services of the Department including Head Ofͤ ce. Head Ofͤ ce, Fox Street The Department has opened the Trafͤ c pound based in Germiston since August Ikhaya Lethemba, Braan fontein 2012. A Register his being kept with the details of vehicle and the driver. The Duduza Regional Ofͤ ce Department works very close with the Department of Transport in relation Orange Farms Regional Ofͤ ce to queries related to taxi conflicts and road worthiness, whereby community members are referred to the Department as an when queries are raised.
The Department also has regional victim ofͤ ces in Orange Farms and Duduza where victims of domestic violence and sexual offences related cases in the main are provided with range of services. At the Head Ofͤ ce members of the public lodged various complaints related to poor service delivery by the police, delays in payment for the service providers and many more complaints.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Access Strategy Access Strategy Actual achievements
Fax, SMS or Email Services offered by the Department were accessed through the following fax and email Fax no: (011) 429 3222 for Premiers Hotline Email address: hotline@gauteng .gov.za Orange Farms Regional Ofͤ ce Services 0866226748 [email protected] Duduza Regional Ofͤ ce (011) 730 4910 [email protected] Sms services were rendered by “bribe”
Website 34 activities were uploaded on the following websites: www.gautsafety.gov.za or gauteng online.gov.za
Post Various letters were received by the Department related to a range of services and different types on information requests.
Head Ofͤ ce Physical Address 78 Fox Street Johannesburg 2001
Postal Address Private Bag X 62440 Marshalltown 2107
Social Media 193 794 people were reached though social media. Facebook: Gauteng Department t of Community 62 followers on twitter Safety Twitter@Com-Sfaety-GP Intranet, Articles, Radio stations, Press brieͤ ng and networking 25
Media Various radio stations were engaged in order to communicate the work of the Department such as Jozi fm, Kasi fm, EK Fm, Radio 702, Radio pulpit, Lesedi FM, Metro Fm, Khaya FM, Ikwekwezi, Eldos Fm.
Victim Empowerment Centres Meetings, information brochures, exhibitions , leaflets roadshows, door to door campaigns
Regional Victim Oͦ ces Meetings, information brochures, awareness sessions.
Service information tool Types of information tool Actual achievements Posters 920 000 Pamphlets on Victim Empowerment (VEP) 160 000 services published and distributed VEP charter 10 0000
Complaints mechanism Complaints Mechanism Actual achievements Poor service delivery 73 Poor investigation 67 Complaints investigated 107 Unprofessional conduct’ 119b Miscellaneous 21
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Organisational environment
The Department strived to create stable relations with An acting Chief Director and Director were appointed to the trade unions (PSA, POPCRU and NEHAWU) during ensure the smooth running of the Chief Directorate. The the reporting period to ensure good labour relations three posts are advertised and it is expected that they between the unions and management. The Department will be ƒ lled in the ƒ rst quarter of the next ƒ nancial year. has revised the composition of the members of the labour forum and the frequency of the meetings has Field worker model been agreed upon. A Labour summit was also held in order to improve the working relations where roles and The Department has embarked on a process to review responsibilities were clariƒ ed. The Labour summit also the effectiveness and efƒ cient of the current ƒ eld worker focussed on identifying the standards of integrity and model. conduct that the Department expects from both parties. This process will assist the Department in positioning In order to meet the capacity demands required by the itself towards the proper implementation of the new Civilian Secretariat Act, the Department engaged following processes namely; Civilian Secretariat process, 26 with the Department of Public Service and Administration budget adjustment process, MTEF budget process, (DPSA), Treasury and organized labour with regards reorganisation of the ƒ eldworker model, relationship to the development of the new macro structure that within the revised ƒ eldworker model and the SAPS will provide for the new capacity in key areas and the oversight model, how new model will facilitate increased reorganization of the existing capacity. efƒ cient and effectiveness , how new model will provide for job enrichment, career growth and upward Capacity issues mobility, and the alignment of new model with all other department restructuring processes. It is envisaged that The Department has conducted an analysis of the this process continued to be implementation in the next organisations capacity and the analysis revealed that ƒ nancial year. capacity is needed across all areas. The units having the most urgent capacity needs are the following; Ofƒ ce of Key policy development and legislative the HOD, Ofƒ ce of the CFO, HR unit, IT unit, Legal unit, imperatives Risk Management unit and the Provincial Secretariat. The following pieces of legislation and policies had a The critical post for the post for the Provincial Secretary bearing on the work to be performed by the Department has been advertised and it is expected that the post will during the 2012/2013 ƒ nancial year and, possibly, be ƒ lled in the ƒ rst quarter of the next ƒ nancial year. beyond:
The following senior positions were ƒ lled by the • Civilian Secretariat for Police Service Act, 2011 (Act. Department the Chief Financial Ofƒ cer, Chief Director: No. 2 of 2011); Trafƒ c Management, Chief Director: Strategic Support, • Independent Police Investigative Directorate Act, Director: Social Crime Prevention and Director: Media. 2011 (Act. No. 2 of 2011); • The National Land Transport Act, 2009 (Act No. 5 The resignation of the Chief Director: Corporate Services, of 2009) has repealed the National Land Transport Director Human Resources Management, Acting Transition Act, 2000 (Act No. 22 of 2000); and, Director: Promotion of Safety has created vacancies for • Administrative Adjudication of Road Trafƒ c the last quarter of the ƒ nancial year. Offences Act, 1998 (Act No.46 of 1998).
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 2.4. Strategic Outcome Oriented Goals
The Department continues to lead the Provincial Government in pursuit of Outcome 3: “All people in South Africa are and feel safe”. It also continues to give effect to section 206 (3) of the Constitution of the Republic. The Department’s outputs in the approved Programme of Action 2012/2013 were upwardly revised from 6 to 7, with the separation of social crime prevention from the output on the reduction of crimes against women and children. The Department aligned its activities to the outcomes identiƒ ed by the Provincial Government for the current political term of ofƒ ce (2009-2014), which are the following:
• Output 1: Reduction in violent (Trio Crimes); • Output 2 : Reduction in crimes against women and children; • Output 3 : Social crime prevention; • Output 4 : Crime perception management; 27 • Output 5 : Reduction in corruption; • Output 6 : Effectiveness and integration of the criminal justice system; and, • Output 7 : Reduction in road fatalities.
In addition, the Department leads other Law Enforcement Agencies (LEAs) in promoting the “Decade of Action for Road Safety”, driving reductions in road accidents. The strategic outcome oriented goals of the Department are based on the performance towards the intensiƒ cation of the ƒ ght against crime and corruption was determined by the 2009 election manifesto of the ruling African National Congress (ANC), which, inter alia, committed government, at all levels, to ‘actively combat serious and violent crime by being tougher on criminal and organised syndicates’. In addition, the manifesto expressed a commitment to increasing the capacity of the South African Police Service (SAPS) through recruitment, rigorous training, better remuneration, as well as equipping and increasing capacity of the detective services, forensics and crime intelligence.
The Department exercises its powers and performs its duties and functions in pursuit of the following strategic goals:
• Ensure excellent practices to enable the Department to deliver effectively on its mandate; • Improve service delivery through effective and efƒ cient planning, monitoring and evaluation of organizational performance; • Provide good quality research and information; • Ensure continuous improvement in the quality of policing; • Strengthen community policing structures to improve relationships between communities and police; • Build and strengthen social movements against crime; • Mainstream and co-ordinate social crime prevention in all spheres of government; • Prevent violence against vulnerable groups within the province; • Inform the people of Gauteng about the work of the Department; and • Create a safe and secure road environment.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 2.5 Performance Information by Programme
The activities of the Department of Community Safety are implemented by the following programmes:
1. Programme 1: Administration • Ofƒ ce of the Member of the Executive Council (MEC) • Ofƒ ce of the Head of Department (HOD) • Financial Management • Corporate Services
2. Programme 2: Civilian Oversight • Police Monitoring and Evaluation 28 • Policy and Research
3. Programme 3: Crime Prevention and Community Police Relations • Promotion of Safety • Social Crime Prevention • Public Education and Information • Community Police Relations
4. Programme 4: Traͦ c Management • Trafƒ c Law Enforcement • Public Transport Inspections • Special Services • Trafƒ c College • Road Safety Promotion
2.5.5.1 Programme 1: Administration
The programme provides administrative and management support to the Ofƒ ces of the MEC and the HOD. It also carries out all ƒ nancial, supply chain, legal, fraud, risk, auxiliary support and human resource management activities for the Department. These functions are assigned to the Chief Financial Ofƒ cer (CFO) and the Division: Corporate Services. The programme did not have any sector agreed performance indicators for the year under review.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-Programme 1.1: Ofͤ ce of the MEC
Purpose
The Ofƒ ce of the MEC’s purpose is to provide the MEC with strategic, technical and effective administrative support to enable her to perform her powers, duties and functions.
Strategic objectives
The strategic objectives for the Ofƒ ce of the MEC are as follows:
• To provide political leadership to the Department; and, • To provide strategic, technical and effective administration support to the MEC.
Performance indicators and targets
The Ofƒ ce of the MEC focused on the provision of strategic support to the MEC to enable her to perform her political duties and functions during the reporting period. The Ofƒ ce also assisted the MEC to reach out more to the communities which has strengthened the relations between the Department and the communities. This was done through management of the diary to ensure that it takes care of the community engagements. The ofƒ ce managed to strengthen the relationships with the Legislature especially on the coordination of the responses to the questions posed to the Department. The ofƒ ce also liaised with the cabinet secretariat to keep track of all the Departmental submissions to Executive Council (EXCO) and handling the responses of all EXCO related matters. The Ofƒ ce was also responsible for the management of the budget allocated to the Ofƒ ce to ensure that it is adequately resourced.
Sub-programme 1.2: Ofͤ ce of the Head of Department 29 Purpose
The Head of the Department is the overall administrative head and Accounting Ofƒ cer for the Department. In addition to providing strategic direction to the Department, he plays the role of principal policy advisor to the MEC. This includes ensuring that the Department, in its entirely, functions effectively and efƒ ciently and in keeping with is constitutional and legislative mandate. The Ofƒ ce of the HOD provides strategic, technical and effective administrative support to the HOD and departmental programmes. It also ensures that the MEC is provided with the additional administrative capacity required for optional departmental performance.
Strategic objectives
The Ofƒ ce of the HOD performs its duties and functions in pursuit of the following strategic objectives:
• To plan, implement, monitor, evaluate and report; • To lead and promote intra and inter-governmental relations with cluster stakeholders; and, • To provide support that will enable the Accounting Ofƒ cer to execute strategic leadership of the Department.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Strategic objectives Sub-programme : Oͦ ce of the HOD Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. To coordinate 1 reviewed strategic 1 reviewed strategic 1 reviewed strategic - Target met. organisational plan plan plan strategic and ͤ nancial planning 1 updated annual 1 updated annual 1 updated annual - Target met. within the performance plan performance plan performance plan Department
1 budget council 1 budget council 1 budget council - Target met. report (costed report (costed report (costed business plan) business plan) business plan)
Annual process 1 annual process 1 annual process - Target met. calendar developed calendar developed calendar developed
2. To monitor 1 annual report 1 annual report 1 annual report - Target met. and Report on the published published published Implementation of organizational performance plans 4 Departmental 4 Departmental 4 Departmental - Target met. quarterly reports quarterly reports quarterly reports coordinated coordinated coordinated
4 quarterly reports 4 quarterly reports 4 quarterly reports - Target met. to Legislature to Legislature to Legislature 30 coordinated coordinated coordinated
4 quarterly reports 4 quarterly reports 4 quarterly reports - Target met. to Treasury to Treasury to Treasury coordinated coordinated coordinated
1 quarterly reports 4 quarterly reports 4 quarterly reports - Target met. to Audit Committee to Audit Committee to Audit Committee coordinated coordinated coordinated
12 monthly Report 12 monthly 12 monthly - Target met. on Programme of programme of programme of Action (POA) action (POA) action (POA) reports to Planning reports to Planning Commission Commission coordinated coordinated
4 quarterly reports 4 quarterly reports 4 quarterly reports - Target met. on programme of on Exco decisions/ on Exco decisions/ Cabinet decision cabinet memoranda cabinet memoranda coordinated coordinated
4 quarterly report 4 quarterly report 4 quarterly report - Target met. on job creation on job creation on job creation coordinated coordinated coordinated
4 quarterly report on 4 quarterly report on 4 quarterly report on - Target met. GEYODI GEYODI coordinated GEYODI coordinated
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-programme : Oͦ ce of the HOD Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 3. To assess 4 quarterly review 4 quarterly 4 quarterly - Target met. the impact of sessions held performance performance departmental plans reviews reviews and strategies in relation to the 1 policy 4 policy 1 policy 3 policy Target partially met. constitutional and management management management review management The ͤ rst special legislative mandate committee reviews reviews were policy management of the Department meetings scheduled but review meeting is could not be held scheduled to take due to delays in place before the end the ͤ nalisation of the ͤ rst quarter of polices to be in the next ͤ nancial reviewed. year.
2 performance 8 monthly 4 monthly 4 monthly Target partially management performance performance performance met. The ͤ rst committee reviews reviews reviews performance meetings management review meeting is scheduled for May 2013 to ensure that the target for the next ͤ nancial year is met.
4. To lead and 4 quarterly report 4 quarterly report 4 quarterly report - Target met. promote intra and on corporative on corporative on corporative 31 inter- governmental governance in governance in governance in relations support of policing, support of policing, support of policing, with cluster crime prevention crime prevention crime prevention stakeholders and road safety and road safety and road safety promotion promotion promotion
4 quarterly report on 4 quarterly report on 4 quarterly report on - Target met. special projects on special projects on special projects on policing coordinated policing coordinated policing coordinated and managed and managed and managed
- 4 quarterly report 4 quarterly report - Target met. on organizational on organizational learning as well learning as well as national and as national and international international best practice best practice identiͤ cation identiͤ cation facilitated facilitated
5. To provide - 4 quarterly reports 4 quarterly reports - Target met. leadership and on the development on the development support for of the strategy of the strategy organizational on organizational on organizational transformation transformation transformation and change and programme of and programme of management action action processes
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Performance indicators Sub -programme: Oͦ ce of the HOD Performance indicators Actual Planned targets Actual Deviation Comment on achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Reviewed strategic 111-Target met. performance plan
2.Updated annual 111-Target met. performance plan
3.Budget council 111-Target met. coordinated
4. Annual process calendar 1 1 1 - Target met.
5. Annual report published 1 1 1 - Target met
6. Departmental quarterly 444-Target met. reports coordinated
7. Quarterly reports to 444-Target met. Legislature coordinated
8. Quarterly reports to 444-Target met. Treasury coordinated
32 9. Quarterly reports 444-Target met. to Audit Committee coordinated
10. 12 Monthly 12 12 12 - Target met. Programme Of Action (POA) reports to Planning commission coordinated
11. Quarterly reports on 444-Target met EXCO decisions/Cabinet memoranda coordinated
12.Quarterly reports on 444-Target met Job creation coordinated
13. Quarterly reports on 444-Target met GEYODI coordinated
14.Departmental quarterly 444-Target met. performance reviews
15. Policy management 4 4 1 3 Target partially met. reviews The ͤ rst special policy management review meeting is scheduled to take place before the end of the ͤ rst quarter in the next ͤ nancial year.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub -programme: Oͦ ce of the HOD Performance indicators Actual Planned targets Actual Deviation Comment on achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 16.Monthly performance 2 8 4 4 Target partially met. reviews The ͤ rst performance management review meeting is scheduled for May 2013 to ensure that the target for the next ͤ nancial year is met.
17.Cooperative 444-Target met. governance in support of policing, crime prevention and road safety promoted
18.Special projects on 444-Target met. policing coordinated and managed
19.Organisational learning -44-Target met. as well as national and international best practice identiͤ cation facilitated
20.Strategy on -44-Target met. organisational transformation and programme of action 33 developed
Strategy to overcome areas of under performance
There are two performance indicators which were not met by the Ofƒ ce of the HOD during the year under review. With regards to the target on policy management reviews, the ƒ rst special policy management review meeting is scheduled to take place before the end of the ƒ rst quarter in the next ƒ nancial year and other reviews will be held according to the Departmental calendar.
In relation to the meeting of target on the monthly performance management reviews, the ƒ rst performance management review meeting is scheduled to take place on 18 May 2013 and the rest of remaining reviews are already scheduled for the whole year to ensure that the target for the next ƒ nancial l year is met.
Changes to planned targets
The Ofƒ ce of the HOD did not have any changes made to the planned targets during the reporting period.
SUMMARY OF ACHIEVEMENTS
Coordination of organisational strategic and ͤ nancial planning within the Department
The Ofƒ ce of the HOD successfully coordinated the Departmental Strategic Refresher Session on 3rd and 4th of April 2012 at Usiba Lodge Magaliesburg. The session was intended to remind managers about the Annual Performance Plan for the ƒ nancial year 2012\13. A follow up session coordinated by the Ofƒ ce to ƒ nalise the resolutions agreed as well as the spending patterns that were projected for the ƒ nancial year 2012/13 at Thaba Ya Batswana on 10 April 2012. In addition a reporting template for 2012/2013 was presented and approved to ensure standard reporting in the Department. The Ofƒ ce ensured presentation of the Annual Performance Plan 2012/2013 to the Safety Portfolio
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Committee on 2 May 2012 at the Crown Plaza Hotel, Furthermore, there were standing meetings convened Rosebank. between the Ofƒ ces of the Head of Department and The Ofƒ ce successfully led the process of ensuring Chief Financial Ofƒ cer including Risk Management Unit that the Department’s Strategic Planning Session for to improve the working relations. These meetings so far the 2013 MTEF period, which was held on Tuesday, has focused on tracking matters arising from the second July 10th and Wednesday, July 11th, 2012 at the quarter review session, new approach to conducting Kievits Kroon Country Estate, Kameeldrift. The session budget monitoring sessions, drafting of the ƒ nancial revised the Department’s 5-year Strategic Plan 2010- delegations, issues raised by the Audit Committee, 2015 and to also develop the Annual Performance Plan matters raised from the performance management 2013/2014, which is the ƒ nal year in the current political meetings as well as the second draft submissions to term of ofƒ ce. Budget Council was also held on the Treasury which related to the two ofƒ ces. Other issues 16th and 17th August 2012.The Annual Performance related to petty cash and inventory are also discussed. Plan 2013/2014 has been developed, approved and Going forward the Ofƒ ce will be convening standing submitted to Treasury in March 2013. meetings between the Ofƒ ce of the HOD and MEC to improve working relations especially with regards to co- The Ofƒ ce ensured that preparations for the MTEC and ordination of Legislature issues and Executive Council Premiers Budget Committee were successfully done (EXCO) matters. and presented. Comments made at the two sessions were effected accordingly Ofƒ ce of the HOD. The Ofƒ ce Management of Performance Assessment Tool ensured that the 18 months priorities are communicated (MPAT) to the Department and action has been developed in this regard. The Ofƒ ce continued to lead the Departmental MPAT process. The Ofƒ ce facilitated a meeting to self-assess Programme of Action and GEYODI rating of the Department with all the Chief Directors on September 19, 2012. The Ofƒ ce ensured that scores The Ofƒ ce compiled and submitted a consolidated based on feedback from GPC audited process are progress report against the approved Programme Of reƒ ned. The revised submission has since been made Action and Gender Youth and Persons with Disabilities to the GPC and uploaded on the MPAT system. The 34 2012/2013. These reports were submitted to the ofƒ ce established MPAT Task Team comprising of the Gauteng Planning Commission (GPC) within the Ofƒ ce ofƒ cials from relevant units as per the key performance of the Premier. The Ofƒ ce shared with management the areas. MPAT terms of reference were adopted in quarterly analysis performance reports of the POA by the the performance management meeting. MPAT Gauteng Planning Commission.The Ofƒ ce coordinated remains standing item in both monthly Performance the attending of a POA bilateral meeting convened by Management meetings and Quarter Review Sessions the Planning Commission as a supporting and lead (QRS) of the Department. The Ofƒ ce also attended the Department for the provincial outcomes on 19 and 20 launch of the MPAT held on September 7, 2012 organised November 2012. The ƒ rst draft of the POA 2013/2014 by the Planning Commission. The Ofƒ ce ensured that was presented in that bilateral meeting with minor relevant units provide information needed for the MPAT amendments. Meeting was held with the Department submission in March 2013 to National Department of Social Development on 23 November 2012 to identify Performance Monitoring and Evaluation. targets that are similar and to agree on the approach reporting on those indicators. Coordination of the compilation of the Departmental Annual Report 2011/2012 Coordination between Oͦ ces in the Department The Ofƒ ce led the process of developing the In order to improve coordination in the Department, Department’s Annual Report for the 2011/2012 ƒ nancial the Ofƒ ce has initiated close working relations with the year. The report was submitted to the Auditor-General Ofƒ ce of the Chief Financial Ofƒ cer during the budget for the commencement of the Department’s audit in adjustment process to ensure that a consolidated keeping with the regulated timeframes. Interactions 2012/2013 adjustment submission to Treasury is done with the Ofƒ ce of the Auditor-General (AG) were held and at a central place. The submission for the ƒ nancial assistance given on the numerous requests received as year 2013/2014 for both the ƒ nancial and non ƒ nancial part of the audit. information was also coordinated through this meeting to ensure synergy and also to ensure that Department’s submission is within the indicative allocation for the MTEF period.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Reports to Treasury, Safety Portfolio and Audit Departmental performance evaluation reviews Committees Quarterly performance evaluation review sessions The Ofƒ ce led the process of consolidating the quarterly, were held as follows: First quarter review session was annual reports and power point presentations to the held on Tuesday, July 10, 2012 at the Kievits Kroon Treasury, Safety Portfolio and Audit Committees. Country Estate, Kameeldrift. Second quarter review Suggestions made by the Safety Portfolio and the session was held on Thursday, October 18, 2012 at Audit Committee to the Department were implemented Astrotech Conference Centre, Parktown. Third quarter accordingly and the additional information requested by review session was held on Friday, January 25, 2013 at the Committee has since been submitted. the Glenhove Conference Center, Glenhove. The fourth 35 review session was held in 21 April 2013 at Kievits Programme of Action (POA), GEYODI and Job Kroon Country Estate, Kameeldrift. The primary purpose Creation of these sessions was to review the Department’s organisational performance for the all the quarters of the The Ofƒ ce compiled and submitted a consolidated ƒ nancial year under review. During these sessions the quarterly and annual report against the approved POA, Ofƒ ce delivered a comprehensive performance analysis GEYODI and Job Creation. These reports were submitted report for each programme and interventions were to the Gauteng Planning Commission (GPC) within the conducted where necessary. Ofƒ ce of the Premier and Department of Economic Development. The Department convened four performance management committee meetings. The purpose of these Coordination of EXCO decisions/Cabinet memoranda meetings was to give an overview of the Department’s overall monthly performance, both non-ƒ nancial and The Ofƒ ce continued with the coordination of the ƒ nancial and also to come up with intervention plans submission of cabinet memorandums to the Ofƒ ce where necessary. of the Premier. Sister Departments were also involved where necessary to ensure successful implementation of the EXCO decisions.
Coordination of responses to Legislature questions
The Ofƒ ce continued with the facilitation of responses to all questions received from April 2012 to March 2013. In addition, it was important for the Department to ensure correctness of all response to questions, ensure alignment where the same or similar questions posed by the Legislature and the responses do not contradict previous responses, etc.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-programme: Financial Management
Purpose
The purpose of this sub-programme is to carry out all ƒ nancial, supply chain and risk management functions of the Department.
Strategic objectives
The sub-programme performs its duties and functions in pursuit of the following strategic objectives:
• To ensure effective ƒ nancial management with regard to control over revenue, budget, budge management and ƒ nancial reporting; • To ensure effective and efƒ cient supply management ; and, • To ensure an effective and efƒ cient risk management environment for the Department.
Strategic objectives Sub component: Finance Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Revenue R 13b776b000 R12b681b000 R20 521 000 R7 840 000 revenue Department management revenue collected revenue collected revenue collected collected received additional funds from the Department of Transport for 36 overtime payment of trafͤ c ofͤ cers deployed at testing stations.
12 report on 12 revenue 12 revenue - Target met. reconciliation of reconciliation reconciliation revenue collected reports reports
2.Budget 1 budget loaded bi- 1 budget loaded bi- 1 budget loaded bi- - Target met. management annual on BAS annual on BAS annual on BAS
8 budget 11 budget 10 budget 1 budget monitoring Target partially met. monitoring sessions monitoring session monitoring session session Budget monitoring conducted conducted sessions were scheduled but there was a challenge related to availability of managers other units. 13 In Year 13 In Year 13 In Year - Target met. Monitoring report Monitoring report Monitoring report submitted to submitted to submitted to Treasury Treasury Treasury
2 application for 2 application for 2 application for - Target met. virement virement virement
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub component: Finance Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 3. Financial 1 annual projections 1 annual submission 1 annual projections - Target met. Reporting to Treasury of projections to to Treasury Treasury
1 conͤ rmation letter 2 conͤ rmatory 2 conͤ rmatory - Target met. to Treasury letters of budget letters of budget loaded on BAS loaded on BAS submitted to submitted to Treasury Treasury
1 annual ͤ nancial 5 sets of ͤ nancial 5 sets of ͤ nancial - Target met. statement statements statements submitted to submitted to submitted to Auditor General and Auditor General and Auditor General and Treasury Treasury Treasury
Performance indicators Sub component: Finance Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. Revenue R 13 776 000 R12 681 000 R20 521 000 R7 840 000 Target partially 37 effectively managed met. Department received additional funds from the Department of Transport for overtime payment of trafͤ c ofͤ cers deployed at testing stations.
2. Revenue 12 12 12 - Target met. reconciliation reports
3. Budget loaded 111- Target met. on BAS 4.Budget monitoring 8 11 10 1 Target partially met. sessions conducted Budget monitoring sessions were scheduled but there was a challenge related to availability of managers other units.
5.In Year Monitoring 13 13 13 - Target met. reports submitted to Treasury
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub component: Finance Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 6.Submission of bi- 222- Target met. annual applications for virements to Treasury
7. Annual 111- Target met. submission of projections to Treasury 8.Conͤ rmatory 122- Target met. letters of budget loaded on BAS submitted to Treasury 9. Sets of ͤ nancial 252- Target met. statements submitted to 3- Target met. Auditor General and Treasury
Strategy to overcome areas of under performance
In order to meet targets on budget monitoring sessions, the unit will develop a year year-planner for all budget monitoring 38 sessions which will be communicated to management in the ƒ rst month of the new ƒ nancial year.
Changes to planned targets
The Finance sub -component did not have any changes made to the planned targets during the reporting period.
SUMMARY OF ACHIEVEMENTS
Revenue collection
The unit continued to meet with Road trafƒ c Management corporation (RTMC) regarding the Administrative Adjudication of Road Trafƒ c Offences (AARTO) Act, 1998, (Act No 46 of 1998) (AARTO) to resolve outstanding matters on Service Level Agreement (SLA).Those matters related to the detail ƒ nancial breakdown of Infringement Notices captured, received and payable.
Budget monitoring sessions and In Year Monitoring (IYM) Tool
Department continues to conduct budget monitoring sessions for ensuring that Departmental appropriated budget is spent in line with the set objectives. In addition, In Year Monitoring tool has been utilised effectively to enhance the effectiveness of budget monitoring sessions.
Prescribed submissions to Treasury and the Audit General
The Department has complied with the prescribed regulation for the submission of the In Year Monitoring (IYM) (IFS) and Interim Financial Statements & Annual Financial Statements (AFS). Department has meet its deadline for the submission of the Daft Annual Financial Statements to the Audit committee by the due date.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Supply Chain Management
Purpose
The purpose of this sub-programme is to carry out all supply chain management functions of the Department.
Strategic objective
The sub-component performs its duties and functions in pursuit of the following strategic objective:
• To ensure effective and efƒ cient supply management.
Strategic objectives Sub-component: Supply Chain Management
Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. Effective Effective Procurement Procurement - Target met. and eͦ cient and efͤ cient systems effective systems effective procurement procurement and efͤ cient and efͤ cient systems systems
2. Asset Asset management Assets managed Assets managed - Target met. management
3. Inventory Inventory Inventory managed Inventory managed - Target met. management management 39
4. Fleet Fleet management Fleet managed Fleet managed - Target met. management 5. Broad Based Achievement of BBBEE targets BBBEE targets - Target met. Black Economic BBBEE targets achieved achieved Empowerment (BBBEE)
Performance indicators Sub-component: Supply Chain Management
Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Procurement - 11- Target met. plans consolidated
2.Report on 12 12 12 - Target met. commitments
3.SLA with GSSC 12 12 6 6 Target partially met monitored through because some of monthly reports the functions were migrated to the Department as from 1 April 2012.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Supply Chain Management
Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 4.Asset veriͤ cations 222- Target met. conducted
5.Asset register 12 12 12 - Target met. updated on acquisition of new assets
6.Asset register 12 12 12 - Target met. reconciled with BAS report
7.Assets disposal 12- 2Target not met as meeting held there were no assets to be disposed, hence no meetings were held. 8.Monitor stock 12 12 12 Target met. - levels 9.Monthly 12 12 12 - Target met. reconciliation of stock on hand against system report 10.Inventory stock- 444 Target met. 40 take reports -
11.Trip authority 12 12 12 - Target met. renewed
12.Travel claims 12 12 12 - Target met. processed 13.Monthly fleet 12 12 12 - Target met. expenditure reports compiled
14.BBBEE reports 12 12 12 - Target met. compiled
Strategy to overcome areas of under performance
With regards to the target on the disposal of assets and monitoring of the SLA with Gauteng Shared Services, the Department will reƒ ne these indicators during the next strategic planning session.
Changes to planned targets
The Supply Chain Management sub- component did not have any changes made to the planned targets during the reporting period.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 SUMMARY OF ACHIEVEMENTS
Migration of functions
During the period under review, Gauteng Shared Services (GSSC) Treasury has transferred some of the functions of the Directorate: Supply Chain Management. This process of transferring the procurement function from GDF to the Department commenced during the reporting period.
Asset veriͤ cation and disposal
An asset veriƒ cation process was completed during the reporting period, with inventory counts for the 4 quarters of 41 the ƒ nancial year completed. The Department continued to make use of SAP Inventory Management system. During the accounting period under review, there were no assets disposed however the unit have continued to update its ƒ xed assets register on a monthly basis. The value of additions or assets acquired during the accounting period under review is disclosed in the ƒ nancial statements.
Procurement plans
The sub-component has monitored and ensured that programme managers submit their procurement plans on the prescribed date, so that Supplier Chain Management will have sufƒ cient time to consolidate these plans into a consolidated Departmental procurement plan. On a quarterly basis Supplier Chain Management continued to review the quarterly spending versus set date of the procurement.
Fleet management
Department continues to monitor the effective usage of the fleet. In addition, more vehicles were procured to enhance service delivery by trafƒ c law enforcement and oversight of the law enforcement agencies.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Risk Management
Purpose
The purpose of this sub-programme is to carry out all risk management functions of the Department.
Strategic objective
The sub-programme performs its duties and functions in pursuit of the following strategic objective:
• To ensure an effective and efƒ cient risk management environment for the Department.
Strategic objectives Sub-component: Risk Management
Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. To ensure Annual risk Annual risk Annual risk - Target met. effective and assessment assessment assessment eͦ cient workshop workshop workshop management conducted conducted conducted and mitigation of identiͤ ed - Departmental risk Departmental risk 3 Departmental risk Target partially met. risks within the proͤ le and annual proͤ le and annual proͤ le and annual Departmental risk Department audit plan approved audit plan approved audit plan approved proͤ le and annual by the Audit by the Audit by the Audit audit plan has to Committee Committee Committee be prepared and approved on annual 42 basis. This indicator needs to be revised in the 2013/14 ͤ nancial year.
- Internal controls Internal controls - Target met. for risk mitigation for risk mitigation monitored monitored
2. To resolve - Observations/ Observations/ - Target met. observations / ͤ ndings raised by ͤ ndings raised by ͤ ndings raised by the GAS and the the GAS and the the Gauteng Audit AG resolved within AG resolved within Services (GAS) agreed timeframes agreed timeframes and the Auditor- General (AG) on - Quarterly reports Quarterly reports - Target met. the annual audit of on GAS and AG on GAS and AG the Department observations/ observations/ ͤ ndings submitted ͤ ndings submitted
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Performance indicators Sub-component: Risk Management
Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Risk assessment 11 1 - Target met. workshop conducted
2.Departmental risk - 4 1 3 Target partially met. proͤ le and audit plan Departmental risk proͤ le approved by the Audit and annual audit plan Committee has to be prepared and approved on annual basis. This indicator needs to be revised in the 2013/14 ͤ nancial year.
3 Internal controls -1212- Target met. for risk mitigation monitored
4.Observations/ͤ ndings -4 4 - Target met. raised by the GAS and the AG resolved within agreed timeframes
5.Reports on GAS -4 4 - Target met. and AG observations/ ͤ ndings submitted 43
Strategy to overcome areas of under performance
Departmental risk proƒ le and annual audit plan has to be prepared and approved on annual basis. This indicator needs to be revised in the 2013/14 ƒ nancial year.
Changes to planned targets
The Risk Management sub-component did not have any changes made to the planned targets during the reporting period.
SUMMARY OF ACHIEVEMENTS
The Department’s risk mitigation processes are on-going and reports are compiled on a monthly basis indicating progress in monitoring and managing the overall risks of the Department. The Directorate continued to monitor the identiƒ ed risks in the Department and followed up on progress made in the implementation of the action plans designed to mitigate the risks. The internal risk policy was amended to change the frequency of the risk management committee meetings which are now held on a quarterly basis. Risk management meetings are were held as planned on a quarterly basis and as result there is a gradual improvement in risk management .
Annual global risk assessment workshop was conducted by the Department together with Gauteng Department of Finance with the objective of identifying strategic risks for the Department. Such risk proƒ le provided a platform for compilation of the audit plan that was approved.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-Programme 1.4: Corporate Services
Sub-component: Legal services
Purpose
The purpose of the sub-programme is to render an effective and efƒ cient legal support service to the Department.
Strategic objectives
The sub-programme performs its duties and functions in pursuit of the following strategic objectives:
• To provide advisory services for legal questions; • To provide services for policy and litigation management; • To provide services for contract management; and, • To provide services for legislative compliance.
Strategic objectives Sub-component : Legal Services Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. Provision of 12 reports 12 reports on 12 reports on - Target met. advisory services cases tracked and cases tracked and on legal questions, responded to responded to 44 policy 12 policies 40 policies 7 policies Deviation is 33. The target partially The sub –program achieved due to has requested a the fact that it has revision at the level dependencies of performance external to the unit indicator for the – other business reporting period units and Policy 2013.14 due Management to the fact that Committee achievement of target is informed by business units and the legal service is a support function 12 monthly reports 12 monthly reports 12 monthly reports - Target met. on polices reviewed on polices reviewed on polices reviewed
2. Provision 12 reports on 12 reports on 12 reports on - Target met. of services contract drafted contract drafted contract drafted on contract management
3. Provision 3 reports on 4 quarterly reports 4 reports on - Target met. of services the levels of on the levels of the levels of on legislative compliances compliances compliances compliance 12 reports 12 reports on 12 reports on - Target met. legal opinions legal opinions provided provided
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Performance indicators Sub- component: Legal Services
Performance indicators Actual Planned targets Actual Deviation Comment on deviations achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Litigation management 12 12 12 - Target met. services provided
2.Policy environment - 40 7 33 The target partially managed achieved due to the fact 45 that it has dependencies external to the unit – other business units and Policy Management Committee.
12 12 12 - Target met.
3.Contract management 12 12 12 - Target met. services provided
4.Legislative compliance -44-Target met. monitored
5.Legal opinion provided - 12 12 - Target met.
Strategy to overcome areas of under performance
The sub-programme will revise the performance indicator and the target in the next ƒ nancial year.
Changes to planned targets
The Legal services sub component did not have any changes made to the planned targets during the reporting period.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 SUMMARY OF ACHIEVEMENTS
Litigation Management
Two matters were settled out of court during the reporting period. The basis for settlement was analysis of the facts and legal cost beneƒ t exercise. During the reporting period, 9 summonses were served and 17 letters of demand were received against the Department. The Department has observed a trend in criminal charges against the trafƒ c ofƒ cers and in the current reporting period 3 ofƒ cers were charged with reckless and negligent driving and all did not forfeit state protection as the State Attorney duly represented them in court proceedings. Further the Department has also observed that civil claims in the main are based on Unlawful arrests due to trafƒ c ofƒ cers safeguarding law enforcement.
During the reporting period, the Department‘s liaison with the State Attorney was sustained and effective in relation to litigation matters due to the tracking controls developed by the sub programme. The Department currently has a total caseload of 89 active ƒ les. The Department’s has experienced strengthened collaboration with the Ofƒ ce of the Premier in relation to litigation management through their electronic system which assists Departments in tracking and reporting on respective litigation processes.
Policies
The Department’s policy formulation and review is informed by an adopted Policy Development Framework and its implementation is monitored by Policy Management Committee. During the reporting period seven 7 policies were drafted, considered and adopted by the Policy Management Committee.
Contracts
The Department has adopted contractual processes and procedures to guide the business units to effectively manage interaction with service providers. To this end 10 Service Level Agreements (SLAs) were drafted and negotiated with 46 various service providers to ensure support to business units in effecting the mandate of the Department.
Legislative compliance
During the year under review the sub programme ensured compliance with the legislation which among others was in relation to the provisions of the Promotion of Access to Information Act 2 of 2000 (PAIA) mainly the submission of Section 32 Report to the Human Rights and also responded to a civil claim by Media 24 in relation PAIA. Further, the Department responded to enquiries by the Public Protector in relation to complaints brought in line with the Public Protector Act 23 of 1994.
Legal opinions
Oral and written opinions were provided to various business units and Departmental governance structures based on speciƒ c legal questions. To this end 15 legal opinions were provided, which among others related to debt –write offs, contractual provisions, civil claims, legislative/regulatory interpretations and labour appeals.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Human Resources
Purpose
The purpose of the Directorate: Human Resources is to render a comprehensive human resource support service that will enable the Department to contribute to the achievement of corporate objectives by developing a competent, highly motivated staff, and fostering a flexible, responsive working environment that enhances opportunities and maximises the potential of every staff member.
Strategic objective
The primary strategic objective of the Directorate: Human Resource Management and Development is to enhance the capability and capacity of Human Resources.
Strategic objectives Sub- component: Human Resources Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. Promote 1 HIV/AIDS plan 1 HIV/AIDS plan 1 HIV/AIDS plan - Target met. and sustain an approved developed developed effective work environment
3 quarterly and 1 4 quarterly HIV/AIDS 1 quarterly HIV/AIDS 3 quarterly HIV/ Target partially cumulative annual reports reports AIDS reports not met. Restructuring reports were submitted at Department of 47 submitted to the Health - function Multi Sectoral AIDS shared and Unit (MSAU) reporting
1 EWP calendar 1 EWP calendar 1 EWP compiled - Target met. compiled compiled
4 wellness sessions 1 wellness session 1 wellness session - Target met. implemented implemented implemented
4 quarterly psycho- 4 quarterly psycho- 4 quarterly psycho- - Target met. social reports social reports social reports produced produced produced 4 policy awareness 4 policy awareness 16 policy awareness 12 policy awareness Target exceeded. sessions conducted sessions per annum sessions sessions conducted Additional PMDS sessions facilitated per Chief Directorate.
17(81%) of 80% of misconduct 25% of misconduct 60% of misconduct Target partially met. misconduct cases cases ͤ nalised cases ͤ nalised cases not ͤ nalized Non-availability of ͤ nalised within 60 within 60 days parties. days resolution of received cases
4 quarterly labour 4 quarterly labour 1 quarterly labour 3 quarterly labour Target partially analysis report analysis report analysis report analysis report not met. Information submitted disseminated through bi-lateral meetings.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub- component: Human Resources Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 2 labour relations 2 labour relations 1 labour relations 1 labour relations Target partially training sessions for training sessions for training session for training session for met. This target will SMS and MMS SMS and MMS SMS and MMS SMS and MMS be met in the next ͤ nancial year.
- 2 monitoring report - 2 monitoring reports Target not met. No on values on values not tool to measure the submitted impact of values.
4 quarterly HR 4 quarterly HR 4 quarterly HR - Target met. administration administration administration report compiled report compiled report compiled
2. Recruit and 1 human resource 1 human resource - 1 human resource Target partially met. retain a diverse plan reviewed plan implemented plan not developed Draft developed and and well qualiͤ ed it is envisaged that workforce it will be approved by the ͤ rst quarter of the new ͤ nancial year.
1 Employment 2 Employment 2 Employment - Target met. Equity plan and equity plan reviewed equity plan reviewed report to the and implemented and implemented Department of Labour 48 4 Employment 2 Employment 2 Employment - Target met. Equity target reports Equity target reports Equity target reports
3. Provide training 1 report on 4 reports on 4 reports on - Target met. and development workplace skills workplace skills workplace skills programmes plan implemented plan implemented plan implemented
4 Public Sector and 4 Public Sector and 4 Public Sector and - Target met. education Training education Training education Training Authority reports Authority reports Authority reports
1 training impact 2 training impact 10 training impact 8 training impact Target exceeded. assessment reports assessment reports assessment reports assessment reports The unit assessed more than 2 training sessions.
4 performance 4 reports on 4 reports on - Target met. management performance performance system and management management development reports system and system and produced development development
1 PMDS monitoring 1 PMDS monitoring 1 PMDS monitoring - Target met. session session session
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Performance indicators Sub-component: Human Resources Performance indicators Actual Planned Actual Deviation Comment on deviations achievement targets Achievement from planned 2011/2012 2012/2013 2012/2013 target to actual achievement for 2012/2013 1.HIV/AIDS plan 111- Target met. Developed
2.HIV/AIDS reports 3 and 1 4 1 3 Target partially met. Restructuring at Department of Health - function shared and reporting
3.EWP calendar compiled - 1 1 - Target met.
4.Wellness session 411- Target met. implemented
5.Psycho -social reports 444- Target met. produced 6.Policy awareness sessions 1 4 16 12 Target exceeded. Additional conducted PMDS sessions facilitated per Chief Directorate.
7.Misconduct cases 65% 80% 25% 60% Target partially met. Non- ͤ nalized within 60 days availability of parties.
8.Labour analysis report - 4 1 3 Target partially met. 49 Information disseminated through bi-lateral meetings.
9.Labour relations training - 2 1 1 Target partially met. This sessions for SMS and MMS target will be met in the next conducted ͤ nancial year.
10.Monitoring report on - 2 - 2 Target not met. There values produced was no tool developed to measure the impact of values.
11.HR administration report -44-Target met. compiled 12.Human resource plan 1 1 - 1 Target not met. Draft implemented developed and it is envisaged that it will be approved by the ͤ rst quarter of the new ͤ nancial year.
13.Employment equity plan 112- Target met. reviewed and implemented
14.Employment Equity -22-Target met. target report produced
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Human Resources Performance indicators Actual Planned Actual Deviation Comment on deviations achievement targets Achievement from planned 2011/2012 2012/2013 2012/2013 target to actual achievement for 2012/2013 15.Reports on workplace - 44- Target met. skills plan implemented
16.Public Sector and - 44- Target met. education Training Authority reports produced
17.Training impact 1 2 10 8 Target exceeded. The unit assessment reports assessed more than 2 produced training sessions.
18.Reports on performance 444- Target met. management system and development
19.PMDS monitoring - 11- Target met. session conducted
Strategy to overcome areas of underperformance:
Promote and sustain an effective work environment
With regards to the targets that were not met, the directorate will ensure presentation of HIV/AIDS quarterly reports 50 to the Department of Health Multi - Sectoral quarterly transversal meetings, continuous engagement with GDF and relevant stakeholders for the ƒ nalisation of misconduct cases and re- introduce quarterly reports and newsletter for flow of information on labour related matters.
Recruit and retain a diverse and well qualiͤ ed workforce
The Directorate will improve on the timeous ƒ lling of vacant positions and enhance compliance with the legislation relating to recruitment and selection.
Provide training and development programmes
Refresher sessions with SMS and MMS on labour related policies and procedures will be conducted. Support to line management on the interpretation and application of the Performance and Development System will be provided.
Changes to planned targets
The Human Resources sub component did not have any changes made to the planned targets during the reporting period.
SUMMARY OF ACHIEVEMENTS
HIV/AIDS plan developed
An HIV/AIDS quarterly report was presented to the Provincial Department of Health together with quarterly reports on progress. The report details progress what will be done in order to deliver on the prevention, treatment, care and support in relation to HIV/ AIDS. It also assists the Provincial Department of Health in recommending for conditional grants and in tracking how much the programme is contributing to provincial targets.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Wellness session implemented
In order to consistently and continuously create a conducive environment for disclosures, the Department held two wellness sessions. One session targeted to female employees was held in August 2013 during the commemoration of the women’s month and the other one in March 2013 for all internal employees including contract workers employed by private cleaning and security companies. Attendance for both sessions was between 600 and 800. During these sessions, wellness brochures and fliers on HIV/AIDS were distributed to attendees. The wellness clinics were coupled with HIV counseling and testing (HCT) campaign where employees were tested for HIV, hemoglobin, blood pressure and diabetes. This is in keeping with the objective of sustaining awareness for behavior change and in support of the Provincial Government’s objective of testing people for HIV and Tuberculosis.The quarterly psycho-social utilization reports were received from the care ways, the appointed service provider. The reports showed an improvement in the utilization rate from 3% in the ƒ rst quarter to 3.5% in the last quarter. Some of the presenting problems also saw a decrease at the end of the ƒ nancial year.
Policy awareness sessions conducted
In order to ensure that employees are kept abreast of developments in the HR policy environment, 16 awareness sessions were conducted for the year. These centered the following aspects Injury on Duty; Pensions Laws Amendments; Government Employees Medical Aid Scheme; Performance Management and Development System(PMDS);Breast cancer and Bursary Induction. In addition, 11 labour forum meetings, 2 special labour forum meetings and 1 policy task team meetings were held as part of the consultation process with organized labour on the development of departmental policies, which resulted in the review and adoption of the Labour Forum Terms of references.
HR administration report compiled
As at the end of March 2013, the Department had a total number of 1 212 employees, inclusive of contract workers. The breakdown in terms of race and gender is available on the Human Resource oversight report, which forms an intrinsic part of this report. A Human Resource query line was introduced to deal with all queries and ensure that the resolution of the queries is monitored. Through this established line, a total of 296 routine HR queries were received and 51 ƒ nalized during the reporting period. The Department made 60 appointments during the year under review. All of these appointments were full-time employees. A total of 61 terminations were processed.
A total number of 461 employees who were eligible for the payments of performance bonuses and pay progression for 2011/12 ƒ nancial year were ƒ nalized. Outstanding queries and grievances will be dealt with in the coming ƒ nancial year as part of the mop sessions
Workplace Skills Plan (WSP)
The Department monitored the attendance by learners as well as compliance with the requirements outlined by the Gauteng City Region Academy (GCRA). One (1) Public Sector and education Training Authority reports produced and submitted to the Public Service Education and Training Authority (PSETA). The focus on skills development targeted implementation of the training interventions identiƒ ed through the skills audit. In this regard, the Department was able to train 604 (78.2%) employees out of the 530 initially planned or targeted for. A total of 87 employees were offered short courses to enhance their performance in ƒ elds relevant to the work of the Department. Of these, 289 (30%) were women and 315 (32%) were men.
Employment equity plan reviewed and implemented
Employment Equity plan and report was submitted to Department of Labour on 30 September 2012. A total of 3 People with Disabilities (Pwd) were appointed on a contract basis as interns. This translates into 1.3% which is below the set provincial target of 2%. Assistive devices and supporting equipment was bought to ensure reasonable accommodation in line with relevant legislation.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Information and Technology
Purpose
The purpose of the sub-component: Information Technology is to ensure the delivery of an efƒ cient and effective Information Technology (IT) support that will enable the business to achieve its strategic goals.
Strategic objectives
The sub-component performs its duties and functions in pursuit of the following strategic objectives:
• To develop IT systems, co-ordinate and manage IT projects and databases, and to co-ordinate information 52 management strategies; • To implement ICT security, develop policies, procedures and standards and enforce compliance; and, • To develop and maintain information and knowledge management.
Strategic objectives Sub-component :Information Technology Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. Integrated 1 ICT strategies and 1 ICT strategies and 1 ICT strategies and - Target met. information implementation plan ICT plan reviewed ICT plan reviewed management reviewed and monitored and monitored and technology support services
Performance indicators Sub-component :Information Technology Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Reviewed ICT 111- Target met. strategy and implementation plan
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component :Information Technology Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 2.Reviewed, 12 12 12 - Target met. implemented and monitored SLA”s
3.Identiͤ ed and 12 12 12 - Target met. mitigated risks
Changes to planned targets
The ICT sub component did not have any changes made to the planned targets during the reporting period.
SUMMARY OF ACHIEVEMENTS
ICT strategies and ICT plan reviewed and monitored
A review of the Information Communication and Technology (ICT) strategy and ICT plan was done with the intention of including the ƒ ndings from the Auditor General which highlighted the proper alignment with the Departmental Annual Performance Plan. The strategy highlighted amongst others, the importance of ICT governance which was covered through development, implementation and monitoring of IT policies, standards and procedures.
The challenge remained the delay in the approval of the new ICT structure which was ƒ nally done in the last quarter of the year. This led to the delay in the development of a Knowledge Management (KM) strategy due to lack of skilled resources. It is envisaged that the recruitment process for the required skills will commence in the next ƒ nancial year. 53
The ICT Plan included the following projects which were implemented successfully:
• IT Service desk solution was implemented and it improved the efƒ ciency and effectiveness of the desktop support thus improving the turnaround time of calls logged and resolved. • Implementation of the Cyber Kiosk project where IT equipment is made available at regional ofƒ ces for the Trafƒ c ofƒ cers who are always out of ofƒ ce to access departmental information such as e-mail, internet and intranet thus bridging the digital divide. • Implementation of Voice over Internet Protocol (VoIP) pilot which reduced the telephone costs at the head ofƒ ce and Ikhaya Lithemba regional ofƒ ce, with the possibility of implementation in the next ƒ nancial year. • Due to increase in theft of IT equipment, a project on installation of surveillance cameras and access controls at regional ofƒ ces Kruis Street was commenced with improvement of safeguarding the IT assets.
Implementation and monitoring of IT SLA’s
Review and approval of Gauteng Department of Finance Technology Support and Services (TSS) and Department of Community Safety was entered into and approved. The Service level agreement was reviewed with the intention of stating the important services by the TSS for the Department of Community Safety and clarifying the roles and responsibilities and how the SLA will be monitored. Monitoring was done through monthly meetings and minutes taken in those meetings. This improved the relationship between the two department’s IT units. No new SLA’s were entered into.
Identiͤ cation and mitigation of IT risks
The assessment of IT risks was done through the internal audit (GAS) and the Auditor General. Mitigation and action plans were developed and progress report was reported monthly and presented at the departmental risk committee. The main challenges with the Disaster Recovery ƒ nding were that data centre was hosted at the Gauteng Department of Finance (GDF) which was responsible for the GPG Disaster Recovery. The ƒ nding of the lack of IT skilled resources in the department was to be resolved as soon as the new IT structure was approved and implemented.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Directorate: Compliance and Auxiliary Services
Purpose
The purpose of the Directorate is to promote compliance and combat fraud and corruption in the public service.
Strategic objectives
• Promotion of an ethical environment; • Ensure Compliance with the Road Trafƒ c Act; and, • Facility Management Support Services.
Strategic objectives Sub-Programme: Compliance and Auxiliary Services Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. Promotion 4 quarterly reports 4 fraud detection 4 fraud detection - Target met. of an ethical on fraud detection reviews reviews environment reviews
4 awareness 4 fraud, ethics and 4 fraud, ethics and - Target met. session MISS awareness MISS awareness
12 monthly reports 12 monthly reports 12 monthly reports - Target met. in respect of in respect of in respect of fraud prevention fraud prevention fraud prevention 54 implementation plan implementation plan implementation plan
1 audit of conducted Audit of business - 1 audit of business Target not met. This at Supply Chain interest of interest of target will be met Management employees employees in the next ͤ nancial year.
12 reports in respect 12 monthly reports 12 monthly reports - Target met. of hotline cases on hotline cases on hotline cases investigated investigated investigated
6 security threat 1 security threat 1 security analysis - Target met. analysis analysis report
1 fraud risk 1 fraud risk - 1 fraud risk Target not assessment and assessment and assessment and met. fraud risk annual plan annual plan annual plan assessment and annual plan will be developed in the next ͤ nancial year.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-Programme: Compliance and Auxiliary Services Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 2. Development and 12 monthly reports 12 reports on GPG 12 reports on GPG - Target met. implementation of on GPG criminal criminal criminal integrity strategy activities
12 monthly reports 12 monthly reports 12 monthly reports - Target met. on implementation on implementation on implementation the sectoral/integrity the sectoral/integrity the sectoral/integrity strategy strategy strategy
12 monthly 12 monthly 12 monthly - Target met. reports on reports on reports on implementation of implementation of implementation of GPG Anti-corruption GPG Anti-corruption GPG Anti-corruption framework framework framework
3. Ensure 22 audits on 6 audits on 6 audits on - Target met. compliance with compliance compliance compliance the Road Traͦ c and inspection and inspection and inspection Act conducted conducted conducted
Performance indicators Sub-Programme: Compliance and Auxiliary Services Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual 55 achievement for 2012/2013 1.Fraud detection 444- Target met. reviews
2.Fraud, Ethics and 444- Target met. MISS awareness sessions
3.Facilitate 12 12 12 - Target met. monthly reports on Fraud prevention implementation plan
4.Audit of business 11- 1Target not met, interest of there were capacity employees shortages in the unit and the Department will conduct this activity in the next ͤ nancial year.
5.Monthly report 12 12 12 - Target met. on hotline cases investigated produced
6.Security threat 611- Target met. analysis conducted
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-Programme: Compliance and Auxiliary Services Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 7.Fraud risk 1 1 - 1 Target not met, the assessment and assessments and annual plan annual plans will be conducted in the next ͤ nancial year.
8.Manage external 12 12 12 - Target met. and corruption
9.Monthly reports 12 12 12 - Target met on GPG criminal activities
10.Monthly reports 12 12 12 - Target met. on implementation the Sectoral/ Integrity Strategy
11.Monthly 12 12 12 - Target met. reports on implementation of GPG Anti-corruption framework
12.Compliance 2266-Target met. Audits and 56 inspection conducted
Strategy to overcome areas of under performance
The following targets were not met during the year under review namely audit of business interest of employees and fraud risk assessment and annual plan. The Department will ensure that these target are met in the next ƒ nancial year.
Changes to planned targets
The Compliance and Auxiliary sub component did not have any changes made to the planned targets during the reporting period.
SUMMARY OF ACHIEVEMENTS
Fraud and anti-corruption
The Department registered criminal cases for internal corruption and misconduct emanating from theft of laptops, irregular procurement and fraudulent registrations of students at the trafƒ c college. Another case within the Department that was investigated and concluded, involved the unauthorised use of 3G Card. Recommendations were made for disciplinary proceedings to be instituted.
External cases included the investigations of hotline cases. Some of the cases are still in the criminal courts, whilst others have been concluded departmentally and staff dismissed. Brakpan DLTC had 5 examiners that were charged criminally for fraud and 4 have already been dismissed departmentally by Ekurhuleni Metro. 2 Ekurhuleni Metro Police Department senior ofƒ cers are currently attending criminal case for corruption conduct as a result of NACH hotline referral. Investigations on fraud and corruption misconducts further resulted in 4 ofƒ cials from the Department of Roads and
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Transport facing fraud and corruption charges and criminal proceedings are continuing. Together with these are 2 more external people (members of the public) were charged for the same offences. Sedibeng District had 4 ofƒ cials charged with various offences such as fraud, misrepresentation and corruption. Others were found guilty whilst one is still to be arrested.
The challenges experienced include, among others, (1) Access to eNaTIS system for information veriƒ cation during investigations. (2) Criminal cases that were referred to the HAWKS regarding corruption in the DLTC as audited by the Department did not receive appropriate attention due to lack of knowledge on the Police side in matters of DLTC functions. These cases were all returned to the department and had to be re-started afresh. (3) SAPS refused to second ofƒ cers to the department as required by the Sectoral Strategy implementation plan, (4) Non co-operation of LEAs and GPG departments in forwarding information to the department on fraud and corruption cases as required by the Sectoral Strategy
Security Services
Following the audit ƒ ndings of State Security Agency (SSA) with regards to MISS Policy compliance, the Department has implementation an action plan developed jointly with SSA to ensure compliance with the minimum standards of Security compliance matrix. The following achievements and work-in-progress have been recorded.
A Security Manager has been appointed. A security component or support structure for the security manager was established in line with DPSA directives and processes. Security committee was established within the Department. security policy and directives of the Department were implemented. A classiƒ cation system in the records management was ƒ naliseed. Security training and awareness sessions were conducted within the Department to existing staff as well as during induction sessions to the new employees, and training is currently being attended by security staff. Security threat and risk assessment were conducted in the ofƒ ce of the MEC due to burglary. The Departmental staff in Supply Chain Management and Personal Assistants were subjected to security screening and vetting and almost 95% was completed. ICT security measures were implemented by the IT Unit to prevent theft and unauthorised access.
Linking performance with budget 57 Detail per programme 1: Administration 2012/13 2011/12 Detail per Final Actual Over/Under Final Actual Over/Under sub-programme Appropriation Expenditure Spending Appropriation Expenditure Spending R’000 R’000 R’000 R’000 R’000 R’000
1.1 Oͦ ce of MEC 7 051 7 048 3 6 340 6 199 141 1.2 Oͦ ce of HOD 7 641 7 641 0 6 882 6 356 526 1.3 Financial Management 14 512 13 872 640 12 623 12 040 583 1.4 Corporate Services 28 491 24 862 3 629 25 428 24 917 511 1.5 Legal 2 921 2 686 235 2 851 2 763 88 1.6 Security 890 675 215 754 688 66 Total 61 506 56 784 4 722 54 878 52 963 1 915 R2.0million in the main is due to vacant posts.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 585 Programme 2 : Civilian Oversight
The purpose of the programme is to CIVILIAN OVERSIGHT 58 facilitate the delivery of improved police services through monitoring and evaluating the functioning of the province’s Law Enforcement Agencies (LEAs). The programme is also responsible for the determination of policing needs and priorities for the province to give effect to the provisions of section 206 (1) of the Constitution.
GautengGauG teng ProvincialProvincial GovernmentGoverve nment| DepartmentDepartment ooff CCommunityommunityt SafSafetyfetyt | Votee 9 | AnnualAnnAnnnualu ReRReportport2t 22012/13012/13 Programme 2: Civilian Oversight
The purpose of the programme is to facilitate the delivery of improved police services through monitoring and evaluating the functioning of the province’s Law Enforcement Agencies (LEAs). The programme is also responsible for the determination of policing needs and priorities for the province to give effect to the provisions of section 206 (1) of the Constitution. The programme consists of two sub-programmes, namely, Monitoring and Evaluation and Policy and Research. This programme takes responsibility for the performance of the police oversight functions outlined in section 206 (3) of the Constitution of the Republic of South Africa, 1996. It is this programme that essentially performs the functions of a Provincial Secretariat for Safety and Security as provided for in sections 2 and 3 of the SAPS Act, 1995 (Act No. 68 of 1995). Moreover, this programme also gives effect to the Civilian Secretariat for Police Service Act 2 of 2011 and endeavored to meet many of the objectives contained therein such as monitoring SAPS implementation of the Domestic Violence Act, implementing directives issued by the Minister and monitoring the utlisation of the SAPS budget. As in the ƒ rst two programmes, the priorities for the next 18 months adopted by the Executive Council have compelled the Department to revisit its strategic objectives in the Annual Performance Plan 2012-2013.
Of particular signiƒ cance in this regard is the priorities that focus on the ‘reduction of serious and violent crimes’, ‘crime perception management’, ‘effectiveness and integration of the criminal justice system’ as well as the ‘prevention and combating of corruption against the LEAs’.
The overall structure of the programme may change in line with the Civilian Secretariat for Police Service Act in the next ƒ nancial year.
Sub-component : Policy and Research
Purpose
The purpose of the Sub-component: Policy and Research is to undertake research on safety and security matters with the intention of improving policing and assisting the Department in making informed strategic decisions. 59
Strategic objective
To provide quality research and information on safety and security matters.
Strategic objectives Sub-component: Policy and Research Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. To provide - 5 sessions on - 5 Target not met. quality research determination of The matter was and information on localised policing hampered by safety and security needs and priorities slow progress. matters coordinated The matter will be addressed at the GISCC.
- 3 Implementation 2 reports produced 1 Target partially met. of rural safety plans 2 evaluation reports evaluated as only 2 rural safety plans were developed.
3 research reports 6 research reports 6 research reports - Target met. produced produced 3 crime overview 4 crime overview 4 crime overview - Target met. reports reports reports produced
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Policy and Research Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 283 information 150 requests 383 requests 233 Target exceeded. A request attended to attended to attended to librarian was hired and resource centre awareness sessions held, which led to a higher usage of the resource centre.
6 awareness 10 awareness 10 awareness - Target met. projects undertaken projects undertaken projects undertaken
Performance indicators Sub-component: Policy and Research Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Determination of -5-5Target not met. localised policing The matter was needs and priorities hampered by coordinated slow progress. The matter will be 60 addressed at the GISCC. 2.Implementation - 523Target partially met. of rural safety plans 2 evaluation reports evaluated as only 2 rural safety plans were developed.
3.Number of 366- Target met. research reports
4.Number of crime 344- Target met. overview report produced
5.Provide an 283 150 383 233 Target exceeded. A information librarian was hired base through the and resource centre resource centre awareness sessions held, which led to a higher usage of the resource centre.
6 1010- Target met.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Strategy to overcome areas of under performance
The Department will ensure that Policing Needs and The research on Brand Awareness sought to assess Priorities is placed on the agenda of the Gauteng knowledge of the Department by various stakeholders Intergovernmental Safety Co-ordinating Committee externally, as well as the manner in which the Department (GISCC) meetings. In addition, the Department will communicates its programmes and campaigns endeavor to ensure that SAPS includes Policing Needs internally. Some recommendations were made on the and Priorities in their annual performance plans. correct branding of the Department, as well as provision Furthermore, the Department will participate in sessions of information to all staff in the Department on its core with the Metropolitan Police Departments to ensure that mandate and the different programmes contained within Policing Needs and Priorities are included in their annual it. The Department has already started implementing plans for 2013\14. At the beginning of the new ƒ nancial these recommendations through a series of workshops, year the Department was part of the Johannesburg ƒ rstly with internal staff members and outsourced staff 61 Metropolitan Police Departments Integrated such as cleaners and security guards. Development Planning (IDP) planning workshop. The Evaluation of the Gauteng Provincial Scholar Changes to planned targets Patrol Programme was aimed at assessing the effectiveness of the programme in making learners risk The Policy and Research sub component did not have averse and preventing accidents, since its inception. any changes made to the planned targets during the Recommendations were made on the systems to be put reporting period. in place to make sure that the programme is run well. This included ensuring that there is one updated database for SUMMARY OF ACHIEVEMENTS all the schools that have a scholar patrol programme. The ƒ ndings of the study were presented to the Chief Research projects conducted Directorate: Gauteng Trafƒ c Police and it is envisaged that the recommendations will be implemented. In the year under review the Directorate: Policy and Research conducted and completed six research The assessment of the implementation of Sector projects namely, the Brand Awareness and Departmental Policing in Hillbrow was undertaken with the intention Perception Audit, an Evaluation of the Gauteng Provincial of ascertaining whether the sector policing model was Scholar Patrol Programme, The implementation of appropriate for the area, given the nature of crime and the sector policing in Hillbrow, An assessment of the school terrain (high rise buildings). The project recommended and shebeen raids programme, An impact assessment the marketing of the sector policing concept, emphasis of the community patroller programme and the on police informers and addressing issues of corruption assessment of road safety measures and strategies to in the police. The research report will be presented to address accidents and fatalities in Gauteng. Most of the Department as well as SAPS management so as to the projects undertaken related to impact assessment ensure that the recommendations are implemented and and this is in line with the need to measure the effect of monitored. the Department’s programmes. The Directorate made a great deal of headway in providing an information base through the resource centre.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 The study on the shebeen raids sought to establish the impact of raids that were carried out by the Department and SAPS, in shebeens that were near schools and those not adhering to legislation. Recommendations around multi- agency partnerships in ensuring school safety at a ward level as well as educating shebeen owners were made. Other recommendations are on the establishment of a school security plan. It is envisaged that the recommendations will be implemented.
The unit also carried out an Evaluation of the Community Patroller Programme to assess its impact since inception. Recommendations on a policy framework for the Patrollers, as well as a proper system to monitor them, among others, were made. The report has been shared with the Directorate: Community Police Relations and the recommendations will be implemented. 62 Finally, the unit undertook a study to assess measures put in place to address road accidents and fatalities. Recommendations on the improvement of townplanning among historically disadvantaged communities were made. This includes improvement of road networks and pedestrian environments. Educational workshops and media campaigns are also to be used to change undesirable lifestyle behavious such as the usage of alcohol and drugs. The results of the study will be shared with the Gauteng Trafƒ c Police to ensure that recommendations are duly implemented.
Evaluation of the rural safety plans
The report revealed that the plans do not take into account the socio-economic dynamics of a certain area, but are just a copy and paste of the plans provided by the SAPS national ofƒ ce.The plans also do not have projects, and this makes it difƒ cult to assess the plans. The implementation of rural safety plans in Devon is non-existent. Redrafting of rural safety plans need to take place as a matter of urgency.
Provision of information base through the resource centre
The unit embarked on resource centre awareness programmes as it was clear that most staff members were not aware that the Department has a resource centre. Book exhibitions were also undertaken at both the Head Ofƒ ce and one regional ofƒ ce. The result of this was a high usage of the resource centre by staff.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Police Monitoring and Evaluation
Purpose
The purpose of the sub-component: Monitoring and Evaluation is to facilitate the delivery of improved police services through monitoring and evaluating the functioning of the provinces Law Enforcement Agencies (LEAs).
Strategic objectives
The strategic objectives of the sub-component are:
• Monitoring and evaluating the performance of the SAPS towards priority crime reduction; • Overseeing the effectiveness and efƒ ciency of service delivery by the SAPS at station level; • Assessing the effectiveness of visible policing programmes and promoting policing coordination in the province; • Monitoring police conduct; • Promoting the effectiveness and integration of the CJS in the province and promoting police transformation; and, • Accountability and transparency.
Strategic objectives Sub-component: Monitoring and Evaluation Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.To monitor 38 stations 32 stations 36 stations 4 police stations Target exceeded. and evaluate the Stations evaluated performance of were aligned to the SAPS towards those that were 63 priority crime inspected for reduction based effectiveness and on the Co-created efͤ ciency. Policing strategy and Detective 10 4 quarterly reports Monitor and 15 clusters 4 clusters Target exceeded, point plan evaluate the Stations evaluated performance of 11 were aligned to clusters against those that were priority crimes inspected.
690 dockets audited 1200 dockets 1278 dockets 78 dockets audited Target exceeded. audited audited The MEC requested that Honeydew be included (Zandspruit)
2 (1 preparatory 4 quarterly 3 quarterly 1 quarterly review Target partially met. session and 1 reviews with law reviews with law Quarterly reviews quarterly review enforcement enforcement are aligned to the session held) agencies agencies ͤ nancial year of local government. 4 quarterly reports 4 quarterly reports 3 quarterly reports 1 quarterly report Target partially met. Quarterly reports (minutes) are produced once a session has taken place.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Monitoring and Evaluation Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 2. To conduct 32 stations 35 stations 36 stations 1 police station Target exceeded. performance monitored on police monitored on police monitored on police Hekpoort police audits for improved performance performance performance station was included service delivery by because the the SAPS at station Portfolio Committee level was visiting the station.
32 stations 35 stations 38 stations 3 police stations Target exceeded. monitored on police monitored on the monitored on the Honeydew, Ratanda performance allocation of policing allocation of policing and Muldersdrift resources resources were included as policing challenges were identiͤ ed.
3. To assess the 4 quarterly reports 35 implementation 32 stations 3 police stations Target partially met. effectiveness of of sector policing at implementation of Given the Round visible policing stations monitored sector policing at Table discussions and to promote stations monitored with SAPS Province coordination at quarter three, the station level Directorate was requested to put this project on hold until an agreement was reached with SAPS on indicators. 64 - 4 quarterly reports 3 quarterly reports 1 quarterly report Target partially met. on Compliance Quarterly reviews with Regulation for are aligned to the Municipal Police ͤ nancial year of Service, 1999 local government. and adherence to Quarterly reports national policing are produced once standards by the a session has taken three MPDs place.
- 4 quarterly - 4 quarterly reports Target not reports on the met. Response establishment awaited from and functioning of SAPS Province on policing coordinating whether the policing structures at the co-ordinating three metro areas structure exists as per the PCCF or PROVJOINTS.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Monitoring and Evaluation Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 4. To monitor 390 complaints Investigate public 386 complaints - Target met. police conduct and investigated, 100% complaints alleging investigated, 100% to promote police of complaints police inefͤ ciency of complaints integrity ͤ nalized or improper police ͤ nalized conduct in line with section 206 (5) (a) of the constitution
- 4 quarterly reports - 4 quarterly reports Target not met. on monitoring the No reports were implementation of compiled as IPID recommendation could not provide made to the SAPS the Department by the IPID with the requested information. The information submitted in quarter 4 was incomplete and therefore no feedback on implementation could be requested from SAPS.
- 4 quarterly reports 4 quarterly reports - Target met. on compliance by the SAPS with Domestic Violence 65 Act for a reduction in crime against women and children
- 4 reports on SAPS 1 report on SAPS 3 reports on SAPS Target partially met. implementation of implementation of implementation of The Minister only national policing national policing national policing issued one directive policies and policies and policies and with respect to directives issued directives issued directives issued SAPS Mechanical by the Minister of by the Minister of by the Minister of Garages. Police Police Police
5. To monitor the - 4 reports on 1 report on 3 reports on Target partially utilization of the utilization of the utilization of the utilization of the met. A meeting police budget and police budget and police budget and police budget and with the Provincial the management of the management of the management of the management of Commissioner and losses losses in the SAPS losses in the SAPS losses in the SAPS the Department is pending to ͤ nalize the assessment of the police budget. However, a report covering three quarters has been produced and sent to SAPS Province for comment.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Performance indicators Sub-component: Monitoring and Evaluation Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Number of 38 32 36 4 Target exceeded. stations evaluated Stations evaluated were aligned to those that were inspected for effectiveness and efͤ ciency.
2.Performance 4 11 15 4 Target exceeded. of cluster against priority crimes monitored and evaluated
3.Quality of criminal 690 1200 1278 78 Target exceeded. investigation relating The MEC requested to identiͤ ed priority that Honeydew crimes assessed be included (Zandspruit)
4.Quarterly review 2 (1 preparatory 431Target partially met. sessions with session and 1 Quarterly reviews Law Enforcement quarterly review are aligned to the agencies convened session held) ͤ nancial year of 66 local government.
5.The coordination 4431Target partially met. of collaboration Quarterly reports between the CJS are produced once component at local a session has taken level monitored and place. reported on
6.Effectiveness and 32 35 36 1 Target exceeded. efͤ ciency of service delivery by the SAPS at station level monitored
7.Police 32 35 38 3 Target exceeded. performance and Honeydew, Ratanda the allocation of and Muldersdrift policing resources were included as at station level policing challenges monitored were identiͤ ed.
8.Implementation of 4 reports 35 32 3 Target partially met. sector policing and Given the Round LEA coordination Table discussions at station level with SAPS Province monitored in quarter three, the Directorate was requested to put this project on hold until an agreement was reached with SAPS on indicators.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Monitoring and Evaluation Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 9.Compliance with - 431Target partially met. Regulations for Quarterly reviews Municipal Police are aligned to the Service, 1999 ͤ nancial year of and adherence to local government. national policing Quarterly reports standards by are produced once the three MPDs a session has taken monitored place.
10.Establishment -4-4Target not and functioning of met. Response policing coordinating awaited from structures at local SAPS Province on level for inter-agency whether the policing collaboration co-ordinating monitored structure exists as per the PCCF or PROVJOINTS.
11.Number 390 complaints 4 4 (386 complaints - Target met. of reports on investigated investigated) complaints management
12.Implementation -4-4Target not met. of the Information from 67 recommendations IPID only received made to the in quarter 4 but SAPS by the IPID incomplete monitored (number of reports on implementation of ICD, Parliament and Auditor General)
13 Compliance with - 44- Target met. Domestic Violence Act, 1998 by the SAPS monitored and evaluate (number of reports on implementation of ICD, Parliament and Auditor General
14 SAPS - 4 1 3 Target partially met. implementation of The Minister only national policing issued one directive policies and with respect to directives issued SAPS Mechanical by the Minister Garages. monitored
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Monitoring and Evaluation Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 15.Utilisation of the - 413Target partially police budget and met. A meeting the management of with the Provincial losses in the SAPS Commission and monitored HOD is pending to ͤ nalise the assessment of the police budget. However, a report covering three quarters has been produced and sent to SAPS Province for comment.
Strategy to overcome areas of under performance
The Department has made signiƒ cant strides with respect to information from SAPS Province by agreeing on Standard Operating Procedures and the flow of information. Further agreement is required on the monitoring of the police budget and the adequacy of information received from the Independent Police Investigative Directorate. Dates have been agreed to on the Quarterly Reviews with SAPS. The Department has also reoriented its Quarterly Review sessions and Gauteng Information on Police Performance Systems (GIPPS) to include amongst others a focus on areas of strategic importance such as the Detective services and resources allocated thereto as well as rural safety. 68 Changes to planned targets
The Police Monitoring and Evaluation sub component did not have any changes made to the planned targets during the reporting period.
SUMMARY OF ACHIEVEMENTS
Police station visits
In the year under review the Directorate: Monitoring and Evaluation exceeded its targets on the number of police stations visited. A total number of 36 police stations were inspected and evaluated in line with the Gauteng Co-Created Policing Strategy (G-COPS) as well as the Detective 10 Point Plan. These police stations are Mondeor, Midrand, Tsakane, Akasia, Florida, Alberton, Norwood, Jeppe, Bramley, Linden, Brixton, Parkview, Muldersdrift, Brakpan, Dawn Park, Boksburg North, Wonderboompoort, Kameeldrift, Hammanskraal, Nigel, Kempton Park, Hekpoort, Elsburg, Fairlands, Langlaagte, Boksburg, Yeoville, Douglasdale, Orlando, Brackendowns, Ivory Park, Evaton, Atteridgeville, PTA Moot and Westonaria. The assessment revealed that SAPS was making inroads with regards to the implementation of the 5 year plan at station level. That said, however, there was an acknowledgement in many of the stations that much needs to be done in order to improve the quality of the service offered to communities. In some of the police stations, it was discovered that deployment of a minimum of 2 vehicles in each sector is impossible due to shortage of available limited resources and the situation is compounded by the vastness of areas as well as infrastructure development that is taking place in those precincts that are being policed. Akasia and Tsakane policing precincts are amongst those areas in the province that have expanded rapidly and therefore there is a need to ensure that police resources match such developments.
It is also important to indicate that ƒ ndings emanating from the assessments of detective components attached to the police stations that were visited, varied. There were best performers as well as those that needed intervention in several areas. The need to improve on building a solid and effective informer network was identiƒ ed as an area that needed to be prioritized.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Trio dockets audited • Failure by Commissioned Ofƒ cers within the Detective components to inspect dockets and This project sampled some of the police stations on ensure that they are court ready the basis of the performance data received from SAPS. • Failure by Magistrates to issue warrants of arrest The main focus of the project was to understand the • Backlog on drugs cases emanating from delays in reasons behind low detection rates as it relates to the Forensic laboratories property related crimes. The following 41 police stations • Non-compliance with the instructions as issued in were part of the study: Ratanda, Heidelberg, Dobsonville, the investigative diary Naledi, Alberton, Germiston, Primrose, Khutsong, • Inadequate/suitable police vehicles which are Carletonville, Fochville, Florida, Parkview, Bramley, needed for the transportation of suspects to court Boschkop, Devon, Nigel, Loate, Fairlands, Rosebank, • Witnesses are being tricked to sign fraudulently Cullinan, Garsfontein, Lyttelton, Yeoville, Diepsloot, made statements Kempton Park, Sophiatown, Booysens, Ennerdale, • Witness not coming to court because subpoenas The Barrage, Orange Farms, Douglasdale, Randburg, are issued not served; and, Roodepoort, Rietgat, Lenasia, Protea Glen, Eldorado • Delays in referring cases to court, which impacts Park, Kliptown, Orlando, Meadowlands and Honeydew negatively on the preparations for trial. (Zandspruit). These sampled case dockets were closed as “undetected” and the majority of them were These are some of the issues that are discussed and handled by experienced investigating ofƒ cers with the efforts are made to ƒ nd solutions to them at that level. acceptable levels of training. That said, however, several challenges were identiƒ ed which were not expected. Complaints managed There were instances where dockets would be closed by Commanders despite the fact that instructions issued The Directorate investigated 386 complaints of which were not complied with. In addition, various investigative 100% were ƒ nalised during the reporting period. Of techniques were not explored in order to improve the these 386 complaints investigated, 73 (19%) related to possibilities of detection. It was also discovered that ‘poor service delivery’, 67 (17%) to ‘poor investigation’, informers were not being utilized optimally to assist 107 (28%) to ‘poor communication’, 119ǡ (31%) to with detection. The conclusion in this regard was that ‘unprofessional conduct’ and 21 (5%) to ‘miscellaneous’. there might be a need to evaluate the quality of Detective The majority of complaints originated from the Moroka, 69 training and understand how it links to the ƒ ndings that Orlando and Johannesburg Central Clusters. The are made on docket audits. The reports produced on Langlaagte, Johannesburg Central, Eldorado Park, these docket audits are shared with the SAPS leadership Randfontein, Moroka, Dobsonville, Fochville, Protea on a regular basis. Glen and Hillbrow police stations each had ten or more complaints registered against them. The Directorate Case ͥ ow management meetings also attended Imbizo’s and public meetings during which complaints were registered. The Directorate implemented this project in almost all the 22 SAPS clusters in the province and this was Allocation of policing resources done in order to assess collaboration amongst CJS components at local level. It is important to indicate that The issue of resources allocation assumes a critical at local level the prosecution, SAPS and other relevant role in ensuring that the police are able to deliver on role-players convene meetings on a quarterly basis in their Constitutional responsibilities. The work done order to identify existing gaps and ways to improve the in this regard focused on the allocation of these system. The role that the Directorate assumed was to resources within detective units. The following police obtain these minutes on a quarterly basis and analyze stations formed part of the study: Ratanda, Heildelberg, them. These are some of the issues that were raised in Dobsonville, Naledi, Alberton, Germiston, Primrose, these meetings: Khutsong, Carletonville, Fochville, Florida, Parkview, Hamanskraal, Bramley, Boschkop, Devon, Nigel, Loate, • Failure by the Investigating Ofƒ cers to attend court Fairlands, Rosebank, Cullinan, Garsfontein, Lyttelton, sittings/bail applications Yeoville, Diepsloot, Kempton Park, Sophiatown, • Cases struck off the roll due to unavailability of Booysens, Ennerdale, The Barrage, Orange Farms, interpreters and shoddy work on the part of the Douglasdale, Randburg, Roodepoort, Rietgat, Lenasia, detectives Protea Glen and Eldorado Park. Issues that were • Short postponement of case dockets at court, identiƒ ed conƒ rmed the fact that there police stations which places undue pressure on the Investigating in the province which are over and under resourced and Ofƒ cers to comply with issued instructions this impacts on the overall performance of such police • Incomplete SAPS 69 forms from court stations. Currently, a process is underway of addressing the situation.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Compliance with Regulations for Municipal Police The ƒ ndings indicated that the implementation of sector Service, 1999 and adherence to national policing policing varied at station level and the situation was standards by the three MPDs categorized according to the following groups:
During the period under review, the Department aligned • There were police stations that had enough the assessment of the Metro Police Departments resources and were able to implement the Provincial (MPDs) with the ƒ nancial year of local government. The Instruction on sector policing without challenges overall assessments were carried out through quarterly • There were police stations that divided a precinct reporting to the Member of the Executive Council (MEC). into a particular number of sectors not because In the fourth quarter of the previous ƒ nancial year that was the best strategy, but it was the only way (2012/13), it was decided that the MEC would identify to comply with the Provincial Instruction on sector key strategic issues which will guide the planning of the policing 70 three MPDs and their quarterly reporting. A template was • There were police stations that were totally developed in the last quarter for MPDs to populate. This struggling to comply with the Provincial Instruction also served as the base for reporting in the following and this had an adverse effect on police visibility. ƒ nancial year. The leadership of SAPS was also engaged with regards to its role as it relates to the MPDs. It was It was also discovered that effective implementation resolved that better systems would be embedded in of sector policing which is supposed to enhance police the fourth quarter of local government’s ƒ nancial year visibility is also affected by other internal ineffective as part of paving the way for the coming ƒ nancial year. systems e.g. poor turnaround time of some of the SAPS These amongst others, entail receiving the Annual Plans garages. Generally, there is an acknowledgement of the of MPDs beforehand and ensuring that these are aligned fact that sector policing has contributed to the decline of to the crime prevention priorities of the province. some of the policeable crimes. That said, however, much needs to be done in order to resource police stations Implementation of sector policing and LEA accordingly. coordination Compliance with Domestic Violence Act, 1998 by the This project was done as a way of assessing the SAPS effectiveness of visible policing. Considering the fact that the SAPS provincial leadership had identiƒ ed sector During the month of May 2012 the Douglasdale, policing as the strategy that would decentralise policing Orlando, Brackendowns, Ivory Park and Orange Farms and improve police visibility, the main focus was placed police stations were audited utilizing the Independent there. The stations that formed part of the study were Complaints Directorate (ICD) tool. Training was provided the following: Randburg, Douglasdale, Roodepoort, by the Civilian Secretariat for Police during June 2012 Honeydew, Orlando, Kliptown, Eldorado Park, Lenasia and thereafter a cluster approach was followed and South, Protea Glen, Lenasia, Rietgat, Hammanskraal, the Domestic Violence Act (DVA) tool provided by the Alberton, Germiston, Primrose, Heidelberg, Ratanda, Civilian Secretariat for Police was utilized. In total 69 Naledi, Dobsoville, Westonaria, Khutsong, Carletonville, police stations were audited in the following clusters as Bramley, Rosebank, Parkview, Fairlands, Devon, Loate, well as the police stations mentioned above: Sebokeng, Cullinan, Boschkop, Florida and Nigel. Springs, Moroka, Tembisa, Mamelodi, Krugersdorp, Temba, Benoni, Brakpan and the Johannesburg Central clusters.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 71
Identiƒ ed common challenges at police station level related to: domestic violence information not available or accessible in the Client Service Centre (CSC) or vehicles, the 508 (a) forms relating to the incidence of domestic violence were not always completed or were incomplete and did not always correspond with the 508 (b) register and the Occurrence Book entries. The lack of training of members at certain police stations was also a concern.
Linking performance with budget
Detail per programme 2: Civilian Oversight
2012/13 2011/12 Detail per Adjusted Actual Over/Under Final Actual Over/ Under sub-programme Appropriation Expenditure Spending Appropriation Expenditure Spending R’000 R’000 R’000 R’000 R’000 R’000 2.1 Policy Research 6 260 5 569 691 10 867 3 123 7 744 2.2 Monitoring and 15 765 9 735 6 030 11 261 8 841 2 420 Evaluation 2.3 Management 1 144 1 144 0 1 117 1 096 21 Total 23 169 16 448 6 721 23 245 13 060 10 185 R6.2million is due to Vacant Posts, , while the balance is with regard to unavailability of funds in the bank account PMG
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Programme 3 : Crime Prevention and Community Police Relations
72 The aim of this programme is to promote safety in the CRIME PREVENTION AND province through the provision of education and COMMUNITY POLICE RELATIONS awareness programmes on crime prevention. In addition, the Programme is responsible for promoting good relations between the police and communities.
GautengGauG tenenngPg ProvincialProvinciala GovernmentGovervev nment| DepartmentDepD artar menme t ooff CCommunityommuniittyy SSafSaSafetyafa eetetytyy ||V Votootee 9 | AnnualAnnualu ReReportporpo t 22012/13012/13/ 3 Programme 3: Crime Prevention and Community Police Relations
The aim of this programme is to promote safety in the province through the provision of education and awareness programmes on crime prevention. The programme consists of the following sub-programmes, namely, Social Crime Prevention, Community Police Relations, Promotion of Safety and Public Education and Information.The programme also coordinates social crime prevention initiatives in the province, with programmes aimed at the prevention of violence against women and children and the enhancement of victim empowerment across the province. It also emphasises the promotion of good relations between the police and the communities in keeping with the provisions of section 206 (3) (c) of the Constitution. This function relates primarily to the support the Department gives to Community Police Forums (CPFs) as well as the Community Police Boards established at cluster and provincial levels.
Sub-programme: Social Crime Prevention
Purpose
The main purpose of the sub-programme is to provide professional and volunteer-based victim support services to victims of crime in the province, with special focus on victims of sexual and domestic violence.
Strategic objectives
The primary strategic objective in this regard is to reduce crimes against women and children, which is achieved, in the main, through the following activities:
• Provision of professional services to victims of crime within the province; • Provision of residential services for victims within the province; • Provision of volunteer-based victim support services at police station level in the province; and, 73 • Coordination of victim empowerment in the province.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Strategic objectives Sub-component: Social Crime Prevention Strategic Actual Planned targets Actual Achievement Deviation from Comment on objectives achievement 2012/2013 2012/2013 planned target to deviations 2011/2012 actual achievement for 2012/2013 1. To provide 1215 adults 1104 adults 1302 adults 198 adults receiving Target exceeded. professional receiving receiving receiving professional psycho- Demand based victims within professional professional professional psycho- social support session service, as a 24/7 Gauteng psycho-social psycho-social social support one stop centre support session support session session every client is seen on intact even if not meeting the criteria of Ikhaya Lethemba.
487 children 480 children 513 children 33 children receiving Target exceeded. receiving receiving receiving professional psycho Demand based professional psycho professional professional psycho social support sessions service, as a 24/7 social support psycho social social support one stop centre sessions support sessions sessions every client is seen on intact even if not meeting the criteria of Ikhaya Lethemba.
79 victims receiving 400 victims 404 children 4 children receiving Target exceeded. medico-legal receiving receiving professional psycho Working relations services medico-legal professional psycho social support sessions with in house FCS services social support results in referrals to sessions medico-legal unit. All referred clients must receive services. 74 113 victims of 80 victims of 75 victims of crime 5 victims of crime other Target partially met. Aggravated crime other than other than Domestic Service depends on robbery/ violent Domestic than Domestic Violence (DV) referrals received crime referred for Violence (DV) Violence (DV) and and Sexual Offences from FCS. psychosocial and Sexual Sexual Criminal Act (SOCA) interventions Offences Offences Criminal Criminal Act Act (SOCA) (SOCA) related, related, referred referred for for psycho social psycho social interventions interventions 402 family legal 320 family legal 350 family 30 family Target exceeded. support sessions support sessions legal support legal support Indicator demand sessions sessions based on clients with registered civil and criminal court services.
328 victims 240 victims 239 victims 1 victim Target partially met. receiving post receiving post receiving post receiving post Indicator demand court appearance court court court based on clients sessions appearance appearance appearance with registered civil debrieͤ ng debrieͤ ng debrieͤ ng and criminal court sessions sessions sessions services.
483 victims 360 victims 355 victims 5 victims Target partially met. receiving court receiving court receiving court receiving court Indicator demand preparation preparation preparation preparation based on clients services services services services with registered civil and criminal court services.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Social Crime Prevention Strategic Actual Planned targets Actual Achievement Deviation from Comment on objectives achievement 2012/2013 2012/2013 planned target to deviations 2011/2012 actual achievement for 2012/2013 360 civil and 360 civil and 364 civil and 4 civil and Target exceeded. criminal cases criminal cases criminal cases criminal cases Indicator demand tracked within the tracked within tracked within tracked within based on number of Justice System the Justice the Justice the Justice cases tracked within System System System the Justice system.
2. Provision of 296 victims 380 victims 407 victims 27 victims Target exceeded. residential victim provided with provided with provided with provided with Demand based services within residential residential residential residential indicator. Not all Gauteng services at Ikhaya services at services at services at victims seen on Lethemba Ikhaya Ikhaya Ikhaya intake required or Lethemba Lethemba Lethemba met criteria shelter accommodation.
140 women 110 women 159 women 49 women Target exceeded. accommodated in accommodated accommodated accommodated More women skills in skills in skills in skills were trained due development development development development partnership’s with external institutions through a bursary HR, ͤ nancial management, day care. Women were also linked to CDW programme on day-care, in-house women were trained in job hunting skills, personal hygiene & 75 parental care.
- 90 women and 613 women and 523 women and Target exceeded. children children children Women and children participating in participating in participating in were entertained social social social through Mandela day interaction interaction interaction receiving goodies, skills and skills and skills and band played, they normalisation normalisation normalisation were pampered and activities activities activities treated to a movie theatre. In December women and children were taken out to a family day picnic, holiday programme was rolled out. In house women and children fully utilize the recreational programme and spaces provided. Women were also treated for a breakfast by lawyers for human rights.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Social Crime Prevention Strategic Actual Planned targets Actual Achievement Deviation from Comment on objectives achievement 2012/2013 2012/2013 planned target to deviations 2011/2012 actual achievement for 2012/2013 88 children 44 children 62 children 18 children Target exceeded. accommodated in accommodated accommodated in accommodated in Clients enter shelter Early Childhood in Early Childhood Early Childhood with multiple children Development Early Childhood Development Development as dependents. All (ECD) centre Development (ECD) centre (ECD) centre eligible children (ECD) centre for ECD care must receive services.
- 40 school 111 school 71 school Target exceeded. going children going children going children Clients enter shelter placed in local placed in local placed in local with multiple children feeder schools feeder schools feeder schools as dependents. All eligible children of school-going care must be placed in schools.
652 adult 420 adult 701 adult 281 adult Target exceeded. residents residents residents residents This indicator receiving receiving receiving receiving includes women psycho-social psychosocial psycho-social psycho-social receiving counseling, intervention intervention intervention intervention therapeutic sessions, sessions sessions sessions sessions group work and referrals to internal and external programmes. This is a demand based 76 indicator.
3. Provision of 134 functional 132 functional 134 functional 2 functional Target exceeded. volunteer based victim victim victim victim More VEC’S were victim support empowerment empowerment empowerment empowerment assessed and services at police services as per services as per services as per services as per were compliant station level minimum norms minimum minimum minimum to the norms and and standards norms and norms and norms and standards. standards standards standards
259 volunteers 200 volunteers 585 volunteers 385 volunteers Target exceeded. and community and community and community and community Training offered structures trained structures structures trained structures trained to newly recruited trained volunteers and Refresher course provided on victim empowerment policies. 542 quality 536 quality 626 quality 90 quality Target exceeded. assurance visits assurance visits assurance visits assurance visits Visits were increased to ensure redress of challenges experienced at victim empowerment centres.
542 supervision 536 supervision 777 supervision 241 supervision Target exceeded. sessions held sessions held sessions held sessions held VEC/NGO linkage with VEC with VEC with VEC with VEC process increased volunteers volunteers volunteers volunteers the supervision with volunteers.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Social Crime Prevention Strategic Actual Planned targets Actual Achievement Deviation from Comment on objectives achievement 2012/2013 2012/2013 planned target to deviations 2011/2012 actual achievement for 2012/2013 843 sexual offences 1000 sexual 1201 sexual offences 201 sexual offences Target exceeded. dockets audited at offences dockets dockets audited at 4 dockets audited at 4 FC Number of dockets 5 FC cluster level audited at 4 FCS FC cluster level cluster level received by FCS cluster level clusters exceeded. amount target.
- 12 analysis 13 analysis 1 analysis Target exceeded. reports on reports on report on More reports were sexual sexual sexual produced based offences offences offences on the number of dockets dockets dockets dockets analysed. audited audited audited
12 reports on the 12 reports on the 12 reports on the - Target met. functioning of 3 functioning of 3 functioning of 3 Sharpeville was regional victim regional victim regional victim close due : ofͤ ces (RVO) ofͤ ces (RVO) ofͤ ces (RVO Poor intake of clients and lack of funded professional organizations (NGO) within the area.
12 community 9 community 11 Community 2 Community based Target exceeded. based green doors based based Green Doors Green Doors established Community support established green doors established and by-in to the established green Door projects increased the 77 number of green doors established.
12 reports on the 12 reports on the 10 reports on the 2 Target not met. This functioning of 23 functioning of functioning of target will be met established green 32 established established green in the next ͤ nancial doors green doors doors year.
4. To coordinate 4 reports on the 4 reports on the 4 reports on the - Target met. victim functioning of the functioning of functioning of the empowerment funded VEC/NGO the funded VEC/ funded VEC/NGO services model NGO model model
4 reports on 4 reports on 3 reports on 1 reports on the effective Target partially met. the effective the effective the effective implementation of This target will be implementation of implementation implementation of the plan to improve carried over to the the plan to improve of the plan to the plan to improve the functioning of the next year. the functioning of improve the the functioning of reconstituted family the reconstituted functioning of the reconstituted violence, child protection family violence, the reconstituted family violence, child and sexual offenses child protection and family violence, protection and sexual (FCS) units for the sexual offenses child protection offenses (FCS) units enhancement of victim (FCS) units for and sexual for the enhancement support programme the enhancement offenses (FCS) of victim support of victim support units for the programme programme enhancement of victim support programme
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Social Crime Prevention Strategic Actual Planned targets Actual Achievement Deviation from Comment on objectives achievement 2012/2013 2012/2013 planned target to deviations 2011/2012 actual achievement for 2012/2013 4 reports on the roll 4 reports on 3 reports on the roll 1 reports on the roll Target partially met. out of prevention the roll out of out of prevention out of prevention This target will be and management prevention and and management and management carried over to the of provincial sexual management of of provincial sexual of provincial sexual next year. implementation provincial sexual implementation plan implementation plan plan implementation plan
4 reports on 4 reports on 4 reports on - Target met. sustained sustained sustained networking networking networking relationship with relationship relationship civil society and with civil society with civil society relevant stakeholders and relevant and relevant with all spheres of stakeholders with stakeholders government all spheres of with all spheres government of government
- 2 marketing 1 marketing session 1 Target partially met. session with with donors and This target will be donors and private sector for carried over to the private sector for Ikhaya Lethemba next year. Ikhaya Lethemba
4 reports on 4 reports on 4 reports on - Target met. sustained the design and the design and networking implementation implementation 78 relationship of protocol on of protocol on with civil society professional professional and relevant volunteers volunteers stakeholders with recruitment recruitment all spheres of programme programme government
Performance indicators Sub-component: Social Crime Prevention Performance indicators Actual Planned Actual Deviation from Comment on deviations achievement targets Achievement planned target 2011/2012 2012/2013 2012/2013 to actual achievement for 2012/2013 1.Number of adults 1215 1104 1302 198 Target exceeded. Demand based receiving professional service, as a 24/7 one stop centre psycho-social support every client is seen on intact sessions even if not meeting the criteria of Ikhaya Lethemba.
2.Number of children 487 480 513 33 Target exceeded. Demand based receiving professional service, as a 24/7 one stop centre psycho social support every client is seen on intact session even if not meeting the criteria of Ikhaya Lethemba.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Social Crime Prevention Performance indicators Actual Planned Actual Deviation from Comment on deviations achievement targets Achievement planned target 2011/2012 2012/2013 2012/2013 to actual achievement for 2012/2013 3.Number of victims 79 400 404 4 Target exceeded. Working receiving medico-legal relations with in house FCS services results in referrals to medico-legal unit. All referred clients must receive services.
4.Number of victims 113 80 75 5 Target partially met. Service of crimes other than depends on referrals received Domestic Violence (DV) from FCS. and Sexual Offences Criminal Act (SOCA) related, referred for psycho social intervention
5.Number of family legal 402 320 350 30 Target exceeded. Indicator support sessions demand based on clients with registered civil and criminal court services.
6.Number of victims 328 240 239 1 Target partially met. Indicator receiving post demand based on clients with court appearance registered civil and criminal court sessions services.
7.Number of victims 483 360 255 5 Target partially met. Indicator receiving court demand based on clients with preparation registered civil and criminal court 79 services services.
8.Number of civil and 360 360 364 - Target exceeded. Indicator criminal cases demand based on clients with tracked within the registered civil and criminal court Justice System services.
9.Number of victims 296 380 407 27 Target exceeded. This is a provided with residential demand based indicator. services at Ikhaya Lethemba
10.Number of women 140 110 159 49 Target exceeded. More women accommodated in skills were trained due to partnership’s development established with external institutions by means of offering bursaries, training on ͤ nancial management and day care. In addition, women were also linked to Community Development Worker (CDW) programme to be trained on job hunting skills, personal hygiene and parental care.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Social Crime Prevention Performance indicators Actual Planned Actual Deviation from Comment on deviations achievement targets Achievement planned target 2011/2012 2012/2013 2012/2013 to actual achievement for 2012/2013 11.Number of women - 90 613 523 Target exceeded. More Women and children participating and children participated in in social interaction the social interaction skills and skills and normalisation normalization activities. activities
12.Number of children 88 44 62 18 Target exceeded. Clients enter accommodated in Early shelter with multiple children as Childhood Development dependents. All eligible children (ECD) centre for ECD care must receive services.
13.Number of school - 40 111 71 Target exceeded. This is a going children placed in demand based indicator. Not local feeder schools all victims seen on intake required or met criteria shelter accommodation.
14.Number of adults 652 420 701 281 Target exceeded. This is a residents receiving demand based indicator. psycho-social intervention session
15.Functional victim 134 132 134 2 Target partially met. More empowerment services VEC’S were assessed and were as per minimum norms compliant to the norms and 80 and standard standards.
16.Number of volunteers 259 200 585 385 Target exceeded. More volunteers and community structure attended the training. trained
17.Number of quality 542 536 626 90 Target exceeded. Visits were assurance visits increased to ensure redress of challenges experienced at victim empowerment centres.
18.Supervision sessions 542 536 777 241 Target exceeded more held with VEC volunteers supervision sessions were held with VEC volunteers.
19.Number of sexual 843 1000 1201 201 Target exceeded. There were offences dockets audited more dockets audit at the FCS at 4 FCS cluster level cluster level.
20.Number of analysis - 12 13 1 Target exceeded. More reports report on sexual offences were produced based on the audited number of dockets analysed.
21.Number of reports 12 12 12 - Target met. It should be noted on the functioning of 3 that Sharpeville Regional Victim regional victims ofͤ ces Ofͤ ce was closed due to (RVO) poor intake of clients and lack of funded professional organizations (NGO) within the area.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Social Crime Prevention Performance indicators Actual Planned Actual Deviation from Comment on deviations achievement targets Achievement planned target 2011/2012 2012/2013 2012/2013 to actual achievement for 2012/2013 22.Number of community 12 9 11 2 Target exceeded. There was based safe houses (green more demand for establishment doors) established of green doors by various communities.
23.Number of reports 12 12 10 - Target not met. This target will be on the functioning of 23 met in the next ͤ nancial year. established green doors
24.Enhanced and 4 4 4 - Target met. sustained VEC-NGO funded linkage model
25.The effective 4 4 3 1 Target partially met .This target implementation of will be carried over to the next the plan to improve ͤ nancial year the functioning of the reconstituted family violence, child protection and sexual offences (FCS) units for the enhancement of victim support programme
26.Roll out of 4 4 3 1 Target partially met .This target management of will be carried over to the next provincial sexual ͤ nancial year. 81 implementation plan
27.Sustained networking 4 4 4 - Target met. relationships with civil society and relevant stakeholders with all spheres of government
28.Marketing sessions - 2 1 1 Target partially met .This target with donors and private will be carried over to the next sector for Ikhaya ͤ nancial year. Lethemba
29.Design and implement - 4 3 1 Target partially met .This target professional volunteer will be carried over to the next recruitment programme ͤ nancial year.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Strategy to overcome areas of under performance The Family Justice Support Service Unit delivered basic support services such as: Most of the targets that were not met are demand based indicators. The Department will revise the all the Victims receiving post court appearance debrieͤ ng indicators that ere demand based to ensure that it meets sessions the smart criteria for developing indicators. Post court and post trail containment/debrieƒ ng Changes to planned targets services. 239 clients received debrieƒ ng interventions prior and post court appearance. These services The Social Crime Prevention sub-component did not successfully allow victims not only to ventilate they have any changes made to the planned targets during anxiety pre- court appearance but also explain the the reporting period. process and actual outcome of the court appearance. This service was consumed by victims and their family SUMMARY OF ACHIEVEMENTS members, children and adults beneƒ tted from post court and trail debrieƒ ng services. Provision of professional victims services for victims Court support helped victims of crime to feel supported Professional therapeutic services are offered at and less isolated during their involvement in the criminal the Ikhaya Lethemba One Stop Centre situated in legal system. Clients received clear and understandable Braamfontein. Therapeutic services are offered to information about court processes and procedures, any person that may seek professional counselling to understood role-players within court settings and was assist with trauma caused by Domestic violence, Sexual ultimately empowered to become effective witnesses by offences or any other crime. preparing them (and in the case of children, their care givers as well) and equipping them with the necessary Professional services are offered in partnership with skills, legal knowledge and emotional support. The aim Ithemba Rape Crisis Centre. 1302 Adults received to prepare clients for court, to empower them to testify, psychosocial support services that assisted them to thus enhancing prosecution and customer satisfaction develop coping skills and the ability to triumph over has been achieved through this service. 82 the effect of abuse and sexual offences. This service was mostly rendered to women, minimum males was Family legal support sessions referred by stakeholders for psycho-social intervention. The low referral of males for victim empowerment 350 women and children accessed the services. A services is a universal trend. Clients serviced falls within basket of services such as assistance with regards to the age group between 18 – 63 years. application for maintenance, divorce and protection orders have been offered to victims of abuse. Clients Specialized counselling and forensic services are were continuously referred to specialized statutory rendered to children under the age of 18 years. This service providers such as The Family Advocate’s Ofƒ ce service ensures that all children referred to Ikhaya , Pro Bono legal services, Legal Aid, Child Welfare and Lethemba are assessed and sustained through court Human Rights Commission Braamfontein. Both children proceedings and the general distress caused by abuse. and adults beneƒ tted from this programme. Intervention resulted in the submission of forensic social work reports to mitigate for harsher conviction of Civil and criminal cases tracked within the justice perpetrators. This service is offered in partnership with system Teddy Bear Clinic. Specialized child- focused therapeutic services have been rendered to 513 children. This service 364 women and children received assistance to track supported children through the adverse impact of progress of SAPS investigation of criminal matters. physical, emotional, economic and sexual abuse. Ikhaya This service ensured that investigating ofƒ cers remain Lethemba continues to forge strong partnership with the in contact with victims during the investigation process. specialized SAPS unit that renders services that relates Clients were informed of court dates and reasons to domestic violence and sexual offences. Johannesburg for postponement of set court dates. This service and Hillbrow FCS clusters are accommodated at Ikhaya guaranteed that clients were kept informed of all Lethemba and guarantee that victims of sexual offences proceedings by SAPS and courts that relates to criminal and domestic violence receive the full basket of victim charges laid. support services.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Court preparation sessions
355 children and adults accessed court and trial The length of stay is dependent upon the professional preparation services. Court support helped victims assessment on admission and includes an examination of crime to feel supported and less isolated during of the risk of returning to the home environment and the their involvement in the criminal legal system. Clients other resources available to the client, including other received clear and understandable information about family. Various services are offered during the client’s court processes and procedures, understood role- stay within the shelter, services include: players within court settings and was ultimately empowered to become effective witnesses by preparing • Skills development was offered to 159 women them (and in the case of children, their care givers as accommodated in the shelter. Women received well) and equipping them with the necessary skills, legal training in external institutions through bursaries. knowledge and emotional support. The aim to prepare Training programmes such as HR Management, clients for court, to empower them to testify, thus Financial Management and Day Care was enhancing prosecution and customer satisfaction has successfully completed. Women attended been achieved through this service. This unit services workshops on job hunting skills, personal hygiene are delivered in partnership with NPA and Lifeline. and parental care – skills that is essential to ensure positive re-integration into society; Ikhaya Lethemba has a Medico-Legal unit that offers • Recreational programmes such as Gym facility, complete medico legal care to victims, services includes: Library and on-going excursions to local theatres etc; and, • Taking a brief history of the criminal incident; • Spiritual support is offered in partnership with • Care of physical injuries; registered and screened faith Based Organizations. • Assessment of physical condition and obtaining baseline vital signs in all the victims of domestic Ikhaya Lethemba has a registered Early Childhood violence; Development Centre on the premises. This facility • HIV counseling and prevention; enables mothers to participate in skills development • Pregnancy Prevention in all child-bearing age; and continue functioning as a productive employee if • STI prevention and treatment ; employed. 52 children under the age of 6 years received 83 • Provision of Post-Exposure Prophylaxis (PEP) day care, a nutritious diet and learning opportunities at provided the victim reported the case within 72 hrs; the Early Childhood Development Centre In order to deal and, with the emotional repercussions of the violence social • Proƒ cient Medico-legal examination to gather workers provide a programme of compulsory psycho evidence and completion of J88 for the prosecution social support for residents. 701 psycho-social support of cases and our involvement in court proceedings sessions was offered in 2012/13 ƒ nancial year. as an expert witness. Provision of volunteer based victim support services These services are an imperative link in the chain of at police station level throughout the province evidence for criminal investigation and expert evidence in courts. 404 victims of sexual violence and domestic Ikhaya Lethemba supports the provision of victim abuse gained access to forensic medico-legal services support at police stations across the province. Victim at the Ikhaya Lethemba site. Clients serviced ranged empowerment sites based at police stations do not from infants to the elderly. provide professional services, it renders basic Reception, Assessment and Referral (RAR) services. RAR services Provision of residential and supportive victim include Reception, Assessment and Referral (RAR) of services victims to local NGO’s, Thuthuzela Care Centres and Ikhaya Lethemba. Victim empowerment sites are a During 2012/2013 ƒ nancial year 407 women and children structure within the police premises that offers a safe received shelter services. The residential component and private space to interview victims of crime. These of Ikhaya Lethemba focuses largely on provisioning of sites are manned by trained SAPS coordinator, victim shelter to women and children that is brutally victimized supporters, and / or social auxiliary workers, professional within their family and broader community. The length counselors and psychologists. RAR model is used of stay varies and women and their children can remain to Receive, Assess and Refer clients for professional overnight, for a few weeks or up to 6 to 9 months. services i.e. psycho-social services, counseling and shelter.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 The Department of Community Safety, in partnership with the funded VEC network also has a programme of quality assurance visits were staff visit and monitor services at the VEC’s. Quality assurance visits highlighted the need for uniformed funding of NGO’s linked to victim empowerment centers and continuous monitoring of the implementation of National Instruction 2 of 2012 with regards to SAPS responsibilities as it relates to Victim Empowerment ensures quality services to victims at station level.
The green door programme successfully rolled out in the following 11 areas namely, Reiger park (Ithemba NGO parkhome), Tsakane (Place of Safety), Khutsong (Ward Councillor’s home), Diepsloot ( Place of Safety), Booysens Hotel, Ekangala, Kagiso, Randfontein, Ga-Rankuwa ,Vlakfontein and Doringfontein.
• A green door site is a short term safe space and the victim should not remain in the site for more than three to six hours. • The site operates as a localized reception-assessment-referral (RAR) site. • As these sites are largely manned by community members a clear process flow must be put in place to ensure that the GD can link to the closest professional site. • A safe secure environment. • Basic emotional containment. • Referral to the closest professional victim’s service site. • Basic care items, such as a blanket, refreshments and clothing. • These sites are linked to the police stations and the FCS structures.
The Department has two regional ofƒ ces in Duduza and Orange farm. These ofƒ ces operated successfully during the period under review. Sharpeville Regional ofƒ ce was closed in April 2012 due to poor intake of victims, and lack of funded professional organizations within the region. All mentioned programmes assist the Department to achieve a reduction in crimes against women and children, as per the provincial outcome: “All people in South Africa are and feel safe.
Ikhaya Lethemba continues to forge strong partnership with the specialized SAPS unit that renders services that 84 relates to domestic violence and sexual offences. Johannesburg and Hillbrow FCS clusters are accommodated at Ikhaya Lethemba and guarantee that victims of sexual offences and domestic violence receive the full basket of victim support services.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Community Police Relations
Purpose
The purpose of the sub-component: Community Police Relations is to promote good relations between the police and communities.
Strategic objectives
• To promote good relations between the police and communities; • To support Community Police Forums (CPFs) and Boards; • To mobilise hostel and business communities; and, • To sustain the community patroller programme.
Strategic objectives Sub-component: Community Police Relation Strategic Actual Planned targets Actual Deviation Comment on deviations objectives achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. Mobilize -2 strategies2 strategies - Target met. communities and developed and developed form partnerships implemented against crime for community mobilisation and volunteer management strategies 85 2. To facilitate the 137 CPFs and 23 135 CPFs and 23 147 CPFs and 23 12 CPFs Target exceeded. The team establishment and boards assessed boards boards had to reassess the CPFs due sustainability of annually to challenges and planned community police interventions. fora 50 CPFs aligned 80 CPFs aligned 153 CPFs aligned 73 CPFs Target exceeded. Some CPFs had to guidelines and to guidelines and to guidelines and challenges with their sector crime policies policies policies forums. As a result, the CPR unit needed to constantly intervene and ensure that they comply with the set guidelines and policies.
173 CPFs and 135 CPFs and 96 CPFs and 39 CPFs and 16 Target partially met. Not all the 23 boards 23 boards 7 boards board CPFs and boards developed programme of programme of programmes of programmes of action in the year action supported action action supported under review. supported
288 CPF and 200 CPF and 227 CPF and 27 CPFs and Target exceeded. More CPF board members board members board members board members members requested the trained trained trained trained Department to include them in their training programmes so that they are skilled to run the administration professionally.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Community Police Relation Strategic Actual Planned targets Actual Deviation Comment on deviations objectives achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 130 public 135 public 183 public 48 public Target exceeded. As part of the meetings meetings meetings meetings CPF Programmes of Action, conducted/ conducted/ conducted/ the Department made sure that supported supported supported more CPFs are accountable to communities through public meetings. There were also requests made by communities to MEC to conduct public meetings in their areas to address issues of crime.
72 CPF induction 38 CPF induction 70 CPF induction 32 induction Target exceeded. There were sessions Sessions sessions sessions increased requests from CPFs and sector crime forums to assist with clearly identifying roles and responsibilities. Induction sessions were also conducted for those CPFs that were not complying with the minimum standards and had to co-opt some of their members.
- Develop and - 22 clusters Target not met. CPFs were implement CPFs not ready to give effect to the oversight model oversight model. in 22 clusters 86 - 55 CPFs/ 59 street 4 street Target exceeded. The Directorate Municipalities committees committees realised that several communities supported to had already mobilised to establish establish street street committees and there was committee eagerness in different localities in 50 poorest to establish street committees townships due to crime problems in various areas.
3. Mobilisation 2 programmes of 30 programmes 29 programmes 1 programme of Target partially met due to of hostel actions of of action action developed challenges in two hostels Kagiso communities to developed actions developed and and supported and Kwa- Masiza in Sebokeng. actively participate and supported developed supported in community for hostel and supported for hostel safety initiatives communities for hostel communities communities
- 50 Izinduna 89 Izinduna 39 Izinduna Target exceeded. Due to the trained trained trained relationship and conͤ dence that the Department has with the hostel communities, more izindunas were eager to be trained.
4. Mobilisation of 26 business 22 business 17 business 5 business Target partially met. This target small and medium forums forums forums mobilised forums will be carried over to the next business to mobilised mobilised year actively participate in community safety initiatives
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Community Police Relation Strategic Actual Planned targets Actual Deviation Comment on deviations objectives achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 5. Establish 112 precincts 55 precincts 160 precincts 105 precincts Target exceeded. There was sustain and a high demand from various empower precincts to obtain uniforms and patrol group/ equipment. neighbourhood 7 patrol groups 3 patrol groups 10 patrol groups 7 patrol groups Target exceeded. More policing watch established established established precincts requested the Department to establish the patroller programme as they were aware that where there are patrollers, communities are safe and SAPS response times to crime scenes is to be commended.
- 1000 patrollers 1000 patrollers - Target met. trained trained
85 patrol group 115 patrol group 120 patrol 5 patrol groups Target exceeded. The 3 patrol assessed assessed groups assessed groups were newly established and recruited earlier on in the ͤ nancial year.
2 precincts 2 precincts 2 precincts - Target met. where patrollers where where the tourist were deployed the tourist safety safety as tourist safety ambassadors 87
303 patrollers 700 patrollers 400 patrollers 300 patrollers Target partially met .This target participating participating participating participating will be carried over to the next in the in the in the in the ͤ nancial year. tourist safety tourist safety tourist safety tourist safety ambassadors ambassadors ambassadors ambassadors programme programme programme programme
132 schools 200 schools 1385 school 1185 school Target exceeded. The MEC where where where where for Education made an School Safety School Safety school safety school safety announcement during the programme programme programme programme ͤ nancial year that all schools (Vandalism (Vandalism implemented implemented must have patrollers. More theft of theft of schools wanted patrollers after school property) school property) realising that in schools where will will the Department had deployed be implemented be implemented patrollers, the incidents of (EPWP (EPWP vandalism of property and theft had drastically reduced.
4188 patrollers 2400 patrollers 5802 patrollers 3402 patrollers Target met. Due to the increased deployed in deployed in deployed in number of schools, more identiͤ ed schools identiͤ ed schools identiͤ ed schools patrollers were deployed in those (EPWP (EPWP) schools.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Performance indicators Sub-component: Community Police Relations Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Number of -22-Target met. strategies developed for community mobilisation and volunteer management strategies
2.Number of CPFs 137 CPFs and 23 135 CPFs and 23 147 CPFs and 23 12 Target exceeded. The and boards assessed boards boards boards team had to reassess annually the CPFs twice due to challenges and planned interventions.
3.Number of CPFs 50 80 153 73 Target exceeded. Some aligned to guidelines CPFs had challenges and policies with their sector crime forums. As a result, the CPR unit needed to constantly intervene and ensure that they comply with the set guidelines and policies.
88 4.Number of 173 CPFs and 135 CPFs and 96 CPFs and 7 39 CPFs and 16 Target partially met. Not CPFs and Boards 23 boards 23 boards boards board all the CPFs and boards programme of action developed programmes supported of action in the year under review.
5.Number of CPFs 288 200 227 27 Target exceeded. and board members More CPF members trained requested the Department to include them in their training programmes so that they are skilled to run the administration professionally.
6.Number of public 130 135 183 48 Target exceeded. meetings conducted/ As part of the CPF supported Programmes of Action, the Department made sure that more CPFs are accountable to communities through public meetings. There were also requests made by communities to MEC to conduct public meetings in their areas to address issues of crime.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Community Police Relations Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 7.Number of CPFs 72 38 64 26 Target exceeded. induction session There were increased requests from CPFs and sector crime forums to assist with clearly identifying roles and responsibilities. Induction sessions were also conducted for those CPFs that were not complying with the minimum standards and had to co-opt some of their members.
8.Develop and - 22 - 22 Target not met. CPFs implement CPF were not ready to give Oversight model in effect to the oversight 22 clusters model.
9.Number of CPF/ - 55 59 4 Target exceeded. The Municipalities Directorate realised that supported to several communities establish street had already mobilised to committee form street committees and there was eagerness in different localities to form street 89 committees due to crime problems in the areas.
10.Number of 2 30 29 1 Target partially met programme of due to challenges in actions developed two hostels Kagiso and supported and Kwa-Masiza in Sebokeng.
11.Number of - 50 89 39 Target exceeded. Due Izinduna trained to the relationship and conͤ dence that the Department has with the hostel communities, more izindunas were eager to be trained.
12.Number of 26 22 17 5 Target partially met. business For a This target will be mobilized carried over to the next year.
13.Number of 112 55 160 105 Target exceeded. There precincts where was a high demand patrollers are from various precincts resourced to obtain uniforms and equipment.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Community Police Relations Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 14.Number of patrol 7 3 10 7 Target exceeded. More group established policing precincts requested the Department to establish the patroller programme as they were aware that where there are patrollers, communities are safe and SAPS response times to crime scenes is to be commended.
15.Number of - 1000 1000 - Target met. patrollers trained
16.Number of patrol 85 115 120 5 Target exceeded. Some group assessed of the patrol groups annually were newly established and recruited at the beginning of the ͤ nancial year.
17.Number of 2 2 2 - Target met. precincts where the Tourist safety 90 ambassadors programme will be implemented
18.Number 303 patrollers 700 patrollers 400 300 Target partially met. of patrollers participating in the participating in the This target will be participating in tourist safety tourist safety carried over to the next the Tourist Safety ambassadors ambassadors ͤ nancial year. programme programme programme
19.Number of 132 schools where 200 schools where 1385 1185 Target exceeded. The schools where School Safety School Safety MEC for Education school safety programme programme made an announcement programme (Vandalism theft of (Vandalism theft of during the ͤ nancial (Vandalisms theft of school property) school property) year that all schools school property) will will will must have patrollers. be implemented be implemented be implemented More schools wanted (EPWP (EPWP patrollers after realising that in schools where the Department had deployed patrollers, the incidents of vandalism of property and theft had drastically reduced.
20. Number of 4188 patrollers 2400 patrollers 5802 3402 Target exceeded. Due to patrollers deployed in deployed in deployed in the increased number of identiͤ ed schools identiͤ ed schools identiͤ ed schools schools, more patrollers (EPWP) (EPWP (EPWP) were deployed in those schools.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Strategy to overcome areas of under performance
The Department will ensure that CPFs are able to undertake oversight at a local level by equipping them with the necessary tools. In addition, the Directorate: Community Police Relations will assist CPFs and Cluster Boards to develop programmes of action in their respective areas so that meaningful projects are developed and implemented. This is in the context of community mobilization against crime. Further work needs to be undertaken by the Cluster Boards and Provincial Board to realise the goal of CPFs adhering to the directives and guidelines developed by the department.
Changes to planned targets
The Community Police Relations sub component did not have any changes made to the planned targets during the reporting period.
SUMMARY OF ACHIEVEMENTS
In the year under review the Directorate: Community Police Relations exceeded some of its targets in relation to assessing CPFs as some required interventions on more than one occasion. The Department ensured that it provided tangible support for CPFs public meetings in this ƒ nancial year. The Directorate also trained more CPF members and Izindunas than anticipated due to the high demand for such capacity building. In this ƒ nancial year the Directorate initiated quarterly review sessions with Cluster Boards and CPFs to determine their functionality, challenges and good practices. This was a useful process as CPFs and Cluster Boards shared good practice and learnt from each other. Moreover, the Provincial Board, SAPS Province and the department were also able to address challenges in a constructive manner. These initiatives with respect to CPFs, Cluster Boards, Provincial Board and Patrollers address the function allocated to Secretariats to provide guidance to Community Police Fora and associated structures. There was an increased demand for Patrollers as 5802 were deployed at 1385 schools in the province to provide much needed safety and security. With respect to job creation 700 Patrollers were deployed as Tourist Ambassadors and security guards at the Cradle of Humankind, Dinokeng Game Reserve, schools, the Central Business District, Inner City, Ikhaya Lethemba, Metrorail sites and Regional Ofƒ ces for Gauteng Trafƒ c Police. The Department will continue to explore more job creation initiatives for Patrollers and other Volunteers. 91
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Promotion of Safety
Purpose
The primary purpose of the sub-component to promote safety in the province through the provision of education and awareness programmes on crime prevention. The programme also coordinates the implementation of the social crime prevention strategy in the province, with programmes to prevent violence against women and children, youth safety, school and child safety.
Strategic objectives
The following are the strategic objectives relating to the sub-component:
• To establish and support youth desks; • To develop and implement the alcohol and drug abuse prevention programme; • To contribute towards the prevention of violence against women and children; • To promote school safety; and, • To mainstream and coordinate social crime prevention in government.
Strategic objectives Sub-component: Promotion of Safety Strategic objectives Actual Planned targets Actual Deviation Comment on achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Youth Desk - Develop the - No Provincial Target not met. The Establishment and provincial Youth Youth Safety draft youth crime 92 Support Safety Strategy Strategy developed prevention framework has been developed however consultative processes are pending to ensure ͤ nalization.
108 functional 135 functional 4 reports on the - Target met. youth crime youth crime functioning of prevention prevention 135 Youth Crime desks as per desks as per Prevention Desks minimum norms minimum norms and standards in and standards in all police stations all police stations
19 functional 22 functional 4 reports on the - Target met. cluster youth cluster youth functioning of the desk leadership desk leadership 22 Cluster Youth structures and structures and desk provincial provincial leadership leadership structure structure
- 4 youth safety 2 provincial youth 2 Target partially met. imbizo imbizo conducted
- 2 youth safety 2 provincial youth - Target met. seminars safety seminars conducted conducted
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Promotion of Safety Strategic objectives Actual Planned targets Actual Deviation Comment on achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 Signed MOU with Signed MOU with Signed MOU with 1 MOU with SAPS Target not met. The SAPS SAPS SAPS Department is still going to engage with SAPS provincial leadership.
19 cluster 22 cluster 22 clusters were - Target met. Youth Desk POA youth desk POA supported with supported and supported and their POA monitored monitored
- Annual and 1 and 4 quarterly - Target met. Quarterly partnership partnership meetings with meetings with youth desk and Youth desks and CPFs CPF’s 242 youth desks 650 youth desks 1133 youth desks 483 youth desks Target exceeded. volunteers trained volunteers trained volunteers trained volunteers trained Additional training has been offered by external service providers and other organisations.
Youth in conflict Youth in conflict Youth in conflict 1 Target partially met with law proͤ les in with law proͤ les in with law proͤ les in 4 clusters analysed 8 clusters analysed 7 clusters analysed 93 Youth focus Youth focus Youth focus 1 Target partially met. intervention interventions interventions programme programs programs developed and developed and developed and implemented in 4 implemented in 8 implemented in 7 clusters clusters clusters
1 youth leadership 4 youth leadership 2 youth leadership 2 Target partially met and mentorship and mentorship and mentorship programs programs programs implemented implemented implemented
2. Alcohol and drug - 200 liquor 471 liquor 271 liquor Target exceeded. Non- abuse prevention enforcement enforcement enforcement compliance of liquor programme operations operations operations outlets and reported complaints from community members.
114 school safety 200 school safety 189 school safety 11 school safety Target partially met. searches searches searches searches Based on request from coordinated coordinated coordinated coordinated the schools and Law enforcement Agencies who attend incidents of violence occurring at schools.
61 substance 200 substance 383 substance 183 substance Target exceeded. abuse abuse abuse abuse Demand and high levels awareness awareness awareness awareness of substance abuse campaigns and campaigns and campaigns and campaigns and usage in the province. talks conducted talks conducted talks conducted talks conducted
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Promotion of Safety Strategic objectives Actual Planned targets Actual Deviation Comment on achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 172 Correctional 500 Correctional 409 Correctional 91 Correctional Target partially met. service visits held service visits held service visits held service visits held Demand based target.
7 liquor 40 liquor 34 liquor 6 liquor Target partially met. education education education education Based on the requests campaigns campaigns campaigns campaigns from stakeholders and targeting liquor targeting liquor targeting liquor targeting liquor complaints received. traders held traders held traders held traders held
3 quarterly liquor 4 quarterly liquor 2 quarterly liquor 2 Target partially met. education and education and education and enforcement enforcement enforcement planning evaluation planning evaluation planning evaluation workshops workshops workshops conducted conducted conducted
3. Prevention of 1 consolidated 1 consolidated 1 consolidated - Target met. violence against Departmental Departmental Departmental women and children VAWAC plan VAWAC plan VAWAC plan
4 Quarterly 4 Quarterly 2 Quarterly 2 Target partially met. departmental departmental departmental VAWAC report VAWAC report VAWAC report submitted submitted submitted
94 6 child safety 70 child safety 79 child safety 9 child safety Target exceeded. This is promotion promotion promotion promotion a demand and incident workshops workshops workshops workshops based target.
24 MASP groups 70 MASP 70 MASP - Target met. established groups groups established established 651 MASP 2450 MASP 3772 MASP 1322 MASP Target exceeded. This volunteers volunteers volunteers volunteers is based on the high trained trained trained trained number of gender based violence incidents. 24 MASP 60 MASP 53 MASP 7 MASP Target partially met. programmes programmes programmes programmes supported supported supported supported
5 women safety 36 women safety 38 women safety 2 women safety Target exceeded. This workshops workshops workshops workshops is based on the high conducted conducted conducted conducted number of gender based violence incidents and community made additional requests for the workshops.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Promotion of Safety Strategic objectives Actual Planned targets Actual Deviation Comment on achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 - 10 women 10 women - Target met. safety desks safety desks established established
- 30 elderly 35 elderly 5 elderly Target exceeded. There and people and people and people were more requests with with with from community disabilities disabilities disabilities members due to high workshops workshops workshops incidents of domestic conducted conducted violence.
4. Promotion of 181 trained 350 trained 408 trained 58 trained schools Target exceeded. school safety schools schools schools There were more requests from Gauteng Department of Education districts and municipalities.
240 school safety 350 school 117 school 233 Target partially met. plans developed safety plans safety plans and safety teams developed and developed and established safety teams safety teams established established
181 school safety 737 school 541 school 196 Target partially met. plans monitored safety plans safety plans monitored monitored 95
Quarterly provincial Quarterly provincial Quarterly provincial - Target met. implementation implementation implementation committee committee committee workshop workshop workshop
315 child safety 70 child safety 109 child safety 39 Target exceeded. This is awareness awareness awareness a demand based target. conducted conducted conducted
Patrollers deployed Patrollers Patrollers deployed 1185 Target exceeded. This in 132 schools deployed in 200 in 1385 is due to an increase in schools the number of incidents in schools and therefore more patrollers were deployed in those schools.
28 school safety 50 safety desks 32 safety desks 18 safety desks Target partially met. desks established established in established in established in This is demand based at 50 schools 50 schools schools target. police stations
- 300 learners 405 learners 105 learners Target exceeded. There trained as trained as trained as were more requests school safety school safety school safety from the schools based ambassadors Ambassadors Ambassadors on number of safety desks established.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Promotion of Safety Strategic objectives Actual Planned targets Actual Deviation Comment on achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 5. Mainstreaming 6 regional 4 reports on 7 reports on 3 Target exceeded. More Social Crime social crime the the social crime prevention prevention in prevention implementation implementation workshops were Government plans of social crime of social crime conducted. developed prevention prevention and plans in plans in implemented municipalities municipalities
3 social 4 social 3 social 1 social Target partially met. crime crime crime crime prevention prevention prevention prevention workshops workshops workshops workshops conducted conducted conducted conducted
1 quarterly 4 quarterly 3 quarterly 1 Target partially met. social crime social crime social crime prevention prevention prevention workshops workshops workshops conducted conducted conducted
6 CSFs rolled out 4 reports on the 2 reports 2 Target partially met. 12 CSFs rolled out in municipalities
96 Performance indicators Sub-component: Promotion of Safety Performance Actual Planned targets Actual Deviation Comment on deviations indicators achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Provincial youth - 1 - 1 Target not met. The draft crime prevention youth crime prevention strategy framework has been developed however consultative processes are pending to ensure ͤ nalization.
2.Number of 135 4 reports on the 4 reports on the - Target met. functional youth crime functioning of functioning of prevention desk as per 135 Youth Crime 135 Youth Crime minimum norms and Prevention Desks Prevention Desks standards in all police as per minimum stations norms and standards in all police stations
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Promotion of Safety Performance Actual Planned targets Actual Deviation Comment on deviations indicators achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 3.Number of 22 4 reports on the 4 reports on the - Target met. functional clusters functioning of the functioning of the youth desk leadership 22 Cluster Youth 22 Cluster Youth and provincial desk leadership desk leadership structure structures and Provincial Leadership structure
4.Provincial youth - 4 2 2 Target partially met. This safety izimbizo target will be carried over to the next ͤ nancial year.
5.Provincial youth -22- Target met. safety seminar
6.Number of signed 1 1 - 1 Target not met. MOU with SAPS Departmental high level delegation still to engage with SAPS provincial leadership.
7.Number of cluster 19 22 22 - Target met. youth Desk POAs supported and monitored 97 8.Annual and quarterly 1 and 4 1 and 4 1 and 18 14 Target exceeded. More partnership meetings partnership meetings with Youth desks and were held with Youth CPFs Desks and CPFs.
9.Number of youth 550 650 1133 483 Target exceeded. desk volunteers Additional training has trained been offered by external service providers and other organizations.
10.Number of youth 4 8 7 1 Target partially met. This in conflict with the law target will be carried over proͤ les analyzed to the next ͤ nancial year.
11.Number of youth 4 8 7 1 Target partially met. This focus interventions target will be carried over programs developed to the next ͤ nancial year. and implemented
12.Number of 1 4 2 2 Target partially met. This leadership and target will be carried over mentorship programs to the next ͤ nancial year. for youth
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Promotion of Safety Performance Actual Planned targets Actual Deviation Comment on deviations indicators achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 13.Number of 15 200 471 271 Target exceeded. Non- liquor enforcement compliance of liquor operations outlets and reported complaints from community members.
14.Number of school 114 200 189 11 Target partially met. This safety searches target will be carried over coordinated to the next ͤ nancial year.
15.Number of 61 200 383 183 Target exceeded. substance abuse Demand and high levels awareness campaign of substance abuse and talks conducted usage in the province.
16.Number of 172 500 409 91 Target partially met. This schools participating target will be carried over on the Correctional to the next ͤ nancial year. service visits
17.Number of liquor 7 40 34 6 Target partially met. This education campaign target will be carried over targeting liquor to the next ͤ nancial year. traders
98 18.Quarterly liquor 3 4 2 2 Target partially met. This education and target will be carried over enforcement planning to the next ͤ nancial year. and evaluation workshop conducted
19.Consolidate 111- Target met. departmental VAWAC report submitted
20.Quarterly 4 4 2 2 Target partially met. This departmental VAWAC target will be carried over report submitted to the next ͤ nancial year.
21.Number of child 6 70 79 9 Target exceeded. This is safety promotion a demand and incident workshop based target.
22.Number of MASP 24 70 70 - Target met. group established
23.Number of MASP 651 2450 3772 1322 Target exceeded. Based volunteer trained on the high number of gender based violence incidents.
24.Number of 24 60 53 7 Target partially met MASP programmes Based on the high supported number of gender based violence.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Promotion of Safety Performance Actual Planned targets Actual Deviation Comment on deviations indicators achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 25.Number of women 5 36 38 2 Target exceeded. Based safety workshop on the high number of conducted gender based violence incidents and community made requests made.
26.Number of -1010-Target met. women safety desk established
27.Number of elderly - 30 35 9 Target exceeded. and persons with More workshops were disabilities workshop conducted with persons conducted with disabilities.
28.Number of 181 350 408 58 Target exceeded. schools trained Request from GDE districts and municipalities.
29.Number of safety 240 350 117 233 Target partially met. This plans developed target will be carried over and safety teams to the next ͤ nancial year. established
30.Number of 181 737 541 196 Target partially met. This 99 school safety plans target will be carried over monitored to the next ͤ nancial year.
31.Quarterly 444- Target met. provincial implementation committee workshop
32.Number of child 50 70 109 39 Target exceeded. There safety awareness were more child safety conducted awareness conducted due to high number of violent incidences reported against children.
33.Number of 132 200 1385 1185 Target exceeded. It schools where should be noted that patrollers are deployed This indicator was implemented by the Community Police Relations mentioned elsewhere in the report.
34.Number of 20 50 32 18 Target partially met. schools were safety This is a demand based desks are established target.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Promotion of Safety Performance Actual Planned targets Actual Deviation Comment on deviations indicators achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 35.Number of - 300 405 105 Target exceeded. learners trained Request from the as schools safety schools based on ambassadors number of safety desks established.
36.Number of social 6 4 7 3 Target exceeded. More crime prevention social crime prevention plans developed plans were developed and implemented in and implemented in municipalities municipalities.
37.Number of social 3 40 44 4 Target exceeded. crime prevention The workshops were workshop conducted exceeded due to request from other municipalities.
38.Quarterly social 1 4 3 1 Target partially met. This crime prevention target will be carried over workshop conducted to the next ͤ nancial year.
39. Number of CFS’s 6 4 2 2 Target partially met. This rolled out target will be carried over to the next ͤ nancial year.
100
Strategy to overcome areas of under performance
Most of the targets that were not met are demand based indicators. The Department will revise indicators that are demand based to ensure that it meets the smart criteria for developing indicators.
Changes to planned targets
The Promotion of Safety sub-component did not have any changes made to the planned targets during the reporting period.
SUMMARY OF ACHIEVEMENTS
The establishment and support of youth desks
During the year under review 22 youth desks clusters were assessed and found to be functional. The Directorate hosted an elective conference for the Provincial leadership of the youth desks. The objective of the conference was to elect the Provincial Executive Committee comprising of the top 5 members and 22 cluster chairpersons. Attendance to the conference was all the executive committees of clusters. The conference adopted a draft programme of action to be coordinated by the provincial EXCO. The function of the PEC is mainly to support cluster youth desk structures on the development of the youth desk Programme of Action, reside over annual general meetings, conduct conflict resolution and provincial stakeholder management. The resolutions adopted during the Provincial youth desk conference are monitored by the PEC, SAPS and the Department.
There were delays in the ƒ nalization of the Provincial youth crime prevention strategy however, a draft strategy has been developed pending the ƒ nalization of consultative meetings with stakeholders. The consultative process will be ƒ nalized by third quarter of the next ƒ nancial year. The strategy will enhance implementation of the Gauteng Safety Strategy in relation to youth challenges and programmes.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 A consultative process will unfold with the Departmental • Cleveland: An awareness campaign addressing partners for implementation, monitoring and evaluation. issues of alcohol and drugs, and domestic violence was conducted in Malvern The Directorate conducted 4 Youth Imbizo in the • Germiston: An awareness campaign was conducted following areas: Ivory Park, Germiston, Tembisa and by the department, youth desk, SAPS, SANCA and Ratanda. The objective of the youth Imbizo’s were to local DSD focusing on substance abuse, rape and discuss the scope and functions of the youth work. The house breaking at Daleview. Imbizo’s identiƒ ed the following challenges experienced • Muldersdrift: Sports against crime initiatives by young person’s namely; lack of support by local SAPS, conducted by the youth desk in order to discourage CPF’s, limited support by the Department, no uniform for young people from engaging in criminal activities easy identiƒ cation of youth desk members, no access to and also abusing alcohol and drugs opportunities in entrepreneurship and skills development of all youth especially in scares skills. Liquor awareness and enforcement
The Directorate further conducted 2 seminars in The Directorate in partnership with Department of Vosloorus and Carletonville. The seminars were a Economic Development and SAPS are responsible for precursor to the review and implementation of Social conducting liquor awareness campaigns targeting liquor Crime Prevention programmes by the Youth. The traders. These campaigns are conducted with the aim of focus of the Youth Imbizo’s and seminars included the addressing issues of compliance, enforcement and an following topics namely; youth in conflict with the law, update on the Gauteng Liquor Act. Liquor traders are youth participation in community structures, substance capacitated about the laws regulating the liquor industry, abuse and young women leadership. renewal of licenses, and conversion of licenses, to promote responsible trade and to regulate alcohol usage Alcohol and Substance Abuse Prevention in communities.
The Department supports Social Development as a lead The targeted number on liquor education campaigns Department on programmes for substance abuse. The targeting liquor traders was 40 but a total of 46 core business of the Department is to ensure that law campaigns were conducted based on the increase of enforcement is applied against illegal taverns and as unlicensed liquor outlets. Liquor education campaigns 101 well as closure of liquor outlets within the 5km radius were conducted in the following areas: to schools. Furthermore the Department has to ensure that arrests are made on people that are selling drugs in Katlehong, Tsakane, Olivenhoutbosch, Tembisa, Rabie various communities of the Province. The priority is on Ridge, Ratanda, Moroka, Magaliesburg, Katlehong, the reduction of suppliers of “Nyaope” as it is a leading Jabulani, Yeoville, Tembisa, Reiger Park, Bronkhorstspruit, drug used mainly by young persons. The Directorate Meadowlands, Orange farm, Dobsonville, Atteridgeville, ensures that preventative programmes on substance Honeydew, Primrose (Makause), Duduza, Diepkloof, abuse are conducted through the youth desks and Sandringham, Mohlakeng, Actonville, Naledi, Mamelodi social crime prevention coordinators. The programme East, Evaton, Eikenhof, Hercules, Kwa-Thema, Tokoza, also includes school talks and awareness campaigns Khutsong, Alexandra, Mohlakeng, Welbekend, conducted in identiƒ ed communities. The substance Tshepisong, Kempton Park, Douglasdale, City of Jhb abuse programme was implemented in the following - Kliptown Square, Tshwane – Moretele Park, West areas amongst others: Rand – Carletonville Sports Ground, Metsweding – Hamanskraal Community Hall, Sedibeng – Boipatong • Hammanskraal: A group of youth who were addicted Community Hall and Ekurhuleni – Birchwood Hotel. to Nyaope were referred for rehabilitation through the Department of Social Development and upon The Directorate performed over the planned target release were placed on the National Youth Service of 200 liquor enforcement, since a total of 561 liquor programme. These young people have already been enforcements were conducted in partnership with linked with NYDA, SAPS, NGO’s and Health and SAPS, DED and Community Structures. Unlicensed Social Development for support and mentoring. The liquor outlets were closed down and the owners ƒ ned learners also participated in different school safety including home owners selling home -made beer mixed operations, giving information on the dangers of with battery acid. In areas like Welbekend and Primrose, substance abuse and doing motivational speaking. domestic violence cases have dropped since substance • Jhb Central: Three awareness campaigns targeting abuse relates to violence in the family. The highlight of major taxi ranks in the CBD were conducted in JHB this programme has improved working cooperation’s Central Sectors 1, 2 and 3 respectively to address between SAPS and the Regional Liquor Traders child substance abuse, child trafƒ cking and Association. dangerous weapons.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Correctional Services Tour
The Directorate operates prison tours where learners with problematic behavior are exposed to life in Prison as a deterrent on criminal behavior. The target of 500 schools that participate in the prison tours was exceeded by 6 more schools that participated in the programme. The tour consists of learners from identiƒ ed schools within the province embarking on a journey of prison life through an interaction with inmates who share their real life testimonies. These are male and female offenders currently serving sentences mainly through drug addiction and drug trafƒ cking. They share their own stories, displaying how small habits graduate to bigger addictions. Their sentences range from 10 years to life sentences. Since the inception of the programme to date, more than 12000 learners have participated in the programme. 102 The impact of the programme is improved behaviour of some of the learners that were previously displaying behavioural and criminal activities resulting to schools requesting the department to arrange more of such tours and also schools conducting their own individual bookings.
The programme was conducted in the following correctional centres; Baviaanspoort , Zonderwater , Krugersdorp, Leeuwkop, Boksburg, Groenpunt and Johannesburg. The following are some of the schools that conducted correctional service tours namely; Sebetsa o thole Moputso, Matshidiso Secondary School, Kagiso Senior Secondary School, Mosupatsela Secondary School, Phahama Secondary School, Lukhanyo Secondary School, Missourilaan Secondary School, Diepsloot West ,2,3 and 4 Secondary Schools, Westridge Secondary School, Princess High School, Monument Primary, Parktown Boys High School, Rant en Dal School, Laerskool Krugersdorp Noord, Centurion College and St Anda’s Secondary School.
Prevention of Violence against Women
Violence against Women and Children (VAWAC) is one of the areas with the most challenges in terms of ensuring a decline in the violation of rights for women and children. The Department is making progress in ensuring the prevention of VAWAC across the province as the lead Department on the implementation of the VAWAC Strategy. The VAWAC strategy has been presented to the Technical Committee as well as the sub- committee for endorsement. The directorate is currently working on implementing the resolutions and inputs emanating from the technical Committee. The strategy was also presented to the provincial Victim Empowerment forum.
Gender Based Violence Prevention Forum (GBVPF):
The Department has established the Gender Based Violence Prevention Forum chaired by MEC and focusing on improved coordination of efforts on the eradication of VAWAC. All stakeholders in the GBVPF pledged their commitment to the establishment of joint programmes for the prevention VAWAC. The Provincial Gender Based Violence Prevention Forum meets on a quarterly basis with various stakeholders to take stock of the achievements and challenges in addressing gender based violence and sexual assaults.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 A provincial plan outlining joint efforts by government, A total of 4313 volunteers took part in the training Civil Society and other interest groups in addressing exceeding the target of 2450.The training provides men gender based violence and sexual assault as well with life skills to help them have better human relations as educating communities on the functioning of the and healthy relations with women. The volunteers were Criminal Justice System as well as promotion of services trained on Gender based violence including focus on for victims was developed.Stakeholders that form part domestic violence, the cycle of violence, legislative of the forum include but not limited to; government framework and advocacy work targeting vulnerable departments, municipalities, NPA, POWA, Tswaranang groups in the community. Legal Advocacy Centre, ADAPT, Legal Aid, CSVR, Gender Links, Progressive Women’s Movement, Women’s The areas targeted for training are Brackensdown, Net, Legal Resource Centre, Teddy Bear Clinic, NISAA, Primrose, Philasonke Informal settlement, Welbekend, Traditional Healers Organisation. Bedfordview, Braamƒ scher, Sophiatown, Brixton, JHB Central, Mondeor, Temba, Boschkop (Lethabong) Yeoville, Men as Safety Promoters (MASP) Snake Park, Loate x 2, Akasia, Rietgat, Olivenhoutbosch, Mamelodi West, Diepsloot, Brramƒ scher, Snake Park The Department is conscious of the fact that the x2, Yeoville, Jeppe, Wedela, Zonkesizwe, Meadowlands eradication of VAWAC will not be won without the active x2, Primrose, Snake Park, Vlakfontein, Meadowlands, involvement of men as champions on the prevention Temba, Dube, Rietgat, Hamanskraal, Dukathole of the scourge of Gender Based Violence. The aim of Hostel, Vosloorus, Westonaria, Magaliesurg, Zithobeni, the project is to train and support the establishment Mamelodi East, Muldersdrift, Mzimhlophe Hostel, of community networks composed of men volunteers, Vosloorus, Zamimpilo Informal Settlement, Ekangala, committed to the ƒ ght against abuse of vulnerable Zwavelspoort,, Orlando, Benoni, Lenasia South, Diepsloot, groups. The Directorate exceeded the target of 70 MASP Cleveland, Kameelsdrift. groups since a total 83 MASP groups were established in the following areas; Orlando, Meadowlands; Benoni; MASP groups were supported with resources to Lenasia South; Diepsloot; Cleveland; Kameeldrift; implement their programs focusing on engaging other Protea Glen; Diepsloot; Roodepoort; Vosloorus; man on issues of women and child safety and further Katlehong; Tsakane; Tembisa; Meadowlands; Kagiso; encouraging them to participate in Social Crime Bekkersdal, Tambo informal settlement, Ga-Rankuwa; prevention initiatives. Safety Promoters roll out the 103 Sunnyside; Atteridgeville; Langlaagte, Zamimpilo, training to other men in their areas by conducting word of Crown mines, Kameelsdrift; Ekangala; Mamelodi East; mouth campaigns visiting places of interest frequented Tshepisong; Reigerpark; Thulane block 9 and 10; by men i.e. liquor outlets, car wash bays, sports grounds, Dobsonville, Meadowlands; Naledi, Tladi; Lenasia South, hostels and churches, conducts men’s indaba, conducts Vlakfontein; Kliptown, Pimville; Mabopane x 3 (Sector train the trainer sessions and partner with men’s forums 1, 2 and 3); Protea South; Orange Farms; Boschkop; in their areas. Krugersdoorp; Daveyton; Rietgat, Loate, Delport, Villa Lisa, Atteridgeville, Pretoria Central, Pretoria West, MASP groups were supported in the following areas Snake Park, Olivenhoutbosch, Akasia, Rietgat, Mamelodi namely Hillbrow, Midrand, Welbekend, Thokoza, East, Mamelodi West, Randleases, Holomisa, informal Yeoville, Snake Park, Loate, Katlehong, Dobsonville, settlements, Phola Park Squatter Camp, Palm Ridge Diepsloot, Rabie Ridge, Olivenhoutbosch, Zonkesizwe, informal settlement , Dube, Ga-Rankuwa, Hamanskraal, Primrose, Vlakfontein, Meadowlands, Mamelodi East, Davidsonville, Braamƒ scher, Makau Informal Settlement, Temba,Muldersdrift, Magaliesburg, Olivenhoutbosch, Doornkop, Philasonke informal settlements, Welbekend, Tsakane, Vosloorus, Temba Cluster, Orlando, Lenasia Boschkop, Fochville, Westonaria, Zwavelspoort, South, Boschkop, Welbekend, Rabie Ridge, Tembisa, Zamimpilo informal settlement; Chris Hani informal Vosloorus, Katlehong, Primrose, Zithobeni Mamelodi, settlement, Ramaphosa informal settlement; Gomora Moroka, Khutsong, Fochville, Silverton. informal settlement; Sokhulume informal settlement; Phumzile Park, Cullinan, Mzimhlophe Hostel, Diepsloot, Furthermore, Men as Safety Promoters are required to Wedela. conducts Men’s Dialogues in their areas. These sessions are held to change the attitude of men (especially The highlight of this programme was the participation young men and boys) towards women and children. of men in churches and social clubs i.e. Pimville Zone 3, The dialogues were conducted in the following areas: Snake Park churches and Meadowlands Zone 9 Burial Diepsloot, Braamƒ scher, Snake Park, Yeoville, Thokoza, Society. In the past these programme were conƒ ned to Vosloorus, Jeppe and Jhb Central. The session had an policing precincts, informal settlements and taverns. impact in that men openly confessed and shared with The existing MASP volunteers were trained on Gender their own experiences of abusing their partners with sensitization and Gender Based Violence. remorse resulting to progressive behaviour.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Highlights: Eldorado Park Men as Safety Promoters The 11 women safety desks were launched in the assisted the police by giving them information leading to following areas: Tshepisong, Meadowlands, Dobsonville, the arrest of the “Golf Stick Gang”. This notorious gang Germiston, Brackendowns, Ekangala, Welbekend, was responsible for a number of crimes such as rape, Thokoza, Primrose, Meyerton and Vosloorus. attempted murder and assault. 14 Members of the gang were arrested due to the information provided by safety Workshops for the Elderly and People with promoters. It was acknowledged by a SAPS ofƒ cial Disabilities in the area that the success of their arrest was only made possible by the involvement of 4 Men as Safety The elderly and people with disabilities are some of the Promoters. vulnerable groups experiencing violation of their rights to socio economic right including the right safety. The Women Safety Workshops Directorate had a target of 30 workshops for the elderly and PwDs however the target was exceeded by 9 more Women safety workshop continues to be a platform workshop due to demand. The targeted areas were where women are empowered on issues affecting Duduza, Reigerpark, Glenridge, Nirvana, Hamanskraal, them. The women safety desks assist in terms of Boipatong, Vosloorus, Midrand, Naledi, Temba, Soweto, communication and explaining incidents with ease Rossettenville, Sandringham, Orange Farm, Laudium, and conƒ dence, thereafter it becomes to report the Mamelodi, Putfontein, Mithimba Sinqobile Centre, Kagiso, incident to local SAPS. A total of 46 women safety Diepkloof, Orlando, Protea Glen, Mezodo Technical workshops were conducted above the target of 36. School, Magaliesburg, Muldersdrift, Zandspruit, The workshops were held in Lenasia South (Hospital Cullinan,Moroka, Meadowlands, Nellmapius, Tsakane, View), Lenasia (Lehae), Mabopane, Moroka Cluster, Rabie Ridge, Zandspruit, Eldorado Park, Randburg, Muldersdrift, Jeppe, Bronkhorstspruit, Soshanguve, Silverton, Meadowlands, Mofolo and Kliptown. Brackensdown, Braamƒ scerƒ lle, Snake Park, Germiston, Meadowlands x2, Bophelong, Tshepisong, Eikenhof, Workshops were aimed at educating and sensitizing Sandringham, Reiger Park, Kameelsdrift, Roodepoort, people with disabilities as well as the elderly on issues Meadowlands, Hillbrow, Welbekend, Rietgat, Westonaria, pertaining to safety, wellbeing, community involvement Boschkop, Atteridgeville, Brixton, Thokoza , Makause, and information on how to access government 104 Meyerton, Welbekend, Ekangala, Freedom Park, services in their areas. A total of 4755 participants were Vosloorus, Meyerton, Germiston, Bophelong, Primrose, reached through these workshops. The highlight of the Dobsonville, Snake Park, Devon, Akasia, Hamanskraal, programme was the establishment of the Elderly and Yeoville. Women residing in this areas attended the People with Disabilities help desks in Soweto (Moroka workshops. The Department facilitates and coordinate and Meadowlands) and Johannesburg (Rosettenville) the workshops. Government service providers i.e. area. Through the programme we managed to source NGO’s, Ikhaya le Themba, SAPS, survivors relating their the retired professionals volunteer to assist the elderly personal experiences and motivational speakers are also at Police stations and service centres. The elderly were invited to encourage and capacitate women on issues encouraged to join luncheons clubs to keep them busy affecting them and access to services and economic by exercising, sewing, knitting during the day and share opportunities. problems encountered.
A total of 3660 women were reached through the Child Safety Promotion Workshops women safety workshops. Women are capacitated in that they form burial societies, food gardening, sewing The Department supports Social Development in its lessons, self-defense classes and also participate in mandate of caring for children by ensuring that child crime prevention initiatives as well as understanding safety is prioritized. The Directorate conducted a total issues of abuse, the range of legislation and services of 76 child safety promotion workshops exceeding the that government and civil society offers to address their target of 70 due to escalating incidences of child abuse problems. cases. The purpose of the workshops is to empower Early Childhood Development educators and parents The Directorate performed above target due to the on general issues of safety, child abuse, how to identify increasing incidences of VAWAC and community an abused child, and reporting procedures. Different request made. The highlight of the programme was stakeholders working in the particular areas where the establishment of 15 women safety desks with workshops are conducted; are also given space to make programmes on the ƒ ght against GBV as well as the presentations on the services they render. The highlight launch of 11 women safety desks during Women’s of the programme was the involvement of stakeholders month. The Provincial launch was held in Tshepisong on e.g. SASSA on social support grants, municipality health the 28th August 2012. and environment units, Emergency Services on issues
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 of ƒ re hazards etc. The programme also resulted to Some of the schools where safety desks were established an integrated approach on programmes targeting are as follows; Orlando: St Martin’s Pores Secondary children as we also address Orphans & Vulnerable School and Zifuneleni Secondary School, Simunye Children programme.The Child Safety Workshops were Secondary School, Zikhethele Secondary School, T. M conducted in the following areas namely; Snake park, Letlhake Secondary Schools and Kgothalang Secondary Temba, Welbekend, Zithobeni , Vlakfontein, Duduza, School, Illinge Secondary School and PT Xulu, Fochville Mabopane, Tembisa, Tsakane, Evaton and Muldersdrift. Hoerskool and Wonderfontein Hoerskool, Carletonville High School, Filadeƒ a LSEN School, Meyerton Secondary Promotion of School Safety School.
The Gauteng schools have experienced a number of School Safety Ambassador’s training: incidences relating to crime and violence as a result learners become susceptible to recruited by drug lords The aim of the program is to increase safety awareness to sell drugs in and around schools. The School Safety amongst learners and encourage them to accept programme is a joint initiative by the department in responsibility for keeping each other safe. The learners partnership with the Department of Education. The are capacitated with relevant skills and the culture of Department has the following programmes facilitated in promoting safety is instilled on them. The learners are schools through social crime coordinators. further enabled to champion school safety interventions within their schooling environment. The Department School Safety training: The school safety training planned to conduct training of 300 school safety focuses on assisting Gauteng schools to be in a position ambassadors and the target was exceeded to 405. to detect, respond to safety threats and incidents through Learners from schools based in the following areas the development and maintenance of comprehensive were trained as ambassadors; Vosloorus, Bekkersdal, and actionable school safety plans designed to address Etwatwa, Meyerton and Soshanguve. their speciƒ c needs. A total of 408 school safety training programmes were conducted, exceeding the target of Mainstreaming of Social Crime Prevention 350. The training comprises for the school principal, school safety coordinator (educator), an RCL learner The Department has a responsibility of ensuring and an SGB members. The targeted number of schools mainstreaming of Social Crime Prevention within 105 was exceeded because of the high levels of incidents Local Government targeting all municipalities; City happening at the schools, resulting to focused school of Johannesburg; City Of Tshwane; Ekurhuleni safety interventions been developed and implemented Metro; Sedibeng District Municipality; Emfuleni Local at the various schools. municipality; Midvaal local municipality; Lesedi local municipality; West Rand district municipality; Merafong School Safety Desks establishment: The aim of the local municipality; Westonaria local municipality; Mogale program is to increase safety awareness amongst local municipality and Rand. The Directorate has learners and encourage them to accept responsibility for effectively coordinated functional CSF in the following keeping each other safe. These learners are capacitated areas: Ekurhuleni, Westonaria and Emfuleni. The work with relevant skills and instill the culture of promoting of municipal social crime prevention structures is safety and further enabling them l to champion school coordinated through the Provincial Community Safety safety interventions within the schooling environment. Forum which reports to the Gauteng Inter Governmental The target of 50 safety desks established was exceeded Safety Coordinating Committee (GISCC) technical task by 8 more desks as the demand from schools was higher team comprising of MMC’s and is chaired by MEC. than the Departmental plan. The resolutions taken from the GISCC on social crime prevention activities are cascaded down to the PCSF where joint plans are developed and implemented.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-Programme 3.3: Public Education and Information
Purpose
The Chief Directorate: Public Education and Information As part of the Take Charge campaign, mobilising is the sub programme responsible for ensuring that and supporting the social movement against crime Gauteng citizens are well informed and educated about and road safety fatalities, the unit also organises and the services and programmes of the Department. It is supports three Take Charge sectors that complement also responsible for creating awareness both internally the mobilisation and communication work done by 106 and externally through crime awareness campaigns, the department in communities. The three sectors are service marketing, media engagement and mobilizing Labour, Faith Based Organisations (FBO) and the Sports, communities towards a safer Gauteng. The sub Arts, Culture and Edutainment (SPACE). The department programme has three objectives which are used as a has enlisted sector co-ordinators whose functions are to wagon to carry out its mandate to market, educate and focus dedicated support to sectors through facilitating inform, namely: the implementation of sectors Programmes of Action (POAs).There are no sector performance indicators • Media relations; under this unit. • Marketing and Internal Communication; and, • Outreach and stakeholder Management. Strategic objectives
Strategic plans are developed for each key strategic The strategic objectives of the sub-programme are listed objective and action plans are developed for as follows: implementation. Strategic objectives are aligned to the vision, mission and mandate of the Department which • Increase positive media coverage on departmental linked to both National and Provincial communication programmes and services; frameworks. The events management function of the • Increased awareness through marketing; Department is also located within the sub programme, • Increase awareness through social media; whereby each Departmental event is coordinated • Increased awareness through outreach through Events Management Committee. All events programmes; are supported with branding and footage with an • Stakeholder management; and, aim of sustaining Corporate Image and Identity of • Inform internal employees on the department. the department. The unit is also interacting with communities through Social Media to increase and encourage public participation in the ƒ ght against crime.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Strategic objectives Sub-Programme: Public Education and Information Strategic objectives Actual Planned targets Actual Deviation Comment on deviations achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. To increase 12 reports 12 reports 12 reports - Target met. positive media coverage on 8 articles 8 articles 11 articles 3 articles Target exceeded. New departmental avenues were explored and services made use of in the media.
12 media 16 media 88 media 72 media Target exceeded. New engagements engagements engagements engagements avenues were explored and made use of in the media.
2. To increase 29 times of 35 times of 35 times of - Target met. awareness through service service service marketing marketing marketing marketing
14 publications 14 publications 10 publications 4 Target partially met. The produced produced produced annual report was published by the Ofͤ ce of the HOD.
2 outdoor 2 outdoor 7 outdoor 5 outdoor Target exceeded. Targets advertising advertising advertising advertising were amended from contracts contracts contracts contracts contracts to activities and concluded concluded concluded concluded cost effective mediums were used. 107 3. To increase 12 engagement 12 engagement 19 engagement - Target exceeded. There awareness through reports reports reports was no base line for this social media objective and a Social media ofͤ cial was deployed to concentrate on social media activity hence the vast difference.
10 000 citizens 10 000 citizens 274 577 citizens 264 577 citizens Target exceeded. There reached reached reached reached was no base line for this objective and a Social media ofͤ cial was deployed to concentrate on social media activity hence the vast difference.
4. To inform 12 reports 12 reports 17 reports 5 reports Target exceeded. Additional Internal and workshops were conducted Provincial due to the G2055 workshop Government and HOD’s interaction and employees the pilot project of teams.
5. To increase 68 awareness 78 awareness 81 awareness 3 awareness Target exceeded. More awareness campaigns held campaigns held campaigns held campaigns held safety and security related through outreach campaigns were requested. programmes
6. To increase 45 sector 60 sector 135 sector 75 sector Target exceeded. More awareness through campaigns held campaigns held campaigns held campaigns held community mobilisation Sectors was done through sectors.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Performance indicators Sub-Programme: Public Education and Information Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Media monitoring and 12 12 12 - Target met. research conducted
2.Media writing done 8 8 11 3 Target exceeded. New avenues were explored and made use of in the media.
3.Media engagement 12 16 88 72 Target exceeded. New conducted avenues were explored and made use of in the media.
4.Frequency of service 29 35 35 - Target met. marketing
5.Publications produced 14 14 10 4 Target partially met. The annual report was published by the Ofͤ ce of the HOD.
6.Outdoor advertising 2 2 7 5 Target exceeded. contracts concluded Targets were amended (revised) from contracts to 108 activities and cost effective mediums were used.
7.Social media 12 12 19 - Target exceeded. engagement There was no base line for this objective and a Social media ofͤ cial was deployed to concentrate on social media activity hence the vast difference.
8.Number of citizens 10 000 15 000 274 577 264 577 Target exceeded. reached There was no base line for this objective and a Social media ofͤ cial was deployed to concentrate on social media activity hence the vast difference.
9.Number of Internal 12 12 17 5 Target exceeded. campaigns Additional workshops were conducted due to the G2055 workshop and HOD’s interaction and the pilot project of teams.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-Programme: Public Education and Information Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 10.Number of awareness 68 78 81 - Target exceeded. There campaigns held were more requests from communities for awareness campaigns.
11.Number of 45 60 135 75 Target exceeded. awareness campaigns More community held by sectors mobilisation was done through sectors.
Strategy to overcome areas of under performance
Some targets were met and some were exceeded.
Changes to planned targets
The target on outdoor advertising contracts concluded was revised during the year under review due to the fact that the unit discovered other cost effective advertising mediums and changed the targets from signing contract to reporting outdoor activities undertaken each month which were more programmes orientated and done according to the focus months. The unit succeeded to run more outdoor activities during the year under review and supported all departmental programmes.
109
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 SUMMARY OF ACHIVEMENTS
Media Relations
The work of the Directorate: Media Relations focuses • Most reports received in the media were covered on three main areas namely media writing, media positive showing that there is concerted effort engagements as well as media monitoring and research. to maintain good reporting and to showcase the good work the department is doing. Both local and Media monitoring and research mainstream media are showing undivided support to the department particularly electronic media. This unit has generated a total coverage of the Department 774 times during the ƒ nancial year. The unit Media writing was particularly responsive to issues raised in the media as well as to media enquiries on a daily basis. Some of In an attempt to showcase some of the Departmental the issues that drove coverage and the highlight for the programmes and strengthen safety in the province, the Department are: unit has written 11 articles/ opinion pieces and all have been published in different media house. These following • Successes of the Gauteng Trafƒ c Police; topics s were covered in these articles: • Learner transport operations; • Taxi violence; • “How to slay the nyaope monster”- published in • Taxi road safety awareness campaigns; Pretoria News, Diepkloof Urban News; • MEC Mazibuko to visit the family of the 17yr old • Sexual abuse - published in Sowetan; victim who was gang-raped ; • Proƒ ling Youth Month and departmental • Crime awareness campaigns; programmes aimed at youth – published in Pretoria • Public meetings; News, IOL, Pimville Urban News, Orlando Urban • Faith Based Sector tackles liquor trading in News, Diepkloof Urban News, Eldorado Urban Khutsong; News, Zola Urban News; 110 • School raids; • Follow Tata to make SA better - published in • Child Protection events; Sowetan, Diepkloof Urban News and The Citizen; • Diversion program for young people; • Let’s adopt the ƒ ghting spirit of women of 1956 - • Substance abuse road shows; published in The Star, Pretoria News and Diepkloof • Youth Imbizo; Urban News; • Provincial Youth Leadership Conference; • Communities helped in reducing crime - published • Gauteng Community Safety unveils nyaope in Southern Courier, Comaro Chronicle, Southern rehabilitated youth in Hammanskraal; Courier and Diepkloof Urban News; • The two senior government ofƒ cials that were • Men must be on board in the ƒ ght against domestic arrested for fraud and corruption; violence - published in Comaro Chronicles, Alberton • Substantial donations for Ikhaya Lethemba for Record, Diepklooof Urban News, Meawdowlands Mandela Day; Urban News, Zola Urban News, Pretoria News; • wreath laying ceremony for trafƒ c ofƒ cers who died • Pedestrians, motorists strive to be safe this in the line of duty; festive season - published in Comaro Chronicles, • The march in Noord Taxi Rank led by SANTACO; Alberton Record, Diepklooof Urban News, Pimvillle • Economic empowerment road shows; Urban News, Meawdowlands Urban News, Zola • Launch of business forums; Urban News, Jabavu Urban News, Pretoria News, • Launch of rural safety strategy; Westside Urban News; • Launch of women safety desks; • Proƒ ling of departmental volunteers - published in • Festive seasons plans; Diepkloof Urban News, Dobsonville Urban News, • 16 days of activism on no violence on women and Orlando Urban News, Chiawelo Urban News, children; Protea Urban News, Zola Urban News, Pimville • Dialogue with people living with disabilities; Urban News, Meawdolands Urban News, Westside • The launch of patrollers festive season project; Urban News, Comaro Chronicles, Alberton Record, • Prayer for police killings; Southern Courier; • Launch of Green Door sites; • Re launch of the “Take Charge” campaign – • Mass prayer for road carnages and fatalities by published in Pretoria News; and, bikers; • One rape is too many – it has to stop – published • Re- launch of “Take Charge” campaign; in Diepkloof Urban News, Zola Urban News, Pretoria News, The Star.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Media engagement • The MLO participated on Radio Pulpit and Moretele community radio current affairs shows, the topic A total of 88 media engagements were held during the for discussion was the unveiling of the recovered ƒ nancial year as follows: nyaope addicts and their placement in the National Youth Service programme; • Easter campaign launch; • Gauteng Trafƒ c Police spokesperson participated • Gauteng Trafƒ c Police spokesperson reports back on Jozi fm, Community Safety Diaries current on Easter campaign operations on Kasie fm; affairs programme discussing the roadworthiness • Media brieƒ ng on 17 year old girl raped by gang; of public transport in the province and the Putco • Media brieƒ ng on ƒ rst court appearance 7 gang; bus accident that claimed 19 lives; • MLO participated in Community Safety dairy on • Gauteng Trafƒ c Police spokesperson participated Jozi fm, the topic was school safety and patroller on Radio Pulpit current affairs show, discussing the programme movement; results of the learners transport operation; 111 • Gauteng Trafƒ c Police spokesperson participated • MEC outlines Women’s month programme on Lesedi in live interview on EK fm on Greater Brakpan taxi fm, Thuso Motaung current affairs programme; violence and the new interim committee Top Six • MEC was interviewed by Kasie fm current affairs and ERTC; programme, the topic for discussion was the • The MLO participated on John Robbie Show the opening of the Palm Ridge court; topic for discussion was on Randfontein school • Road Safety spokesperson participated on Jozi raids; fm current affairs show, giving feedback on the • Gauteng Trafƒ c Police spokesperson did an Vereening vehicle ƒ tness operation; interview on learner transport operation in Gauteng • Road Safety spokesperson participated on Jozi fm in Laudium community station; current affairs show, discussing Public Passenger • Gauteng Trafƒ c Police spokesperson did an Transport and road safety tips; interview on taxi conflict in Katlehong; • The MEC participated on Lesedi fm, Matshotlo • The MLO participated in Community Safety diary at current affairs show discussing police killings; Jozi fm the topic for discussion was school safety • Gauteng Trafƒ c Police spokesperson participated programmes; on Community Safety Diaries show, discussing • The MEC participated in a discussion in Classic fm women operations; on the state of South African Police Service; • Three women safety ambassadors were • The MLO participated in discussion on Child interviewed on Metro fm Sacred Space current Protection Week on the in Moretele Community affairs programme following the women in safety Radio. The program has 100ǡ000 listeners; event held at Gold Reef City; • The media networking session with Kaya fm; • Gauteng Trafƒ c Police spokesperson participated • FBO sector coordinator participated in Sacred on Kasie fm Community Talk current affairs show. Space (Metro fm) , discussing the Child Protection The topic for discussion was the relation between event; taxi operators, commuters and law enforcement • GTP spokesperson participated in Kasie fm , agencies; discussing Holomisa & Vosloorus taxi conflict; • The Departmental MLO participated on Lesedi fm, • The MLO participated in Community diary, the topic Bua Lenna Mokganne current affairs programme, was youth in conflict with the law on Jozi fm; discussing Fairways/ Cosmo taxi drivers and trafƒ c ofƒ cers allegations on soliciting bribes;
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 • The Road Safety spokesperson participated on • The MEC participated on SA fm current affairs Jozi fm and Eldos fm current affairs discussing the programme on the launch of 16 Days campaign wreath laying ceremony in Boekenhoutkloof Trafƒ c in Khutsong, Carltonville, the interview was Training College; particularly on the role that men should play in the • The MLO participated on John Robbie show, ƒ ght against gender based violence; discussing the allegations that Braamƒ sherville • MEC participated on Kasie fm current Affairs to satellite police station was being vandalised discuss plans for the 16 Days of activism; because it is not functional; • MEC participated on Eldos fm current affairs to • Gauteng Trafƒ c spokesperson participated on Jozi discuss plans for 16 Days Campaign; fm Community Diaries discussing the issue of • MLO participated on Radio Pulpit current affairs driving under the influence of alcohol; Ubusazi na to discuss plans for the 16 days of • MEC Mazibuko participated in Jozi fm Community activism ; 112 Diaries and Soweto TV Bind the headlines current • Gauteng Trafƒ c Police spokesperson participated affairs programmes respectively to discuss the in LIVE ON JOZI fm the discussion on taxi conflict visit to the 11 year old girl killed by police; at Bara Taxi Association and Diepkloof Taxi • MEC Mazibuko participated on Matsohlo current Association and 16 days of activism campaign; affairs programme on Lesedi fm the topic for • MEC participated on John Pearlman show discussion was the MEC’s visit to De Deur discussing about the mid – term; • MEC Mazibuko participated on Community Safety • MEC Mazibuko participated in Jozi fm Community diary programme of Jozi fm outlining activities for Diaries programme , discussing the launch of 3ǡ000 the 16 Days Campaign; patrollers for the festive season; • The MLO participated on Thuso Motaung’s • The MLO participated on Lesedi fm, Imatlafatse programme Bua lenna Mokgani Lesedi fm current affairs programme, discussing the launch discussing the Kleinfontein public hearing; of 3ǡ000 patrollers for the festive season; • The MLO outlined the purpose and the activities for • The MLO participated on a discussion programme the 16 Days Campaign in East Rand Stereo; on Channel Islam International, the topic for • MEC Mazibuko outlined the purpose and the discussion was the Men’s Indaba; activities for the 16 Days Campaign in Ikwekwezi • The MLO participated on Matshotlo current affairs fm morning current affairs programme; in Lesedi fm and Community Diaries programme in • The MLO participated on Thuso Motaung current Jozi fm respectively, discussing the engagement of affairs programme on taxi conflict at Wanderers male safety volunteers on domestic violence; and Vosloorus on Lesedi fm; • The MEC participated in Jozi fm Community Diaries • The MLO participated on Thobela fm current affairs programme giving a review of 16 Days of Activism of programme on the murder incident of an alleged No Violence Against Women and Children The GTP bully at a Vosloorus High School; spokesperson participated in Kasie Talk on Kasie • The MEC did an interview, outlining plans for the fm, reporting back on festive season campaign; festive Season in the current affairs programme, • The MLO participated in Community Diaries, a Voice of Tembisa,and LIVE ON KASIE fm on current affairs programme 0n Jozi fm, reporting respective; back on the Festive Season patroller deployment • Media networking session to outline activities for project; the 16 Days Campaign; • The MLO participated in a current affairs
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 programme on Radio Pulpit, reporting back on the • MEC participated on Kasie Talk discussing National Festive Season patroller deployment project; Police day on Kasie fm; • Media networking session, wherein the MEC • MLO participated on domestic violence discussion outlined plans for Safety Month; programme on Soweto TV ƒ lmed at Ikhaya • The MEC participated in Kasie Talk on Kasie fm Lethemba; discussing a plan to curb Reiger Park gang violence; • MLO discussing school safety on Behind the • MEC Mazibuko, religious sector pray to halt police headlines, Soweto TV; killings on Thuso Motaung program Lesedi fm; • MLO participated on Imatlafatse current affairs • MEC Mazibuko, religious sector pray to halt police program in Lesedi fm on Orlando door to door killings on Community diary, Jozi fm; campaign; • MLO on the re - launches Take Charge Campaign • Proƒ ling of Green Door in Elsburg by The Star on East Wave stereo; newspaper; • MEC calls for classiƒ cation of nyaope as illegal drug o• Pr ƒ ling of Green Door in Elsburg by Talk radio 702, on Community diary Jozi fm; “Lead SA” program March 2013; • Plans to make withdrawal of cases to be illegal on • MLO participated on Eldos fm “Maak a plan” Mungwana Lonene, current affairs, SABC radio; current affairs programme, discussing role of the • Plans to make withdrawal of cases to be illegal on U department for Human Rights Day commemoration; bo wazi current affairs, Radio Pulpit; • MLO participated on Alex fm current affairs • Bara taxi violence with Thuso Motaung on Lesedi programme, discussions on Human Rights Day; fm; • MLO participated on Moretele fm current affairs • Story on domestic violence - using Ikhaya Lethemba programme discussion role of young people in as a place of hope on E-TV; connection with Human Rights Day; • Tackling substance abuse with Lenasia community • The MLO and MEC for Sports, Arts, Culture and on Community diary of Jozi fm; Recreation participated on “Home with Mapaseka” • Gauteng Trafƒ c Police spokesperson participated current affairs programme, Kaya fm discussing on Kasie Talk on Kasie fm, discussing Vosloorus Human Rights Day commemoration; and Brakpan taxi violence; • The MLO participated on Jozi fm current affairs • Naledi residents calls for re-shuffle of police programme, discussing Human Rights Day; members MLO participated on Community Diary, • The MLO participated on “Ubusazi Na” current 113 Jozi fm; affairs of Radio Pulpit on Human Rights Day; • The MLO and sector representatives participated • The MLO participated on the rationale for the march on Jozi fm, discussing the re-launch of Take Charge and the programme of Human Rights Day; Campaign and re-commitment of respective • The MLO participated on the current affairs sectors to the campaign; programme of E.K fm discussing Human Rights • MLO participated in Alex fm current affairs Day;and, programme, discussing, substance abuse, police • The MLO participated on “Makumane” current brutality and crime in Gauteng; affairs programme of Lesedi fm discussing the re- • MLO participated on Bokamoso Dumisa TV launch of Take Charge. discussion program on mob justice;
Directorate: Marketing
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Marketing is a unit within the Chief Directorate Corporate The unit was authorised by the Head of the Department Communication which concentrates all its efforts on to approve all artwork of all departmental material managing the look and feel of the Department through bearing departmental logo and name. During the year marketing and advertising departmental services and under review the unit procured more branding equipment programmes at the corporate exhibitions in shopping and material to ensure that all departmental events were malls and petro ports, production and distribution of branded accordingly and compliant with the corporate educational material, Outdoor Adverting, Social Media, identity manual. and strengthening Internal Communication as well as branding all departmental events as follows:- Outdoor Advertising
Services marketed The unit continued to advertise the services and programme of the Department on street pole advertising During the year under review the unit expanded its until July 2012. Thereafter the unit discovered other cost efforts on marketing the services of the Department effective advertising mediums and changed the targets by involving other key stakeholders such as SAPS, from signing contract to reporting outdoor activities Metro police, Celebrities as well as the Gauteng Trafƒ c undertaken each month which were more programmes on corporate exhibitions to enhance police visibility orientated and done according to the focus months. The and expose departmental programmes and services to unit succeeded to run more outdoor activities during communities. 36 corporate exhibitions were conducted. the year under review and supported all departmental programmes. Publications Social Media The Department’s services and programmes were also marketed through publications produced and Through social networking the Department has expanded distributed on all departmental events as well as on its effort to market the services and programmes to all corporate exhibitions at the shopping malls and petro levels of communities. From 1200 people reached in the ports. The unit produced and distributed the Keep in previous ƒ nancial year 274 577 were reached during the Touch newsletters, Budget Speech booklet, and Budget year under review. 114 Speech Community version in four different languages, Annual Report, Children’s colouring books with safety Internal Communication messages, Children’s DVD, Victim Empowerment booklet and the Safety Ambassadors Pocket books as well as In 2011 the Department launched a Safety Ambassador about 300ǡ000 of eight different topical pamphlets for campaign where staff members pledged to spread distribution on events and marketing the department. the message of safety to their friends and families. Ambassadors were then requested to register their Branding activities but it was later established that they did not know the departmental services. The road shows to The Chief Directorate focused on marketing the services the regional ofƒ ces where the HOD physical interacted and programmes of the department through branding with staff members were conducted where HOD and and rebranded Ikhaya Lethemba to showcase its senior management informed and educated staff services to the communities. The unit also concentrated members about the services of the department. Staff on enhancing the look and feel of the department members were also given questionnaires to submit their and a Brand Awareness workshop was conducted to request on what they would like to know more about the sensitize and educate staff members to comply with the department. corporate identity manual. Prior to the Brand Awareness the department Research unit conducted a brand audit As the result the Brand audit, the HOD’s interacted throughout the province and the ƒ ndings were shared with the outsourced staff within the department was with management and staff members. conducted to educate and inform them about the services and programmes of the department.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 They were also recruited to be Safety Ambassadors • N1 Petro Port on the 22nd March 2013; and, and to also join safety structures in their communities • Rand Easter show on the 28 to 31 March 2013. and spread the messages of safety to their friends and families. In addition 137 departmental events were supported with branding and footage for the year comprising of The Chief Directorate also planned and organized Corporate Exhibitions, Public exhibitions, Road shows, Fieldworker’s and Brand Awareness workshops to Crime awareness campaigns, workshops, launch of improve the working environment and encourage team Green doors and stakeholders activities through sectors work as well as improving the corporate image and by all departmental business units. identity of the department. Production of Departmental Publications Services marketed 10 publications were produced during the year under 36 corporate exhibitions were conducted as follows: review as follows:
• N1 Total Petro port on the 2nd April 2012; • 4 Keep in Touch newsletters; • N1 Total Petro port on the 3rd April 2012; • Budget Speech booklet; • N3 Total Petro port exhibition on the 4th April 2012; • 4 Budget Speech Community version in four • Rand Easter show from the 6th to the 15th April different languages; 2012; • Children’s colouring books with safety messages; • Greenstone Mall on the 11 May 2012; • Lulu and friends with T&C DVD; • Bedfordview Centre Mall on the 8th of June 2012; • Victim Empowerment booklet; and, • Diepsloot Shopping Centre on the 6th July 2012; • Safety Ambassadors Pocket books. • Evaton Shopping Complex on the 13th of July 2012; • Clear Water Mall on the 20th of July 2012; The following educational materials were also produced: • Woodlands Mall in Pretoria on the 3rd of August 2012; • A1 posters with departmental programmes and • N3 Petro Port exhibition of 24th August 2012; services; • Melrose Arch Mall on the 31st August 2012; • 280ǡ 000 topical pamphlets on different topics 115 • Tribute Concert at Moretele Park on the 1st of according to departmental programmes; and, September 2012; • 20ǡ000 Mobilization Pamphlets. • Northgate Mall on the 7th September 2012; • Magaliesburg Mall on the 13th September 2012; In addition 13 Marching Banners for Take Charge Re- • Centurion Mall on the 28th September 2012; launch were produced representing all departmental • Irene Mall on the 12th October 2012; sectors and programmes on the following topics: • Protea Glen mall on the 19th October 2012; • Southgate Shopping Mall on the 16th of November • Patroller Programme for patrollers; 2012; • Community Policing Forum; • Carletonville Gateway Mall on the 21st of November • Youth Desk; 2012; • SPACE sector; • N3 Petro Port exhibition on the 23rd of November • FBO sector; 2012; • Labour Sector; • Westgate Shopping Mall on the 30th of November • Taxi Against Crime; 2012; • Bikers in Action; • Eskom Safety exhibitions on the 12th December • Women Against Abuse; 2012; • Man as Safety Promoters; • N14 Petro port on the 19th November 2012; • Rural Safety; • N1 Engine on the 20th December 2012; • Hostel safety; and, • Woodlands Mall on the 15th February 2013; • Business Forum. • Southgate Mall on the 15th February 2013; • Woodlands Mall on the 16th February 2013; Outdoor Advertising • Greenstone Mall on the 21st February 2013; • Bara Mall on the 22nd February 2013; 7 Outdoor advertising activities conducted during the • Jubille Mall at Temba on the 27th February 2013; year under review. Alive advertising and mobile billboard • Diepkloof Square on the 8th March 2013; were used to market the department events and services. • N3 Petro port on the 15th March 2013; Almost approximately 80% of Gauteng residence are • N14 Petro Port on the 20th March 2013; reached through these form of electronic billboards, as
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 they are located in strategic location where there are • Mandela Day media alert 17th July 2012; high volumes of people and motorists as follows: • Mandela day: Ikhaya le Themba update 18th July 2012; Location of billboards • Mandela day: Ikhaya le Themba pictures18th July 2012; • Balfour Park/Highlands North; • Mandela day : Jacob”s Farm pictures 18th July • Benmore /Sandton CBD; 2012; • Braamfontein; • Mandela day Devon pictures 19th July 2012; • Bruma/ Eastgate; • Mandela day Alexander 19th July 2012; • Cresta; • Mandela day Boipatong 19th July 2012; • East Rand Mall; • Clearwater mall exhibition 20th July 2012; • Espon Downs/ Fourways; • Clearwater mall pictures 20th July 2012; • Grayston/ Wynberg; • Devon information session posting 26th July 2012; • The Glen; • Devon information session pictures 26th July 2012; • Kempton Park; • Women’s safety workshop 26th July 2012; • M1 South Alternating; • Gauteng vision 2055 pictures 27th July 2012; • M1 North Alternating; • Career Expo pictures 01st August 2012; • Randburg; and, • Women & Child safety workshop pictures 01st • Rosebank. August 2012; • Calender of Events 02nd August 2012; Increase awareness through social media • Woodlands Exhibition posting 02nd August 2012; • Bronkhorstspruit crime awareness posting 02nd The Department was marketed through social network August 2012; and 274 577 people were reached. • Woodlands Exhibition pictures 03rd August 2012; • Opening of Palm Ridge Court pictures 07th August 19 social media engagement were made as follows: 2012; • Opening of Palm Ridge Court info 07th August • Youth crime awareness Youth Conference from 22- 2012; 116 24 June 2012; • Women’s day message 08th August 2012; • Crime prevention workshop 21 June 2012; • Opening of women’s safety desk in Tshepisong • Substance abuse road show in Ratanda 20 June 15th August 2012; 2012; • Crime awareness campaign in Cullinan 15th August • Diversion programme for youth 20 June 2012; 2012; • Presentation on sectors 20 June 2012; • Posting of Cullinan pictures 15th August 2012; • Media Release 19 June 2012; • Ecumenical prayer pictures 20th August 2012; • Events calendar 15June 2012; • Women’s banquet in Fochville pictures 21st August • Sector Refresher session 15 June 2012; 2012; • Budget Speech 14 June 2012; • Tarlton women’s safety awareness workshop 22nd • June celebration plans 12 June 2012; August 2012; • Mandela day interaction 03rd July 2012; • Young blind women’s celebration pictures 23rd • Youth Camp 04th July 2012; August 2012; • Learner Transport programme 05th July 2012; • Young blind women’s celebration video 23rd August • Ivory Park road show 08th July 2012; 2012; • Vision 2055 poster 08th July 2012; • Celebration of women trafƒ c ofƒ cers 24th August • Retest of busses 09th July 2012; 2012; • Expose drug dealers in Ivory Park 09th July 2012; • Celebration of women trafƒ c ofƒ cers pictures 24th • MEC congratulates police board for mobilize award August 2012; 10th July 2012; • Celebration of women trafƒ c ofƒ cers video(7 • First quarter session 10th July 2012; postings) 24th August 2012; • Dobsonville/Braamƒ scherville road show 11th July • Gender violence workshop 27th August 2012; 2012; • Prov. Empowerment session 29th August 2012; • Dobsonville/Braamƒ scherville pictures 11th July • Safety promoters training 31st August 2012; 2012; • Melrose Arch exhibition 31st August 2012; • First quarter session 11th July 2012; • Melrose Arch pictures 31st August 2012; • Youth Desk info 13th July 2012; • Tribute concert 1st September 2012; • Men as safety promoters pictures 13th July 2012; • Tribute concert pictures (4 postings) 1s September • Evaton Exhibition pictures 13th July 2012; 2012; • Mandela day events calendar 17th July 2012;
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 • Olievenhoutbosch communication engagement 4th • Carletonville exhibition pictures 21 November 2012; September 2012; • Domestic Workers workshop 22 November 2012; • Olievenhoutbosch pictures 4th September 2012 • Domestic Workers pictures 22 November 2012; • Olievenhoutbosch video (4 posting) 04th September • Festive season patrollers launch pictures 01 2012; December 2012; • Arrest of ofƒ cials 4th September 2012; • Festive season patrollers launch 01 December • Northgate Mall Exhibition 07th September 2012; 2012; • Northgate Mall exhibition pictures 07th September • World Aids day 01 December 2012; 2012; • Young men seminar pictures 01 December 2012; • Germiston taxi awareness 07th September 2012 • Internal men’s indaba 03 December 2012; • Reiger Park community engagement 11th • External men’s indaba 04 December 2012; September 2012; • External men’s indaba pictures 04 December 2012; • Trafƒ c police arrest three people for illegal ƒ rearms • Internal men’s indaba 05 December 2012; 11th September 2012; • Internal men’s indaba pictures 05 December 2012; • MEC honours trafƒ c ofƒ ces who died on duty 11th • Reclaim the night 06 December 2012; September 2012; • People with disabilities engagement 06 December • Congrats note to Alberton victim centre 11th 2012; September 2012; • People with disabilities engagement pictures 06 • Woman arrested for speeding 12th September December 2012; 2012; • People with disabilities engagement 06 December • Magaliesburg exhibition 13th September 2012; 2012; • Magaliesburg pictures 13th September 2012; • 16 Days closing ceremony 10 December 2012; • Wreath laying ceremony 14th September 2012; • 16 Days closing ceremony pictures 10 December • Wreath laying ceremony pictures 14th September 2012; 2012; • Eskom Exhibition 12 December 2012; • Wreath laying ceremony video 14th September • Eskom Exhibition pictures 12 December 2012; 2012; • Four testing stations closed 18 December 2012; • MEC harnesses relations between hostel • Back to school campaign 08 January 2013; community and SAPS 14th September 2012; • Back to school pictures 09 January 2013; 117 • Business launch forum 20th September 2012; • MEC interacts with bikers 17 January 2013; • MEC tables annual report at Legislature 20th • Brand awareness workshop 23 January 2013; September 2012; • Brand awareness pictures 23 January 2013; • Ikhaya lethemba day 19th September 2012; • Complaints against the Police 07 February 2013; • Annual report tabling 20th September 2012; • Destruction of ƒ rearms and knives 06 February • Anti-xenophobia road show 04th October 2012; 2013; • Anti-xenophobia pictures 05 October 2012; • Rietfontein community engagement pictures 09 • Government National Games 11th October 2012; February 2013; • Calendar of events 11th October 2012; • Safety month activities in Lenasia 11 February • Irene exhibition 11th October 2012; 2013; • Gauteng Trafƒ c Police arrest 15th October 2012; • Launch of green door pictures 11 February 2013; • Wattville Crime awareness 18th October 2012; • Clergy ƒ ght xenophobia 14 February 2013; • Wattville crime awareness 19th October 2012; • Youth indaba 14 February 2013; • Wattville crime awareness pictures 19th October • Youth indaba pictures 14 February 2013; 2012; • Woodlands exhibition 16 February 2013; • Protea Glen Mall exhibition 19th October 2012; • Woodlands exhibition pictures 16 February 2013; • DCS wins SAIGA award 23rd October 2012; • Women mass prayer 21 February 2013; • Hercules crime awareness 24th October 2012; • Women mass prayer pictures 21 February 2013; • MEC engages Carletonville residents 05 November • MEC condemns taxi violence 21 February 2013; 2012; • Take charge sectors review session 21 February • Police ƒ tness 13 November 2012; 2013; • Mamelodi crime awareness 15 November 2012; • Take charge sectors review session pictures 22 • Mamelodi crime awareness pictures 15 November February 2013; 2012; • Provincial youth safety seminar 22 February 2013; • Southgate exhibition pictures 15 November 2012; • Provincial youth safety seminar pictures 22 • Southgate exhibition pictures 16 November 2012; February 2013; • Carletonville exhibition 20 November 2012; • Bara Mall exhibition 22 February 2013; • MEC brief on festive plans 20 November 2012; • Diepkloof square exhibition 8 March 2013;
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 • Diepkloof square exhibiton pictures 8 March 2013; • Presentation on sectors 20 June 2012; • Mass prayer for bikers 10 March 2013; • Media Release 19 June 2012; • Mass prayer for bikers pictures 10 March 2013; • Events calendar 15June 2012; • Orlando crime awareness road show 12 March • Sector Refresher session 15 June 2012; 2013; • Budget Speech 14 June 2012; • Dedicated lanes for bikers 12 March 2013; • June celebration plans 12 June 2012; • Public meeting Bedfordview 13 March 2013; • Mandela day interaction 03rd July 2012; • Public meeting Bedfordview pictures 13 March • Youth Camp 04th July 2012; 2013; • Learner Transport programme 05th July 2012; • N3 Petroport Exhibition 15 March 2013; • Ivory Park road show 08th July 2012; • N1 Pretoport exhibition 20 March 2013; • Vision 2055 poster 08th July 2012; • Human rights day celebration 21 March 2013; • Retest of busses 09th July 2012; • Zandspruit open day Openday 25 March 2013; • Expose drug dealers in Ivory Park 09th July 2012; • Zandspriut pictures 25 March 2013; • MEC congratulates police board for mobilize award • Crime awareness road show 26 March 2013; and, 10th July 2012; • Crime awareness pictures 26 March 2013. • First quarter session 10th July 2012; • Dobsonville/Braamƒ scherville road show 11th July Queries and comments 2012; • Dobsonville/Braamƒ scherville pictures 11th July • Indication of likes; 2012; • Youth Camp – positive comments; • First quarter session 11th July 2012; • First quarter review session- positive comments; • Youth Desk info 13th July 2012; • Dobsonville/ Braamƒ scherville road show- positive • Men as safety promoters info13th July 2012; comments; • Men as safety promoters pictures 13th July 2012; • Police board award- positive comments; • Evaton Exhibition pictures 13th July 2012; • Men as safety promoters- positive comments and • Mandela day events calendar 17th July 2012; queries; • Mandela Day media alert 17th July 2012; • Mandela day – positive comments; • Mandela day: Ikhaya le Themba update 18th July 118 • Enquiries on vision 2055 were responded to; 2012; • Enquiries on Devon info session were also • Mandela day: Ikhaya le Themba pictures18th July responded to; 2012; • Recruitment enquiries which have were attended to; • Mandela day : Jacob”s Farm pictures 18th July • Women’s celebration posts and video- positive 2012; remarks; • Mandela day Devon pictures 19th July 2012; • Gauteng Police arrest – positive comments; • Mandela day Alexander 19th July 2012; • MEC plan on festive plans - positive comments; • Mandela day Boipatong 19th July 2012; • MEC engages Carletonville residents – positive • Clearwater mall exhibition 20th July 2012; comments; • Clearwater mall pictures 20th July 2012; • Festive season patrollers launch – positive • Devon information session posting 26th July 2012; comments; • Devon information session pictures 26th July 2012; • Reclaim the night – positive comments; • Women’s safety workshop 26th July 2012; • People with disabilities - positive comments; and, • Gauteng vision 2055 pictures 27th July 2012; • 16 Days ceremony activities - positive comments • Career Expo pictures 01st August 2012; • Women & Child safety workshop pictures 01st Twitter August 2012; • Calender of Events 02nd August 2012; The Department at the end of the ƒ nancial year 2012/13 • Woodlands Exhibition posting 02nd August 2012; had managed to have 62 followers and it has managed • Bronkhorstspruit crime awareness posting 02nd to follow 95 people as well as a total of 398 tweets. August 2012; Tweets that were dealt with are as follows: • Woodlands Exhibition pictures 03rd August 2012; • Opening of Palm Ridge Court pictures 07th August • Youth crime awareness Youth Conference from 22- 2012; 24 June 2012; • Opening of Palm Ridge Court info 07th August • Crime prevention workshop 21 June 2012; 2012; • Substance abuse road show in Ratanda 20 June • Women’s day message 08th August 2012; 2012; • Opening of women’s safety desk in Tshepisong • Diversion programme for youth 20 June 2012; 15th August 2012;
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 • Crime awareness campaign in Cullinan 15th August • Ikhaya lethemba day 19th September 2012; 2012; • Annual report tabling 20th September 2012; • Posting of Cullinan pictures 15th August 2012; • Anti-xenophobia road show 04th October 2012; • Ecumenical prayer pictures 20th August 2012; • Anti-xenophobia pictures 05 October 2012; • Women’s banquet in Fochville pictures 21st August • Government National Games 11th October 2012; 2012; • Calendar of events 11th October 2012; • Tarlton women’s safety awareness workshop 22nd • Irene exhibition 11th October 2012; August 2012; • Gauteng Trafƒ c Police arrest 15th October 2012; • Young blind women’s celebration pictures 23rd • Wattville Crime awareness 18th October 2012; August 2012; • Wattville crime awareness 19th October 2012; • Young blind women’s celebration video 23rd August • Wattville crime awareness pictures 19th October 2012; 2012; • Celebration of women trafƒ c ofƒ cers 24th August • Protea Glen Mall exhibition 19th October 2012; 2012; • DCS wins SAIGA award 23rd October 2012; • Celebration of women trafƒ c ofƒ cers pictures 24th • Hercules crime awareness 24th October 2012; August 2012; • MEC engages Carletonville residents 05 November • Celebration of women trafƒ c ofƒ cers video(7 2012; postings) 24th August 2012; • Police ƒ tness 13 November 2012; • Gender violence workshop 27th August 2012; • Mamelodi crime awareness 15 November 2012; • Prov. Empowerment session 29th August 2012; • Mamelodi crime awareness pictures 15 November • Safety promoters training 31st August 2012; 2012; • Melrose Arch exhibition 31st August 2012; • Southgate exhibition pictures 15 November 2012; • Melrose Arch pictures 31st August 2012; • Southgate exhibition pictures 16 November 2012; • Tribute concert 1st September 2012; • Carletonville exhibition 20 November 2012; • Tribute concert pictures (4 postings) 1s September • MEC brief on festive plans 20 November 2012; 2012; • Carletonville exhibition pictures 21 November 2012; • Olievenhoutbosch communication engagement 4th • Domestic Workers workshop 22 November 2012; September 2012; • Domestic Workers pictures 22 November 2012; • Olievenhoutbosch video ( 4 posting) 04th September • Festive season patrollers launch pictures 01 119 2012; December 2012; • Arrest of ofƒ cials 4th September 2012; • Festive season patrollers launch 01 December • Northgate Mall Exhibition 07th September 2012; 2012; • Northgate Mall exhibition pictures 07th September • World Aids day 01 December 2012; 2012; • Young men seminar pictures 01 December 2012; • Germiston taxi awareness 07th September 2012; • Internal men’s indaba 03 December 2012; • Reiger Park community engagement 11th • External men’s indaba 04 December 2012; September 2012; • External men’s indaba pictures 04 December 2012; • Trafƒ c police arrest three people for illegal ƒ rearms • Internal men’s indaba 05 December 2012; 11th September 2012; • Internal men’s indaba pictures 05 December 2012; • MEC honours trafƒ c ofƒ ces who died on duty 11th • Reclaim the night 06 December 2012; September 2012; • People with disabilities engagement 06 December • Congrats note to Alberton victim centre 11th 2012; September 2012; • People with disabilities engagement pictures 06 • Woman arrested for speeding 12th September December 2012; 2012; • People with disabilities engagement 06 December • Magaliesburg exhibition 13th September 2012; 2012; • Magaliesburg pictures 13th September 2012; • 16 Days closing ceremony 10 December 2012; • Wreath laying ceremony 14th September 2012; • 16 Days closing ceremony pictures 10 December • Wreath laying ceremony pictures 14th September 2012; 2012; • Eskom Exhibition 12 December 2012; • Wreath laying ceremony video 14th September • Eskom Exhibition pictures 12 December 2012; 2012; • Four testing stations closed 18 December 2012; • MEC harnesses relations between hostel • Back to school campaign 08 January 2013; community and SAPS 14th September 2012; • Back to school pictures 09 January 2013; • Business launch forum 20th September 2012; • MEC interacts with bikers 17 January 2013; • MEC tables annual report at Legislature 20th • Brand awareness workshop 23 January 2013; September 2012; • Brand awareness pictures 23 January 2013; • Complaints against the Police 07 February 2013;
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 • Destruction of ƒ rearms and knives 06 February • Poster Campaign at the regional ofƒ ces on the 27th 2013; June 2012 at the Northern Cluster; • Rietfontein community engagement pictures 09 • Mandela Day Celebration on the 17th July 2012; February 2013; • Female Trafƒ c Law Enforcement ofƒ cer’s • Safety month activities in Lenasia 11 February appreciation event on the 24th of August 2012; 2013; • Planned and participated the Human resource • Launch of green door pictures 11 February 2013; Women wellness event on the 14th September • Clergy ƒ ght xenophobia 14 February 2013; 2012; • Youth indaba 14 February 2013; • The department celebrated Heritage month by • Youth indaba pictures 14 February 2013; hosting the HOD interaction with the Head ofƒ ce • Woodlands exhibition 16 February 2013; and Ikhaya Lethemba staff members on the 27th • Woodlands exhibition pictures 16 February 2013; September 2012; • Women mass prayer 21 February 2013; • Community Mobilisation workshop for the • Women mass prayer pictures 21 February 2013; ƒ eldworkers, on the 29th and 30th of October 2012 ; • MEC condemns taxi violence 21 February 2013; • Coordinated and planned Self Defense Training for • Take charge sectors review session 21 February female SMS and MMS staff members on the 26th 2013; of November 2012; • Take charge sectors review session pictures 22 • Coordinated Internal men’s Indaba on the 5th of February 2013; December 2012 at Fun Valley; • Provincial youth safety seminar 22 February 2013; • Coordinated Department’s Year End Function on the • Provincial youth safety seminar pictures 22 7th of December 2012 at Goldƒ elds Show grounds February 2013; in Bedfordview; • Bara Mall exhibition 22 February 2013; • Brand Awareness workshop held on the 23rd • Diepkloof square exhibition 8 March 2013; January 2013 at Boekenhoutkloof; • Diepkloof square exhibiton pictures 8 March 2013; • Fieldworkers Feedback session held on the 30th of • Mass prayer for bikers 10 March 2013; January 2013 at Birchwood Hotel at Boksburg; and, • Mass prayer for bikers pictures 10 March 2013; • HOD’s Interaction with Outsourced staff on the 18th • Orlando crime awareness road show 12 March February 2013 at the Head Ofƒ ce. 120 2013; • Dedicated lanes for bikers 12 March 2013; Internal Screens • Public meeting Bedfordview 13 March 2013; • Public meeting Bedfordview pictures 13 March The following 21 DVD’s were played on the Internal 2013; Screens to keep staff members up to date about the • N3 Petroport Exhibition 15 March 2013; department’s events and programmes: • N1 Pretoport exhibition 20 March 2013; • Human rights day celebration 21 March 2013; • Easter Road Safety messages; • Zandspruit open day Openday 25 March 2013; • The department social media DVD was developed • Zandspriut pictures 25 March 2013; to encourage staff members to be friends and • Crime awareness road show 26 March 2013; and, followers of the department; • Crime awareness pictures 26 March 2013. • Child Protection awareness messages; • HEART: Our Values played; Internal Communication • Freedom Day Commemoration played; • Child protection message; 17 Internal Communication campaigns were held • Youth month message; during the year under review: • 67 ways to participate on Mandela day; • Events footage ; • HOD’s Breakfast Session with the Northern Cluster • Breast cancer awareness; on the 21st of May 2012; • Fieldworkers workshop; • HOD’s interaction with the Southern Cluster on the • South Gate Mall Exhibition; 24th of May 2012; • 16 Days Exhibition messages; • Premier’s workers engagement on the 17th of May • Invitation to Internal Men’s Indaba; 2012; • Invitation to the Department’s year end function; • HOD’s Breakfast Session with the Central Cluster on • 16 Days of Activism opening event; the 5th of June 2012; • Self Defense course for managers; • Poster Campaign at the regional ofƒ ces on the 26th • DVD in support of SAFCON soccer tournament; June 2012 at the Southern cluster; • DVD of Safety and Security month activities; and, • Take Charge Fridays revival message.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Safety Internal • Media Advisory; • Youth Crime Awareness Workshop; Internal safety communication was used to convey 160 • Provincial Youth Desk Conference; messages and notices to all ofƒ cials in the Department • Media release: Ivory Park MEC; on the following topics: • Media release: MEC orders retest of 12 busses; • Media statement: MEC pleads with Ivory Park • Notice of bereavements; residents ; • Daily Media Briefs; • Media release: MEC congratulates provincial • Workshops; community police board; • IT tips; • Media release: MEC to receive donation for Ikhaya • Keep in Touch Newsletter; le Themba; • Programmes and activities; and, • Media statement: Ikhaya Lethemba receives major • Announcements and notices ƒ nancial boost; • Media statement: MEC welcomes sentence given Website Management to rapists; • Photos of the Law Enforcement Appreciation event Intranet and Website • Keep in Touch Newsletter for quarter 1; • Human Resource Management policies; Uploading of pictures is done as and when events are • Two Senior Government Ofƒ cials Hand Themselves taking place. The following event was captured and Over to the Organised Crime Unit; posted on the intranet and website. • Media Release on Hostel Anti-Crime Cultural event; 34 activities were uploaded on website as follows: • Wellness Sessions for women at Zoo Lake; • Gauteng trafƒ c police arrested three persons for • The Know your neighbourhood campaign; possession of illegal ƒ rearms; • MEC’s Mazibuko and Vadi condemn gunning down • 2010/2012 Annual Report; of Gauteng Trafƒ c police ofƒ cer; • Fieldworkers workshop pictures; • MEC Mazibuko appeals for patience during this • South Gate Mall Exhibition pictures; Easter period; • Invitation to Internal Men’s Indaba pictures; • Campaign to exhibit at the Rand Easter show a • Invitation to the Department’s year end function; 121 success; • 16 Days of Activism opening event; • Media Alert on Faith Based Organization tackles • Self Defence course for managers pictures; liquor trading; • DVD in support of SAFCON soccer tournament; • Uploaded the Budget Speech; • DVD of Safety and Security month activities; and, • 4th Quarter Keep in Touch Newsletter; • Take Charge Fridays revival message.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEVELOPMENT COMMUNICATION AND EVENTS MANAGEMENT
Development Communication is a communication Roadshow Zandspruit on the 25 April 2012, process of disseminating information, educating Etwatwa on the 11th May 2012, Khutsong on the stakeholders/audience, media advocacy, social 31st May 2012, Midvaal on the 13th June 2012, dialogue and understanding perceptions of the various Bronkorspruit on the 25 July 2012, Orange Farm stakeholders amongst others to achieve social change on the 31st August 2012, Magaliesburg on the 26th towards government programmes and projects. The October 2012, Devon on the 16th November 2012, department has conducted outreach programmes Vosloorus on the 31st January 2013, Zachariya Park through Crime Awareness Campaigns, Taxi Awareness on the 8th February 2013 and Heidleburg on the 15th Campaigns, Public Exhibitions, Community Safety March 2013; Imbizo, and Safety Awareness to Women in Rural Areas • Budget Speech Presentation on the 29th May 2012 and to Youth Organisations. • 2 Child Protection Week School Road Show on the 31st May 2012 in Khutsong, Child Protection Week Gauteng Provincial Government Activities Open Day on the 7th June 2012 in Enkangala; • 2 Safety awareness to Youth Organisation on the The Department participated and coordinated Economic 21st June 2012 in Atteridgeville and on the 29th June Opportunities Road shows which are Gauteng Provincial 2012 in Tsakane; Government Programmes. The programme targets • Participated at the Presidential visit in Soweto on communities of Gauteng in empowering them about the 17 Public Exhibitions on the 7th June 2012 in economic opportunities available in government and Ipelegeng Thusong Service Centre, Fox Street Foyer how they can access them. All Government Departments on the 21st June 2012, Thabong Centre on the 13th participated in this programme. The Department July 2012, Tembisa on the 14th September 2012, participated in Gauteng Provincial Government Dobsonville on the 21st September 2012, Mamelodi programmes which include Commemorative Days, Back Community Hall on 12th of October 2012, Vosloorus to School Campaign, Health Imbizo, Women’s Month Stadium on 10th of November 2012, Nasrec Expo rd 122 activities, International Day of People with disabilities Centre on 03 of December 2012, Khutsong on the and Mandela Day. 14th of December 2012, Tokoza Thusong Service Centre on the 21st of December 2012, Bophelong Events Management Thusong Service Centre on the 28th of December 2012, Diepsloot Hall on the 25th January 2013, Events Management was provided during Focus Herkpoort Thusong Service Centre on the 29th Months: namely Launch of Safety and Security Month, January 2013, Bophelong on the 12th of February Child Protection Week, Budget Speech, Women’s Month, 2013, Forchville on the 15th February 2013, Evaton Youth Month, Easter Road Safety Campaign, Launch of on the 15th February 2013, Randfointein on the 26 Festive Season Campaign, Re-launch of Take Charge February 2013, Brazaville on the 15th March 2013, Campaign and 16 Days of Activism of no violence Honeydew on the 25th March 2013 and Boipatong against Women and Children. on the 28th March 2013; • Mandela Day on the 18th July 2012 in Komaho A total of 81 Awareness Campaigns were held during the Farms, Heidelberg; ƒ nancial year as follows: • Participated at the Commemoration of women’s day held on the 09th August 2012 in Pretoria Union • Joint Road Safety Easter Campaign brieƒ ng session Buildings; on the 3rd April 2012 at Dereck Masoek Centre; • 2 Safety awareness workshop to Women in Rural • 6 Taxi Awareness on the 16th April 2012 in Brakpan areas on the 22nd August 2012 in Tarlton Community Taxi Rank, Taxi Awareness on the 08th August 2012 hall, and on the 25th August 2012 in DeBarrage in Vereeniging Taxi Rank, Taxi Awareness on the Primary School; 07th September 2012 in Germiston Taxi Rank, Taxi • Female roadblock on the 24th August 2012 in N3 Awareness on the 10th of October 2012 in Bara Taxi Durban Magagula Bridge; Rank, Taxi Awareness on the 18th of December 2012 • Participated at the Heritage Day on the 24th in Lakeside Taxi Rank and 20th of December 2012 in September 2012 at Marupeng Human of Cradle Tsakane Taxi Rank; Kind; • Participated at Freedom Day Commemorative on • Public Participation Programme held on the 26th the 27th April 2012; September 2012 in Sharpeville Community Hall; • 10 Participated at the Economic Opportunities • Community Safety Imbizo held on the 05th
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 November 2012 in Carltonville Sports Complex; Celebrities are recruited as Safety Ambassadors. The • Launch of Festive Season Campaign held on the 23rd Department also uses SPACE as a draw card in some of November 2012 in N3 Highway next to Magagula the activities. 8 Stakeholder Forums meetings were held Heights Vosloorus; during the year under review. • Provincial Launch of 16 Days of Activism on No Violence against Women and Children in Khutsong 69 stakeholder meetings were held during the year on the 25th November 2012; under review to plan sector events as well as support • Provincial Closing of 16 Days of Activism on No departmental events. In total the sector was active in 57 Violence against Women and Children in Arcadia events for the year as follows: Primary School Tshwane on the 10th of December 2012; • Sector was invited by Athletics South Africa to a • Participated at the International Day of People with race tournament on the 20th April 2012 at Tshwane Disabilities on the 3rd December 2012 in Nasrec; Huntersƒ eld Stadium. The Sector Recruited Caster • Back to School Campaign on the 09th of January Semenya and Maria Matola as Safety Ambassadors. 2013 in Sharpeville; • Coordinated Patrick Shai to speak on behalf of • Media Launch of Safety Month held on the 01st of Men as Safety Promoters at the Snake Park Prayer February 2013 in Emoyeni Conference Centre; meeting held on the 22nd April 2012. • Re-launch of Take Charge Campaign held on the • Recruited Innocent Mayoyo (Former Soccer Player) 28th February 2013 in Loate; and, as a Safety Ambassador and a role model in his • Human Rights Day March against abuse of women community on the 16th May 2012. and children on the 21st March 2013 in Sharpeville. • Planned and attended the Sports against Crime organised with the KWATSADUZA on the 16th May 20 Crime Awareness road shows were held as follows: 2012 in Kwa-Thema Sports Complex. • Attended and participated in a Liquor Trading • Zandspruit on the 20th April 2012; Workshop held on the 17th May 2012, in Khutsong. • Sicelo Shiceka on the 28th April 2012; • Presented the Take Charge Campaign with Sophie • Freedom Park on the 12th May 2012; Ndaba Foundation on the 18th May 2012 as • Palm Springs on the 25th May 2012; well as followed-up on Safety Ambassadorship th • Jabulani on the 19 June 2012; Recruitment. 123 • Munsieville on the 22nd June 2012; • Planned and participated at the build-up of the child • Braamƒ scherville on the 11th July 2012; Protection Week on the 25th May 2012 in Devon May • Tembisa on the 25th July 2012; • Planned and held the Take Charge Presentation • Reƒ lwe on the 16th August 2012; on the 28th May with South African Professional • Magaliesburg on the 14th September 2012; Footballers Union (SAFPU) leadership. • Tsepong on the 27th September 2012; • Planned and Attended Gauteng Sports Council • Wattville on the 19th of October 2012; Coaches Workshop on the 6th – 7th June 2012 • Hercules on the 25th of October 2012; to address the coaches about their role in the • Mamelodi East on the 15th of November 2012; communities as role models and recruit safety • Rietgat on the 23rd of November 2012; promoters. About 300 people were reached. • Lenasia on the 11th February 2013; • Planned and attended Athletics SA coordinated by • Enkangala on the 19th February 2013; Sports Inter-change on the 7th June 2012. 1500 • Orlando on the 12th March 2013; athletes were reached through this programme. • Slovoville on the 18th March 2013; and, • Planned and attended Athletics South Africa • Ratanda on the 26th March 2013 Elective Conference on the 9th June 2012, to present the Take Charge Campaign. Stakeholder Management • Planned and attended school visit with Mr Patrick Shai (Safety Ambassador) on the 20th June 2012. Sports, Arts, Culture and Edutainment sector 500 school children were reached through this programme. SPACE Sector is operating through the Stakeholders • Planned and coordinated a fun day with Sophie forum. The Forum consists of CWUSA, Athletic SA, Foundation for Hope on the 30th June 2012. African Heritage Trust, Gauteng Rugby Union and various Children affected by poverty and child trafƒ cking Sports Councils under the period 2012/13. The SPACE were invited to attend. Motivational Speech was is presently working with Celebrities, Artists, Actors and given by Sophie Ndaba from Generations. Sports Fraternity to be part of the Take Charge Campaign • Planned and held the recruitment campaign at in the ƒ ght against crime. The Sector also assists in the launch of Jozi Arts League on the 4th July providing entertainment during departmental events. 2012 in Newtown Johannesburg. There event was
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 planned with Sibongile Bobo Splash (Social worker • Planned and participated at the Athletics SA Central in Muvhango drama series) and Sandile Shongwe Gauteng Cross country race on the 18th August (Muvhango). 300 people were reached through this 2012 in Rietvlei Alberton. Proƒ ling of the Take programme. Charge Campaign was done by the commentator • Planned and attended the social cohesion throughout the day. About 5000 people were conference in Kliptown on the 5th July 2012 by reached with messages and safety tips booklets. Department of Arts and Culture. Interaction with • Planned and conducted Women’s month event many writers and artists was done to create with Jozi Arts League on the 29th August 2012 in awareness about the Take Charge Campaign and Newtown Johannesburg. The event started with a the role they can play. Roadshow in Johannesburg Universities and ended • Planned and attended the anniversary of crime in Newtown with performances. line on the 10th July in Monte Casino, invited by • Planned and conducted Roadshows on the 29 and SHOUT to interact with musicians and industry 31st August 2012 in Johannesburg and Tshwane stakeholders’ engagement. Two musicians were focussing on public education and information awarded with mobilisers’ award. about piracy, fraud and counterfeits. 2000 members • Planned and participated at the Atteridgeville Youth of the public were reached. Desk Winter programme held in Kameeldrift on the • Partnered with Drakensberg Promotion and planned 10th July 2012 by coordinating safety ambassador the Tribute Concert on the 1st September 2012. to speak as motivational speakers at the event The four units from department fully supported (Sam Mlangeni – Former international Athlete the event. The event was successful. Department and Sandile Shongwe – from Tolerant Traces and Branding was done in all key points. Messages Muvhango actor). from department were played on the screens during • Planned and participated at the Temba SAPS launch intervals of the Anti- Cable Theft campaign on the 14th July • Planned and presented the Take Charge campaign 2012 in Stinkwater. Sandile Shongwe (Maxwell focusing on Child Safety at the Fun day event on in Muvhango) spoke as a safety ambassador to the 8th September 2012 in Thokoza Civic Centre. encourage the community to Take Charge and Two prominent celebrities Krona and Nozipho report criminal activities including cable theft. (former members of Skwatta Camp music group) 124 • Planned and held Sports against Crime in participated. About 500 people were reached. partnership with Sports Interchange on the 21 • Planned and held the Take Charge Fun Run on the July 2012 .This is one of the programmes of the 24th September 2012 at George Thabe Stadium Athletics SA to proƒ le the Take Charge Campaign in Sharpeville to Honour the Volunteers in the in all their Cross Country races. 2000 people were Athletic sector who have given their time as Safety reached through this programme. Ambassadors, to recruit youth from the streets • Planned and participated at the Sports Against and train them as champions to stop them from Crime coordinated by Sports Interchange on the engaging in drugs and crime. 21 July 2012 .This is one of the programmes of the • Planned and participated at the Gauteng City to Athletics SA to proƒ le the Take Charge Campaign City Marathon on the 30th September 2012 between in all their cross Country races. About 2000 people Johannesburg and Centurion. The Sector branded were reached. Department Branding was done and and distributed the department information material pamphlets distributed. (Safety tips). About 6000 athletes and participants • Planned and participated at the 67 minutes Mandela were reached day celebration coordinated by Hammanskraal • Presented the Take Charge at the Olereko Sports Sports Council on the 14th July 2012 in Skampaneng Development Club on 2nd October 2012, in Kagiso. where Sam Mlangeni gave motivational speech and 24 people attended. The organization has a encourage youth to participate in sports and make membership of 600 youth and 320 adults. South Africa proud as champions not criminal. • Planned and coordinated a Crime Awareness • Planned and coordinated the participation of Campaign on the 18th October 2012 in Kekana Jozi Arts League on the 18th July 2012 in Ikhaya Section, Tshwane, on the theme; “Fighting Crime Lethemba. One of the artists called Yong Cage is everyone’s responsibility.” The Hammanskraal opened the event with live performance. The event Sports Council chairperson led the campaign which was also graced by the presence of legendary Poet was supported by Social Development, Tshwane and musician Mzwakhe Mbuli. Metro, SAPS and other NGOs. Approximately 400 • Planned and conducted the recruitment campaign people were reached through this programme. with Jozi Arts League on the 1st August 2012 • Presented the Take Charge at Sibikwa Performing in Newtown. About 300 young musicians were Arts on the 19th October 2012. A plan for the 16 reached.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 days of Activism Programme and other outreach • Participated during the Launch of the Ekurhuleni programmes were developed. Sports Council on the 24th November 2012. The • Approximately 43 people were reached through this newly elected council committed to work with the programme. sector in its events as it represents all the sporting • Planned and coordinated Sports against Crime codes in the region. The sector is attending with Hammanskraal LFA and Sports Council on the meetings to be part of all the regional councils in 27th October 2012, in Eersterust (Hammanskraal). the province as a way of strengthening its data 10 games were played with teams from all areas base provincial wide. About 90 sports development around Hammanskraal. Approximately 300 people organizations were represented. were reached through this programme. • Held the build-up event towards the 16 Days of • Participated at the Tshwane Sports workshop on the Activism on the 24th November 2012 at Dan Pharasi 10th November 2012 in Temba Chamber attended Primary School. Young people were encouraged to by couches from various local teams. Sunnyboy pledge and participate in the ƒ ght against woman Maluleke (Sports Council Vice chairperson and and children abuse. The event was supported by Safety Ambassador) made a presentation on the Labour sector Steering Committee members. About Take Charge Campaign sector programme and 80 people were reached. its role in the ƒ ght against substance abuse in the • Participated at the Promotion of Justice Workshop community. About 100 Club Couches were reached. organized by Black Sach on the 29th November • Participated at the launch of Tshwane Festive 2012. Sport Council was invited to present on how Programmes for the Artists on the 10th November sports could be used to promote the access to the 2012 in Tshwane Sammy Marks Square to mobilize criminal justice system especial by abused women. artists and public to join the ƒ ght against crime • Planned and participated at the ADT Athletics on the and substance abuse. The radio presenter Aubrey 2nd December 2012 in Auckland Park. Department Moitjiwa from Motsweding FM was the programme information was distributed to about 1600 athletes Director. Carlos Jeje well knows Reggae legend at the race tournament. performed and spoke about the ƒ ght against piracy • Attend TAC Workshop on the 12th and the 13 and stolen Goods. TUT community Radio and Daily December 2012 to discuss Action plan for the 2013 Sun were present. About 3000 people were reached / 14. A presentation on the Take Charge Campaign and various pamphlets were distributed. was done how the sector can work with the TAC 125 • Presented on the role of celebrities and sports to discourage the use of treatment by youth as a as catalysts in crime prevention at the Social drug for amusement. About 150 delegates from all Cohesion workshop organized Roodepoort Youth regions attended. Desk and Department of Sports Recreation and arts • Held Sports Against Crime event with Sports and Culture on the 21st November 2012 at Florida Interchange and SADC Sport development clubs Civic Centre. About 120 people were reached. from Botswana, Lesotho and Swaziland on the • Participated at the Creative Workers Union of SA 13th and the 14th December 2012 to promote safety on the 22nd November 2012 in Newtown, NUMSA towards AFCON Games in January 2013. The Conference centre. Take Charge Campaign will be campaign reached about 1500 people in Bruma. one of the programmes to be undertaken after the Media 24 was present. congress, in the next 6 months as per the union’s • Participate at the Daveyton Festive Game plans. Patrick Shai and Sam Mlangeni recruited of organized with Embewu Entle Youth Development various artists. The following were the celebrities which started on the 15th December 2012 and recruited: Sizwe Zakho, Chicco Twala, Florence will end on the 30th December 2012. The games Masebe and Penny Lebyane. About 200 arts have attracted about 3000 people on daily basis. practitioners attended. Messages of Safety are conveyed on daily basis by • Participated during the build-up event for 16 days of the commentator. The community structures, the activism and world aids day on the 23rd November Labour Sector (Coordinator, Chairperson and the 2012 in Suurman in Hammanskraal. Take Charge secretary), Youth Desk, Emergency Services and presentation was done. About 220 people were the SAPS have given the support to the games. reached. • Planned and conducted a presentation on the • Participated the launch of Daveyton Festive Season Take Charge Campaign to District 1 Gauteng North Game on the 24th November 2012 at Lapeng School Sports coordinator on the 16th January 2012. Daveyton. The Games started from the 15th – 31st School Sports programme 2013 was discussed. December 2012. SPACE sector participated and • Planned and conducted a presentation on the Take promoted safety during the games. Charge Campaign to the Gauteng Lions (Gauteng • The sector was represented by Amboise Makena. Rugby Union) and to discuss possible partnership. About 50 teams were represented. Meeting was held at Johannesburg Stadium.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 • Both CEOs from Golden Rugby Union and Ellis Park The sector directly interacted with 35139 people through attended the presentation. its work. • The sector held a farewell on the 24th February 2013 of the 3 young SPACE ambassadors who will be Faith Based Sector participating at the 10 km race in Libya on the 1st March 2013. These athletes have been participating The FBO sector is composed of religious organization in the Sport Against crime programme in Orange that mobilizes churches across the province. The Farm held in partnership with Sports Interchange, sector draws its components from the Christian and an afƒ liate of Athletics South Africa. Indigenous African Churches. The Steering Committee • Planned and held the School Motivational Talk on is also composed by representatives from Christian and the 27th February 2013 at OR Tambo in Katlehong Indigenous African Churches. The Sector has managed to encourage learners to focus on their studies and to encourage congregants and church leaders to ƒ ght participate in making sure that their school is a safe against crime in their communities. Through the Take place for learning. Musa Nyatama from Mamelodi Charge Campaign Religious leaders are intervening on Sundowns was invited to give motivational speech issues of domestic violence and issues of hate crime to the learners by encouraging them to participate in communities. The Religious leaders are supporting in sport and leave positive lives. the Take Charge Campaign. The Steering Committee • Planned and held an Anti-drug campaign in members also support the Programme of Action and the Tshwane on the 27th February 2013 in Tshwane implementation. Secondary School. Well Know Tshwane DJ Vir Gunga was invited to speak about the effects of 4 Steering Committee meetings, 32 stakeholder drugs, encouraging the learners to stay away from meetings were held during the year under review to plan Drugs and declare the school premises a Drug-Free 30 events and activities were held as follows: zone. • Attended and participated at the Radio discussion • Participated and supported the ceremony on on the Take Charge Campaign at Jozi FM Studio in Saturday, April 21, 2012, convened by the Ward Soweto on the 7th March 2013 Councillor, Mr. M. Dokolwane, and led by the SACC, • Planned and presented at the launch of Easter together with the Traditional Healers. MEC delivered th 126 Games on the 8 March 2013. Focus will be on a keynote address. 2 spots in the township Road Safety. On the ƒ rst day of the games will be on were cleansed where people were victimised by the 29th March 2013 there will be a Walk, to promote the golf stick gang, a year ago, which has been Road Safety by all teams that will be participating apprehended. Between 300 and 500 community in the games. members, including ministers and traditional • Planned and participated at the Charity day on healers, participated. the 9th March 2013 at Atlas Studio. Children and • Attended and mobilised churches for the prayer Grannies were invited to attend and safety for these service in solidarity with the 17 year old girl raped vulnerable groups was the Focus for the SPACE by a gang of 8 males in Braamƒ scher and her Sector. family. The service was held in Block 10, Doornkop. • Planned and participated at the Humans Right Day The Premier delivered the keynote address and Commemoration march on the 21st March 2013 in Rev. Gift Moerane, the sermon. Over 5000 people Sharpville to pledge the support to the campaign participated in the service. against abuse of women and children. • Planned and participated in the Liquor Trading • Planned and participated at the ASA trials held in Workshop conducted on May 17, 2012, in Khutsong. Germiston on the 23rd March 2013. Discussions An Interview was ƒ elded with Radio Pulpit, prior to were held with ASA president in terms of the plan the workshop. About 45 persons from churches, for 2013. taverns, school governing bodies and the police • Planned and held a workshop with Iphimbo Arts attended the workshop. and cultural organisations on the 23rd March 2013 • A prayer service the protection of children with in Yeoville Recreation Centre, to present the Take church leaders and women was held on May 31, Charge Campaign. This organisation is doing 2012, at Khotso House, in Johannesburg. voluntary work to campaign against crime and • Planned and participated in an ecumenical service other social ill. They have committed to the Take on Sunday, June 3, 2012, at the Methodist Church Charge Campaign. in Meadowlands, to mark the 2012 closing of the • Planned and participated at the Embewu Entle Child Protection Week. 500 children from various Easter Games from the 29th – 31st March 2013 in churches participated and were addressed Ms. Daveyton Sinaba stadium to promote Safety. Thami Ngubeni and Ms. Sophie “Queen” Ndaba of Generations, respectively. An interview with Metro
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 FM’s Sacred Space (1 million listeners) was ƒ elded League. Approximately 300 people participated and prior to the service. 300 safety beats and 300 whistles of the Know • Planned and participated in the youth month Your Neighbourhood Campaign were distributed. prayer service and the Centenary Thanksgiving • Participated and supported the Merafong Women’s Celebration at the Khotso House (Johannesburg) Prayer Service, held on 18 August 2012, at the on Monday, June 11, 2012. 200 people participated Fochville Civic Centre. The Sector partnered with in the service, including church leaders from various Soul Harvest Ministry and the Moral Regeneration SACC denominations and the Johannesburg Desk in the Merafong Municipality. Approximately Executive Mayor, Mr. Parks Tau. 200 women participated, a majority of who • Presented on the Take Charge Campaign at an were from churches within the municipality area opening session of the young adult Convention on while others came from the West Rand District Friday, June 15, 2012, in Bekkersdal. More the 150 Municipality areas, Klerksdorp and in the Free State young adults were reached, some of whom hailed province. from the North-West province. 100 beats with sms • The Sector Coordinator participated in a panel on line and a Take Charge Campaign were distributed culture, religion and gender on August 22, 2012, at with the understanding the young adults from the the University of Cape Town. The training workshop Gauteng province will be priorities. for 25 leading men from various countries in Africa • Presented on the Take Charge Campaign at a was co-hosted by the Sonke Gender Justice and the function held to celebrate the 36th Anniversary Women’s Health Research Unit of the University of of the June 16 and the Celebration of the Youth Cape Town. Month. The function was held on June 16, 2012, at • Attended and participated at the Anti-Drugs and the Jesus Joy Ministries, in Benrose (George Goch). Gangsterism Campaign held in Reigerpark on the Approximately 150 people attended, including 12th September 2012 campaign by coordinating the church ministers and youths from ministries around attendance of the Religious leaders. Dean A. Seane, the hosting church and from Orangefarms. 150 Fr. Hubby Kekana and the Secretary of St. Francis of beats with sms line and a Take Charge Campaign Assisi (Catholic Church), Amon Lee. logo were distributed. • Attended and participated in the Wreaths laying • Planned and facilitated a young women’s roundtable Ceremony on the 14th September 2012 by forum on Friday, June 22, 2012, at Sithabisile coordinating the Church Ministers. The church 127 Children and Youth Centre, in Gloverdene. A leaders who attended the ceremony are Fr. Stephen presentation from Commission on Cultural, Mbande and Rev. Paul Vilakazi. They provided Linguistic and Religion 150 young women from prayerful support to families who broke down churches in Daveyton, eTwatwa, Gloverdene and during the ceremony. Watville participated and 150 beats with sms line • Presentation was delivered at a Young-Adults and a Take Charge Campaign logo were distributed. Convention held at the Cousin-Senatle Convention • Planned and participated at the SAPS Provincial Centre, in Evaton, on 14th September 2012. The Spiritual Service on 19 July 2012, for the ƒ nal presentation was made to 178 young adults preparations of a Special Prayer for the SAPS on 20 gathering in the venue for the weekend. Presentation July 2012, at the Liberty, in Randburg by mobilizing focused on the programmes of the department and delegation of Religious Leaders to participate in the encouraged young adults to participate in them. service. Questions were also ƒ elded. Most questions, or • Planned and participated in the community comments, had to do with complain concerning dialogue on parenting held at the Braamƒ scherville the police and the reports on the Marikana saga Community Centre on 17 July 2012. Johannesburg seem to have influenced the line of questioning. Municipality and Sonke Gender Justice Network 350 people were reached and the safety beats were facilitated the dialogue in which local church distributed. ministers also participated. Approximately 40 • Presentation delivered at the Presbyterian Church members of the community participated in the Synod in Boipatong on 21September 2012 (Synod dialogue. Sector also organised a 30 minutes continued until 23 September 2012). 400 delegates parallel session of the dialogue with 50 men at a from church in Gauteng and partially the Free Zion Christian Church. State Province attended. Local churches were • Participated and supported the ecumenical prayer encouraged to participate in community policing service held at the Pimville Community Centre forums. on August 16, 2012. Service was organised by the • Attended and supported a theatrical presentation by Pimville Ministers Fraternal, who prayed for the local the Braamƒ scherville Anti-Drugs and Gangsterism Councillors, women, youth, men, schools and the on 29September 2012. 300 church youths from community. It was supported by the ANC Women’s various local denomination participated. Church
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 youths encouraged to participate in the youth desks Charge Presentation was done by Rev. Mbande. structures coordinated from the Dobsonville Police The Sector supported the service with a PA system Station. at the Community Centre. Fielded an interview with • Presented on road safety for 110 children in Jozi FM and was supported by the SPACE Sector. a Schools Vacation Programme organised by The sector interacted with artists- Pastor Kgotso Eldorado Park Churches on October 5, 2012, at the Makgalema, Omega, Zaza and Fikile Mlomo to Fun Valley Resort. Pamphlets were also distributed. participate at the closing ceremony of the 16 days • Coordinated the presentation on crime prevention campaign. and department of community safety’s programme • Participated in the Church Leaders Dialogue, at the Day of Prayer organized by the Shekinah organised and chaired by Archbishop Thabo Eagles Worship Centre, in Hammanskraal, on Makgoba, on January 17, 2013, at the Wits University October 13, 2012. 50 persons, including the local Business School. About 35 leaders participated Safety Ambassadors Forum, participated in the and it was decided that Bishop Mpumlwana work service. on a plan of action to undertake between 2013 and • Participated in the workshop coordinated by 2016. Take Charge Campaign would be considered the Ecumenical Service for Socio-Economic for adoption at the next meeting to be held on May Transformation (ESSET) at Elijah Barayi Conference 9, 2013. Centre, in Midrand on October 17, 2012. Over 70 • Conducted a reflection group with church ministers people participated from church and community and some lay church member, in Cosmo City, on organisations. The workshop focused on social January 18, 2013. The reflection group of 5 clergy movements. and 3 lay people from churches in Cosmo City met • Coordinated the participation of MEC Faith and reflected on road accidents, especially during Mazibuko at a worship service of the Lady Fatima the 2012 festive season. Catholic Church on October 21, 2012, in Dube • Presented on road safety at an AME Church (Soweto). The MEC addressed the congregation leaders meeting on January 19, 2013, in Mofolo. and further engagement will be undertaken with the 200 clergy and laity from branches across Soweto young-adults in the course of November 2012. were reached. Meeting agreed that, at monthly • Participated in two SACC Day of Prayer services at clergy meetings, in order to integrate in sermons, 128 the Khotso House Chapel and the Johannesburg a presentation should be made and workshopped City Hall on October 25, 2012. The ƒ rst service (next monthly meeting to be held in Bekkersdal on celebrated the eucharist with 100 church women February 4, 2013). At least, one Sunday Worship and ministers from various churches, which the Service a month in the branches should be latter service was attended by over 1000 women dedicated to road safety awareness, this year. and ministers, including the MEC Faith Mazibuko. • Conducted a seminar on Hate Crimes, focusing on • Attended and participated in the annual Dewali Xenophobia and role played by church to mitigate Festival in the Hindu Temple, Lenasia Ext. 10, on violence and conflict generated as a result. The Wednesday, November 14, 2012, and presented seminar was held on 14th February 2013, at the the Take Charge Campaign to approximately 150 SACC’s Khotso House, co-hosted with the Anti- congregants in attendance. Xenophobia Action South Africa. MEC Faith • Attended and participated in the Pimville Prayer Mazibuko delivered a keynote address at the seminar Services on November 17, 2012. The Services which had over 100 participants. Radio interviews attracted approximately 200 people, including were ƒ elded with Radio Pulpit and Talk Radio 702 by clergy, church women and community members. the Coordinator and the MEC, respectively, and the The service began with clergy leading a prayer with seminar received wide coverage in the print media. the police, a procession to the accident hotspot • Coordinated women’s prayer service, whose theme in Pimville and the main prayer service at the was “Stop Police Killings,” on 21st February 2013, at Community Centre, in Zone 4, at 10h45. The Sector the Johannesburg City Hall. The prayer service drew supported the service with a PA system at the the participation of more than 1 500 church women Community Centre. Fielded an interview with Radio and church leaders, the SAPS, Ekurhuleni and Pulpit and was supported by the SPACE Sector. Johannesburg Metropolitan Police Departments, • Attended and participated in the Pimville Prayer women from Civil Society organisations and Political Services on November 29, 2012. The Services Parties, especially the ANC Women’s League, as attracted approximately 400 people, including well as Correctional Service Women’s Ofƒ cers. clergy, church women and community members. The keynote was delivered by MEC Faith Mazibuko The service began with clergy leading a prayer and the messages of support were received in Pimville and the main prayer service at the from the South African Police Union (SAPU), Community Centre, in Zone 4, at 11h00.Take Police and Prison Civil Rights Union (POPCRU),
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 ANC Women’s League, South African Council of Khathide of the Apostolic Faith Mission) which Churches and South African Police Service (SAPS). focused on Gender-based violence. Representatives of family members of police killed • Participated and supported one of the twelve on duty also participated in giving testimonies and marches and prayer sessions, which took place in in the candle-lighting ceremony. Media interviews Meadowlands, held across major routes in Soweto, were conducted prior and post the service at which on March 19, 2013. A march took place on the Rev. the MEC and leaders of supporting organisations Frederick Modise, organised by the Dorcas Women were interviewed. in Action (an organisation of Soweto church women • Coordinated the participation of Fr. Stephen organisations), and the Sector led a prayer session Mbande, FBO Sector Coordinator, in the Jozi FM at 12h00 on a Zone 7 park, in Meadowlands. Over studio on March 7, 2013, at 19h00. The interview 250 women and 50 children from pre-schools was organised by the department’s Media unit in participated in the march and the prayer against the aftermath of the re-launch of the Take Charge rapes, abuse and the restoration of human dignity 129 Campaign. of women and children. • Presented the Take Charge Campaign to 54 • Participated and supported an Interdenominational Ministerial Students at the Wilberforce Community worship service, organised by the Dorcas Women College, in Evaton, on March 8, 2013. The students in Action, on March 21, 2013, in Meadowlands. The were introduced to social initiatives which churches, Sector Coordinator delivered a sermon to over 800 as Ministers, should participate in. Students came church women that participated in the service in from (i.e., Free State, Gauteng, Limpopo, KZN, which the Dorcas Women In Action delivered school Mpumalanga and North-West) but a majority was uniforms to 81 learners from different schools from Gauteng. Once a quarter, the Sector will be in Meadowlands, as well as clothes and school invited, for 2 hours, to present the Take Charge uniforms to 5 learners who home was burnt down. Campaign to students trained for ministry. • Participated and supported the SACC in a public The sector directly interacted with approximately 25307 meeting held on March 15, 2013, at the Charles people through its work. Wesley Methodist Church, in Daveyton. The meeting was addressed by Ms. Brigalia Bam, MEC Labour Sector Mazibuko and Rev. Frank Chikane. About 150 people, especially church women and leaders from The Labour Sector is composed by the three union different local denominations, participated in the federations that exist in the province. These are the event. Congress of South African Trade Unions (COSATU), • Coordinated the participation of church leaders and the National Council of Trade Unions (NACTU) and women in the recording of the talk show entitled the Federation of Unions of South Africa (FEDUSA). “Heal the Nation” on March 18, 2013, at the Regina The sector also has a steering committee comprising Mundi (Soweto) at which MEC Faith Mazibuko representatives from all three federations. The union was interviewed. Not only was she interviewed federations’ leaders have shown commitment in working but she also ƒ elded questions from church leaders with the department on issues of crime. The Steering and members concerning the workings of the committee supports the activities of the department. Department. Her interview was followed by a The sector embarked on the following activities during panel of church leaders (including Rev. Dr. Agrippa the year. 18 Steering Committee meetings were held under review.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 132 stakeholder meetings were held during the year Devon stakeholders and commitment made by the under review to plan 55 awareness campaigns and Director Communications who tasked the sectors activities which took place as follows: to facilitate a workshop. Lindiwe Hlatshwayo from procurement and John Mathebula from GSSC • The Labour Sector participated at the Sports were invited to provide a presentation on how to Against Crime Easter games on the 6th to 9th April register on the GSSC database to the attendees. 18 2012 at Saint Grounds. Approximately 11ǡ 000 emerging business people were reached through people were reached through this programme. this programme. • The Sector addressed Workers on the Take Charge • Planned and participated in SADTU Mandela Day Campaign at COSATU Shop steward Council outreach programme coordinated by labour sector on the 20th April 2012 at Tokoza Auditorium. on the 22nd July 2012 in Springs where blankets, Approximately 3000 workers were reached through clothes and groceries were donated to the needy. the programme. • Planned and participated in a COSATU provincial • The sector participated during the stakeholder’s congress held from the 2nd – 4th August 2012 in forum organised by the Gauteng East District of Standard Bank Arena. About 3000 people were Education and SADTU. The sector presented the reached. Branding and distribution of pamphlets role of Department of Community Safety to more was done. than 1ǡ 200 people. They were also invited by the • Conducted a Youth Summit at Caiphus Nyoka sector to participate in Ambassador Forum that Secondary School on the 17th August 2012, they sits every Month at Kwa Thema Council Chambers were motivated by three celebrities from SPACE discussing and planning for strategies to ƒ ght sector Sandile, Ntosh and Sam Mlangeni. They crime in this region. covered Anti- Drugs and Take Charge, 132 people • Approximately 1200 people were reached through were reached. this programme. • Conducted a Youth Summit at Olympia Secondary • Participated and attended the May Day event at the School on the 18th August. Alexandra Stadium which organised in conjunction • 2012 more than 200 RCL’s (representative council with COSATU on the 1st May 2012. The labour sector for learners) were reached on Take Charge. SPACE supported by 2000 branded T-shirts, Patrollers, sector was represented by Sandile Shongwe. 130 branding and pamphlets. More than 12ǡ000 people • Conducted a Youth Summit at Sebokeng Old attended the event. College and Sipho Sethu Secondary School in • Participated in the opening games of the sport Vosloorus on the 25th August 2012 about 590 RCL’s against crime which was organised with the (representative council for learners) were reached KWATSADUZA Safety Ambassadors Forum in Kwa- on Take Charge. Thema Sport Complex on the 9th May 2012. • Planned and conducted a Woman’s month • Participated in the sports against crime organised Celebration with NUMSA on the 25th August 2012 with the KWATSADUZA Safety Ambassadors at Kempton Park. More than 200 women were Forum, at the Kwa-Thema Sport Complex on the reached on Take Charge. 16th May 2012. • Planned and conducted a Woman’s month • Facilitated the skills development workshop of Celebration with FEDUSA in their provincial ofƒ ces the Mpumelelo Corporative on 25th May 2012. The in Roodepoort on the 25th August 2012 .200 workshop was mandated by Mpumelelo Safety women were reached on Take Charge. Ambassadors Forum to create job opportunities • Youth Summit was held on the 1st September and contribute toward crime prevention. 2012 at Kempton Park Secondary school. The • The sector participated during the local shopsteward sector distributed pamphlets, shared Take Charge workshop on the 20th June 2012 at NUMSA regional massages with the youth and participate in the ofƒ ces in Kempton Park, 147 workers were reached commission of Bulling and Substance Abuse. It through the programme. was resolved that the commissions resolution • The sector participated during the NUMSA Youth will be consolidated to a working document to be Forum Launch held at Victor Mabuyakhulu incorporated in the school safety program. Conference Centre on the 23rd June 2012. The • The sector attended an Education Summit sector presented on Take Charge and the mandate organised by SADTU at Actonville Library on the 10th of the Youth Desk’s in police stations. September 2012. The Summit resolved that there • The sector participated during the Gender workshop Labour Sector should participate in the Education on the 29th June 2012 at COSATU Provincial ofƒ ces Alliance to address Safety issues to worker at in Braamfontein. school level, a follow up meeting to ƒ nalize the • Planned and held a workshop on the 5th July 2012 structure will be organised. in Devon Council chamber as per challenges raise in • Walk about against crime and substance abuse a meeting about lack of business opportunities for with FEDUSA was held on the 23 September 2012
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 at Crosby and Westbury, distribution of pamphlets was aimed at making awareness on HIV/Aids and and interacting with people was done. Steering anti-drugs Campaign. Blitzing and interacting with committee members participated with the support people was done, the sector chairperson, Mandla of SPACE sector who also addressed the attendees. from Treatment Action Campaign and the ward • Anti-Xenophobia and Crime Awareness Roadshow Councilor was amongst people who spoke on the was held on the 28th September 2012 at Katlehong, day. More than 2ǡ500 people were reached on the the event started at the Auditorium went to identiƒ ed day. hot spot and ended at DH. Hall where attendees • The Labour sector participated during the plenary were addressed and traditional performances and and held with COSATU 16 Days of Activism event part of Heritage was carried out. More than 2000 on the 2nd December 2012 at Themba Stadium Hall people were reached on Take Charge. in Hammanskraal. The event targeted all home of • Anti-Xenophobia and Crime Roadshow was held on people with disability and orphanage, they were the 5th October 2012 at Katlehong, Brieƒ ng session transported to the venue for the program. The event was held with Political leaders at the Auditorium. started with blitzing in identiƒ ed hot sports was drug Hot spots were visited interaction with members addicts are mostly found. Phutas Tseki (COSATU of the public was done, Roadshow ended at the provincial chairperson) and Reggie represented the DH. Williams Hall. Guest speakers addressed the sector and COSATU; more than 3000 people were community on Take Charge Campaign. Monk reached. Mlangeni, Uhuru Moiloa the Deputy Speaker in the • The sector participated during the soccer Legislature, MMC for Safety Mthuthuzeli Siboza, tournament organized by FEDUSA on the 9th MPL Ali Maziya, and MMC for Finance Moses December 2012 in Brixton Stadium; the event was Makwakwa. aimed at marking awareness on Hate Crimes and • The Sector coordinated Career Expo which was held anti-drug/alcohol abuse in the area. A Zimbabwean on the 25th October 2012 at Etwatwa Jerry Moloi soccer team played with local team (Brixton). Library. The sector was assisted by SPACE Sector. Steering Committee member/FEDUSA president • The Labour Sector has planned and held a build addressed the attendees on Take Charge. More up to the 16 Days of Activism event at Jacobs than 250 people were reached. Farm on the 9th November 2012 at Jacobs Farm. • Participated in the workshop organised by the rd Workers from COSATU donated groceries and teddy Domestic Workers Marking a Difference on the 23 131 bears for the kids and the needy farm residents. January 2013, at Gallo Manor, in Wendywood. The Messages about Anti women and child abuse Sector Presented the Take Charge Campaign. were shared and a commitment was made by the • Participated in the workshop organised by the sector to respond to the request by the youth for a Domestic Workers Marking a Difference on the 24th soccer jersey/kit. About 100 people were reached. A January 2013, in Sun Valley. The Sector Presented residential committee was elected to represent and Take Charge Campaign. raise development needs by the community with • POPCRU Bargaining Summit was held on the 13th ofƒ cials. to 16th February 2013 at Elijah Barayi Conference • The labour sector participated during the PTAWU Centre where the labour sector made a presentation (Professional Transport Drivers and Alied Workers on Take Charge. More than 200 people were Union) Congress held at Stay City Conference Centre reached. on the 16th to 18th November 2012, Take Charge • NDCAWU review session was held with the presentation was done by the steering committee sector on the 23rd to 24th February 2013 at Ikhaya chairperson, PTAWU members commited that lethemba in Bramfontein. The three unions the newly elected leadership will ensure that all afƒ liated to FEDUSA were mainly planning on of their regions are joining the movement in the how to incorporate the Take Charge in their ƒ ght against crime. More than 200 workers were p r o g r a m t o r e a c h m o r e w o r k e r s o n f a c t o r y f l o o r s . reached on Take Charge. More than 50 union leaders participated in this two • The sector held three Take Charge workshops. days plenary session. Branding and distribution of The sector chairperson (Monk Mlangeni) made pamphlets was done. presentations of the Take Charge Campaign • The sector participated during the SADTU workshop program for the labour sector at three domestic to induct parents on parental involvement in the workers workshops held on the 22nd , 27th and 29th education of their children and ensure that safety November 2012 at St Francis Methodist Church remain a priority at all time, the sector secretary in Forest Town, Christ Church in Wendywood and presented on Take Charge and more than 400 George Lee Club in Parkmore. About 650 workers people were reached. were reached on Take Charge. • Domestic workers workshop was held on the 27th • The sector participated during a road show on the February 2013 at George Lee Park in Sandton. 1st December 2012 in Kwa Thema; the roadshow Domestic workers were educated on assistance
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 given by the department through Ikhaya Lethemba, and safety tips . MEC also participated in this event and gave a keynote address to the domestic workers. • The sector participated in a Bargaining Summit by COSATU in Birchwood Executive Hotels and Conference Centre on the 13th to 15th March 2013. Branding and distribution of pamphlets was done, more than 600people were reached. • The sector participated during the Media Association Congress at Newtown on the 23rd March 2013. The sector made a presentation on how the media can contribute in the ƒ ght against crime to ensure that the province remain crime free.
The sector directly interacted with 53071 people through its work.
Linking performance with budget
Detail per programme 3: Crime Prevention and Community Police Relations 2012/13 2011/12
D e t a i l p e r s u b - p r o g r a m m e Adjusted Actual Over/Under Final Actual Variance Appropriation Expenditure Spending Appropriation Expenditure R’000 R’000 R’000 R’000 R’000 R’000 3.1 Social Crime Prevention 22 088 22 088 0 16 241 16 226 15 3.2 Community Police 37 705 32 791 4 914 41 693 41 693 0 Relations 3.3 Promotion of Safety 11 435 10 288 1 147 10 276 10 276 0 3.4 Public Awareness and 13 983 12 385 1 598 14 152 13 791 361 Information 3.5 Management 2 187 2 187 0 2 996 1 132 1 864 Total 87 398 79 739 7 659 85 358 83 118 2 240 R1.7million is due to Vacant Posts, and balance is unavailability of funds in the bank account PMG 132
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 133
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 134
Programme 4 : Trafƒ c Management
This programme contributes towards the TRAFFIC MANAGEMENT 134 reduction of road trafƒ c fatalities, which is Output 6 of the Department. The programme is charged with the responsibility of road trafƒ c law enforcement and adjudication of road trafƒ c offences. The programme also takes responsibility for the enhancement of road user knowledge, skills and attitude as well as road trafƒ c incident management and training of trafƒ c learners.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Programme 4: Trafƒ c Management
Purpose
This programme contributes towards the reduction of road trafƒ c fatalities, Output 6 of the Department. The programme is charged with the responsibility of road trafƒ c law enforcement and adjudication of road trafƒ c offences. The programme also takes responsibility for the enhancement of road user knowledge, skills and attitude as well as road trafƒ c incident management and training of trafƒ c learners. The programme is also responsible for the implementation of the Administrative Adjudication of Road Trafƒ c Offences Act, 1998 (Act No. 46 of 1998). The following Sub-Programmes constitute the programme:
Sub-component: Traͦ c Law Enforcement
This sub-programme in partnership with other law enforcement agencies is responsible for rendering effective trafƒ c law enforcement.
Sub- component: Transport Inspectorate
This sub-programme, in partnership with other agencies, is responsible for freight and public passenger road transport law enforcement.
Sub- component: Special Services
This sub-programme is responsible for the provision of support services (special patrols) to other law enforcement agencies, especially the SAPS, within the province. Additionally, the sub-programme is responsible for the provision of 135 radio communication support to all law enforcement agencies.
Sub- component: Traͦ c College
The Trafƒ c College is responsible for the provision of basic trafƒ c ofƒ cers’ training. The college also offers examiner for drivers’ licenses as well as examiner for vehicles training.
Sub- component: Road Safety Promotion
The sub-programme, in close collaboration with partners in the national, provincial and local spheres, takes responsibility for the promotion of road safety education for all road users. The sub-programme also partners with the RTMC, business and civil society organisations in the fulƒ llment of its mandate. The sub-programme has also established additional specialised operational units that contribute to the execution of the programme’s extended mandate. These specialised units are the following:
• Anti-Truck Hijacking Unit; • Special Law Enforcement Unit; and, • High Speed Unit.
Strategic Objectives
The Chief Directorate: Trafƒ c Management exercises its powers and performs its duties and functions in pursuit of the following strategic objectives:
• Reduce road fatalities in Gauteng; • To improve road environment ; • To increase road user compliance to the rules of the road; • To reduce unroadworthy vehicles;
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 • To give effect to institutional arrangement; • Provision of trafƒ c training; • To conduct law enforcement and adjudication; and • To prvide veriƒ ed information and intelligence.
136
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub- component: Trafͤ c Law Enforcement
Strategic objectives Sub-Programme: Traͦ c Law Enforcement Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.To Render 12 road safety 12 road 12 road - Target met. effective and inspections safety safety eͦ cient road conducted inspections inspections traͦ c and crime conducted conducted prevention law enforcement 1 107 089 million 830 400 vehicles 734 115 vehicles 96289 Target not met. This was vehicles stopped and stopped and a minimum target set. stopped and inspected inspected The minimum number of inspected (Minimum (Minimum vehicles to be stopped and number of number of inspected will be reviewed. vehicles to vehicles to be stopped be stopped and and inspected inspected
1105 pedestrian 816 pedestrian 948 pedestrian 132 Target exceeded. operations operations operations Transgressions by conducted conducted conducted pedestrians make it difͤ cult for the Chief Directorate to stick within the target as such offences committed in the 137 presence of ofͤ cers have to be prosecuted.
10 588 zero- 8100 zero- 7029 zero- 1071 The Target was not met tolerance tolerance tolerance due to blood kits and operations operations operations monsters which ran out conducted conducted conducted during the year as there was a general shortage from suppliers. As such drunken driving operations could not be conducted as planned. 198 064 vehicles 156 000 vehicles 184 435 vehicles 28 435 Target exceeded. weighed for weighed for weighed for Overloaded vehicles cause overloading overloading overloading irreparable damage on the road surface and to this end, the Chief Directorate has to double its efforts to bring down the rate of overloaded vehicles.
2420 crime 528 crime 1760 crime 1 232 Target exceeded. The rate prevention prevention prevention of crime in the province is operations operations operations outside the control of the conducted conducted conducted Chief Directorate, as such the Chief Directorate more often than not has to react in the combating of crime.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Performance indicators Sub-Programme: Traͦ c Law Enforcement Performance Actual Planned Actual Deviation from Comment on indicators achievement targets Achievement planned target to deviations 2011/2012 2012/2013 2012/2013 actual achievement for 2012/2013 1.Road safety 12 12 12 - Target met inspections conducted
2.Vehicles stopped and 1 107 089 830 400 734 115 96285 Target not met. This inspected was a minimum target set. The minimum number of vehicles to be stopped and inspected will be reviewed.
3.Pedestrian operations 1105 816 948 132 Target exceeded. conducted Transgressions by pedestrians make it difͤ cult for the Chief Directorate to stick within the target as such offences committed in the presence of ofͤ cers have to be prosecuted.
4.Zero-tolerance 10 588 8100 7029 1071 The Target was not operations conducted met due to blood kits and monsters which 138 ran out during the year as there was a general shortage from suppliers. As such drunken driving operations could not be conducted as planned.
5.Vehicles weighed for 198 064 156 000 184 435 28 435 Target exceeded. overloading Overloaded vehicles cause irreparable damage on the road surface and to this end, the Chief Directorate has to double its efforts to bring down the rate of overloaded vehicles.
6.Crime prevention 2420 528 1760 1 232 Target exceeded. The operations conducted rate of crime in the province is outside the control of the Chief Directorate, as such the Chief Directorate more often than not has to react in the combating of crime.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 4.2 Sub-component: Public Transport Inspectorate
Strategic objectives Sub-component: Public Transport Inspection Strategic Actual Planned targets Actual Deviation from Comment on objectives achievement 2012/2013 Achievement planned target to deviations 2011/2012 2012/2013 actual achievement for 2012/2013 2. To render - 285b120 vehicles 281 541 vehicles 3 579 vehicles Target partially met as effective and stopped and stopped and stopped and a result of taxi conflict eͦ cient road inspected inspected (Public inspected (Public situations which flared traͦ c and crime (Public passenger and passenger and during the reporting prevention law Passenger freight including freight including period. This state of enforcement and Freight Learner transport) Learner transport) affairs necessitated including the services of Learner the that the Public Transport Transport section.
- 900 Zero tolerance 1 107 Zero- 207 Zero-tolerance Target exceeded. operations tolerance operations Reckless and conducted operations conducted negligent driving or conducted inconsiderate driving, driving at an excessive speed and driving under the influence are type of offences which must be prosecuted as and when they happen and this also make it impossible for the Chief Directorate not to react as they happen. 139
Performance indicators Sub-Programme: Public Transport Inspection Performance Actual Planned targets Actual Deviation Comment on deviations indicators achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 1. Vehicles - 285 120 281 541 3 579 Target partially met as stopped and a result of taxi conflict inspected situations which flared during the reporting period. This state of affairs necessitated that the Public Transport section.
2. Zero-tolerance - 900 1 107 207 Target exceeded. operations Reckless and negligent conducted driving or inconsiderate driving, driving at an excessive speed and driving under the influence are type of offences which must be prosecuted as and when they happen and this also make it impossible for the Chief Directorate not to react as they happen.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component: Special Services
Strategic objectives Sub-component: Special Services Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 3. To render - 84 480 vehicles 138 678 vehicles 54 198 vehicles Target exceeded due to effective and stopped and stopped and stopped and a heightened focus to eͦ cient road inspected inspected inspected reduce unroadworthy traͦ c and crime vehicles from road. prevention law enforcement - 336 pedestrian 0 pedestrian 336 pedestrian Target not met due operations operations operations to a reprioritization of conducted conducted conducted this sub-directorate’s functions. Other sub- programmes have exceeded this target and the shortfall realised by this sub-programme has been offset.
- 300 Zero tolerance 1681 Zero 1381 Zero Target exceeded due operations tolerance tolerance to an increase in the conducted operations operations number of these type of conducted conducted offences.
140 Performance indicators Sub-Programme: Special Services Performance Actual Planned targets Actual Deviation Comment on deviations indicators achievement 2012/2013 Achievement from planned 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Vehicles stopped - 84 480 138 678 54 198 Target exceeded due to and inspected a heightened focus to reduce unroadworthy vehicles from road.
2.Pedestrian - 336 - 336 Target not met due to a operations reprioritization of this sub- conducted directorate’s functions. Other sub-programmes have exceeded this target and the shortfall realised by this sub-programme has been offset.
3.Zero tolerance - 300 1 681 1 381 Target exceeded due to operations an increase in the number conducted of these type of offences.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Sub-component : Trafͤ c College
Strategic objectives Sub-component: Traͦ c College Strategic Actual Planned targets Actual Deviation Comment on objectives achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 4. To promote road 2 basic trafͤ c ofͤ cer 1 basic trafͤ c ofͤ cer 1 basic trafͤ c ofͤ cer - Target met. traͦ c safety for all training course training course training course road users through education and 5 courses on 5 courses on 5 courses on - Target met. training examiners of examiners of examiners of vehicles vehicles vehicles
4 courses on 4 courses on 4 courses on - Target met. examiners of drivers examiners of drivers examiners of drivers licenses licenses licenses
Performance indicators Sub-component: Traͦ c College Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Road Trafͤ c 11 1 - Target met. Training conducted 141 55 5 - Target met.
64 4 - Target met.
Sub-component : Road Safety Promotion
Strategic objectives Sub-component: Road Safety Promotion Strategic Actual Planned targets Actual Deviation from Comment on objectives achievement 2012/2013 Achievement planned target to deviations 2011/2012 2012/2013 actual achievement for 2012/2013 5. To promote 412 road safety 375 road safety 443 road safety 68 road safety Target exceeded road traͦ c awareness awareness awareness awareness campaigns as a result of newly safety for all campaigns campaigns campaigns conducted identiͤ ed hazardous road users conducted conducted conducted locations which the through unit had to prioritise education and additional to the target training set at the beginning of the year.
2144 road safety 2020 road safety 2053 road 33 road safety Target exceeded as a educational educational safety educational programme result of requests for programme programme educational conducted additional educational conducted conducted programme programmes by certain conducted schools.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Performance indicators Sub-programme: Road Safety Promotion Performance Actual Planned targets Actual Deviation Comment on indicators achievement 2012/2013 Achievement from planned deviations 2011/2012 2012/2013 target to actual achievement for 2012/2013 1.Number of road 350 375 443 68 Target exceeded safety awareness as a result of newly campaign identiͤ ed hazardous conducted locations which the unit had to prioritise additional to the target set at the beginning of the year.
2.Number of road 2005 2020 2053 33 Target exceeded as safety educational a result of requests programme for additional conducted educational programmes by certain schools.
Strategy to overcome areas of under performance
Some of the targets were not met as some indicators are demand based. The Department will revise all the indicators that are demand based to ensure that it meets the smart criteria for developing indicators.
142 Changes to planned targets
The Chief Directorate: Trafƒ c Management did not have any changes made to the planned targets during the reporting period.
SUMMARY OF ACHIEVEMENTS
Improving the Road Environment
During the 2012/2013 ƒ nancial year, the Chief Directorate in its effort to reduce road accidents and fatalities targeted areas characterized by high incidences of fatal accidents and others because of high general accident rates as these contribute signiƒ cantly to road accidents and fatalities. In order to reduce road accidents and fatalities, all known contributory factors need to be addressed. It is for this reason that locations which either have high fatal accidents and generally high accident rates are targeted as they are hazardous to unsuspecting motorists. For the reporting period, hazardous locations remedial actions ranged from improvements through engineering to change the road environment, to law enforcement operations and community awareness and education.
For the year under review the Chief Directorate focused on 12 hazardous locations as indicated below:
Golden Highway (between Eldorado Park and Legae)
Findings: This hazloc which had been previously identiƒ ed was revisited during monitoring operations conducted during the year under review and it was observed that although work had commenced since 2012 to resurface this stretch of road, this process was incomplete. It was also observed that road markings which had been covered by tar when the road was resurfaced had not as yet been painted over.
Interventions: The Trafƒ c Statistics Unit made an urgent request to the Regional Road Maintenance Ofƒ ce of the Department of Transport for the speedy repainting of road markings. The unit was then informed by the said ofƒ ce that this project would be ƒ nalised by the end of March 2013.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13
R55 (Olivenhoutsbosch)
Findings: During an on-site inspection conducted by the two lanes of trafƒ c approaching from blind rises. As a unit it was observed that road markings had faded along result vehicles attempting to off ramp from the N3 cannot this stretch of road. Another observation made was that adequately gauge approaching trafƒ c from the R42. where lanes merge, this was not clearly marked and this Interventions: The Trafƒ c Statistics Unit conducted an posed a serious danger to oblivious motorists. It was on-site inspection with a Project Manager from SANRAL further discovered that the road shoulders were eroded and a Regional Manager from the Gauteng Trafƒ c Police thus making it difƒ cult for vehicles to pull off the road. whose jurisdiction it is to police the said area. Resulting This situation then caused minibuses to stop on the from the inspection, identiƒ ed problems were discussed 143 road for passengers to get in and offload in the process with SANRAL for their intervention through their road obstructing other vehicles. engineering section.
Interventions: The Trafƒ c Statistics Unit has made N4 Freeway between Simon Vermooten and the a recommendation to the Gauteng Department of Gauteng Border Transport for the road markings to be completed when relevant contractor has been appointed. Findings: This stretch of road was also inspected during the period under review, and it emerged that the road R501 between N12 and Carletonville surface had suffered serious degradation and that the road markings had faded badly. In looking at the Findings: Some of the challenges that were identiƒ ed road design it was observed that the interchange was during an inspection on this road pertained to lack located on sharp bend. To compound matters it was of warning signs at dangerous / sharp bends, faded also observed that pedestrians are jaywalking on this road markings, uncut grass and illegal road crossings. road. The road is also very dark and has no CAT Eyes in Interventions: At the time of inspection the road, it was some areas which affects night visibility. Interventions: indicated that the road is being transferred to SANRAL. since intervention by the Trafƒ c Statistics Unit, the road As SANRAL has now taken over the route, the R501 has has been resurfaced and road markings repainted. The to be reassessed so that the relevant SANRAL project Unit has put in place to engage SANRAL on long term manager can be requested to intervene where required. road design projects in relation to interchanges (on/off The Trafƒ c Statistics Unit will keep this route on its ramps) which are located on high speed bends. register for further action. R24 Albertina Sisulu Highway, Bedfordview and R42 (Jacob Street) in Heidelberg O.R Tambo
Findings: On inspecting this road, it was discovered that Findings: On this particular stretch of road, it was noted this route has had recorded fatal and serious accidents that there is lack of Armco Barriers on the centre median at this interchange. This route is was found to be creating areas for vehicles to travel across the road into extremely dangerous in that it is located where there are oncoming lanes during accidents.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 The street lights in this street are faulty and this affects M61 night visibility. It was also observed that barriers on this road are damaged and thereby posing a danger to vehicles Findings: The Trafƒ c Statistics Unit observed this route travelling on the R24. Added to this the road markings and discovered that pedestrians opted to cross this road are not visible under certain lighting conditions and there and failed to utilize the existing pedestrian bridge over are insufƒ cient warning signs informing motorists about the M61. It was also observed that many pedestrians bends and interchanges. Furthermore, bordering fences cross over the nearby railway line to access an informal have been damaged allowing pedestrians to access taxi rank located on the M61. To compound matters, it the freeway. Interventions: At the time of inspection the was observed that there were no effective access control road, it was indicated that the road is being transferred to measures to restrain pedestrians from dangerously SANRAL. As SANRAL has now taken over the route, the crossing the M61. Interventions: METRORAIL, Roads R24 has to be reassessed so that the relevant SANRAL agency and Road Safety promotions have been engaged project manager can be requested to intervene where to address all identiƒ ed risks and work in this regard has required. The Trafƒ c Statistics Unit will keep this route begun. on its register for further action. M21 /TIFPUXENI secondary school Denver Primary School (First Street and Tucker Street) Findings: The Unit also became aware of learners who fell victim to road accidents while trying to cross Findings: This route was identiƒ ed after the Gauteng the busy M61 from the residential area to the school. Department of Education requested the Department The inspection also revealed that the Pedestrian to intervene after the death of school learner. The Crossing is too far removed from the school and road inspection revealed that school learners were at markings are not visible and there no trafƒ c calming risk given the narrow road which had trafƒ c on both measures. Interventions: In direct response to this, directions and no designated safe parking areas. The joint stakeholders committee was convened on site inspection also pointed to the lack of painted Pedestrian through the Road Safety Promotions Unit. Although Crossing and no Scholar Patrol or Points men to assist the Department of Transport has been engaged on this learners to cross the road safely. Interventions: The matter, it has highlighted that it is unable to erect trafƒ c 144 Department’s Road Safety Promotions Unit has been calming measures due to the classiƒ cation of the road. engaged to facilitate scholar patrol for the school. In relation to other identiƒ ed challenges the Unit engaged Mercury Road in Kyalami the Johannesburg Roads Agency for them to install trafƒ c calming measures and a Pedestrian Crossing as Findings: Mercury road is narrow suburban road well as to improve road markings. running parallel to the busy R55. This road is used as an alternative route primarily by Minibus taxis. The Unit’s R55 Author Street to Dytchley Road observation revealed dangerous overtaking on Mercury Road which posed a risk approaching vehicles and Findings: This stretch of road was discovered to be caused road rage. Bottlenecks at Arthur Road were also having large potholes which posed a danger to motorists observed due to high volumes of morning peak trafƒ c. travelling on this road. During the monitoring of this Interventions: JRA and JMPD needs to be engaged to road, it was also observed that the road design was address long term road design enhancements and causing bottlenecks as there are high trafƒ c volumes sporadic law enforcement operations. on this route which is characterised by dual lanes which become single lanes and then back to double lanes. Christian de Wet Road Given the congestion suffered by motorists on this route, it was observed by the team that certain motorists Findings: During the year under review, the road revisited performed illegal detours created by motorists frustrated after an initial report compiled for Johannesburg Roads at backlog areas. Another problem identiƒ ed on this Agency in 2011. During the inspection it was noted that route is that its road shoulders have been damaged there are no real safety improvements noted from initial and thus eroded. Interventions: The Unit engaged the ƒ ndings. The road still has no speed calming measures Regional Roads Maintenance Manager engaged and the and no physical barriers to separate trafƒ c on a steep potholes were addressed the same day. The Unit further road around a mountaneous area. Interventions: JRA recommended that the Department of Transport assess needs to be re-engaged for addressing the identiƒ ed engineering improvements over the long term. road safety matters.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Improving Vehicle Fitness Zero-tolerance Operations
There is a large number of unroadworthy vehicles on the The Chief Directorate demonstrated its zero-tolerance roads in Gauteng that greatly increase the risk of road towards trafƒ c offenders by stepping up its enforcement trafƒ c fatalities and crashes. In order to signiƒ cantly offensive by targeting the following offences; driving decrease the number of unroadworthy vehicles on under the influence of alcohol, driving above the provincial roads the Chief Directorate has for the year prescribed speed limit and driving in a reckless and under review stopped and systematically inspected negligent manner. As such, for the 2012/13 ƒ nancial 734 115 vehicles. These vehicles were stopped and year, the Chief Directorate conducted 7029 aimed at inspected so that trafƒ c ofƒ cers could ascertain their tackling the above-mentioned offences. A zero-tolerance 145 roadworthy status and where they were found to be approach implies a limited space or room for these in an unroadworthy condition they were referred to an offences to take place unabated. Unfortunately the Chief Examiner of Motor Vehicles for identiƒ ed defects to be Directorate was not able to meet this target as there was corrected. Furthermore, through this activity, trafƒ c a shortage of mouth pieces and blood kits which are ofƒ cers also checked their legitimacy by checking their utilized during drunken driving operations. documentation in terms of learners and drivers licenses including permits in the case of taxi drivers. Overload Control
Pedestrian Operations The road environment can have a negative impact on road safety if overloaded vehicles are not prosecuted. In During the reporting period, the Chief Directorate order to curb the rate of overloaded vehicles on provincial conducted operations aimed at improving road user roads, the Chief Directorate weighed 184ǡ 435 heavy compliance to the rules of the road. The desired motor vehicles for overloading at two Trafƒ c Control outcome of these operations was to achieve a general Centres (TCCs) namely Heidelberg and Donkerhoek. The increase in adherence to the rules of the road with a Chief Directorate had initially planned to weigh 156ǡ000 dramatic increase in the number of road users that vehicles for overloading. This target was exceeded use the road responsibly with the required attitude, as a result of the two Control Centres implementing behaviour, knowledge and skill. To this end, 948 measures to deploy ofƒ cers on escape routes utilised by operations were executed instead of the 816 that were truck drivers to avoid going through the TCCs. originally planned to remove pedestrians from freeways as they are the most vulnerable road user category in Crime Prevention terms of road fatalities. Given the grave challenges posed by the alarming increase in pedestrian fatalities It is widely known that most criminals utilise roads in the the Chief Directorate exceeded the target by conducting execution of their criminal activities as well as to escape additional operations. the clutches of the law. To this end, the Chief Directorate has formed an alliance with the South African Police
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Service to limit the movement of criminals on the Traͦ c Training province’s roads. Other role-players involved in crime prevention operations included the National Trafƒ c The Boekenhoutkloof Trafƒ c College has the goal of Police, the 3 Metropolitan Police Departments, namely: providing excellent and quality training as set out by the Ekurhuleni, Johannesburg and Tshwane. Local and South African Qualiƒ cations Authority (SAQA), South District Trafƒ c Departments in the form of Randfontein, African Safety and Security Seta (SASSETA) standards Lesedi, Merafong, Midvaal, Mogale City, Westonaria as and requirements in association with the Road Trafƒ c well as the Road Accident Fund and the South African Management Corporation (RTMC). During the year under revenue Service were key role-players in the joint review, the Boekenhoutkloof Trafƒ c College trained 292 146 operations students as Examiners of Driving Licenses out of which 270 passed and 22 failed, 97 Examiners of Motor Vehicles During the 2012/2013 ƒ nancial year, this alliance resulted out of which 79 passed and 18 failed. In relation to the in 1ǡ760 crime prevention operations being conducted. Trafƒ c Ofƒ cer’s Course17 students were registered and This target was exceeded as a result of an increase in they all passed. Refresher Trafƒ c Ofƒ cer’s Course was certain categories of crime including vehicle hijacking also presented to 4 students who all passed. Added to which was a key focus area for the Chief Directorate this, 35 students attended the AARTO course and 31 during the reporting period. This increase in certain passed while 4 failed. crimes necessitated that additional operations (K78 roadblocks and drunken driving operations) be conducted Turnaround Strategy for the Boekenhoutkloof Traͦ c to bring these crimes down. Approximately 149 vehicles College were recovered as a result of these operations. Other successes recorded during the reporting period include For the 2012/2013 ƒ nancial year, the Boekenhoutkloof amongst others: 37 arrests for possession of stolen Trafƒ c College embarked on a process of identifying vehicles and 8 for possession of hijacked vehicles whilst short, medium and long-term goals towards the 8 arrests were effected for hijacked trucks, 21 arrests for implementation of the Turnaround Strategy. In relation armed robbery, 17 arrests for fraudulent documents, 8 to short-term activities the College started a process for house breaking and 5 for house robbery, 11 arrests of effecting repairs to broken infrastructure in order to for murder and 3 for attempted murder, 10 for dealing deal with the look and feel of the College. To this end, in drugs and 27 arrests for possession of dagga. To this repairs/improvements to the following ƒ xtures were end, multi-joint operations with the South African Police effected; broken windows, leaking toilets, all gutters Service were mounted in some of the following areas: were unblocked, flooring in the Canteen and Painting of Student Residence (Interior). Bedfordview, Kliprivier, Vereeniging, Sebokeng, Thembisa, Hillbrow, N3,R24, Heidelberg Road, Honeydew, Kempton Over and above this, machinery and equipment was Park, Soweto,Elsburg, Alberton, Daveyton, Vosloorus, procured in order to improve the general maintenance Temba, N12 Etwatwa, N14 Malibongwe, N1 Phumlani of the grounds in the College. The College procured two Plaza, N1 Grasmere Plaza,N17 Dalpark Toll Plaza, R59, Tractors and bush cutters for mowing of the grounds, Douglasdale and Benoni especially in and around the Weighbridge entrance, the
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 staff housing area and administration block. The Yard Community- Kagiso,Tarlton Informal Settlement, Orient Testing Area and the Skid Pan Training areas were also hills (Magaliesburg ), N14 Swartkops and N14 Pinehaven repainted. Added to this, recreational facilities for the (Krugersdorp ) and Muldersdrift. Garankuwa- Garankuwa students were also upgraded at the student residence. Mall, Soshanguve - Thorn tree Mall, Atteidgeville-Athlon Mall, Hammanskraal-Kopanong Spar. Golden Highway: Road Safety Education Sebokeng, Sonerwater, Beverly Hils, Welgevonden, Residentia, R59: Meyerton, Sicelo Shiceka, Randvaal, During the year under assessment, the Chief Directorate Impala Road (Leratong Intersection), Golden Highway conducted 2053 educational programmes in various (Fine town, Sweatwaters, Orange Farm), Tshepong, high, middle and primary schools, crèches, companies Thulamntwana, Weillers farm Elandsfontein, De Deur, and taxi ranks. Furthermore, the Chief Directorate Actonville, Germiston Taxi Rank and Train Station, conducted 443 road safety awareness campaigns which Daveyton Mall, Dukathole Taxi rank, Somalia Informal were planned to be conducted in different areas across Settlements, Phumula Gardens, Oakmore Taxi rank, the province. The primary focus of these awareness Edenvale Taxi rank, Rooiwal, Pyramid, Adelaide Tambo, campaigns was to educate road users on the safe usage Randfontein, Mogale City, Bekkersdal, N14 Total Garage, of the road. Fochville and Magaliesburg, Leratong ( Kagiso ), Heidelberg Taxi Rank: Nigel Taxi Rank: Golden Highway: The Chief Directorate also convened a session with Sebokeng, Beverly Hills, Palm Springs, Boitumelo, Bikers Associations across the province in order to Welgevonden, and Residentia.R59: Meyerton, Sicelo mobilise this sector to become road safety ambassadors Shiceka, Randvaal umlani Mall; Devon Taxi Rank: Benoni and form part of the Chief Directorate’s road safety Station: Antioch; Actonville; Tambo Ville; Phumula; initiatives. The aim of the session was to interact with Ronderbu ld, Tsakane Mall; Daveyton Mall, Reya Vaya different Bikers Associations. This session ended with Twist St, Vusumuzi Informal, Settlement, Ivory Park more than 30 Associations pledging to become Road (Swazi Inn), Mkhanchwa & N17 Informal Settlements, Safety Ambassadors. Wolfe Informal, Devon /N17, Lakeside Taxi Rank, Tsakane Mall, Germiston Taxi Rank, Golden Walk Mall, Germiston Some of the areas which were targeted for road safety Station, Transnet, Orange farm Taxi Rank, Westbury Shell awareness campaigns during the year under review are garage, Ivory Park Taxi Rank, Bara Mall, Jabulani Mall, as follows: Bree taxi rank inner city, Old Potch Road, Golden Highway, 147 Noord taxi Rank, Randfontein taxi rank, , Joburg Park, Noord Street, East lane, Pyramid, R101, Bloed Street, Randburg Taxi Rank, Leratong intersection, Alexandra Thorntree in Soshanguve, Soshanguve plaza, Benoni taxi and Louis Botha Avenue, Brandvlei Informal, Zenzele rank, Harpur taxi rank, Heidelberg taxi rank, Gold Spot Informal, Randfontein Station Mall Randfontein, N12 taxi rank, Kenneth Masekela High, Lenasia, Polokong, Randfontein off, Magaliesburg Informal, Video Informal Boitumelo, Mandela Square, Meyerton, Sicelo Sicheka, and N12 Randfontein off, Magaliesburg Informal, Video Muvhango, Everton shopping centre, Moshoeswe Road, Informal and Muldersdrift Informal. Informal Lanseria Orange Farm, Vlakfontein, Zakhariah Park, Freedom Muldersdrift Informal. Lanseria Informal, Zandspruit Park, Kagiso, Randfontein, Merafong, Mogale City, Informal, Mohlakeng Multi Purpose Centre and Leratong crossing, Westonarea, Rietfontein, Vosloorus, Bekkersdal, Popo Molefe Stadium. Marabastate, Dark Florida Stadium, Krugersdorp Testing Station, OR Tambo city and N4 Donkerhoek, Eskom, Sebokeng Zone 14, Vaal high School, Randfontein (Mohlakeng), Khutsong, Loate, area, Somalia informal settlement, Natalspruit Hospital, Bophelong, Fochville, Evaton, Palm Springs, Florida, Germiston Station, Benoni Lakeside, Heidelberg Taxi Rietfontein, Randfontein, Sebokeng, Naledi, Lenasia, Rank, Sebokeng Chisanyama, Ralerata Street, Extension Marabastad Taxi Rank, Big Tree Mall Moloto Road, 11(Mohlakeng), R28 Main Reef Road, N12-Westonaria Wanderers taxi rank, Meyerton, Polokong, Evaton, Palm Crossing, N12 Randfontein Crossing, Westonaria Town, Springs, Sicelo Shiceka, Kanana, Mkhalele, Boitumelo, Magalies Taxi Rank, Lanseria Informal, R512 and Video Rand Show, N3 Petroport, Sharpville, Wolfe informal Informal. Three Rivers, Moshoeshoe, Kanana, Muvhango, settlement, Vila Lisa, Germiston. Westonaria Road Boitumelo, Meyerton, Redan and Daleside, Kameeldrift Safety Awareness, Speru Peru, Fochville, Rand show, squatter camp and Baweze primary, Gugulethu/Everest, Zuurbekom. Chiawelo on Chris Hani Roadd, Heidelberg Payneville, Actonville Library, Chris Hani Mall, Germiston TCC – Weigh Bridge; Naledi Mall; Chris Hani Mall; Golden Walk, Dukathole, Heidelberg Taxi Rank, Benoni Tsakane Taxi Rank; Tsakane Mall; Dukathole Taxi Rank; New Market Taxi Rank, Golden Highway: Sebokeng, Oakmoor Taxi Rank ;Kempton Park Taxi Rank; Germiston Sonderwater, Beverly Hills, Boitumelo, Welgevonden, Taxi Rank, Kagiso Mall, R512- Lanseria and Thabo Residentia, R59: Meyerton, Sicelo Shiceka, Randvaal. Mbeki Informal Settlements and Simunye Community Boikhutsong, Temba, Tambo clinic, Garankuwa Clinic, – Bekkersdal, Carletonville Sports Centre, N12 Lenasia CBD, Orange Farm Taxi rank, Southgate mall, Fochville and Carletonville Intersection and Tshepisong N14, Lion Park, Muldersdrift, Merafong, Westonarea and Diepkloof.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Additional Activities/Special Projects
Taxi Violence / Conͥ ict
During the year under review, the Gauteng Trafƒ c Police mounted special operations to deal with taxi violence. These operations were a joint effort between the Gauteng Trafƒ c Police, Johannesburg Metropolitan Police Department and the SAPS. Some of the areas which were targeted for this purpose include Bara, Mamelodi, Katlehong, Holomisa, Vosloorus, Windmill Park, Palm Springs, Daveyton, Clearwater Mall (conflict between Doljota and Faraday Taxi Associations) and Noord Street Taxi Rank. These operations resulted in over 1ǡ000 vehicles being impounded and a number of arrests being effected. In one of the operations 6 ƒ rearms were recovered and taken for ballistic testing. Over and above that, some taxi drivers were arrested for being in possession of dagga and counterfeit goods and a stolen vehicle was recovered.
Orange Africa Cup of Nations Tournament
The Orange Africa Cup of Nations Tournament was hosted in South Africa between the 19th January and 10th February 2013. The opening and closing matches were hosted at Soccer City in Gauteng. On the 17th of January 2013 there will be an opening lunch for all Heads of State and other dignitaries and all escorts were coordinated by the Gauteng Trafƒ c Police. All Law Enforcement Agencies in Gauteng including the Gauteng Trafƒ c Police developed a state of readiness plan for trafƒ c safety, stadium trafƒ c management flow and close protection security for the tournament. These activities were coordinated by the South African Police Service.
Festive Season and Easter Period Operations
The high visibility of trafƒ c ofƒ cers and the zero tolerance law enforcement approach prevailed both during the Easter and Festive Season period in Gauteng. During the said periods, the Department stepped up its law enforcement offensive and educational programmes. Over 50 roadblocks were conducted during the said periods across the province and a number of signiƒ cant achievements were recorded in this regard. These operations netted 280 motorists for driving under the influence of alcohol 200 pedestrians arrested for walking 148 on freeways, 41 drivers apprehended for reckless and negligent driving, 270 drivers arrested for driving way above the prescribed speed limit and 41 drivers arrested for driving overloaded vehicles. All these results were achieved as a result of visible law enforcement and having a non-lenient approach to offenders.
Linking performance with budget
Detail per programme 4: Traͦ c Management 2012/13 2011/12 Detail per Adjusted Actual Over/Under Final Actual Variance sub-programme Appropriation Expenditure Spending Appropriation Expenditure R’000 R’000 R’000 R’000 R’000 R’000 4.1 Traͦ c Law Enforcement 146 319 145 762 557 127 334 127 336 -2 4.2 Road Safety Project 26 749 26 702 47 44 500 44 478 22 4.3 GDS Allocation for Intelligent Transport System (Road Safety) 755 403 352 3 739 3 605 134 4.4 Special Services 20 450 20 450 - 19 409 17 374 2 035 4.5 Training Traͦ c College 19 166 18 877 289 20 495 18 572 1 923 4.6 Public Transport Inspection 36 607 36 600 7 29 102 28 531 571 4.7 Road Safety Education 13 064 12 327 737 14 744 10 652 4 092 4.8 Management 1 615 1 615 - 943 933 10 Total 264 725 262 736 1 989 260 266 251 481 8 785 Under-spending is with regard to unavailability of funds in the bank account PMG
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 2.6 Summary of ͤ nancial information
Departmental receipts
Detail per programme 1: Administration 2012/13 2011/12 Departmental Estimates Actual Amount Over/Under Estimates Actual Amount Over/Under Receipts Collected Collections Collected Collections R’000 R’000 R’000 R’000 R’000 R’000 Sales of goods and services other than 4 234 6 431 2 197 3 371 5 451 2 080 capital assets Fines, penalties and 8 745 11 635 2890 7 950 7 017 -933 forfeits Interest, dividends 242 -b 37 37 and rent on land Transactions in ͤ nancial assets and 2 511 2 542 31 391 1 276 885 liabilities Total 15 492 20 612 5 120 11 712 13 781 2 069
Programme Expenditure
Summary of Actual Expenditure in comparison to the Adjusted Appropriation for both current and prior year 2012/13 2011/12 Programme name Adjusted Actual Over/Under Final Actual Variance Appropriation Expenditure Spending Appropriation Expenditure R’000 R’000 R’000 R’000 R’000 R’000 Administration 61 506 56 784 4 722 54 878 52 963 1 915 149 Civilian Oversight 23 169 16 448 6 721 23 245 13 060 10 185 Crime Prevention and Community Police Relations 87 398 79 739 7 659 85 358 83 118 2 240 Traͦ c Management 264 725 262 736 1 989 260 266 251 481 8 785 Total 43 6798 41 5707 21 091 423 747 400 622 23 125
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 150 Part C: Governance
150 3.1. Introduction 3.2 Risk management 3.3 Fraud and Corruption 3.4 Minimising conflict of interest 3.5 Code of conduct 3.6 Health Safety and Environmental Issues 3.7 Internal control unit 3.8 Audit committee report
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 PART C: GOVERNANCE
3.1 INTRODUCTION
The Department is committed to the promotion of Some of the challenges experienced with regards to good governance. In pursuit of this commitment, the the proper management of fraud and corruption cases Department has driven it’s good govenace agenda include, among others, (1) Access to eNaTIS system through the following processes: for information veriƒ cation during investigations. (2) Criminal cases that were referred to the HAWKS 3.2 Risk management regarding corruption in the DLTC as audited by the Department did not receive appropriate attention due The Department’s risk mitigation processes are on- to lack of knowledge on the Police side in matters of going and reports are compiled on a monthly and DLTC functions. These cases were all returned to quarterly basis indicating progress in monitoring and the department and had to be re-started afresh. (3) managing the overall risks of the Department. The SAPS refused to second ofƒ cers to the Department Department continued to monitor the identiƒ ed risks as required by the Sectoral Strategy implementation in the Department and followed up on progress made plan, (4) Non co-operation of Law Enforcement Agencies in the implementation of the action plans designed to and Gauteng Provincial Government Departments in mitigate the risks. The internal risk policy was amended forwarding information to the Department on fraud and to change the frequency of the risk management corruption cases as required by the Sectoral Strategy. committee meetings which are now held on a quarterly basis. Risk management meetings were held as planned 3.4 Minimising conflict of interest on a quarterly basis and as result there is a gradual improvement in risk management . The annual risk Financial disclosure forms were completed by all Senior assessment exercise has been conducted for both Members of Staff to disclose any conflict of interest. strategic and operational risks. The exercise has This will be extended to all staff members in the new assisted management in collaboration with Gauteng ƒ nancial year. The bid evaluation committee has been 151 Audit Services (GAS) in formulating the Annual Audit established to ensure that there is a fair process for the Plan for the next ƒ nancial year 2013/2014. Monthly evaluation of tenders and also to ensure that there is no and quarterly risk management reports are submitted conflict of interest. to Treasury to ensure compliance. 3.5 Code of conduct 3.3 Fraud and corruption The Department continues to strive for stable relations The Department is responsible for the implementation with the trade unions (PSA, POPCRU AND NEHAWU) of output 6 on reduction in corruption. during the reporting period to ensure that there are good labour relations between the unions and the Regular awareness and training sessions were held Department. to increase awareness of fraud and corruption. Some of the marked vehicles of the Gauteng Trafƒ c Police The Department has revised the composition of the were also branded with the 24hr hotline number members of the labour forum and the frequency of the 0800 701 701. Department continues to investigate meetings has been agreed upon. A Labour summit was registered criminal cases for internal corruption such as also held in order to improve the working relations where misconducts emanating from theft of laptops, irregular roles and responsibilities were clariƒ ed. The Labour procurement and fraudulent registrations of students Summit also focussed on identifying the standards of at the trafƒ c college. Once the investigations are integrity and conduct that the Department expects from concluded recommendations were made for disciplinary both parties. proceedings to be instituted. The Department continued to live its common and External cases of fraud and corruption are investigated shared values called HEART: including hotline cases. Some of the cases are still in the criminal courts, whilst others have been concluded • Honesty departmentally and staff has been dismissed. • Excellence • Accountability • Respect • Transparency
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 During the assessment of the MPAT process the Department has committed to improve the on the assessment of policies and systems to ensure professional ethics.
3.6 Health safety and environmental issues
The Department ensured that cleaning services are provided in order to maintain hygiene standards. Security threat analysis was conducted from time to time to ensure that the Department’s building remains safe all the time. Security guard services are provided in the Department building on a 24 hour basis. Lifts in the building need to be replaced and plans have been put in place to ensure that lifts are replaced.
152 3.7 Internal control unit
The Department does not have an internal audit control unit however this function is performed Provincially by the Gauteng Audit Services within the Department of Finance. The Gauteng Audit Services (GAS) is responsible to provide assurance on the implementation of the internal control systems within the Department. As a result of constant engagement with GAS, a noticeable improvement in our internal control systems, management and governance processes have been registered. Recommendations on audit ƒ ndings have been implemented fully during the ƒ nancial year 2012/13.
3.8 Audit committee report
The Department attended all Audit Committee meetings during the year under review and provided all the necessary information required by the committee to ensure that proper oversight is conducted in the Department. The membership of the committee is mainly independent audit professionals from outside the public sector and includes one representative of the civil society. In terms of the agenda of the meetings, all reports emanating from both ƒ nancial and non-ƒ nancial performance are discussed and other relevant compliance matters.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Report of the Audit Committee – Cluster 01
We are pleased to present our report for the ƒ nancial year ended 31 March 2013
The Audit Committee consists of the external members listed hereunder and is required to meet a minimum of at least two times per annum as per provisions of the Public Finance Management Act (PFMA). In terms of the approved Terms of Reference (GPG Audit Committee Charter), ƒ ve meetings were held during the current year, i.e. three meetings for Quarterly Performance Reporting (ƒ nancial and non-ƒ nancial) and two meetings to review and discuss the Annual Financial Statements and the Auditor General Report.
Name of Member Number of Meetings Attended
Vishnu Naicker (Chairperson) 05 Tshidi Molala (Member) 05 Wayne Poggenpoel (Member) 04
Audit Committee Member Mr. Wayne Poggenpoel did not attend one meeting since he was appointed after the ƒ rst quarter reporting period. However, all meetings quorated.
Executive Members:
In terms of the GPG Audit Committee Charter, the Ofƒ cials listed hereunder are obliged to attend the meetings of the Audit Committee:
Compulsory Attendees Number of Meetings Attended 153 Mongezi Tshongweni (Head of Department) 04 Vuyani Nobongoza (Chief Financial Ofƒ cer) 05 Stanley De Klerk (Chief Risk Ofƒ cer) 05
The Audit Committee noted that the Head of Department did not attend one meeting. However a letter of apology was tendered with a duly authorised representative attending on his behalf. Therefore, the Audit Committee is satisƒ ed that the Department adhered to the provisions of the GPG Audit Committee Charter.
The Members of the Audit Committee met with the Senior Management of the Department and Internal Audit, collectively to address risks and challenges facing the Departments. A number of in-committee meetings were held to address control weaknesses and conflicts with the Department.
Audit Committee Responsibility
The Audit Committee reports that it has complied with its responsibilities arising from section 38 (1) (a) of the PFMA and Treasury Regulation 3.1.13. The Audit Committee also reports that it has adopted appropriate formal terms of reference as its Audit Committee Charter, has regulated its affairs in compliance with this Charter and has discharged all its responsibilities as contained therein.
The effectiveness of internal control
The Audit Committee has observed that the overall control environment has continued to improve during the year under review. However, there are still some concerns with the level of internal controls within the Department where evidence of lapses of effective monitoring and enforcement by Management were observed.
During the year under review, several deƒ ciencies in the system of internal control and deviations were reported by the Auditor-General South Africa. In certain instances, the matters reported previously have not been fully and satisfactorily addressed.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 The quality of in year management and monthly / Management should take full responsibility for the entire quarterly reports submitted in terms of the PFMA Enterprise Risk Management process and support the and the Division of Revenue Act Chief Risk Ofƒ cer.
The Audit Committee is satisƒ ed with the content and Forensic Investigations quality of monthly and quarterly reports prepared and issued by the Accounting Ofƒ cer of the Department The Audit Committee is not entirely satisƒ ed that the during the year under review, in compliance with the forensic investigations are properly reported with age- statutory reporting framework. analysis of all reported issues indicated. Details of results in respect of investigations conducted as a result Evaluation of Financial Statements of calls through the fraud hotline were not provided to the Committee. This is an area for improvement going The Audit Committee has: forward.
• reviewed and discussed the audited Annual One-on-One Meetings with the Accounting Oͦ cer Financial Statements to be included in the Annual Report, with the Auditor-General and the Accounting The Audit Committee has met with the Accounting Ofƒ cer; Ofƒ cer for the Department to address unresolved issues. • reviewed the Auditor-General’s management report and Management’s response thereto; One-on-One Meetings with the Executive Authority • reviewed the Department’s compliance with legal and regulatory provisions; and, The Audit Committee has met with the Executive • reviewed signiƒ cant adjustments resulting from the Authority for the Department to apprise her on the audit. performance of the Department.
The Audit Committee concurs with and accepts the Evaluation of the Annual Report Auditor-General’s conclusions on the Annual Financial Statements, and is of the opinion that the audited Annual The Committee has: - 154 Financial Statements be accepted and read together Reviewed and discussed the ƒ nancial statements. with the report of the Auditor-General. • Reviewed the accounting policies and practices. • Reviewed and discussed with the management the Internal Audit annual ƒ nancial statements ƒ nancial statements and performance information included in the The Audit Committee is satisƒ ed that the Internal Audit Annual Report. plan addresses a clear alignment with the major risks, adequate information systems coverage, a good balance The monitoring of the Department’s performance is a key between different categories of audits, i.e. risk-based, function of the executive management of the Department. mandatory, performance and follow-up audits. The Committee has no direct line responsibility for the The Audit Committee has noted considerable Department’s performance measurement. However, improvement in the communication between Executive the Committee has ensured, principally through the Management, the Auditor- General and the Internal internal audit function, that the systems of performance Audit Function, which has strengthened the Corporate measurement and reporting, as well as the systems Governance initiatives. of internal control that underpin the performance management framework of the Department, remain The Audit Committee wishes to stress that in order for robust and are addressed routinely in the audit plans. The the Internal Audit Function to operate at optimal level Committee also obtained assurance from management as expected by the Audit Committee, it requires more and internal audit that the Department’s performance capacity and skills. management system adequately and effectively report appropriate and relevant information. Risk Management The Committee has accepted the responsibility to ensure Progress on Departmental risk management was adequate reporting on performance information and reported to the Audit Committee on a quarterly basis. the policies and that the procedures are of a standard The Audit Committee is satisƒ ed that the actual acceptable to the Department. The Committee’s management of risk is receiving attention, although mandate and charter has been altered to acknowledge there are areas that still require improvement. this responsibility.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 The Committee has taken note of the Performance Information Report which compares the actual performance of the organization against the approved Business Plan for the ƒ nancial year, the strategic objectives, key performance indicators and targets set.
Conclusion
The Committee concurs in general with the conclusions of the Auditor-General on the Annual Financial Report of the Department for the year ended 31st March 2013.
The Committee has once again taken note of the concerns of the Auditor-General and accepts that there is further room for improvement in the areas of expenditure management and procurement and contract management. As in previous years the Audit Committee will ensure that the internal audit plan addresses these issues and will monitor the implementation of the recommendations contained in the Auditor-General’s Report.
I would like to thank all members of the Committee for their contribution and the professional way in which meetings were conducted. To the Honorable MEC, HOD and the staff of the Department, the Committee wishes to express its sincere appreciation for the progress made this year and the manner in which the Department engaged with the Audit Committee.
ViVishnushshnu Naicker ((Mr.)Mr.) ChChairpersonhairperson of thethe AAuditudit CommitteeComm 31st July 2013
155
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 156 Part D: Human Resource Management
4.1 Legislation that govern HR management 4.2 Introduction 156 4.3 Human resource oversight statistics
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 PART D: HUMAN RESOURCE MANAGEMENT
4.1 Legislation that govern HR management
The legislation that govern HR Management for victims and how SAPS deals with such victims. This the department is prescribed by the Public Service function was transferred from IPID to the Department Regulations, Part iii (j.3 and j.4) as follows : without resources (personnel or funds) with effect from 1 April 2012. The Civilian Secretariat for Police Service J.3 From 1 April 2001, the annual report shall include such Act, 2011 (Act No. 2 of 2011) places an obligation on information on planning, service delivery, organisation, the MEC to constitute a Provincial Secretariat within job evaluation, remuneration, beneƒ ts, personnel 18 months of commencement of Act (1 December expenditure, the utilisation of consultants, afƒ rmative 2011).The establishment of the provincial secretariat is action, recruitment, promotions, termination of services, outlined in Chapter 4 of the Civilian Secretariat for Police performance management, skills development, injury on Act, 2011 and is expected to be implemented in June duty, labour relations, leave and discharge due to ill-health, 2013. as the Minister determines. In this regulation ‘consultant’ means a natural or juristic person or a partnership who During the audit process inadequacies were identiƒ ed or which provides in terms of a speciƒ c contract on an which related to Human Resource Management in the ad hoc basis any of the following professional services following areas: to a department against remuneration received from any source: • Approval not obtained for additional remunerative work; a. The rendering of expert advice; • Declaration of ƒ nancial interest by Senior b. The drafting of proposals for the execution of Management Staff (SMS); speciƒ c tasks; and • Acting allowance for more than 12 months; 157 c. The executing of a speciƒ c task which is of a • Non-compliance to overtime policy; and technical or intellectual nature, but excludes an • Members of the Middle Management Staff (MMS) employee of a department. member claimed overtime.
[Regulation J.3 as substituted by Government Notice No. In order to address the above and depending on the R. 753 of 7 June 2002 with effect from 7 June 2002] intervention required an action plan was developed including ongoing discussions with relevant parties. J.4 The Minister shall determine from time to time the format in which the information referred to in regulation With regards to strengthening working relations with III J.3 is to be included in the annual report. [Regulation organized labour , the Department convened a two day J.4 as substituted by Government Notice No. R. 753 of 7 team building session which was held with Organised June 2002 with effect from 7 June 2002] Labour (NEHAWU, POCRU AND PSA) to review the Labour Forum Terms of References and matters 4.2 Introduction affecting the relationship.
Overview of HR matters at the Department Set HR priorities for the year under review and the impact of these priorities During the year under review, the promulgation of the following Acts necessitated the review of the structure The set priorities for the year under review related to of the Department. Human Resource planning and implementation plan. The intention was to ƒ nalise approval of the human • The Civilian Secretariat for Police Service Act, 2011 resources plan which will assist the Department to focus (Act No. 2 of 2011); and on its mandate. The human resource plan serves as a • The Independent Police Investigative Directorate one stop shop tool which will assist line management Act, 2011 (Act No.1 of 2011) into working within the conƒ nes of the human resources plan. This will improve the attainment of set goals of The Independent Police Investigative Directorate (IPID) the plan. The process of reviewing key policies within brought about the function of monitoring and evaluating human resources management will be continued in the compliance with regard to Domestic Violence Act following ƒ nancial year.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Workforce planning framework and key strategies to attract and recruit a skilled and capable workforce
The Department has experienced a high number of resignations from the senior management ranks and that has negatively affected service delivery in some areas in respect of implementing key strategic decisions. A process has begun to develop an encompassing retention policy which will include internal capacity building initiatives like formal training, study tours and skills programmes. This will be used to develop employees for career progression and retaining employees at key strategic positions and scarce skills.
Employee performance management framework
The application and implementation of the framework has been identiƒ ed as a gap in the Department. A number of awareness sessions were held and continued support will be provided to line management to ensure common understanding and application.
Employee wellness programmes
The Department offers a wide range of employee wellness programmes including the support on HIV/AIDS. Approximately 23 peer educators were trained.
2 wellness sessions were conducted during the year under review targeting internal employees as well as cleaners and security personnel. The Department utilises Careways for psycho-social services and offers face to face and telephonic counselling services for employees. Furthermore regular articles on various health and wellness topics are circulated to employees.
Policy development
HIghlight of Achievements
158 The Department has conducted 16 Performance Management Development System (PMDS) awareness sessions with internal staff members.
4 SMS members successfully completed Global City Region Academy and GIBS Executive Leadership Development. Employment Equity plan and report was submitted to Department of Labour on 30 September 2012. The Department managed to appoint 3 Pwds (Persons with disabilities) on a contract basis and as interns.
Challenges faced by the Department
• Delays in the ƒ lling of key strategic positions; • Insufƒ cient funding to implement employee wellness programmes continues to be a challenge in the Department; • An increase in the employment of contract workers; • Delays in the ƒ nalisation of misconduct cases and grievances due to non-availability of parties; and • Interpretation and application of the Performance Management and Development Systems.
Future HR plans /goals by the Department
• Improvement in the turnaround time in the ƒ lling of vacant posts; • Improve the turnaround time in resolving disciplinary cases and grievances; • Finalise the implementation of the Provincial Secretariat structure; • Review and implementation of outdated human resources policies; and • Improvement in the interpretation and application of the Performance Management and Development Systems.
4.3 Human Resource Oversight Statistics
4.3.1 Personnel related expenditure
The following table summarises the ƒ nal audited personnel related expenditure by programme and by salary bands. In particular, it provides an indication for the following: • Amount spent on personnel and amount spent on salaries, overtime, homeowner’s allowance and medical aid
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Table 4.1.1.1 Personnel expenditure by programme Programme Total Personnel Training Professional Personnel Average Expenditure Expenditure Expenditure and Special Expenditure personnel cost (R’000) (R’000) (R’000) Services as a % of total per employee Expenditure expenditure (R’000) (R’000)
Grl: Administration, 58018 36637 - - 63.1 38 Grl: Civilian & 16 447 11 790 - - 71.7 12 oversight, Grl:Crm prvntn & 79 638 23 524 - - 29.5 24 comty polc rlts, Grl: Promotion of ------safety, Grl: Trafͤ c 261 604 180 292 - - 68.9 187 management, Total as on Financial 415 707 252 243 - - 60.7 262 Systems(BAS)
Table 4.1.1.2 Personnel costs by salary band Salary band Personnel % of total personnel No. of employees Average personnel Expenditure (R’000) cost cost per employee (R’000) Lower skilled (Levels 1-2) 3533 1.3 30 117 767 Skilled (level 3-5) 16b738 6.2 117 143 060 Highly skilled production (levels 6-8) 158 288 58.5 667 237 313 Highly skilled supervision (levels 47 259 17.5 113 418 221 9-12) Senior and Top management (levels 17 134 6.3 19 901 789 159 13-16) Contract (Levels 3-5) 852 03 6 142 000 Contract (Levels 6-8) 1971 07 3 657 000 Contract (Levels 9-12) 3654 1.3 5 730 800 Contract (Levels 13-16) 3599 1.3 3 1b199 667 Periodical Remuneration 7 - 2 3500 Abnormal Appointment 13 830 5.1 245 56 449 Total 266 865 98.6 1210 3 691 205.00
Table 4.1.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme Programme Salaries Overtime Home Owners Allowance Medical Aid Amount Salaries Amount Overtime Amount HOA as Amount Medical aid (R’000) as a % of (R’000) as a % of (R’000) a % of (R’000) as a % of personnel personnel personnel personnel costs costs costs costs Grl:Promotion 2440 68.1 - - 32 09 107 3584 of safety Grl:Crm prv & 929 83.6 - - 11 1 17 1111 Comty polc rlts Pr1: 28333 71.9 306 0.8 793 2 1433 39385 Management and Administration Pr2:Safety 17505 57 137 0.4 655 2.1 1468 30737 Promotion Pr3 :Civillian 13584 67.3 - - 399 2 801 20170 &Oversight
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Programme Salaries Overtime Home Owners Allowance Medical Aid Amount Salaries Amount Overtime Amount HOA as Amount Medical aid (R’000) as a % of (R’000) as a % of (R’000) a % of (R’000) as a % of personnel personnel personnel personnel costs costs costs costs Pr4:trafͤ c 112048 63.7 12158 6.9 6368 3.6 12255 175790 management Total 174839 64.6 12601 4.7 8258 3 16081 270777
Table 4.1.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band Salary Bands Salaries Overtime Home Owners Medical Aid Allowance Amount Salaries Amount Overtime Amount HOA as Amount Medical aid (R’000 as a % of (R’000) as a % of (R’000) a % of (R’000) as a % of personnel personnel personnel personnel costs costs costs costs Skilled (level 1-2) 2168 60.2 - - 307 8.5 504 14 Skilled (level 3-5) 10750 64.1 242 1.4 1148 6.8 1822 10.9 Highly skilled 103379 64.1 11271 7 5933 3.7 11749 7.3 production (levels 6-8) Highly skilled 34930 72.8 1088 2.3 720 1.5 1712 3.6 supervision (levels 9-12 Senior management 14541 84.7 - - 129 0.8 217 1.3 (level 13-16) Contract (Levels 3-5) 728 84.5 - - 11 1.3 43 5 Contract (Levels 6-8) 1901 96.2 - - 11 0.6 11 0.6 160 Contract (Levels 3335 91.1 - - - - 24 0.7 9-12) Contract (Levels 3107 86.3 ------13-16) Periodical ------Remuneration Abnormal ------Appointment Total 174839 64.6 12601 4.7 8259 3.1 16082 5.9
4.3.2 Employment and Vacancies
This section provides information on changes in employment over the ƒ nancial year. Turnover rates provide an indication of trends in the employment proƒ le of the Department. The following tables provide a summary of turnover rates by band and critical occupations.
Table 4.2.2.1 Employment and vacancies by programme Programme Number of posts Number of posts Vacancy Rate Number of on approved ͤ lled employees establishment additional to the establishment Grl: Promotion of safety, Permanent 10 9 10 - Grl:Crm prvntn & comty polc rlts, 22-- Permanent Pr1: Managememt & administration, 176 108 38.6 1 Permanent Pr2: Safety promotion, Permanent 122 88 27.9 8
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Programme Number of posts Number of posts Vacancy Rate Number of on approved ͤ lled employees establishment additional to the establishment Pr3: Civilian & oversight, Permanent 62 51 17.7 - Pr4: Trafͤ c management, Permanent 823 705 14.3 1 Total 1195 963 19.4 10
Table 4.2.2.2 Employment and vacancies by salary band Salary band Number of posts Number of posts Vacancy Rate Number of on approved ͤ lled employees establishment additional to the establishment Lower skilled ( 1-2) 50 31 38 - Skilled(3-5) 173 117 23.5 - Highly skilled production (6-8) 783 667 15.1 - Highly skilled supervision (9-12) 163 112 31.3 1 Senior management (13-16) 26 19 26.9 - Contract(Levels 3-5),Permanent 66 -4 Contract(Levels 6-8),Permanent 33 -2 Contract(Levels 9-12),Permanent 55 -2 Contract(Levels 13-16),Permanent 33 -1 Total 1212 963 30.5 10
161 Table 4.2.2.3 Employment and vacancies by critical occupations Critical occupation Number of posts Number of posts Vacancy Rate Number of on approved ͤ lled employees establishment additional to the establishment Administrative related, Permanent 88 61 30.7 1 Building and other property caretakers, 20 14 30 - Permanent Cleaners in ofͤ ces workshops 40 27 32.5 - hospitals etc., Permanent Client inform clerks(switchb recept 15 8 46.7 - inform clerks), Permanent Communication and information 7 5 28.6 - related,Permanent Computer programmers.Permanent 1 - 100 - Computer system designers and 5180 - analysts., Permanent Finance and economics related, 11 10 9.1 - Permanent Financial and related professionals, 410 - - Permanent Financial clerks and credit controllers, 14 13 7.1 - Permanent Food services aids and waiters, 2150 - Permanent Head of department/chief executive 22-- ofͤ cer, Permanent
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Critical occupation Number of posts Number of posts Vacancy Rate Number of on approved ͤ lled employees establishment additional to the establishment Health sciences related, Permanent 2 2 - 1 Housekeepers laundry and related 13 13 - - workers, Permanent Human resources & organisat 35 32 8.6 - developm & relate prof, Permanent Human resources clerks, Permanent 3 3 - - Human resources related, Permanent 4 3 25 - Information technology related, 2-100- Permanent Language practitioners interpreters & 77 - - other commun, Permanent Legal related, Permanent 4 - 100 - Library mail and related clerks, 44 - - Permanent Light vehicle drivers, Permanent 1 1 - - Logistical support personnel, 10 7 3 - Permanent Material-recording and transport 77 - - clerks, Permanent Medical specialists, Permanent 1 1 - 1 Messengers porters and deliverers, 9 6 33.3 - Permanent Nursing assistants, Permanent 4 4 - 4 Other administrat & related clerks and 100 67 33 - 162 organisers, Permanent Other administrative policy and related 53 38 28.3 - ofͤ cers, Permanent Other information technology 8450 - personnel., Permanent Other occupations, Permanent 23 23 - - Professional nurse, Permanent 3 2 33.3 2 Regulatory inspectors, Permanent 595 535 10.1 - Risk management and security 37 14 62.2 - services, Permanent Secretaries & other keyboard operating 37 27 27 - clerks, Permanent Security guards, Permanent 2 2 - - Senior managers, Permanent 21 14 33.3 1 Social sciences related, Permanent 1 1 - -
4.3.3 Job Evaluation
Within a nationally determined framework, executing authorities may evaluate or re-evaluate nay job in his or her organization. In terms of the Regulations all vacancies on salary levels 9 and higher must be evaluated before they are ƒ lled. The following table summarises the number of jobs that were evaluated during the year under review. The table also provides statistics on the number of posts that were upgraded or downgraded.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Table 4.3.3.1 Job Evaluation by Salary band Salary band Number of Number % of posts Posts Upgraded Posts downgraded posts on of Jobs evaluated by Number % of posts Number % of posts approved Evaluated salary bands evaluated evaluated establishment Lower Skilled 50------(Levels1-2) Skilled (Levels 3-5) 153 ------Highly skilled 786 8 1 - - 2 25 production (Levels 6-8) Highly skilled 163 10 6.1 1 10 1 10 supervision (Levels 9-12) Senior Management 18 1 5.6 - - - - Service Band A Senior Management 5------Service Band B Senior Management 2------Service Band C Senior Management 1------Service Band D Contract (Levels 1-2) ------Contract (Levels 3-5) 6 ------Contract (Levels 6-8) 3 ------Contract (Levels 9-12) 5 ------Contract (Band A) 1 ------Contract (Band B) 1 ------163 Contract (Band C) ------Contract (Band D) 1 ------Total 1195 19 1.6 1 5.3 3 15.8
4.3.4 Employment Changes
This section provides information on changes in employment over the ƒ nancial year. Turnover rates provide an indication of trends in the employment proƒ le of the department. The following tables provide a summary of turnover rates by salary band and critical occupations.
Table 4.4.4.1 Annual turnover rates by salary band Salary Band Number of Appointments and Terminations and Turnover rate employees at transfers into the transfers out of the beginning of period- department department April 2012 Lower skilled ( Levels 1-2) 33 1 - - Skilled (Levels3-5) 122 1 5 4.1 Highly skilled production (Levels 6-8) 628 53 13 2.1 Highly skilled supervision (Levels 9-12) 107 1 2 1.9 Senior Management Service Bands A 15 - 2 13.3 Senior Management Service Bands B 5 - - - Senior Management Service Bands C 1 - - - Senior Management Service Bands D 1 - - - Contract (Levels 3-5) Permanent 6 - 1 16.7
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Salary Band Number of Appointments and Terminations and Turnover rate employees at transfers into the transfers out of the beginning of period- department department April 2012 Contract (Levels 6-8) Permanent 9 3 5 55.6 Contract (Levels 9-12) Permanent 6 - 2 33.3 Contract (Band A) Permanent 1 1 1 100 Contract (Band B) Permanent 1 - - - Contract (Band D) Permanent 1 - - - Total 936 60 31 3.3
Table 4.4.4.2 Annual turnover rates by critical occupation Critical Occupation Number of Appointments and Terminations and Turnover rate employees at transfers into the transfers out of the beginning of period- department department April 2012 Administrative related, Permanent 58 1 5 8.6 Building and other property 12 - 2 16.7 caretakers, Permanent Cleaners in ofͤ ces workshops 27 1 - - hospitals etc., Permanent Client inform clerks(switchb recept 11 - 3 27.3 inform clerks), Permanent Communication and information 8-- - related,Permanent Finance and economics related, 8-- - 164 Permanent Financial and related professionals, 41 - - Permanent Financial clerks and credit controllers, 13 - - - Permanent Food services aids and waiters, 1-- - Permanent Head of department/chief executive 1-- - ofͤ cer, Permanent Health sciences related, Permanent 1 - - - Housekeepers laundry and related 13 - - - workers, Permanent Human resources & organisat 35 - 1 2.9 developm & relate prof, Permanent Human resources clerks, Permanent 1 - - - Human resources related, Permanent 3 - - - Language practitioners interpreters & other commun, Permanent 5 2 - - Legal related, Permanent 2 - - - Library mail and related clerks, Permanent 4 - - - Light vehicle drivers, Permanent 1 - - - Logistical support personnel, Permanent 5 1 - - Material-recording and transport clerks, Permanent 7 - - - Medical specialists, Permanent 1 - - -
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Critical Occupation Number of Appointments and Terminations and Turnover rate employees at transfers into the transfers out of the beginning of period- department department April 2012 Messengers porters and deliverers, Permanent 6-- - Nursing assistants, Permanent 4 - - - Other administrat & related clerks and organisers, Permanent 76 1 5 6.6 Other administrative policy and related ofͤ cers, Permanent 41 2 - - Other information technology personnel., Permanent 3 1 - - Other occupations, Permanent 23 1 2 8.7 Professional nurse, Permanent 2 1 1 50 Regulatory inspectors, Permanent 506 45 10 2 Risk management and security services, Permanent 10 3 1 10 Secretaries & other keyboard operating clerks, Permanent 27 - 1 3.7 Security guards, Permanent 3 - - - Senior managers, Permanent 13 - - - Social sciences related, Permanent 1 - - - Total 936 60 31 3.3
The table below identiƒ es the major reasons why staff left the department.
Table 4.4.4.3 Reasons why staff left the department 165 Termination Type Number % of Total Resignations
Death 8 13.1 Resignation 31 50.8 Expiry of contract 7 11.5 Dismissal – operational changes - 16.1 Dismissal – misconduct - 8.3 Dismissal – inefͤ ciency - - Discharged due to ill-health - - Retirement 58.2 Transfer to other Public Service Departments 10 16.4 Other -- Total 61 - Total number of employees who left as a % of total 6.5 employment
Table 4.4.4.4 Promotions by critical occupation Occupation Employees Promotions to Salary level Progressions to Notch 1 April 2012 another salary promotions as a another notch progression as a level % of employees within a salary % of employees by occupation level by occupation Administrative related, 58 14 24.1 35 60.3 Building and other property 12 - - 9 75 caretakers, Cleaners in ofͤ ces workshops 27 1 3.7 20 7.4 hospitals etc.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Occupation Employees Promotions to Salary level Progressions to Notch 1 April 2012 another salary promotions as a another notch progression as a level % of employees within a salary % of employees by occupation level by occupation Client inform clerks(switchb 11 - - 6 54.5 recept inform clerks), Communication and 8 1 12.5 2 25 information related Computer systems designers -1--- and analysts Finance and economics related, 8 1 12.5 7 87.5 Financial and related 4--250 professionals, Financial clerks and credit 13 - - 11 84.6 controllers, Food services aids and waiters, 1 - - 1 100 Head of department/chief 1--1100 executive ofͤ cer, Health sciences related, 1 1 100 - - Housekeepers laundry and 13 - - 11 84.6 related workers, Human resources & organisat 35 2 5.7 24 68.6 developm & relate prof, Human resources clerks, 1 - - 1 100 Human resources related, 3 - - 3 100 Language practitioners 5--3100 interpreters & other commun, Legal related, 2 - - - - 166 Library mail and related clerks, 4 - - 4 100 Light vehicle drivers, 1 - - 1 100 Logistical support personnel, 5 - - 2 40 Material-recording and transport 7 - - 5 71.4 clerks, Medical specialists, 1 - - - - Messengers porters and 6--6100 deliverers, Nursing assistants, 4 - - - - Other administrat & related 76 9 11.8 28 36.8 clerks and organisers, Other administrative policy and 41 1 2.4 26 63.4 related ofͤ cers, Other information technology 3 - - 2 66.7 personnel. Other occupations, 23 1 4.3 14 60.9 Professional nurse, 2 - - - - Regulatory inspectors, 506 17 3.4 448 88.5 Risk management and security 10 2 20 - - services, Secretaries & other keyboard 27 3 11.1 19 70.4 operating clerks, Security guards, 3 - - 2 66.7 Senior managers, 13 - - - - Social sciences related, 1 - - 1 100 Total 936 54 5.8 694 74.1
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Table 4.4.4.5 Promotions by salary band Salary Band Employees 1 Promotions to Salary bands Progressions to Notch April 2012 another salary promotions as a another notch progression as level % of employees within a salary a % of by salary level level employees by salary bands Lower skilled ( Levels 1-2) 33 - - 24 72.7 Skilled (Levels3-5) 122 10 8.2 74 60.7 Highly skilled production (Levels 628 22 3.5 514 81.8 6-8) Highly skilled supervision (Levels 107 19 17.8 77 72 9-12) Senior Management (Level 22 1 4.5 1 4.5 13-16) Contract (Levels 3-5) Permanent 6 - - 2 33.3 Contract (Levels 6-8) Permanent 9 - - 1 11.1 Contract (Levels 9-12) 6 2 33.3 1 16.7 Permanent Contract (Levels 13-16) 3---- Permanent Total 936 54 5.8 694 74.1
4.3.5 Employment Equity
Table 4.4.5.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as at 31 March 2013 Occupational Male Female Total 167 category African Coloured Indian White African Coloured Indian White Legislators, senior ofͤ cials and managers 7 1 1 1 6 - 1 - 17 Professionals 31 1 - - 34 2 1 - 69 Technicians and associate professionals 480 - 3 7 43 4 2 1 108 Clerks 22 - - 1 90 3 - 13 129 Service and sales workers 302 17 4 41 195 4 - 5 568 Skilled agriculture and ͤ shery workers ------Craft and related trades workers ------Plant and machine operators and assemblers 1---1---1 Elementary occupations 36 - - 1 33 - - - 70 Total 448 19 8 51 401 13 4 19 963 Employees with disabilities 6 - - 1 8 - - - 15
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Table 4.4.5.2 Total number of employees (including employees with disabilities) in each of the following occupational bands on 31 March 2013 Occupational band Male Female Total African Coloured Indian White African Coloured Indian White
Top Management (L15-L16) 2---1---3 Senior Management (L13-L14) 51117 -1 -16 Professionally qualiͤ ed 53 1 2 12 40 2 1 1 112 and experienced specialists and mid- management
Skilled technical 334 17 4 37 246 9 2 18 667 and academically qualiͤ ed workers, junior management, supervisors, foreman and superintendents Semi-skilled and 38--1762--117 discretionary decision making Unskilled and deͤ ned 11---20---31 decision making Contract (Top 1------1 Management) Contract (Senior ----2---2 Management) 168 Contract 2-1-2---5 (Professionally qualiͤ ed) Permanent Contract (Skilled 2---1---3 technichal) Permanent Contract (Semi Skilled) ----6---6 Permanent Total 448 19 8 51 401 13 4 19 963
Table 4.4.5.3 Recruitment Occupational Male Female Total band African Coloured Indian White African Coloured Indian White Top ------Management Senior ------Management Professionally 1------1 qualiͤ ed and experienced specialists and mid- management
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Occupational Male Female Total band African Coloured Indian White African Coloured Indian White Skilled 25 8 - - 15 2 1 2 53 technical and academically qualiͤ ed workers, junior management, supervisors, foreman and superintendents Semi-skilled and ----1---1 discretionary decision making Unskilled and ----1---1 deͤ ned decision making Contract (Senior ----1---1 Management) Contract (Skilled ------3 technichal) Permanent Total 298 - -1821260 Employees with ------disabilities
Table 4.4.5.4 Promotions Occupational Male Female Total band African Coloured Indian White African Coloured Indian White Top 1------1169 Management Senior 1------1 Management Professionally 48 1 2 10 32 2 1 - - qualiͤ ed and experienced specialists and mid- management Skilled 276 10 2 30 205 6 1 - - technical and academically qualiͤ ed workers, junior management, supervisors, foreman and superintendents Semi-skilled and 27 - - - 55 2 - - 84 discretionary decision making Unskilled and 9---15---24 deͤ ned decision making Contract 3------3 (Professionally qualiͤ ed) Permanent
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Occupational Male Female Total band African Coloured Indian White African Coloured Indian White Contract (Skilled 1------1 technichal) Permanent Contract ----2---2 (Semi-skilled) Permanent Total 366 11 4 40 309 10 2 6 748 Employees with 6--17---14 disabilities
Table 4.4.5.5 Terminations Occupational band Male Female Total African Coloured Indian White African Coloured Indian White
Top Management ------Senior Management 1 ------1 2 Professionally qualiͤ ed and 1 ---1--- 2 experienced specialists and mid-management Skilled technical 41--6 --213 and academically qualiͤ ed workers, junior management, supervisors, foreman and superintendents Semi-skilled and 3 ---2--- 5 170 discretionary decision making Unskilled and deͤ ned - ---1--- 1 decision making Contract (Senior - ---1--- 1 Management) Contract (Professionally 11------2 qualiͤ ed) Permanent Contract (Skilled technichal) 5------5 Permanent Contract (Semi Skilled) ----1---1 Permanent Total 15 2 - 17 11 - - 3 31 Employees with Disabilities -
Table 4.4.5.6 Disciplinary action Occupational Male Female Total band African Coloured Indian White African Coloured Indian White Fraud and 1---21--4 corruption Absenteeism 1------1 Misuse of state ----1---1 property Unacceptable 1------1 behaviour
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Table 4.4.5.7 Skills development Occupational Male Female Total category African Coloured Indian White African Coloured Indian White Legislators, senior 1311-2121241 ofͤ cials and managers Professionals 18 - 2 - 44 0 1 - 65 Technicians and 218 4 3 12 102 4 1 2 346 associate professionals Clerks 12---602--74 Service and sales 15 - 1 - 15 2 2 - 35 workers Skilled agriculture and ------ͤ shery workers Craft and related trades ------workers Plant and machine 1------1 operators and assemblers Elementary occupations 13 - - 1 28 - - - 42 Total 290 5 7 13 270 10 5 4 604 Employees with 200020004 disabilities
4.3.6 Performance Rewards
To encourage good performance, the department has granted the following performance rewards during the year under review. The information is presented in terms of race, gender and disability) salary bands and critical occupations. 171
Table 4.4.6.1 Performance Rewards by race, gender and disability Race and Gender Beneͤ ciary Proͤ le Cost Number of Number of % of total within Cost (R’000) Average cost per beneͤ ciaries employees group employee African,Female 208 393 52.9 1255 6034 African,Male 187 442 42.3 1129 6036 Asian, Female - 4 - - - Asian, Male 4 8 50 24 5927 Coloured Female 9 13 69.2 53 5927 Coloured Male 6 19 31.6 36 5927 White Female 8 19 42.1 47 5927 White Male 27 50 54 172 6379 Total Blacks, Female 217 410 52.9 1309 6030 Total Blacks, Male 197 469 42 1188 6030 Employees with Disability 12 15 80 71 5927 Total 461 963 47.9 2787 6046
Table 4.4.6.2 Performance Rewards by salary band for personnel below Senior Management Service, Salary Band Beneͤ ciary Proͤ le Cost Total cost as a % of the total Number of Number of % of total Total Cost Average cost personnel beneͤ ciaries employees within salary (R’000) per employee expenditure bands Lower Skilled (Levels 1-2) 15 30 50 89 5933
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Salary Band Beneͤ ciary Proͤ le Cost Total cost as a % of the total Number of Number of % of total Total Cost Average cost personnel beneͤ ciaries employees within salary (R’000) per employee expenditure bands Skilled (level 3-5) 72 117 61.5 427 5931 Highly skilled production 294 667 44.1 1779 6051 (level 6-8) Highly skilled supervision 79 113 69.9 487 6165 (level 9-12) Contract (Levels 3-5) -6 - - - Contract (Levels 6-8) -3 - - - Contract (Levels 9-12) 1 5 20 6 6000 Periodical Remuneration -2 - - - Abnormal Appointment - 245 - - - Total 461 1188 38.8 2788 6048
Table 4.4.6.3 Performance Rewards by critical occupation Critical Occupation Beneͤ ciary Proͤ le Cost Number of Number of % of total within Total Cost Average cost beneͤ ciaries employees occupation (R’000) per employee Administrative related 36 61 59 213 5917 Building and other property 5 14 35.7 30 6000 caretakers Cleaners in ofͤ ces workshops 12 27 44.4 71 5917 hospitals etc. 172 Client inform clerks(switchb recept 4 8 50 24 6000 inform clerks), Communication and information -5--- related, Computer system designers and -1--- analysts. Finance and economics related 8 9 88.9 47 5875 Financial and related professionals, 3 4 75 18 6000 Financial clerks and credit controllers, 12 13 92.3 71 5917 Food services aids and waiters, 1 1 100 6 6000 Head of department/chief executive -2--- ofͤ cer, Health sciences related, - 2 - - - Housekeepers laundry and related 11 13 84.6 65 5909 workers, Human resources & organisat 22 32 68.8 130 5909 developm & relate prof, Human resources clerks, - 3 - - - Human resources related, 3 3 100 18 6000 Language practitioners interpreters & 2 7 28.6 19 9500 other commun, Library mail and related clerks, 2 4 50 12 6000 Light vehicle drivers, Permanent 1 1 100 6 6000 Logistical support personnel, 4 7 57.1 23 5750 Material-recording and transport 5 7 71.4 30 6000 clerks, Medical specialists, - 1 - - -
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Critical Occupation Beneͤ ciary Proͤ le Cost Number of Number of % of total within Total Cost Average cost beneͤ ciaries employees occupation (R’000) per employee Messengers porters and deliverers, 3 6 50 18 6000 Nursing assistants, Permanent - 4 - - - Other administrat & related clerks and 40 67 59.7 237 5927 organisers, Other administrative policy and 18 38 47.4 107 5944 related ofͤ cers, Other information technology 3 4 75 18 6000 personnel. Other occupations, 13 23 56.5 77 5923 Professional nurse, - 2 - - - Rank:Unknown - 1 - - - Regulatory inspectors, 234 535 43.7 1419 6064 Risk management and security 2 14 14.3 12 6000 services, Secretaries & other keyboard 15 27 55.6 106 7067 operating clerks, Security guards, 1 2 50 6 6000 Senior managers, - 14 - - - Social sciences related, 1 1 100 6 6000 Total 461 963 47.9 2789 6050
Table 4.4.6.4 Performance related rewards (cash bonus), by salary band for Senior Management Service Salary Band Beneͤ ciary Proͤ le Cost Number of Number of % of total within Total Cost Average cost per Total cost as a 173 beneͤ ciaries employees salary bands (R’000) employee % of the total personnel expenditure Band A - 13 - - - - Band B - 5 - - - - Band C - 2 - - - - Band D - 2 - - - - Total -22----
4.3.7 Foreign Workers
The table below summarise the emplayment of foreign nantionals in the department in terms of salary band and major occupation.
Table 4.4.7.1 Foreign workers by salary band Salary Band 01 April 2012 31 March 2013 Change Number % of total Number % of total Number % Change Lower skilled ------
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Highly skilled production ------(Lev. 6-8) Highly skilled supervision ------(Lev. 9-12) Contract (level 9-12) 1 50 - - 1 - Abnormal appointment 1 50 2 100 1 - Total 2 100 2 100 2 -
Table 4.4.7.2 Foreign workers by major occupation Major Occupation 01 April 2012 31 March 2013 Change Number % of total Number % of total Number % Change Other occupations 1 50 2 100 1 - Professionals and 150 - - 1 - managers Total 2 100 2 100 - -
4.3.8 Leave utilisation
The Public Service Commission identiƒ ed the need for careful monitoring of sick leave within the public service. The following tables provide an indication of the use of sick leave and disability leave. In both cases, the estimated cost of the leave is also provided.
Table 4.4.8.1 Sick leave Salary Band Total days % Days with Number of % of total Average days Estimated Medical Employees employees per employee Cost (R’000) certiͤ cation using sick using sick leave leave 174 Lower Skills (Level 1-2) 189 74.6 27 4.1 7 47 Skilled (levels 3-5) 578 66.3 82 12.3 7 190 Highly skilled production (levels 2954 63.1 473 71.2 6 1650 6-8) Highly skilled supervision 425 73.6 66 9.9 6 479 (levels 9 -12) Top and Senior management 40 70 9 1.4 4 115 (levels 13-16) Contract (Levels 3-5) 12 100 2 0.3 6 3 Contract (Levels 6-8) 6 100 1 0.2 6 4 Contract (Levels 9-12) 15 73.3 2 0.3 8 15 Contract (Levels 13-16) 20 100 2 0.3 10 62 Total 4239 65.6 664 100 6 2565
The table below summarises the utilization of annual leave. The wage agreement concluded with trade unions in the PSCBC IN 2000 requires management of annual leave to prevent high levels of accrued leave being paid at the time of termination of services .
Table 4.4.8.2 Disability leave (temporary and permanent) Salary Band Total days % Days with Number of % of total Average days Estimated Medical Employees employees per employee Cost (R’000) certiͤ cation using using disability disability leave leave Lower skilled (Levels 1-2) ------Skilled (Levels 3-5) 34 100 3 23.1 11 15 Highly skilled production 100 100 9 69.2 11 55 (Levels 6-8)
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Salary Band Total days % Days with Number of % of total Average days Estimated Medical Employees employees per employee Cost (R’000) certiͤ cation using using disability disability leave leave Highly skilled supervision 1 100 1 7.7 1 1 (Levels 9-12) Senior management ------(Levels 13-16) Total 135 100 13 100 10 71
Table 4.4.8.3 Annual Leave Salary Band Total days taken Number of Employees Average per employee using annual leave Lower skilled (Levels 1-2) 537 29 19 Skilled Levels 3-5) 2409 117 21 Highly skilled production (Levels 6-8) 11403.56 592 19 Highly skilled supervision(Levels 9-12) 2155 114 19 Senior management (Levels 13-16) 374 22 17 Contract (Levels 3-5) 30 2 15 Contract (Levels 6-8) 30 2 15 Contract (Levels 9-12) 66 5 13 Contract (Levels 13-16) 24 2 12 Total 17028.56 885 19
Table 4.4.8.4 Capped leave Salary Band Total days of Number of Average number Average capped 175 capped leave taken Employees using of days taken per leave per employee capped leave employee as at 31 March Lower skilled (Levels 1-2) ---- Skilled Levels 3-5) 5 1 5 30 Highly skilled production (Levels 6-8) 5 2 3 52 Highly skilled supervision(Levels 9-12) ---- Senior management (Levels 13-16) ---- Total 10 3 3 47
The following table summerise payments made to employees as a result of leave that was not taken.
Table 4.4.8.5 Leave payouts Reason Total Amount (R’000) Number of Employees Average per employee (R’000) Leave payout for 2011/12 due --- to non-utilisation of leave for the previous cycle Capped leave payouts on 61 8 7625 termination of service for 2012/13 Current leave payout on -5 - termination of service for 2012/13 Total 61 13 4692
4.3.9 HIV/AIDS & Health Promotion Programmes
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Table 4.4.9.1 Details of Health Promotion and HIV/AIDS Programmes Question Yes No Details, if yes 1. Has the department designated a member of the X SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position.
2. Does the department have a dedicated unit or has X Employee Health and Wellness Coordinator,22 it designated speciͤ c staff members to promote Peer educators, the budget available was R 426 the health and well-being of your employees? If so, 638.00 indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.
3. Has the department introduced an Employee X Lifestyle and Health Management, Psychosocial Assistance or Health Promotion Programme for your Support and Counselling. HIV/AIDS employees? If so, indicate the key elements/services of this Programme.
4. Has the department established (a) committee(s) X Boitumelo Medupe, Venash Murugan, Trudy as contemplated in Part VI E.5 (e) of Chapter 1 of the Mabena and Pearl Mabena Public Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent.
5. Has the department reviewed its employment X EHWP Policy, HIV/AIDS and TB Policy, policies and practices to ensure that these do not Recruitment and Selection policy unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/ practices so reviewed.
176 6. Has the department introduced measures to Disciplinary Code and Procedures, Stigma and protect HIV-positive employees or those perceived to X Discrimination Awareness session be HIV-positive from discrimination? If so, list the key elements of these measures.
7. Does the department encourage its employees to X 8 HIV counselling and Testing sessions with 653 undergo Voluntary Counselling and Testing? If so, list employees testing for various conditions and the results that you have you achieved. 215 testing for HIV/AIDS
8. Has the department developed measures/indicators X Monthly and quarterly report, condom to monitor & evaluate the impact of its health distribution stats and attendance registers promotion programme? If so, list these measures/ indicators.
4.3.10 Labour Relations
The following summerises the outcome of disciplinary hearings conducted within the department for the year under review.
Table 4.4.10.1 Misconduct and disciplinary hearings ͤ nalised Outcomes of disciplinary hearings Number % of total Correctional counselling --
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Outcomes of disciplinary hearings Number % of total Verbal warning -- Written warning -- Final written warning -- Suspended without pay -- Fine -- Demotion --
Dismissal 1 8.3 Not guilty -- Case withdrawn 1 8.3 Total 216.6
Table 4.4.10.2 Types of misconduct addressed at disciplinary hearings Type of misconduct (based on annexure A) Number % of total Misused and damaged of state property 1 8.3 Total 18.3
Table 4.4.10.3 Grievances logged Number % of Total Number of grievances resolved 19 73 Number of grievances not resolved 7 26.9 Total number of grievances lodged 26 100
Table 4.4.10.4 Disputes logged Number % of Total 177 Number of disputes upheld 2 33.3 Number of disputes dismissed 2 33.3 Unresolved Disputes 2 33.3 Total number of disputes lodged 6 100
Table 4.4.10.5 Precautionary suspensions Number of people suspended 4 Number of people who’s suspension exceeded 30 days 4 Average number of days suspended 128 Cost (R’000) of suspension R 771 559
4.3.11 Skills development
This section highlights the efforts of the department with regard to skills development.
Table 4.4.11.1 Training needs identiͤ ed
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Occupational Category Gender Number of Training needs identiͤ ed at start of the reporting period employees as Learnerships Skills Other forms of Total at 1 April 2012 Programmes training & other short courses Legislators, senior ofͤ cials Female 24 - 26 - 26 and managers Male 26 - 13 - 13 Professionals Female 20 - 50 - 50 Male 30 - 30 - 30 Technicians and associate Female 203 - 70 - 70 professionals Male 391 - 161 - 161 Clerks Female 128 - 50 - 50 Male 28 - 22 - 22
Service and sales workers Female 119 - 42 - 42 Male 95 - 30 - 30 Skilled agriculture and Female ----- ͤ shery workers Male ----- Craft and related trades Female ----- workers Male ----- Plant and machine Female 1 - - - - operators and assemblers Male 2 - 1 - 1 Elementary occupations Female 54 - 10 - 10 Male 29 - 25 - 25 Sub Total Female 549 - 248 - 248 178 Male 601 - 282 - 282 Total 1150 - 530 - 530
Table 4.4.11.2 Training provided for the period Occupational Category Gender Number of Training needs identiͤ ed at start of the reporting period employees as Learnerships Skills Other forms of Total at 1 April 2012 Programmes training & other short courses Legislators, senior Female 24 - 26 2 28 ofͤ cials and managers Male 26 - 15 0 15 Professionals Female 20 - 45 2 47 Male 30 - 20 2 20 Technical and associate Female 203 - 109 31 140 professionals Male 391 - 237 20 257 Clerks Female 128 - 62 17 79 Male 28 - 12 3 15 Service and sales workers Female 119 - 19 1 20 Male 95 - 16 1 17 Skilled agriculture and Female ----- ͤ shery workers Male ----- Craft and related trades Female ----- workers Male -----
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Occupational Category Gender Number of Training needs identiͤ ed at start of the reporting period employees as Learnerships Skills Other forms of Total at 1 April 2012 Programmes training & other short courses Plant and machine Female 1---- operators and Male 20101 assemblers Elementary occupations Female 54 0 28 6 34 Male 29 - 14 2 16 Sub Total Female 549 - 289 59 348 Male 601 - 315 28 343 Total 1150 - 604 87 691
4.3.12 Injury on duty
The following tables provide basic information on injury on duty.
Table 4.4.12.1 Injury on duty Nature of injury on duty Number % of total
Required basic medical attention only 36 97.3 Temporary Total Disablement -- Permanent Disablement -- Fatal 1 0.70 Total 37 100% 179 4.3.13 Utilisation of Consultants
Table 4.4.13.1 Report on consultant appointments using appropriated funds Project Title Total Number of Duration Contract value in consultants that Work days Rand worked on project Research on brand awareness study 1 292 days R 342b000.00 Research on status of policing in the province 1 418 days R 80b000.00 Research and Evaluation of the patroller programme 1 352 days R 70b000.00 Research on scholar patrol study 1 220 days R 149b922.00 Legal Services 7 7 days R 1b104b347.40 Forensic audit 1 14 Days R 750b000.00 Employee wellness Programme 1 1 R 205b718.00 Staff incapacity ill health 1 1 R 86b997.50 Climate survey of the Department 1 1 R 150b000.00
Total number of projects Total individual consultants Total duration Total contract value in Rand Work days 9 15 1306 R 2b938b984.90
Table 4.4.13.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs)
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Project Title Percentage ownership by HDI Percentage management Number of Consultants groups by HDI groups from HDI groups that work on the project Research on brand awareness study 75% Black, inclusive of 50% black N/A N/A female
Research on status of policing in the 100% white and has been marked N/A N/A province for deletion
Research on scholar patrol study 100% Black female 100% female black 3 Managed Employee wellness Programme 100% Black owned 100% black Managed Research on brand awareness study 75% Black, inclusive of 50% black N/A N/A female
Research on status of policing in the 100% white and has been marked N/A N/A province for deletion
Staff incapacity ill health 100% Black owned 100% black Managed
Climate survey of the Department 100% white and has been marked 1 R 150b000.00 for deletion
180
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 181
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Part E: Financial Information
5.1 Report of the Accounting Ofƒ cer 1821882 5.2 Accounting Ofƒ cers Statement of responsibility 5.3 Report of the Auditor General 5.4 Annual ƒ nancial statements
GautengGauauteng Provincial Government| DepartmentDepartment of CommunityCommunity SafSaSSafetyaafetytyy | Voteootte 9 | AnnualAnnAAnnnn ualuaualal RReReporteporpooorrtt2 22012/130012122/13/113 5.1 REPORT OF THE ACCOUNTING OFFICER
Report by the Accounting Ofƒ cer to the Executive Authority and Provincial Legislature of the Republic of South Africa.
5.1.1 General review of the state of ͤ nancial affairs
The general review of the state of ƒ nancial affairs provides progress made during the reporting period by describing the main ƒ nancial achievements (and challenges) against the key ƒ nancial objectives of the Department of Community Safety.
The global ƒ nancial pressures have put both the National and Provincial economic environment under serious ƒ nancial pressure and as a result the number of economic activities has slowed down resulting in limited growth, increased unemployment, social economic constraints and resultant ƒ scal pressures.
Section 38 of the Public Finance Management Act (PFMA), 1999 (Act No. 1 of 1999) mandates the Executive Authority to ensure transparent, accountability and sound management of the revenue, expenditure, assets and Liabilities of the Department of Community Safety.
In response to this economic environment and legislative requirements, the Accounting Ofƒ cer has tasked the Chief Financial Ofƒ cer to embark on an in-depth expenditure analysis in an effort to identify areas of inefƒ ciencies and those that that had potential of curbing extraneous costs. The ƒ ndings and recommendations of the exercise were presented to senior management during the monthly performance management meetings and the quarter review sessions as well as the meetings between the Ofƒ ces of the Head of Department (HOD) and Chief Financial Ofƒ cer (CFO). These recommendations were adopted with immediate implementation. The exercise has also compelled the Department to prioritise and shift limited funds available resources to areas of critical need. The prioritised areas were identiƒ ed as follows:
• Violence Against Women and Children (VAWAC); 183 • Improvement in forensics capacity; • Implementation of the Civilian Secretariat; • Alcohol and substance abuse; and, • Income generation initiatives.
In addition, there were strategic imperatives that were identiƒ ed which needed to be focussed on in order to improve performance of the Department and those were: • Departmental macro structure; • Establishment of the Civilian Secretariat; • Implementation of the Violence against Women and Children (VAWAC) plan including the evaluation thereof; • Re-organisation of the ƒ eld workers in the Department.
The reality of the exercise emphasised the need to exercise more economy in the performance of day to day activities.
Furthermore, the recommendation made required that the Department should exercise greater control on expenditure with the introduction of cost saving measures, identifying areas where savings could be realised and to ensure that the limited allocated resources were optimally and efƒ ciently utilised.
The Department also increased its capacity by migrating staff from the Department of Finance to the Department of Community Safety and those were placed in the Supply Chain Management in order to meet its capacity-related needs.
Financial management and budget control
The Department has also kept track of the implementation of the Management of Performance Assessment Tool (MPAT) which is a tool that seeks to establish a baseline of the management performance of Departments and it also provides the leadership of Departments with useful information to inform improvements in the quality of management practices.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 In this instance the Key Performance Area 4 of the tool ƒ rst instance, the Civilian Secretariat for Police Service which focuses on the Financial Management was used Act obliges the Member of the Executive Council (MEC) to assist the Department in improving ƒ nancial controls. responsible for policing to constitute a provincial The key focus areas were based on the following: secretariat for the police service within 18 months following the commencement of the Act. This means • Demand management which requires that the the implementation of the Act should commence in the Department should procure goods and services, year under review. Secondly, the Act requires alignment based on needs assessment and speciƒ cations between the provincial secretariat and the civilian of goods and services, and linked to departmental secretariat established in the national sphere. Thirdly, budget. the Act introduces new functions for the Department, • Acquisition management which requires that the which include monitoring the utilisation of the ƒ nancial Department should have processes in place for resources allocated to the police service as well as the effective and efƒ cient management of entire monitoring the SAPS’s implementation of the Domestic acquisition process. Violence Act. • Logistics management which requires that the Department should have processes in place for Signiͤ cant events that have taken place during the managing the entire process of logistics. year • Disposal management which requires that the Department should have a strategy or policy in Africa Cup of Nations place to dispose of unserviceable, redundant or obsolete goods. During the Orange African Cup of Nations which was • Management of cash flow and expenditure vs. hosted from 19 to 10 February 2013, the Department budget which ensures the efƒ cient and effective developed and implemented an integrated provincial process for management of cash flow and plan which was intended to: expenditure versus budget • Payment of suppliers which ensures effective and • Provide intensiƒ ed high visibility patrols along major efƒ cient process for the payment of suppliers. arterial routes (R24, R21, M1 North and South, N1 • Management of unauthorised, irregular, fruitless, North and South, M2, N12, N4, N14 and N3). 184 and wasteful expenditure which ensures the • Escort duties of the following (Team Buses and efƒ cient and effective process is put in place to Dignitaries) and VIP escorts for AFCON Executives, prevent and detect unauthorised, irregular, fruitless Heads of State and other Dignitaries). and wasteful expenditure. • Stadium trafƒ c flow management and management • As the result of the MPAT process the Department of park and rides. has managed improve on the following: • Selective Law Enforcement. • Introduced regular meetings between the Ofƒ ces of the HOD and the CFO. For this signiƒ cant event the Department spent R2.4 • The procurement delegations were drafted as million. a result of the migration of functions from the Department of Finance and they will be approved Major projects undertaken or completed during the by the Accounting Ofƒ cer in the new ƒ nancial year. year • Actual expenditure was regularly compared to original budgets and original projections. In order to fulƒ l its mandate and contribute towards • Financial rep/orts were produced and analysed. the implementation of the Provincial Outcome 3, • Capacity building on ƒ nancial matters where the Department identiƒ ed major projects during the staff had to attend regular training on ƒ nancial reporting period as follows: management. • Annual updates of policing needs and priorities for the province; Important policy decisions and strategic issues • Monitoring of the Police Service Strategy to reduce facing the department crime and improve the detective services; • The patroller programme where the Department The Civilian Secretariat for Police Service Act, 2011 (Act has deployed about 5890 patrollers in identiƒ ed No. 2 of 2011) and the Independent Police Investigative schools across the province; Directorate Act, 2011 (Act No. 1 of 2011) took effect • Community police forum members which were during the latter part of the 2011/12 ƒ nancial year. capacitated throughout the province; These pieces of legislation have serious organisational • Gauteng Rural Safety Plan which was successfully implications that have to be considered in order to implemented. effectively deliver the legislative requirements. In the • Expansion of CCTV camera project
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 The tender was awarded to the service provider, Frank Street Trading, in March 2012 and the service level agreement signed in the 2012\13 ƒ nancial year. The service provider commenced with the maintenance of the server room, which includes; installation of new software, virus protection and continuous updates; installation of the new hardware (server); maintenance of control room; installation of new screens and consoles in the control room. In addition, the audit of cameras at the ATM sites in the province was concluded. Furthermore, the maintenance of the CCTV cameras at ATM sites took place on a monthly basis. Meetings were held with SANRAL and the Municipalities to discuss the audit and integration of all CCTV cameras in the province. The audit of SANRAL and Municipality cameras still needs to be undertaken.
Improving Forensic in Gauteng
In the ƒ nancial year 2012\13 the Department engaged extensively with the Departments of Health, Social Development and Education, Academics and GCRA with respect to improving forensic capacity in the province in relation to Forensic Ofƒ cers, Forensic Social Workers, Specialist Forensic Pathologists and Forensic Nurses. Signiƒ cant progress has been made to date with the Forensic Social Workers course to be offered by the University of Cape Town. With respect to the Forensic Ofƒ cers course it has been approved by SAQA but further work needs to be done at Universities and Universities of Technology for the offering to made. This course will be offered to those currently working at the Department of Health’s Medico-Legal facilities, learners from grade 10 to 12 will be encouraged to follow a career path as Forensic Ofƒ cers and bursaries will be provided to such persons as well. In order to increase the number of Specialist Forensic Pathologists, ƒ nancial assistance will be provided for examinations and accommodation costs.
• Monitoring the implementation of the strategy to prevent and manage sexual assault which was also successfully implemented by establishing green doors during the launch of the 16 days programme; • Development of the plan for training course forensic social workers in order to contribute to the output on reduction in crimes against women and children; • Docket analysis project focusing on the violent crimes and sexual offences related cases; • Implementation of the Provincial Social Crime Prevention Strategy; • Implementation of the School Safety Programme; • Reorganisation of the ƒ eldworker model; 185 • Implementation of the Sectorial, Integrity and the GPG Anti Corruption Strategies; and, • Boekenhoutkloof Trafƒ c College Turn-around Strategy.
Spending trends
During the year under review, the Department spent in accordance with the amount reflected in the table reflected below:
Year Main Final Actual Expenditure (Over)/Under Spending Appropriation Appropriation R’000 R’000 2009/10 345 475 347 483 368 659 (21b176) 2010/11 369 940 374 397 381 538 (7b141) 2011/12 423 747 423 747 400 622 23 125 2012/13 435 946 436 798 414 662 22 136
Reasons for under/over spending
As at the end of 31st March 2013, overall Departmental spending is at 95% of the total appropriation. The 5% under spending is as a result of unauthorised expenditure that occurred in the 2008/09 ƒ nancial period which affected the availability of funds in the bank account during 2012/13. The above resulted to a R22.1 million under spending, while the department has R67.2 million worth of invoices that could have been paid should funds had been available (R18.2million represents invoices not paid within 30 days).
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 The breakdown of over/under spending is as follows:
• Compensation of employees: under spending amounting to R7.7million. Amongst others, under spending of R7.7million includes funds allocated in Compensation of Employees for the Provincial Secretariat were not spent as there were delays in the approval of the proposed organisational structure of the department. • Goods and services: under spending amounting to R8.8million. Due to unavailability of cash in departmental bank account due to unauthorised expenditure amounting to R21 million resulted from 2007/08 ƒ scal period, department was unable to process invoice during March 2013. Department have utilised saving from amount appropriated for Goods & Services towards the defrayment of excess expenditure over-spending in Capital Assets. • Capital Assets: over spending is R4.6million. Department have utilised saving from amount appropriated for Goods & Services towards the defrayment of excess expenditure over-spending in Capital Assets. • Transfers and Subsidies: underspending of R1.0 million due to non-payment of insurance for patrollers. • With respect to the Directorate: Community Police Relations there was a signiƒ cant amount of expenditure on catering for induction sessions held with CPF members, Patrollers as well as the Quarterly Review Sessions with the Cluster Boards and CPFs. In addition, when Programmes of Action were developed for CPFs and Clusters the department was requested to pay for catering. Moreover, the department provided catering at training offered to CPF members and workshops held with business fora in the province.
Impact on programmes and service delivery
The impact of the above will negatively affect budget for the ƒ nancial year 2013/2014, because Department will have to surrender R22.1 million under spent back to Treasury while the department has R67.2 million worth of invoices that could have been paid should funds had been available (R18.2million represents invoices not paid within 30 days).
Actions taken or planned to avoid recurrence
Department will improve on compliance to systems and controls (such as regular monitoring of the spending trends, procurement plan and service deliveries plans). 186 Virement
With respect to section 43 of the PFMA, an Accounting Ofƒ cer may utilise a saving under a main division within the vote to defray excess expenditure under another main division within the same vote, unless the relevant Treasury directs otherwise. The Department conducted an in depth exercise to identify savings within programmes to be utilised to defray over expenditure within the vote. The table below reflects a summary of virements between programmes:
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Item Item (level 4) (level Machinery & equipment Catering: departmental activities Operating payments Item Item (level 3) (level Machinery & equipment Goods and services Goods and services c Law c ͤ Sub-programme bbb Enforcement Traf Prevention Prevention Social Crime Social Crime
Virements (positive noz.) (positive 3 305 1 400 465 1 440 no. & name & no. Programme Virement to: Virement Prog 3 : Crime Prog and Prevention CPR Prevention and Prevention CPR Prog 3 : Crime Prog and Prevention CPR 187 Item (level 4) (level Machinery & equipment Computer services 3 : Crime Prog Cons/prof: Cons/prof: Business and advisory services cation ͤ Item Item (level 3) (level Machinery & equipment services services Goods and bbbb Relations Community Police Community Police Corporate Support Goods and Legal Virements Sub-programme Virements ( 3 305) ( 1 400) ( 465) ( 1 440) name Virement From: Virement Programme no. & Programme & no. GRAND TOTAL Prog 3 : Crime Prog and Prevention CPR Prog 1 : Prog Management and Administration Prog 1 : Prog Management and Administration Table 1: Details of Virements 1: Table per Programme and Economic Classi
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 5.1.2 Services rendered by the department
Services rendered
It is important to mention that the Department of The Department also continued to provide equipment to Community Safety continued to be programme driven patrollers such as reflective jackets, caps, boots, torches, and it rendered the following services during the review batteries, two way radios and pocket books. period:
Ikhaya Lethemba and victim empowerment Complaints management
This is a centre that provides a holistic package of care The Department continues to receive and investigate all services to victims of domestic violence and sexual citizens complaints against Law enforcement agencies abuse related cases and it operates on a 24/7 basis. on poor service delivery related issues. The services to victims includes professional psycho- social support services, medico-legal services, family Traͦ c law enforcement and road safety education legal support sessions, pre and post court appearance sessions, court preparation services, civil and criminal The Gauteng Trafƒ c Police working together with cases tracked within the justice system, residential other law enforcement agencies contributed towards services, victims accommodated in skills development, reducing road accidents and fatalities during the peak victims participating in social interaction skills and seasons across the province. Road safety awareness normalisation activities, as well as provision of volunteer and education was intensiƒ ed targeting all categories of based victim support services at police station level. In road users. addition, the centre also provides services to the victims of crime other than domestic violence (DVA) and sexual Community Police Relations offences criminal act (SOCA) related, wherein victims are referred for psycho social interventions. The promotion of good relations between the police and communities they police. In this regard, the primary focus 188 Patroller programme was on the strengthening off the Community Police Forum and the Community Police Boards established in In order promote safety in schools the Department has terms of the SAPS Act. deployed 5890 patrollers in identiƒ ed schools across the province. Tariff policy
In order to enhance visibility in various precincts the The Gauteng Department of Treasury has authorized Department has deployed patrollers at some of the a 10% annual tariff increase as recommended following identiƒ ed areas: by the Department of Community Safety for the Boekenhoutkloof Trafƒ c College. The proposed • patrollers at Dinokeng Game reserve as tourist escalation is in line with Section 7 of the Treasury safety ambassadors. Regulations which state that “The Accounting Ofƒ cer • patrollers deployed as safety ofƒ cers at the of an Institution must manage revenue efƒ ciently and Johannesburg CBD , Absa precinct. effectively by developing and implementing appropriate • patrollers deployed at Cradle of Human kind processes that provide for the identiƒ cation, collection, (Maropeng) as safety ambassadors. recording, reconciliation and safeguarding of information • patrollers deployed as security staff at Lethemba. about revenue. Additionally, the Accounting Ofƒ cer of an • patrollers deployed at regional ofƒ ces as security Institution must review, at least annually when ƒ nalizing guards at Trafƒ c College. the budget, all fees, charges or the rates, scales or tariffs • patrollers deployed as security staff at Metrorail of fees and charges that are not or cannot be ƒ xed by stations. any law and that relate to revenue accruing to a revenue • patrollers deployed at Inner City Deployment of fund.” patrollers.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 None None Fees Fees Accomodation Accommodation Accommodation Fees Fees Course Course Course Course Fees Fees Accomodation Accommodation Accommodation Fees Course Course Course Fees Course Fees Fees FEES 10%FEES COST Accomodation 2015: REVISED 2015: Accommodation Accommodation Fees 2014: 2014: Course Course REVISED FEES 10% FEES Course Fees Course
189 Fees Fees FEES 10% FEES Accommodation Accommodation Accomodation 2013: REVISED 2013: R 900 None R 990 None R 1,089 None R1,198 R 1,441 None R 1,585 None R 1,744 None R1,918 R4,668 R 2,715 R 5,135 R2,987 R 5,649 R3,285 R 6,214 R 3,614 R3,710 R 1,280 R 4,081 R1,408 R 4,489 R1,549 R4,938 R 1,704 FEES 2012: 2012: CURRENT Course Fees Course Course Fees Course COST FEES CURRENT 2012: 10% FEES REVISED 2013: 10% FEES REVISED 2014: 10% FEES REVISED 2015: Group Group Per Person per Per Person per Per PersonPer R 5,444 None R 5,988 None R 6,587 None R 7,246 None Per Person Per Per PersonPer R 371 R 129 R 408 R 141 R 449 R 155 R 494 R 171 Per Person Per Per Person Per Per PersonPer R 2,772 None R 3,049 None R 3,354 None R3,690 None TABLE 3: ADDITIONAL SHORT COURSES OFFERED BY BOEKEHOUTKLOOF ADDITIONAL COURSES BY OFFERED TRAFFIC SHORT 3: TRAINING COLLEGE TABLE TABLE 2: BOEKENHOUTKLOOF TRAFFIC TRAINING COLLEGE ANNUAL FEES REVIEW FOR THE MTEF PERIOD 3 Wks Person Per R 5,568 R 1,928 R 6,125 R 2,120 R 6,737 R 2,332 R 7,411 R 2,566 1 Day 1 Week Person Per R 1,856 R 643 R 2,042 R 707 R 2,246 R 777 R 2,470 R 855 1 Day 1 Day 2 Days Person Per R 743 R 258 R 817 R 283 R 898 R 312 R 988 R 343 2 Wks Person Per R 3,713 R 1,285 R 4,084 R1,414 R 4,492 R 1,555 R 4,941 R 1,710 1 Week Person Per 1 Day 1 Day 1 Day 1520 8 Wks 10 Wks Person Per Person Per 14 850 17 995 5 150 16 335 6 300 19 795 5 665 17 969 6 930 21 774 6 232 19 765 7 623 23 951 6 855 8 385 10 ate n/a cer 50 12 Mths Person Per 25 680 27 845 28 248 30 630 31 073 33 692 34 180 37 062 COST ͤ c ͤ Traf Big & Small Fig. 8 n/a Class / Boardroom Class / Boardroom 20 Training Learners Total Duration Of Examiner for Driving License Examiner of Vehicles Short Courses AARTO Refresher n/a 20 EDL Refresher EOV Refresher 20 TORefresher 15 20 Training Driving Advanced 10 Learners Total Duration COST FEES CURRENT 2012: 10% FEES REVISED 2013: 10% FEES REVISED 2014: 10% FEES REVISED 2015: Shooting Range Skidpan Dept. Skidpan Priv n/a The tariff increase is depicted in the table below: The tariff increase
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Factors Impacting tariff Increase Free Services
• The duration of the Basic Trafƒ c Ofƒ cer’s Course. In The Department did not offer any free service during the the past, the course was offered for a period of six reporting period. (6) months whereas it will now span over a period of twelve (12) months. Inventories • The prolonged course duration requires that the general escalation of salaries and costs of raw The Department has migrated to the SAP Inventory materials should therefore be catered for. The Management System. Stock counts were done on a Boekenhoutkloof Trafƒ c College is one of the few quarterly basis in all warehouses. Obsolete inventory Colleges whose Course Facilitators have qualiƒ ed in items were disposed in compliance with the relevant terms of the Education Training and Development disposal processes and procedures. The value of the Practitioner’s course which enables them to be stock on hand was disclosed in both the Interim Financial Assessors and Moderators. These are highly Statements and the Annual Financial Statement of the sought-after skills. ƒ nancial year ending 31 March 2013. • The utilization of state-owned vehicles during practical training sessions is another area to bear 5.1.3. Capacity constraints in mind in this exercise. The costs associated with the lease agreement are very expensive because The Department requires additional capacity and they include fuel and maintenance. These costs skills to monitor the utilisation of the police budget. In also cater for repairs in the event that vehicles addition, research capability in the Department needs break down, which is a serious hindrance in as far to be increased. However, the revised structure in the as service delivery is concerned. Department will assist in this regard. • It is also important to understand the facilities and infrastructure requirements of the College which 5.1.4. Utilisation of donor funds have to be maintained on a regular basis. In this regard, the Shooting Range, Skidpan, K53 Yard Test No donor funds were received from donor agencies or grounds and the High Speed Figure 8 Loop Roads foreign governments during the 2012/2013 ƒ nancial 190 will have to be fully maintained in order to avert the year. wear and tear of these facilities and to also ensure that the accreditation of the College is maintained. 5.1.5. Trading entities and public entities • Running costs of the administration and student residence which accommodates approximately There are no trading or public entities under the control eighty (80) students who at all material times of the Department. should have running water, stationery requirements and all amenities associated with an institution of 5.1.6. Organisations to whom transfer payments learning. have been made • There are also service delivery imperatives of providing a world class service in as far as training There were no organisations to whom transfers and development of students is concerned. payments have been made. • Over and above everything, the department is bound to secure the trafƒ c college and its clients, 5.1.7. Public private partnerships (PPP) and thus is compelled to have a private security company which will take responsibility for all The Department did not enter into any Public Private security considerations of the College. This implies Partnership for the year under review. security on a twenty (24)-hour basis. • The increase throughout the Medium Term 5.1.8. Corporate governance arrangements Expenditure Framework (MTEF) is attributable to inflationary adjustments as well as other related Risk management approach costs increases rendering the training services. • All the above-mentioned factors impact on the For the ƒ nancial year 2012/13, the Department held Department’s budget. It is therefore necessary for quarterly risk management meetings to assess various the Trafƒ c College to review its tariffs to ensure that reports on mitigation and management of both strategic it offers quality training to its clients and that the and operational risks. infrastructure is in keeping with other Institutions of Learning.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Additionally, quarterly risk management reports on Management Unit to ensure the achievement of progress in terms of management action plans in departmental objectives; resolving previous ƒ nancial year audit ƒ ndings from • Review compliance with relevant acts, regulations, both Gauteng Audit Services (GAS) and Auditor General policies and procedures; (A.G.). The annual risk assessment exercise has been • Reviewing the manner in which authority and conducted for both strategic and operational risks. responsibility is assigned to ensure accountability, i.e. delegation of authority); and Such exercise has assisted management in collaboration • Ensuring that the departmental strategic objectives with Gauteng Audit Services (GAS) in formulating the inform the Trafƒ c Management unit strategy; Annual Audit Plan for the next ƒ nancial year 2013/2014. • Reviewing the risk management processes with the Monthly and quarterly risk management reports are unit, (policies and procedures, etc); submitted to Treasury to ensure compliance. • Review compliance with trafƒ c offence regulations, policies and procedures; Fraud prevention policies • Review controls around Road Safety Promotions; • Reviewing information and communication The Department has developed a Fraud Prevention plan processes to evaluate the effectiveness of the and whistle blowing policy are being implemented and management of Roadworthy Vehicles processes to necessary action is being taken by the Department to ensure transparency in reporting within the relevant those ofƒ cials who do not comply. Regular awareness regulations; and training sessions were held to create awareness of • Reviewing performance evaluation and fraud and corruption. Some of the marked vehicles of the development programmes of the unit, i.e. monitor Gauteng Trafƒ c Police were also branded with the 24hr achievement of the unit’s operational plan; hotline number 0800 701 701. • Reviewing processes in place to monitor planned against actual operational targets (adherences to Internal Audit and Audit Committee Service Level Agreement timeframes) • Monitoring and management reporting. The Department attended all four Audit Committee meetings. The membership of the committee is mainly Management of Roadworthy Vehicles independent audit professionals from outside the 191 public sector and includes one representative of the The scope of the audit entails the following internal civil society. In terms of the agenda of the meetings, control components, namely:- all reports emanating from both ƒ nancial and non- • Reviewing the governance structures, i.e. ƒ nancial performance are discussed and other relevant positioning, ethical values, integrity and compliance matters. competency of management and staff of the Trafƒ c Management Unit to ensure the achievement of The Gauteng Audit Services (GAS) is responsible to provide departmental objectives; assurance on the implementation of the internal control • Review compliance with relevant acts, regulations, systems within the department. As a result of constant policies and procedures; engagement with GAS, a noticeable improvement in our • Reviewing the manner in which authority and internal control systems, management and governance responsibility is assigned to ensure accountability, processes have been registered. Recommendations on i.e. delegation of authority); and audit ƒ ndings have been implemented fully during the • Verifying that the Trafƒ c management Unit ƒ nancial year 2012/13. strategy is informed by the departmental strategic objectives; In terms of implementing of the annual audit plan, the • Reviewing the risk management processes with the following categories of audits were conducted by GAS unit, (policies and procedures, etc); during the ƒ nancial year, namely:- • Review compliance with trafƒ c offence regulations, policies and procedures; Category 1: Risk and compliance audits • Controls around inspection of roadside checkpoints, roadblocks and roadworthy private/public Traͦ c Management – Road Safety Promotion passenger vehicles including taking vehicles to the VTS; The scope of the audit entails the following internal • Reviewing information and communication control components, namely:- processes to evaluate the effectiveness of the • Reviewing the governance structures, i.e. management of Roadworthy Vehicles processes to positioning, ethical values, integrity and ensure transparency in reporting within the relevant competency of management and staff of the Trafƒ c regulation;
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 • Reviewing performance evaluation and • Review compliance with relevant acts, regulations, development programmes of the unit, i.e. monitor policies and procedures; achievement of the unit’s operational plan; • Reviewing the manner in which authority and • Reviewing processes in place to monitor planned responsibility is assigned to ensure accountability, against actual operational targets (adherences to i.e. delegation of authority); and Service Level Agreement timeframes) • Verifying that the Risk Management Unit strategy is • Monitoring and management reporting. informed by the departmental strategic objectives; • Reviewing the risk management processes within Corporate Governance Review the department, (i.e. policies and procedures, etc.). • Review the identiƒ cation process of the executive The scope of the audit entails the following internal sponsors for Enterprise Risk Management, control components, namely:- • Review the establishment of a common risk • Verify the existence of governance structures language or glossary, and committees across the department and • Review the process of describing the entity’s risk their functioning thereof as per PFMA, Treasury appetite; Regulations and applicable Charters or rules • Review the identiƒ cation and description of the governing such structures; risks in a “risk inventory/risk register”; • Review structures, strategies and procedures to • Review the implementation of a risk-ranking ensure that there is compliance with laws and methodology to prioritize risks within and across regulations; functions; • Verify the formal code of conduct, which is clear and • Review the establishment of a risk committee and understandable, and related statements, policies; or Chief Risk Ofƒ cer (CRO) to coordinate certain • Review the manner in which delegation of roles and activities of the risk functions; responsibilities is assigned to ensure accountability • Review and ensure that there is a demonstration of as per PFMA and Treasury Regulations; the cost-beneƒ t of the risk management effort; • Verify the easily accessible ways for people to • Review the development of action plans to ensure conƒ dentially report alleged violations of the code, the risks re appropriately managed; policies and other acts of misconduct; and • Review the development of consolidated reporting 192 • Review personnel practices around hiring for various stakeholders; procedures with regard to ethics, reference and • Review the effectiveness of monitoring processes background checks, induction processes and to ensure the results of actions taken to mitigate performance management framework; risk are timely actioned; • Reviewing the risk management processes within • Reviewing information and communication the department (i.e. policies and procedures); processes to evaluate the effectiveness of the Risk • Review structures, strategies and procedures to Management processes to ensure transparency in ensure that there is compliance with laws and reporting; regulations; • Reviewing performance evaluation and • Reviewing information and communication development programmes processes to evaluate the effectiveness of the departmental processes to ensure transparency in Asset Management reporting; • Establishment and communication of values and Human Resources Management Audit Review goals; • Reviewing processes in place to monitor planned The scope of the audit entails the following internal against actual operational targets; control components, namely:- • Review the reporting measures to ensure full and • Reviewing the governance structures, i.e. accurate reporting. positioning, ethical values, integrity and competency of management and staff of the Human Resources Risk Management Audit Review Management Unit to ensure the achievement of departmental objectives; The scope of the audit entails the following internal • Review compliance with relevant acts, regulations, control components, namely:- policies and procedures; • Reviewing the governance structures, i.e. • Reviewing the manner in which authority and positioning, ethical values, integrity and competency responsibility is assigned to ensure accountability, of management and staff of the Risk Management i.e. delegation of authority); and Unit to ensure the achievement of departmental • Verifying that the Human Resources Management objectives;
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Unit strategy is informed by the departmental Demand Management process strategic objectives; • Reviewing the risk management processes within • Acts, regulations, procedures and frameworks, the department, (i.e. policies and procedures, etc); • Demand planning, • Review of compliance with applicable laws, • Pricing and market research, regulations and procedures relating to recruitment • Bid Speciƒ cation Committee mandate and function, of employees; • Departmental Acquisition Council administration. • Review of the authorisation, authenticity, accuracy, completeness of supporting documentation and Acquisition management process processing of overtime payments. • Compliance with leave regulations, policies and • Acquisition planning, procedures review of the proper completion of all • Tender Administration, leave documents by the employees • Functions of the Bid Evaluation Committee and appointment processes, Interim Statement Review • Evaluation of Bids procedures, • Bid Adjudication Committee functions and The scope of the audit entail the following internal procedures, and control components, namely:- • Departmental Acquisition Council administration. • Review of adequacy and effectiveness of the control environment, namely, management’s philosophy Award process and operating style, organizational structure of the ƒ nance branch, methods of assigning authority • Acts, regulations, frameworks and procedures. and responsibility with ƒ nance branch around preparation of the Interim Financial Statements; Accruals / Commitments • Reviewing the risk management processes within the department, (i.e. policies and procedures, etc); The scope of the audit entails the following internal • Review of compliance with relevant act, policy control components, namely:- and procedures such as National Treasury: Departmental Financial Reporting Framework • Veriƒ cation and Recalculation; 193 Guide in relation to interim ƒ nancial statements and • Contract management; Treasure Practice Note 1 of 2010/11; • Creation of purchase orders and receiving of goods • Review of frequency of performing reconciliation and services; of, amongst others, banks statements against • Creation of manual orders; cashbook, supporting lead schedules (subsidiary • Payments and settlement of suppliers; ledgers) general ledger, trial balance and ƒ nancial • Payment plan and adherence; statements; • Compliance with policies, acts, regulations and • Performing analytical reviews to identify amongst delegations. others, abnormal transactions, suspense account, unauthorised, irregular and wasteful expenditure Category 3: Computer audits to report to management for action prior to preparation of annual ƒ nancial statements; IT Service Management Review (contracting, 3rd • Reviewing information and communication parties, SLM) processes to evaluate the effectiveness of the departmental processes to ensure transparency in The scope of the audit encompasses a review of the reporting; following areas, namely:- • Reviewing processes in place to monitor planned • Service Level Management Framework; against actual operational targets (adherence to • Service Level Agreements; Service Level Agreement timeframes); • Operational Level Agreements; • Review the reporting measure to ensure full and • Monitoring and Reporting of Service Level accurate reporting to regulations. Agreements; • Review of Service Level Agreements and Contracts; Category 2: Performance audits • Identiƒ cation of All Supplier Relationships; • Supplier Relationship Management; Tender process • Supplier Performance monitoring.
The scope of the audit entails:-
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Governance structures During the assessment of the MPAT process the Department has committed to improve the on the The Department continued to strive for improved assessment of policies and systems to ensure governance arrangements, accountability and ethics professional ethics. All the reported cases related to in all its undertakings. The Department aligned corruption were investigated by the Department to its governance structures in order to adhere to the ensure successful prosecution. prescripts of the KING III report. The strategy for monitoring and evaluating performance information was Safety, health and environmental issues communicated to all managers in the Department with a view to continuously improve the culture of performance The Department ensured that cleaning services are monitoring and evaluation. provided in order to keep clean hygiene. Security threat analysis was conducted from time to time to ensure The following management practices continued to me that the Department’s building remains safe all the time. implemented: Security guard services are provided in the Department building on a 24 hour basis. Lifts in the building need to • Process was followed towards the development of be replaced and plans have been put in place to ensure the annual plan. that lifts are replaced. • Reporting process is also put in place. • Annual plan 2012/2013 was produced, published Effectiveness of the governance structures and presented to legislated bodies such as the Provincial Legislature and Treasury within the There corporate governance arrangement seems to prescribed time frames. have contributed signiƒ cantly towards improving the • Monthly and quarterly reports were produced and performance of the Department. The following are the presented to legislated bodies in the prescribed Governance Structures that existed and functioned format. during the review period: • Monthly performance management meetings were held to keep track of the performance on plans • Audit Committee and where necessary intervention were made and • Policy Management Committee 194 decisions were taken. • Performance Management Committee • An approach to conduct Quarter review sessions • Quarter review sessions was developed and implemented. • Risk Management Committee • IT Steering Committee Implementation of the code of conduct • Departmental Acquisition Committee (DAC); • Labour forum; The Department strived to create stable relations with • Risk Management; the trade unions (PSA, POPCRU AND NEHAWU) during • Events Coordinating Committee; and the reporting period to ensure that there are good labour • Bid Evaluation Committee. relations between the unions and management. The Department has revised the composition of the members Management processes to minimise conͥ ict of of the labour forum and the frequency of the meetings interest has been agreed upon. Labour summit was also held in order to improve the working relations where roles and Financial disclosure forms were completed by all Senior responsibilities were clariƒ ed. The Labour Summit also Members of Staff to disclose any conflict of interest. focussed on identifying the standards of integrity and This will be extended to all staff members in the new conduct that the Department expects from both parties. ƒ nancial year. The bid evaluation committee has been The Department’s continued to live its common and established to ensure that there is a fair process for the shared value called HEART: evaluation of tenders and also to ensure that there is no conflict of interest. • Honesty • Excellence Requirements of the KING III REPORT • Accountability • Respect During the ƒ nancial year 2012/13, a strong emphasis • Transparency was exerted areas of concerns to address issues pertaining to the requirements of King 111 report that can be highlighted as follows:-
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Area What to consider
Code of Conduct, Whistle Blower Policy, Fraud Prevention Plan, Gift and Donation policy as well as Policy in respect of Remunerative Work outside the public service already exists.
Consideration is directed to the following matter, namely:-
1. Ethical Leadership • Developing an ethics Management Strategy, Policy, structures and process • Reviewing existing policies of the department for updating purposes; • Determine how Integrity Framework will fit within the policies and systems; • Conduct measurement and reporting on our ethics programmes; • Review the Risk Management Framework – is Ethical Risks appropriately addressed
• Finalize delegations • Executive Management Meetings – monthly and quarterly review management 2. Boards and Directors meetings were held to keep track of planned targets and where targets were not met necessary interventions were made and joint decisions were taken to improve service delivery.
3. Audit committees • Governance processes regarding the Audit Committee
• Review Risk Management Framework • Strengthen Risk function and improve the level of reporting and engagement at • 4. The governance of risk Risk Committee meeting; 195 • Finalization of capacity challenges around Risk Management unit and transferring the unit from the Office of the Chief Financial Officer to the Office of the Head of Department.
• Strengthening the management of risks emanating from the IT environment; 5. The governance of information, • Development of Disaster Recovery Plan (DRP) and Business Continuity Plan communication and technology (BCP) to ensure effective response to any possible unforeseen circumstances; • PAIA and PAJA: provisioning of awareness trainings in this area;
6. Compliance with laws, rules and • Develop a monthly, quarterly and annually compliance framework standards
7. Internal Audit • Review the quality assurance and improvement programmes
8. Governing stakeholder relationships • Develop stakeholder management policies
• Development of a reporting capacity 9. Integrated reporting and disclosure
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 5.1.9 Discontinued activities/activities to be discontinued
There were no activities in the Department that were discontinued.
5.1.10 New/proposed activities
The new proposed activity in the year under review is the acquisition of the two mobile police stations. This is the new project which emanated from the Premier’s Budget Committee (PBC) meeting which was held on Friday, October 28, 2011, which directed that the Gauteng Department of Community Safety (the Department) should explore the possibilities of deploying mobile police stations with a view to improving service delivery by the SAPS, especially in those communities of our province that record high crime rates and have challenges relating to access to policing.
5.1.11 Asset management
The Department has the following categories of Assets on the Asset register, i.e. Capital Assets, Minor Assets and Intangible Assets (Software). The department is currently moving from a manual asset register to the SAP Asset Management module, to ensure compliance with the Asset Management Reforms. However, it must be stated that there are some system challenges encountered and work is in progress to resolve such challenges. We are operating on a manual system for now. Monthly reporting to the Treasury has been done to ensure compliance. The minimum requirements required for the Asset register and reporting have been met.
Assets to the amount of R276k were disposed during the period under review. The Assets maintained on the Asset Register were in good condition.
The Asset Register was updated as and when acquisitions and movements occurred. Asset Veriƒ cation was conducted and the Asset Register was updated accordingly. Monthly Reconciliations were performed to ensure that the General Ledger on the BAS system reconciled with the Asset Register. These reconciliations were submitted to the Provincial Treasury on a monthly basis. 196 5.1.12 Inventories
All inventory opening and closing balances, together with movements for the ƒ nancial year have been reflected in the Annexure on Inventory.
5.1.13 Events after the reporting date
There were no events after reporting date 2012/ 2013 that has taken place.
5.1.14 Information on predetermined objectives
During the reporting period the Department focussed on ensuring that there is standardised planning and performance measurement for consistency purposes. Public Finance Management Act and Treasury regulations were applied throughout the planning and reporting period. This means that monthly and quarterly ƒ nancial and non ƒ nancial progress reports were produced by various line managers and performance was tracked against the approved plan. During the monthly performance management meetings emphasis was given on the keeping of evidence for the reported performance. Where targets were not met as planned reasons were provided and interventions were made.
5.1.15 SCOPA resolutions
The following resolutions were deemed necessary by SCOPA:
Reference to previous audit report and Subject Findings on progress SCOPA resolutions Gauteng Unauthorised Expenditure Act No. Salary adjustment for Trafͤ c Ofͤ cers R7b141b000 was condoned with funding by 3 of 2012 Legislature
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 5.1.16 Prior modiͤ cations to audit reports
The Department received an unqualiƒ ed report for the ƒ nancial year 2011 /12 however the following modiƒ cations to the audit report in the table hereunder were highlighted:
Nature of qualiͤ cation, disclaimer, adverse Financial year in which it Progress made in clearing / resolving the matter opinion and matters of non-compliance ͤ rst arose Irregular Expenditure - No approval for 2011/12 Speciͤ cation Committee approved the speciͤ cation deviation was obtained in compliance with for catering services for both Ikhaya LeThemba Treasury Practice Note 6 of 2007, the department and the Trafͤ c Training College. Adverts are out to report to both Treasury and the Auditor requesting service providers to submit proposals. General within ten working days. Closing date for submission scheduled for 9th November 2012. For future, the Accounting Ofͤ cer will inform both the Treasury and the Auditor-General on any deviations. Non Compliance to Practice Note 6. of 2007- 2011/12 An Internal Memorandum issued by the Accounting 08 - No evidence was provided for the following Ofͤ cer to all ofͤ cials of the department to apply to that the accounting ofͤ cers of the department the Accounting Ofͤ cer for any additional work. reported, within ten days to the relevant treasury and the Auditor-General, all cases where goods and services above the value of R1 million (VAT included) were procured in terms of Treasury Regulation 16A6.4.
Material Misstatements 2011/12 Annual Financial Statements were subsequently The ͤ nancial statements submitted for auditing corrected were not prepared in accordance with the prescribed ͤ nancial reporting framework as required by section 40 (1) (b) of the PFMA. Material misstatements of disclosure items identiͤ ed by the auditors in the ͤ nancial 197 statements were subsequently corrected resulting in the ͤ nancial statements receiving an unqualiͤ ed audit report.
5.1.17 Exemptions and deviations received from the National Treasury
The Department has not received any exemptions from the PFMA or deviation from the ƒ nancial reporting requirement for the year under review.
5.1.18 Interim Financial Statements
The department has completed and submitted Interim Financial Statements at the end of each quarter as per requirements of Section 40 of PFMA. Guidance and advice was provided by the Gauteng Provincial Treasury and Audit Committee.
5.1.19 Approval
The Annual Financial Statements set out on pages 200 to 249 have been approved by the Accounting Ofƒ cer(s).
Adv. Mongezi Tshongweni Head of Department 31 May 2013
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 5.2 ACCOUNTING OFFICER’S STATEMENT OF RESPONSIBILITY
STATEMENT OF RESPONSIBILITY FOR THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2013.
The Accounting Ofƒ cer is responsible for the preparation of the Department’s annual ƒ nancial statements and for the judgements made in this report.
The Accounting Ofƒ cer is responsible for establishing and implementing a system of internal control designed to provide reasonable assurance as to the integrity and reliability of the annual ƒ nancial statements.
In my opinion, the ƒ nancial statements fairly reflects the operations of the Department for the ƒ nancial year ended 31 March 2013.
The external auditors are engaged to express an independant opinion of the AFS of the Department.
The Department of Community Safety’s for the year ended 31 March 2013 have been examined by the auditors and their report is presented on 199 to 201.
The Annual Financial Statements of the Department, set out on page page 202 to 251 have been approved.
198 Adv. Mongezi Tshongweni Head of Department 31 May 2013
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 5.3 REPORT OF THE AUDITOR GENERAL
REPORT OF THE AUDITOR-GENERAL TO THE GAUTENG PROVINCIAL LEGISLATURE ON VOTE NO. 9: GAUTENG DEPARTMENT OF COMMUNITY SAFETY
REPORT ON THE FINANCIAL STATEMENTS
Introduction 1. I have audited the ƒ nancial statements of the assessments, the auditor considers internal control Gauteng Department of Community Safety set relevant to the entity’s preparation of the ƒ nancial out on pages 202 to 251, which comprise the statements in order to design audit procedures appropriation statement, the statement of ƒ nancial that are appropriate in the circumstances, but not position as at 31ǡ Marchǡ 2013, the statement of for the purpose of expressing an opinion on the ƒ nancial performance, statement of changes in net effectiveness of the entity’s internal control. An assets and the cash flow statement for the year audit also includes evaluating the appropriateness then ended, and the notes, comprising a summary of accounting policies used and the reasonableness of signiƒ cant accounting policies and other of accounting estimates made by management, as explanatory information. well as evaluating the overall presentation of the ƒ nancial statements. Accounting oͦ cer’s responsibility for the ͤ nancial statements 5. I believe that the audit evidence I have obtained is 2. The accounting ofƒ cer is responsible for the sufƒ cient and appropriate to provide a basis for my preparation of these ƒ nancial statements in audit opinion. accordance with the Departmental ƒ nancial reporting framework prescribed by the National Opinion Treasury and the requirements of the Public 6. In my opinion, the ƒ nancial statements present 199 Finance Management Act, 1999 (Act No. 1 of fairly, in all material respects, the ƒ nancial position 1999) (PFMA) and for such internal control as of the Gauteng Department of Community Safety the accounting ofƒ cer determines is necessary to as at 31ǡMarchǡ2013, and its ƒ nancial performance enable the preparation of ƒ nancial statements that and cash flows for the year then ended in are free from material misstatement, whether due accordance with the Departmental ͧ nancial reporting to fraud or error. framework prescribed by the National Treasury and the requirements of the PFMA. Auditor-General’s responsibility 3. My responsibility is to express an opinion on these Emphasis of matter s ƒ nancial statements based on my audit. I conducted 7. I draw attention to the matters below. My opinion is my audit in accordance with the Public Audit Act, not modiƒ ed in respect of these matters. 2004 (Act No. 25 of 2004) (PAA), the General Notice issued in terms thereof and International Standards Signiͤ cant uncertainties on Auditing. Those standards require that I comply 8. With reference to note 19 to the ƒ nancial statements, with ethical requirements and plan and perform the department is a defendant in various lawsuits the audit to obtain reasonable assurance about amounting to R17,5 million. The ultimate outcome whether the ƒ nancial statements are free from of the matters cannot presently be determined and material misstatement. no provision for any liability that may result has been made to the ƒ nancial statements. 4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures Material underspending of budget in the ƒ nancial statements. The procedures 9. As disclosed in the appropriation statement, the selected depend on the auditor’s judgement, department has materially underspend the budget including the assessment of the risks of material on all programmes amounting to R22,1 million. misstatement of the ƒ nancial statements, As a consequence, the department had not fully whether due to fraud or error. In making those risk achieved some objectives.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Restatement of corresponding ͤ gures The reliability of the information in respect of the 10. As disclosed in note 27 to the ƒ nancial statements, selected programmes is assessed to determine the corresponding ƒ gures for 31 March 2012 have whether it adequately reflects the facts (i.e. whether been restated by R8,9 million as a result of an it is valid, accurate and complete). error discovered during 31 March 2013 ƒ nancial statements relating to the payments due to invoices 16. The material ƒ ndings are as follows: not disclosed as payables to the related parties in the ƒ nancial statements of the Gauteng Department Reliability of information of Community Safety for the year ended, 31 March 17. The National Treasury Framework for managing 2012. programme performance information (FMPPI) requires that institutions should have appropriate Additional matte r systems to collect, collate, verify and store 11. I draw attention to the matter below. My opinion is performance information to ensure valid, accurate not modiƒ ed in respect of this matter. and complete reporting of actual achievements against planned objectives, indicators and targets. Financial reporting framework 12. The ƒ nancial reporting framework prescribed by the 18. The reported performance information as a National Treasury and applied by the department whole of programme 3: Crime prevention and is a compliance framework. The wording of my community police relation and programme 4: opinion on a compliance framework should reflect Trafƒ c Management are materially misstated due that the ƒ nancial statements have been prepared to the cumulative effect of numerous individually in accordance with this framework and not that immaterial and material uncorrected misstatements they “present fairly”. Section 20(2)(a) of the PAA, in the targets relevant to the selected programmes. however, requires me to express an opinion on This was due to the lack of standard operating the fair presentation of the ƒ nancial statements. procedures for the accurate recording of actual The wording of my opinion therefore reflects this achievements and monitoring of the completeness requirement. of source documentation in support of actual achievements. 200 REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS Additional matters 13. In accordance with the PAA and the General 19. I draw attention to the following matters below. Notice issued in terms thereof, I report the These matters do not have an impact on the following ƒ ndings relevant to performance against predetermined objectives audit ƒ ndings reported predetermined objectives, compliance with laws above. and regulations and internal control, but not for the purpose of expressing an opinion. Achievement of planned targets 20. Of the total number of 225 targets planned for the Predetermined objectives year, 57 targets were not achieved during the year 14. I performed procedures to obtain evidence about under review. This represents 25% of total planned the usefulness and reliability of the information in targets that were not achieved during the year the annual performance report as set out on pages under review. This was due to underspending of the 18 to 149 of the annual report. budget relevant to the selected programme.
15. The reported performance against predetermined Material adjustments to the of annual performance objectives was evaluated against the overall criteria report of usefulness and reliability. The usefulness of 21. Material audit adjustments in the annual information in the annual performance report performance report were identiƒ ed during the audit, relates to whether it is presented in accordance of which some were corrected by management and with the National Treasury’s annual reporting those that were not corrected have been reported principles and whether the reported performance on accordingly. is consistent with the planned objectives. The usefulness of information further relates to whether Compliance with laws and regulations indicators and targets are measurable (i.e. well 22. I performed procedures to obtain evidence that deƒ ned, veriƒ able, speciƒ c, measurable and time the entity has complied with applicable laws and bound) and relevant as required by the National regulations regarding ƒ nancial matters, ƒ nancial Treasury Framework for managing programme management and other related matters. My performance information. ƒ ndings on material non-compliance with speciƒ c
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 matters in key applicable laws and regulations as Leadership set out in the General Notice issued in terms of the 29. Effective human resource management was PAA are as follows: not implemented to ensure that adequate and sufƒ ciently skilled resources are in place within the Annual ͤ nancial statement ƒ nance and monitoring and evaluation units. 23. The annual ƒ nancial statements submitted for auditing were not prepared in accordance with Financial and performance management the prescribed ƒ nancial reporting framework as 30. No proper record keeping to ensure timeously required by section 40(1)(b) of the PFMA. accessible and available information to support ƒ nancials, performance and compliance reporting. Procurement and Contract Management 24. Some goods and services with a transaction value 31. Regular, accurate and complete ƒ nancial and above R500 000 were procured without inviting performance management reports were prepared competitive bids, as required by Treasury Regulation however they were not supported and evidenced by (TR) 16A6.1. reliable information.
25. Sufƒ cient appropriate audit evidence could not be OTHER REPORTS obtained that contracts were awarded to suppliers Investigations whose tax matters have been declared by SARS 32. An investigation was conducted by an independent to be in order as required by TR 16A9.1 and the consulting ƒ rm on request of the department into Preferential Procurement Regulation. the Supply Chain Management. The investigation resulted in the suspension of the employee and the Expenditure Management disciplinary action is ongoing. 26. The accounting ofƒ cer’s steps implemented were not effective to prevent irregular expenditure as required by section 38(1)(c)(ii) of the PFMA and TR 9.1.1
27. Contractual obligation and money owed by the 201 department were not settled within 30 days as Johannesburg agreed period as required by section 38(1)(f) of the 31 July 2013 PFMA and TR 8.2.3
Internal control 28. I considered internal control relevant to my audit of the ƒ nancial statements, performance report and compliance with laws and regulations. The matters reported below under the fundamentals of internal control are limited to the signiƒ cant deƒ ciencies that resulted in the ƒ ndings on the annual performance report and the ƒ ndings on compliance with laws and regulations included in this report.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 5.4 ANNUAL FINANCIAL STATEMENTS 7 46 Actual Expenditure 7 46 2011/12 54 878 52 963 Final Appropriation 23 245 13 060 0% nal nal ͤ as % of of % as appropriation - 100.0% 2 99.9% 2 751 2 751 - 4 722 Variance Expenditure Actual Expenditure
202 Appropriation Appropriation Appropriation per programme Virement Final 2012/13 - (1 905) 61 506 Funds Shifting of of Shifting 63 411 R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 - 463 - 463 463 - 100.0% 1 214 1 213 - 18 - 18 18 - - - - - 1 684 497 - 2 181 2 179 61 727 (515) (1 905) 59 307 54 587 23 169 4 720 (463) - 92.0% 22 706 15 985 52 081 6 721 50 166 70.4% 22 024 11 840 23 169 - - 23 169 16 448 6 721 Appropriation nancial assets nancial assets ͤ ͤ Payment for Payment Payment for Payment 1. Programme 1: Administration 1. Programme payment Current 2: Civilian Oversight 2. Programme payment Current Payment for capital assets Payment for capital assets Payment APPROPRIATION APPROPRIATION STATEMENT Adjusted DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 SAFETY OF COMMUNITY - VOTE DEPARTMENT APPROPRIATION STATEMENT 2013 ended 31 March for the year
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013 65 235 119 870 1 037 16 864 81 894 83 118 251 481 233 515 Actual Expenditure 2011/12 65 235 119 870 Final Appropriation 260 266 85 358 nal nal ͤ 100.0% as % of of % as appropriation 100.0% 0 3.2% 76 99.8% 16 864 Variance Expenditure Actual Expenditure 591 427 164 72.3% 1 037 b 447 30 371 203 Appropriation Appropriation per programme per Appropriation Virement Final 2012/13 Funds Shifting of of Shifting b 261 (55) 1 905 79 111 76 874 2 237 97.2% 84 134 - 26 - 26 26 - 23 38 - 61 61 - 590 1 - 880 29 - 909 29 88 3 884 25 163 1 400 30 8 752 - (1 400) 7 352 2 810 4 542 38.2% R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 77 258 828 (25 202) - 233 626 230 832 2 794 98.0% 242 300 263 325 - 1 400 264 725 261 691 3 034 86 893 - 505 87 398 79 739 7 659 Appropriation c Management c ͦ nancial assets nancial assets ͤ ͤ Payment for capital assets Payment Payment for Payment and subsidies Transfers Transfers and subsidies Transfers 3. Programme 3: Crime Preventions 3: Crime Preventions 3. Programme and CPR payment Current payment Current Payment for capital assets Payment APPROPRIATION STATEMENTAPPROPRIATION Adjusted 4. Programme 4: Tra 4. Programme Payment for Payment
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013 400 622 400 622 Actual Expenditure 13 437 528 781 2011/12 Final Appropriation nal nal ͤ as % of of % as appropriation Variance Expenditure 414 662 Actual Expenditure 20 612
204 457 410 Appropriation Appropriation per programme per Appropriation Virement Final 2012/13 Funds Shifting of of Shifting 436 798 - - 436 798 414 662 22 136 94.9% 423 747 R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 Appropriation nancial ͤ nancial performance (total ͤ nancial performance nancial TOTAL Departmental receipts receipts Exchequer Direct Aid assistance Actual amounts per statement of ADD Aid assistance payments Exchequer Direct unauthorised expenditure Prior year without funding approved Actual amounts per statement of expenditure) performance (total revenue) TOTAL (brought forward) (brought TOTAL Reconciliation with statement of ͤ ADD APPROPRIATION STATEMENTAPPROPRIATION Adjusted
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013 Actual 127 332 expenditure 237 237 Final 761 761 14 626 14 853 2011/12 Appropriation b b 0% 0% nal nal ͤ as % of of % as appropriation 165 53.828% 1 146 1 146 880 Variance Expenditure - 455 Actual Expenditure cation ͤ 880 620 205 Appropriation Virement Final - - Appropriation per economic classi economic per Appropriation 29 - Funds Shifting of of Shifting 880 590 - - - - 19 (19) R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 14 320 26 123 - 40 443 35 828 4 615 88.6% 21 063 21 063 161 015 (26 235) - 134 780 125 956 8 824 93.5% 143 988 259 970 - - 259 970 252 299 7 671 97.0% 241 926 235 230 Adjusted 436 798 - - 436 798 414 662 22 136 94.9% 423 747 400 622 Appropriation 2012/13 nancial assets 23 82 - 105 105 - 100.0% ͤ Households Interest and rent on land and rent Interest Goods and services Current payments Current Compensation of employees and subsidies Transfers enterprises Public corporations and private for capital assets Payments Machinery and equipment for Payments Total
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013 - b 16 30 52 963 Actual expenditure b - 19 2 719 16 30 2011/12 6 340 6 199 2 851 2 763 Final R’000 R’000 Appropriation nal nal ͤ % as % of of % as appropriation Variance Expenditure Actual Expenditure
206 Appropriation - 14 512 13 872 640 95.6% 12 623 12 040 - 6 755 6 752 3 - 7 591 100.0% 7 591 - 100.0% 6 866 6 340 - 1 844 1 842 2 99.9% 2 7 - 41 41 - 100.0% 16 16 - 9 9 - 100.0% 16 16 - 296 296 - 100.0% - - - 9 9 - 100.0% - 890 675 215 75.8% 708 642 Virement Final 2012/13 Funds Shifting of of Shifting b 841 (86) b 843 748 b 520 (1 008) 6 6 15 ------41 - 296 - 9 ------b - 9 R’000 R’000 R’000 R’000 R’000 R’000 866 24 1 684 160 4 361 - (1 440) 2 921 2 686 235 92.0% 27 296 (193) (465) 26 638 23 011 3 627 86.4% 22 693 22 182 63 411 63 411 - (1 905) 506 61 56 784 4 722 92.3% 54 878 Appropriation nancial assets nancial assets nancial nancial assets ͤ ͤ ͤ ce of MEC of ce HOD of ce ͦ ͦ Detail per sub-programme Adjusted Total Payment for capital assets Payment 1.1 O payment Current 1.2 O payment Current 1.3 Financial Management payment Current 1.4 Corporate Services payment Current for capital assets Payment 1.5 Legal payment Current 1.6 Security payment Current Payment for capital assets Payment for Payment Payment for Payment Payment for Payment Payment for capital assets Payment Detail per programme 1: Administration Administration 1: programme per Detail
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013 - 52 963 Actual expenditure - 2011/12 Final Appropriation 0% nal nal ͤ as % of of % as appropriation (19) Variance Expenditure 19 Actual Expenditure -
207 Appropriation - - 2 181 2 180 1 100.0% 2 751 2 751 - 38 679 36 663 2 016 94.8% 33 788 31 874 Virement Final - - 2012/13 Funds Shifting of of Shifting - b 684 497 1 38 679 23 048 (515) (1 905) 20 628 17 904 2 724 94.8% 18 293 18 292 R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 63 411 - (1 905) 61 506 56 784 4 722 92.3% 54 878 Appropriation cation ͤ c a t i o n A d j u s t e d ͤ nancial assets - 18 - 18 18 - 100.0% 46 46 ͤ Program 1 Per Economic classi Statutory Appropriation per economic classi economic per Appropriation Statutory payments Current Compensation of employees for capital assets Payments Machinery and equipment for Payments Total Goods and services Interest and rand on land Interest
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013 1 213 Actual 13 060 expenditure 2011/12 Final 7 7 R’000 R’000 Appropriation nal nal ͤ % as % of of % as appropriation - 100.0% 1 214 Variance Expenditure Actual Expenditure
208 Appropriation - 6 260 5 569 - 691 15 302 9 272 89.0% 6 030 10 867 - 3 123 60.6% 1 144 10 040 1 144 7 621 - 100.0% 1 117 1 096 - 463 463 Virement Final 2012/13 Funds Shifting of of Shifting b 523 (263) b 529 (227) b 117 27 6 1 15 - 463 ------R’000 R’000 R’000 R’000 R’000 R’000 23 169 - - 23 169 16 448 6 721 71.0% 23 245 Appropriation nancial assets ͤ Detail per sub-programme Adjusted Payment for Payment 2.1 Policy Research 2.1 Policy payment Current 2.2 Monitoring and Evaluation payment Current 2.3 Management payment Current Total Payment for capital assets Payment Detail per programme Civilian Oversight 2:
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013 7 (273) Actual expenditure 7 2011/12 Final 837 837 Appropriation nal nal ͤ as % of of % as appropriation - 100.0% 1 213 1 213 - Variance Expenditure b 463 Actual Expenditure 463
209 Appropriation - 23 169 16 448 6 721 71.0% 23 245 13 060 - 18 022 11 792 6 230 65.4% 13 818 11 276 - 4 684 4 193 491 89.5% 7 370 Virement Final - 2012/13 463 - Funds Shifting of of Shifting - - - - - R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 5 147 (463) 18 022 23 169 - Appropriation cation Adjusted ͤ nancial assets ------ͤ Programme 2: Economic classi Economic 2: Programme Goods and services Interest and rent on land and rent Interest Total Current payments Current Compensation of employees for capital assets Payment Machinery and equipment for Payments
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013 Actual expenditure 2011/12 6 214 16 199 82 82 Final 27 27 R’000 R’000 118 118 Appropriation b b 0% 761 761 nal nal ͤ % as % of of % as appropriation - - 100.0% 1 1 - 100.0% 2 996 1 132 - Variance Expenditure - - 880 b Actual Expenditure -
210 Appropriation - - 11 331 10 184 1 147 89.9% 10 194 10 194 - 880 - 699 699 - 100.0% - - - 75 75 - 100.0% - - - 26 26 - 29 29 - - 12 941 100.0% 11 914 1 027 92.1% 14 034 13 673 - 31 263 31 200 63 99.8% 40 696 40 696 Virement Final - 505 87 398 79 739 7 659 91.2% 85 358 83 118 - - 2012/13 Funds Shifting of of Shifting - b 608 (277) - 75 - 26 - - - - - 29 R’000 R’000 R’000 R’000 R’000 R’000 210 489 880 2 187 - - 2 187 2 187 1 042 - - 1 042 471 571 45.2% - - 7 500 (564) (1 400) 5 536 1 565 3 971 28.3% 235 235 31 214 49 13 246 (305) 11 19 006 478 1 905 21 389 21 389 - 100.0% 1 86 893 Appropriation nancial assets nancial assets ͤ ͤ Detail per sub-programme Adjusted Payment for capital assets Payment Payment for capital assets Payment for Payment Payment for Payment Payment for capital assets Payment and subsidies Transfers for capital assets Payment 3.1 Social Crime Prevention payment Current Relations 3.2 Community Police payment Current of Safety 3.3 Promotion payment Current and Information 3.4 Public Awareness payment Current 3.5 Management payment Current Total Transfers and subsidies Transfers Transfers and subsidies Transfers Detail per programme 3: Crime Prevention and Community Police Relations Community Police and Prevention Crime 3: programme per Detail
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013 119 761 83 118 Actual expenditure 2011/12 119 761 Final 276 276 Appropriation 0% nal nal ͤ as % of of % as appropriation - 100.0% 880 - Variance Expenditure b 26 Actual Expenditure 29 29 - 100.0% 109 109 26 880 -
211 Appropriation - - 25 255 23 552 1 703 93.3% 24 654 22 414 Virement Final - 2012/13 26 - Funds Shifting of of Shifting - 29 880 ------R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 8 752 - (1 400) 7 352 2 810 4 542 38.2% 235 235 25 255 52 006 (55) 1 905 53 856 53 322 534 99.0% 59 204 59 204 86 893 - 505 87 398 79 739 7 659 91.2% 85 358 Appropriation cation Adjusted ͤ nancial assets nancial ͤ Programme 3: Economic classi Economic 3: Programme Goods and services on land and rent Interest Households Current payments Current Compensation of employees and subsidies to: Transfers enterprises Public corporations and private for capital assets Payment Machinery and equipment for Payments Total
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013
Actual expenditure 2011/12 - - - - Final R’000 R’000 Appropriation b nal nal ͤ % as % of of % as appropriation - Variance Expenditure - Actual Expenditure -
212 Appropriation - 918 918 - 100.0% - - - 755 403 352 53.4% 3 739 3 605 - - 25 831 25 784 47 99.8% 44 500 44 478 - 128 064 126 538 - 1 526 60 60 98.8% - 116 942 116 944 100.0% 55 55 - 1 1 - 100.0% Virement Final 2012/13 Funds Shifting of of Shifting - 918 900 (900) b 852 (4 097) 4 - 16 794 1 400 18 194 18 118 73 99.6% 10 337 10 337 - 1 R’000 R’000 R’000 R’000 R’000 R’000 22 38 29 461 (3 630) 128 729 (665) Appropriation c Management c ͦ nancial assets ͤ c Law Enforcement Law c ͦ Detail per sub-programme Adjusted Payment for capital assets Payment Payment for capital assets Payment for Payment 4.1 Tra payment Current Project 4.2 Road Safety payment Current 4.3 GDS Allocation for Intelligent System (Road Safety) Transport payment Current Transfers and subsidies Transfers Payment for capital assets Payment Detail per programme 4: Tra 4: programme per Detail
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013 - 26 05 616 Actual expenditure - 26 2011/12 Final Appropriation - b 0% nal nal ͤ as % of of % as appropriation - - 100.0% 10 10 - 100.0% 2 916 2 916 - 100.0% 2 616 2 - 100.0% 969 969 - - 100.0% 943 933 Variance Expenditure - Actual Expenditure -
213 Appropriation - - 12 796 12 796 - 100.0% 16 493 14 458 - 1 1 - 590 426 164 72.2% 1 037 1 037 - 7 654 7 654 - 713 713 -- 33 797 2 809 33 790 2 809 7 100.0%- 26 476 159 25 9 159 - 17 863 17 738 125 99.3% 18 489 16 566 - 12 905 12 168 737 94.3% 14 718 10 626 - 1 615 1 615 Virement Final - 1 400 264 725 261 691 3 034 98.9% 260 266 251 481 - - - 2012/13 Funds Shifting of of Shifting - b 610 (3 814) - 713 - 159 - 2 809 R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 1 590 2 984 4 670 1 134 481 16 234 (3 329) 16 21 062 (3 199) 40 746 (6 949) 263 325 Appropriation c College c ͦ nancial assets ͤ Detail per sub-programme Adjusted Payment for capital assets Payment Payment for capital assets Payment for capital assets Payment Payment for capital assets Payment for Payment 4.4 Special Services payment Current Tra 4.5 Training payment Current Inspection 4.6 Public Transport payment Current Education 4.7 Road Safety payment Current 4.8 Management payment Current Total Transfers and subsidies Transfers Transfers and subsidies Transfers
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DEPARTMENT OF COMMUNITY SAFETY - VOTE 9 APPROPRIATION STATEMENT for the year ended 31 March 2013 Actual expenditure 2011/12 Final Appropriation nal nal ͤ as % of of % as appropriation Variance Expenditure Actual Expenditure
214 Appropriation - 178 014 180 292 (2 278) 101.3% 169 666 169 666 - 55 612 50 537 5075 90.9% 59 121 50 109 - 591 426 165 72.1% 1 037 1 037 Virement Final 2012/13 - 1 400 264 725 262 736 1989 99.2% 260 266 251 481 - Funds Shifting of of Shifting 23 38 - 61 61 - 100.0% 65 65 b 884 25 163 1 400 30 447 30 375 72 99.8% 16 864 16 864 ------13 513 13 740 R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 80 814 (25 202) 590 1 3 178 014 Adjusted 263 325 Appropriation cation ͤ nancial assets nancial ͤ classi Programme 4: Economic Economic 4: Programme Current payments Current Compensation of employees and subsidies to: Transfers Households for capital assets Payment Machinery and equipment for Payments Total Goods and services on land and rent Interest
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2013
1. Detail of transfers and subsidies as per Appropriation Act (after Virement):
Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexureǡ1ǡ(A-H) to the Annual Financial Statements.
2. Detail of speciͤ cally and exclusively appropriated amounts voted (after Virement):
Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.
3. Detail on payments for ͤ nancial assets
Detail of these transactions per programme can be viewed in the note on Payments for ƒ nancial assets to the Annual Financial Statements.
4. Explanations of material variances from Amounts Voted (after Virement):
4.1 Per programme Final Appropriation Actual Expenditure Variance Variance as a % of Final Appropriation
R’000 R’000 R’000 Administration 61 506 56 784 4 722 8% Civilian Oversight 23 169 16 448 6 721 29% Crime prevention and Crime 87 398 79 739 7 659 9% Prevention Relations 215 Trafͤ c Management 264 725 261 691 3 034 1% Total 436 798 414 662 22 136 5%
4.2 Per economic classiͤ cation Final Appropriation Actual Expenditure Variance Variance as a % of Final Appropriation R’000 R’000 R’000 R’000 Current payments Compensation of employees 259 970 252 299 7 671 3% Goods and services 134 780 125 956 8 824 7% Interest and rent on land - 19 (19) 0%
Transfers and subsidies Public Cooperations and private 880 - 880 100% entities Households 620 455 165 27%
Payments for capital assets Machinery and equipment 40 443 35 828 4 615 11%
Payments for ͤ nancial assets 105 105 - 0% Total 436 798 414 662 22 136 5%
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2013
PERFORMANCE Note 2012/13 2011/12 R’000 R’000 REVENUE Annual appropriation 1 436 798 423 747 Departmental revenue 2 20 612 13 781
TOTAL REVENUE 457 410 437 528
EXPENDITURE Current expenditure Compensation of employees 3 252 299 235 230 Goods and services 4 125 956 127 332 Interest and rent on land 5 19 14 853 Total current expenditure 378 274 377 415
Transfers and subsidies Transfers and subsidies 7 455 1 907 Total transfers and subsidies 455 1 907
216 Expenditure for capital assets Tangible capital assets 8 35 828 21 063 Total expenditure for capital assets 35 828 21 063
Payments for ͤ nancial assets 6 105 237
TOTAL EXPENDITURE 414 662 400 622
SURPLUS/(DEFICIT) FOR THE YEAR 42 748 36 906
Reconciliation of Net Surplus/(Deͤ cit) for the year Voted funds Annual appropriation 13 22 136 23 125 Departmental revenue and NRF Receipts 14 20 612 13 781 SURPLUS/(DEFICIT) FOR THE YEAR 42 748 36 906
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 STATEMENT OF FINANCIAL POSITION as at 31 March 2013
POSITION Note 2012/13 2011/12 R’000 R’000 ASSETS
Current assets 27b292 30 426 Unauthorised expenditure 9 22 601 29 742 Fruitless and wasteful expenditure 10 326 326 Cash and cash equivalents 11 2 923 25 Receivables 12 1 442 333 TOTAL ASSETS 27 292 30 426
LIABILITIES
Current liabilities 27b292 30 426 Voted funds to be surrendered to the 13 Revenue Fund 22 464 23 451 Departmental revenue and NRF Receipts to be surrendered to the 14 Revenue Fund 4 157 3 213 Bank overdraft 15 - 3 347 217 Payables 16 671 415 TOTAL LIABILITIES 27 292 30 426
NET ASSETS - -
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 CASH FLOW STATEMENT for the year ended 31 March 2013
Note 2012/13 2011/12 C ASH FLOW R’000 R’000 CASH FLOWS FROM OPERATING ACTIVITIES Receipts 457 410 437 528 Annual appropriated funds received 1.1 436 798 423 747 Departmental revenue received 2 20 612 13 781
Net (increase)/decrease in working capital 6 288 (14 075) Surrendered to Revenue Fund (42 791) (13 592) Current payments (378 274) (377 415) Payments for ͤ nancial assets (105) (237) Transfers and subsidies paid (455) (1 907) Net cash ͥ ow available from operating 17 activities 42 073 30 302
CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets 8 (35 828) (21 063) Net cash ͥ ows from investing activities (35 828) (21 063)
Net increase/(decrease) in cash and cash 218 equivalents 6 245 9 239
Cash and cash equivalents at beginning of period (3 322) (12 561)
Cash and cash equivalents at end of 18 period 2 923 (3 322)
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 ACCOUNTING POLICIES for the year ended 31 March 2013
The Financial Statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. However, where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the Financial Statements and to comply with the statutory requirements of the Public Finance Management Act, Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the Act and the Division of Revenue Act, Act 1 of 2010.
1. Presentation of the Financial Statements
1.1 Basis of preparation
The ƒ nancial statements have been prepared on a modiƒ ed cash basis of accounting. Under this basis, the effects of transactions and other events are recognised in the ƒ nancial records when the resulting cash is received or paid. The “modiƒ cation” results from the recognition of certain near-cash balances in the ƒ nancial statements as well as the revaluation of foreign investments and loans and the recognition of resulting revaluation gains and losses. In addition supplementary information is provided in the disclosure notes to the ƒ nancial statements where it is deemed to be useful to the users of the ƒ nancial statements.
1.2 Presentation currency
All amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.
1.3 Rounding
Unless otherwise stated all ƒ nancial ƒ gures have been rounded to the nearest one thousand Rand (R’000).
1.4 Comparative ͤ gures 219
Prior period comparative information has been presented in the current year’s ƒ nancial statements. Where necessary ƒ gures included in the prior period ƒ nancial statements have been reclassiƒ ed to ensure that the format in which the information is presented is consistent with the format of the current year’s ƒ nancial statements.
1.5 Comparative ͤ gures - Appropriation Statement
A comparison between actual amounts and ƒ nal appropriation per major classiƒ cation of expenditure is included in the Appropriation Statement.
2. Revenue
2.1 Appropriated funds
Appropriated funds comprises of departmental allocations as well as direct charges against revenue fund (i.e. statutory appropriation). Appropriated funds are recognised in the ƒ nancial records on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the ƒ nancial records on the date the adjustments become effective. Unexpended appropriated funds are surrendered to the National/Provincial Revenue Fund. Any amounts owing to the Provincial Revenue Fund at the end of the ƒ nancial year are recognised as payable in the statement of ƒ nancial position. Any amount due from the Provincial Revenue Fund at the end of the ƒ nancial year is recognised as a receivable in the statement of ƒ nancial position.
2.2 Departmental revenue
All Departmental revenue is recognised in the statement of ƒ nancial performance when received and is subsequently paid into the Provincial Revenue Fund, unless stated otherwise. Any amount owing to the Provincial Revenue Fund at the end if the ƒ nancial year is recognised as a payable in the statement of ƒ nancial position. No accrual is made for amounts receivable from the last receipt date to the end of the reporting period. These amounts are however disclosed in the disclosure notes to the annual ƒ nancial statements.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 3. Expenditure
3.1 Compensation of employees
3.1.1 Salaries and wages
Salaries and wages are expensed in the statement of ƒ nancial performance when the ƒ nal authorisation for payment is effected on the system (by no later than 31 March of each year). Other employee beneƒ ts that give rise to a present legal or constructive obligation are disclosed in the disclosure notes to the ƒ nancial statements at its face value and are not recognised in the statement of ƒ nancial performance or position. Employee costs are capitalised to the cost of a capital project when an employee spends more than 50% of his/her time on the project. These payments form part of expenditure for capital assets in the statement of ƒ nancial performance.
3.1.2 Social contributions
Employer contributions to post employment beneƒ t plans in respect of current employees are expensed in the statement of ƒ nancial performance when the ƒ nal authorisation for payment is effected on the system (by no later than 31 March of each year). No provision is made for retirement beneƒ ts in the ƒ nancial statements of the department. Any potential liabilities are disclosed in the ƒ nancial statements of the National Revenue Fund and not in the ƒ nancial statements of the employer department. Employer contributions made by the department for certain of its ex-employees (such as medical beneƒ ts) are classiƒ ed as transfers to households in the statement of ƒ nancial performance.
3.2 Goods and services
Payments made during the year for goods and/or services are recognised as an expense in the statement of ƒ nancial performance when the ƒ nal authorisation for payment is effected on the system (by no later than 31 March of each year). The expense is classiƒ ed as capital if the goods and/or services were acquired for a capital project or if the total purchase price exceeds the capitalisation threshold (currently R5, 000). All other expenditures are classiƒ ed as current. Rental paid for the use of buildings or other ƒ xed structures is classiƒ ed as goods and services and not as rent on land. 220 3.3 Interest and rent on land
Interest and rental payments are recognised as an expense in the statement of ƒ nancial performance when the ƒ nal authorisation for payment is effected on the system (by no later than 31 March of each year). This item excludes rental for the use of buildings or other ƒ xed structures. If it is not possible to distinguish between payment for the use of land and the ƒ xed structures on it, the whole amount should be recorded under goods and services.
3.4 Payments for ͤ nancial assets
Debts are written off when identiƒ ed as irrecoverable. Debts written-off are limited to the amount of savings and/or under spending of appropriated funds. The write off occurs at year-end or when funds are available. No provision is made for irrecoverable amounts but an estimate is included in the disclosure notes to the ƒ nancial statements. All other losses are recognised when authorisation has been granted for the recognition thereof.
3.5 Transfers and subsidies
Transfers and subsidies are recognised as an expense when the ƒ nal authorisation for payment is effected on the system (by no later than 31 March of each year).
3.6 Unauthorised expenditure
When conƒ rmed unauthorised expenditure is recognised as an asset in the statement of ƒ nancial position until such time as the expenditure is either approved by the relevant authority, recovered from the responsible person or written off as irrecoverable in the statement of ƒ nancial performance.
Unauthorised expenditure approved with funding is derecognised from the statement of ƒ nancial position when the unauthorised expenditure is approved and the related funds are received. Where the amount is approved without funding it is recognised as expenditure in the statement of ƒ nancial performance on the date stipulated in the Act.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 ACCOUNTING POLICIES for the year ended 31 March 2013
3.7 Fruitless and wasteful expenditure
Fruitless and wasteful expenditure is recognised as expenditure in the statement of ƒ nancial performance according to the nature of the payment and not as a separate line item on the face of the statement. If the expenditure is recoverable it is treated as an asset until it is recovered from the responsible person or written off as irrecoverable in the statement of ƒ nancial performance.
3.8 Irregular expenditure
Irregular expenditure is recognised as expenditure in the statement of ƒ nancial performance. If the expenditure is not condoned by the relevant authority it is treated as an asset until it is recovered or written off as irrecoverable.
4. Assets
4.1 Cash and cash equivalents
Cash and cash equivalents are carried in the statement of ƒ nancial position at cost. Bank overdrafts are shown separately on the face of the statement of ƒ nancial position. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.
4.2 Other ͤ nancial assets
Other ƒ nancial assets are carried in the statement of ƒ nancial position at cost.
4.3 Prepayments and advances 221
Amounts prepaid or advanced are recognised in the statement of ƒ nancial position when the payments are made and are derecognised as and when the goods/services are received or the funds are utilised. Prepayments and advances outstanding at the end of the year are carried in the statement of ƒ nancial position at cost.
4.4 Receivables
Receivables included in the statement of ƒ nancial position arise from cash payments made that are recoverable from another party (including departmental employees) and are derecognised upon recovery or write-off. Receivables outstanding at year-end are carried in the statement of ƒ nancial position at cost plus any accrued interest. Amounts that are potentially irrecoverable are included in the disclosure notes.
4.5 Loans
Loans are recognised in the statement of ƒ nancial position when the cash is paid to the beneƒ ciary. Loans that are outstanding at year-end are carried in the statement of ƒ nancial position at cost plus accrued interest. Amounts that are potentially irrecoverable are included in the disclosure notes.
4.6 Inventory
Inventories that qualify for recognition must be initially reflected at cost. Where inventories are acquired at no cost, or for nominal consideration, their cost shall be their fair value at the date of acquisition. All inventory items at year-end are reflected using the weighted average cost or FIFO cost formula.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 ACCOUNTING POLICIES for the year ended 31 March 2013
4.7 Capital assets
4.7.1 Movable assets
Initial recognition
A capital asset is recorded in the asset register on receipt of the item at cost. Cost of an asset is deƒ ned as the total cost of acquisition. Where the cost cannot be determined accurately, the movable capital asset is stated at fair value. Where fair value cannot be determined, the capital asset is included in the asset register at R1. All assets acquired prior to 1 April 2002 are included in the register R1.
Subsequent recognition
Subsequent expenditure of a capital nature is recorded in the statement of ƒ nancial performance as “expenditure for capital assets” and is capitalised in the asset register of the department on completion of the project. Repairs and maintenance is expensed as current “goods and services” in the statement of ƒ nancial performance.
4.7.2 Intangible assets
Initial recognition
An intangible asset is recorded in the asset register on receipt of the item at cost. Cost of an intangible asset is deƒ ned as the total cost of acquisition. Where the cost cannot be determined accurately, the intangible asset is stated at fair value. Where fair value 222 cannot be determined, the intangible asset is included in the asset register at R1. All intangible assets acquired prior to 1 April 2002 can be included in the asset register at R1.*
Subsequent expenditure
Subsequent expenditure of a capital nature is recorded in the statement of ƒ nancial performance as “expenditure for capital asset” and is capitalised in the asset register of the Department. Maintenance is expensed as current “goods and services” in the statement of ƒ nancial performance.
5. Liabilities
5.1 Payables
Recognised payables mainly comprise of amounts owing to other governmental entities. These payables are carried at cost in the statement of ƒ nancial position.
5.2 Contingent liabilities
Contingent liabilities are included in the disclosure notes to the ƒ nancial statements when it is possible that economic beneƒ ts will flow from the department, or when an outflow of economic beneƒ ts or service potential is probable but cannot be measured reliably.
5.3 Contingent assets
Contingent assets are included in the disclosure notes to the ƒ nancial statements when it is probable that an inflow of economic beneƒ ts will flow to the entity.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 ACCOUNTING POLICIES for the year ended 31 March 2013
5.4 Commitments
Commitments are not recognised in the statement of ƒ nancial position as a liability or as expenditure in the statement of ƒ nancial performance but are included in the disclosure notes.
5.5 Accruals
Accruals are not recognised in the statement of ƒ nancial position as a liability or as expenditure in the statement of ƒ nancial performance but are included in the disclosure notes.
5.6 Employee beneͤ ts
Short-term employee beneƒ ts that give rise to a present legal or constructive obligation are disclosed in the disclosure notes to the ƒ nancial statements. These amounts are not recognised in the statement of ƒ nancial performance or the statement of ƒ nancial position.
5.7 Lease commitments
Finance lease
Finance leases are not recognised as assets and liabilities in the statement of ƒ nancial position. Finance lease payments are recognised as a capital expense in the statement of ƒ nancial performance and are not apportioned between the capital and the interest portions. The total ƒ nance lease payment is disclosed in the disclosure notes to the ƒ nancial statements. 223 Operating lease
Operating lease payments are recognised as an expense in the statement of ƒ nancial performance. The operating lease commitments are disclosed in the discloser notes to the ƒ nancial statement.
5.8 Impairment
The department tests for impairment where there is an indication that a receivable, loan or investment may be impaired. An assessment of whether there is an indication of possible impairment is done at each reporting date. An estimate is made for doubtful loans and receivables based on a review of all outstanding amounts at year-end. Impairments on investments are calculated as being the difference between the carrying amount and the present value of the expected future cash flows / service potential flowing from the instrument.
5.9 Provisions
Provisions are disclosed when there is a present legal or constructive obligation to forfeit economic beneƒ ts as a result of events in the past and it is probable that an outflow of resources embodying economic beneƒ ts will be required to settle the obligation and a reliable estimate of the obligation can be made.
6. Receivables for departmental revenue
Receivables for departmental revenue are disclosed in the disclosure notes to the annual ƒ nancial statements. These receivables are written off when identiƒ ed as irrecoverable and are disclosed separately.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 ACCOUNTING POLICIES for the year ended 31 March 2013
7. Net Assets
7.1 Capitalisation reserve
The capitalisation reserve comprises of ƒ nancial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of ƒ nancial position for the ƒ rst time in the current reporting period. Amounts are recognised in the capitalisation reserves when identiƒ ed in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.
7.2 Recoverable revenue
Amounts are recognised as recoverable revenue when a payment made in a previous ƒ nancial year becomes recoverable from a debtor in the current ƒ nancial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of ƒ nancial performance when written-off.
8. Related party transactions
Speciƒ c information with regards to related party transactions is included in the disclosure notes.
9. Key management personnel
Compensation paid to key management personnel including their family members where relevant, is included in the disclosure notes.
224
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2013
1. Annual Appropriation
1.1 Annual Appropriation
Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments:
2012/13 2011/12 Funds not Appropriation Final Actual Funds requested/ received Appropriation Received not received R’000 R’000 R’000 R’000 Administration 61 506 61 506 - 55 859 Civilian Oversight 23 169 23 169 - 23 946 Crime Prevention & Community Police Relations 87 398 87 398 - 86 236 Trafͤ c Management Services 264 725 264 725 - 257 706 Total 436 798 436 798 - 423 747
2. Departmental revenue
Note 2012/13 2011/12 R’000 R’000 225 Sales of goods and services other than capital assets 2.1 6 431 5 451 Fines, penalties and forfeits 2.2 11 635 7 017 Interest, dividends and rent on land 2.3 4 37 Transactions in ͤ nancial assets and liabilities 2.4 2 542 1 276 Departmental revenue collected 20 612 13 781
2.1.1 Sales of goods and services other than capital assets
Note 2012/13 2011/12 2 R’000 R’000 Sales of goods and services produced by the department Other sales 6 431 5 451 Total 6 431 5 451
2.2 Fines, penalties and forfeits
Note 2012/13 2011/12 2 R’000 R’000 Fines 11 635 7 017 Total 11 635 7 017
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2013
2.3 Interest, dividends and rent on land
Note 2012/13 2011/12 2 R’000 R’000 Interest 4 37 Total 4 37
2.4 Transactions in ͤ nancial assets and liabilities
Note 2012/13 2011/12 2 R’000 R’000 Other Receipts including Recoverable 2 542 Revenue 1 276 Total 2 542 1 276
3. Compensation of employees
3.1 Salaries and Wages
Note 2012/13 2011/12 2 R’000 R’000 226 Basic salary 166 733 151 545 Performance award 2 791 2 899 Service Based 435 13 262 Compensative/circumstantial 14 907 14 757 Periodic payments 125 104 Other non-pensionable allowances 29 832 15 928 Total 214 823 198 495
3.2 Social contributions
Note 2012/13 2011/12 2 R’000 R’000 Employer contributions Pension 21 335 21 120 Medical 16 089 15 549 Bargaining council 52 50 Insurance - 16 Total 37 476 36 735
Total compensation of employees 252 299 235 230
Average number of employees 1 203 1 038
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2013
4. Goods and services Note 2012/13 2011/12 R’000 R’000
Administrative fees 503 2 467 Advertising 5 939 6 498 Assets less then R5,000 4.1 554 368 Bursaries (employees) 648 807 Catering 5 027 8 361 Communication 5 279 4 448 Computer services 4.2 1 372 5 742 Consultants, contractors and agency/ outsourced services 4.3 22 905 29 656 Audit cost – external 4.4 2 644 2 239 Fleet services 332 1 Inventory 4.5 9 501 4 174 Operating leases 26 474 14 150 Property payments 4.6 3 123 5 249 Transport provided as part of the departmental activities 45 - Travel and subsistence 4.7 17 824 28 640 227 Venues and facilities 6 354 3 854 Training and staff development 3 295 2 528 Other operating expenditure 4.8 14 137 8 150 Total 125 956 127 332
4.1 Assets less than R5,000
Note 2012/13 2011/12 4 R’000 R’000 Tangible assets Machinery and equipment 554 368 Total 554 368
4.2 Computer services
Note 2012/13 2011/12 4 R’000 R’000 External computer service providers 1 372 5 742 Total 1 372 5 742
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2013
4.3 Consultants, contractors and agency/outsourced services
Note 2012/13 2011/12 4 R’000 R’000 Business and advisory services 1 487 2 188 Legal costs 1 274 1 224 Contractors 9 657 24 155 Agency and support/outsourced services 10 487 2 089 Total 22 905 29 656
4.4 Audit cost – External Note 2012/13 2011/12 4 R’000 R’000 Regularity audits 2 644 2 239 Total 2 644 2 239
4.5 Inventory Note 2012/13 2011/12 4 R’000 R’000 Food and food supplies 82 24 228 Fuel, oil and gas 237 8 Other consumables 5 766 1 931 Materials and supplies 1 056 378 Stationery and printing 2 218 1 825 Medical supplies 142 - Military stores - 8 Total 9 501 4 174
4.6 Property payments Note 2012/13 2011/12 4 R’000 R’000 Municipal services 2 279 2 618 Property maintenance and repairs 844 - Other - 2 631 Total 3 123 5 249
4.7 Travel and subsistence Note 2012/13 2011/12 4 R’000 R’000 Local 17 464 27 995 Foreign 360 645 Total 17 824 28 640
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2013
4.8 Other operating expenditure
Note 2012/13 2011/12 4 R’000 R’000 Learnerships 13 698 - Professional bodies, membership and subscription fees - 1 Resettlement costs - 48 Other 439 8 101 Total 14 137 8 150
5. Interest and rent on land
Note 2012/13 2011/12 R’000 R’000 Interest paid 19 14 853 Total 19 14 853
6. Payments for ͤ nancial assets 229 Note 2012/13 2011/12 R’000 R’000 Debts written off 6.1 105 237 Total 105 237
6.1 Debts written off
Note 2012/13 2011/12 6 R’000 R’000 Nature of debts written off Ex-employees 105 75 Suppliers - 162 Total debt written off 105 237
7. Transfers and subsidies 2012/13 2011/12 Note R’000 R’000 Public corporations and Annex 1E private enterprises - 761 Households Annex 1H 455 1 146 Total 455 1 907
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2013
8. Expenditure for capital assets Note 2012/13 2011/12 R’000 R’000 Tangible assets Machinery and equipment 8.1 35 828 21 063 Total 35 828 21 063
8.1 Analysis of funds utilised to acquire capital assets – 2012/13 Voted funds Aid assistance Total R’000 R’000 R’000 Tangible assets Machinery and equipment 35b828 - 35 828 Total 35 828 - 35 828
8.2 Analysis of funds utilised to acquire capital assets – 2011/12 Voted funds Aid assistance Total R’000 R’000 R’000 Tangible assets 230 Machinery and equipment 21b063 - 21 063 Total 21 063 - 21 063
9. Unauthorised expenditure
9.1 Reconciliation of unauthorised expenditure Note 2012/13 2011/12 R’000 R’000 Opening balance 29 742 29 742 Less: Amounts approved by Parliament/ Legislature with funding 7 141 - Unauthorised expenditure awaiting authorisation / written off 22 601 29 742
9.2 Analysis of unauthorised expenditure awaiting authorisation per economic classiͤ cation 2012/13 2011/12 R’000 R’000 Capital 837 837 Current 21b764 28 905 Total 22 601 29 742
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2013
9.3 Analysis of unauthorised expenditure awaiting authorisation per type 2012/13 2011/12 R’000 R’000 Unauthorised expenditure relating to 22 601 29 742 overspending of the vote or a main division within a vote Total 22 601 29 742
10. Fruitless and wasteful expenditure
10.1 Reconciliation of fruitless and wasteful expenditure Note 2012/13 2011/12 R’000 R’000 Opening balance 326 326 Fruitless and wasteful expenditure awaiting resolution 326 326
Analysis of awaiting resolution per economic classiͤ cation Current 326 326 Total 326 326 231
11. Cash and cash equivalents Note 2012/13 2011/12 R’000 R’000 Consolidated Paymaster General Account 2 868 - Cash on hand 55 25 Total 2 923 25
12. Receivables 2012/13 2011/12 R’000 R’000 R’000 R’000 R’000 Less than one One to three Older than Note year years three years Total Total
Claims recoverable 12.1 126 - - 126 70 Annex 4 Staff debt 12.2 51 56 133 240 262 Other debtors 12.3 1075 b 1 1076 1 Total 1 252 56 134 1442 333
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2013
12.1 Claims recoverable Note 2012/13 2011/12 12 R’000 R’000 National departments - 36 Provincial departments 126 34 Total 126 70
12.2 Staff debt Note 2012/13 2011/12 12 R’000 R’000 (Group major categories, but list material items) Employees 48 Ex-employees 236 254 Total 240 262
12.3 Other debtors Note 2012/13 2011/12 12 R’000 R’000 (Group major categories, but list material items) Sal: Reversal Control: CA 30 - 232 Sal: Tax Debt 11 Rental deposit 1 045 - Total 1 076 1
13. Voted funds to be surrendered to the Revenue Fund Note 2012/13 2011/12 R’000 R’000 Opening balance 23 451 326 Transfer from statement of ͤ nancial performance 22 136 23 125 Voted funds not requested/not received 1.1 - - Paid during the year (23 123) - Closing balance 22 464 23 451
14. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Note 2012/13 2011/12 R’000 R’000 Opening balance 3 213 3 024 Transfer from Statement of Financial Performance 20 612 13 781 Paid during the year (19 668) (13 592) Closing balance 4 157 3 213
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2013
15. Bank Overdraft Note 2012/13 2011/12 R’000 R’000 Consolidated Paymaster General Account - 3 347 Total -3 347
16. Payables – current
Amounts owing to other entities Other payables 16.1 671 415 Total 671 415
16.1 Other payables Note 2012/13 2011/12 16 R’000 R’000 Description (Identify major categories, but list material amounts) Sal: ACB Recalls: CA 22 5 Debt Receivable Income: CA - 9 Debt Receivable Interest: CA 21 14 233 Sal: Persal EBT Control Acc: Dom - 23 Sal: Income Tax: CL 7 - Sal: Pension Fund: CL 6; Outstanding 621 364 Payments 3 Total 671 415
17. N et cash ͥ ow available from operating activities Note 2012/13 2011/12 R’000 R’000 Net surplus/(deͤ cit) as per Statement of Financial Performance 42 748 36 906 Add back non cash/cash movements not deemed operating activities (675) (6 604) (Increase)/decrease in receivables – current (1 109) 83 (Increase)/decrease in prepayments and advances - 14 (Increase)/decrease in other current assets 7 141 - Increase/(decrease) in payables – current 256 (14 172) Expenditure on capital assets 35 828 21 063 Surrenders to Revenue Fund (42b791) (13 592) Net cash flow generated by operating activities - 30 302
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2013
18. Reconciliation of cash and cash equivalents for cash ͥ ow purposes
Note 2012/13 2011/12 R’000 R’000 Consolidated Paymaster General 2 868 (3 347) account Cash on hand 55 25 Total 2 923 (3 322)
234
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DISCLOSURE NOTES TO THE ANNUAL STATEMENTS for the year ended 31 March 2013
These amounts are not recognised in the Annual Financial Statements and are disclosed to enhance the usefulness of the Annual Financial Statements.
19. Contingent liabilities and contingent assets
19.1 Contingent liabilities Note 2012/13 2011/12 R’000 R’000 Liable to Nature Housing loan guarantees Employees Annex 3A 357 72 Claims against the department Annex 3B 17 550 13 668 Interdepartmental payables 16 575 - (Unconͤ rmed balances) Total 34 482 13 740
Contingent liability
From the period commencing on the 01st November 2008 to 30th October 2018, the Department of Community Safety through the Department of Infrastructure Development entered into a written lease agreement with Union Square (now operating as Black Sage Properties CC). The lease agreement was for premises situated at 51 and 52 Silverwright Street, Doornfontein, Johannesburg.
In March 2011, the Department of Community Safety vacated the leased premises in the course of the agreement raising concerns around service standards expected to be provided by the Landlord. 235
Currently, both parties are involved in the litigation process pertaining to the Lease Agreement. Possible settlement is envisaged, however the exact amount is still under negotiations by the end of the Financial Year.
19.2 Contingent assets
Note 2012/13 2011/12 R’000 R’000 Breach of contract by the Service Provider 7 200 - Claim for the rental deposit 1 011 - Total 8 211 -
Contingent asset
R7ǡ200 is for a claim by the Department against the service provider for a breach of contract on training of contractors. There is currently a claim by the Department to recoup the rental deposit from the land lord. According to legal is probable that the money will be recovered.
R1ǡ011 is for a rental deposit paid by Department. There is currently a claim by the Department to recoup the rental deposit from the land lord. According to legal is probable that the money will be recovered.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DISCLOSURE NOTES TO THE ANNUAL STATEMENTS for the year ended 31 March 2013
20. Commitments
Note 2012/13 2011/12 R’000 R’000 Current expenditure Approved and contracted 6 760 10 654 Approved but not yet contracted - 7 599 6 760 18 253 Capital expenditure Approved and contracted 251 408 Approved but not yet contracted - - 251 408 -- Total Commitments 7 011 18 661
Included in R7.0million is amount for Cellphone contract which contracts will expire after a year. The value of commitment longer than a year is R1.1million
21. Accruals 2012/13 2011/12 236 R’000 R’000 30 days 30+ days Total Total Listed by economic classiƒ cation Goods and services 12 240 12 369 24 909 10 054 Capital assets 36 430 5 876 42 306 150 Total 48 970 18 245 67 215 10 204
Note 2012/13 2011/12 R’000 R’000 Listed by programme level Programme 1: Administration 2 364 1 376 Programme 2: Civilian Oversight 298 108 Programme 3: Crime Prevention and Community Police Relations 13 308 615 Programme 4: Trafͤ c Management Services 51 245 8 105 Total 67 215 10 204
Note 2012/13 2011/12 R’000 R’000 Conͤ rmed balances with other departments Annex 5 15 811 8 112 Total 15 811 8 112
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DISCLOSURE NOTES TO THE ANNUAL STATEMENTS for the year ended 31 March 2013
Include reasons for material accruals
During 2008/09 ƒ nancial year-end, department has overspend, which resulted into unauthorised expenditure amounting to R21million. This action had negative impact to the current years affairs, where according to the appropriation department have under spent by R21million, while in the bank account there is only R3million. Because of unavailable funds in the bank department failed to generate payments hence department have accrual amounts as disclosed above.
22. Employee beneͤ ts Note 2012/13 2011/12 R’000 R’000 Leave entitlement 18 982 13 031 Service bonus (Thirteenth cheque) 7 516 6 788 Performance awards 3 900 3 629 Capped leave commitments 13 158 13 113 Total 43 556 36 561
23. Lease commitments
23.1 Operating leases expenditure Specialised Land Buildings and Machinery and Total military other ͤ xed equipment 2012/13 equipment structures 237 Not later than 1 year - - 24 781 634 25 415 Later than 1 year and not later than 5 years - - 85 059 980 86 039 Total lease commitments - - 109 840 1 614 111 454
Specialised Land Buildings and Machinery and Total 2011/12 military other ͤ xed equipment equipment structures Not later than 1 year - - 8 820 33 177 41 997 Later than 1 year and not later than 5 years - - 31 664 2 277 33 941 Total lease commitments - - 40 484 35 454 75 938
There were no assets that are sub-leased during the accounting period under review.
Finance leases expenditure Specialised Land Buildings and Machinery and Total 2012/13 military other ͤ xed equipment equipment structures Not later than 1 year - - - 2 987 2 987 Later than 1 year and not later than 5 years - - - 9 467 9 467 Later than ͤ ve years ----b -b Total lease commitments - - - 12 454 12 454
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DISCLOSURE NOTES TO THE ANNUAL STATEMENTS for the year ended 31 March 2013
Specialised Land Buildings and Machinery and Total 2011/12 military other ͤ xed equipment equipment structures Not later than 1 year 11 153 11 153 Later than 1 year and not later than 5 years - - - 33 507 33 507 Later than ͤ ve years - - - - - Total lease commitments - - - 44 660 44 660 LESS: ͤ nance costs - - - - - Total present value of lease liabilities - - - 44 660 44 660
24. Receivables for departmental revenue
Note 2012/13 2011/12 R’000 R’000 Fines, penalties and forfeits 75 449 54372 Total 75 449 54 372
24.1 Analysis of receivables for departmental revenue
Note 2012/13 2011/12 R’000 R’000 Opening balance 54 372 (33 142) 238 Less: amounts received (3 405) (2 909) Add: amounts recognised 24 485 24 895 Less: amounts written-off/reversed as irrecoverable (3) (756) Closing balance 75 449 54 372
24.2 Receivables for department revenue written off
Note 2012/13 2011/12 R’000 R’000 Nature of losses AARTO Trafͤ c Fines 3 756 Total 3756
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DISCLOSURE NOTES TO THE ANNUAL STATEMENTS for the year ended 31 March 2013
25. Irregular expenditure
25.1 Reconciliation of irregular expenditure Note 2012/13 2011/12 R’000 R’000 Opening balance 6 911 513 Add: Irregular expenditure – relating to previous year 5 890 - Add: Irregular expenditure – relating to current year 2 267 6 398 Irregular expenditure awaiting condonation 15 068 6 911
Analysis of awaiting condonation per age classiͤ cation Current year 8 517 6 398 Prior years 6 911 513 Total 15 068 6 911
25.2 Details of irregular expenditure – current year
Incident Disciplinary steps taken/criminal proceedings 2012/13 R’000 Procurement process not followed The expenditure was approved by DAC, 1 075 no disciplinary steps were taken Original tax clearance certiͤ cate could No disciplinary steps were taken 1 192 not be found 239 Total 2 267
26. Fruitless and wasteful expenditure
26.1 Reconciliation of fruitless and wasteful expenditure Note 2012/13 2011/12 R’000 R’000 Opening balance -- Fruitless and wasteful expenditure – relating to current year 19 - Fruitless and wasteful expenditure awaiting resolution 19 -
26.2 Analysis of awaiting resolution per economic classiͤ cation 2012/13 2011/12 R’000 R’000 Current 19 - Total 19 -
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DISCLOSURE NOTES TO THE ANNUAL STATEMENTS for the year ended 31 March 2013
26.3 Analysis of Current year’s fruitless and wasteful expenditure
Incident Disciplinary steps taken/criminal proceedings 2012/13 R’000 Telkom – Interest charged 4 Department will improve control to ensure that Eskom – Interest charged 2 payments are paid on time Arena – Interest charged 11 City of Johannesburg 1 City of Tshwane 1 Total 19
27. Related party transactions
Payments made Note 2012/13 2011/12 R’000 R’000 Goods and services 23 899 56 392 Interest and rent on land b- 14 853 Purchases of capital assets 24 753 10 206 Total 48 652 81 451
240 Note 2012/13 2011/12 R’000 R’000 Year end balances arising from revenue/ -- payments Payables to related parties 15 811 8 896 Total 15 811 8 896
The department has a related party transaction with the below Department
Department of Infrastructure (DID) and Development relating to payment of rental, rates and taxes, security and cleaning services for the building occupied by the department at 78 Fox Street. This building is on the asset register of DID because they are the custodian of the building. The amount paid by DID in relation to the building is R 7.4 million.
Gauteng Department of Education (GDE) relating to the School Safety Programme, whereby patrollers from the department are deployed to problematic schools that were identiƒ ed by GDE to render security services as part of the contribution to the Job Creation programme as pronounced by the President. The transaction is at arm’s length.
G-fleet for vehicles that were leased by the department. The Department has vehicles on lease on the Full maintenance model, which is on Finance Lease and vehicles on the normal lease which is on operating leases. These vehicles are used as a tool of trade, by the Department in dispensing its mandate.
List related party relationships, Gauteng Provincial Government (GPG) has 15 departments: Ofƒ ce of the Premier, Gauteng Provincial Legislature, Economic Development, Health, Education, Social Development, Local Government and Traditional Affairs, Housing, Roads and Public Transport, Agriculture and Rural Development, Sports, Arts, Culture and Education, Finance, Gauteng Provincial Treasury, Infrastructure Development.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DISCLOSURE NOTES TO THE ANNUAL STATEMENTS for the year ended 31 March 2013
List related GPG Entity’s: Medical Supplies Depot (MEDSAS), Gauteng Growth and Development Agency (GGDA) Gauteng Partnership Fund (GPF), Gauteng Film Commission (GFC), Gauteng Liquor Board (GLB), Housing Fund, Gauteng Funding Agency (GFA), Gauteng Gambling Board (GGB), G-Fleet Management, Gauteng Tourism Authority (GTA),Cradle of Humankind, Gautrain Management Agency (GMA), Gauteng Enterprise Propeller (GEP), Dinokeng and Cost Recovery.
28. Key management personnel
No. of 2012/13 2011/12 Individuals R’000 R’000 Political ofͤ ce bearers (provide detail below) Ofͤ cials: 1 1 607 1 521 Level 15 to 16 3 3 290 1 911 Level 14 (incl. CFO if at a lower level) 6 5 185 16 181 Total 10 082 19 613
29. Movable Tangible Capital Assets MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013 Opening Current Year Additions Disposals Closing Balance balance Adjust-ments to prior year 241 balances R’000 R’000 R’000 R’000 R’000 MACHINERY AND EQUIPMENT Transport assets 10 191 -b 17 242 - 27 433 Computer equipment 19 188 -b 1 315 (103) 20 400 Furniture and ofͤ ce equipment 7 113 - 372 - 7 485 Other machinery and equipment 18 525 b- 1 691 (173) 20 043
TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 55 017 - 20 620 (276) 75 361
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DISCLOSURE NOTES TO THE ANNUAL STATEMENTS for the year ended 31 March 2013
29.1 Additions
ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013
Cash Non-cash (Capital Work Received Total in Progress current, not paid current costs (Paid current and ͤ nance year, received lease payments) prior year) MACHINERY AND EQUIPMENT Transport assets 33b203 b- (24b753) 8 792 17 242 Computer equipment 825 98 -b 392 1 315 Furniture and ofͤ ce equipment 223 21 -b 128 372 Other machinery and equipment 1 576 b--b 115 1 691
TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS 35 827 119 (24 753) 9 427 20 620
29.2 Disposals
DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013 Sold for cash Transfer out or Total disposals Cash Received destroyed or Actual 242 scrapped R’000 R’000 R’000 R’000 MACHINERY AND EQUIPMENT Transport assets - - - - Computer equipment - 103 103 - Furniture and ofͤ ce equipment - - - - Other machinery and equipment - 173 173 -
TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS - 275 275 -
29.3 Movement for 2011/12
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012
Opening balance Additions Disposals Closing balance R’000 R’000 R’000 R’000 MACHINERY AND EQUIPMENT Transport assets 8 850 7 527 (6 186) 10 191 Computer equipment 19 492 1 564 (1 868) 19 188 Furniture and ofͤ ce equipment 6 949 453 (289) 7 113 Other machinery and equipment 17 786 802 (63) 18 525 TOTAL MOVABLE TANGIBLE ASSETS 53 077 10 346 (8 406) 55 017
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DISCLOSURE NOTES TO THE ANNUAL STATEMENTS for the year ended 31 March 2013
29.4 Minor assets
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2013
Specialised Intangible Heritage Machinery and Biological Total military assets assets assets equipment assets R’000 R’000 R’000 R’000 R’000 R’000 Opening balance - - - 18 882 - 18 882 Additions - - - 912 - 912 Disposals ------
TOTAL MINOR ASSETS - - - 19 794 - 19 794
Specialised Intangible Heritage Machinery and Biological Total military assets assets assets equipment assets Number of minor assets at cost - - - 18 718 - 18 718 TOTAL NUMBER OF MINOR ASSETS - - - 18 718 - 18 718
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2012 243 Specialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment R’000 R’000 R’000 R’000 R’000 R’000 Opening balance 19b916 19 916 Additions - - - 449 - 449 Disposals b- b- b- 1 483 -b 1 483 TOTAL MINOR ASSETS - - - 18 882 - 18 882
Specialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment Number of minor assets at cost -b -b -b 15 511 -b 15 511 TOTAL NUMBER OF MINOR ASSETS - - - 15 511 - 15 511
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 DISCLOSURE NOTES TO THE ANNUAL STATEMENTS for the year ended 31 March 2013
30. Intangible Capital Assets
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013 Opening Current Year Additions Disposals Closing balance Adjust-ments Balance to prior year balances
R’000 R’000 R’000 R’000 R’000
COMPUTER SOFTWARE 15b569 - - - 15b569 TOTAL INTANGIBLE CAPITAL ASSETS 15 569 - - - 15 569
30.1 Movement for 2011/12
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012
Opening Additions Disposals Closing balance balance R’000 R’000 R’000 R’000 244
COMPUTER SOFTWARE 15b569 - - 15b569 TOTAL INTANGIBLE CAPITAL ASSETS 15 569 - - 15 569
31. Transfer of functions
During the accounting period under review, Treasury transferred bellow functions:- • Supplier Chain Management; and, • Human Resource Management.
The transfer of functions had no direct impact to the ƒ nancial position (i.e. Assets and Liabilities of the department had not affected), however there are assets transferred from Treasury.
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 UNAUDITED ANNEXURES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2013 1 1 6 6 Act Capital Current Appro-priation % of Transferred Available funds Actual
Transfer 245 Available Adjustments Total Roll Overs TRANSFER ALLOCATIONTRANSFER EXPENDITURE 2011/12 ------7 Act R’000 R’000 R’000 R’000 R’000 % R’000 R’000 R’000 Adjusted Appropriation Appropriation s ------r e L ------7 f s A n T a O r Public Corporations T T NAME OF OF NAME PUBLIC CORPORATION/ PRIVATE ENTERPRISE Amalgamated Bank of South Africa UNAUDITED ANNEXURE 1E UNAUDITED ENTERPRISES PRIVATE AND CORPORATIONS PUBLIC TO TRANSFERS/SUBSIDIES OF STATEMENT
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 UNAUDITED ANNEXURES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2013 1 146 1 146 1 Act Appro-priation 30% 30% % of Transferred Available funds Available 455 455 Actual Transfer b 500 1 1 500 1 Available 246 - - Adjust-ments Total - - TRANSFER ALLOCATIONTRANSFER EXPENDITURE 2011/12 Roll Overs ------b 500 1 1 500 1 Act R’000 R’000 R’000 R’000 R’000 % R’000 Adjusted Appropriation s r e f s y on Duty n a r T Total Injur HOUSEHOLDS UNAUDITED ANNEXURE 1H UNAUDITED HOUSEHOLDS TO TRANSFERS OF STATEMENT
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 UNAUDITED ANNEXURES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2013 - - - Realised losses not not losses recoverable i.e. claims paid out paid claims - - 2013 Guaranteed Guaranteed interest for year year for interest ended March 31 4-- 5-- 4-- 7-- 7-- 7-- 133 357 31 March 2013 - - Revaluations balance Closing - --7 --5 --1 - --2 --2 --2 the yearthe reduced/ cancelled/ cancelled/ Guarantees 247 repayments/ released during b -- - 285 year 27 27 during the during Guarantees draw downs draw - b - b b - 27 72 20 54 - 55 14 balance Opening Opening 38 95 1 April 2012 ------R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000 capital amount Original guaranteed respect of Guarantee in Guarantee Guarantor institution Standard Bank Standard ABSA Bank Peoples Nedbank Old Mutual Unique Finance TOTAL First National Bank Housing UNAUDITED ANNEXURE 3A UNAUDITED OF FINANCIALSTATEMENT GUARANTEES – LOCAL MARCH ISSUED 31 2013 AS AT
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 UNAUDITED ANNEXURES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2013 17 550 17 1 006 848 1 803 13 893 R’000 Closing Balance 31 March 2013 - - b R’000 Liabilities recoverable (Provide details hereunder) details (Provide -- -- 11 (300) (289) R’000
248 year the during reduced Liabilities paid/cancelled/ Liabilities b 3 593 65 100 3 428 R’000 the yearthe Liabilities incurred during incurred during Liabilities 13 668 13 1 503 952 10 465 748 R’000 Balance Opening 1 April 2012
b tment Claims for damages as of motor vehicle a result accident and Claims for unlawful arrest detention Claims for impoundment of motor vehicle Claims against the depar TOTAL Nature of Liability of Nature Claims for breach of contract Claims for breach UNAUDITED ANNEXURE 3B UNAUDITED OF CONTINGENTSTATEMENT LIABILITIES MARCH 31 2013 AS AT
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 UNAUDITED ANNEXURES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2013 - - 5 34 2 36 3 1 566 3 969 3 R’000 - - 76 16 17 581 690 R’000 ------R’000 - - - -- 17 17 outstanding balance rmed Total ͤ 249 R’000 - - 5---2 34 2 36 3 1 566 3 969 3 R’000 -2 -8---8 - 7----- 1 16 76 581 690 rmed balance outstanding balance rmed Uncon ͤ R’000 Con 31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012 ety c Management c ͤ ce of the Chief Justice Department HEALTH AND Department HEALTH SOCIAL Development (Gauteng) TOTAL North West DepartmentNorth of West Human Settlement, Saf Social Development and Department of Transport Roads (Gauteng) Road Traf Corporation (National) Of ͤ Department of Defence Department of Defence ( National) Department of Transport and Department of Transport Roads (National) Government EntityGovernment North West DepartmentNorth West UNAUDITED ANNEXURE 4 UNAUDITED CLAIMES RECOVERABLE
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 UNAUDITED ANNEXURES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2013 - 2 74 21 193 8 112 7 819 - 29 20 441 176 31 720 32 386 ------16 575 16 575 16 outstanding balance rmed Total ͤ 250 - 2 74 21 193 8 112 7 819 -3 - - -3 - 29 20 441 176 15 811 15 15 145 rmed balance outstanding balance rmed Uncon ͤ R’000 R’000 R’000 R’000 R’000 R’000 Con 31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012 osition Department of Performance monitoring and Evaluations TOTAL South African Police ServicesSouth African Police (National) Department of Justice and Constitutional Development Department of Finance (Gauteng) Printing Works Government Government Garage Transport Garage Transport Government (Gauteng) Government EntityGovernment Department – Amounts included in Financial P UNAUDITED ANNEXURE 5 UNAUDITED INTER-GOVERNMENT PAYABLES
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 UNAUDITED ANNEXURES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2013 - - - - 886 1 288 2 196 (1 794) R’000 2011/12 - - - - 66 317 340 (89) Quantity 2 284 1 288 ------(1 227) 2 375 (152) R’000
2012/13 251 289 317 ------38 (2) (64) Quantity Note ear Inventory balance (Less): Disposals Opening balance Add/(Less): Adjustments to prior y Add/(Less): Adjustments Add: Additions/Purchases - Cash Add: Additions/Purchases Add: Additions - Non-cash (Less): Issues Closing balance UNAUDITED ANNEXURE 6 UNAUDITED INVENTORY
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 NOTES
252
Gauteng Provincial Government| Department of Community Safety | Vote 9 | Annual Report 2012/13 Gauateng Provincial Government Department of Community Safety Annual Report 2012/13
Vote 9
PR147/2013 ISBN: 978-0-621-41881-1