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2020-AGM-General-Ass Hockey Manitoba Annual General Meeting May 2, 2020 - Winnipeg, MB Via Video Conference Call Assembly Session MINUTES 9:00 pm – 12:07 PM Attendance: Bill Whitehead (President), Bert Dow (Vice President), Brian Franklin (Member at Large), Tony Franklin (Chair, Development), Ray Brethour (Chair Senior), Ken Gladden (Chair Minor Rural), Chris Hall (Chair Minor, Winnipeg), Cal Harrison (Chair Female), Dale Fossay (Chair Junior), Ferdi Nelissen (Female Central Plains), Mike Neill (Development Central Plains), Dave Underwood (Director Interlake), Shelly Nichols (Female Yellowhead), John Ferg (Director Central Plains), Ken Kutzak (Director Norman), Phil Fafard (Director Parkland), Ron Larocque (Director Norman), Guy Williams (Director Westman), Dan Johnson (Director Yellowhead), Marc Lyver (Hockey Brandon), Matt Bestland (Pembina Valley), Linda Benson (Female Council), Guy Jeanson (Director Hockey Winnipeg), Russ Cassidy (Director Hockey Winnipeg). StafF Resource: Peter Woods (Executive Director), Jessica Horton, (Manager Operations), Bernie Reichardt, (Director Development). 1. Call to Order President Bill Whitehead called the meeting to order at 9:02 AM. The President thanked everyone for their attendance this week at their respective council meetings and Assembly Session; great discussions and openness to positive change in all councils. 2. Approval of Agenda Motion: Matt Bestland/Brian Franklin Moved to approve the agenda as circulated. CARRIED 3. Approval of 2020 Semi Annual Fall Assembly Minutes Motion: Cal Harrison/Ken Gladden Moved to approve the January 18, 2020 Semi Annual General Meeting Assembly minutes as circulated. CARRIED 2 4. Business Arising No specific business arising, topics have been included in agenda for discussions. 5. President's Report Report contained in the Agendas and Reports booklet on pages 8 - 11, which were circulated to membership. The President indicated that this would be his last official report because he would be stepping down at the end of his term, which expires on June 1, 2020. He praised the volunteers and staff for their commitment to the game especially over the past few months in dealing with the COVID-19 virus and the sudden cancellation of the 2019 – 2020 season. The President shared his disappointment and the impact that COVID-19 has had on the sporting world but supported the Hockey Canada decision to cancel the season and emphasized it was for the safety, well-being and health of our members and the sporting community. He expressed his regret in not being able to say physically goodbye to everyone in person but was nevertheless pleased that we were able to continue to operate albeit not in the usual manner. However, the President was also pleased to identify some positive highlights of the season, which included the Hockey Canada U18 Women’s Nationals that was hosted in Morden/Winkler in November. Once again the host stepped up and did an exceptional job in showcasing their community and delivered an outstanding tournament performance. The President also looked forward to Manitoba hosting the 2020 Midget Regionals in Virden and the 2020 National Junior A Championship in Portage la Prairie, however both were victims of the season cancellation. The Midget Regionals has been rescheduled for Virden in 2021 while the Junior A Championship will return in 2023 to Portage. The President congratulated the successful candidates on their appointment/reappointment to the Board of Directors - Mike Neill (Chair Development), Dale Fossay (Chair Junior), Ray Brethour (Chair Senior), Tony Franklin (Vice President) and Bert Dow (President). The President also thanked Brain Franklin (Past President, Member at Large) and Ken Gladden (Chair, Minor Rural) for their longstanding commitment and service to the game. Both Brian and Ken will not be returning to the Board for the 2020 – 2021 season. The President expressed his pride in the accomplishments of Hockey Manitoba over his 8 year term and indicated that our organization was a trail blazer in the introduction of a number of initiatives ahead of a number of Provincial Branches, which we all should take pride in achieving. A few important and memorable achievements that standout are, • The Hockey Manitoba 100th Anniversary and celebration of our centennial season was indeed impressive and demonstrated the pride, history and excellence of hockey throughout Manitoba. • The forward introduction and ½ concept for novice hockey prior to the large majority of other branches throughout the country demonstrated the progressive thinking and accelerated advancement of hockey in Manitoba. • Acceptance and activation of a new Governance Model 4 years ago to more effectively manage and deliver hockey throughout Manitoba. 3 The President also made a point to thank Scott Furman, West Regional Director Engagement Department (Hockey Canada) for the 17 years he worked for Hockey Manitoba, as well as, welcoming the four new staff appointments this year – Lauren Osborne (Coordinator, Registration and Support Services), Ezra Ginsburg (Coordinator, Communication), Saxon Miller (Coordinator, Grow the Game) and Jessica Horton (Manager, Operations). All four additions have had a positive impact on the Hockey Manitoba operations and program delivery. 6. Executive Director's Report Report contained in the Agendas and Reports booklet on pages 11 - 18, which was circulated to membership. The Executive Director highlighted a few items, • The Executive Director indicated that he has participated in weekly Sport Manitoba conference calls with the sporting residents of Sport Manitoba during the COVID-19 pandemic. Sport Manitoba has been working with the Provincial Government to develop Return to Play protocols for sports to resume as health restrictions are relaxed. Golf and Tennis have provided protocols for safe play to the province, and were approved to resume under those protocols n phase one of the Restoring Safe Services plan, which was announced on April 19th. No timetable has been provided by the Province for the resumption of any further sports, however no sport activity will be able to proceed until protocols have been submitted to the Province, and reviewed by the Chief Public Health Officer for Manitoba. • Hockey Manitoba is in the process of submitting an application for the Canada Emergency Wage Subsidy (CEWS). Since Hockey Manitoba does not have a payroll number and is not recognized by Canadian Revenue Agency (CRA), Sport Manitoba will be applying on behalf of Hockey Manitoba. Sport Manitoba provides payroll service for all sports. CRA has indicated one payroll number is not unique. • Hockey Manitoba is also exploring options for additional granting opportunities including the Canadian Emergency Business Account (CEBA). This loan provides $40,000 to small business with payroll between $20,000 - $1,500,000 in 2019. The loan is interest free until December 2022. If it is paid pack in full by December 10, 2022, $10,000 of the loan is forgivable. • Hockey Canada has been hosting regular operations conference calls to update the Executive Directors on the status of COVID-19 with an additional focus on Return to Play and what will be the new normal. We need to be flexible and patient regarding Return to Play. Any Return to Play will be subject to direction from the Provincial Government, Regional Health Authority as well as the Municipal facilities specific to the planning and timing of the installation of the ice. • Hockey Canada recently announced the cancellation of the Wayne Gretzky/Ivan Hlinka U17 tournament that was scheduled for Edmonton/Red Deer in August, as well as, the Hockey Canada Foundation Golf Gala planned to be held in Niagara. Hockey Canada is also reviewing their summer schedule and it is anticipated that over the next week to 10 days they will be announcing all program cancelations until September 1, 2020. This will include all national team programming and camps for the U17 Male, U18, Women and U20 WJC. 4 7. Financial Report Report contained in the Agendas and Reports booklet on pages 18 - 21, which was circulated to membership. The Executive Director outlined the submitted financial report and highlighted a number of areas in the circulated document, which included category variances above or below the approved budget. 2019 - 2020 Projections & 2020 - 2021 Budget We are circulating the following information to all representatives at the meeting: • 2019 – 2020 Budget/Projections • 2020 - 2021 Budget • 2019 - 2020 and 2020 – 2021 Notes As indicated the budget information includes detailed notes on all revenues and expenses, explaining variances for items to assist in the understanding and clarification of our financial forecast, budget process and financial position. We welcome questions during the review on Saturday, and of course at any time moving forward. We are currently projecting a surplus of ($1,894.42) in 2019 - 2020, with a $10,000 contingency remaining in place. While there are fluctuations in a variety of budgeted areas, as has been the case periodically in the past, unbudgeted funding received from outside sources, particularly Hockey Canada, would typically have the greatest fimpact on the fiscal year, however the finish to the 2019 – 2020 season was anything but a typical year. The cancellation of the 2019 – 2020 season on March 13th reduced our projected revenue by ($613,730) while our corresponding expenses were compressed by ($615,625). This projection is based on information at this time, however we have not yet completed our reconciliation,
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