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Little Missenden Parish Council Minutes of Finance & Planning

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Little Missenden Parish Council Minutes of Finance & Planning Page 1 of 5 Little Missenden Parish Council Minutes of Finance & Planning Meeting Monday 15th August 2016 The Meeting commenced at 7.30pm Attendees: Cllr. Mr. J. Dominy – Chairman Cllr. Mr. N. Vigart – Vice-Chairman Cllr. Mr. L. Giles - Chairman of Planning Cllr. Mr. G. Spiller – Chairman of Open Spaces Cllr. Mrs. S. Geraghty Cllr. Mr. P. Rawbone Cllr. Mr. S. Burke Apologies were received and accepted from Cllr Baker & Werbiski. 16/94 Public Discussion 16/94.1 A member of the public attended the meeting with an interest in becoming a Council Member for Little Missenden & Little Kingshill Ward. Mr Jeff Gibson gave a brief presentation outlining his experience and interest in the role. 16/95 Co-Option of Councillor 16/94.2 It was proposed by Cllr. Vigart and seconded by Cllr. Geraghty that Mr Gibson be Co-opted as a Ward Councillor for Little Kingshill & Little Missenden Ward. The Clerk would provide Mr Gibson with the appropriate documentation associated with this Co-option. Action: The Clerk 16/96 Declarations of Interest 6/96.1 Nil. 16/97 Minutes of Last Meeting 16/97.1 The Minutes of the Council Meeting held on 18th July 2016 were confirmed and signed as a true record with two amendments made. 16/98 Matters Arising 16/98.1 Matters arising from the meeting 18th July 2016 were reviewed, noted and updated. MoPCM 15th August 2016 19th September2016 Page 2 of 5 16/99 Parish Council Committee Business 16/99.1 Planning (Cllr. Giles in the Chair) 16/99.1.1 The Applications listed in Attachment 1 were considered and the indicated views of the Members recorded. The current planning decision and appeal notices were also noted. 16/99.1.2 It was noted that an email had been received regarding compensation for residents affected by HS2 and Cllrs Vigart & Burke requested copies. Action: The Clerk 16/99.1.3 It was noted that an HS2 Petitioners' meeting was held on 25th July at Rossetti Hall. The Chairman of Planning told the meeting that the LMPC presentation was due to be take place on the 17th October 2016 but this date may well change. 16/99.1.4 It was noted that the response to the WDC Local Plan had been submitted and the Chairman wished to convey his thanks to Cllr. Werbiski for her hard work in producing this document. It was AGREED to send a copy of the submission for information to District Cllrs Varley and Titterington. Action:- the Clerk 16/99.2 Finance and General Purposes (Cllr. Vigart in the Chair) 16/99.2.1 Current expenditure for August was reviewed and approved (Attachment 2). 16/99.2.2 A letter had been received from St John the Baptist Church in Little Missenden requested a grant towards the upkeep of the church ground and it was AGREED by the Members that £460 be granted. 16/99.2.3 A letter had also been received by Dial a Ride requesting a grant towards their running costs. This was debated and it was AGREED by the members to decline this request. 16/99.2.4 It was AGREED by the Members to expend £1,550 as per the quote received from Ridgeway Woodland regarding the tree maintenance work which had been identified. 16/99.2.5 It was debated and AGREED by the Council Members to expend £800 (including Licence costs) as per the Ridgeway Woodland Quote, to purchase trees to plant within each Ward to commemorate the Queens 90th Birthday. It was suggested that the trees be ordered now, in time for Ridgeway Woodland to plant out in the Autumn Season. Action: The Clerk 16/99.2.6 It was AGREED by the Members to expend £600 to dismantle the Mound Slide at Little Missenden Play Area, with the steps and slide being retained. 16/99.2.7 The Clerk told the Meeting that he had received a quote of £240 to repair the panels of laminated glass in the two Bus Shelters in Holmer Green which had recently been broken. It was AGREED by the Members to go ahead with this expenditure. MoPCM 15th August 2016 19th September2016 Page 3 of 5 16/99.2.8 The Clerk reported that with the ongoing problems with the concrete lighting column (LC73) and it was the Clerks opinion that the most economical solution would be to replace the existing concrete column with a new steel column. In addition two lanterns had failed and had been replaced this being agreed at a previous Council Meeting. The decision by the Clerk was made as work by CU Lighting was currently being carried out and would result in savings. It was AGREED that the cost associated with this work would be taken from contingency. 16/99.2.9 The Chairman of Finance requested that the Members accept the Financial Regulations for 2016, which were on the LMPC Website. It was AGREED by the Members to accept these regulations. 16/99.2.10 The Chairman of Finance requested that the signatories to the PC Bank Account be stated in the minutes. The signatories are as follows:- Cllr. Jeff Dominy, Cllr. Nick Vigart, Cllr. Les Giles, Cllr. Gerry Spiller & Cllr. Sandra Geraghty. 16/99.2.11 The Council Members debated the external lighting at the Hall, and in light of the recent insurance claim, it was AGREED by the Members to instruct Brand Lighting Design to carry out a lighting survey at a cost of £245. 16/100 Other Matters 16/100.1 Cllr Giles reported that following a survey with the local residents of Little Kingshill the general opinion was not to install street lighting adjacent to the School, the Youth Club and the Village Hall. Cllrs Giles & Vigart were charged with preparing a letter to be sent to the School from the Parish Council thanking the children for their hard work in preparing their proposal. Action: Cllrs Giles & Vigart 16/100.2 The Chairman told the meeting that he had received two resignation letters from Cllr Rose, one resigning from the Parish Council and one from the Chair of Rossetti Hall. The Chairman wished it to be minuted that the PC was grateful for all the hard work Cllr. Rose had put into both roles. 16/100.3 The issue was raised and noted regarding applicant Councillors being co-opted onto the Parish Council but who do not reside within the Ward where a vacancy exists. 16/100.4 Cllr. Vigart suggested that the PC compile a list of preferred suppliers for maintenance work around the Parish. Suggestions to the clerk. Action: All Cllrs 16/100.5 It was noted that as Cllrs. Vigart and Geraghty will be absent from the September Council Meeting, Cllr Burke would be reporting on Finance. 16/100.6 It was also noted that Cllr. Giles may not be able to attend the September Council Meeting and Cllr. Rawbone would be reporting on Planning issues in his absence. MoPCM 15th August 2016 19th September2016 Page 4 of 5 16/100.7 The Chairman told the meeting that a request had been received from Neil Gibson from BCC to attend a PC Meeting to discuss the proposed streamling of BCC. It was suggested that Monday 5th December would be appropriate. Action: Assistant Clerk 16/100.8 Cllr. Rawbone has now taken over the responsibility of updating the TfB LAT list and all TfB problems for inclusion on the list should now be directed to him. 16/100.9 Cllr. Burke provide the meeting with an update in respect of meeting with TfB to discuss speeding and parking matters and also the progress that he had made with Swarco Traffic (TfB approved suppliers of PVAS’s). It was agreed by the Members that the following actions be completed prior to the forthcoming Open Meeting at Hyde heath on 5th September- Action: Cllr Burke to pursue the attendance of a TfB Representative with John Lowe of TfB and County. Councillor Tricia Birchley at the Hyde heat Open Meeting The Clerk to pursue with TfB the costs and procedure for the proposed installation of the PVAS in Heath End Road. 16/93 Dates of next Meetings. 16/93.1 The dates for next meetings are:- Planning Meeting th Monday 5 September 2016 commencing 7.00pm at Hyde Heath Village Hall Open Meeting Monday 5th September 2016 commencing 8.00pm at Hyde Heath Village Hall Council Meeting th Monday 19 September 2016 Rossetti Hall There being no further business the meeting closed at 9.50pm Attachment 1- Planning Applications – 15th August 2016 Attachment 2 - Expenditure for August 2016 Signed as an accurate record of the Meeting Cllr. Jeffrey Dominy 19th September 2016 Chairman MoPCM 15th August 2016 19th September2016 Page 5 of 5 Abbreviations used in the Minutes TfB – Transport for Bucks Cllr. – Councillor BCC – Bucks County Council PC – Parish Council CDC – Chiltern County Council LMPC – Little Missenden Parish Council WDC – Wycombe District Council LAT – Local Area Technicians LKVS – Little Kingshill Village Society PA – Planning Application MoPCM 15th August 2016 19th September2016 Little Missenden Parish Council Planning Applications – Planning & Finance Meeting 15th August 2016 Application Ref. Address Proposal Relocation of entrance with single storey front extension, linked extension and conversion of garage to habitable Endstead accommodation with flat to Heath End Road pitched replacement roof, two CH/2016/1247/FA Little Kingshill single storey rear extensions, Great Missenden hipped to gabled roof extension, Buckinghamshire front and rear dormer structures, HP16 0EB front roof dormer rear skylight to create habitable accommodation in roofspace, fenestration alterations OBJECTION:- Reason for Objection Overdevelopment of Plot 5 Ridings Cottages Holmer Green Single storey side/ rear High Wycombe CH/2016/1271/FA extensions and single storey front Buckinghamshire extension.
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