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Draft Minutes 15.06.2020

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Draft Minutes 15.06.2020 All correspondence should be addressed to: Council Offices The Clerk to the Council 38 New Pond Road Holmer Green Bucks HP15 6SU Phone: 01494 715429 e-mail [email protected] www.littlemissendenpc.co.uk Minutes of Little Missenden Parish Council Meeting held on 20th June 2020 via Zoom. Attendees Parish: Councillor S. Burke – Chair; Councillors S. Baker, D. Hill, S. Geraghty, and G. Spiller County: Councillors P. Martin; V. Martin and P. Birchley Officers: Helen Hogan – Clerk & RFO; Lynne Lusby – Assistant Clerk Members of the Public – Jane Fallon and one other resident were in attendance. 1. Public Forum Councillor S. Burke invited members of the public in attendance to speak. Jane Fallon spoke regarding CC/0059/19 HGSS. Jane attended the Planning Meeting held on 11th June 2020 as LMPC had not been made aware of the meeting as it was held under Wycombe Planning and not Chiltern. Jane spoke for the three minutes allowed at this meeting to raise concerns which are shared by many residents regarding the travel plan presented by HGSS. Prior to that meeting Jane Fallon had also been in touch with Hazlemere Parish Council who also had not been informed of the meeting. She advised LMPC that her research into the permissions allegedly received by HGSS for park and stride demonstrated that three sites had not been approached by the school and had no knowledge of the proposals. The Head of HGSS has led the planning department to believe that these sites are already functioning and that there are no cars from the school parking in Parish Piece as a result. Jane Fallon has tried to find documents such as adverts for the plan and site notice expiry dates but has found these are not available. She also reported that she knows of five residents who completed an online consultation form, they believed was going to planning (but have since discovered it was from HGSS) giving their opinions and objections, only two of these have been used. Jane Fallon stated that HGSS has a duty to be truthful regarding the Safer Routes to School and that the survey carried out by Origin is not a true reflection of what happens. The other member of public in attendance did not wish to speak. The Public Forum was closed by the Chair at 19:41. 2. To receive Apologies from Councillors for non-attendance. Apologies have been received by the Clerk from Councillors K. Anderson, D. Baker, W. Marzouk, and A. Timon. 3. To receive declarations of interest relating to this meeting. None declared. 4. To receive and approve the previous Council Meeting Minutes for March 16th 2020; an Extra- Ordinary Meeting, called by Councillor S. Burke, held on 11th May 2020 at 2:00pm and May 18th 2020. It was RESOLVED that the minutes from these meetings are an accurate representation and (ACTION) will be signed by Councillor S. Burke and filed at the office. 5. To update the Actions Schedule. Actions were noted. 6. To receive and note reports from County Councillors. Hyde Heath - County Councillor Patricia Birchley (CPB) reported that she has been in contact with other County Councillors, the Environmental Health Officer, the local Police, Hyde Heath Village Society and the local Neighbourhood Watch regarding issues at Hyde Heath resulting from the local public house opening an off licence service. She stated that this is a common problem across the county and that public houses are important to villages and balance needs to be struck. Councillor S. Burke wished to note that the support CPB has given is much appreciated and reported that the lack of consideration and anti-social behaviour is from non-locals. HS2 - CPB reported that she will be attending a meeting on 16th June 2020; along with Andrew Cordiner and County Councillor Peter Martin; regarding the removal of the temporary works at Little Missenden. It was noted that HS2 does not need to apply for permission to extend their use. Regarding the A413 and new entrance will be made to make safer as the Hyde Heath entry is not considered safe. She raised concerns about residents leaving Little Missenden and turning right onto the A413 and the speeds of cars after having been delayed by road works. It was noted by Councillor D. Hill that there has been an increase in traffic driving through Little Missenden as a result of the works and that speed limits are not being adhered to. Road Surfaces in Hyde Heath - CPB has written for improvements to be made to the road surface at Chalk Hill by the railway bridge and to request that Brays Lane go on the list for resurfacing in 2020. She has a meeting with the Local Area Technician (LAT) on 16th June and will inform them that the banks of Chalk Lane are near to collapse due to damage from large commercial vehicles and the hedges require cutting back by the owners. 19:53 CPB left the meeting. 20:18 County Councillor Peter Martin (CPM) joined the meeting and apologised for arriving late. HS2 – CPM reported that the issues with traffic control along the A413 have resulted in Hyde Heath and Little Missenden villages becoming ‘rat runs’. Andrew Cordiner has requested safety documents from Bucks regarding this issue at a meeting CPM attended but was informed that they are confidential and cannot be released. HS2 is not being given to the Community Board. Andrew Cordiner is pushing for a resolution and a second meeting will take place on 16.06.2020 which CPM will also be attending. Councillor Geraghty wished to note that LMPC and other Councillors must persist in asking questions in order that Parish views are recognized by HS2. CPM reported that within Great Missenden he is in discussion with three local schools regarding the link road widening works which are scheduled to begin in September and run for eight weeks. He stated that there could potentially be issues with entering and leaving Great Missenden and this could put extra strain on other routes within the parish of LMPC. 2 | P a g e CPM reported that the bloom in the lake at Shardeloes has not been accepted by HS2 as their responsibility as it cannot be assured where this originated. Andrew Cordiner and Dame Cheryl Gillan have raised this with the Environment Agency. If the water is contaminated no further permissions will be given to HS2. A response is awaited and CPM will report further at the next meeting. The HS2 Road Safety fund has not yet been launched. Railway Bridges - CPM reported that the bridge at Nags Head Lane will be inspected by Network Rail and the road will be closed. Several bridges within the area look to be in need of repair. He will advise LMPC once results are available. Planning - Regarding planning and HGSS and non-notification of LMPC CPM has looked into this and the planning department claim they did advise LMPC but used the wrong email address. LMPC are no longer receiving notifications for planning applications in Hyde Heath and CPM advised that they are currently being sent to Chartridge Parish Council and will look into this on behalf of LMPC. Devolved Services – Buckinghamshire Council will want to put services to Parish Councils but no action has been taken to set this up as yet. LAF – This has been replaced by the Community Board which will be taking up the district area function and has a budget of £112,000.00 for restructuring and economic development. The Board is not yet functioning. Buckinghamshire Council – CPM noted that LMPC have raised a concern regarding poor communication from Buckinghamshire Council and is following this up. He wished to note that proper control of agenda exclusions is not begun yet and Bucks wish to respond to the views of the meeting rather than Councillors present. CPM left the meeting at 20:39. 7. Chairman’s Report – Councillor S. Burke i. Holmer Green Sports Association – updates. Councillor S. Geraghty was invited by the Chair to give updates on the lease received from the solicitors. Councillor Geraghty reported that all appeared to be in order with the exception of the seal and Director requiring change to reflect the lease is no longer with CDC but with BC – she has already noted this with the Clerk. It was RESOLVED that the next steps should be taken to complete. ACTION – Clerk to note changes with solicitor and advise continuation to completion to take place. CPM joined the meeting at 20:18 and was invited by the Chair to make his reports (See above agenda point 6.). ii. HS2 – Letter to Buckinghamshire Council CE – Rachael Shimmin. A response has not yet been received. It was discussed that the selling point of the Unitary Council was that closer liaison between groups would be better facilitated, however LMPC do not feel that is the case at present, especially as HS2 is not being given to the Community Boards. Councillor Geraghty stated that LMPC must persist in asking questions and seeking answers to prevent 3 | P a g e Parish Councils from being forgotten in the processes and decisions being made that affect local residents. 8. Individual Committee Reports 8. A the Chair of Planning – Councillor S. Baker i. CC/0059/19 HGSS – update from Bucks Council Meeting 11.06.2020. Councillor S. Baker reported that the result of the Planning Meeting on the 11th June 2020 was disappointing. LMPC have no record of being notified regarding this meeting and will ask the IT Company to check the email records. Following the case was challenging as the only application showing on the website was an old one and not this one.
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