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Booking and Cancellation Terms (Annex 1)

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Booking and Cancellation Terms (Annex 1) Bussiklubi (B) Contract period 1.5.2015 - 30.4.2016 Booking and cancellation terms (annex 1) RATES The Rates are for the Relevant Validity Period and are applicable to all individual and group bookings in Finland and Estonia. Rates for Russian properties are applicable to all individual bookings only. All rates are in EUROS except Russian properties' rates in Russian RUB. All rates are net and per room. All rates are inclusive of buffet breakfast and VAT.Should the VAT change during the duration of the contract and/or official government imposes taxes and/or service charges included into the contract rates, S-Group reserves the right to amend the rates according to change. All rates are subject to availability and for offline sales only. Rates can be sold as room only or as part of a package. Spa Hotels rates incl. one visit in the Spa / person except for Break Sokos Hotel Koli where no entrance included. Double / Twin room for single use will be charged at double occupancy rate. AVAILABILITY All rates are subject to availability. Hotel will confirm availability based on reservation requests received All rates are for offline sales only. Rates can be sold as room only or as part of a package CHECK IN/CHECK OUT Check in time: 3pm ( except Estonian properties check in time: 2 pm) Check out time: 12 noon MEAL OPTIONS Half board is available on request and any meal options must be ordered mimimun of 72 hours prior to arrival Early breakfast is available from hrs 5 am on request and must be ordered minimum of 72 hours prior to arrival Boxed breakfast / Take away breakfasts are available on request for a fee and must be ordered a minimum of 72 hours prior to arrival. If no such information is received on time, hotel reserves the right not to arrange the service Group cancellation schedule also applies for pre-ordered food and beverage services. EXTRA BEDS Baby cot: Child 0-2 years in baby cot free of charge. Max 1 baby cot per room Sokos Hotels Children below 16 years of age sleep free of charge in parents room when sharing existing bedding Radisson Blu Children below 17 years of age sleep free of charge in parents room when sharing existing bedding Additional extra beds for children and adults as well as junior mattresses are charged separately. Extra beds are not included in allocations. GROUP DEFINITION AND FREE POLICY A booking can be considered as a group reservation when it consists of a minimum of 11 persons at the time of booking. FOC policy Finnish Properties: 1/2 twn free per every 15 persons paid for. Every 16th person foc in half board arrangements. Max 3 persons foc / group FOC policy Estonian Properties: 1/2 twn free per every 17 persons paid for. FOC policy does not apply for half board arrangtments. Max 3 persons foc / group NO SHOW In case of No Show, Hotel will charge the partner the first night of the total stay as penalty CANCELLATION Following regulation applies unless no other special cancellation terms are stated & agreed between Partner and Hotel All cancellations have to be made in writing received by the Hotel from the Partner FIT Unless otherwise agreed in connection with the booking or unless there are other conditions stated in the agreement FIT booking can be cancelled: Finnish porperties not later than by 6 p.m. on the day of arrival, Russian properties not later than by 6 pm day before arrival, Estonian properties not later than noon day of arrival. GROUPS Cancellation Schedule 6 - 20 rooms 21 - 50 rooms 51 - 70 rooms > 70 rooms 100% cancellation 14 days prior to arrival 28 days prior to arrival 56 days prior to arrival 90 days prior to arrival 50% cancellation 7 days prior to arrival 14 days prior to arrival 28 days prior to arrival 60 days prior to arrival 25% cancellation 3 days prior to arrival 7 days prior to arrival 14 days prior to arrival 30 days prior to arrival Cancellation policy for groups with more than 101 rooms booked will be mutually agreed between Partner and Hotel and confirmed in writing For cancellation and / or released rooms not received according to the Cancellation Schedule stated above, the Hotel is entitled to a cancellation fee equal to number of cancelled room nights multiplied The above cancellation schedule also applies for pre-ordered food and beverage services. LUGGAGE HANDLING Luggage handling can be arranged for a fee for groups with a written notice not later than 72 hours prior to arrival. PRE-PAYMENT/DEPOSIT: Payment is due according to invoice sent by the hotel. If prepayment/deposit is not received according to invoice Hotel has the right to cancel reservation(s). If prepaid group is cancelled according to cancellation terms and conditions, prepayment will be refunded to Partner. A bank fee of 10 € will be deducted from total amount. Smallest refunded amount to Partner is in total 50 € Pre-payment for larger groups/longer stays might be requested. ALLOCATION Allocations include only standard rooms for single and twin use. Upgrade rooms such as superior and business rooms are on a request basis and subject to availability. Extra beds/persons are on a request basis and subject to availability. Participating Hotel reserves the right to reduce the allotment if the materialization of the allotment is less than 70 percent (%) as of the end of first six (6) months of this agreement. In such case, Participating Hotel will notify Partner in writing minimum of thirty (30) days prior allotment reduction takes place. Separate terms and conditions for tour series may apply and be agreed. ROOM RATES Contract period 1.5.2015 - 30.4.2016 USER Standard Room Standard Room Superior Room Superior Room Extra bed Extra Bed Baby Cot DEFINED 1 person 2 persons 1 person 2 persons Adult (child 0-15) (child 0-2) CITY PROPERTY CODE PROPERTY NAME RATE EUR EUR EUR EUR EUR EUR EUR ESPOO HELZS Radisson Blu Espoo TO/WS 6 72 82 92 102 20 10 free of charge ESPTAP Original Sokos Hotel Tapiola Garden TO/WS 14 62 72 82 92 15 10 free of charge HELSINKI HELALB Original Sokos Hotel Albert TO/WS 3 82 92 - - n/a n/a free of charge HELALE Solo Sokos Hotel Aleksanteri TO/WS 11 78 88 108 118 25 25 free of charge HELHEL Original Sokos Hotel Helsinki TO/WS 11 77 87 97 107 30 10 free of charge HELPAS Original Sokos Hotel Pasila TO 16 64 74 84 94 15 10 free of charge HELPRE Original Sokos Hotel Presidentti TO/WS 7 70 80 90 100 20 10 free of charge HELTOR Solo Sokos Hotel Torni TO/WS 14 80 90 105 115 20 20 free of charge HELVAA Original Sokos Hotel Vaakuna TO/WS 12 79 89 104 114 15 15 free of charge HELZB Radisson Blu Seaside TO/WS 14 72 82 92 102 20 10 free of charge HELZH Radisson Blu Royal TO/WS 8 107 117 147 157 20 20 free of charge HELZR Radisson Blu Plaza TO/WS 5 150 160 210 220 20 20 free of charge VANTAA VANFLA Break Sokos Hotel Flamingo TO/WS 14 76 86 101 111 20 10 free of charge VANVAN Original Sokos Hotel Vantaa TO 19 69 79 89 99 20 10 free of charge HÄMEENLINNA HMLVAA Original Sokos Hotel Vaakuna TO/WS 7 72 80 - - 20 15 free of charge IISALMI IISKOL Original Sokos Hotel Koljonvirta TO/WS 14 68 76 68 76 20 15 free of charge JOENSUU JOEKIM Original Sokos Hotel Kimmel TO/WS 13 55 65 75 85 20 20 free of charge JOEVAA Original Sokos Hotel Vaakuna TO/WS 14 56 66 76 86 20 20 free of charge JYVÄSKYLÄ JYVALE Original Sokos Hotel Alexandra TO/WS 10 82 82 117 117 24 16 free of charge JYVJYV Original Sokos Hotel Jyväshovi TO/WS 9 83 83 98 98 24 16 free of charge JYVPAV Solo Sokos Hotel Paviljonki TO/WS 13 89 89 129 129 26 13 free of charge KAJAANI KAJVAL Original Sokos Hotel Valjus TO/WS 11 68 88 93 113 20 15 free of charge KOKKOLA KOKKAA Original Sokos Hotel Kaarle TO/WS 8 70 80 85 95 10 10 free of charge KOLI KOLKOL Break Sokos Hotel Koli TO/WS 6 73 83 98 108 25 20 free of charge KOTKA KOTSEU Original Sokos Hotel Seurahuone TO/WS 9 72 82 92 102 10 10 free of charge KOUVOLA KOUVAA Original Sokos Hotel Vaakuna TO/WS 9 72 82 107 117 10 10 free of charge KUOPIO KUOPUI Original Sokos Hotel Puijonsarvi TO/WS 14 70 78 90 98 15 15 free of charge KUUSAMO KUUKUU Original Sokos Hotel Kuusamo TO/WS 14 69 79 96,5 106,5 15 15 free of charge LAHTI LAHSEU Solo Sokos Hotel Lahden Seurahuone 75 86 - - 15 25 free of charge LAPPEENRANTA LAPLAP Original Sokos Hotel Lappee TO/WS 7 76 81 96 101 20 15 free of charge LEVI LEVLEV Break Sokos Hotel Levi TO/WS 10 74 79 104 109 25 15 free of charge MIKKELI MIKVAA Original Sokos Hotel Vaakuna TO/WS 5 69 79 84 94 15 15 free of charge NURMES NURSPA Break Sokos Hotel Bomba TO 19 62 82 - - 20 10 free of charge OULU OULARI Original Sokos Hotel Arina TO/WS 9 79 84 104 109 25 15 free of charge OULSPA Break Sokos Hotel Eden TO/WS 13 74 89 94 109 20 15 free of charge OULZH Radisson Blu Oulu TO/WS 13 69 79 - - 25 15 free of charge PORI PORVAA Original Sokos Hotel Vaakuna TO/WS 2 72 77 95 100 25 15 free of charge ROVANIEMI ROVVAA Original Sokos Hotel Vaakuna TO/WS 9 78 83 103 108 25 20 free of charge SAVONLINNA SAVSEU Original Sokos Hotel Seurahuone TO/WS 7 67 79 87 99 15 15 free of charge SALO SALRIK Original Sokos Hotel Rikala TO/WS 9 - - - - - - - SEINÄJOKI SEILAK Original Sokos Hotel Lakeus 69 79 84 94 15 15 free of charge SEIVAA Original Sokos Hotel Vaakuna 69 79 84 94 15 15 free of charge TAHKOVUORI TAHTAH Break Sokos Hotel Tahko TO/WS 15 68 76 88 96 20 15 free of charge TAMPERE TAMTOR Solo Sokos Hotel Torni Tampere TO/WS 9 82 92 107 117 20 20 free of charge TAMILV Original Sokos Hotel Ilves 70 79 95 104 25 17 free of charge TAMTAM Solo Sokos Hotel Tammer TO/WS 7 75 85 100 112 25 17 free of charge TAMVIL Original Sokos Hotel Villa 66 76 86 96 25 17 free of charge TURKU TURCIT Original Sokos
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