User Guide Skype for Business for External Meetings 7/1/2020

Table of Contents Introduction ...... 2 Join Skype Meeting Using Windows OS ...... 3 Join Skype Meeting Using MacOS ...... 5 Join Skype Meeting Using a Smart Phone ...... 7 Useful Links ...... 10

1 Skype for Business for External Meetings User Guide

Introduction This user guide is to assist guest users connect to Skype for Business meetings hosted by Saudi Aramco. Skype for Business allows guest users participate in Skype For Business meetings using one of the options below (Note: Scheduled meeting invitation sent by Saudi Aramo user is required): 1. From Windows OS desktop browser using the Skype Meetings plug-in 2. From MacOS using the Skype For Business client app 3. From smart phones using the Skype For Business mobile app

1. Click the meeting link provided in the invitation email. 2. Download and install the Web App plug-in if not installed. External/Internal 3. Click “Join the meeting.” Guest Through Web Browser (Windows 4. Type your full name “Firstname Lastname” then click OS) “Join.” 5. The browser might request permission for Microphone and Camera; please “Allow.” 6. Wait for admission from the meeting organizer.

1. Install Skype For Business client from the App Store. 2. Click the meeting link provided in the invitation email.

External/Internal 3. Open the meeting in Skype For Business client Guest Through 4. Type your full name “Firstname Lastname” then click Skype For Business “Join as Guest.” client (MacOS) 5. The client might request permission for Microphone and Camera; please “Allow.” 6. Wait for admission from the meeting organizer.

1. Click the meeting link provided in the invitation email. 2. The browser will open automatically asking you to open the Skype for Business app or install it if not installed Through Smart from App Store (iOS) or Google Play (Android.) Phones 3. Type your full name “Firstname Lastname” then click “Join as Guest.” 4. Wait for admission from the meeting organizer.

2 Skype for Business for External Meetings User Guide

Join Skype Meeting Using Windows OS Recommended web broswers: • Microsoft Edge (Not Internet Explorer) • Google Chrome • Safari • Firefox

Step 1: From the invitation email, click “Try Skype Web App.”

Step 2: Your browser should open automatically. Click “Join Using Skype for Business Web App instead.”

3 Skype for Business for External Meetings User Guide

1. Install the Skype Meetings plug-in if you haven’t already. 2. Click “Join the meeting”

Step 3: Type your real full name as a guest, and click “Join.”

Step 4: Wait in the virtual lobby until gaining approval by the meeting organizer

4 Skype for Business for External Meetings User Guide

Join Skype Meeting Using MacOS Step 1: Install Skype For Business on Mac by going to the following link to install the client. (Click here) Step 2: Click Download

Step 3: Install the application by running the installer from Download Folder, and follow the instructions on screen.

Step 4: From the invitation email, click “Join Skype Meeting”

5 Skype for Business for External Meetings User Guide

Step 8: Click “Allow” to open the meeting in Skype For Business client

Step 9: Type your real full name as a guest, and click “Join as Guest.”

Step 10: Wait in the virtual lobby until gaining approval by the meeting organizer

6 Skype for Business for External Meetings User Guide

Join Skype Meeting Using a Smart Phone Step 1: Install Skype for Business For iOS For Android

Step 2: Open the meeting link from the invitation email, and click “Join Skype Meeting.”

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Step 3: Browser should open automatically. Click “Open,” and Skype for Business app should launch afterwards.

Step 4: Click “Join as Guest” Step 5: Type your full name as a guest

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Step 6: Wait in the virtual lobby until gaining approval by the meeting organizer.

Step 7: After gaining approval, you should be able join the meeting.

9 Skype for Business for External Meetings User Guide

Useful Links • Trouble installing the Web App plug-in • Help for Skype for Business on a mobile device

10 Skype for Business for External Meetings User Guide