Appendix 1

HOUSING CAPITAL MONITORING REPORT PERIOD 12 2020/21

Key Strategic Objective Approved Projected to Actuals at Carry Detailed Project Information 2021/22 2022/23 Budget 31st March, P12 Forward to Approved Approved 2020/21 2021 2021/22 Budget Budget

£ £ £ £ £ £ See Section on 'Major Component Major Component Replacement 3,001,030 3,001,030 4,516,538 (1,646,346) 18,685,816 15,921,000 Replacement'

Contingencies 0 0 0 0 See Section on 'Contingencies' 349,650 227,000

Demolitions 68,589 68,589 64,655 3,934 See Section on 'Demolitions' 450,000 3,250,000

See Section on 'Structural and Structural and Environmental 1,142,102 1,142,102 1,510,509 (251,971) 5,588,050 3,057,000 Environmental'

Other Capital Expenditure 8,731,441 8,731,441 11,412,389 (2,446,565) See Section on 'Other Capital Expenditure' 15,119,390 23,345,000

TOTAL PROGRAMME EXPENDITURE 12,943,161 12,943,161 17,504,091 (4,340,948) 40,192,906 45,800,000

CFCR 7,317,000 7,317,000 7,317,000 0 See Section on 'Income' 8,464,000 8,327,000

Draw on Accumulated Surplus 1,994,047 1,994,047 1,994,048 0 See Section on 'Income' 6,025,378 0

Borrowing 0 0 2,574,449 (2,231,588) See Section on 'Income' 21,946,914 29,757,000

Reserves 0 0 0 0 See Section on 'Income' 0 0

Scottish Government Funding 2,245,721 2,245,721 3,904,233 (1,878,610) See Section on 'Income' 3,025,864 7,716,000

2nd Homes Council Tax 1,366,005 1,366,005 1,421,748 (55,743) See Section on 'Income' 555,743 0

Commuted Sums 20,388 20,388 45,395 (25,007) See Section on 'Income' 25,007 0

Other Income 0 0 247,218 (150,000) See Section on 'Income' 150,000 0

TOTAL PROGRAMME INCOME 12,943,161 12,943,161 17,504,091 (4,340,948) 40,192,906 45,800,000

NET EXPENDITURE 0 0 0 0 0 0 1 Major Components Approved Projected to Actuals at Carry Key Project 2021/22 2022/23 Budget 31st March, P12 Forward to Milestone Approved Approved 2020/21 2021 2021/22 Budget Budget £ £ £ £ £ £

Project Budgets Approved 2020/21: - - SAC 5th March (Delegated Powers) & 1st July, 2020 - LP of 25th August, 27th October & 24th November, 2020 & 9th February, 2021 Major Component Replacements - Allocated 3,001,030 3,001,030 4,516,538 (1,646,346) See 15,376,466 0 Expanded Section Major Component Replacements - Unallocated 0 0 0 0 See 3,309,350 15,921,000 Expanded Section TOTALS 3,001,030 3,001,030 4,516,538 (1,646,346) 18,685,816 15,921,000

2 Contingencies Approved Projected to Actuals at Carry Key Project 2021/22 2022/23 Budget 31st March, P12 Forward to Milestone Approved Approved 2020/21 2021 2021/22 Budget Budget

£ £ £ £ £ £

Project Budgets Approved 2020/21: - - SAC 5th March (Delegated Powers) & 1st July, 2020 - LP of 25th August, 27th October & 24th November, 2020 & 9th February, 2021 Contingencies 0 0 0 0 N/A 349,650 227,000

0 0 0 0 349,650 227,000

3 Demolitions Approved Projected to Actuals at Carry Key Project 2021/22 2022/23 Budget 31st March, P12 Forward to Milestone Approved Approved 2020/21 2021 2021/22 Budget Budget

£ £ £ £ £ £

Project Budgets Approved 2020/21: - - SAC 5th March (Delegated Powers) & 1st July, 2020 - LP of 25th August, 27th October & 24th November, 2020 & 9th February, 2021 Demolition of Lockups 31,224 31,224 6,510 24,714 Complete / 207,500 0 Design & Tender 1 - 20 Miller Terrace & 32 - 78 Dailly Road 40,015 40,015 60,795 (20,780) Complete / 242,500 250,000 (Even Numbers) Design and Tender Demolition of McConnell Square, (2,650) (2,650) (2,650) 0 Complete 0 0

Demolition of Riverside Flats 0 0 0 0 Concept 0 2,000,000

Demolition of Mainholm 0 0 0 0 Concept 0 1,000,000

68,589 68,589 64,655 3,934 450,000 3,250,000

4 Structural and Environmental Approved Projected to Actuals at Carry Key Project 2021/22 2022/23 Budget 31st March, P12 Forward to Milestone Approved Approved 2020/21 2021 2021/22 Budget Budget

£ £ £ £ £ £

Project Budgets Approved 2020/21: - - SAC 5th March (Delegated Powers) & 1st July, 2020 - LP of 25th August, 27th October & 24th November, 2020 & 9th February, 2021

New Projects 2020/21 Replacement Roof Coverings and External 0 0 0 0 Concept 2,030,261 0 Fabric Upgrade Works 189 Nr Properties at Various Locations Re-roofing and External Fabric Upgrades 367,495 367,495 594,063 (226,568) On Site 992,239 0 Contract 1: 71Nr Properties Various Locations Re-roofing and External Fabric Upgrades 145,489 145,489 414,088 (268,599) On Site 250,000 0 Contract 2: 73Nr Properties Various Locations Roof Replacement Works - 37,500 37,500 0 37,500 On Site 120,000 0

Projects Carried From 2019/20 Re-roofing and External Fabric Upgrade - 93 583,339 583,339 494,079 89,260 On Site 105,000 0 Properties in Dundonald & (H20101) Older Projects

Re-roofing and External Fabric Upgrade - 139 1,513 1,513 1,513 0 Complete 0 0 Properties in & (H19117) Re-roofing and External Fabric Upgrade - 101 6,766 6,766 6,766 0 Complete 0 0 Properties in , , & Girvan (H19116)

5 Unallocated Balance - 2020/21, 2021/22 and 2022/23 - Structural and Environmental

Unallocated Balance - 2020/21, 2021/22 and 0 0 0 116,436 Concept 2,090,550 3,057,000 2022/23

1,142,102 1,142,102 1,510,509 (251,971) 5,588,050 3,057,000

6 Other Capital Expenditure Approved Projected to Actuals at Carry Key Project 2021/22 2022/23 Budget 31st March, P12 Forward to Milestone Approved Approved 2020/21 2021 2021/22 Budget Budget

£ £ £ £ £ £

Project Budgets Approved 2020/21: - - SAC 5th March (Delegated Powers) & 1st July, 2020 - LP of 25th August, 27th October & 24th November, 2020 & 9th February, 2021 Sheltered Housing Common Areas 4,045 4,045 700 4,045 See 180,000 125,000 Expanded Section Non Residential Asset Investment 656,519 656,519 673,279 0 See 0 0 Expanded Section Footpaths 0 0 0 0 See 20,000 0 Expanded Section Buy Back Properties 451,445 451,445 854,530 (183,094) See 750,000 800,000 Expanded Section Window Replacement Programme 473,539 473,539 354,965 118,574 See 1,085,000 0 Expanded Section Environmental Improvements 5,806 5,806 8,474 (2,668) See 397,500 100,000 Expanded Section New Builds 6,918,391 6,918,391 9,297,043 (2,378,697) See 12,649,383 22,320,000 Expanded Section Advance Works / Fees / ICT 221,695 221,695 223,397 (4,725) See 37,507 0 Expanded Section

7 Other Capital Expenditure Approved Projected to Actuals at Carry Key Project 2021/22 2022/23 Budget 31st March, P12 Forward to Milestone Approved Approved 2020/21 2021 2021/22 Budget Budget

£ £ £ £ £ £

8,731,441 8,731,441 11,412,389 (2,446,565) 15,119,390 23,345,000

8 Income Approved Budget Projected to 31st Actuals at P12 Carry Forward Key Project 2021/22 2022/23 2020/21 March, 2021 to 2021/22 Milestone Approved Approved Budget Budget

£ £ £ £ £ £

Project Budgets Approved 2020/21: - - SAC 5th March (Delegated Powers) & 1st July, 2020 - LP of 25th August, 27th October & 24th November, 2020 & 9th February, 2021

Funding Type CFCR 7,317,000 7,317,000 7,317,000 0 Income 8,464,000 8,327,000 Draw on Accumulated Surplus 1,994,047 1,994,047 1,994,048 0 Income 6,025,378 0 Borrowing 0 0 2,574,449 (2,231,588) Income 21,946,914 29,757,000 Reserves 0 0 0 0 Income 0 0 Scottish Government Funding 2,245,721 2,245,721 3,904,233 (1,878,610) Income 3,025,864 7,716,000 2nd Homes Council Tax 1,366,005 1,366,005 1,421,748 (55,743) Income 555,743 0 Commuted Sums 20,388 20,388 45,395 (25,007) Income 25,007 0 Other Income 0 0 247,218 (150,000) Income 150,000 0 TOTAL FUNDING 12,943,161 12,943,161 17,504,091 (4,340,948) 40,192,906 45,800,000

9 Appendix 2

Advanced/ Proposed Proposed (Carry Revised Revised Request For Budget Adjustments Forward) Release In Year Budget Additional Projected 2021-22 2022-23 from/to Back Amendments Budget 2020-21 Budget Budget 2021-22 2020-21 2020-21 2020-21 Budget £ £ £ £ £ £ £ Revised Total Budget as shown in South Council Leadership Panel 9th February 2021 12,943,161 40,192,906 45,800,000 1 Leadership Panel of 5th March, 2020, approved the paper 'Housing Revenue Account (HRA) – Revenue and Capital Budget 2020/21' which set the capital programme for the five years 2020/21 to 2024/25. Budget adjustments to the programme have been approved through: - - P12 2019/20 year end capital reports approved under delegated powers; - P3 Capital Monitoring Paper approved by Leadership Panel of the 27th August, 2020; and - Review of Capital Estimates: Housing Capital Programme 2020/21 to 2029/30' paper approved at Leadership Panel of 27th October; - P6 Capital Monitoring report approved by Leadership Panel of the 24th November, 2020; and - P9 Capital Monitoring report approved by Leadership Panel of the 11th February, 2021. Council on the 20th January, 2021, approved the paper 'Setting of Council House Rents and Other Rents and Charges (2021/22 – 2023/24) and Proposed Housing Revenue Account (HRA) Revenue Budget 2021/22 and Capital Budget (2021/22 - 2025/26)'. The adjustments approved through the above reports have been incorporated into the P12 report. 2 A number of adjustments are requested as (a) there are a number of projects where budgets are no longer required as final accounts have been settled and projects completed; and (b) other projects where additional funds are required to complete works. Adjustments requested are as detailed below:- Major Components Partial Modernisation to 154 Properties Ayr, Troon & Prestwick (H19141); (24,430) (24,430) 0 0 Full and Partial Modernisations 24 SHU's , Mossblown & Dundonald (10,425) (10,425) 0 0 (H19142); - Full Modernisations to 250 properties Troon, Dundonald, Monkton, Prestwick, (3,271) (3,271) 0 0 Coylton, Mossblown, Tarbolton, , Barr, Colmonell, , Dailly, Kirkoswald, , Girvan & Maybole (H19143); - Full Modernisation to 274 Properties in Ayr (H19144); (151,921) (151,921) 0 0 - Partial Modernisations to 246 Properties in Dundonald, Monkton, Tarbolton, 9,261 9,261 0 0 Coylton, Mossblown, Dunure, Maybole, Minishant, Kirkoswald, Dailly, Girvan, Colmonell, Barr and Ayr (H19145); - Addressing Dampness and Condensation Issues as Reported During the Course (340,173) (340,173) 0 0 of the Year; - Capital Element of Works Undertaken In Void Properties (3089); 340,173 340,173 0 0 - Window Replacement at 17/19 Knockcushan Street, Girvan; (39,446) 51,367 11,921 39,446 0

10 Appendix 2

- External Works Undertaken on Properties; (4,525) (4,525) 0 0 - Renewal and Upgrading of Lifts in HRA Stock; (1) (1) 0 0 - Viewfield Gate Internal Reconfiguration; and 223 223 0 0 - 71 - 73 Main Street, Ayr. 2,885 2,885 0 0 Structural and Environmental - Replacement Roof Coverings and External Fabric Upgrade Works 189 Nr 0 (2,030,261) 0 Properties at Various Locations; - Re-roofing and External Fabric Upgrades Contract 1: 71Nr Properties Various 0 150,000 0 Locations; - Re-roofing and External Fabric Upgrades Contract 2: 73Nr Properties Various 831,007 Locations; and - Unallocated Balance - 2021/22. (116,436) 116,436 0 1,165,690 0 Sheltered Housing Common Areas - Sheltered Housing Common Areas - Logan Drive, Troon (3077). 700 700 0 0 Non Residential Asset Investment - Riverside House, Ayr - Upgrade Final Phase (Ground Floor). 16,760 16,760 0 0 Buy Back Properties - Sale of Properties in Troon. (9) (9) 0 0 Window Replacement Programme 0 0 0 - Window Replacement Programme - 163 Properties in Dailly, Dunure, , 87,551 87,551 0 0 Old Dailly, Pinmore, Tarbolton and ; and - Window Replacement Programme 2020/21 - Works to Properties in Off Gas Areas (87,551) (87,551) 0 0 of , Tarbolton and Craigie Village. New Builds 0 0 0 - James Brown Avenue New Build Housing Development; and 2,841 2,841 0 0 - Main Street, Prestwick - Demolition. (2,886) (2,886) 0 0 Advance Works / Fees / ICT 0 0 0 - Central and Departmental Overheads (3,023) (3,023) 0 0 3 It is requested that budgets be carried forward from 2020/21 to 2021/22 to reflect current project profiling as detailed below: - Major Components - Riverside High Flats, Ayr (2,280) (2,280) 2,280 0 Demolitions - Demolition of Lockups (24,714) (24,714) 24,714 0 Structural and Environmental - Roof Replacement Works - Dunure; and (37,500) (37,500) 37,500 0 - Re-roofing and External Fabric Upgrade - 93 Properties in Dundonald & Tarbolton (89,260) (89,260) 89,260 0 (H20101). Sheltered Housing Common Areas - Sheltered Housing Common Areas - Unallocated Budgets 2020/21 and 2021/22; (1,250) (1,250) 1,250 0 - Upgrading External Areas at Sheltered Housing Units. (2,795) (2,795) 2,795 0 Window Replacement - Window Replacement Programme 2020/21 - Works to Properties in Off Gas Areas (118,574) (118,574) 118,574 0 of Annbank, Tarbolton and Craigie Village. New Builds

11 Appendix 2

- Travelling Person's Site, Girvan. (69,703) (69,703) 69,703 0 4 It is requested that budgets be advanced from 2021/22 to fund expenditure incurred in 2020/21 as detailed below: - Major Components - Full Internal Modernisations 2020/21 - 160 Nr Properties in Ayr and Maybole 47,400 47,400 (47,400) 0 (H20123); - Full Internal Modernisations 2020/21 - 219 Nr Properties in Various Locations 55,071 55,071 (55,071) 0 Throughout (H20124); - Full Internal Modernisations 2020/21 - 206 Nr Properties in Various Locations 50,000 50,000 (50,000) 0 Throughout South Ayrshire (H20125); - Kitchen and Boiler Replacement Works 2020/21 - 263 Nr Properties in Various 27,763 27,763 (27,763) 0 Locations Throughout South Ayrshire (H20126); - Addressing Dampness and Condensation Issues as Reported During the Course 409,256 409,256 (409,256) 0 of the Year; - Capital Element of Works Undertaken In Void Properties (3089); 496,250 496,250 (496,250) 0 - Central Heating Replacement - Emergency & Urgent Works; 273,279 273,279 (273,279) 0 - Energy Efficiency / HEEPS ABS Projects; 39,427 39,427 (39,427) 0 - Replacement Double Glazed Units and Doors; 63,073 63,073 (63,073) 0 - Targeted Energy Works In Properties to Achieve Compliance With Energy 7,091 7,091 (7,091) 0 Efficiency Standard Social Housing (EESSH); - Upgrading of Door Entry Systems; and 72,750 72,750 (72,750) 0 - Upgrading of Lock Ups. 7,101 7,101 (7,101) 0 Demolitions - 1 - 20 Miller Terrace & 32 - 78 Dailly Road (Even Numbers) Maybole. 20,780 20,780 (20,780) 0 Structural and Environmental - Re-roofing and External Fabric Upgrades Contract 1: 71Nr Properties Various 226,568 226,568 (226,568) 0 Locations; and Re-roofing and External Fabric Upgrades Contract 2: 73Nr Properties Various 268,599 268,599 (268,599) 0 Locations. Environmental Improvements - Supply/Installation of Eurobin Corrals - Various Locations. 2,668 2,668 (2,668) 0 New Builds - Ladyland Road, Maybole; 456,662 456,662 (456,662) 0 - Supported Accommodation for Adults With Learning Difficulties (Housing 201,424 201,424 (201,424) 0 Development at Fort Street, Ayr); - Waggon Road, Ayr; 1,269,823 1,269,823 (1,269,823) 0 - Site of the Former Tarbolton Primary School; and 21,341 21,341 (21,341) 0 - New Build - Main Street Prestwick (Building Works). 397,405 397,405 (397,405) 0 Advance Works / Fees / ICT - Initial Work for Future Years Projects 4,725 4,725 (4,725) 0 Budget is allocated to the New Build - Mainholm project in 2023/24 and it is requested that budgets be advanced from 2023/24 to fund expenditure incurred in relation to developing the project in 2020/21 as detailed below: -

12 Appendix 2

New Builds New Build - Mainholm 101,745 101,745 0 0 5 Work that had previously been planned to be undertaken in relation to Fire and Smoke Alarms - LD2 Compliance Works through Modernisation Contracts has been extracted and is now being undertaken through a specific contract. It is requested that (a) the costs that would have been incurred through the modernisation contract budgets in 2021/22 be transferred to the Fire and Smoke Alarms - LD2 Compliance Work line; and (b) budget be advanced from 2021/22 to fund works in 2020/21 as detailed below: - - Full Internal Modernisations 2020/21 - 160 Nr Properties in Ayr and Maybole 0 (82,978) 0 (H20123); - Full Internal Modernisations 2020/21 - 219 Nr Properties in Various Locations 0 (134,141) 0 Throughout South Ayrshire (H20124); - Full Internal Modernisations 2020/21 - 206 Nr Properties in Various Locations 0 0 0 Throughout South Ayrshire (H20125); - Kitchen and Boiler Replacement Works 2020/21 - 263 Nr Properties in Various 0 0 0 Locations Throughout South Ayrshire (H20126); - Partial Internal Modernisation Works 2020/21 - 50 Nr Properties in Girvan 0 0 0 (H20127); and - Fire and Smoke Alarms - LD2 Compliance Work. 139,611 139,611 77,508 0 6 An additional £220,000 of grant income from Scottish Government has been received over and above that currently budgeted for Buy Back of Properties and it is requested that both income and expenditure budgets be increased by this amount in 2020/21 as detailed below: - - Buy Back Properties. 220,000 220,000 0 0 It is further requested that budget be advanced from the budget allocated in 2021/22 to fund the balance of expenditure incurred in 2020/21 as detailed below: - - Buy Back Properties. 183,094 183,094 (183,094) 0 7 A payment has been received from Scottish Government in 2021/22 in respect of a mortgage to rent property that the Council has acquired, being a funding contribution for the Council to carry out modernisation and upgrade works to the property. It is requested that an income budget be created for this, and corresponding expenditure budget added to 'Major Component Replacements - Unallocated' in 2021/22 as detailed below: - - Major Component Replacements - Unallocated 2021/22. 0 11,528 0 8 Additional grant income of £59,000 has been notified by Scottish Government for 2021/22 for the new build project at Waggon Road, Ayr, the increase allowing for the Community Hub unit. It is requested that income and expenditure budgets be increased as below: - - Waggon Road, Ayr. 0 59,000 0 4,340,948 (628,215) 0 848,197 4,560,930 (4,168,675) 0 TOTAL REVISED BUDGET 17,504,091 36,024,231 45,800,000

13