Pleasanton USD Minutes

Pleasanton USD Minutes Regular Board Meeting August 27, 2019 6:00 PM District Office, Board Room 4665 Bernal Avenue Pleasanton, CA 94566 Attendance Taken at 6:00 PM: Present: Valerie Arkin Joan Laursen Steve Maher Mark Miller

Absent: Jamie Yee

1. OPEN CEREMONY ‐ MEETING OF THE BOARD IN PUBLIC ‐ 6:00 p.m.

1.1. Call to Order Minutes: President Arkin called the meeting to order at 6:00 p.m.

1.2. Public Comments on Closed Session Items Minutes: There were no public comments. The Board convened into Closed Session.

2. CLOSED SESSION ‐ 6:00‐7:00 p.m. Minutes: Closed Session adjourned at 7:04 p.m.

2.1. Personnel Actions (Government Code 54957 and Education Codes 44909, 44929.1, and 44954)

2.2. Conference with Labor Negotiator Pursuant to Government Code 54957.6 Agency Negotiator: Julio Hernandez Employee Organization: Association of Pleasanton Teachers (APT) California School Employees Association (CSEA)

3. RECONVENE INTO OPEN SESSION ‐ 7:00 p.m. Minutes: The reconvened into Open Session at 7:08 p.m.

3.1. Pledge of Allegiance Minutes: New Student Board Member Megan Sloan led the Board and audience in the Pledge of Allegiance.

3.2. Welcome by Board President: Valerie Arkin Vice President: Steve Maher Members: Joan Laursen, Mark Miller and Jamie Yee

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11.9 Page 1 of 23 Minutes: President Arkin introduced the Board, Cabinet and Student Board Member. Trustee Jamie Yee was not in attendance this evening.

Superintendent Haglund introduced all of the Student Board Members for this school year: *Megan Sloan, Amador VHS *Rachel Zhang, Alternate, Amador VHS *Derek Dressler, FHS *Mahi Patil, Alternate, Amador VHS *Mailyna Mayate, Village High School *Tyler Stewart, Village High School *Dahlia Shwan, Middle College *Giancarlo Curoso‐Suarez, Alternate, Middle College

3.3. Student Board Member: Megan Sloan, Amador Valley High School

4. ACTION OF CLOSED SESSION (5 Minutes)

4.1. Report on Action Taken in Closed Session Minutes: No action was taken in closed session.

5. APPROVAL OF THE AGENDA (5 Minutes)

5.1. Approval of the Agenda Motion Passed: Passed with a motion by Mark Miller and a second by Joan Laursen. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

6. RECOGNITIONS AND INTRODUCTIONS (15 Minutes)

6.1. Summer School and Extended School Year Minutes: Dr. Janelle Woodward reported out on the following: Good Evening, President Arkin, Superintendent Haglund, and members of the board. Tonight we have the pleasure of recognizing our employee superstars who helped make it possible for 1,311 students to experience a quality education over the summer. I would like to take a minute to give the Board of Trustees a breakdown of our summer school programs.

We held an enrichment program at Walnut Grove Elementary School and Amador Valley High school in which 142 students participated in a total of 14 stand‐alone enrichment classes, including Algebra Readiness, Graphic Design, Broadway dance,

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11.9 Page 2 of 23 Video Production, culinary classes, and more. 112 students participated in the STEAM camp program. In addition, the City of Pleasanton Afternoon camp partnered with PUSD had 46 students participate.

The extended school year program was located at Harvest Park Preschool, Walnut Grove Elementary School and Amador Valley High School. 109 high school students, 40 middle school students, and 166 preschools ‐ 5th grade students attended.

245 students participated in Intervention Summer School and English Language Development as part of PreK‐12 Intervention Summer School.

The 6‐8 Intervention program was located at Amador Valley High School in which 70 6‐8th grade students attended, 600 9‐12th grade students attended, and with a total of 1003 semester courses being remediated.

Last but not least, we had 7 students graduate from PUSD and non‐public schools during the Summer 2019 school term.

There were 36 PUSD employees, including certificated and classified team members, that pulled together to serve our students.

Those who were nominated were: *Coordinator of Summer Enrichment Programs: Heather Pereira

Summer Enrichment Program Leads: *Asst. Director of Pleasanton Adult and Career Education: Beth Cutter *Summer Enrichment Principal, Joshua Butterfield *Summer Enrichment Administrative Secretary, Linda Dentler

Extended School Year Leads: *Assistant Director of Special Education, Doris Qwok. *Program Specialist, Vanessa Knight *Special Education Information Systems Specialist, Jessica Mitchell

Intervention Summer School PreK‐12+ PreK‐5 Intervention Leads: *Summer School Elementary Principal, Dr. Carla Henderson *Summer School Elementary Vice Principal, Dr. Elizabeth Lyons *Summer School Attendance Clerk, Elizabeth Casarez *Summer School Secretary, Soniya Joshi *Summer School Health Clerk, Chris Faubion

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11.9 Page 3 of 23 6‐8 Intervention Leads: *Summer School Secondary Principal Jennifer Friesen *Summer School Secondary Vice Principal, Joseph Viviani *Summer School Attendance Clerk, Cyndy Bormann *Summer School Secretary, Coni Miller

Behind the Scenes support: *Transportation Department: Laura Peters and Myla Grasso *Graphics Department: Barbara Chapman, Ashley Modar and Alicia Hengst *Custodial Staff: Nubia Garcia and Michael Bettencourt *Warehouse: Martin Israel *Purchasing: Ellen Rebosura

7. ASSOCIATIONS: Representatives from the Associations may address the Board. (10 Minutes)

7.1. California School Employees Association (CSEA) Minutes: CSEA President Laura Martinez was not in attendance as she had a prior commitment. Mr. Derek Psaros spoke on her behalf regarding the following topics:

*The Classified and Certificated members have worked hard to open the schools and welcome the students to a new school year.

*The Classified members have faced many challenges, with shortages in staff for graphics, warehouse, grounds and SPED, with hopes that various departments will get these important vacancies filled.

*The paraprofessionals sub‐pool for SPED is still lacking the people we need to support our vacancies.

*There has been much work done with our new Director of Child Nutrition Services, Mary Fell, to help fill staff at full capacity so we can continue to fill the needs of our students.

*Active participation from our members is winding down from the Classification Study, as we complete the final stage of their job description review. We look forward to concluding our work with CTC Study Team.

*The next step will be the negotiation process after the CTC report is received with the District.

*We appreciate and thank the Board of Trustees for your support in the total Compensation Classification Study.

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11.9 Page 4 of 23 *I want to recognize and thank our members for their hard work and successful launch of the school year.

*Thank you and have a good evening.

7.2. Association of Pleasanton Teacher (APT) Minutes: APT President Michelle Verkuilen reported out on the following: *I have stood in awe of our APT members these first few weeks, in our short time, our association members have accessed, desegregated, conferenced, individualized, created, planned, helped, advocated, scheduled and collaborated. They go above and beyond in the time they give.

*How do we best support them so they can best support our students? We provide them with a livable wage, that enables them to have a comfortable place to live within their working community, that allows them to provide for their families and to pay for their health benefits.

*At the last board meeting, Dr. Haglund noted some of schools Niche's rankings. I'd like to recognize that our teachers were ranked 10 out of 738 districts, as being the best teachers in California.

*APT's bargaining team looks forward to negotiations tomorrow to finalize last year's negotiations.

*Thank you for your time and consideration in honoring our teachers.

8. COMMUNITY ‐ COMMENTS FROM THE AUDIENCE Comments will be taken at 7:15 p.m., or as close to that time as possible. Minutes: Public Comments: *Linda Wadsworth and JoAnne Eteve shared their thoughts and concerns on the Classification Compensation Study regarding the Library Media Assistant 1 positions.

*Steve McCoy Thompson, Executive Director of PPIE: ‐Annual Report, donated over $700K to Pusd schools. ‐Very good August Registration with parent participation rate increased up by 14%. ‐We have a close relationship with our PTA's. We are focused on staff and our parents are entrusting us with their money and agree with what we are funding. ‐Fall GALA will be held on October 11, 2019 at Castlewood.

9. STUDENT BOARD MEMBER REPORT (5 Minutes) Minutes: Student Board Member Megan Sloan reported out on a list of accomplishments and upcoming events:

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11.9 Page 5 of 23 Academics: *Great start to school. *Schedule change deadline has past, so classes are getting settle for the academic year.

Activities: *We are currently in the midst of the Aloha spirit week. Today was "class shirt day"! *Aloha Dance is on Friday the 30th ‐ Amador's traditional outside dance. *Leadership has been working really hard on all Aloha activities! *Link crew is doing a great job helping the freshmen feel at home with their year round mentorship program and hosting the Freshman Orientation during summer. *Teachers and students are getting ready for Back to School Night on August 29. *Solar Panel Update: Students are struggling but managing with the inconvenience of the parking situation. The district personnel and administration that has been directing traffic in the morning has been a huge help! I've heard a lot of conversations from students who are looking forward to the new traffic flow in the Santa Rita lot and shade!

Athletics: *Fall Sports have all had scrimmages and are embarking on their 2019 season this week: Girls Volleyball, Football, Sideline cheer, Cross Country, Girl's Water Polo, Boy's Water Polo and Girl's Tennis *Practices were canceled and rescheduled due to the high temperatures last week, but teams are back in their practice routine as of now!

10. SUPERINTENDENT REPORT (5 Minutes) Minutes: Superintendent David Haglund reported out on the following: *Welcomed Kate Townsend, new Vice Principal at Fairlands Elementary School. *Thank you to STEAM Preschool for providing the beautiful artwork in our Board Room ‐ we look forward to highlighting our many student artists in our DO lobby and Board Room throughout the year! *Great time taking part in our Middle School Back to School Nights last week ‐ great to see families engaged in classroom and involved with their student's learning

*I was honored to speak at the Downtown Rotary Club meeting last week to highlight: ‐Completed and upcoming facilities projects ‐Celebrated the outcome of Issuance B of Measure I1 ‐ which we'll hear more about tonight ‐Outlined the fiscal realities and facility challenges for the District ‐Put forward an argument for a potential 2020 bond measure

*Congratulations to our Amador Local Leaders of the 21st Century Club Officers ‐Received statewide recognition from the California Resource Recovery Association with the "Next Generation Recycler" Award on August 13 at the Association's annual conference ‐Nominated by the Pleasanton Garbage service for their advocacy and efforts in creating and implementing our integrated waste management policy

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11.9 Page 6 of 23 ‐Congratulations to these incredible group of students and thank you for being living proof of our mission statement: Our Students Will Make a Better World

Upcoming events: *The work at Foothill stadium wraps up this coming Thursday. I am excited to watch the Falcon's take the field for their first game on the new turf. ‐Game begins at 7 p.m. ‐Brief ribbon cutting ceremony at 6:30 p.m. (before kickoff) ‐Thank you to the school and community members who have collaborated to make this possible.

*Amador Solar Parking Structure project continues to move forward as the remaining few solar panels are being installed. Look forward to have the parking lot re‐opened by mid‐ October, if not sooner ‐Wish to extend another thank you to our Pleasanton Police Department for their increased presence and support in keeping our students, families and staff safe as we wrap up construction ‐Appreciation also goes to our Amador Administration, staff, students and families for their support and collaboration in finding solutions that included eco‐friendly ways for students to get to and from school. ‐I've enjoyed watching the students walk to school, with their phones down and engaging one another in conversation. While technology can be a powerful tool for accessing information ‐ there have been some significant tradeoffs, including a loss of personal, face‐ to‐face connections. I have been thinking a lot about this and the impact social media is having on students ‐ and adults ‐ in our community and beyond.

11. CONSENT AGENDA (5 Minutes) Minutes: The Consent Agenda was approved as blue sheeted. *Item 11.1 was pulled by Trustee Maher for further discussion. *Item 11.3 was pulled by Trustee Laursen for further discussion.

11.1. Approval of the Board Policies for Series 4000: Human Resources BP 4136 Non School Employment and BP 4137 Tutoring Motion Passed: The Administration recommends that the Board of Trustees review and approve the attached Board Policies. Passed with a motion by Mark Miller and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

Minutes: Trustee Maher pulled this item for further clarification and asked how we are going to communicate this to the staff, as to when and to whom they can tutor?

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11.9 Page 7 of 23 Mr. Hernandez: The proposed board policy establishes the ability for our teachers to provide tutoring to our students. The "tutor" can't use any of the District data information or resources that are created by the school district. Not including written materials or books as such. It also stipulates in our current board policy that they can't tutor students who they have had in the past six months or if they would be having them in the future six months. That is language that currently exists in the board policy. The core is the use of our district resources for companies to use as part of their tutoring services.

Trustee Maher: Are the Principals going to have staff meetings on this? Mr. Hernandez: Depending on board action today it would be distributed to our Principals as well as to staff to review the policy and what that would mean to staff who are tutors in our community. We would anticipate some questions and would make ourselves available to answer them.

Trustee Maher: I looked at some of our tutoring sites and it mentions some of our teachers and where they taught. Is that right? Mr. Hernandez: This board policy doesn't stipulate this, however, it does stipulate that it can't use our name nor our resources. We want to ensure that district resources aren't being used for gainful benefit of others, using public resources for their personal gain.

President Arkin: I want to clarify that they can't tutor a student in any of their classes in the previous six months. Does it matter if it's a private or tutoring business? It applies to both? Mr. Hernandez: That's correct.

President Arkin: We have received comments from community members. To clarify, no district resources can be used at any of the tutoring agencies. Mr. Hernandez: That's correct.

Trustee Miller: How would this be policed and who would be penalized if we determine that was happening? Mr. Hernandez: The enforcement piece would be difficult to gauge. If an individual, parent or student brought the concern to Human Resources, the board policy would be used and an investigation would be conducted.

Trustee Laursen: All policies go before the Board Policy Subcommittee beforehand in which both Trustee Yee and I sit on. We have tweaked a few areas in this policy, but it's an issue that we have tried to address before.

*Public Comment: Andrea Donatucci: I think you have address my question.

11.2. Approval of the Personnel Document Motion Passed: The Administration recommends that the Board of Trustees consider each item and provide its approval, acceptance, or denial as recommended

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11.9 Page 8 of 23 by Human Resources on the Personnel Document. Passed with a motion by Joan Laursen and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

Minutes: This item was approved as blue sheeted.

11.3. Approval of the Memorandum of Understanding between Alameda County Office of Education and Pleasanton Unified School District Motion Passed: The Administration recommends the Board of Trustees approve the Memorandum of Understanding between Alameda County Office of Education and Pleasanton Unified School District. Passed with a motion by Joan Laursen and a second by Mark Miller. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

Minutes: Trustee Laursen: I just wanted to pull this item to address potential for conflict of interest. I'm an employee of the Alameda County Office of Education (ACOE), and there are going to be certain contracts that I can't vote on or participate in a discussion. If any of those contracts were to affect my particular department, which is Financial Support Services, then those would be the type of contracts I would recuse myself. There is no conflict of interest in this particular MOU.

11.4. Approval of the Memorandum of Understanding between San Ramon Valley Unified School District and Pleasanton Unified School District Motion Passed: The Administration recommends the Board of Trustees approve the Memorandum of Understanding between San Ramon Valley Unified School District and Pleasanton Unified School District. Passed with a motion by Joan Laursen and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

11.5. Approval of the Memorandum of Understanding between California School Employees Association (CSEA) and Pleasanton Unified School District

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11.9 Page 9 of 23 Motion Passed: The Administration recommends the Board of Trustees approve the Memorandum of Understanding between Pleasanton Unified School District and California School Employees Association. Passed with a motion by Joan Laursen and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

11.6. Approval of Extension of Agreement with De Soto Cab Company for Special Education Transportation Services

Motion Passed: The Administration recommends that the Board approve the extension of the agreement with De Soto Cab Company for Special Education transportation services through October 31, 2019. Passed with a motion by Joan Laursen and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

11.7. Approval of Out‐of‐State Conferences for Staff Motion Passed: The Administration recommends that the Board of Trustees approve the out‐of‐state travel noted on Attachment A. Passed with a motion by Joan Laursen and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

Minutes: This item was approved as blue sheeted.

11.8. Approval of Out‐of‐State and Overnight Field Trips for Students Motion Passed: The Administration recommends that the Board of Trustees approve all school sponsored overnight and out‐of‐state field trips. Passed with a motion by Joan Laursen and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

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11.9 Page 10 of 23 11.9. Approval of Board Policy 5132 Dress and Grooming Motion Passed: The Administration recommends that the Board of Trustees approve the updated Board Policy 5132 Dress and Grooming, as attached. Passed with a motion by Joan Laursen and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

11.10. Approval of Board Policy 6163.2 Animals at School. Administrative Regulation 6163.2 Animals at School Provided for Information Only. Motion Passed: The Administration recommends that the Board of Trustees approve Board Policy 6163.2 Animals at School, as attached. Passed with a motion by Joan Laursen and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

12. REPORT/DISCUSSION and REPORT, DISCUSSION AND POSSIBLE ACTION

12.1. Report, Discussion and Update on the Results of Student Project to Benchmark Energy Use in all Pleasanton USD Buildings (20 Minutes) Minutes: Over the summer of 2019, thirty‐two Pleasanton high school and college students used energy benchmarking tools from PG&E and the U.S. EPA to document and analyze the energy use for every PUSD property. They studied the data for weeks and will report their findings and recommendations. The entirety of their research can be found in their 106‐page report, but they will summarize their work in a brief PowerPoint presentation to the Board.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

*Ms. Jill Buck, CEO Green Initiative and several students highlighted the presentation.

Slide 1: PUSD ‐ Anisha Sheth: Good evening. We are here to represent the Go Green Initiative Interns and we want to thank you for allowing us to speak at this meeting. This past summer, we were tasked with finding the energy usage of PUSD buildings through energy benchmarking, which is the practice of measuring a building's energy performance by comparing it to similar buildings. Our goal is not only to help PUSD

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11.9 Page 11 of 23 save money, but also to help PUSD manage their energy consumption to create a more sustainable environment in our city. We have created a report that outlines our findings, and today we will summarize our most important conclusions.

Slide 2: Process of Energy Benchmarking ‐ Owen Markley: The first step in effectively energy benchmarking was obtaining a letter of authorization from the school district. This allowed us to access each site's gas and electric meters, which were registered in the Building Benchmarking Portal (BBP) provided by PG&E. Once authorized, we were able to define and map each site's BBP meters into the system using the Energy Star Portfolio Manager (ESPM). Some of the sites had multiple electric and gas meters, and in order to ensure there was no duplication of data, we aggregated each site's meters into one gas and one electric. After aggregating each site, we had to obtain further authorization from PG&E to ensure the monthly data for the meters would upload automatically without manual input. This automatic upload will continue even after we hand the accounts over to the school district. We then analyzed the data that we received in order to establish findings and trends across PUSD, which we compiled into our report.

Slide 3: Potential Savings ‐ Cassy Ying: Currently, PUSD spends approximately $2.2 million on energy annually to run its buildings. The current district median, in terms of energy cost per square foot, is Alisal, which spends $1.56 per square foot for its campus. We believe it is a reasonable goal for all schools in the district to strive to match Alisal's cost per square foot. If all buildings in the district spend equal to or less than Alisal's cost per square foot, the new annual spending would sit at about $1.8 million. This results in a savings of over $300,000 annually. Clearly, reducing PUSD's energy usage district‐wide has the potential to generate major savings.

Slide 4: PUSD Certification ‐ Quincy Kumfert and Anisha Sheth: We found that all PUSD schools, except Village High School, are eligible to apply for Energy Star Certification. Energy Star Certification is an award from the EPA that recognizes energy‐efficient buildings. An Energy Star Certified building saves energy and money, and protects the environment by generating fewer greenhouse gases. A building must earn an Energy Star Score of at least 75 out of 100 to be eligible for certification. The higher the number, the better. The certifications get updated annually, so to keep or improve the current score, PUSD must actively monitor and maintain its buildings.

We say that all of the schools are eligible because having a qualifying score does not guarantee certification. To apply, PUSD will have to follow the official process, which includes completing the Energy Star Portfolio Manager application, scheduling a site visit from a licensed professional, and uploading a scanned copy of the signed application to the EPA.

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11.9 Page 12 of 23 With scores above 75, our schools are ranked in the top 25% of schools nationally for energy efficiency. We also found that 3 of our schools, Hearst, Lydiksen, and Walnut Grove, have perfect Energy Star scores. Though these are impressive findings, there is still vast room for improvement in the quality of PUSD buildings. Energy Star scores are based on a curve, which means that Pleasanton schools are currently energy efficient in comparison with other schools in the ESPM. However, that does not mean PUSD has already achieved maximum efficiency. In order to remain in the top scoring percentile, PUSD will have to continually increase efficiency in the long run across all campuses to remain at the top.

Slide 5: Short‐Term Recommendations ‐ Claire Armstrong, Afreen Shameem, Bryan Luo, and Kaitlin Cartwright: Based on our findings, we have created a timeline of short‐ and long‐term goals that will help the school district save money and increase energy efficiency while promoting the objectives outlined in the district's strategic plan.

Our first recommendation is to apply for Energy Star certification, which will demonstrate PUSD's commitment to fostering a sustainable learning environment. Dublin Unified has already certified most of its schools, and we hope to see Pleasanton Unified do the same and become a leading school district in the Tri‐ Valley and in California. Since the District Office and Village High School are not currently eligible for certification, we encourage the district to conduct an energy audit. This can serve as a baseline for energy use at this site and identify specific areas for improvement.

Although the majority of PUSD schools qualify for Energy Star Certification, we also recommend that the district continue to strive for sustainability by participating in the Collaborative for High Performance Schools (CHPS), a national organization focused on protecting student and staff health, while enhancing the learning environment of schools through resource conservation. CHPS provides resources *quote* "that help make schools energy, water and material efficient, well‐lit, thermally comfortable, acoustically sound, safe, healthy, and easy to operate." *end quote* This aligns with PUSD's mission to *quote* "provide students and staff a high quality physical learning environment." *end quote* The school buildings that students spend their days in can significantly affect their health, and applying for both Energy Star Certification and CHPS will create a better and healthier learning environment for students.

Implementing Energy Management Systems (EMS) will increase district control through a centralized system that automates utilities such as thermostats, lighting, and HVAC. According to the Department of Energy, a properly programmed EMS can save 5 to 15% on heating and cooling energy. There are a wide variety of energy management systems available to K‐12 schools, and many are specifically designed to work with existing buildings. Using an EMS is a better option than using behavior

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11.9 Page 13 of 23 modification programs that pay consultants & energy educators from the energy savings that the district achieves. With an EMS, the district will ultimately save more money, because the cost of an EMS is much lower than the labor cost of consultants engaged in behavior modification programs. Most EMS's have dashboards that engage students and teachers in tracking their energy savings in real time, and it's a great way for students to learn about green technology and 21st Century innovations.

We also recommend that the school district outline site‐specific goals. Attempting to implement one overarching district‐wide goal would overlook the efficiency opportunities of individual schools. Knowing the specific savings for each school can help the district develop unique targets and goals for each school. For example, if the two schools with highest energy cost per square foot, Amador and Harvest Park, were to reach Alisal's energy cost per square foot, which is the district median, Amador would save approximately $90,000 annually, while Harvest Park would save approximately $28,000 annually. Some of these savings can then be allocated to fund energy management systems, as well as to hire a sustainability director, which we will discuss in a moment. PUSD will not need to spend the entirety of the savings on these two efforts. The leftover savings could be reallocated to the schools, to spend as they see fit, which would incentivize schools to participate in energy efficiency actions.

Lastly, increasing student engagement in PUSD's energy efficiency progress will help students become well‐informed, productive, and socially responsible citizens. Some potential community outreach tools include social media, news articles, webinars, and posters. Through these strategies, the district will be able to develop strong partnerships with friends, families, and the community at large.

Following these recommendations will preserve the fiscal health of the school district, while planning for the future.

Slide 6: Long‐Term Recommendations ‐ Meg Beymer and Apoorva Hooda: These short‐term recommendations are important steps towards achieving the long‐term sustainability goals that we have developed.

First, we strongly encourage publicly reporting PUSD's energy usage. This will educate Pleasanton residents on the district's sustainability efforts and show that their taxpayer dollars are being put to good use. By promoting sustainability and energy efficiency, PUSD will serve as a positive example for other districts and foster students who are resilient and resourceful.

According to our findings, PUSD would save around $340,000 annually by decreasing energy expenses to the median energy cost per square‐foot at each of their sites. As we mentioned, PUSD could allocate a portion of those savings to hire a Sustainability

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11.9 Page 14 of 23 Director to coordinate the implementation of an energy and water conservation program, an integrated waste management policy, sustainable food policies, and more. Broadly, a Sustainability Director will help PUSD comply with the Education Code and State Laws that pertain to environmental policies. The director's responsibilities would include managing the district Green Team, securing grants, training staff, and continuing energy audits and benchmarking. Creating a team of highly‐skilled, dedicated, and passionate employees will ensure the development of energy policies and conservation programs.

Next, we encourage PUSD to partner with the City of Pleasanton on their Climate Action Plan. Energy usage contributes significantly to greenhouse gas emissions; hence, by increasing energy efficiency in schools, PUSD can help reduce Pleasanton's greenhouse gas emissions. While PUSD is not legally obligated to adhere to the Climate Action Plan, their participation in this sustainability effort would greatly advance the Pleasanton community's environmental and financial well‐being for present and future generations.

Our final long‐term recommendation is 100% dependency on renewable energy sources, which will drastically reduce PUSD's carbon footprint. We recognize that this is an ambitious goal; however, taking steps to achieve it will exemplify the district's dedication to providing a sustainable learning environment for their students that will empower them to move into the world as socially responsible and civically engaged citizens. During our internship, we met with the team responsible for the Amador solar project and learned that the new solar system may supply up to 80% of Amador's electricity needs. This is a fantastic example of the type of audacious projects it will take to help PUSD move to 100% renewable energy.

Slide 7: Social Impact ‐ Owen Markley, Susan Zhang, Quincy Kumfert and Bryan Luo: Improving the energy efficiency of PUSD buildings will advance the mission and vision statements highlighted in the PUSD Strategic Plan. As expressed in the district's mission statement, PUSD prepares "students [to] make a better world." In order for students to accomplish this goal, they must realize the importance of energy conservation and be aware of the district's efforts. Understanding the district's progress will instill a sense of pride in students and encourage them to support PUSD's energy conservation efforts. Positive attitudes toward environmental stewardship will encourage dedication to the community and will inspire students to make a positive change in the world.

Similarly, the PUSD vision statement highlights the idea that "every student will be a resourceful, resilient, responsible, and engaged world citizen." In continuing energy conservation through benchmarking, PUSD has an opportunity to utilize its built environment as a living laboratory for students to engage in valuable lessons of resilience with the current environmental changes, particularly within the context of the 21st century.

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11.9 Page 15 of 23 A model of environmentally responsible behavior is especially important for the young Pleasanton students who will live through the effects of climate change. Not only does energy efficiency reduce the district's carbon footprint, but also protect student's futures by ensuring a safe, healthy environment in which they can thrive as students and active citizens in their communities. By advancing the energy efficiency of PUSD buildings, the school district will model the type of behavior that is essential in empowering all students "to develop character, compassion, civility, and community consciousness."

Overall, PUSD has a valuable opportunity to set a precedent of environmental stewardship among surrounding school districts. PUSD is already a leader among school districts academically, and benchmarking the district's energy use and increasing efficiency will allow PUSD to set an example environmentally as well. These efforts will contribute to the energy savings of the community at large, helping PUSD schools lead the global effort towards a more sustainable future.

12.2. Report, Discussion and Possible Action to Approve Resolution 2019‐2020.05 Supporting Tobacco‐Free and Vaping‐Free Schools and Community (10 Minutes) Motion Passed: The Administration recommends that the Board adopt Resolution No. 2019‐2020.05, In Support of Tobacco‐Free and Vaping‐Free Schools and Communities. Passed with a motion by Joan Laursen and a second by Mark Miller. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

Minutes: Our Board and community previously received a presentation in April 2019 on PBIS and Vaping. In Support of Tobacco‐Free and Vaping‐Free Schools and Communities we are presenting Resolution 2019‐2020.05. The Pleasanton Unified School District works closely with educators and health professionals to recognize the importance of education that support the prevention of tobacco use in order to help prevent tobacco‐related illnesses.

The Pleasanton Unified School District Board of Trustees and Pleasanton Unified calls on our entire Pleasanton community to join in support of ensuring student health by refraining from the marketing and sales of tobacco, flavored tobacco and vaping products to young people throughout the City of Pleasanton.

Organizational Goal for 2019‐2020: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

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11.9 Page 16 of 23 *Kathleen Rief, Ashley Sprader, Ms. Amy Shannon, a PMS and Hearst parent and Heather Pereira highlighted the presentation/item: *This item required a roll call vote.

12.3. Report and Discussion on a Letter to the Board from the Citizens' Bond Oversight Committee (5 Minutes) Minutes: January 17, 2017 The Board of Trustees approved the Citizens' Bond Oversight Committee Bylaws and the application to recruit for the Citizens' Bond Oversight Committee (CBOC) for Measure I1.

March 14, 2017 The Board of Trustees approved a slate of CBOC members. Since that time, a few members have resigned from the committee and therefore the Administration has recommended replacements to fill the vacancies created by the resignations.

Although the CBOC is only required to conduct at least one annual meeting, the CBOC met four times in 2017‐2018, and five times in 2018‐2019. The CBOC has already met one time in 2019‐2020.

August 14, 2018 The CBOC presented their annual report to the Board of Trustees.

August 27, 2019 The CBOC would like to present a letter to the Board of Trustees (Attachment A) outlining their recommendation to move their annual report to the Board of Trustees to February 11, 2020.

Organizational Goal 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

*Mr. Arne Olson reported out on this item.

12.4. Report, Discussion and Possible Action to Approve the Memorandum of Understanding between Alameda County Office of Education and the Pleasanton Unified School District for the Clear Administrative Credential Program (5 Minutes) Motion Passed: The Administration recommends the Board of Trustees approve the Memorandum of Understanding between Alameda County Office of Education and Pleasanton Unified School District. Passed with a motion by Mark Miller and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen

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11.9 Page 17 of 23 Yes Steve Maher Yes Mark Miller Absent Jamie Yee

Minutes: The Pleasanton Unified School District (PUSD) will enter into a Memorandum of Understanding (MOU) with Alameda County Office of Education (ACOE) to provide the LEAD Clear Administrative Credential Program for September 1, 2019 through June 30, 2020.

This agenda item aligns with District Organizational Goal 4: To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high‐quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.

*Trustee Laursen: I'm an employee of the ACOE but this memo doesn't have any bearing and doesn't pose a conflict of interest.

12.5. Report, Discussion and Possible Action to Approve a Provisional Internship Permit (5 Minutes) Motion Passed: The Administration recommends that the Board of Trustees approve the request for a Provisional Internship Permit. Passed with a motion by Mark Miller and a second by Joan Laursen. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

Minutes: The District occasionally has the need to fill a classroom in a shortage area with a highly‐qualified teacher who has not yet completed his or her California credential program.

The Office of Administrative Law approved the addition of Title 5 Sections 80021 and 80021.1 pertaining to Multiple Subject, Single Subject and Education Specialist Provisional Internship Permits on June 4, 2005. The expectation is that an employee on a Provisional Internship Permit is moving toward verification of subject matter for a credential program.

Trudy McClure was hired to be a Mild/Moderate SDC teacher in the District for the 2019‐2020 school year. Trudy is currently enrolled in Multiple Subject Program and is moving to the Education Specialist Program to earn her Mild/Moderate Education Specialist credential.

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11.9 Page 18 of 23 Additional time is needed to complete requirements for the Education Specialist credential. The District can apply for a Provisional Internship Permit, allowing Ms. McClure time to complete these requirements and continue to provide services as an SDC teacher.

*Assignment Name: SDC Mild/Moderate Teacher *FTE: 1.0 *Location: Amador Valley High School

12.6. Report, Discussion and Possible Action to Approve a Waiver Application, per EC 44253.11, Waiver for the Completion of Staff Development (CCSD) English Learner Coverage (5 Minutes) Motion Passed: The Administration recommends that the Board of Trustees approve a Waiver Application, per EC 44235.11, Waiver for the Completion of Staff Development (CCSD) English Learner Coverage, to the Commission on Teacher Credentialing (CTC) for Jennifer Meyer. Passed with a motion by Joan Laursen and a second by Mark Miller. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

Minutes: The District must ensure that all certificated employees are appropriately credentialed, per Education Code 44830(a). The Board of Trustees may approve that a waiver application be submitted to the Commission on Teacher Credentialing (CTC) for an applicant when a suitable credentialed candidate is not available.

Jennifer Meyer is currently a teacher at Hart Middle School. She is completing the Career Technical Education Program for Hospitality, Tourism, and Recreation. In order to get the English Learner Authorization, she needs to complete the credentialing courses and two years of teaching experience to meet the English Learner Authorization requirements and clear the credential. We are applying for the waiver so she may complete her second year of teaching and fulfill that portion of the requirements.

*Assignment Information: Consumer Skills, 1.0 FTE, Hart Middle School, Grades 6‐8

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11.9 Page 19 of 23 This agenda item aligns with District Organizational Goal 4: To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high‐quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.

12.7. Report and Discussion on the $90 million General Obligation Bonds, Election of 2016, Series 2019 Sale and Financing Summary (5 Minutes) Minutes: November 8, 2016 The voters of the Pleasanton Unified School District (District) approved Measure I1 authorizing the District to issue up to $270,000,000 in aggregate principal of bonds for authorized projects.

August 8, 2017 The Board of Trustees adopted Resolution 2017‐2018.03 and authorized the issuance and sale of not to exceed $72,000,000 aggregate principal amount of Bonds under the November 8, 2016 authorization.

August 13, 2019 The Board of Trustees adopted Resolution 2019‐2020.02 and authorized the issuance and sale of not to exceed $100,000,000 aggregate principal amount of Bonds under the November 8, 2016 authorization.

August 20, 2019 The District received the following update from our Financial Advisors, Keygent LLC, after the Bond sale, as well as the Final Financing Summary (Attachment A).

The Pleasanton Unified School District successfully sold its $90 Million General Obligation Bonds, Election of 2016, Series 2019 (Bonds). The Bonds are the second installment of the $270 Million Measure I1 authorization approved by the voters on November 8, 2016. Prior to the sale, the District secured a very strong credit rating of Aa2 with a "Positive" outlook from Moody's Investor Service. Moody's noted the following as credit strengths of the District:

*Large and growing tax base in the San Francisco Bay Area *Strong socioeconomic profile *Healthy financial position, including reserves and liquidity *Overall stable environment with modest increases in recent years

The Bonds attracted significant investor demand which contributed to overall interest rates being lowered from estimates shared the day prior. While the District had $90 million in Bonds to sell, it received $224.98 million in orders from a broad investor base which included retail investors, insurance companies, banks, bond funds, and separately managed accounts. Despite the 2.5 subscription, certain

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11.9 Page 20 of 23 maturities were not fully subscribed for. The District's underwriter, Stifel Nicolaus, committed its own capital to purchase the unsold balance of $14.23 million to lock interest rates.

In addition to the strong internal characteristics of the District and the Bonds, the District benefited externally from a very favorable bond market. Geopolitical tensions and economic worries within the past year led investors to seek the safety of U.S. Treasuries and municipal bonds. As an example, following are the monthly highs of the benchmark 10‐year U.S. Treasury bond as compared to the day of the sale:

November 2018 3.24% March 2019 2.76% June 2019 2.15% August 20, 2019 bond sale 1.55%

The Bonds ultimately achieved a very low all‐inclusive interest cost of 2.64%, and a net payment ratio (debt service/ principal) of 1.37 to 1, far below the legislative cap of 4 to 1.

August 27, 2019 The Administration recommends that the Board of Trustees receive a report on the $90 Million General Obligation Bonds, Election 2016, Series 2019 Sale and Financing Summary.

Organizational Goal 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

*Tom Gray highlighted this item.

12.8. Report and Discussion: California School Boards Association Call for Nominations for Directors‐at‐Large African American, American Indian, and County (5 Minutes) Minutes: The California School Boards Association (CSBA) has issued a call for nominations for CSBA Director‐at‐Large positions, African American, American Indian, and County. The deadline for nominations is Saturday, October 5, 2019. A signed and dated candidate form must be completed by the nominee and is due to CSBA by Friday, October 11, 2019.

The Board will have an opportunity to discuss whether it wishes to nominate anyone.

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11.9 Page 21 of 23 Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

*The Board did not nominate anyone for any of the CSBA Director‐at‐Large positions. Mrs. Pryor will notify CSBA there was no recommendation to nominate anyone.

12.9. Report, Discussion and Possible Action to Approve Resolution 2019‐2020.06, Excuse the Absence of Trustee Joan Laursen on September 10, 2019, Regular Board Meeting (5 Minutes) Motion Passed: That the Administration adopt Resolution 2019‐2020.06 to excuse the absence of Trustee Joan Laursen on September 10, 2019, Regular Board Meeting. Passed with a motion by Mark Miller and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

Minutes: Education Code 35120 and Board Bylaws 9250 (a) require the Board to adopt a resolution to excuse the absence of a trustee from a Board meeting, so that the Board Member may receive the compensation provided for in the Education Code.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

*This item required a roll call vote.

12.10. Report, Discussion and Possible Action to Approve Resolution 2019‐2020.07, Excuse the Absence of Trustee Mark Miller on September 10, 2019, Regular Board Meeting (5 Minutes) Motion Passed: That the Administration adopt Resolution 2019‐2020.07 to excuse the absence of Trustee Mark Miller on September 10, 2019, Regular Board Meeting. Passed with a motion by Joan Laursen and a second by Steve Maher. Yes Valerie Arkin Yes Joan Laursen Yes Steve Maher Yes Mark Miller Absent Jamie Yee

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11.9 Page 22 of 23 Minutes: Education Code 35120 and Board Bylaws 9250 (a) require the Board to adopt a resolution to excuse the absence of a trustee from a Board meeting, so that the Board Member may receive the compensation provided for in the Education Code.

Organizational Goal 3: To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.

*This item required a roll call vote.

13. BOARD REPORTS AND REQUESTS ‐ Board Members will report on meetings they have attended and request possible future agenda items. Minutes: There were no board reports/requests.

14. UPCOMING BOARD MEETINGS ‐ The next board meeting will take place on September 10, 2019.

15. Adjournment Minutes: *The meeting adjourned at 8:52 p.m. *The Board and staff adjourned into Closed Session at 8:53 p.m. *The meeting adjourned at 10:00 p.m. There was no action taken in Closed Session.

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