Transforming digital access to our collections

Jon Ray Marcus Cheetham Programme Manager Project Manager University of Oxford – Gardens, Libraries and Museums

Museum of Natural History Pitt Rivers Museum Bodleian Libraries

Museum of the History Ashmolean Museum Botanic Garden of Science of Art and Archaeology & Arboretum

2 OUR AUDIENCE

Engaged Expertise Conforming Cultural Facilitators Escapists Explorers Producers Learners Consumers KEY THEMES

RESEARCH, DIGITAL SEARCH & TEACHING & ESTATE & DIGITISATION DISCOVERY PUBLIC PRESERVATION ENGAGEMENT

SUSTAINABILITY

4 Current State – Museum Systems

Museum CMS DAMS Collections Picture Online Sales Natural History Axiell EMu Axiell EMu Bespoke & Beta Manual + Axiell IMu Pitt Rivers FileMaker FileMaker & File Bespoke Manual Server History of Axiell EMu File Server Bespoke + Axiell Manual Science IMu Ashmolean Museums Plus File Server Bespoke Manual

• Only MNH and MHS are both using the same CMS • PRM are using FileMaker – a generic database platform • Only MNH have a DAMS – not fully utilised as yet • All have moved, or are moving, to Oxford’s enterprise web publishing platform. This doesn’t support collections integration

5 Projects & Scope – Museum Systems

. 5 Separate projects. Scope: . Natural History – Collections Online solution . Pitt Rivers – CMS, DAMS, Collections Online . History of Science – DAMS, Collections Online . Ashmolean – CMS, DAMS, Collections Online & Picture Library . Digital Preservation – Strategy & digital audits

Aug 17 We are here Autumn 18

Natural History Analysis Collections Online Pilot Procurement – Pitt Rivers Analysis CMS DAMS History of Science Analysis

Ashmolean Analysis Procurement – CMS, DAMS

Digital Preservation Strategy Analysis Digital Audits 6 Future State

Collections Collections Collections Collections Thematic Website Website Website Website Online Online Online Online Apps & Picture Websites Library

Middleware (Consolidated API, Index, Cache)

API API API API

EMu EMu TBC FileMaker?

CMS DAMS CMS DAMS CMS DAMS CMS DAMS

Natural History History of Science Ashmolean Pitt Rivers All

Digital Preservation – storage, processes & policies

7 Some question for you….

8 THANK YOU & QUESTIONS