Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
To be approved at the Board of Education meeting April 9, 2013.
MINUTES OF THE MARCH 12, 2013 REGULAR MEETING OF THE BOARD OF EDUCATION.
THE BOARD OF EDUCATION MEETING IS VIDEOTAPED AND THE VIDEO IS AVAILABLE FOR REVIEW OR A COPY CAN BE OBTAINED BY CONTACTING THE TREASURER'S OFFICE AT THE HELEN H. "SUE" OSBORN ADMINISTRATION BUILDING.
The Mentor Exempted Village Board of Education held its Regular Meeting on Tuesday, March 12, 2013 at 7:00 p.m. at Mentor High School, Lecture Room A, 6477 Center Street, Mentor, Ohio. Members present: Mrs. Mary L. Bryner, Mr. Alan J. Mihok, Mr. William J. Shaw, Mr. Andrew J. Sparacia, and Mr. Thomas V. Tuttle.
Mr. Shaw led the assembled in the Pledge of Allegiance.
Mr. Sparacia moved, seconded by Mr. Tuttle to approve the minutes of the regular meeting held February 12, 2013.
Roll Call: Ayes: Mr. Sparacia, Mr. Tuttle, Mrs. Bryner, Mr. Mihok, Mr. Shaw. The motion carried. 2013-3-57
At this time, Mr. Shaw stated that there would be a hearing of the public on agenda items only. There were none.
Mr. Mihok moved, seconded by Mrs. Bryner, that the Board of Education approve the consent agenda as presented by the Superintendent.
Acceptance of gifts:
“Maximum Ride Series” by James Patterson (8 books) from Joseph and Cheryl Zorko to the Shore Middle School Media Center in memory of Billy Deitmen Nine (9) wooden craft kits from Home Depot - Mentor to the Dr. Jacqueline A. Hoynes Building - CARES Program Mileage Club materials from the Dale R. Rice Elementary PTA to Dale R. Rice Elementary School $1,000 from Garfield Elementary School PTA to the Garfield Elementary School Principal’s Account $180 from Mr. Rocky Bauer of Quaker Steak & Lube to the Middle Schools Science Olympiad Fund $150 from Professional Answering Service, Inc. to the Memorial Middle School Principal’s Academic Fund $50 from Advanced Audiology Concepts Inc. to the Memorial Middle School Principal’s Academic Fund
Approval the following overnight/out-of-state field trips at no cost to Board of Education:
Memorial, Ridge and Shore Middle Schools’ Science Olympiad Teams to The Ohio State University, Columbus, Ohio for State Science Olympiad Competition April 26-27, 2013
Mentor High School Marketing (DECA) Club to the Columbus Convention Center, Columbus, Ohio for the State DECA Career Development Conference/Competition March 15-16, 2013
Mentor High School Mannheim Chamber Orchestra to Youngstown State University, Youngstown, Ohio for Mannheim Camp July 7-12, 2013
Approval of the following grant:
Fairmount Minerals Black Lab Greenhouse $6,000
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
Daniel Hurtack - Hopkins Elementary School
Approval of the resolution to advertise and receive bids for the purchase of school buses .
Approval of Mentor disabled students attending classes in and out of the Mentor School District and non-resident students attending classes in the Mentor School District.
Roll Call: Ayes: Mr. Mihok, Mrs. Bryner, Mr. Sparacia, Mr. Tuttle, Mr. Shaw. The motion carried.
2013-3-58
At this time Mr. William Wade, Principal Mentor High School, and Mr. William Shaw recognized the Mentor High School Graphic Arts Council Benny Award winners and the Lake and Geauga Counties Secondary Art Award winners:
2013 Graphic Arts Council Benny Award Winners First Place - Printing Category Jasmin Frangos (grade 11) Second Place - Printing Category Nicole Hopsecger (grade 12)
National - Scholastic Art & Writing Award Winners Gold Key Rebecca Konte (grade 12) Silver Key Lisa Tan (grade 12)
Lake and Geauga Counties Secondary Art Award Winners $500 Talent Grant Brandon Messner (grade 12) Jasmin Frangos $300 Talent Grant Kayla Gabor (grade 11) Shadia Kawkabani (grade 12) $200 Talent Grant Rebecca Konte (grade 12)
Best of Show Maisaa Kawkabani (grade 10) (grades 10-12)
Best of Show Claire Sharpnack (grade 9) (grades 7-9)
Best in Lake County Josh Furness (grade 9) (grades 7-9)
At this time Mr. William Wade, Mr. Jeff Cassella, Athletic Director, and Mr. William Shaw recognized Mentor High School student Colin Kramer as Wrestling State Qualifier.
At this time Mr. William Wade, Mr. Jeff Cassella, and Mr. William Shaw recognized Mentor High School student Maria Coy as Swimming State Qualifier.
At this time Mr. William Wade, Mr. Jeff Cassella, and Mr. William Shaw recognized Mentor High School student Madeline Marshall as Gymnastics State Qualifier.
At this time Mr. William Porter, Assistant Superintendent, and Mr. William Shaw recognized Memorial Middle School for placing first in the Cardinal Challenge Competition.
Advisor – Danielle Sherritt
6th Grade Alex Edwards Mario Lucrezi Kevin Penkowski Morgan Larick Daniel Magro Emily Shields
7th Grade
Gianna Baroni Lillian Miller Olivia Sandrey Mandy McGee Michael Petti Lekha Medarametla Nick Ridenour
8th Grade Rachel Beller Elizabeth Gorjup Chris Nguyen Nick Clasen Wayne Hou
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
At this time Mr. William Porter and Mr. William Shaw recognized the Spelling Competition winners:
Grade 4 winner Nathan Rolfes Bellflower Elementary School Grade 5 winner Diya Chakraborti Bellflower Elementary School Grade 6 Winner Nicole Jares Shore Middle School Alternate Nicole Predina Memorial Middle School Grade 7 Winner Devon Messner Shore Middle School Alternate Noah Rolfes Ridge Middle School Grade 8 Winner Eamon Bracken Shore Middle School Alternate Kesha Dalal Ridge Middle School
District-wide Competition
Winner Nathan Rolfes Bellflower Elementary School Alternate Diya Chakraborti Bellflower Elementary School
At this time Mr. Matthew Miller, Superintendent, and Mr. William Shaw recognized Paul Smith, Ray Layman, and Amy Brunkala, representing the Middle Schools’ Athletic Booster Clubs, for their support and $91,848.93 donation to the Middle Schools’ Athletic programs.
At this time Mrs. Pam Ferrell, Curriculum Specialist, presented a report on Race to the Top.
At this time, Mr. William Shaw called for a brief recess. Time: 7:31 p.m.
Mr. Shaw reconvened the meeting to regular session. Time: 7:34 p.m.
Mr. Tuttle moved, seconded by Mrs. Bryner that the Board of Education approve the agreement with the Hiram House for the 2013 Outdoor Education for sixth grade students as presented.
Roll Call: Ayes: Mr. Tuttle, Mrs. Bryner, Mr. Mihok, Mr. Sparacia, Mr. Shaw. The motion carried. 2013-3-59
Mrs. Bryner moved, seconded by Mr. Sparacia that the Board of Education approve the resolution for a request for a waiver from the minimum school year regulations by the State Superintendent of Public Instruction to provide professional staff development on November 5, 2013 as follows:
WHEREAS, the Mentor Exempted Village School District Board of Education is committed to the district mission to provide a comprehensive program encouraging all learners to attain their scholastic, social and personal potential; and WHEREAS, the Mentor Exempted Village School District Board of Education has adopted a continuous improvement plan; and WHEREAS, the Mentor Exempted Village School District Board of Education is committed to professional development activities for its staff; and WHEREAS, the Mentor Exempted Village School District Superintendent has determined the need for professional development one full day on November 5, 2013; and WHEREAS, the professional development days will be devoted to providing training for professional staff to further develop professional learning communities to plan instruction and intervention for students through the study and analysis of data and scientifically based instructional techniques; NOW, THEREFORE, BE IT RESOLVED that the Mentor Exempted Village School District Board of Education authorize and direct the Superintendent to prepare an application and request approval by the State Superintendent of Public Instruction to waive the November 5, 2013, full instructional day as part of the minimum school year for the 2013-2014 academic term.
Roll Call: Ayes: Mrs. Bryner, Mr. Sparacia, Mr. Mihok, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-3-60
Mr. Mihok moved, seconded by Mrs. Bryner that the Board of Education approve the resolution accepting the District Window Replacement Project Bid. Successful bid was submitted by AM Door & Supply Company, Inc. in the amount of $270,600.00.
WHEREAS, it has been determined through the Five-Year Permanent Improvement Plan that windows at Brentmoor Elementary School and Hopkins Elementary School will be replaced; and,
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
WHEREAS, on March 4, 2013, sealed bids for the Brentmoor Elementary School and Hopkins Elementary School Window Replacement Project were publicly opened; and, WHEREAS, the Director of Business Operations received an analysis of the low bid from GPD Group concluding that the low bid submitted by AM Door and Supply Company Inc. was responsive and responsible; and WHEREAS, the Director of Business Operations has determined that the lowest responsive and responsible bid does not exceed the project estimates; NOW, THEREFORE, BE IT RESOLVED that in accordance with Ohio Revised Code 3313.46 the Board of Education accepts the lowest responsive and responsible bid for the Brentmoor Elementary School and Hopkins Elementary School Window Replacement Project as follows:
A&M Door and Supply Company Inc. Base Bid $270,600.00
Total $270,600.00
BE IT FURTHER RESOLVED that the Chief Financial Officer be authorized and directed to execute any and all contracts and documents necessary for the Brentmoor Elementary School and Hopkins Elementary School Window Replacement Project.
Roll Call: Ayes: Mr. Mihok, Mrs. Bryner, Mr. Sparacia, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-3-61
Mr. Tuttle moved, seconded by Mrs. Bryner that the Board of Education approve the resolution that the first day of school for students for the 2013-2014 school year will be August 21, 2013 and the last day of school for students will be May 30, 2014. For the 2014- 2015 school year, the first day of school for students will be August 20, 2014 and the last day of school for students will be May 29, 2015.
Roll Call: Ayes: Mr. Tuttle, Mrs. Bryner, Mr. Mihok, Mr. Sparacia, Mr. Shaw. The motion carried. 2013-3-62
Mr. Sparacia moved, seconded by Mr. Tuttle that the Board of Education approve the certified/licensed, classified, non-contractual compensation and supplemental contracts as follows:
CERTIFIED/LICENSED
Change in Classification/Salary for the 2012-2013 School Year Recommended. Effective 02-01-13
Cancian, Tricia A to A.15 Kolasinski, Aimee B.15 to A Clair, Lyndsay B to B.15 Kopp, Paul A.30 to A.45 Cornachio, Kimberly B.15 to A Ludwig, Laura A.15 to A.30 Dunn, Tracey A.15 to A.30 Malnar, Christina A.15 to A.30 Fink, Jeffrey B to B.15 McArdle, Susan A.15 to A.30 Greenlee, Piper A.30 to A.45 McKnight, Kylie A.15 to A.30 Hollabaugh, Shaun A to A.15 McMahon, James A.45 to EDS Hoover, Megan A to A.15 Parker, Bethany A to A.15 Jones, Leslie B to B.15 Parmertor, Bonnie A.30 to A.45 Jordan, Kelly A to A.15 Stein, Kelly A.30 to A.45 Kerul, Stacey A to A.15 Vurbic, Sarah B.15 to A Whitfield, Jill B to A
The following is a Revision to Resolution #2012-12-212, December 11, 2012, Board of Education Agenda:
Please Change From: Leave of Absence for the 2012-2013 School Year Recommended Effective Pauline, Laura - Intervention Specialist/Memorial Middle (Medical) 11-13-12
Please Change To: Leave of Absence for the 2012-2013 School Year Recommended
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
Effective Pauline, Laura - Intervention Specialist/Memorial Middle (Medical) 03-01-13
Leave of Absence for the 2012-2013 School Year Recommended Effective Miller, Julie - Intervention Specialist/Garfield Elementary (Medical) 02-07-13 Miller, Julie - Intervention Specialist/Garfield Elementary (Parental) 03-11-13
Resignation for the 2012-2013 School Year Recommended Effective Klayman, Beth - Music Teacher/District-wide (Retirement) 08-15-13
Temporary Employees (e.g. substitute teachers and tutors) for the 2012-2013 School Year Recommended
Fritinger, Judy Gregory, Cherie Jerry, Kelly McMillen, Kristen Schneider Jr., Brian Sicker, Cheryl Zuccaro, Alyssa
CLASSIFIED
Appointments for the 2012-2013 School Year Recommended
Gerardi, Roger will be hired as a Custodian I at Garfield and Orchard Hollow Elementary Schools. Mr. Gerardi will be placed at Step 1 of the Custodian I Salary Schedule. Effective 02-11-13
Penicka, Karen will be hired as a Bus Assistant in the Transportation Department. Ms. Penicka will be placed at Step 1 of the Bus Assistant Salary Schedule. Effective 03-04-13
Perry, Shakia will be hired as an HQ Classroom Assistant at the Dr. Jacqueline A. Hoynes/CARES Building. Ms. Perry will be placed at Step 5 of the HQ Classroom Asst./CARES Salary Schedule. Effective 03-11-13
Reclassifications for the 2012-2013 School Year Recommended
Ebert, Steve will have a change in assignment from Custodian II at Orchard Hollow Elementary to Custodian III, at Memorial Middle School. Mr. Ebert will be placed at Step 9 of the Custodian III Salary Schedule. Effective 01-02-13
McNeely, Rita will have a change in assignment from School Nutrition Services Satellite Line Coordinator at Mentor High School to Account Clerk II at the Administration Building. Ms. McNeely will be placed at Step 2 of the Account Clerk II Salary Schedule. Effective 01-14-13
Leave of Absence for the 2012-2013 School Year Recommended Effective Pachinger, Pamela - Classroom Asst./Dr. J. Hoynes Bldg. (Medical) 03-08-13
Temporary Employees (e.g., substitute classroom assistant, bus assistant, custodian, educational assistant, food service worker, library assistant, secretary, We Care instructor) for the 2012-2013 School Year Recommended
Dadante, Carmela Duncan, Keith Gibson, Robin Gregory, Cherie Misconin, June
NON-CONTRACTUAL COMPENSATION
The following will be paid a stipend of Twenty and 00/100 ($20.00) per hour, not
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013 to exceed 15 hours, for translation services during the 2012-2013 School Year. To be paid from the Title III Grant
Magrans, Juanita
The following will be paid a stipend of Thirty-Eight and 00/100 ($38.00) per hour, not to exceed 6 hours per week, to serve as instructors for the Cardinal Achievement Academy during the 2012-2013 School Year.
Hogan, Tom
The following will be paid a stipend of Three Hundred and 00/100 ($300.00) to serve as a cooperating teacher to a student teacher during Fall 2012. To be paid from the General Fund
Watson, Deborah
SUPPLEMENTAL CONTRACTS
Supplemental Contracts for the 2012-2013 School Year Recommended
ADDITIONS:
Memorial Middle School Heller, Steve Track - Head Coach 0.11 x base (outside coach)
Roll Call: Ayes: Mr. Sparacia, Mr. Tuttle, Mrs. Bryner, Mr. Mihok, Mr. Shaw. The motion carried. 2013-3-63
Mr. Sparacia moved, seconded by Mr. Tuttle that the Board of Education approve the Administrative Staff Reappointment Book for 2013-2014.
Symbols * $600 Longevity Supplement
** $800 Longevity Supplement
TWO YEAR CONTRACT (2013-2014 and 2014-2015) Contract Name Assignment Column Index Days Type ** Bailey, Robert Supervisor/Buildings & Grounds Non 1.60 226 2 Year Service Building Degree
* Elegante, Linda Supervisor/Special Education MA+45 1.47 216 1 Year Administration Building
* Gallagher, Janis Supervisor/Special Education MA+45 1.353 206 2 Year Administration Building
* Hutto, Pamela Director/Curriculum MA+45 1.57 226 2 Year Administration Building
** Ingraham, Bobbi Coordinator-Gifted/Testing MA+45 1.47 216 1 Year Administration Building
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
Kinsey, Megan Principal MA+15 1.45 226 2 Year Ridge Middle School
Kirby, Kristen Director/Community Relations BA 1.24 226 2 Year Administration Building
* Kolar, Richard Coordinator/Buildings & Grounds Non 1.60 226 2 Year Service Building Degree
* LaPaglia, Christy Director MA+15 1.51 226 2 Year Cardinal Autism Resource and Education School
** McKenrick, Patrick Assistant Principal MA+45 1.47 226 1 Year Ridge Middle School
McMahon, James Unit Principal EDS 1.41 216 2 Year High School
* Miley, Christine Assistant Principal MA+30 1.37 226 2 Year Shore Middle School
** Porter, William Assistant Superintendent/K-12 MA+15 1.53 226 2 Year Administration Building
** Trunk, Karen Elementary Principal MA+45 1.47 216 2 Year Orchard Hollow Elementary
Wade, William Principal MA+45 1.67 226 2 Year High School SECOND YEAR OF A TWO YEAR CONTRACT (2012-2013 and 2013-2014) Contract Name Assignment Column Index Days Type ** Archer, Jane Coordinator/Child Care Program BA Step IV 206 2nd of 2 Year Garfield Elementary
Burnett, Kathleen Principal MA+15 1.45 226 2nd of 2 Year Memorial Middle School
* Cassella, Jeffrey Director/High School Athletics MA+ 45 1.47 226 2nd of 2 Year High School
Crowe, Jason Assistant Principal MA+45 1.39 226 2nd of 2 Year Memorial Middle School
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
Dudziak, Adam Unit Principal EDS 1.41 216 2nd of 2 Year High School
Funk, Norman Assistant Treasurer BA 1.48 226 2nd of 2 Year Administration Building
Kryz, Christine Principal MA+45 1.47 216 2nd of 2 Year Fairfax Elementary
Munoz, Leslie Assistant Principal/Curriculum MA+15 1.30 216 2nd of 2 Year High School
** Wolf, Christl Unit Principal MA+45 1.42 216 2nd of 2 Year High School
SECOND YEAR OF A THREE YEAR CONTRACT 2012-2013 through 2014-2015
Contract Name Assignment Column Index Days Type
** Baker, Douglas Principal MA+30 1.51 226 2nd of 3 Year Shore Middle School
** Bergant, Christine Elementary Principal MA+15 1.35 216 2nd of 3 Year Sterling Morton Elementary
Bonnes, Barbara Elementary Principal MA+15 1.35 216 2nd of 3 Year Brentmoor Elementary
Diamond, John Unit Principal MA +45 1.47 216 2nd of 3 Year High School
* Gerardi, Karen Supervisor/Transportation Non 1.42 226 2nd of 3 Year Service Building Degree
* Hartman, Henry Director/IT Services Non 1.39 226 2nd of 3 Year Administration Building Degree
** Lange, Jennifer Supervisor/Food Service Non 1.42 216 2nd of 3 Year Service Building Degree
* Luciano, Lawrence Elementary Principal MA+45 1.47 216 2nd of 3 Year Hopkins Elementary
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
Lynch, Michael Elementary Principal MA+30 1.41 216 2nd of 3 Year Lake Elementary
** Price, Janice Elementary Principal MA+45 1.47 216 2nd of 3 Year Garfield Elementary
** Rogers, Rosemarie Elementary Principal MA+15 1.35 216 2nd of 3 Year Rice Elementary
Shorr, Jeremy Curriculum Specialist MA 1.173 206 2nd of 3 Year Administration Building
Skulski, Jennifer Director/Business Operations BA 1.36 226 2nd of 3 Year Service Building
** Watson, Margaret Assistant Superintendent/HR MA+15 1.53 226 2nd of 3 Year Administration Building
Roll Call: Ayes: Mr. Sparacia, Mr. Tuttle, Mrs. Bryner, Mr. Mihok, Mr. Shaw. The motion carried. 2013-3-64
Mr. Mihok moved, seconded by Mr. Sparacia that the Board of Education approve the Exempt Staff Reappointment Book for 2013-2014 as follows:
Contract Status
1Y Limited Contract Issued for a One-Year Period
2Y Limited Contract Issued for a Two-Year Period
SN Salary Notice Issued the Second Year of a Two-Year Contract
CC Continuing Contract Issued after a Two-Year Contract
CN Holds a Continuing Contract and receives a Salary Notice Each Year
Symbols * $600 Longevity Supplement
** $800 Longevity Supplement
EXEMPT STAFF REAPPOINTMENT LIST 2013 ― 2014
Longevity Name Position Contract Hours Step * Catavolos, Donna Administrative Assistant II (261) CC 8.00 6 Student Services Department (9.0% responsibility factor)
** Godic, Laurie Administrative Assistant II (261) CN 8.00 8
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
K-12 Department (9.0% responsibility factor)
** Hennies, Sally Administrative Assistant II (261) CN 8.00 9 Human Resources Department (9.0% responsibility factor)
** Leonard, Nancy Exempted Supervisor (245) CN 8.00 9 Accounts Receivable Department
Locke, Jacquelyn Administrative Assistant III (261) CN 8.00 9 to the Chief Financial Officer (9.0% responsibility factor)
** Spehek, Paulette Administrative Assistant III (261) CN 8.00 9 to the Superintendent (9.0% responsibility factor)
* Willett, Judith Exempt Supervisor (261) CN 8.00 9 Accounts Payable Department
* Williams, Diane Exempt Supervisor (261) CN 8.00 9 Payroll Department
Woodworth, Jeremy Exempt Network Supervisor (261) CN 8.00 3 IT Department
Zombory, Michael Exempt Supervisor (261) CN 8.00 9 Fleet Maintenance Department
Roll Call: Ayes: Mr. Mihok, Mr. Sparacia, Mrs. Bryner, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-3-65
At this time, Mr. Thomas Tuttle presented the legislative report.
Mr. Mihok moved, seconded by Mrs. Bryner that the Board of Education approve the February 2013 financial statements as presented by the Chief Financial Officer.
Roll Call: Ayes: Mr. Mihok, Mrs. Bryner, Mr. Sparacia, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-3-66
Mr. Sparacia moved, seconded by Mrs. Bryner that the Board of Education ratify the February 2013 investments as follows:
MATURITY INTEREST FUND AMOUNT INSTITUTION DATE RATE INTEREST General Morgan Fund 3,497,812.50 Stanley 07/02/13 0.18% 2,187.50
INVESTMENT INVENTORY AS OF February 28, 2013 DATE ORIGINALLY MATURITY INTEREST INSTITUTION AMOUNT INVESTED DATE RATE
First Merit $399,996.57 2/12/2013 OPEN 0.050%
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
JP Morgan #1618944845 570,476.51 01/27/00 OPEN 0.090% JP Morgan #936438860 89,666.50 03/01/11 OPEN 0.000% Dollar Bank #2672209929 10,855,781.75 08/10/11 OPEN 0.100% Charterone #1940003836 0.00 03/08/05 OPEN 0.000% Huntington #01662160387 46,295.98 03/10/09 OPEN 0.050% Lake National CKG #1257 164,189.83 03/26/10 OPEN 0.200% Lake National CKG #6075 11.53 11/30/10 OPEN 0.200% TriState CDARS 5,000,000.00 09/06/12 03/07/13 0.300% UBS 3,991,982.22 10/03/12 03/28/13 0.417% Huntington CDARS 8,000,000.00 04/11/12 04/11/13 0.300% UBS 1,996,817.78 10/25/12 04/22/13 0.325% Morgan Stanley-Smith Barney 1,997,600.00 11/14/12 05/13/13 0.240% Lake National Bank 1,112,426.35 08/23/12 05/23/13 0.500% Huntington CDARS 3,000,000.00 06/14/12 06/13/13 0.400% Lake National Bank 2,678,037.75 06/11/12 06/13/13 0.250% Dollar Bank 5,087,005.20 06/21/12 06/21/13 0.270% Morgan Stanley-Smith Barney 3,497,812.50 02/27/13 07/02/13 0.183% Huntington CDARS 10,000,000.00 08/30/12 08/29/13 0.400% TriState CDARS 5,000,000.00 09/06/12 09/05/13 0.500% Huntington CDARS 1,000,000.00 11/01/12 10/31/13 0.350% Huntington CDARS 3,000,000.00 01/17/13 01/16/14 0.350%
TOTAL 67,488,100.47
Roll Call: Ayes: Mr. Sparacia, Mrs. Bryner, Mr. Mihok, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-3-67
Mrs. Bryner moved, seconded by Mr. Tuttle that the Board of Education approve the February 2013 inter-fund transfers as follows:
TO: FROM: AMOUNT REASON CASH TRANSFERS: 014-5100-9112 001-7200-0000-910 ROE 6TH GR CAMP FY 2013 GENERAL FUND 21,524.73 Support 009-5100-0000 001-7200-0000-910 UNIFORM SUPPLY GENERAL FUND 5,000.00 Support
CASH ADVANCES: NONE
RETURN OF CASH ADVANCES: NONE
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
Roll Call: Ayes: Mrs. Bryner, Mr. Tuttle, Mr. Mihok, Mr. Sparacia, Mr. Shaw. The motion carried. 2013-3-68
Mrs. Bryner moved, seconded by Mr. Mihok that the Board of Education approve the February. 2013 appropriation modifications as follows:
WHEREAS, the Mentor Exempted Village School District Board of Education the adopted 2012-2013 annual appropriations on September 11, 2012; and, WHEREAS, the Chief Financial Officer has determined the need for line item appropriation modifications; and, NOW, THEREFORE BE IT RESOLVED, that the following appropriation and modifications be approved:
General Fund 001-0000 Function Object Title Amount From 1100 400 Purchased Services $ 165.00 From 1100 500 Supplies & Materials $ 115.00 To 1100 600 Capital Outlay $ 280.00 Reason: To adjust budget to purchase smart board and purchase school related supplies at Memorial Middle School.
General Fund 001-0000 Function Object Title Amount From 1100 600 Capital Outlay $ 1,500.00 To 1100 500 Supplies & Materials $ 1,500.00 Reason: To adjust budget for diploma inserts for Mentor High School.
General Fund 001-0000 Function Object Title Amount From 1100 600 Capital Outlay $ 82.28 To 1100 500 Supplies & Materials $ 82.28 Reason: To adjust budget for classroom supplies for Mentor High School.
General Fund 001-0000 Function Object Title Amount From 1100 600 Capital Outlay $ 6,200.00 From 1100 400 Purchased Services $ 1,500.00 To 1100 500 Supplies & Materials $ 7,700.00 Reason: To adjust budget to return Mentor High School science department budget for supplies.
General Fund 001-0000 Function Object Title Amount From 1200 500 Supplies & Materials 800.00 To 1200 400 Purchased Services 800.00 Reason: To adjust budget for certified meeting and travel expenses for the gifted programs.
General Fund 001-0000 Function Object Title Amount From 1200 400 Purchased Services $103,000.00 To 2800 400 Purchased Services $103,000.00 Reason: To adjust budget for Special Education expenses.
General Fund 001-0000 Function Object Title Amount From 2500 800 Other Objects $ 20,000.00 To 2700 600 Capital Outlay $ 20,000.00 Reason: To adjust budget for additional security cameras.
Fairfax – Social/Retirement #007-9210 Function Object Title Amount From 2900 500 Supplies & Materials $ 200.00 To 2900 800 Other Object $ 200.00 Reason: Reallocate budget to cover end of year expenses
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
Camp FY’ 2013 #014-9112 Function Object Title Amount From 2100 400 Purchased Services $ 216.57 To 1100 100 Salaries $ 216.57 Reason: Reallocate budget to cover substitute salary
Shore – Beverage Account #018-9315 Function Object Title Amount From 2900 600 Capital Outlay $ 625.00 From 2900 800 Other Object $ 1,000.00 To 2900 500 Supplies & Materials $ 1,625.00 Reason: Reallocate budget for teacher workstations
Fairfax – Structured Language #018-9905 Function Object Title Amount From 4600 400 Purchased Services $ 650.00 To 4600 800 Other Object $ 650.00 Reason: Reallocate budget for field trip and fundraising expenses
Lincoln Electric 019-9001 Function Object Title Amount From 2400 600 Capital Outlay $ 3,000.00 To 2200 400 Purchase Services $ 3,000.00 Reason: Budget adjustment for professional development travel expenses.
CARES Fund 020-9001 Function Object Title Amount From 1200 100 Salaries & Wages $ 950.00 To 2200 100 Salaries & Wages $ 950.00 Reason: To adjust budget to clear negative budget accounts.
CARES Fund 020-9001 Function Object Title Amount From 2900 400 Purchased Services $ 2,000.00 From 2800 400 Purchased Services $ 1,800.00 To 2800 500 Supplies & Materials $ 200.00 Reason: To adjust budget to transfer funds to pay for transportation and fuel costs for the remainder of the school year.
Morton – Student Council #200-9400 Function Object Title Amount From 4600 600 Capital Outlay $ 500.00 To 4600 400 Purchased Services $ 500.00 Reason: Reallocate budget for assemblies
Morton – Picasso’s Art Account #200-9436 Function Object Title Amount From 4600 400 Purchased Services $ 1,000.00 To 4600 600 Capital Outlay $ 1,000.00 Reason: Reallocate budget to purchase I-Pad for Art Classes
Memorial – Art Club #200-9623 Function Object Title Amount From 4100 800 Other Object $ 100.00 To 4100 500 Supplies & Materials $ 100.00 Reason: Reallocate budget to purchase Art Club supplies
Memorial – Student Ambassador #200-9627 Function Object Title Amount From 4600 800 Other Object $ 125.00 To 4600 500 Supplies & Materials $ 125.00 Reason: Reallocate budget to purchase refreshments for dance and club functions
MHS – DECA Acct#200-9843 Function Object Title Amount From 4300 400 Purchased Services $ 1,000.00 To 4300 800 Other Object $ 1,000.00 Reason: Reallocate budget for DECA registrations
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
MHS – Future Leaders #200-9846 Function Object Title Amount From 4300 400 Purchased Services $ 400.00 From 4300 500 Supplies & Materials $ 1,100.00 To 4300 800 Other Object $ 1,500.00 Reason: Reallocate budget for charitable donations
MHS – Vocal Music #200-9866 Function Object Title Amount From 4100 500 Supplies & Materials $ 520.00 To 4100 800 Other Object $ 520.00 Reason: Reallocate budget for OMEA registration
MHS – Business Club #200-9870 Function Object Title Amount From 4100 800 Other Object $ 1,000.00 To 4100 500 Supplies & Materials $ 1,000.00 Reason: Reallocate budget for Business Club refreshments
MHS – Class of 2015 #200-9932 Function Object Title Amount From 4600 800 Other Object $ 120.00 To 4600 100 Salaries $ 100.00 To 4600 200 Benefits $ 20.00 Reason: Reallocate budget for salary/benefits for Winter Formal worker
Ridge – Athletics #300-9313 Function Object Title Amount From 4500 600 Capital Outlay $ 208.00 To 4500 100 Salaries $ 208.00 Reason: Reallocate budget to cover negative balance
MHS – Girls Lacrosse Account #300-9332 Function Object Title Amount From 4500 500 Supplies & Materials $ 250.00 To 4500 800 Other Object $ 250.00 Reason: Reallocate budget for Girls Lacrosse entry fees
Auxiliary Services/St. Gabriel’s 401-9223 Function Object Title Amount From 3200 500 Supplies & Materials $ 56,545.98 To 3200 600 Capital Outlay $ 56,545.98 Reason: Budget adjustment to purchase instructional computers and/or equipment.
Roll Call: Ayes: Mrs. Bryner, Mr. Mihok, Mr. Sparacia, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-3-69
Mr. Sparacia moved, seconded by Mrs. Bryner that the Board of Education approve the following resolution of supplemental appropriations:
WHEREAS, the Mentor Exempted Village School District Board of Education has been notified by Fairmount Minerals of a new grant, Fairmount Minerals/Greenhouse- Hurtack ‘13 account in the amount of $6,000.00; WHEREAS, the Mentor Exempted Village School District Board of Education on September 11, 2012 adopted annual appropriations for the 2012-2013 fiscal year which did not include this increase: NOW, THEREFORE, BE IT RESOLVED, That the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:
Fairmount Minerals/Greenhouse-Hurtack ‘13 007-9667 Function Object Title Increase Budget Total 1100 500 Supplies & Materials $ 3,000.00 1100 600 Capital Outlay $ 3,000.00 $ 6,000.00
BE IT FURTHER RESOLVED, that the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
WHEREAS, the Mentor Exempted Village School District Board of Education either have received additional monies, have additional cash available or anticipate receiving additional monies during the 2012-2013 fiscal year; WHEREAS, the Mentor Exempted Village School District Board of Education on September 11, 2012 adopted annual appropriations for the 2012-2013 fiscal year which included a portion of these funds; NOW, THEREFORE, BE IT RESOLVED, that the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:
Bellflower – Student Council #200-9001 Function Object Title Increase Total Increase 4600 800 Other Object $2,000.00 $2,000.00
Bellflower – Field Trips #200-9019 Function Object Title Increase Total Increase 4600 400 Purchased Services $300.00 $ 300.00
Memorial – Art Club #200-9623 Function Object Title Increase Total Increase 4100 500 Supplies & Materials $80.00 $ 80.00
MHS – Baseball Camp #300-9016 Function Object Title Increase Total Increase 4500 500 Supplies & Materials $1,900.00 $1,900.00
BE IT FURTHER RESOLVED, that the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.
WHEREAS, the Mentor Exempted Village School District Board of Education has been notified by the Ohio Department of Education of an increase to the Auxiliary Services/St. Gabriel’s account in the amount of $10,553.30; WHEREAS, the Mentor Exempted Village School District Board of Education on September 11, 2012 adopted annual appropriations for the 2012-2013 fiscal year which did not include this increase: NOW, THEREFORE, BE IT RESOLVED, That the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:
Auxiliary Services/St. Gabriel’s 401-9223 Function Object Title Increase Budget Total 3200 600 Capital Outlay $ 10,553.30 $ 10,553.30
BE IT FURTHER RESOLVED, That the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.
WHEREAS, the Mentor Exempted Village School District Board of Education has been notified by the Ohio Department of Education of an increase to the Auxiliary Services/Lake Catholic account in the amount of $3,590.50; WHEREAS, the Mentor Exempted Village School District Board of Education on September 11, 2012 adopted annual appropriations for the 2012-2013 fiscal year which did not include this increase: NOW, THEREFORE, BE IT RESOLVED, That the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:
Auxiliary Services/Lake Catholic 401-9225 Function Object Title Increase Budget Total 3200 500 Supplies & Materials $ 3,590.50 $ 3,590.50
BE IT FURTHER RESOLVED, That the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.
WHEREAS, the Mentor Exempted Village School District Board of Education has been notified by the Ohio Department of Education of an increase to the Resident Educator Program grant in the amount of $3,150.00; WHEREAS, the Mentor Exempted Village School District Board of Education on September 11, 2012 adopted annual appropriations for the 2012-2013 fiscal year which did not include this increase: NOW, THEREFORE, BE IT RESOLVED, That the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
Resident Educator Program 506-9113 Function Object Title Increase Budget Total 2200 100 Salaries $ 2,700.00 2200 200 Benefits $ 450.00 $ 3,150.00
BE IT FURTHER RESOLVED, That the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.
WHEREAS, the Mentor Exempted Village School District Board of Education has been notified by the Ohio Department of Education of an increase to Carl D. Perkins Grant in the amount of $5,088.15; WHEREAS, the Mentor Exempted Village School District Board of Education on September 11, 2012 adopted annual appropriations for the 2012-2013 fiscal year which did not include this increase: NOW, THEREFORE, BE IT RESOLVED, That the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:
C. Perkins 524-9026 Function Object Title Increase Budget Total 1300 500 Supplies & Materials $ 5,088.15 $ 5,088.15
BE IT FURTHER RESOLVED, That the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.
Roll Call: Ayes: Mr. Sparacia, Mrs. Bryner, Mr. Mihok, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-3-70
Mr. Sparacia moved, seconded by Mrs. Bryner that the Board of Education approve the resolution to certify tax rates for tax year 2013, collection year 2014 as follows:
WHEREAS, This Board of Education in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing July 1, 2012; and, WHEREAS, the Budget Commission of Lake County, Ohio has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within, the ten mill tax limitation; therefore, be it, RESOLVED, By the Board of Education of the Mentor Exempted Village School District, Lake County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further RESOLVED, That there be and is hereby levied on the tax duplicate of said School District the rate of each tax necessary to be levied within and without the ten mill limitation as follows: Outside 10 Mill Limit
General Fund 62.90
Bond Retirement Fund .26 Emergency Levy 8.84 Permanent Improvement 1.00 Total 73.00
Inside 10 Mill Limit
General Fund 4.80
and be it further RESOLVED, That the Clerk of this Board be and he is hereby directed to certify a copy of this Resolution to the County Auditor of said County.
Roll Call: Ayes: Mr. Sparacia, Mrs. Bryner, Mr. Mihok, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-3-71
Mr. Mihok moved, seconded by Mrs. Bryner that the Board of Education approve the following resolution authorizing the Treasurer to collect unclaimed funds:
Mentor Exempted Village School District
Mentor High School, Lecture Room A March 12, 2013
WHEREAS , the Mentor Exempted Village Board of Education is a recognized political subdivision of the State of Ohio; and WHEREAS , the Mentor Exempted Village Board of Education is required by Ohio Revised Code 3313.22 to appoint an individual who is licensed to serve as a Treasurer and Chief Financial Officer; and WHEREAS, Ohio Revised Code and Mentor Exempted Village Board of Education policy has provided for said Treasurer to have authority over all fiscal matters and to act on the behalf of the Board of Education in all fiscal matters; NOW, THEREFORE BE IT RESOLVED , that the Board of Education designates Treasurer Daniel L. Wilson, to collect unclaimed funds on behalf of the Mentor Exempted Village Board of Education.
Time Inc. Shared Services $626.08
Roll Call: Ayes: Mr. Mihok, Mrs. Bryner, Mr. Sparacia, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-3-72
Mr. Shaw announced there was no unfinished business
At this time Mr. Shaw announced that the Board of Education would conduct a hearing of the public, an opportunity for anyone to speak to the Board on any subject. Mr. Miller introduced Mr. Roger Kondik, the new Mentor Alumni Association President. Mr. Kondik said he is looking forward to working with the Board.
Mr. Sparacia moved, seconded by Mr. Tuttle that the Board of Education recess to executive session in accordance with Ohio Revised Code 121.22 to discuss negotiations. Time: 7:45 p.m.
Roll Call: Ayes: Mr. Sparacia, Mr. Tuttle, Mrs. Bryner, Mr. Mihok, Mr. Shaw. The motion carried. 2013-3-73
Mr. Shaw reconvened the meeting to regular session at 9:03 p.m.
There being no further business to come before the Board, Mr. Tuttle moved, seconded by Mrs. Bryner, that the regular meeting be adjourned.
Roll Call: Ayes: Mr. Tuttle, Mrs. Bryner, Mr. Mihok, Mr. Sparacia, Mr. Shaw. The motion carried. 2013-3-74
The regular meeting adjourned at 9:04 p.m.
Daniel L. Wilson, Treasurer William J. Shaw, President