Mentor Exempted Village School District
Paradigm October 9, 2018
To be approved at the Board of Education meeting November 20, 2018.
MINUTES OF THE OCTOBER 9, 2018 REGULAR MEETING OF THE BOARD OF EDUCATION.
THE BOARD OF EDUCATION MEETING IS VIDEOTAPED AND THE VIDEO IS AVAILABLE FOR REVIEW OR A COPY CAN BE OBTAINED BY CONTACTING THE TREASURER'S OFFICE AT THE HELEN H. "SUE" OSBORN ADMINISTRATION BUILDING.
The Mentor Exempted Village Board of Education held its Regular Meeting on Tuesday, October 9, 2018 at 7:00 p.m., at Paradigm, 6465 Center Street, Mentor, Ohio. Members present: Mrs. Mary L. Bryner, Mr. E. Kenneth Buckley, Mrs. Virginia E. Jeschelnig, Mrs. Deanne M. Roberts, and Mr. Thomas V. Tuttle.
Mrs. Bryner led the assembled in the Pledge of Allegiance.
At this time Mrs. Bryner asked for a moment of silence in memory of Stephen Scherlacher, Mentor High School volleyball coach, who passed away October 8, 2018.
Mrs. Roberts moved, seconded by Mr. Tuttle to approve the minutes of the special meeting held June 28, 2018 as amended for cash transfer corrections, the regular meeting held September 11, 2018 as corrected for address typo Brentmoor Elementary School, and the special meeting held September 25, 2018.
Roll Call: Ayes: Mrs. Roberts, Mr. Tuttle, Mrs. Jeschelnig, Mr. Buckley and Mrs. Bryner abstained.
The motion carried. 2018-10-140
At this time, Mrs. Bryner stated that there would be a hearing of the public on agenda items only. There were none.
Mrs. Jeschelnig moved, seconded by Mr. Buckley that the Board of Education approve the consent agenda as presented by the Superintendent.
Acceptance of gifts:
5 Amoeba tables from the Mentor Public Library to Mentor High School $33.30 from Skybridge Americas, INC. (Coca-Cola) to Bellflower Elementary School $200.00 from Concoc Phillips Company to CARES $2,500.00 from Mr. Joe Jaros, Marco’s Pizza to Fairfax Elementary School
Approval of of the following overnight/out-of-state field trip at no cost to the Board of Education:
Mentor High School/Lakeland SkillsUSA Fall Leadership Conference, Columbus, OH November 8-9, 2018
Mentor High School – Mentor Top 25 Annual Performance/Education Tour, San Antonio, TX June 5-11, 2019
Approval of the following overnight/out-of-state field trip:
Mentor High School – Science Olympiad National Invitational, Massachusetts Institute of Technology - Cambridge, MA January 10-13, 2019
Approval of the designated bus stop list for the 2018-2019 school year and authorize the Superintendent to adjust the bus stops throughout the 2018-2019 school year.
Mentor Exempted Village School District
Paradigm October 9, 2018
Roll Call: Ayes: Mrs. Jeschelnig, Mr. Buckley, Mrs. Roberts, Mr. Tuttle, Mrs. Bryner.
The motion carried. 2018-10-141
At this time Mr. William Porter, Superintendent, and Mr. Tuttle recognized the PTA/PTSA Presidents for the 2018-2019 School Year.
Bellflower PTA Amy Tulenson
Fairfax PTA Kelly Belin
Hopkins PTA Christine Henninger
Lake PTA Danielle Overall
Orchard Hollow PTA Parham Weaver
Ridge PTA Michelle Godek
Sterling Morton PTA Rachel Tabone
Memorial PTA Christine Henninger
Shore PTSA Jennifer Seech
Mentor High School PTSA Mickey Pugh
Lake County Council Taryn Winney
At this time there was a First Reading of the following revised policies:
Policy 8.16 “Credit Card Policy” Policy 9.21 “Business Advisory Council”
Policy 8.16 “Credit Card Policy”
The Board of Education recognizes the efficiency and convenience afforded the day-to- day operation of the District by establishing a credit card account. A “credit card account” is any bank-issued credit card account, store-issued credit card account, financial institution-issued credit card account, financial depository-issued credit card account, affinity credit card account, or any other card account allowing the holder to purchase goods or services on credit or to transact with the account, and any debit or gift card account related to the receipt of moneys. A “credit card account” does not include a procurement card account, gasoline or telephone credit card account, or any other card account where merchant category codes are in place as a system of control for use of the card account.
A credit card account will be established in the name of the District and will be used for incidental purchases authorized by the Treasurer/CFO. All presentation instruments related to the credit card account shall bear the District’s name, including cards and checks. Credit cards shall not be used to circumvent the general purchasing procedures required by law and the policies of the Board. Purchases using the credit card shall be supported by documentation as required by the Treasurer/CFO. The Treasurer/CFO shall retain general possession and control of the credit card account and presentation instruments related to the account, including credit cards and checks. The credit card must be secured at all times in the Treasurer/CFO’s office and/or designated building/department staff person’s office, with request being made for use to the Treasurer/CFO and/or designated building/department staff. by the employee responsible for the District’s credit card.
Officers or Positions Authorized to Use Credit Card
Only officers/employees of the Board who have received authorization from the Treasurer/CFO may authorize and approve credit card transactions. The Treasurer/CFO shall document the name and position title of any District officer/employee authorized to use the credit card.
Mentor Exempted Village School District
Paradigm October 9, 2018
Acquisition, Use and Management of Credit Card
Before an officer/employee may use the credit card account, credit card, or any checks associated with such account, he/she must sign an acknowledgment that he/she has read and understands this Board policy.
Expenses for which the Credit Card Account May be Used
The credit card may be used only for official business and for the benefit of the District. Credit card expenditures for the following are strictly prohibited: entertainment, alcoholic beverages, personal services, and cash advances. A District officer/employee who utilizes the credit card in violation of Board policy may be subject to prohibition from result in loss of use of the District’s credit card, disciplinary action, including termination, and personal liability for unauthorized charges.
Cash Withdrawals and Maximum Credit Limit
Cash withdrawals may not be made with the credit card.
No authorized user of the credit card may incur more than Fifty Thousand Dollars ($50,000.00) in debt through use of the credit card for any individual transaction.
Submission of Itemized Receipts
Receipts for any transaction involving the credit card must be obtained by the officer/employee using the card to incur the expense and submitted to the Treasurer/CFO and/or designated building/department staff at the time that the credit card is returned. If an officer/employee fails to submit a receipt to the Treasurer/CFO and/or designated building/department staff to document a transaction involving the credit card, the officer/employee shall be liable for the expense. provide a list receipt affidavit.
Guidelines
Officers/employees are required to abide by the following guidelines when using a District credit card.
A. All credit cards shall be issued to and in the name of the Mentor Board of Education.
B. District officers/employees may use credit cards only in connection with Board- approved or school-related activities and in accordance with funds availability and the appropriation of a particular building or department budget or grant provision.
C. Subject to the discretion of the Board and the approval of the Treasurer/CFO, credit cards may be used for eligible goods and services, including:
1. Transportation reservations and expenses;
2. Conference registrations;
3. Hotel reservation guarantees and expenses;
4. Purchases from vendors who do not accept purchase orders or vouchers, with prior approval from the Treasurer/CFO;
5. Supplies and materials needed for District expenses;
6. Other purchases approved by the Treasurer/CFO on a case-by-case basis.
Mentor Exempted Village School District
Paradigm October 9, 2018
D. Credit cards shall not be used for personal purchases or expenditures not allowed under this guideline. In particular, credit cards shall not be used for expenses that are not incurred in connection with Board approved or school- related activities, are not for the benefit of the District, and do not serve a valid and proper public purpose. Use of credit cards in an unauthorized or illegal manner may result in revocation of credit card privileges, disciplinary action and/or where appropriate, may require the user to pay any and all inappropriate charges, including finance charges and interest assessed in connection with the purchase. Knowing misuse of the District’s credit card is a criminal offense under O.R.C. §2913.21.
E. Officers/employees requiring the use of District credit cards shall request (in writing) the use of such cards from the Treasurer/CFO and/or designated building/department staff.
F. The District is a nonprofit political subdivision of the State of Ohio. Tax exemption forms shall be utilized and are available at the Treasurer/CFO’s Office.
G. Upon receipt of a District credit card, officers/employees shall:
1. Inform merchants that the purchase is for “official School District business” and is not subject to State or local sales tax. The officer/employee shall present a tax exemption form.
2. Maintain credit cards in a secure fashion and prevent unauthorized charges to the account.
3. Maintain sufficient documentation of all purchases, including, but not limited to, charge receipts, original cash register slip or other detailed receipt, and invoices.
4. Provide documentation of all purchases to the Treasurer/CFO’s office in a timely manner to ensure prompt payment.
5. Immediately notify his/her immediate supervisor and the Treasurer/CFO if the card is lost or stolen.
6. Refrain from allowing anyone else to use the credit card or account number.
7. Refrain from splitting the costs of an invoice or purchase in order to circumvent the credit card process and/or funds availability.
8. When using the card for over-the-counter purchases:
a. Identify the purchase needed and determine funds availability.
b. In purchasing goods and/or services, officer/employee(s) shall provide merchant with the credit card and inform the merchant that the purchase is for “official School District business” and is not subject to State or local sales tax.
c. Retain receipts, including cash register receipts and credit card charge slips.
d. Give receipts and supporting documentation to the Treasurer/CFO’s Office.
H. When using the card for telephone orders:
1. Identify the purchase needed and determine funds availability.
2. Contact the merchant and place the order.
3. In purchasing goods and/or services, officer/employee(s) shall provide merchant with the credit card and inform the merchant that the purchase is for “official School District business” and is not subject to State or local sales tax.
Mentor Exempted Village School District
Paradigm October 9, 2018
4. Provide merchant with card number and expiration date and any and all pertinent information, including the name of the Cardholder, shipping address, etc.
5. Upon arrival of merchandise, officer/employee shall inspect and verify order accuracy, quality, and price and retain shipping documents and receipts received with the merchandise.
6. Give all related documents to the Treasurer/CFO’s Office.
I. When using the card for Internet orders:
1. Identify the purchase needed and determine funds availability.
2. Locate the merchant’s website and place the order.
3. In purchasing goods and/or services, officer/employee(s) shall enter card number and expiration date. The officer/employee(s) shall indicate that the purchase is tax exempt if the website does not automatically recognize that the purchase is tax exempt. Note: The officer/employee(s) should verify whether the website s/he is accessing is secure before entering his/her credit card account number.
4. Provide all pertinent information to supplier, including the name of the Cardholder, shipping address, etc. Note: If downloading a purchased product from the Internet, officer/employee shall print out the electronic confirmation and include it with the transaction documentation.
5. Upon arrival of merchandise, officer/employee(s) shall inspect and verify order accuracy, quality, and price.
6. Give all related documents to the Treasurer/CFO.
J. After use, District credit cards are to be returned to the Treasurer/CFO and/or designated building/department staff, along with appropriate receipt copies of all charges, within seven (7) business days upon completion of any approved use.
Officers/employees must include an original cash register slip or other detailed receipt (i.e., a receipt from a restaurant itemizing all purchases made), in addition to the receipt copy of all charges. In addition, officers/employees shall include, shipping documents and receipts received with the merchandise.
K. Failure to return District credit cards and/or receipts within the above- referenced time period may result in the suspension of credit card privileges, charges being deemed unrelated or unsubstantiated, and/or the implementation of discipline.
1. Officers/employees shall be responsible for any and all unrelated or unsubstantiated purchases and shall be required to make full reimbursement to the District within thirty (30) business days.
2. If an officer/employee(s) reimburses the District for an unsupported purchase, it shall be documented in the monthly credit card reconciliation.
L. The Treasurer/CFO and/or designated building/department staff will keep a record/activity log of all credit card uses and review and approve all purchases to verify that the expenses are incurred in connection with Board approved or school-related activities, are for the benefit of the District, and serve a valid and proper public purpose prior to disbursing public funds for payment of such expenses.
1. Any and all reviews and approvals must be evidenced by the Treasurer/CFO and/or designated building/department staff initials and/or signature.
Mentor Exempted Village School District
Paradigm October 9, 2018
2. In addition to evidencing review and approval of the purchase, the Treasurer/CFO and/or designated building/department staff should immediately send all questionable items to the officer/employee purchasing the item for explanation. These explanations shall be approved by the officer/employee’s immediate supervisor and the Treasurer/CFO and/or designated building/department staff prior to the payment of such expenses. If an officer/employee reimburses the District for a questionable purchase, it shall be documented in the monthly credit card reconciliation.
3. Upon review and approval, all appropriate documentation shall be forwarded to the Treasurer/CFO’s Office.
M. Upon receipt of the appropriate documentation, credit card expenditures will be paid through the Treasurer/CFO’s Office.
N. The Treasurer/CFO will monitor the credit card account(s) and reconcile all credit card accounts on a monthly basis.
O. If the officer/employee is terminated or resigns, then s/he must return the credit card and remain responsible for any inappropriate use.
P. Any reward compensation resulting through the use of the District credit card shall be deposited into the General Fund.
Q. Only the District Treasurer is authorized to request the issuance, reissuance, or cancellation of a District credit card. If a credit card is lost or stolen, the officer/employee responsible for the credit card’s use and possession shall immediately report that fact to the Treasurer. The Treasurer shall immediately report that the credit card has been lost or stolen to the company that issued the District the credit card, and shall take all action necessary to cancel that credit card so as to ensure that unauthorized purchases are not made with the card.
R. The Treasurer shall annually file a report with the Board detailing all rewards received based on the use of the credit card account.
S. The Assistant Treasurer-Operations will serve as the compliance officer for the District’s credit card program.
Policy 9.21 “Business Advisory Council”
The Board directs the Superintendent to establish a Business Advisory Council. The Council shall advise and provide recommendations to the Board on matters including but not limited to: the delineation of employment skills and the development of curriculum to instill these skills; changes in the economy and in the job market; and the types of employment in which future jobs are most likely to be available; and suggestions for developing a working relationship among businesses, labor organizations and educational personnel in the District.
The Council shall be composed of the number of members deemed appropriate by the Superintendent. The Director of Secondary Education Superintendent or his/her designee shall serve as Chairperson of the Council.
The Council and the Board shall develop a plan by which the Council shall advise the Board about those matters, identified above, and shall file such plan with the Ohio Department of Education. The Council shall meet with the Board at least quarterly.
The Council and the Board shall file a joint statement, not later than March 1 of each school year, describing how the District and the Council have fulfilled their responsibilities pursuant to O.R.C. §3313.82 and this policy.
After a second reading, Mr. Buckley moved, seconded by Mrs. Roberts that the Board of Education approve the following new policy:
Policy 3.19 “Intellectual Property”
Mentor Exempted Village School District
Paradigm October 9, 2018
Policy 3.19 “Intellectual Property”
Intellectual property, including, but not limited to planned courses of study, educational programs, media productions or publications, computer programs, algorithms, software and hardware, developed by an employee of the District within the scope of his/her employment is the intellectual property of the Board of Education. Intellectual property developed with the District’s materials or devices, and/or developed through the use of the Districts’ data, equipment, or facilities is the intellectual property of the Board. The Board expressly retains all legal rights and privileges associated with the ownership of such intellectual property.
Should the Board’s intellectual property be of significant commercial value, as determined by the Board, the Superintendent is authorized to register/secure copyright, patent, trademark, or other such intellectual property rights.
Roll Call: Ayes: Mr. Buckley, Mrs. Roberts, Mrs. Jeschelnig, Mr. Tuttle, Mrs. Bryner
The motion carried. 2018-10-142
Mr. Buckley moved, seconded by Mrs. Jeschelnig that the Board of Education approve the certified/licensed, classified, non-contractual compensation, supplemental contracts, job description, and employee last chance agreement.
CERTIFIED/LICENSED
Appointments for the 2018-2019 School Year Recommended Effective Swihart, Courtney Intervention Specialist MA.30 +1 10-02-18 CARES
Change in Classification/Salary for the 2018-2019 School Year Recommended Effective 08-01-18
Andler, William A to A.15 Andrews, Jilleena A.15 to A.30 Apicello, Chelsea A to A.15 Artino, Katherine B.15 to A Batey, Kelsey B.15 to A Beck, Adam A to A.15 Bissett, Sarah A.30 to A.45 Blue, Christine A.30 to A.45 Burger, Kellie A.30 to A.45 Calo, Stacey A.15 to A.30 Caruso, Lori A.30 to A.45 Cleland, Katelyn A to A.15 Cornachio, Kimberly A.15 to A.30 Dennison, Terese B.15 to A Dubeansky, Andrew A.15 to A.30 Dugas, Adam A.15 to A.30 Elwell, Richard A to A.15 Fisher, Carolyn A.30 to A.45 Foessett, Holly A.30 to A.45 Foor, Lynn A to A.15 Gentille, Mercedes B.15 to A Glavan, Heather A.30 to A.45 Gregg, Molly B.15 to A Harrah, Meredith A to A.15 Hartranft, Katie A.15 to A.30 Hollabaugh, Shaun A.30 to A.45 Hrusovsky, Brianne A.30 to A.45 Humphries, Aaron (Tyrone) B to B.15 Jerry, Kelly A to A.15 Jordan, Kelly A.30 to A.45 Kirby, Megan B.15 to A Kleis, Maria A.15 to A.30 Knoch, Kimberly A.15 to A.30 Koshar, Melissa A.30 to A.45 Kucharski, Sarah A to A.15
Mentor Exempted Village School District
Paradigm October 9, 2018
Kuhlman, Bryan A.30 to A.45 Kulbis, Matthew B.15 to A Lytle, LeeAnn A to A.15 Mangus, Brianna B.15 to A Marks, Andrew A.15 to A.30 Martony, Brittany B.15 to A McKenrick, Deanna A.30 to A.45 McKnight, Kylie A.30 to A.45 Miller, Carli B to B.15 Morgan, Amanda A.15 to A.30 Nagy, Valerie B.15 to A Oley, Brooke A to A.15 Parcell, Sara A.15 to A.30 Parsons, Christopher A.30 to A.45 Pike, Kassandra B.15 to A Piscsalko, Sarah B.15 to A Pohto, Susan A.30 to A.45 Putney, Michelle A.15 to A.30 Ramsey-Waggoner, Shanelle B to B.15 Rapp, Caitlin B.15 to A Rupert, Ashley A.15 to A.30 Sanford, Jennifer A.30 to A.45 Sauric, Amber A to A.15 Saywell, Mackenzie A.15 to A.30 Selva, Ellen A to A.15 Skrajner, Sarah A.30 to A.45 Spetrino, Jacqui A.15 to A.30 Stanic, Melanie A.15 to A.30 Steinhoff, Maureen A.15 to A.30 Stevens, Elizabeth A.15 to A.30 Tanko, Lauren A.30 to A.45 Urbanek, Kristin A.15 to A.30 Valentic, Julie A.15 to A.30 Valentic, Kathleen A to A.15 Vurbic, Sarah A.15 to A.30 Walker, Carmen A.30 to A.45 Wolfe, Kelly A.15 to A.30
Leave of Absence for the 2018-2019 School Year Recommended Effective DeCesare, Amanda – Intervention Specialist/Sterling Morton (Medical) 10-25-18 Mangus, Brianna – English Teacher/Memorial (Medical) 09-06-18 Urbanek, Kristin – Science/Soc. Studies Teacher/Memorial (Parental) 09-24-18
Return from Leave of Absence for the 2018-2019 School Year Recommended
Effective Abernathy, Alyssa – Intervention Specialist/Lake (Medical) 11-05-18 Gentille, Mercedes – Grade 3 Teacher/Sterling Morton (Medical) 11-05-18 Hyla, Amanda – Math Teacher/Shore (Medical) 10-19-18 Kowalski, Emily – Grade 1 Teacher/Ridge (Medical) 11-05-18 Mangus, Brianna – English Teacher/Memorial (Medical) 10-19-18 Urbanek, Kristin – Science/Soc. Studies Teacher/Memorial (Medical) 09-21-18 Urbanek, Kristin – Science/Soc. Studies Teacher/Memorial (Parental) 10-03-18
Temporary Employees (e.g. substitute teachers and tutors) for the 2018-2019 School Year Recommended
Knobloch, Margaret Lentz, Traver Petrik, Kimberly Scheid, Nichole Temming, Laura Thomas, Melissa Turner, Kathye
Home Tutors Bennett, Allison Dickerson, Kirsten Funk, Timothy
Mentor Exempted Village School District
Paradigm October 9, 2018
Miller, Benjamin Pike, Kassandra Rintamaa, Carol
CLASSIFIED
Appointments for the 2018-2019 School Year Recommended
Brunkala, Samantha will be hired as SNS Satellite Server at Kirtland Elementary School. Ms. Brunkala will be placed at Step 1 of the SNS Satellite Server Salary Schedule. Effective 9-20-18
Epperson, Glendeen will serve as Interim Exempt Payroll Supervisor during the Exempt Payroll Supervisor’s absence. Ms. Epperson will be placed at Step 2 of the Exempt Payroll Supervisor Salary Schedule. Effective 09-17-18
Freeman, Nicole will be hired as SNS Prep/Server at Ridge Elementary School. Ms. Freeman will be placed at Step 1 of the SNS Prep/Server Salary Schedule. Effective 9-24-18
Karako, Savannah will be hired as Classroom Assistant/HQ at Fairfax Elementary School. Ms. Karako will be placed at Step 1 of the Classroom Assistant/HQ Salary Schedule. Effective 10-09-18
LaPaglia, Christopher will be hired as Classroom Assistant/HQ at Mentor High School. Mr. LaPaglia will be placed at Step 1 of the Classroom Assistant/HQ Salary Schedule. Effective 09-17-18
Reclassifications for the 2018-2019 School Year Recommended
Evola, Noreen will have a change in hours as Classroom Assistant/HQ at Ridge Elementary School from 6 hours per day to 6.25 hours per day. Ms. Evola will remain at Step 2 of the Classroom Assistant/HQ Salary Schedule. Effective 08-30-18
Hill, Anna-Marie will have a change in hours as Classroom Assistant/HQ at Memorial Middle School from 6.75 hours per day to 7.25 hours per day. Ms. Hill will remain at Step 4 of the Classroom Assistant/HQ Salary Schedule. Effective 09-11-18
Krenisky, Ronald will have a change in assignment from Custodian II at Bellflower Elementary School to Custodian III at Ridge Elementary School. Mr. Krenisky will be placed at Step 7 of the Custodian III Salary Schedule. Effective 09-04-18
Masiello, Crystal will have a change in hours as SNS Prep/Server at Memorial Middle School from 5 hours per day to 5.5 hours per day. Ms. Masiello will remain at Step 3 of the SNS Prep/Server Salary Schedule. Effective 08-01-18
Mayton, Tracy will have a change in assignment from SNS Server to SNS Prep/Server at Memorial Middle School. Ms. Mayton will be placed at Step 3 of the SNS Prep/Server Salary Schedule. Effective 09-26-18
Whiting, LeAnn will have a change in assignment from SNS Prep/Server at Memorial Middle School to SNS Elementary Manager at Ridge Elementary School. Ms. Whiting will be placed at Step 1 of the SNS Manager/Elementary/Middle School Salary Schedule. Effective 08-01-18
The following will have a change in assignment from We Care Instructor to We Care Assistant Lead for the 2018-2019 School Year and will be paid according to the approved hourly rate from the We Care Fund. Effective 10-01-18
Kaminski, Rebecca
The following will serve as We Care Instructor for the 2018-2019 School Year and will be paid according to the approved hourly rate from the We Care Fund
Holan, Ashley
Leave of Absence for the 2018-2019 School Year Recommended Effective Mulvin, Krista – SNS Satellite Manager/Kirtland (Medical) 09-21-18
Mentor Exempted Village School District
Paradigm October 9, 2018
Resignations for the 2017-2018 School Year Recommended Effective Whiting, LeAnn – We Care Instructor/Hopkins (Personal) 07-31-18
Resignations for the 2018-2019 School Year Recommended Effective Fuerst, Amy – Classroom Assistant/HQ/Fairfax (Personal) 09-14-18 Waldman, Caren – Classroom Assistant/HQ/Bellflower (Retirement) 12-14-18
Temporary Employees (e.g., substitute classroom assistant, bus assistant, custodian, educational assistant, food service worker, library assistant, secretary, We Care instructor) for the 2018-2019 School Year Recommended
Barton, Peter Chokshi, Deborah Davis, Melissa Facemyer, Heidi Gephardt, Alan Hahn, Nicole Karlovec, Jeremy Knobloch, Margaret Mills, Tammy Shape, Christina Tucci, Karen Wasickanin, Amy
NON-CONTRACTUAL COMPENSATION
The following will be paid a stipend of $3,000.00 to serve as District Design Leads for participating in the Lakeland Chapter of The Teachers Guild during the 2018-2019 School Year. (To be paid from Title II-A Funds)
Banks, Bryon Fiore, Donna Hrusovsky, Brianne Lambert, Tyson Lang, Lynn Levine, Rebecca McCloskey, Kelly McGrath, Mitchell Srp, Dawn Trivisonno, Tori
The following will be paid a stipend for working as Intervention Assistance Team chairpersons for the 2018-2019 School Year. (To be paid from the Special Education Part B-IDEA-FY19 Federal Grant Fund)
Name School Payment Cattron, Stephanie Mentor High School $1,500.00 Colton, Jacqueline Hopkins Elementary 500.00 Dwyer, Stephanie Shore Middle School 750.00 Eppich, Courtney Hopkins Elementary 500.00 Eppler, Laurie Sterling Morton Elementary 1,500.00 Eskins, Sara Bellflower Elementary 750.00 Foor, Lynn Orchard Hollow Elementary 750.00 Herzog, Jenna Shore Middle School 750.00 Laseak, Deborah Orchard Hollow Elementary 750.00 Levine, Rebecca Memorial Middle School 750.00 Malnar, Christina Lake Elementary 1,500.00 Pasquale, Karen Fairfax Elementary 1,500.00 Pavkov, Anna Memorial Middle School 750.00 Robinson, Cecilia Ridge Elementary School 1,500.00 Weschler, Sara Mentor High School 1,500.00 Wolfe, Susan Hopkins Elementary 500.00 Zarbo, Melissa Bellflower Elementary 750.00
The following will be paid a stipend of $60.00 per session to cover tutoring for the 2018- 2019 School Year (To be paid from the General Fund)
Spansel, Michelle
Mentor Exempted Village School District
Paradigm October 9, 2018
SUPPLEMENTAL CONTRACTS
Supplemental Contracts for the 2018-2019 School Year Recommended ADDITIONS:
Mentor High School
Allen, James Improv Advisor – Activity Club 0.033 x base
Decker, Emily Swimming – Assistant Coach 0.10 x base (Outside)
Gomori, Cindy Pride Advisor – Activity Club 0.0165 x base (1/2 Stipend)
McMurtrie, Ben Pep Band – Advisor 0.0165 x base (1/2 Stipend)
Meisel, Ben Marching Band – Assistant Director 0.055 x base
Montgomery, Ernest Pride Advisor – Activity Club 0.0165 x base (1/2 Stipend)
Poremba, Steve Pep Band – Advisor 0.0165 x base (1/2 Stipend)
Prayner, Richard Cross Country – Assistant Coach 0.06 x base (Outside)
Skoch, Katie Jazz Band – Advisor 0.033 x base
RPG - Role Playing Gamers Club Wilson, James Advisor 0.033 x base (Outside)
Memorial Middle School
Deas, Brittany Power of the Pen Advisor 0.02 x base (1/2 Stipend)
Deas, Brittany Video Production Club Advisor 0.033 x base
Driscoll, Kim String Ensemble – Advisor 0.033 x base
Foschia, Christina Poetry Slam Club Advisor 0.0165 x base (1/2 Stipend)
Franck, Brian Book Club Advisor 0.0165 x base (1/2 Stipend)
Lang, Lynn Art Club Advisor 0.033 x base
Markijohn, Nick Model UN Advisor 0.033 x base
McMurtrie, Ben Jazz Ensemble – Advisor 0.033 x base
Mobily, Janet Drama Club Advisor 0.033 x base
Rudder, Donna Lego League Robotics Club Advisor 0.033 x base
Shore Middle School
Driscoll, Kim Strings Ensemble – Advisor 0.033 x base
Hrusovsky, Brianne Webmaster/Announcements 0.033 x base
Mentor Exempted Village School District
Paradigm October 9, 2018
Meisel, Ben Jazz Ensemble – Advisor 0.0165 x base (1/2 Stipend)
Skoch, Katie Jazz Ensemble – Advisor 0.0165 x base (1/2 Stipend)
Woleben, Marcy Homework Club 0.033 x base
Orchard Hollow Elem.
Victor, Rachel Art Club 0.0165 x base (1/2 Stipend) REVISIONS:
Memorial Middle School
Advisory Coordinator/Rachel’s Elliott, Jackie Challenge Change from: 0.0165 x base Change to: 0.033 x base
Rudder, Donna Power of the Pen Advisor (1/2 Stipend) Change from: 0.04 x base Change to: 0.02 x base
ADMINISTRATIVE STIPENDS, SALARIES AND SALARY RANGES
Administrative Salary Upgrades for the 2018-2019 School Year Recommended Effective 08-01-18
Name Column Upgrade Index Salary Bowser, Kerry MA.45 1.53 $122,259 Poremba, Jodi MA.45 1.47 $111,702
Roll Call: Ayes: Mr. Buckley, Mrs. Jeschelnig, Mrs. Roberts, Mr. Tuttle, Mrs. Bryner
The motion carried. 2018-10-143
At this time Mr. Tuttle presented the legislative report.
Mrs. Jeschelnig moved, seconded by Mrs. Roberts that the Board of Education approve the September 2018 financial report and recommendations as presented by the Chief Financial Officer.
A. Approval of the financial statements for September 2018 as presented.
B. In accordance with Section 135.15 of the Ohio Revised Code, ratify the September 2018 investment portfolio as presented.
INVESTMENT INVENTORY AS OF Sep. 30, 2018
DATE ORIGINALLY MATURITY INTEREST INSTITUTION AMOUNT INVESTED DATE RATE
JP Morgan #4845 85,667.19 01/27/00 OPEN 0.280% JP Morgan #8860 29,750.53 03/01/11 OPEN 0.000% Dollar Bank #3235 12,830,494.67 08/10/11 OPEN 1.010% Huntington #3723 134,575.09 10/16/17 OPEN 0.000% Huntington #0387 163,219.87 03/10/09 OPEN 1.250% Erie Bank CKG #3325 0.12 08/03/16 OPEN 0.000%
Mentor Exempted Village School District
Paradigm October 9, 2018
Erie Bank CKG #3333 0.08 08/03/16 OPEN 0.000% Erie Bank CKG #3341 0.08 08/03/16 OPEN 0.000% Erie Bank CKG #1257 58,750.93 03/26/10 OPEN 0.000% Erie Bank CKG #9134 72.84 03/01/16 OPEN 0.000% Erie Bank Savings #7112 500,421.71 02/24/17 OPEN 1.140% Erie Bank Savings #8657 500,421.71 02/24/17 OPEN 1.140% Erie Bank Savings #8722 500,421.71 02/24/17 OPEN 1.140% Erie Bank Savings #8425 500,421.71 02/24/17 OPEN 1.140% First National Bank CKG #7847 10,458,914.22 06/16/14 OPEN 1.820% F.N.B. Wealth Management 63,422,612.11 10/02/17 OPEN 1.000% TriState CDARS 5,000,000.00 04/12/18 10/11/18 1.833% Stifel Nicholas Brkrd CD 248,000.00 12/21/16 12/21/18 1.500% Stifel Nicholas Brkrd CD 248,000.00 12/22/16 12/24/18 1.500% FC Stone FHLMC 1,498,050.00 12/14/16 03/14/19 1.310% Stifel Nicolaus FHLMC 750,000.00 05/24/16 05/24/19 1.250% FC Stone FNMA 1,000,000.00 06/28/16 06/28/19 1.250% Financial Northeastern 247,000.00 12/21/16 12/23/19 1.700% BNY Mellon Capital 1,753,000.00 04/27/17 04/27/20 1.750% BNY Mellon Capital 247,000.00 04/26/17 04/27/20 1.800% Medallion CD 246,639.38 06/23/17 06/23/20 1.900% US Govt Agency Obligation 1,753,082.78 06/30/17 06/29/20 1.700% INCAPITAL 999,200.00 12/29/16 06/29/20 1.700% US Govt Agency Obligation 3,000,000.00 06/29/17 06/29/20 1.750% FC Stone 1,250,000.00 12/21/16 12/21/20 1.930% FC Stone 2,000,824.44 03/22/17 03/15/21 2.120% Stifel Nicolaus FFCB 999,400.00 04/13/17 04/13/21 2.010% US Govt Agency Obligation 2,997,156.25 06/30/17 06/29/21 1.901% TOTAL INVESTMENTS 113,423,097.42
C. Approval of inter-fund cash transfers.
TO: FROM: AMOUNT REASON
CASH TRANSFERS:
300-5100-9315 001-7200-0000-910 SHORE ATHLETICS GENERAL FUND 4,000.00 Support 300-5100-9311 001-7200-0000-910 MEMORIAL ATHLETICS GENERAL FUND 5,000.00 Support 007-5100-9315 007-7200-9318-910 Close SHORE CHARITIES RIDGE CHARITIES 371.08 Acct 007-5100-9310 007-7200-9318-910 Close MEMORIAL MAKE A DIFF RIDGE CHARITIES 208.73 Acct 014-5100-9602 014-7200-9009-910 Close SHORE UNITED WAY RIDGE ROTARY 49.10 Acct 014-5100-9312 014-7200-9009-910 Close MEMORIAL ROTARY RIDGE ROTARY 27.62 Acct 018-5100-9552 018-7200-9313-910 Close SHORE PRINC ACCT RIDGE TEACHER BEV 58.27 Acct
018-5100-9554 018-7200-9313-910 Close MEMORIAL PRINC ACCT RIDGE TEACHER BEV 32.77 Acct 018-5100-9552 018-7200-9551-910 Close SHORE PRINC ACCT RIDGE PRINCIPAL ACCT 731.70 Acct
Mentor Exempted Village School District
Paradigm October 9, 2018
018-5100-9554 018-7200-9551-910 Close MEMORIAL PRINC ACCT RIDGE PRINCIPAL ACCT 411.59 Acct 300-5100-9102 300-7200-9101-910 Close SHORE SKI CLUB RIDGE SKI CLUB 207.79 Acct 300-5100-9100 300-7200-9101-910 Close MEMORIAL SKI CLUB RIDGE SKI CLUB 116.88 Acct 300-5100-9315 300-7200-9313-910 Close SHORE ATHLETICS RIDGE ATHLETICS 714.02 Acct 300-5100-9311 300-7200-9313-910 Close MEMORIAL ATHLETICS RIDGE ATHLETICS 401.64 Acct 300-5100-9316 300-7200-9314-910 Close SHORE ATHLETIC FUNDRAISER RIDGE ATH FUNDRAISING 5,275.28 Acct 300-5100-9311 300-7200-9314-910 Close MEMORIAL ATHLETICS RIDGE ATH FUNDRAISING 2,967.34 Acct 300-5100-9318 300-7200-9691-910 Close SHORE INTRAMURALS RIDGE INTRAMURALS 54.28 Acct 300-5100-9606 300-7200-9691-910 Close MEMORIAL INTRAMURALS RIDGE INTRAMURALS 30.53 Acct 300-5100-9791 300-7200-9705-910 Close SHORE PAY TO PART RIDGE PAY TO PART 384.15 Acct 300-5100-9620 300-7200-9705-910 Close MEMORIAL PAY TO PART RIDGE PAY TO PART 216.08 Acct 300-5100-9792 300-7200-9020-910 Close SHORE FOOTBALL CAMP RIDGE FOOTBALL CAMP 284.32 Acct 300-5100-9311 300-7200-9020-910 Close MEMORIAL ATHLETICS RIDGE FOOTBALL CAMP 159.94 Acct 200-5100-9751 200-7200-9676-910 Close SHORE STUDENT COUNCIL RIDGE STUDENT COUNCIL 2,117.43 Acct 200-5100-9600 200-7200-9676-910 Close MEMORIAL STUDENT COUNCIL RIDGE STUDENT COUNCIL 1,191.06 Acct 200-5100-9752 200-7200-9677-910 Close SHORE DRAMA CLUB RIDGE DRAMA CLUB 3,905.47 Acct 200-5100-9601 200-7200-9677-910 Close MEMORIAL DRAMA CLUB RIDGE DRAMA CLUB 2,196.82 Acct 200-5100-9756 200-7200-9679-910 Close SHORE NJHS RIDGE NJHS 76.28 Acct 200-5100-9603 200-7200-9679-910 Close MEMORIAL NJHS RIDGE NJHS 42.90 Acct 200-5100-9759 200-7200-9682-910 Close SHORE SHORELINE SINGERS RIDGE VOCAL MUSIC 821.50 Acct 200-5100-9605 200-7200-9682-910 Close MEMORIAL VOCAL MUSIC RIDGE VOCAL MUSIC 462.09 Acct 200-5100-9772 200-7200-9685-910 Close SHORE YEARBOOK RIDGE YEARBOOK 1,785.00 Acct 200-5100-9610 200-7200-9685-910 Close MEMORIAL YEARBOOK RIDGE YEARBOOK 1,004.06 Acct 200-5100-9760 200-7200-9693-910 Close SHORE ART CLUB RIDGE ART CLUB 234.24 Acct 200-5100-9623 200-7200-9693-910 Close MEMORIAL ART CLUB RIDGE ART CLUB 131.78 Acct 200-5100-9751 200-7200-9678-910 Close SHORE STUDENT COUNCIL RIDGE STUD ONLINE PAPER 0.80 Acct 200-5100-9600 200-7200-9678-910 Close MEMORIAL STUDENT COUNCIL RIDGE STUD ONLINE PAPER 0.45 Acct 200-5100-9751 200-7200-9681-910 Close SHORE STUDENT COUNCIL RIDGE MOVIE MAKERS 6.47 Acct 200-5100-9600 200-7200-9681-910 Close MEMORIAL STUDENT COUNCIL RIDGE MOVIE MAKERS 3.64 Acct
Mentor Exempted Village School District
Paradigm October 9, 2018
200-5100-9751 200-7200-9687-910 Close SHORE STUDENT COUNCIL RIDGE INST MUSIC 92.41 Acct 200-5100-9600 200-7200-9687-910 Close MEMORIAL STUDENT COUNCIL RIDGE INST MUSIC 51.98 Acct 200-5100-9751 200-7200-9692-910 Close SHORE STUDENT COUNCIL RIDGE OUTBACK CLUB 1,145.65 Acct 200-5100-9600 200-7200-9692-910 Close MEMORIAL STUDENT COUNCIL RIDGE OUTBACK CLUB 644.43 Acct 200-5100-9751 200-7200-9701-910 Close SHORE STUDENT COUNCIL RIDGE MAKERSPACE CLUB 102.40 Acct 200-5100-9600 200-7200-9701-910 Close MEMORIAL STUDENT COUNCIL RIDGE MAKERSPACE CLUB 57.60 Acct
37,777.57
CASH ADVANCES:
None
D. Appropriation Modifications
WHEREAS, the Mentor Exempted Village School District Board of Education adopted 2018-2019 appropriations on September 25, 2018; and, WHEREAS, the Chief Financial Officer has determined the need for line item appropriation modifications; and, NOW, THEREFORE BE IT RESOLVED, that the following appropriation and modifications be approved:
General Fund 001-0000 Function Object Title Amount From 1100 500 Materials & Supplies $ 839.00 To 1100 600 Capital Outlay $ 839.00 Reason: To adjust budget to purchase District owned iPad for student use.
General Fund 001-0000 Function Object Title Amount From 1100 400 Purchased Services $ 1,239.22 From 1200 400 Purchased Services $ 47,667.30 From 2200 400 Purchased Services $ 1,997.35 From 2500 400 Purchased Services $ 4,024.06 From 2700 400 Purchased Services $ 633.71 From 2800 400 Purchased Services $ 71,533.38 From 2900 400 Purchased Services $ 677.78 From 4100 400 Purchased Services $ .04 From 1100 500 Supplies & Materials $ 2,405.06 From 2200 500 Supplies & Materials $ 1,082.88 From 2800 500 Supplies & Materials $ 143,897.11 From 2900 500 Supplies & Materials $ 8.02 To 2500 800 Other Objects $ 275,165.91 Reason: To adjust budget entry for closed purchase orders.
General Fund 001-0000 Function Object Title Amount From 5200 600 Capital Outlay $ 80,000.00 To 4500 600 Capital Outlay $ 80,000.00 Reason: To adjust budget entry for Curriculum Department.
Middle School MakerSpace FY’17/007-9863 Function Object Title Amount From 1000 100 Salaries $ 717.37 From 1000 200 Benefits $ 119.35 To 7500 900 Other uses $ 836.72 Reason: Budget adjustment to reimburse unused funds to Martha Holden Jennings Foundation Grant #A-83-17.
Mentor Exempted Village School District
Paradigm October 9, 2018
D. Supplemental Appropriations
WHEREAS, the Mentor Exempted Village School District Board of Education has been notified by ACS Chemistry for Life of a new grant “ACS-HACH/Roediger’19” account, in the amount of $1,495.00; WHEREAS, the Mentor Exempted Village School District Board of Education on September 25, 2018 adopted annual appropriations for the 2018-2019 fiscal year which did not include this increase: NOW, THEREFORE, BE IT RESOLVED, That the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:
ACS-HACH/ Roediger’19 007-9612 Function Object Title Increase Budget Total 2200 400 Purchase Services $1,000.00 2200 500 Supplies & Materials $ 495.00 $1,495.00
BE IT FURTHER RESOLVED, That the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.
WHEREAS, the Mentor Exempted Village School District Board of Education either have received additional monies, have additional cash available or anticipate receiving additional monies during the 2018-2019 fiscal year; WHEREAS, the Mentor Exempted Village School District Board of Education on September 25, 2018 adopted permanent appropriations for the 2018-2019 fiscal year which included a portion of these funds; NOW, THEREFORE, BE IT RESOLVED, that the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:
Hopkins – Principal’s Account 018-9559 Function Object Title Increase Total Increase 2400 800 Other Objects $ 7,000.00 $ 7,000.00
Ridge – Makerspace Account 200-9701 Function Object Title Increase Total Increase 7200 900 Transfers Out $ 160.00 $ 160.00
Ridge – Football Camp Account 300-9020 Function Object Title Increase Total Increase 7200 900 Transfers Out $ 444.26 $ 444.26
Ridge – Ski Club Account 300-9101 Function Object Title Increase Total Increase 7200 900 Transfers Out $ 324.67 $ 324.67
Ridge – Athletics Account 300-9313 Function Object Title Increase Total Increase 7200 900 Transfers Out $ 1,115.66 $ 1,115.66
Ridge – Athletic Fundraising Account 300-9314 Function Object Title Increase Total Increase 7200 900 Transfers Out $ 8,242.62 $ 8,242.62
Ridge – Intramurals Account 300-9691 Function Object Title Increase Total Increase 7200 900 Transfers Out $ 84.81 $ 84.81
Ridge – Pay to Participate Account 300-9705 Function Object Title Increase Total Increase 7200 900 Transfers Out $ 600.23 $ 600.23
BE IT FURTHER RESOLVED, that the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.
Mentor Exempted Village School District
Paradigm October 9, 2018
Roll Call: Ayes: Mrs. Jeschelnig, Mrs. Roberts, Mr. Buckley, Mr. Tuttle, Mrs. Bryner.
The motion carried. 2018-10-144
Mrs. Bryner announced there was no unfinished business.
At this time a special meeting was scheduled for October 25, 2018 at 5:30 p.m. to approve the Five-Year Fiscal Projectioss.
At this time Mrs. Bryner announced that the Board of Education would conduct a hearing of the public, an opportunity for anyone to speak to the Board on any subject. Valerie Bruncala, Ridge Elementary School parent, voiced her concern about the number of students at Ridge Elementary School and the size of the classes.
Mrs. Roberts moved, seconded by Mr. Buckley that the Board of Education recess to executive session in accordance with the Ohio Revised Code 121.22 to discuss compensation for public employees. Time: 7:27 p.m.
Roll Call: Ayes: Mrs. Roberts, Mr. Buckley, Mrs. Jeschelnig, Mr. Tuttle, Mrs. Bryner.
The motion carried. 2018-10-145
Mrs. Bryner reconvened the meeting to regular session at 8:28 p.m.
There being no further business to come before the Board, Mrs. Jeschelnig moved, seconded by Mr. Buckley, that the regular meeting be adjourned.
Roll Call: Ayes: Mrs. Jeschelnig, Mr. Buckley, Mrs. Roberts, Mr. Tuttle, Mrs. Bryner.
The motion carried 2018-10-146
The regular meeting adjourned at 8:28 p.m.
Daniel L. Wilson, Treasurer Mary L. Bryner, President