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BOARD of DIRECTORS' MEETING August 21, 2014 9:00 A.M. AGENDA

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BOARD of DIRECTORS' MEETING August 21, 2014 9:00 A.M. AGENDA BOARD OF DIRECTORS’ MEETING August 21, 2014 9:00 A.M. AGENDA 9:00 a.m. 1. Call to Order and Establish a Quorum 9:05 a.m. 2. Recognitions 9:20 a.m. 3. Approve Minutes of July 17, 2014 9:25 a.m. 4. Matters from the Public Concerning Items Not on the Agenda 9:35 a.m. 5. Response to Public Comment 9:40 a.m. 6. Consent Agenda a. Monthly Financial Reports b. Monthly CIP Report c. Monthly CIP Authorizations d. RWSA Monthly Update e. ACSA Board Policy Future Issues Agenda 2014-15 9:50 a.m. 7. Authorization for Financial Management System; contract approval 10:00 a.m. 8. Water Quality – Taste & Odor Panel Presentation 10:20 a.m. 9. Annual Water Quality Report 10:40 a.m. 10. Resolution amending Rules and Regulations regarding Special Service Fee 10:50 a.m. 11. Authorization for North Pointe Oversizing and Off-Site Agreement 11:00 a.m. 12. Request for Re-Appropriation of FY 2014 Funds 11:10 a.m. 13. Items Not on the Agenda 11:25 a.m. 14. Executive Session 15. Adjourn R E S O L U T I O N WHEREAS Terri Knight began her career on August 1, 1989, and has served the Albemarle County Service Authority for over 2 5 Y E A R S; and WHEREAS her efforts and service in customer service for the Albemarle County Service Authority has placed the ACSA in a position among utilities as an excellent example of exceeding customer expectations; and WHEREAS the Albemarle County Service Authority and its customers have greatly benefited from her leadership and quality customer service; and WHEREAS she is a personification of the Albemarle County Service Authority’s Guiding Principles, specifically her commitment to provide responsive customer service and to collaborate fully with our community partners; WHEREAS the Board of Directors of this Authority believes that such recognition should be publicly made; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Albemarle County Service Authority expresses its sincere gratitude to Terri Knight for her service to the customers of the Albemarle County Service Authority. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I hereby certify the foregoing to be a true and exact copy of a resolution adopted by the Board of Directors of the Albemarle County Service Authority in a regularly scheduled meeting held August 21, 2014. Gary B. O’Connell, Secretary-Treasurer ALBEMARLE COUNTY SERVICE AUTHORITY AGENDA ITEM EXECUTIVE SUMMARY AGENDA TITLE: PVCC Leadership AGENDA DATE: August 21, 2014 Program Graduates ACTION: Recognition STAFF CONTACT(S)/PREPARER: Gary O’Connell, Executive Director ATTACHMENTS: YES BACKGROUND: For the past nine months a number of ACSA employees have been participating in a Leadership Program provided by Piedmont Virginia Community College (PVCC). We had 21 participants attend more than half of the classes, and PVCC gave graduation certificates to 16 graduates who attended ¾ of the sessions. We are proud of their accomplishments. PVCC Leadership Program at the ACSA Graduates-Certificates of Completion: Kenny Barrow – Finance Roland Bega – Maintenance Tim Brown – Engineering Tonya Foster – Finance Doug Herr – Maintenance Barb Klendworth – Finance Robbie Lawson – Maintenance Jeremy Lynn – Engineering Montie Madison – Maintenance William Roach – Maintenance Emily Shifflett – Finance Jason Thomas – Maintenance Liz Wallace – Finance Jonathan Wood – Maintenance Calvin Underwood – Maintenance Jill Zimmerman – Engineering Participants: Billy Defibaugh – Maintenance Eddie Glass – Maintenance Terri Knight – Finance Scott Krebelder – Engineering Angel Monterrozo - Engineering ALBEMARLE COUNTY SERVICE AUTHORITY AGENDA ITEM EXECUTIVE SUMMARY BOARD ACTION REQUESTED: Recognition ATTACHMENTS: Sample PVCC Leadership Program Certificate 010101PVCCGraduatesMemo080614 R E S O L U T I O N WHEREAS the Albemarle County Service Authority (ACSA) sponsored a Leadership Development Program through Piedmont Virginia Community College (PVCC); and WHEREAS sixteen (16) ACSA employees completed the nine (9) month program, and received a Graduation Certificate from PVCC; and WHEREAS Kenny Barrow, Roland Bega, Tim Brown, Tonya Foster, Doug Herr, Barb Klendworth, Robbie Lawson, Jeremy Lynn, Montie Madison, William Roach, Emily Shifflett, Jason Thomas, Liz Wallace, Jonathan Wood, Calvin Underwood and Jill Zimmerman are to be congratulated for their successful completion of the Leadership and Supervision Program; NOW, THEREFORE, BE IT RESOLVED by the ACSA Board of Directors a sincere thanks and congratulations to each of the PVCC graduates; and to wish each great success in their future careers at the ACSA. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I hereby certify the foregoing to be a true and exact copy of a resolution adopted by the Board of Directors of the Albemarle County Service Authority in a regularly scheduled meeting held August 21, 2014. Gary B. O’Connell, Secretary-Treasurer ALBEMARLE COUNTY SERVICE AUTHORITY AGENDA ITEM EXECUTIVE SUMMARY AGENDA TITLE: Recognition – GFOA AGENDA DATE: August 21, 2014 Certificate of Achievement Award STAFF CONTACT(S)/PREPARER: ACTION: Presentation Gary O’Connell, Executive Director ATTACHMENTS: Yes BACKGROUND: The ACSA and the Department of Finance have been recognized by the Government Finance Officers Association (GFOA) for their prestigious award of a Certificate of Achievement for Excellence in Financial Reporting. This award is for the FY 2013 Comprehensive Annual Financial Report (CAFR) that was presented to the Board last November. The award recognition goes to the team in the Finance Department for stepping up and working hard to complete an award worthy annual financial report. I want to especially thank several members of the Finance Department for their extraordinary work in the report: Barb Klendworth, Accountant; Emily Shifflett, Accountant; Terri Knight, Customer Service Supervisor; with assistance from Cecilia Allen, Accounting Technician; and Tonya Foster; Accounting Technician. The GFOA Certificate of Achievement is the highest recognition in governmental finance. The ACSA has had a track record of excellence, and that continues with the award and recognition. We are looking forward to the future, and with the addition of Quin Lunsford we have a very strong financial team. 010101AgendaItemExecSummGFOACertRecogMemo081214 Albemarle County Service Authority Board of Directors 1 The Board of Directors of the Albemarle County Service Authority (ACSA) met in 2 a regular session on July 17, 2014 at 9:00 a.m. at the Administration and 3 Operations Center at 168 Spotnap Road in Charlottesville, Virginia. 4 Members Present: Mr. Roberts, Chairman, Mr. Kittrell, Vice-Chairman, Mr. 5 Tolbert, Ms. Hueston, Ms. Sulzberger, and Ms. Swanson. 6 Members Absent: None 7 Staff Present: Messrs. Bowling, O’Connell, Gorham, Henley, Lunsford, M. Lynn, 8 Ms. Trent, and Ms. Knight. 9 Staff Absent: Mrs. Evans 10 Public Present: Mr. John Martin, Albemarle County Citizen; Mr. Jim Colbaugh, 11 Albemarle County Citizen. 12 13 1. Call to Order and Establish a Quorum 14 The Chairman called the meeting to order and a quorum was established. 15 16 2. Approve Minutes of June 19, 2014 (Recording Time: 09:05:25 a.m.) 17 The Chairman asked if there were any corrections or additions to the 18 minutes of May 15, 2014. 19 Ms. Sulzberger stated that she had three corrections to the minutes. She 20 stated that the first was on page 18, line 25. She noted that the word “an” was 21 missing from the sentence. She stated that the next correction was on page 7, 22 line 5. She stated that the Rivanna Water & Sewer Authority’s (RWSA) charge for 23 water should be $3.69 instead of $3.68. Mr. O’Connell stated that the cost was 24 actually $3.687. Ms. Sulzberger stated that the amount of $3.69 had been used 25 on page 5, and she wanted to make sure that there was consistency throughout 26 the minutes. She stated that her final correction was on page 4, line 9. She 27 stated that she felt the sentence should read, “…but would yield much higher 28 quality water,” instead of “…but would yield a much higher quality of water.” 29 Ms. Swanson stated that she had one correction on page 3, line 7. She 30 stated that her question was “how typical it was for government agencies to 31 exchange money for land,” not “land for land.” July 17, 2014 Page 1 Albemarle County Service Authority Board of Directors 1 Mr. Tolbert moved to approve the minutes of June 19, 2014, as 2 amended, seconded by Mr. Kittrell. All members voted aye. 3 4 3. Matters from the Public Concerning Items Not on the Agenda (Recording 5 Time: 09:09:51 a.m.) 6 There were no matters from the public concerning items not on the 7 agenda. 8 9 4. Response to Public Comment (Recording Time: 09:10:11 a.m.) 10 There was no response to public comment. 11 12 5. Consent Agenda (Recording Time: 09:10:22 a.m.) 13 The Chairman asked if there were any questions or comments regarding 14 the Consent Agenda. 15 a. Monthly Financial Reports – Ms. Swanson stated that she had a 16 question regarding last month’s sale of the Federal Home Loan Bank 17 (FHLB) bond. She asked what the previous percentage was on the 18 FHLB that was sold. Mr. Lunsford replied that he believed the bond 19 was sold in May at $107 per share, and purchased in June at $97 per 20 share. He stated that the ACSA was advised that May was a good time 21 to sell and June was a good time to buy. He stated that there had been 22 a lot of trading activity in the last two months, but he did not envision the 23 ACSA trading those investments for some years. He added that 24 currently the ACSA was in a hold position. Ms. Swanson asked if the 25 FHLB bond was liquid. Mr. Lunsford replied that the bond had a two 26 year call protection. He stated that the ACSA could sell the bond as 27 deemed necessary, but that it was not likely to be a reasonable option 28 for the short term future.
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