CITY COUNCIL
Tuesday, February 16, 2021, 5:30 p.m. Council Chambers, 2nd Floor, City Hall
1. CALL TO ORDER
2. PUBLIC ACKNOWLEDGEMENTS
3. ADOPTION OF MINUTES
a. Regular City Council Meeting Minutes - February 1, 2021
4. MOTION TO GO INTO THE COMMITTEE OF THE WHOLE
a. Council Appointment to the Moose Jaw Tourism Board, CC-2021-0044 b. Fourth Quarter 2020 Financial Report, CC-2021-0041 c. City Department Quarterly Reports, CC-2021-0037 d. Administrative Review Officer – 2020 Annual Report, CC-2021-0039 e. Approval for Transfer of Geothermal Wells to SaskWater, CC-2021-0046 f. WW16 Water Supply Transmission Line Phase II – Change Order, CC-2021-0030
5. ADOPTION OF THE REPORT OF THE COMMITTEE OF THE WHOLE
6. REPORTS OF THE STANDING COMMITTEES OF CITY COUNCIL
a. Executive Committee - February 1, 2021
7. MATTERS ARISING FROM REPORTS OF STANDING COMMITTEES
a. Executive Committee - February 1, 2021
8. REPORTS OF ADVISORY AND OTHER COMMITTEES
a. Public Works, Infrastructure and Environment Advisory Committee - February 3, 2021 b. Youth Advisory Committee - February 4, 2021 Page 2 of 207
c. Parks, Recreation and Facilities Advisory Committee - February 9, 2021
9. GIVING NOTICE
10. MOTIONS
a. Snow Pile Removal (Coun. Luhning)
THAT City Council direct Administration to provide a report of costs related to full removal of all snow piles on Priority 1 and 2 roadways for the upcoming budget cycle and such report to include any equipment requirements and maintenance expenses for this type of snow removal from our roadways. b. Appointment of Deputy Mayor
THAT Councillor Eby be appointed Deputy Mayor for the ensuing two (2) months effective March 1, 2021 to April 30, 2021 and/or until a successor is appointed. c. Appointment of Chairperson - Executive Committee
THAT Councillor Luhning be appointed Chairperson of the Executive Committee for the ensuing two (2) months effective March 1, 2021 to April 30, 2021 and/or until a successor is appointed. d. Appointment of Chairperson - Personnel Committee
THAT Councillor Robinson be appointed Chairperson of the Personnel Committee for the ensuing two (2) months effective March 1, 2021 to April 30, 2021 and/or until a successor is appointed.
11. BYLAWS
a. Introduction of Bylaw: 1. Bylaw No. 5635 – Zoning Amendment Bylaw, 2021 (1), CC-2021-0042
12. ENQUIRIES
13. RESPONSE TO WRITTEN "ANSWER TO ENQUIRIES"
a. Answer to Verbal Enquiry of 2021 – Repair of Manhole Covers on Diefenbaker Drive, CC- 2021-0040
14. PUBLIC FORUM Page 3 of 207
15. ADJOURNMENT
A Special Meeting of City Council is scheduled for Monday, February 22, 2021.
The next regular meeting of City Council is scheduled for Monday, March 8, 2021. Page 4 of 207
MINUTES Regular Meeting of City Council
Monday, February 1, 2021, 5:30 p.m. Council Chambers, 2nd Floor, City Hall
PRESENT: Mayor Tolmie Councillor C. Froese Councillor H. Eby Councillor D. Luhning Councillor D. Blanc Councillor J. Logan Councillor K. Robinson
1. CALL TO ORDER
Mayor Tolmie called the meeting to order at 5:30 p.m.
2. PUBLIC ACKNOWLEDGEMENTS
Councillor Logan rose to acknowledge Moose Jaw Pride for establishing a warming centre at 345 Main St. North where vulnerable city residents can seek shelter indoors to warm up on cold days.
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3. ADOPTION OF MINUTES
a. Regular City Council Meeting Minutes - January 25, 2021
Resolution #: 2021-02-01-572 Moved by Councillor Blanc Seconded by Councillor Eby
THAT the minutes of the regular meeting of City Council held on Monday, January 25, 2021 be approved and adopted.
Carried
4. MOTION TO GO INTO THE COMMITTEE OF THE WHOLE
Resolution #: 2021-02-01-573 Moved by Councillor Luhning Seconded by Councillor Robinson
THAT we now go into the Committee of the Whole under the Chairmanship of Deputy Mayor, Councillor Froese to deal with original communications, delegations and petitions.
Carried
Deputy Mayor, Councillor Froese reported that the Committee of the Whole considered the following communications, delegations and petitions:
a. Administrative Review Officer (ARO), CC-2021-0029
Resolution #: 2021-02-01-574 Moved by Councillor Luhning
THAT Ms. Saundra Arberry be appointed as the Administrative Review Officer for the City of Moose Jaw for a term of office to commence immediately and to conclude December 31, 2022.
Carried
b. Landfill Disposal Rates – Potters Canada, CC-2021-0028
Resolution #: 2021-02-01-575 Moved by Councillor Luhning
THAT anyone in the gallery who wants to speak to this matter be allowed to do so.
Carried
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Mr. Gilles Lajoie, Manager, Potters Canada, addressed members of City Council.
Resolution #: 2021-02-01-576 Moved by Councillor Luhning
THAT Potters Canada receive a landfill disposal rate for glass debris of $21.00/tonne for 2021; and
THAT Potters Canada receive a landfill disposal rate for glass debris at 50% of the local in town rate for 2022 and then full rate effective January 1, 2023.
Carried
c. Facilities Building Reserve Funding Requests, CC-2021-0027
Resolution #: 2021-02-01-577 Moved by Mayor Tolmie
THAT $45,000 be allocated to PR-11 Library/Art Museum to complete repairs to the Moose Jaw Museum and Art Gallery humidifiers with the source of funding being the Facilities Building Reserve; and
THAT $56,525 be allocated to PR-63 Kinsmen Sportsplex to fund the changeroom renovation change orders with the source of funding being a $30,000 transfer from PR-11 Library/Art Museum and a $26,525 transfer from PR-47 Building Improvements.
Carried
5. ADOPTION OF THE REPORT OF THE COMMITTEE OF THE WHOLE
Resolution #: 2021-02-01-578 Moved by Councillor Logan Seconded by Councillor Eby
THAT the report of the Committee of the Whole be taken as read, received and adopted.
Carried
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6. REPORTS OF THE STANDING COMMITTEES OF CITY COUNCIL
a. Executive Committee - January 25, 2021
Resolution #: 2021-02-01-579 Moved by Councillor Luhning Seconded by Councillor Froese
THAT the report of the Executive Committee meeting dated January 25, 2021 be taken as read.
Carried
7. MATTERS ARISING FROM REPORTS OF STANDING COMMITTEES
a. Executive Committee - January 25, 2021
Resolution #: 2021-02-01-580 Moved by Councillor Luhning Seconded by Councillor Logan
THAT the report of the Executive Committee dated January 25, 2021 be received and adopted.
Carried
8. REPORTS OF ADVISORY AND OTHER COMMITTEES
a. Youth Advisory Committee - January 7, 2021
Disposition of Report:
Resolution #: 2021-02-01-581 Moved by Mayor Tolmie Seconded by Councillor Froese
THAT the minutes of the Youth Advisory Committee meeting held January 7, 2021 be received and adopted.
Carried
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b. Investment Committee - January 20, 2021
Disposition of Report:
Resolution #: 2021-02-01-582 Moved by Councillor Luhning Seconded by Councillor Robinson
THAT the minutes of the Investment Committee meeting held January 20, 2021 be received and adopted.
Carried
c. Heritage Advisory Committee - January 20, 2021
Disposition of Report:
Resolution #: 2021-02-01-583 Moved by Councillor Froese Seconded by Councillor Luhning
THAT the minutes of the Heritage Advisory Committee meeting held January 20, 2021 be received and adopted.
Carried
d. Cultural Diversity Advisory Committee - January 20, 2021
Disposition of Report:
Resolution #: 2021-02-01-584 Moved by Councillor Logan Seconded by Councillor Eby
THAT the minutes of the Cultural Diversity Advisory Committee meeting held January 20, 2021 be received and adopted.
Carried
9. GIVING NOTICE
Councillor Luhning rose to give notice that at the next regular meeting of City Council to be held February 16, 2021 she intends to introduce the following motion:
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Re: Snow Pile Removal
"That City Council direct Administration to provide a report of costs related to full removal of all snow piles on Priority 1 and 2 roadways for the upcoming budget cycle and such report to include any equipment requirements and maintenance expenses for this type of snow removal from our roadways."
10. MOTIONS
Nil.
11. BYLAWS
Nil.
12. ENQUIRIES
Councillor Eby asked a verbal enquiry regarding the residential street plowing program, when it will begin, and what it will look like, which was answered by Administration.
Councillor Logan asked a verbal enquiry regarding the status of the RFP for the 7th Avenue Bridge, which was answered by Administration.
13. RESPONSE TO WRITTEN "ANSWER TO ENQUIRIES"
Nil.
14. PUBLIC FORUM
Nil.
15. ADJOURNMENT
The meeting adjourned at 6:25 p.m.
______
MAYOR
______
CITY CLERK
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City of Moose Jaw
COMMUNICATION # CC-2021-0044
TITLE: Council Appointment to the Moose Jaw Tourism Board
TO: City Council
FROM: City Clerk’s Office
DATE: February 4, 2021
PUBLIC: PUBLIC DOCUMENT
RECOMMENDATION
THAT Councillor Jamey Logan’s appointment to the Moose Jaw Tourism Board for a term of office to expire December 31, 2021 be rescinded; and
THAT Councillor Kim Robinson be appointed to the Moose Jaw Tourism Board for a term to commence immediately and to conclude December 31, 2021.
EXECUTIVE SUMMARY
The purpose of this report to rescind Councillor Logan’s appointment to the Moose Jaw Tourism Board and appoint Councillor Robinson to the Board as the Council representative.
BACKGROUND
At the regular meeting of City Council held January 11, 2021, a number of appointments were made to City Council Advisory, Associated and Third-Party boards, committees and commissions.
DISCUSSION
Late in 2020, Council members were asked to indicate the boards, committees and commissions on which they desired to serve. It should be noted that some Councillors had put their name forward for the same board, committee or commission, which a ballot vote was then taken. Once all the appointments to the various boards, committees and commissions were completed it was apparent that the shared number of appointments to the various boards, committees and commissions were not equally distributed among Councillors. A discussion took place among the Councillors and they are in agreement to this appointment.
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COMMUNICATION PLAN
The Moose Jaw Tourism Board will be notified of the change of the Council representative once the appointment is formally made by City Council.
PRESENTATION
Mr. Jim Puffalt, City Manager, will introduce the report. Mr. Myron Gulka-Tiechko, City Clerk/Solicitor, will answer any questions of City Council.
REPORT APPROVAL
Written by: Tracy Wittke, Assistant City Clerk Reviewed by: Myron Gulka-Tiechko, City Clerk/Solicitor Approved by: Jim Puffalt, City Manager Approved by: Fraser Tolmie, Mayor
To be completed by the Clerk’s Department only.
Presented to Regular Council or Executive Committee on ______.
Resolution No. ______
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Report Approval Details
Document Title: Council Appointment to Moose Jaw Tourism Board - CC- 2021-0044.docx
Attachments:
Final Approval Date: Feb 5, 2021
This report and all of its attachments were approved and signed as outlined below:
Myron Gulka-Tiechko
Jim Puffalt
Fraser Tolmie
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City of Moose Jaw
COMMUNICATION # CC-2021-0041
TITLE: Fourth Quarter 2020 Financial Report
TO: City Council
FROM: Department of Financial Services
DATE: February 2, 2021
PUBLIC: PUBLIC DOCUMENT
RECOMMENDATION
THAT Communication #CC-2021-0041 regarding the City of Moose Jaw Financial Report for the January 1, 2020 to December 31, 2020 period be received and filed.
EXECUTIVE SUMMARY
The purpose of this communication is to provide City Council with information respecting the Fourth Quarter of 2020 including Financial Indicators, a Proforma Summarized Revenue and Expenditure Report, Summarized Report on Capital Expenditures, Statistical Information and a Proforma Spectra/Mosaic Place Financial Statement for the period January 1, 2020 to December 31, 2020.
BACKGROUND
The City’s summarized financial information is presented to City Council on a quarterly basis.
DISCUSSION
Financial Condition Indicators:
The Financial Condition Indicators provide an effective method to review the City’s key financial indicators.
The indicators include the percentage of taxes receivable, operating fund revenues to budget, operating expenditures to budget, financial assets to liabilities, long term debt per capita, debt as a percentage of debt limit and debt compared to annual taxation.
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Revenue & Expenditure Summary:
The Revenue & Expenditure Summary is a proforma statement of the City of Moose Jaw financial results for 2020. That means that this is our best estimate and projection of year- end results and is subject to change as we move further through the year-end process. The intent of the report is to give Council a look at where we sit at this point-in-time with the caveat that things will change as we get closer to finalization of 2020 Financial Statements.
The following analysis of the Fourth Quarter Report is provided to clarify specific items in the financial reports.
Revenues (Page 1):
Municipal Taxation – At this point it is projected that municipal tax revenue will come in significantly higher than budgeted. The reason for this is that the City has recently received the 2017, 2018 and 2019 Saskatchewan Municipal Board (SMB) assessment appeal decisions. Those decisions have been in the City’s favor and result in a significant increase in funding for 2020. For future years, there will be some benefit as well although this can be tempered by future assessment appeal decisions. This is especially true for 2021 being that it is a revaluation year.
Licenses and Permits – Revenue is down as compared to budget due to the City waiving parking meter collections during the late March to early September period due to the pandemic and overall reduced revenues. Lost revenues in this area totaled about $410,000. Also building permit revenue is down about $70,000 as compared to budget.
Fines and Penalties – The City has seen a significant reduction in fine revenue it receives from the Province in respect to photo radar. The Province made substantive changes to the program in late 2019 that see the majority of revenues retained by the Province with only about 1/3 of the revenue after costs now flowing to the City. The City expects to receive about $375,000 in 2020 as compared to budget estimates of $637,000. As well, parking meter penalties were not enforced for the late March to early September period resulting in lost fine revenue of about $105,000.
Interest & Tax Penalties – The City waived penalties and surcharges on taxes from April through to the end of September due to the pandemic. This resulted in a significant decrease in penalty revenues of about $160,000. At this point, this area is $146,000 below budget.
Recreation Services Revenues – The revenues in this area are reduced due to the pandemic related closure of recreational facilities. The facilities have been re-opened but continue to operate at less capacity than pre-pandemic resulting in lower revenues. Revenues are down about $730,000 as compared to budget.
Total Revenues – As of December 31, the City has received $48,352,554 in revenue or approximately 98% of annual budgeted revenues. At this point, the City sits with approximately $1,117,000 less in revenues than budgeted.
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Expenditures (Page 2):
General Government – Overall, expenditures are about $764,000 less than budgeted with the major reductions coming in City Clerks, Human Resources, Sundry, Planning and Development and Employer Paid benefits.
Public Works – The Public Works area expenditures are approximately $600,000 less than budgeted with the largest reduced expenditures in snow and sanding operations of about $538,000.
Recreation & Community Services – Expenditures have been reduced in this area due to the pandemic related closures of recreation facilities. Unfortunately, these savings have been offset by the increased subsidy needed to operate Mosaic Place. The Spectra/Mosaic Place Financial Statement included with this report provides more details in that respect.
Total Expenditures – As of December 31, the City has expended $48,322,700 or approximately 98% of annual budgeted expenditures. At this point, the City sits with approximately $1,147,000 less expenditures than budgeted.
At this point in the preliminary year-end process, the City is showing a small surplus of approximately $30,000 for 2020. It should be noted this is without using any of the Federal Restart funding in 2020 (all was deferred to 2021) and with a 0% municipal tax increase. It is important to note that these are preliminary figures and subject to change as we move through the year-end and audit process.
Summary of Functional Areas (Page 3 & 4):
These pages provide some additional detail by department.
Employer Paid Benefits – In 2020, the City implemented a new payroll system that allows for the labour cost burden (employer paid benefits) to be charged directly to the area where the salaries are incurred. Prior to this, employer benefits flowed into one business unit in General Government, Public Works and Engineering Services and Parks & Recreation areas. The budget in 2020 did not reflect this change so you will see areas trending above budget, but in most cases if one were to adjust for the employer paid benefits you would now find are coming in under budget.
City Engineer’s Department – In 2020, a significant reorganization of the Engineering Department occurred with the infrastructure area breaking off into its own Engineering Services Department and Public Works and Utilities forming a new department. This all occurred after the budget was approved so many of the prior year cost comparisons as well as comparisons to budget are skewed.
Streets and Roads – Expenditures in this area are down compared to budget due primarily to decreased snow removal costs.
Traffic Division – Expenditures in this area are down compared to budget due to the reduced contribution to the Traffic Safety Reserve as a result of reduced photo radar revenues.
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Workshop – Expenditures are up significantly in Workshop as compared to budget. This is due in part to the employer benefit changes mentioned above now showing in this area and as well a significant loss on equipment. A loss occurs when the operating costs of the equipment exceeds the rental charge. Some of these increased costs are likely due to decreased usage of equipment during the pandemic, but overall equipment rates need to be reviewed with an eye to adjusting them upwards for future years.
Recreation & Parks Admin – This area’s expenditures are down due to the redistribution of employer paid benefit costs to the various business units in this department.
Mosaic Place – The funding costs showing to date total $1,370,796 and include subsidy payments made directly to Mosaic Place, the 2020 Equipment Reserve Contribution as well as costs related to the former DFFH Inc.
Yara Centre – This facility operating costs are down about $106,000 as compared to budget due to the pandemic reduction of programs.
Transit, Waterworks, Sanitary Sewer and Solid Waste (Pages 5 to 8):
Transit -The regular Transit service has seen a reduction of revenues of about $140,000 due to the waiving of Transit fees during the pandemic. Fortunately, expenditures were also reduced in the vehicle maintenance area. The transportation and administrative areas reflect overages and underages to budget due to the change in distribution of employee benefits and unallocated time.
Para-Transit is also seeing decreased revenues while transportation costs have decreased significantly. A portion of this decrease in transportation costs relates to employer benefits and unallocated time that still needs to be reallocated from regular Transit to Para-Transit.
Waterworks – Revenues came in very close to budget at $12,550,452. Production Expenditures are down 264,000; as well, distribution costs are down significantly from budget by about almost $600,000 in a number of areas including pump stations, distribution mains, hydrants and valves. The overall result is an additional contribution to the Waterworks Reserve of about $925,000 in 2020.
Sanitary Sewer – Revenues came in about $300,000 less than budgeted with expenditures coming in about $180,000 less than budgeted. This resulted in a slightly lower contribution to reserves in 2020.
Solid Waste – Revenues in 2020 are about $70,000 less than budgeted with expenditures coming in about $200,000 less than budgeted resulting in a small increase in the reserve contribution of about $130,000.
Capital Project Status Report:
This report provides an overview of the status of the City’s capital projects.
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Statistical Information:
This section contains information on the City’s statement of property tax arrears, property taxes receivable, borrowing and tenders/RFPs awarded by the Financial Services Department.
Mosaic Place:
The Mosaic Place Revenue & Expenditure report is a proforma statement of the financial results for 2020. That means that this is our best estimate and projection of year-end results and is subject to change as we move further through the year-end process. The intent of the report is to give Council a look at where we sit at this point-in-time with the caveat that things will change as we get closer to finalization of 2020 financial statements.
FINANCIAL IMPLICATIONS
As detailed in the attached reports.
OPTIONS TO RECOMMENDATION
1) THAT City Council provide alternative direction.
PRESENTATION
Mr. Jim Puffalt will introduce the report. Mr. Brian Acker, Director of Financial Services, will be in attendance at the meeting to verbally present the report.
ATTACHMENTS
1) Financial Condition Indicators. 2) Summarized Revenue & Expenditure Report. 3) Capital Project Status Report. 4) Statistical Information. 5) Mosaic Place – Spectra Statement.
REPORT APPROVAL
Written by: Brian Acker, B. Comm., CPA, CMA, Director of Financial Services Reviewed by: Tracy Wittke, Assistant City Clerk Approved by: Jim Puffalt, City Manager Approved by: Fraser Tolmie, Mayor
To be completed by the Clerk’s Department only.
Presented to Regular Council or Executive Committee on ______.
Resolution No. ______
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Report Approval Details
Document Title: Fourth Quarter 2020 Financial Report - CC-2021-0041.docx
Attachments: - Attach 1 Financial Condition Indicators.pdf - Attach 2 R and E Summary Report.pdf - Attach 3 Capital Project Status Report.pdf - Attach 4 Statistical Report.pdf - Attach 5 Mosaic Place - Spectra Statement.pdf Final Approval Date: Feb 9, 2021
This report and all of its attachments were approved and signed as outlined below:
Tracy Wittke
Jim Puffalt
Fraser Tolmie
6 Page 19 of 207 ATTACHMENT #1 – Financial Condition Indicators
January 1, 2020 to December 31, 2020 Page 20 of 207
City of Moose Jaw Municipal Financial Condition Indicators
2019 2020 Dec.31st Dec.31st
Taxes Receivable as % of Taxes Levied 100.2% 104.0%
Operating Fund Revenues to Total Budget 101.3% 97.7%
Operating Fund Expenditures to Total Budget 101.0% 97.7%
Financial Assets to Liabilities Operating Fund 2.47 1.93
Long Term Debt per Capita $1,742.08 $1,611.14
Debt as Percentage of Debt Limit 62.1% 57.5%
Debt to Annual Taxation 2.12 1.95 Page 21 of 207 ATTACHMENT #2 – Revenue & Expenditure Summary Report
January 1, 2020 to December 31, 2020 Page 22 of 207
INDEX
Page #
Summary of Revenues 1 SECT Summary of Expenditures 2
Summary of Functional Areas 3
Summary of Revenue & Expenditures - Transit 5
Summary of Revenue & Expenditures - Waterworks 6
Summary of Revenue & Expenditures - Sanitary Sewer 7
Summary of Solid Waste Utility 8 Page 23 of 207
City of Moose Jaw Summary of Revenues For the Twelve Months Ending December 31, 2020 2019 2020 2020 2020 Remaining % of Total % of Description Actual Total Current Period Total Budget Budget Budget Change TAXATION MUNICIPAL 27,965,666 29,170,640 28,044,701 (1,125,939) (104) (4) OTHER LEVIES 1,649,710 1,625,304 1,658,627 33,323 (98) 1 LICENSES AND PERMITS 1,281,528 985,377 1,501,681 516,304 (66) 23 RENTS & CONCESSIONS 1,332,505 1,151,467 1,206,550 55,083 (95) 14 LAW ENFORCEMENT 1,525,875 1,425,506 1,377,599 (47,907) (103) 7 FINES & PENALTIES 1,339,802 813,082 1,133,700 320,618 (72) 39 INTEREST & TAX PENALTIES 1,138,662 482,284 628,526 146,242 (77) 58 SERVICE CHARGES 134,299 74,545 138,253 63,708 (54) 44 RECREATION&COMM SERV 2,484,830 1,606,675 2,337,959 731,284 (69) 35 FEDERAL GRANTS & SUBS 94,935 48,876 97,715 48,839 (50) 49 PROVINCIAL GRANTS & SUB 9,759,355 10,434,003 10,543,595 109,592 (99) (7) OTHER CONTRIBUTIONS 439,977 383,456 550,000 166,544 (70) 13 MISCELLANEOUS REVENUE 247,872 151,339 251,307 99,968 (60) 39 REVENUES 49,395,016 48,352,554 49,470,213 1,117,659 (98) 2
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City of Moose Jaw Summary of Expenditures For the Twelve Months Ending December 31, 2020 2019 2020 2020 2020 % of Total % of Description Actual Total Current Period Total Budget Remaining Budget Budget Change GENERAL GOVERNMENT 8,586,063 7,902,694 8,666,983 764,289 91 (8) PROTECTION TO PERSONS 20,763,969 20,135,972 20,301,439 165,467 99 (3) PUBLIC WORKS 9,143,342 4,096,187 4,703,671 607,484 87 (55) SANITATION & WASTE REMOVAL 756,824 461,577 466,574 4,997 99 (39) SOCIAL SERVICES 397,276 212,886 326,818 113,932 65 (46) RECREATION & COMMUNITY 12,609,813 9,871,958 9,483,822 (388,136) 104 (22) DEBT CHARGES 15,594 16,529 32,350 15,821 51 6 PROVISIONS FOR RESERVES & ALLO 551,730 707,847 636,190 (71,657) 102 17 MISCELLANEOUS 4,865,094 4,917,050 4,852,366 (64,684) 101 1 EXPENDITURES 57,689,705 48,322,700 49,470,213 1,147,513 98 (16)
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City of Moose Jaw Summary of Functional Areas For the Twelve Months Ending December 31, 2020 2019 2020 2020 2020 Remaining % of Total % of Description Actual Total Current Period Total Budget Budget Budget Change MAYOR & COUNCILLORS 376,785 369,071 351,348 (17,723) 105 (2) CITY CLERKS 782,626 820,069 889,235 69,166 92 5 CITY MANAGER 337,945 344,158 327,696 (16,462) 105 2 CITY TREASURER 1,241,676 1,324,587 1,269,242 (55,345) 104 7 CITY COMPTROLLER 938,826 1,073,929 995,414 (78,515) 108 14 INFORMATION TECHNOLOGY 1,245,455 1,407,767 1,346,472 (61,295) 105 13 HUMAN RESOURCE SERVICES 538,545 518,608 595,332 76,724 87 (4) EMPLOYER PAID BENEFITS 1,013,507 240,190 993,092 752,902 24 (76) CITY HALL MAINTENANCE 322,860 314,658 305,417 (9,241) 103 (3) COMMUNICATIONS 103,254 116,300 111,876 (4,424) 104 13 SUNDRY 863,540 589,313 646,067 56,754 91 (32) PLANNING & DEVELOPMENT 743,037 694,843 745,964 51,121 93 (6) WATERWORKS RECOVERY (5,000) (5,000) (5,000) - 100 - SAFETY 83,007 94,201 94,828 627 99 13 GENERAL GOVERNMENT 8,586,063 7,902,694 8,666,983 764,289 91 (8) FIRE DEPARTMENT 6,805,790 6,739,197 6,886,759 147,562 98 (1) POLICE DEPARTMENT 11,335,522 11,555,069 11,507,162 (47,907) 100 2 STREET LIGHTING 895,504 897,334 903,746 6,412 99 - BUILDING & BYLAW 521,526 526,422 574,118 47,696 92 1 OTHER PROTECTION 1,205,627 417,950 429,654 11,704 97 (65) PROTECTION TO PERSONS 20,763,969 20,135,972 20,301,439 165,467 99 (3) CITY ENGINEER'S DEPARTMENT 5,171,959 658,196 498,737 (159,459) 132 (87) STREET & ROADS 1,769,967 1,579,348 2,434,328 854,980 65 (11) TRAFFIC DIVISION 1,244,483 732,989 1,080,000 347,011 68 (41) WORKSHOP 956,933 1,125,654 690,606 (435,048) 163 18 PUBLIC WORKS 9,143,342 4,096,187 4,703,671 607,484 87 (55) STREET CLEANING 553,401 255,966 218,000 (37,966) 117 (54) STORM SEWERS 203,423 205,611 248,574 42,963 83 1 SANITATION & WASTE REMOVAL 756,824 461,577 466,574 4,997 99 (39) SOCIAL SERVICES 397,276 212,886 326,818 113,932 65 (46) SOCIAL SERVICES 397,276 212,886 326,818 113,932 65 (46) RECREATION & PARKS ADMIN 4,073,055 859,456 1,129,145 269,689 76 (79)
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City of Moose Jaw Summary of Functional Areas For the Twelve Months Ending December 31, 2020 2019 2020 2020 2020 Remaining % of Total % of Description Actual Total Current Period Total Budget Budget Budget Change PARKS 831,114 932,807 837,607 (95,200) 111 12 RECREATION 3,328,690 2,992,297 3,081,238 88,941 97 (10) CEMETERIES 350,808 348,166 333,688 (14,478) 104 (1) THIRD PARTY FUNDING 135,626 158,104 159,604 1,500 99 17 MOSIAC PLACE 394,114 1,370,796 526,347 (844,449) 260 248 ART MUSEUM 370,229 363,195 385,202 22,007 94 (2) LIBRARY 1,213,428 1,046,483 1,070,223 23,740 98 (14) LIBRARY MAINTENANCE 232,805 236,857 248,637 11,780 95 2 SERVICE CENTRE 262,761 304,520 276,082 (28,438) 110 16 WAKAMOW VALLEY AUTHORITY 324,053 329,786 329,612 (174) 100 2 WILD ANIMAL PARK 4,863 1,186 4,080 2,894 29 (76) MURALS/CULTURAL CENTRE 379,666 320,781 388,418 67,637 83 (16) FIELDHOUSE 708,601 607,524 713,939 106,415 85 (14) RECREATION & COMMUNITY 12,609,813 9,871,958 9,483,822 (388,136) 104 (22) DEBT CHARGES 15,594 16,529 32,350 15,821 51 6 DEBT CHARGES 15,594 16,529 32,350 15,821 51 6 RESERVES & ALLOWANCES 551,730 707,847 636,190 (71,657) 111 28 PROVISIONS FOR RESERVES & ALLO 551,730 707,847 636,190 (71,657) 102 17 MISCELLANEOUS 4,865,094 4,917,050 4,852,366 (64,684) 101 1 MISCELLANEOUS 4,865,094 4,917,050 4,852,366 (64,684) 101 1 GENERAL REVENUE FUND 57,689,705 48,322,700 49,470,213 1,147,513 98 (16)
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City of Moose Jaw Summary of Revenues & Expenditures For Transit For the Twelve Months Ending December 31, 2020 2019 2020 2020 2020 % of Total % of Description Actual Total Current Period Total Budget Remaining Budget Budget Change BUS EARNINGS 89,913 45,705 90,000 44,295 (51) 49 BUS EARNINGS CHARTER 11,840 12,949 15,000 2,051 (86) (9) MONTHLY PASSES 158,840 63,744 160,000 96,256 (40) 60 YEARLY PASSES-SENIORS 20,107 19,204 20,000 796 (96) 4 ADVERTISING 7,108 26,872 24,000 (2,872) (112) (278) TRAN TCA (GAIN)LOSS DISPOSAL (33,163) - - - - (100) SUBSIDY 1,181,293 1,247,494 1,189,687 (57,807) (105) (6) TRANSIT REVENUE 1,435,938 1,415,968 1,498,687 82,719 (94) 1 VEHICLE MAINTENANCE 402,283 368,385 436,000 67,615 84 (8) TRANSPORTATION 470,543 641,118 495,840 (145,278) 129 36 ADMINISTRATION 563,112 406,465 566,847 160,382 72 (28) TRANSIT EXPENDITURES 1,435,938 1,415,968 1,498,687 82,719 94 (1) USER FARES 14,286 4,596 16,000 11,404 (29) 68 BUS EARNINGS CHARTER 648 225 1,000 775 (23) 65 PROV GOVT FUNDING 164,026 176,025 200,000 23,975 (88) (7) SOC SERVICES FUNDING 10,875 3,200 9,000 5,800 (36) 71 SUBSIDY 357,672 173,287 285,743 112,456 (61) 52 PARA-TRANSIT REVENUES 547,507 357,333 511,743 154,410 (70) 35 VEHICLE MAINTENANCE 124,977 88,924 100,000 11,076 89 (29) TRANSPORTATION 287,483 176,184 273,890 97,706 64 (39) ADMINISTRATION 135,047 92,225 137,853 45,628 67 (32) PARA-TRANSIT EXPENDITURES 547,507 357,333 511,743 154,410 70 (35)
5 Page 28 of 207
City of Moose Jaw Summary of Revenues & Expenditures For Waterworks For the Twelve Months Ending December 31, 2020 2019 2020 2020 2020 % of Total % of Description Actual Total Current Period Total Budget Remaining Budget Budget Change GENERAL SERVICE 11,088,051 11,952,626 11,926,972 (25,654) 100 8 UTILITY BILLING PENALTIES 68,718 34,382 70,044 35,662 49 (50) CONNECTION FEES 61,925 55,415 61,200 5,785 91 (11) WATER DEPOTS 27,155 44,639 29,331 (15,308) 152 64 HOUSE CONNECTIONS 231,667 452,932 400,000 (52,932) 113 96 MISCELLANEOUS REVENUE 3,914 971 1,000 29 97 (75) WATER METER REVENUE 7,930 9,487 10,000 513 95 20 REVENUES 11,489,360 12,550,452 12,498,547 (51,905) 100 9 PRODUCTION 2,917,457 3,005,802 3,270,136 264,334 92 3 DISTRIBUTION 5,083,804 3,972,932 4,568,411 595,479 87 (22) ADMINISTRATION 3,322,658 1,661,241 1,676,485 15,244 99 (50) RESERVE CHARGE 165,441 3,910,477 2,983,515 (926,962) 131 2,264 EXPENDITURES 11,489,360 12,550,452 12,498,547 (51,905) 100 9
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City of Moose Jaw Summary of Revenues & Expenditures For Sanitary Sewer For the Twelve Months Ending December 31, 2020 2019 2020 2020 2020 % of Total % of Description Actual Total Current Period Total Budget Remaining Budget Budget Change GENERAL SERVICE 7,702,529 8,333,746 8,675,252 341,506 96 8 SEWER BLOCKS 409 100 842 742 12 (76) UTILITY BILLING PENALTIES 51,894 35,105 55,200 20,095 64 (32) SEPTAGE FEES 40,960 44,980 32,160 (12,820) 140 10 HOUSE CONNECTIONS 252,075 459,886 435,000 (24,886) 106 82 MISCELLANEOUS REVENUE - 16,000 - (16,000) - - REVENUES 8,047,867 8,889,817 9,198,454 308,637 97 10 ADMINISTRATION 2,699,271 851,007 1,135,945 284,938 75 (68) RESERVE CHARGE 2,277,980 4,698,131 4,823,999 125,868 97 106 SEWAGE TREATMENT 1,708,043 1,644,500 1,945,550 301,050 85 (4) SANITARY SEWERS 1,362,573 1,696,179 1,292,960 (403,219) 131 24 EXPENDITURES 8,047,867 8,889,817 9,198,454 308,637 97 10
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City of Moose Jaw Revenues & Expenditures For Solid Waste For the Twelve Months Ending December 31, 2020 2019 2020 2020 2020 % of Total % of Description Actual Total Current Period Total Budget Remaining Budget Budget Change GARBAGE COLLECTION 1,246,543 1,449,306 1,359,984 (89,322) 107 16 SANITARY LANDFILL 2,376,064 2,170,820 2,350,000 179,180 92 (9) SOLID WASTE MISCELL REVENUE 2,504 7,377 5,000 (2,377) 148 195 ECOCENTRE REVENUES 10,800 13,033 12,000 (1,033) 109 21 CURBSIDE RECYCLING REVENUES 968,142 972,494 986,928 14,434 99 - MULTI-MATERIAL RECYCLING GRT 369,278 369,278 340,290 (28,988) 109 - REVENUES 4,973,331 4,982,308 5,054,202 71,894 99 - TRAVEL & CONVENTIONS 4,605 1,650 4,080 2,430 40 (64) EDUCATION & TRAINING 1,371 1,402 1,792 390 78 2 GENERAL REPAIRS & SUPP 5,536 6,335 6,709 374 94 14 EMPLOYEE BENEFITS 190 11,212 - (11,212) - 5,796 SICKNESS AND HOLIDAYS - 58,685 - (58,685) - - UNALLOCATED EQUIPMENT - 919 - (919) - - SICKNESS & HOLIDAYS 57,697 - 43,178 43,178 - (100) WAGES & EQUIPMENT 540,772 651,394 696,021 44,627 94 20 INSPECTIONS 5,563 18,739 10,812 (7,927) 173 237 SUPERINTENDENT & ADMIN 120,717 142,484 124,100 (18,384) 115 18 HOUSEHOLD HAZ WASTE 35,922 54,999 60,000 5,001 92 53 WASTE RECYCLING PRGM 87,683 86,348 102,527 16,179 84 (2) RECYCLING INITIATIVES 10,000 10,000 21,630 11,630 46 - SANITARY LANDFILL OPER 1,159,501 1,082,322 1,151,110 68,788 94 (7) LANDFILL CLOSURE (4,941,407) - - - - (100) SOLID WASTE RESERVE CONT 6,708,290 1,744,736 1,611,769 (132,967) 108 (74) ADMINISTRATION 139,121 52,130 146,328 94,198 36 (63) ADMINISTRATION 861 878 878 - 100 2 CURBSIDE RECYCLING PROGRAM 805,720 809,408 807,811 (1,597) 100 - SOLID WASTE UTLY-FRANCHISE FEE 231,189 248,667 260,900 12,233 95 8 RESERVE DOUBTFUL ACCOUNTS - - 4,557 4,557 - - SOLID WASTE AMORTIZATION CNT (186,332) - - - - (100) SOLID WASTE AMORTIZATION EXP 186,332 - - - - (100) SCAVENGING & TRADE WASTE 4,973,331 4,982,308 5,054,202 71,894 99 -
8 Page 31 of 207 ATTACHMENT #3 – Capital Project Status Report
January 1, 2020 to December 31, 2020 Page 32 of 207 CAPITAL PROJECT STATUS REPORTS: Project Indicator : (mark applicable indicators with an X) X Project on track X Potential risk to schedule X Project schedule in jeopardy Spent to Project Start Date Budget Dec. 31/20 On Target Completion Date Comments TR1 Regular contract complete 88.11% and 27.27 lane TR-1 Paved Roadways June 11/20 $4,310,000 3,732,336 X October 8, 2020 Kms at the beginning of October 8 and North Service Rd complete 98% and 4.96 lane kms in Sept. Mid August TR-1 North Service Road $0 * *Being funded from deficiency holdback of $637,876. 2020 Sidewalk Repair complete 95% as of November 7 & TR-2 Sidewalks, Curbs & Gutter June 29/20 $562,100 $511,162 X November 7, 2020 Slabslicing complete 100% as of Aug 11, 2020. Start date of May 17, 2021 with materials being TR-3 Traffic Control TBD $842,835 $85,715 X ordered in Q1 2021. TR-4 Gravel Roadways $160,300 $140,170 RFP Detailed Condition Survey of the Coteau St E Bridge - Completed ($22,332.00). RFP Preliminary Design of TR-6 Structure Upgrades May 21/20 $1,995,591 $432,163 X Thunderbird (4th Ave) Viaduct -Final Report submitted for review ($185,775.50). TR-7 Local Imprvmt - Roads $250,000 TR-30 Geothermal Well Rehab $150,000 TR-40 Community Aesthetics $24,000 SW-1 Solid Waste $167,500 $113,657 X March 31/21 Final draft of SWMMP report in for review. Sunningdale School Outfall Remediation - Approximately 95% complete ($37,452.36). RFP 3rd Ave SS-1 Storm Sewers June 19/19 $500,000 $80,049 X SW CN Crossing - Approximately 60% complete ($39,231.11). Main St N Erosion - Approximately 15% complete ($8,150.00). Matching capital funds were provided to Wakamow in PR-3 Wakamow Valley Authority June $30,770 $30,770 X June June. Consulting work has been completed for the tender packages. Project was on hold due to pandemic PR-4 City Complex Upgrades 2021 $235,000 $1,948 X 2021 financial measures and tender package will be released in 2021. PR-11 Library/Art Museum January $6,500 $0 X January Carryover funds from humidifier replacement project. Storm drain clean out is complete. New garbage PR-14 Crescent Park Upgrades April $17,100 $17,054 X September receptacles are installed at the park. Page 33 of 207 CAPITAL PROJECT STATUS REPORTS: Project Indicator : (mark applicable indicators with an X) X Project on track X Potential risk to schedule X Project schedule in jeopardy Spent to Project Start Date Budget Dec. 31/20 On Target Completion Date Comments Admiral Park building upgrades, park sign replacements, and sprinkler head and backflow valve replacement projects are completed as of October. PR-23 General Upgrades - Parks March $499,124 $75,335 X 2021 Ross Wells backstop & retaining wall the majority of the West Park outdoor recreation project items were carried forward to 2021. YMCA building demolition is completed with final landscaping to occur in spring of 2021. Covid-19 PR-47 Building Improvements January $490,429 $463,854 X December Protective Measures and cooling systems consulting for the City Hall are completed. Facilities reserve contribution is carried forward to 2021. Some pathway repairs were completed in 2020.Trails PR-52 Pathway Development September $15,590 $5,883 X October renewal and development priority projects will commence in 2021 once Trails Master Plan is finalized. Annual maintenance of newly planted trees (watering, PR-55 City-Wide Park Reforestation January $18,000 $15,782 X October spraying, etc.) is complete. PR-56 Energy Management Program January $132,510 $131,937 X June City Hall LED Lighting project is complete. Smith Park building accessibility upgrades on hold due PR-59 Special Needs Upgrades 2021 $75,825 $0 X 2021 to pandemic financial measures - carried forward to 2021. Dryline suppression system replacement, re-roofing projects and dehumidifier projects are complete. PR-63 Kinsmen Sportsplex Arena January $655,000 $566,684 X 2021 Changeroom renovations project began in August and will be completed in 2021. Front desk renovations are complete. City Hall elevator modernization project is complete. City Hall cooling system project was on hold due to PR-64 City Hall January $657,706 $135,706 X 2021 pandemic financial measures and carried forward to 2021. Capital Grants are completed. Remaining Funds are PR-65 Community Projects February $43,013 $20,751 X December carried forward to 2021. Boulevard tree program is complete. Iron Bridge PR-68 Parks Dedication Reserve January $62,845 $9,251 X 2021 irrigation upgrades were on hold due to pandemic financial measures and carried forward to 2021. Page 34 of 207 CAPITAL PROJECT STATUS REPORTS: Project Indicator : (mark applicable indicators with an X) X Project on track X Potential risk to schedule X Project schedule in jeopardy Spent to Project Start Date Budget Dec. 31/20 On Target Completion Date Comments Bert Hunt Arena dressing room addition was awarded PR-71 Pla-Mor Palace October $109,000 $0 X 2021 in October and will be substantially completed in early 2021. PR-73 Culture Centre April $61,693 $51,848 X July Culture Centre LED Lighting project is complete. MP-3 Multiplex $33,940 DFFH Capital Upgrades $261,279 50,039 PS-1 Building Renovations $138,780 $24,279 GG-8 Solar Initiatives $520,000 OS-2 Innovative Housing $118,876 $17,418 X Continuing program - Housing Incentives. OS-8 Multiplex Loan Repayment $1,875,247 $695,014 Document Management project has $42,472 remaining, OS-9 IT Projects $182,406 $5,630 n/a waiting on Finacial Services to complete. VoIP has $139,389 ramining, 2021 project. RFP Awarded to Vertex Professional Services Ltd. OS-12 Slumping Strategy $110,000 $0 X ($83,210.00). WW-1 Water Distribution $100,000 $77,704 High Service Pumphouse Replacement. Risk on project WW-4 Water Reservoirs Aug 31/20 $16,450,000 $1,938,050 X 30-May-22 completion due to delay in awarding the construction contract. WW- 5 BPWTP $3,364,555 $1,307,642 East Feeder Main Phase 4 - final testing and WW-9 Feeder Mains July 13/20 $4,465,451 $3,288,094 X 30-May-21 commissioning was deferred in January 2021. Phase II - Pumps & Electrical Upgrades including WW-16 BPWTP Transmission Line Apr 14/20 $8,395,705 $4,230,193 X 30-Jun-21 reservoir tie in and Fluoride System replacement. *2020 Budget shown is original Council approved budget. This budget does not reflect reductions in WW-17 Cast Iron Watermain Replacement May 15/20 $10,288,595* $5,125,229 X budget due to lost ICIP funding. 90% of the 2020 program was completed. WW-25 Waterworks Loan Repayment $2,958,750 $951,192 S-1 Sanitary Sewers $3,239,120 $789,612 X S-3 Wastewater Treatment Plant Aug 15/20 $1,464,695 $296,094 X S-4 Lift Stations July 12/20 $540,000 $68,026 X S-25 Wastewater Loan Repayment $1,545,278 $191,492 LD-2 Westheath Phase V April, 2017 $4,705,092 $0 X Not known pending On-hold pending school project decision. school project LD-3 Southeast Industrial Subdivision 2019 $126,900 $1,008,235 X Council granted $2.7M approval withough a budget. Budget since approved. Page 35 of 207 ATTACHMENT #4 – Statistical Information
January 1, 2020 to December 31, 2020 Page 36 of 207
City of Moose Jaw Financial Services Department Quarterly Activity Report
I. STATEMENT OF PROPERTY TAX ARREARS
Dec 31, 2018 Dec 31, 2019 Dec 31, 2020 Property Tax Liens $ 855,296 $ 933,213 $ 985,688 Arrears Payment Plans $ 78,763 $ 117,485 $ 524,333 Total Arrears $ 934,059 $ 1,050,698 $ 1,510,021
$1,600,000
$1,400,000
$1,200,000
$1,000,000 Dec 31, 2018 $800,000 Dec 31, 2019 $600,000 Dec 31, 2020
$400,000
$200,000
$- Property Tax Liens Arrears Payment Plans Total Arrears
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City of Moose Jaw Financial Services Department Quarterly Activity Report
II. COMPARATIVE STATEMENT OF PROPERTY TAXES RECEIVABLE
Dec 31, 2015 Dec 31, 2016 Dec 31, 2017 Dec 31, 2018 Dec 31, 2019 Dec 31, 2020 Current $ 1,598,371 $ 1,761,808 $ 1,999,051 $ 2,095,196 $ 1,942,664 $ 3,260,540 Arrears $ 397,074 $ 445,736 $ 591,111 $ 934,059 $ 1,050,698 $ 1,510,021 Total $ 1,995,445 $ 2,207,544 $ 2,590,162 $ 3,029,255 $ 2,993,362 $ 4,770,561
$3,500,000
$3,000,000
$2,500,000
$2,000,000 Current $1,500,000 Arrears $1,000,000
$500,000
$- Dec 31, 2015 Dec 31, 2016 Dec 31, 2017 Dec 31, 2018 Dec 31, 2019 Dec 31, 2020
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City of Moose Jaw Financial Services Department Quarterly Activity Report
III. BORROWING Multiplex Long Term Loan Total Payment Stamping Fee Interest Principal Principal Outstanding As at December 31, 2020 $365,309.81 $22,198.07 $151,111.74 $192,000.00 -$13,695,000.00
Sanitary Sewer Long Term Loan Total Payment Stamping Fee Interest Principal Principal Outstanding As at December 31, 2020 $387,385.34 $2,188.34 $41,197.00 $344,000.00 -$3,541,000.00
Multiplex Interim Financing Loan Total Payment Interest Principal Balance As at December 31, 2020 $0.00 $0.00 $0.00 $0.00
Waterworks Capital Long Term Loan Total Payment Stamping Fee Interest Principal Principal Outstanding As at December 31, 2020 $649,566.35 $41,742.43 $201,823.92 $406,000.00 -$26,597,000.00
Buffalo Pound Water Corporation Loan Term Loan @ 26% Total Payment Stamping Fee Interest Principal Banking Fees Principal Outstanding As at December 31, 2020 $176,046.29 $21,072.72 $73,767.69 $81,120.00 $85.88 -$10,768,680.00
IV. TENDERS
There were no Tenders or RFP’s in the 4th Quarter.
Page 39 of 207 ATTACHMENT #5 – Mosaic Place, Spectra Statement
January 31, 2020 to December 31, 2020 Page 40 of 207 Page 41 of 207
City of Moose Jaw
COMMUNICATION # CC-2021-0037
TITLE: City Department Quarterly Reports
TO: City Council
FROM: City Manager
DATE: February 2, 2021
PUBLIC: PUBLIC DOCUMENT
RECOMMENDATION
THAT the City Department Quarterly Reports for the period October 1, 2020 to December 31, 2020 be received and filed.
EXECUTIVE SUMMARY
The purpose of this report is to provide City Council with information respecting activities of the various City Departments for the period October 1, 2020 to December 31, 2020.
BACKGROUND
Department reports are forwarded to City Council on a quarterly basis.
PRESENTATION
The City Manager will provide an overview and City Administration will be in attendance to answer any questions.
ATTACHMENTS
Department Quarterly Reports a) City Clerk’s Department b) City Manager c) Communications d) Engineering Department e) Fire Department f) Human Resource Services Department g) Information Technology Department h) Parks and Recreation Department i) Planning and Development Services Department j) Public Works and Utilities Department
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REPORT APPROVAL
Written by: Jim Puffalt, City Manager Reviewed by: Tracy Wittke, Assistant City Clerk Approved by: Jim Puffalt, City Manager Approved by: Fraser Tolmie, Mayor
To be completed by the Clerk’s Department only.
Presented to Regular Council or Executive Committee on ______.
Resolution No. ______
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Report Approval Details
Document Title: City Department Quarterly Reports - CC-2021-0037.docx
Attachments: - Attachment - City Department Quarterly Reports - Q4 of 2020.pdf Final Approval Date: Feb 10, 2021
This report and all of its attachments were approved and signed as outlined below:
Tracy Wittke
Jim Puffalt
Fraser Tolmie
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CITY OF MOOSE JAW CITY CLERK’S DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Highlights: Comments:
Board of Revision All Board of Revision decisions were finalized and issued on or before November 26, 2020. The 2020 Supplemental Assessment Roll was opened on November 27, 2020 with an appeal deadline of December 29, 2020. Two appeals were received. Hearing dates will be set for the first quarter of 2021.
2020 Municipal Election The 2020 Municipal & School Board Elections took place on November 9, 2020. The Elections Office ordered approximately 31,000 ballots; however, the voter turnout was much lower than anticipated.
2021 Clerk/Solicitor Budget The 2021 Budget was finalized on December 16, 2020. The Moose Jaw Public Library and Moose Jaw Police Service have been advised of their funding request approvals.
Statistical Information: Measurable Metrics Current Quarter 2020 Year Total 2019 Year Total Reported Reported Reported Bylaws Executed 3 20 37 Agreements Executed 45 161 123 Freedom of Information Requests Received 6 36 25 and Completed Records Digitally Archived 0 1,064 5,751
Items of Interest: • The City Clerk’s Office initiated a Central Policies Location project. The City Clerk’s Office will maintain an electronic and original hardcopy of policies, operational guidelines, standard operating procedures, safety policies, safe job procedures and safe work practices for all Departments. Departments will be advised when documents are required to be reviewed and updated. The project was implemented on December 30, 2020.
RFP/Tenders • There were no RFP/Tenders issued for the City Clerk/Solicitor’s Department.
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CITY OF MOOSE JAW CITY MANAGER QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Highlights: Comments:
Long Term Planning Organizational renewal seeks to define roles and responsibilities as per the Project Charter summary:
The Organizational Structure Renewal seeks to define the roles and responsibilities of each Department and their core lines of business. Each Department can focus on those core lines of business and seek to maximize services and resources by developing standard operational guidelines to define the service and service standards.
This will enhance customer service by removing unnecessary steps or functions and centralizing a function in the Department best suited to provide that service. Hand in hand is the need to recognize internal customers (each other) and how critical teamwork is to meet our shared sense of purpose of service to all customers.
The staff that perform the work are generally experts at their work and have an excellent perspective of what is required to be done and if processes can be improved. Their input will be sought and acted upon or, if not, advised as to why not.
There is no end date contemplated as an organization has to be able to grow and adapt to meet rapidly changing conditions and environment. The COVID-19 Pandemic is a tremendous example of how the City of Moose Jaw was able to do that.
Transit Supervisor recruited. Starts in January 2021. Public Works & Utilities Department clarifying roles and responsibilities. Engineering Department clarifying roles and responsibilities. Service Standards, manuals, Standard Operational Guidelines being created and updated. (ongoing process) Administrative efficiencies being created – calls for service, accounts payable, invoices city-wide. (ongoing process) Finalized the central depository of Policies, Operational Guidelines, Standard Operating Procedures, Safe Job Procedures, and Safe Work Practices. Developed Policy on what has to be approved by Council. Transit operations review – Determined 2021 directions. Service Standards Project ongoing. Workload rationalization. Centralized work groups at the City Complex. Cross training, back up, and assistance. Process mapping.
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CITY OF MOOSE JAW CITY MANAGER QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Enterprise Resource Planning Software being implemented. Baildon Water Co-operative. Telling the Moose Jaw Promotional Story. Complete review of media relations. The second water crew is working and there are five vacant positions to fill. The backlog of water repairs has reduced by 6 in January. Council orientation sessions held November 2020. Budget completed on schedule with multiple meetings in December.
Economic Development Completed City of Moose Jaw Response to Provincial Growth Plan. Met with Premier, MLA’s and Mayor to discuss. Moose Jaw Agri-Food Industrial Park. Met with companies regarding sales. Valley View access road/7th Avenue Bridge. Economic Development/Marketing Long Term Action Plan. Meet bi-weekly with the Economic Development Internal committee. Attended meetings with potential developers regarding a variety of economic development opportunities. Great Plains Power Station proceeding as anchor tenant. Ensuring City involvement helping local businesses, Chamber of Commerce and Downtown business owners to respond to COVID-19 pandemic. Support of Economic Recovery Task Team. Support and funding for Moose Jaw online shopping portal for local businesses. Donald’s Fine Foods expansion project.
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CITY OF MOOSE JAW CITY MANAGER QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Leadership/Human Continued culture shift of service, accountability, and urgency. Resources/Customer Service Continued to build team. Inquiries: 98% response rate for acknowledgements of inquiry received within 48 hours. 90% response rate for answer to inquiry within 48 hours. Promoted Shared Sense of Purpose: We provide exceptional services to our customers and each other; taking ownership and pride in what we do! 1. We are solution focused and ask “How can we help you?” 2. We resolve issues with a sense of urgency in a positive manner. 3. We have the courage to be innovative, try new ideas and suggestions and accept feedback. 4. We create opportunities for others to succeed. 5. We do not blame or make excuses. 6. We leave negativity and egos at the door. 7. We are in this together, we are TEAM. COVID-19 pandemic response. Continued to make necessary changes.
Budget/New Initiatives Pay Parking project. Provided COVID-19 budget updates. Oversaw COVID-19 Pandemic response. Insurance/general insurance renewal. Sunningdale drainage issues. Purchasing and inventory. Budget completed and presented to Council on schedule. Transit changes. Water meter upgrades. Septic station. Parking system. Central policies. Stats on employees.
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CITY OF MOOSE JAW CITY MANAGER QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Enterprise Resource Planning Current Status Project (ERP) Good progress has been made with the setup, business requirements, and configuration of the seven initial modules is complete with the exception of job costs. To ensure complete integration of the new job cost module, additional testing was believed required which moved the go-live date from January 1, 2021 to March 1, 2021. January 1 was also impacted by the holiday season and year-end.
Status of the individual modules is as follows.
Setup Business Configure Integration Requirements Testing General Accounting Complete Complete Complete In progress
Cashiering/Utilities Complete Complete Complete In progress Accounts Payable Complete Complete Complete In progress Accounts Receivable Complete Complete Complete In progress Animal Licences Complete Complete Complete In progress Business Licences Complete Complete Complete In progress Job Cost In progress In progress In progress- In progress
Other Key Dates: Planned dates for other key systems. Functional Area Planned Start Planned Finish Job Cost Jan 1st May 1st Work Order Processes March 1st May 1st Procurement May 1st July 1st Advanced Budgeting February 15th June 1st Asset Fleet Management April 1st June 1st Taxes (Property) March 1st Oct 31st Virtual City Hall June TBC
The City Manager approved the following expenditures between October 1 and December 31, 2020: None to report.
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CITY OF MOOSE JAW CITY MANAGER QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Safety Services Quarterly Activity Report – Incident Statistics
Incident Statistics Fourth Quarter 2020 2020 2020 2019 2019 This Year to This Year to Quarter Date Quarter Date 4th Quarter Comments 9 slip & fall, 4 overexertion, 5 struck Injuries 18 75 19 75 by/against.
Medical Aid 1 16 4 18 1 slip & fall.
Lost Time 1 9 4 7 1 slip & fall. Days Lost 9 120 47 66 Lost days due to slip & fall. Reversing 9 22 Substantial decrease.
Motor Vehicle 4 inattention, 2 environmental, 4 backing, 1 Incidents 12 42 4 24 citizen at fault.
Property Damage 4 20 4 42 Substantial overall decrease from 2019.
Dangerous Occurrence 2 8 6 16 Substantial overall decrease from 2019. Work Refusal 0 0 0 0 No refusals N.B. The above is a representation of recent information from completed incident reports received by Safety Services and may be subject to change.
The increase in lost time incidents and lost days are attributed to the inability of the City to accommodate return to work plans as well as delays in diagnosis and treatment for some injuries due to COVID-19. The City has requested, and is awaiting a decision from WCB, for cost relief on these claims.
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CITY OF MOOSE JAW CITY MANAGER QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
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CITY OF MOOSE JAW COMMUNICATIONS QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Highlights: Comments:
New Street Banners Unveiled New “Notorious” street banners were unveiled October 6 through the downtown core.
Municipal Election Advertising Coordinated Municipal Election advertising and website content with Clerk’s Office and IT Department.
City Wins SEDA Award Saskatchewan Economic Developers Association awarded City of Moose Jaw for marketing the “Moose War”.
Other Notable Activities this Quarter: - Regular participant in MJ Chamber of Commerce COVID-19 “Think Tank” virtual meetings. - Facilitated Virtual Open House for Thunderbird Viaduct Rehabilitation Consultation. - Promoted launch of Virtual Moose Jaw Marketplace. - Created Accessibility survey for the Special Needs Advisory Committee. - Delivered Water Main Replacement Communication virtual presentation to Municipal Communications Conference.
Statistical Information: - Produced 10 videos for City’s YouTube channel (combined between “Jawcast”, City Council recaps and other relevant City content)
Tenders Issued: N/A
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CITY OF MOOSE JAW ENGINEERING SERVICES QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Highlights: Comments:
Coteau St E Bridge TR6: Structure Upgrades Detailed Condition Survey Report completed December 14, 2020
Thunderbird Viaduct TR6: Structure Upgrades Draft Preliminary Design Report submitted. Under review by City of Moose Jaw.
An RFP for engineering services was issued. The contract was S1: 2020 Sewer Lining & Manhole awarded to Associated Engineering Ltd (AE) on the December Restoration 18, 2020.
Blower Equipment Supply Contract was awarded to Atlas S3: Wastewater Treatment Plant Copco Compressor Canada. Shop drawing from Atlas Upgrade – Blower Replacement Copco has been approved by consultant MPE Engineering Project Ltd (MPE). 75% designed review has been completed.
S4: Lift Station – Churchill and An RFP for Engineering Services for Churchill and Valley View Valley View Lift Station was issued. Optimization
Solid Waste Management Master Plan (SWMMP) – received SW1: Solid Waste draft of final report from Tetra Tech for review
WW17: Water Main Held 50% & 90% design reviews. Tender package at roughly Replacement Project Phase 6 75% was circulated for review.
WW17: Water Main Work was wrapped up for year. Contractor will be back in Replacement Project Phase 5 2021 to wrap up 2020 work.
Items of Interest:
• WW17 Water Main Replacement Phase 5 - Work was wrapped up for year. There were no gravel trenches left for the year, everything received first lift of asphalt with second lift to come in 2021.
• Sunningdale School Outfall Remediation: - Work is completed with grass seeding to be completed in Spring 2021.
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CITY OF MOOSE JAW ENGINEERING SERVICES QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
• SE Industrial Municipal Infrastructure Servicing: - Water, storm and sanitary mains installed in 2020. Will finalize the lift station in 2021. This work provides service to SaskPower.
• Moose Jaw Agri-Food Industrial Park - 50% detailed design delivered December 2020. Project is on schedule, tender to be sent to qualified proponents by end of February.
Tenders/RFP’s Awarded: Name of Tender/RFP Name Awarded Award Amount ($) Available Budget ($) Bidder RGM 2020 Traffic Controls & Contracting $732.309.56 $842,835.00 Intersection Upgrades Inc Vertex Slope Assessment and Professional $83,210.00 + GST $110,000.00 Monitoring Plan Services Ltd.
Associated S1 Sanitary Sewer Lining & Engineering $43,250.00 $200,000.000 Manhole Restoration Ltd
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CITY OF MOOSE JAW FIRE DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Highlights: Comments:
Murray’s Pro-upfitters was the successful bid from Winnipeg, Tender for Self-Contained Manitoba. Draeger is the product line and deliver shall occur Breathing Apparatus (SCBA’s) in April of 2021. and bottles.
Statistical Information:
2020 INCIDENT TYPE 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter YTD Total
False Alarms 79 66 102 65 312
Fire (Structure, Vehicle, Grass, Rubbish, etc.) 22 60 50 22 154
First Responder EMS 21 9 8 7 45
Hazmat 26 36 41 9 112
Malfunctioning Equipment 3 1 1 0 5
MVC 24 22 21 7 74
Carbon Monoxide, Other 3 1 1 9 14
Overpressure Rupture 0 0 0 0 0
Rescue 3 2 5 5 15
Service Calls 8 10 15 6 39
Electrical (power lines, etc.) 0 9 4 3 16
TOTAL INCIDENTS 189 216 248 133 786
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CITY OF MOOSE JAW FIRE DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Rural Incident Break Down (added into the statistical information on previous page):
2020 Rural Incidents 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
MVC’s 1 5 3 1
Vehicle Fires 1 1 1 2
Structure Fires 0 0 0 0
Garbage Fires 0 1 0 0
Grass Fires 0 7 4 1
Crop Fires 0 0 2 0
False Alarms 0 0 0 0
Rescue 0 1 1 0
Medical (Stars Landing) 0 0 1 0
Hazmat 0 0 0 0 TOTAL RURAL INCIDENTS 2 15 12 4
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CITY OF MOOSE JAW FIRE DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
3 Year 4th Quarter Three Year Comparison
INCIDENT TYPE 2018 4th Quarter 2019 4th Quarter 2020 4th Quarter
False Alarms 67 85 65
Fire (Structure, Vehicle, Grass, Rubbish, etc.) 17 23 22
First Responder EMS 15 26 7
Hazmat 23 41 9
Malfunctioning Equipment 13 7 0
MVC 26 21 7
Carbon Monoxide, Other 1 4 9
Overpressure Rupture 0 0 0
Rescue 8 1 5
Service Calls 4 10 6
Electrical (power lines, etc.) 0 0 3
TOTAL INCIDENTS 174 218 133
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CITY OF MOOSE JAW FIRE DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
4 Year Incident Totals Comparison
INCIDENT TYPE 2017 2018 2019 2020
False Alarms 298 311 331 312
Fire (Structure, Vehicle, Grass, Rubbish, etc.) 152 115 119 134
First Responder EMS 59 67 75 44
Hazmat 96 118 158 112
Malfunctioning Equipment 15 26 83 5
MVC 139 132 96 64
Carbon Monoxide, Other 36 4 6 14
Rescue 14 13 14 13
Service Calls 15 21 27 39
Electrical (power lines, etc.) N/A N/A N/A 16
Rural Incidents N/A N/A 20 33
TOTAL INCIDENTS 824 807 929 786
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CITY OF MOOSE JAW FIRE DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Fire Loss Stats – 4th Quarter Three Year Comparison
2018 FIRE LOSS INCIDENT TYPE TOTAL VALUES TOTAL LOSSES TOTAL SAVED
City of Moose Jaw $4,202,200.00 $110,550.00 $4,091,650.00
Rural $1,130,000.00 $1,130,000.00 0
Total $5,332,200.00 $1,240,550.00 $4,091,650.00
2019 FIRE LOSS INCIDENT TYPE TOTAL VALUES TOTAL LOSSES TOTAL SAVED
City of Moose Jaw $72,159,700.00 $1,728,525.00 $70,431,175.00
Rural $828,100.00 $828,100.00 0
Total $72,987,800.00 $2,556,625.00 70,431,175.00
2020 FIRE LOSS INCIDENT TYPE TOTAL VALUES TOTAL LOSSES TOTAL SAVED
City of Moose Jaw $675,600.00 $384,600.00 $291,000.00
Rural $201,000.00 $201,000.00 $0.00
Total $876,600.00 $667,300.00 $585,600.00
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CITY OF MOOSE JAW FIRE DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
1st 2nd 3rd 4th YTD 2020 PUBLIC EDUCATION Quarter Quarter Quarter Quarter TOTAL
Fire Safety School Program Presentations 11 0 0 0 11
School Assembly/Pre-School/Daycare 2 0 0 0 2
Adult Fire Safety 0 0 0 0 0
Fire Stop Interviews 0 0 0 0 0
Babysitting Course Fire 0 0 0 0 0 Safety
Public Relations Events 2 0 0 0 2
Distracted Driving Awareness 2 0 0 0 2
Station Tours 2 0 0 0 2
Special Group Fire Safety Presentations 0 0 0 1 1 i.e. Girl Guides
0 0 10 Approximate number of people reached 617 627 with safety education/public events (COVID- (COVID- (COVID- 19) 19) 19)
1st 2nd 3rd 4th YTD 2020 INSPECTIONS Quarter Quarter Quarter Quarter TOTAL
Inspections/Consultations 152 64 81 147 444
In-Company Inspections 147 0 401 275 823
Licensed Home/Facility Inspections 19 3 15 17 54
Complaints 4 6 1 2 13
File Search 1 1 0 1 3
Fire Drills 11 0 14 40 65
Fire Investigations 1 4 2 4 11
Building Plan Reviews 12 9 11 9 41
Fire Extinguisher Training 0 0 0 2 2
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CITY OF MOOSE JAW FIRE DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
PUBLIC EDUCATION 3 YEAR COMPARISON 2018 4th Quarter 2019 4th Quarter 2020 4th Quarter
Fire Safety School Program Presentations 0 17 0
School Assembly/Pre-School/Daycare 0 2 0
Adult Fire Safety 1 2 0
Fire Stop Interviews 0 0 0
Babysitting Course Fire 0 0 0 Safety
Public Relations Events 5 2 0
Distracted Driving Awareness 0 0 0
Station Tours 9 7 0
Special Group Fire Safety Presentations i.e. 1 1 1 Girl Guides
Approximate number of people reached 10 1,050 2,609 with safety education/public events (COVID-19)
INSPECTIONS 3 YEAR COMPARISON 2018 4th Quarter 2019 4th Quarter 2020 4th Quarter
Inspections/Consultations 87 127 147
In-Company Inspections 168 85 275
Licensed Home/Facility Inspections 14 20 17
Complaints 4 3 2
File Search 0 1 1
Fire Drills 36 28 40
Fire Investigations 2 4 4
Building Plan Reviews 5 7 9
Fire Extinguisher Training 2 4 2
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CITY OF MOOSE JAW HUMAN RESOURCE SERVICES DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Highlights: Comments:
UNIFOR Collective Bargaining The City and UNIFOR reached a tentative agreement on December 23, 2020.
Fire Association Bargaining Administration prepared for Fire Association collective bargaining and the parties met and exchanged proposals on November 6, 2020.
Mental Health in the Workplace 148 Employees and 40 Leaders have completed online Mental Health in the Workplace training. As well four webinars were offered to employees and leaders on December 3 and 15, 2020. 130 employees participated.
Items of Interest: Employee Appreciation A Long Service Pin Day took place on December 10, 2020. 82 service pins including 7 retirees were handed out.
Labour Relations CUPE collective agreement new provisions and rates were implemented into HRIS. Collective agreement orientation workshops for out of scope staff were hosted by HR on October 5, 7, 9 and 23, 2020. CUPE Union Management Committee met October 21 and December 2, 2020. Labour Management Committee (UNIFOR) met on October 28 and December 9, 2020.
Pension Board of Trustees City of Moose Jaw Pension Board of Trustees met October 28 and December 8, 2020. HR worked with AON on November 4 and December 7, 2020 on the Pension Board’s annual newsletter.
Staffing and Recruitment Key roles were filled in the fourth quarter. Krysti Cromartie, Transit Supervisor (January commencement) along with Shaun Stewart, Acting Fleet Services Supervisor term were appointed. During the fourth quarter offer letters were presented for a wide variety of positions including Head Guard-Pool Manager, Lifeguard-Instructor, Cleaner, Cashier-Lifeguard-Instructor, Engineering Technologist, 2nd Motor Patrol Operator, Utility Truck Driver Water and Wastewater, Power Excavator Operator, Term Labourer Water and Wastewater, Term Clerk Steno Parks and Recreation, Planner 1, 2 Firefighters and a Transit Driver Serviceman/Cleaner.
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CITY OF MOOSE JAW HUMAN RESOURCE SERVICES DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
DEPARTMENT Total at Additions & Transfers Separations & Transfers Total at 31-Dec-19 October-December 2020 October-December 2020 31-Dec-20
Permanent Temporary Permanent Temporary
FIRE 51 2 0 1 0 51
CITY CLERK/SOLICITOR 6 0 0 0 1 7
CITY MANAGER 5 0 0 0 0 5
PLANNING & DEVELOPMENT 11 0 0 0 0 10
HUMAN RESOURCE SERVICES 4 0 0 0 0 4
FINANCIAL SERVICES 27 0 1 0 1 27
INFORMATION TECHNOLOGY 10 0 0 0 0 10
ENGINEERING SERVICES 16 1 0 1 1 13
STREETS & ROADS/SANITATION 17 0 2 3 4 20
WATER & WASTEWATER 30 1 2 3 2 35
TRANSIT 22 0 0 0 1 21
WORKSHOP 6 1 1 0 0 8 WATER & WASTEWATER TREATMENT 9 0 0 1 0 6
PARKS & RECREATION 67 2 10 3 17 65
TOTALS 281 7 16 12 27 282
Comments: 1. Police and Mosaic Place employees are clients of Human Resource Services for which we provide limited services to. 2. Transit Supervisor was vacant in the fourth quarter. 3. Planning and Development has a vacancy unfilled. 4. Water & Wastewater Treatment held a vacancy in Chief Operator. 5. Engineering Services has left the Project Design Engineer vacant.
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CITY OF MOOSE JAW INFORMATION TECHNOLOGY DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Highlights: Comments:
City Network/Firewall Project The IT Department has taken a comprehensive look at its network and firewall setup throughout the City. A new design was created to take advantage of modern technologies and faster, cheaper internet connections. A tender for firewall and network gear was released and awarded based on this new design. Implementation will start in Q1 2021.
Mosaic Network/Firewall Project The IT Department has worked closely with the GM of Mosaic Place to design and tender for a new network and firewall for Mosaic Place. This network will replace the original network installed in the building and provide much improved speed and functionality. This tender has been awarded and work will start in Q1 2021.
Mosaic Ticket System Installed The IT Department worked with Mosaic Place and Paciolan to install a new ticketing system. The system is complete and ready for use when Mosaic Place is able to sell tickets and host event again.
Tenders and RFPs Awarded:
City of Moose Jaw Fortinet Hardware and Deployment Services Tender - $181,430.27 exclusive of taxes, rSolutions Corporation, Regina, SK
*This project is funded from 3 budgets: Data Centre - $170,000 Network and Wireless - $102,000 SD WAN - $92,300
Mosaic Place Fortinet Hardware and Deployment Services Tender - $88,716.97 exclusive of taxes, rSolutions Corporation, Regina, SK
Budget: Mosaic Place Network - $141,000
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CITY OF MOOSE JAW INFORMATION TECHNOLOGY DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
City of Moose Jaw App Stats
Total Downloads:
Total: 4311
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CITY OF MOOSE JAW INFORMATION TECHNOLOGY DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
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CITY OF MOOSE JAW INFORMATION TECHNOLOGY DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
City Wide Request for Service Stats
Q4 Tickets By Department - Total: 1755 (down 498 from Q3)
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CITY OF MOOSE JAW INFORMATION TECHNOLOGY DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Q4 Tickets By Issue Type
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CITY OF MOOSE JAW INFORMATION TECHNOLOGY DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Q4 Average Resolution Time
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CITY OF MOOSE JAW INFORMATION TECHNOLOGY DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Q4 Reported Devices
CMS (Content Management System): Internal submission Web RAI (Report An Issue website): External submission iOS (iPhone/iPad): External submission Android (Android phone/tablet): External submission
Total Internal Submissions: 798 Total External Submissions: 957 Notes:
Individual departments have the ability to report on tickets separately.
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CITY OF MOOSE JAW INFORMATION TECHNOLOGY DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Information Technology Helpdesk Tickets By Quarter
Q4 total new tickets: 1067
1600
1400
1200
1000
800
600
400
200
0
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CITY OF MOOSE JAW PARKS & RECREATION DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Highlights: Comments:
PlaMor Palace Re-Opening Re-open Plans were developed as per the Re-open Saskatchewan Guidelines and the ice surfaces at the PlaMor Palace opened on the following dates: • Bert Hunt Arena (October 1 – November 27) • Wally Boschuk Arena (October 15 – November 27) COVID-19 Pandemic Indoor and outdoor COVID-19 Re-Opening Plans were amended on November 27, 2020 due to all team sports suspended, limited use to 18 yrs of under for a maximum of 8 participants and mandatory mask requirements. The PlaMor Palace was closed November 27, 2020 because of reduced ice rentals. Holiday Programming Additional family swim and public skates were offered through the holiday season. Aquatic Advanced Courses Red Cross Water Safety course - 4 participants & Training National Lifeguard - 9 participants Standard First Aid recert – 9 participants (4 were staff) CPR – C recert – 23 staff Bronze Revisions update clinic – 14 staff First Aid Instructor recert – 7 participants (3 were staff) Aquatic Fitness Programs Water Workout classes were decreased to 7 participants on November 26, 2020 as per COVID-19 restrictions. Additional classes were added daily to accommodate more users. Yara Centre Programming Yara Centre fitness class numbers were reduced to 7 participants and mandatory mask as per new COVID-19 Guidelines. Yara Centre Turf Rental Yara Centre turf drop in was cancelled due to new restrictions on November 26, 2020. Moose Jaw Soccer Association and Saskatchewan Selects Football bookings were significantly reduced due to COVID-19. Bookings with Peak Performance, Moose Jaw Rotary Track and Moose Jaw Minor Girls Fastball continued within the COVID-19 Restrictions. Kinsmen Arena With the closure of the PlaMor Palace, ice schedules were recreated in consultation with all user groups and accommodated at the Kinsmen Arena and Mosaic Place. Learn to Swim Program Learn to Swim classes at the Kinsmen Sportsplex were paused on November 27, 2020 for 145 participants. Public Skating Public Skating was offered at the Kinsmen Arena with a maximum of 25 skaters. Lease and License New Lease and License Agreements were executed with 15 Wing Moose Agreements Jaw for the use of City recreation facilities. Policy Updates The Ice Usage Policy was amended, and a new Accessibility Support Policy was adopted in December.
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CITY OF MOOSE JAW PARKS & RECREATION DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
Statistical Information:
Note: Facilities closed March 17, 2020. The Yara Centre reopened August 10, 2020, Kinsmen Sportsplex Pool reopened August 13, 2020 and the Kinsmen Arena reopened on September 14, 2020. The PlaMor Palace opened October 1, 2020 and closed November 27, 2020. The Phyllis Dewar Outdoor Pool did not open in 2020.
KINSMEN SPORTSPLEX POOL
GROUP ATTENDANCE ATTENDANCE HOURS HOURS Q4 YTD Q4 YTD Flying Fins 1,443 6,284 198.75 475.25 Private Rentals 24 309 3.00 22.25 Rural/Private Schools 0 0 0.00 0.00 Prairie South Schools 272 1,967 21.50 76.50 Holy Trinity Schools 32 76 4.00 8.00 Learn to Swim 1,522 4,164 126.75 317.75 Public Swimming 6,421 23,353 315.0 896.75 Morning Swim 834 3,188 106.75 442.50 Noon Swim 1,735 3,848 127.00 274.25 Adult Swim 0 176 0.00 19.00 Family Swim 0 466 0.00 22.00 Evening Lap Swim 0 368 0.00 93.00 Free Swim 901 2,373 45.5 27.00 Free Teen Swim 0 411 0.00 17.50 Toddler Time 0 102 0.00 12.00 Women & Children 0 75 0.00 4.00 In-service 22 117 2.50 18.50 Parties 20 230 1.00 14.00 Aquatic Fitness 1,345 3,934 106.00 278.00 TOTAL 13,206 51,441 950.75 3,018.25
2019 Totals 33,960 125,146 1,532.75 6,460.75 2018 Totals 32,588 121,736 1,740.00 6,659.25 2017 Totals 30,162 114,758 1,770.00 6,570.25
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CITY OF MOOSE JAW PARKS & RECREATION DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
AQUATIC MEMBERSHIPS
Adult Adult Senior Senior Youth Youth Child Child Fam Fam TOTAL TOTAL Q4 YTD Q4 YTD Q4 YTD Q4 YTD Q4 YTD Q4 YTD 1 Month 9 31 4 18 0 3 0 6 0 0 13 58
3 Month 3 12 5 24 0 2 0 2 0 0 8 40
12 Month 2 5 4 8 0 0 0 1 0 0 6 14
TOTAL 14 48 13 50 0 5 0 9 0 0 27 112
2019 Totals 27 64 19 38 4 11 8 12 8 14 66 140
2018 Totals 6 42 0 0 3 13 3 8 1 6 13 69
RECREATION PASS MEMBERSHIPS
Adult Adult Senior Senior Youth Youth Child Child Fam Fam TOTAL TOTAL Q4 YTD Q4 YTD Q4 YTD Q4 YTD Q4 YTD Q4 YTD 1 Month 49 140 7 60 0 5 2 9 5 12 63 226
3 Month 29 103 23 71 0 9 2 8 5 20 59 211
12 Month 8 33 12 35 0 2 0 1 4 19 24 90
TOTAL 86 276 42 166 0 16 4 18 14 51 146 527
2019 Totals 173 319 111 257 10 22 4 10 34 74 332 682
(Does not include the 234 City of Moose Jaw Employees who signed up for a Recreation Pass)
YARA CENTRE MEMBERSHIPS
Adult Adult Senior Senior Youth Youth Child Child Fam Fam TOTAL TOTAL Q4 YTD Q4 YTD Q4 YTD Q4 YTD Q4 YTD Q4 YTD 1 Month 37 130 52 197 9 27 0 0 0 1 98 355
3 Month 26 78 39 126 2 7 0 0 4 5 71 216
12 Month 11 24 5 15 1 2 0 0 1 1 18 42
TOTAL 74 232 96 338 12 36 0 0 5 7 187 613
2019 Totals 123 588 221 604 19 178 0 0 11 72 374 1,442
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CITY OF MOOSE JAW PARKS & RECREATION DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
ARENA HOURS BOOKED
GROUP BERT HUNT WALLY B KINSMEN ALL ARENAS ALL ARENAS Q4 Q4 Q4 Q 4 YTD Minor Hockey 349.75 76.25 310.75 736.75 1,652.00 Figure Skating 64.00 71.75 49.50 185.25 471.50 Speed Skating 0.00 0.00 95.00 95.00 169.25 Private Minors 1.25 48.50 42.50 92.25 121.00 Private Rentals 15.25 16.00 41.50 72.75 296.00 Public Skating 8.00 12.00 43.00 63.00 184.00 Free Skate 0.00 12.00 11.00 23.00 62.00 Drop in Shinny 0.00 19.00 13.00 32.00 65.00 Drop in Figure Skating 0.00 0.00 0.00 0.00 7.00 Sticks and Pucks 0.00 6.00 10.00 16.00 34.00 Prairie South School 0.00 0.00 0.00 0.00 0.00 Holy Trinity School 0.00 0.00 0.00 0.00 15.75 Rush Ice 0.00 1.00 7.00 8.00 123.00 Lacrosse 0.00 0.00 0.00 0.00 0.00 Inline Hockey 0.00 0.00 0.00 0.00 0.00 Inline Public Skating 0.00 0.00 0.00 0.00 0.00 Other 0.00 0.00 0.00 0.00 0.00 TOTAL 438.25 262.50 623.25 1,324.00 3,200.50
2019 Totals 531.00 383.00 808.75 1,722.75 4,051.00 2018 Totals 660.00 521.00 806.00 1,986.00 4,531.25 2017 Totals 827.75 595.25 815.25 2,238.25 4,707.00
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CITY OF MOOSE JAW PARKS & RECREATION DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
YARA CENTRE TURF
GROUP ATTENDANCE ATTENDANCE HOURS HOURS Q4 YTD Q4 YTD Football 180 5,135 49.00 370.50 Soccer 2,548 7,262 147.00 431.50 Baseball 1,229 3,783 117.00 310.00 Misc. Groups 539 4,080 27.00 183.00 TOTAL 4,496 20,260 340.00 1,295.00
2019 Totals 11,004 39,019 782.00 2,782.00 2018 Totals 10,009 36,479 713.00 2,500.50
YARA CENTRE DROP-IN ATTENDANCE
DROP-IN 2020 2020 2019 2019 Q4 YTD Q4 YTD After School 0 110 178 639 Frisbee Friday League 0 192 0 115 Fitness Centre Drop In 3,408 4,558 72 574 55+ Fitness Programming 111 1,585 1,706 4,063 Toddler Turf Program 0 402 460 1,241 Turf Drop In 209 933 887 2,660 Family Turf Drop In 0 262 153 497 Track Adult 1,326 3,556 721 3,165 Track Child 4 88 25 51 Track Family 0 16 3 43 Track Senior 2,548 5,340 756 4,044 Track Student 0 0 0 87 Track Youth 232 429 8 47 Fitness Class Drop In-Non-Member 0 5 12 106 TOTAL 7,838 17,476 4,981 17,332
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CITY OF MOOSE JAW PARKS & RECREATION DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
CEMETERIES
REGULAR BURIALS 2020 2019 2018 Q4 YTD Q4 YTD Q4 YTD Adult 9 41 9 47 9 33 Veteran 1 1 0 0 1 2 Child 0 1 1 3 0 0 Indigent 2 3 0 2 0 1 Disinterment 0 0 0 0 0 1 TOTAL 12 46 10 52 10 37
CREMATION BURIALS 2020 2019 2018 Q4 YTD Q4 YTD Q4 YTD Adult 16 89 26 93 24 120 Veteran 0 0 1 6 0 2 Indigent 0 3 2 6 0 4 Columbarium 4 9 3 14 5 12 Child 0 0 0 1 0 1 Scattering 0 0 0 3 0 2 Disinterment 0 0 1 2 0 1 TOTAL 20 101 33 125 29 142
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CITY OF MOOSE JAW PARKS & RECREATION DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
REQUESTS FOR SERVICE
2020 Type Q4 Q4 Q4 YTD YTD YTD Received Resolved Resolved % Received Resolved Resolved % Cemeteries 1 1 100% 15 15 100%
Facilities 19 19 100% 29 29 100%
Parks & Green 21 17 81% 128 121 95% Spaces Pathways 14 14 100% 41 34 83%
Playgrounds 0 0 100% 18 12 67%
Sports Fields & 4 4 100% 27 22 81% Outdoor Rinks Forestry 27 10 37% 410 294 72%
TOTAL 86 65 76% 668 527 79%
Tenders/RFP’s Awarded:
▪ The Bert Hunt dressing room addition project at PlaMor Palace was awarded to Top Line Construction at a cost of $64,075 plus taxes. The approved budget for the project is $109,000 which was to include the construction of an additional dressing room at both the Bert Hunt and Wally Boschuk arenas. The cost to do both rooms came in $40,000 over budget therefore only the Bert Hunt addition was awarded, and additional funds were requested and approved in the 2021 Capital Budget to complete the Wally Boschuk dressing room addition in 2021.
▪ The YMCA Building Demolition at 220 Fairford St E was awarded to Adair’s Demolition Ltd at a cost of $271,700 plus taxes. The total budget for the demolition is $405,000. Additional project costs not included in the project award to Adair’s Demolition include Hazardous Building Materials Assessment, utility disconnections, and landfill disposal fees.
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CITY OF MOOSE JAW PLANNING & DEVELOPMENT SERVICES DEPARTMENT QUARTER 4: OCTOBER 1 – DECEMBER 31, 2020
Highlights: Comments:
Covid-19 • Regular weekly participation on Think Tank Zoom meetings hosted by Chamber of Commerce • Economic Recovery Task Team has developed 4 strategic focus areas as we emerge from the pandemic, including: Virtual Marketplace, Ag Tech Cultivator, Co-workspace/Work from Home/Destination Work and Tourism
Increase in Net License & • In the COVID-19 business challenged year, there was a net Building Permits & increase in new businesses of 52 Building Permit Value • Increase in Building Permits, from 249 in 2019 to 260 in 2020, and Building Permit value (up $3 million in 2020)
Great Plains Power • Procurement event held with project management team Station • Team coming from Kanas City in the first quarter of 2021 • Underground infrastructure to be started in 2021 • Building Officials have been meeting with SaskPower to plan for the new power plant
Dilapidated Buildings • 4 buildings demolished
Downtown Development • Downtown Moose Jaw Association – meeting with the group regularly • Downtown Local Area Plan – implementation strategy development in collaboration with Downtown Association and Planning & Development
Canadian Tire • Purchase and Service Agreement - conditions removed, and closing expected in April, 2021 • Servicing to be completed in 2021
Moose Jaw Agri-food • Servicing – working with SaskPower, SaskEnergy/TransGas Industrial Park • Marketing and attraction • Working with potential investors • Pricing of fully serviced land at $200,000 per acre being promoted
Rural and Northern • Project coordinator has been hired and program has been Immigration (RNIP) launched. There are 700 candidate applications so far Project
Regional Collaboration • Federal/provincial initiative led by Protein Innovation Cluster (PIC) organization
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CITY OF MOOSE JAW PLANNING & DEVELOPMENT SERVICES DEPARTMENT QUARTER 4: OCTOBER 1 – DECEMBER 31, 2020
• Moose Jaw and region can take advantage of opportunities that will develop, including value-add/food production opportunities in our Agri-Food Industrial Park
Community Investment • Preparing business case for the establishment of a community Development Fund investment/development fund
Moose Jaw Economic • Continuing to update inserts and create new categories Advantage 2021
Business Retention and • Continued regular business and industry engagement, with a focus Expansion (BR&E) on supporting existing business through visitation efforts • BR&E initiative planned in response to Covid-19 to support local business – regular engagement with the business community through Chamber of Commerce Think Tank sessions • Long-term program being developed with appropriate survey
Townfolio Metrics • Updating website metrics tool
Relocation Guide • Finalizing updated 2021 version Update
Economic • Preparing the 2021 Economic Development Strategy – input from Development Strategy new City Council November Planning Session • Aligning with Saskatchewan’s Growth Plan in common areas such as food production and technology development. Presented the City of Moose Jaw’s economic development to the Premier of Saskatchewan
Conferences & Training • Canadian Institute of Planners (virtually) • Economic Development Association of Canada (virtually) • Rural & Northern Immigration Training (virtually) • National Fire Protection Association Life Safety Code
Westheath School • Approval of Memorandum of Understanding with Ministry of Education & School Divisions
Policies • Approval of Beekeeping Policy
Career Coaching • Meetings/coaching and formulation of plans continue
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CITY OF MOOSE JAW PLANNING & DEVELOPMENT SERVICES DEPARTMENT QUARTER 4: OCTOBER 1 – DECEMBER 31, 2020
Statistical Information: Building Permit Values
4th Quarter 2020 2019 2018
Total Building $4,125,584 $9,704,169 $16,398,098 Permit Values
Year-to-Date Building Permit Values Residential Commercial & Institutional Value of Building Industrial Permits YTD Jan 1 – Dec $9,225,062 $7,468,806 $13,790,154 $30,484,022 31, 2020 YTD Jan 1 – Dec $15,087,734 $11,339,558 $729,700 $27,156,992 31, 2019 YTD Jan 1 – Dec $10,177,485 $16,423,050 $2,913,885 $29,514,420 31, 2018
Year-to-Date Total Building Permits 2020 2019 260 249
Building, Demolition, Sign and Moving Permits Issued 4th Quarter 2020 2019 2018
Accessory Buildings 10 21 6 Apartments/Condos 0 3 2 Demolition Permits 10 4 3 Government/Institutional 4 0 2 Industrial/Commercial 11 18 20 Residential 26 21 19 Total Building Permits 61 52 74 Moving Permits 0 1 5 Sign Permits 8 10 8 Occupancy Permits 9 7 8
37 Page 81 of 207
CITY OF MOOSE JAW PLANNING & DEVELOPMENT SERVICES DEPARTMENT QUARTER 4: OCTOBER 1 – DECEMBER 31, 2020
Building and Bylaw Enforcement Inspections 4th Quarter 2020 (YTD) 2019 (YTD) 2018 (YTD) Building Inspections Building Bylaw 5 (72) 4 (28) 3 (68) Building Permits 149 (569) 138 (640) 140 (537) Property Maintenance & Nuisance 11 (97) 8 (40) 7 (63) Business License 1 (7) 2 (14) 3 (15) Other 2 (7) 0 (3) 0 (0) Subtotal 168 (752) 152 (725) 153 (683) Bylaw Enforcement Inspections Animal Enforcement 4 (17) 2 (16) 3 (23) Boulevard 10 (106) 116 (323) 38 (133) Miscellaneous 3 (12) 4 (18) 7 (26) Property Maintenance & Nuisance 137 (536) 40 (62) 12 (26) Unsightly/Untidy(PM&N) 5 (231) 59 (471) 31 (433) Clean Sidewalks 18 (31) 13 (62) 16 (38) Zoning 11 (39) 11 (37) 3 (28) Other 25 (91) 13 (40) 3 (19) Subtotal 213 (1063) 258 (1029) 113 (726) Grand Total 381 (1,815) 410 (1,754) 266 (1,409)
Business Licenses 4th Quarter 2020 (YTD) 2019 (YTD) 2018 (YTD) New 43 (178) 37 (218) 33 (199) Renewed 7 (1693) 12 (1744) 7 (1725) Closed 4 (126) 5 (135) 5 (159)
38 Page 82 of 207
CITY OF MOOSE JAW PLANNING & DEVELOPMENT SERVICES DEPARTMENT QUARTER 4: OCTOBER 1 – DECEMBER 31, 2020
Humane Society CATS 4th Quarter 2020 (YTD) 2019 (YTD) 2018 (YTD) BTS - Stray 66 (286) 97 (318) 59 (277) BTS - Surrender 10 (66) 12 (95) 16 (86) ACO - Stray 21 (72) 20 (81) 17 (58) ACO - DOA 37 (19) 7 (55) 12 (42) APC 0 (0) 0 (0) 0 (0) Transfer 5 (35) N/A N/A Totals 109 (478) 136 (549) 104 (463)
DOGS 4th Quarter 2020 (YTD) 2019 (YTD) 2018 (YTD) BTS - Stray 32 (91) 27 (129) 23 (159) BTS - Surrender 13 (44) 25 (109) 31 (61) ACO - Stray 17 (146) 43 (192) 47 (180) ACO- DOA 0 (0) 0 (0) 0 (2) APC 2 (4) 0 (0) 0 (0) Transfer 22 (73) N/A N/A Totals 86 (358) 95 (430) 101 (402)
Legend BTS - Brought to Shelter ACO - Animal Control Pickup DOA- Dead on Arrival APC - Animal Protection Call
Tenders/RFPs • None to report
39 Page 83 of 207
CITY OF MOOSE JAW PLANNING & DEVELOPMENT SERVICES DEPARTMENT QUARTER 4: OCTOBER 1 – DECEMBER 31, 2020
Planning Applications
Zoning Amendments Description Status Approved/Denied
November Rezone 319 Caribou St W from Complete Approved R2 to C1
December Rezone 212 & 218 River St W In Progress - from M1 to C2
Discretionary Use Description Status Approved/Denied
October Retail Store at 264 River St W Complete Approved
Subdivision Description Status Approved/Denied
Development Appeal Description Status Approved/Denied
October 286 Wood Lily Dr - alleged error In Progress - Development in issuance of a Development Appealed to Appeals Board did Permit for a detached deck Sask. Municipal not hear appeal and Pool Board
November 174 Hall St W - height of front Complete Approved yard fence
November 50 Hochelaga St E - rear yard Complete Approved setback
Official Community Plan Description Status Approved/Denied Amendment
October 1155 7th Ave SW - change Withdrawn long term designation from RVC/CS/P to Residential
40 Page 84 of 207
CITY OF MOOSE JAW PUBLIC WORKS & UTILITIES DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
HIGHLIGHTS: - Water main pressure test successfully completed on 9th Avenue SW. - Completion of concrete and asphalt material crushing program.
Water Main Breaks 2020 Q4 2019 Q4 2020 YTD 2019 YTD
22 15 53 109
Solid Waste Recycling Landfill Tonnage Received Diversion Q4 Q4 2019 to 2020
2019 2020 Total Residential Commercial Private
18.6% 15.7% -39.8% +6.2% -51.5% +16.9%
The landfill received sludge from the Buffalo Pound Water Landfill Commercial Business Treatment Plant in the third quarter vs. the fourth quarter in 2019. This accounts for the decrease in commercial tonnage.
REQUEST FOR SERVICE STATISTICAL INFORMATION:
Number % Citizen Issues Outstanding Resolved Received Q4 Resolved Animal Control 16 0 16 100% Garbage 305 4 301 98.7% Graffiti 6 3 3 50.0% Recycling 66 1 65 98.5% Sewer 35 1 34 97.1% Sidewalks 19 7 12 63% Streets & Roads 99 12 87 87.9% Transit 4 1 3 75.0% Water 71 10 61 85.9% Winter Maintenance 211 11 198 93.8% Total 832 50 780 94%
41 Page 85 of 207
CITY OF MOOSE JAW PUBLIC WORKS & UTILITIES DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
SEWER & WATER:
*million imperial gallons 2020 2019 October November December Q4 Total Q4 Total Treated Water Pumped 80.46 74.47 80.54 235.47 240.77 Wastewater Treated 68.21 63.78 68.76 200.75 258.24
SANITATION:
2020 2019 Tonnes of refuse collected October November December Q4 Total Q4 Total Commercial 2924.25 1891.01 1377.69 6192.95 12,776.76 Private 720.90 494.91 273.78 1489.59 1,273.86 Residential 614.09 594.44 587.14 1795.67 1,690.86 Total 4259.24 2980.36 2238.61 9478.21 15,741.48
TOTAL RECYCLING INTAKE:
2020 2019 October November December Q4 Total Q4 Total Bulk 11,640 14,480 14,550 40,670 50,700 Curbside 96,677 103,507 101,774 301,958 344,570 Total Kgs 108,317 117,987 116,324 342,628 395,270 Allowable 105,989 115,091 113,414 334,494 385,130
42 Page 86 of 207
CITY OF MOOSE JAW PUBLIC WORKS & UTILITIES DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
TRANSIT:
# of Passengers using Cash & Tickets 2019 2020 % Change October 7,176 4,823 -34% November 6,506 3,684 -43% December 8,395 3,946 -53% Total 22,077 12,453 -43%
# of Passengers using Monthly Passes Month 2019 2020 % Change October 21,973 12,826 -42% November 21,495 13,285 -38% December 22,105 10,492 -53% Total 65,573 49,056 -25%
TOTAL # of Passengers using 87,650 61,509 -30% Cash, Tickets & Passes
Special Needs Transit – Passenger Trips Month 2019 2020 % Change October 3,333 1,013 -70% November 3,104 893 -71% December 2,691 295 -89% Total 9,128 2,201 -77%
43 Page 87 of 207
CITY OF MOOSE JAW PUBLIC WORKS & UTILITIES DEPARTMENT QUARTER 4: OCTOBER 1, 2020 – DECEMBER 31, 2020
TENDERS AWARDED:
Budget Tender/RFP Name of Awarded Bidder Award Amount Amount Supply of Bedding Sand Emshay Enterprises Ltd. $71,400.00 $1,824,170.00
Supply of Multi-use Tandem Viking Cives Ltd. $372,955.70 $360,000.00 Sand Truck Provision of Semis and Semis – Nadrock Ventures, Semis: Nadrock, VV $927,807.00 Graders (with operators) for VV Trucking, R. Throssell & Truck., R.Throssell = Snow Ops. Sons, DZL Construction $124/hour; DZL Const. = $120/hr Graders = $210/hr Graders – Cypress Paving
44 Page 88 of 207
City of Moose Jaw
COMMUNICATION # CC-2021-0039
TITLE: Administrative Review Officer – 2020 Annual Report
TO: City Council
FROM: City Manager
DATE: February 2, 2021
PUBLIC: PUBLIC DOCUMENT
RECOMMENDATION
THAT the 2020 Annual Report from Mr. David Foley, Administrative Review Officer, be received and filed.
EXECUTIVE SUMMARY
The purpose of this report is to transmit the 2020 Annual Report received from the Administrative Review Officer to City Council.
DISCUSSION
The 2020 Annual Report from Mr. David Foley, Administrative Review Officer (term expired December 31, 2020), is attached outlining the summary of complaints for the year 2020.
We are pleased to report that there were no external public complaints received in 2020 and the last three years statistics are:
Public Complaints Complaints Referred by the City Total 2020 0 0 0 2019 0 0 0 2018 1 1 2
The City seeks to provide exceptional customer service and spends considerable time and effort to resolve all complaints. When the City cannot resolve a complaint, and believes that it has administered its bylaws, policies, and regulations correctly, it will refer the complaint to the Administrative Review Officer for an external review as an additional check on the system.
Page 89 of 207
It is also noted on a related topic, that an administrative matter was reviewed by the Provincial Ombudsman in 2020 and the City was found to have acted fairly in the application of its laws.
BYLAW OR POLICY IMPLICATIONS
This report is pursuant to Section 14 of Bylaw No. 5200, A Bylaw of the City of Moose Jaw to Establish an Administrative Review Body for the City of Moose Jaw as follows:
“The Review Officer shall, in each calendar year, prepare and submit to members of City Council a report on the business of the Moose Jaw Administrative Review Office for the preceding year, showing, inter alia, the number and general nature of complaints received in the preceding year, together with the disposition or resolution of those complaints.”
PRESENTATION
Mr. Jim Puffalt, City Manager, will present the report.
ATTACHMENTS
i. 2020 Annual Report from Mr. David Foley, Administrative Review Officer.
REPORT APPROVAL
Written by: Jim Puffalt, City Manager Reviewed by: Tracy Wittke, Assistant City Clerk Approved by: Jim Puffalt, City Manager Approved by: Fraser Tolmie, Mayor
To be completed by the Clerk’s Department only.
Presented to Regular Council or Executive Committee on ______.
No. ______Resolution No. ______
2 Page 90 of 207
Report Approval Details
Document Title: Administrative Review Officer - 2020 Annual Report - CC- 2021-0039.docx
Attachments: - ARO 2020 FINAL REPORT Attach.pdf
Final Approval Date: Feb 5, 2021
This report and all of its attachments were approved and signed as outlined below:
Tracy Wittke
Jim Puffalt
Fraser Tolmie
3 Page 91 of 207
City of Moose Jaw Administrative Review Officer
2020 ANNUAL REPORT Background In accordance with Bylaw No. 5200, the Administrative Review Bylaw for the City of Moose Jaw, I was reappointed as the City’s Administrative Review Officer at a meeting of City Council on 17 December 2018, with my term to expire on 31 December 2020. One responsibility is the preparation of an annual report to City Council, as per Section 14 of the Bylaw: “The Review Officer shall, in each calendar year, prepare and submit to members of City Council a report on the business of the Moose Jaw Administrative Review Office for the preceding year, showing, inter alia, the number and general nature of complaints received in the preceding year, together with the disposition or resolution of those complaints.” There have been no new complaints received during this calendar year. Therefore, there is no activity to report. Respectfully submitted, David E. Foley,
Administrative Review Officer 02 February 2021
Page 92 of 207
City of Moose Jaw
COMMUNICATION # CC-2021-0046
TITLE: Approval for Transfer of Geothermal Wells to SaskWater
TO: City Council
FROM: Solicitor’s Department
DATE: February 16, 2021
PUBLIC: PUBLIC DOCUMENT
RECOMMENDATION
That the City Clerk and Mayor be authorized to execute the Asset Transfer Agreement substantially in the form attached hereto as Schedule “A”; and,
That the City Clerk and Mayor be authorized to execute the Water Disposal Agreement substantially in the form attached hereto as Schedule “B”; and,
That the City Clerk and Mayor be authorized to execute the SaskWater Production Well Lands Lease Agreement substantially in the form attached hereto as Schedule “C”; and,
That the City Clerk and Mayor be authorized to execute the SaskWater Pumphouse and Control Lands Lease Agreement substantially in the form attached hereto as Schedule “D”; and,
That Council authorize Administration to pay the sum of one hundred thirty-three thousand and eighty-seven dollars ($133,087.00) to SaskWater pursuant to clause 2.1(b) of the Asset Transfer Agreement.
EXECUTIVE SUMMARY
The purpose of this report is to obtain approval from Council to transfer ownership of the City’s rehabilitated geothermal well to SaskWater and to execute all agreements necessary to complete the transaction.
BACKGROUND
The City owns two lots containing well heads for the production and disposal of geothermal water. The wells were originally drilled and developed by SaskWater in 1989. Page 93 of 207
The wells include a production well and an injection well. Temple Gardens Spa is the sole user of the geothermal water.
SaskWater operates the water supply system. SaskWater has a Water Supply and Disposal Agreement with the City to receive the geothermal water for resale. Under the terms of the Agreement, the City is required to comply with all regulatory obligations and is responsible for the cost of maintenance and repair of the well heads. SaskWater’s obligations include inspections, record keeping, reporting (to the City) and payment of an annual water supply levy in the amount of $15,500.00.
In 2019, due to age and high-pressure operation, the City was notified that the wells required rehabilitation to maintain regulatory approval. Thus, the City engaged Codeco-Vanoco Engineering Inc. to quote on options for rehabilitation. The estimated cost to rehabilitate one of the wells and decommission one of the wells was $501,719.
On August 23, 2019 SaskWater proposed splitting the cost of rehabilitating/decommissioning the wells then transferring ownership of the rehabilitated well to SaskWater.
SaskWater subsequently engaged Codeco-Vanoco to assess the condition of both wells and complete the work required to rehabilitate and/or decommission the wells based on their assessment. The assessment determined that the production well needed to be decommissioned and the injection well could be rehabilitated. That work has been substantially completed and SaskWater is now prepared to take ownership of the rehabilitated well on the terms set out in the attached agreements.
DISCUSSION
Under the terms of the proposed agreement, SaskWater will assume ownership of the rehabilitated well and will thereafter operate and maintain the asset. Up to the Closing Date, the parties will adhere to the existing Disposal Agreement.
Upon transfer, SaskWater will continue to dispose return well water into the City’s sanitary sewer system pursuant to the terms of the attached Water Disposal Agreement. The City reserves the right to terminate the Agreement if regulatory changes impact the City’s ability to accept return water. The City will allow SaskWater to construct drains to the City’s sanitary sewer system and/or containment dikes/landscaping to meet secondary containment requirements from the Regulator.
SaskWater will be paid the amount of $133,087.00 to compensate for the cost of rehabilitating the production well. This amount represents the water levy paid by SaskWater for the years 2011 to 2018, inclusive.
2 Page 94 of 207
FINANCIAL IMPLICATIONS
City Administration acknowledges receipt of $15,500 annually from SaskWater since 2011 for maintenance of the wells pursuant to the 2011 Agreement. Under the terms of the proposed Asset Transfer Agreement, the City will pay $133,087.00 as a refund of the water levy for the years 2011 to 2018; and, the City will waive the 2019 and 2020 charge of $15,500.
Pursuant to the Water Disposal Agreement, SaskWater will pay the Water Disposal Rate for the volume of water Temple Hotels disposes in the City’s System. The initial Water Disposal Rate is $1.4572 per cubic meter. Changes to the Water Disposal Rate are permitted once per calendar year upon the City providing SaskWater with thirty (30) days written notice. The approximate volume of water to be disposed into the sanitary sewer system is 5,700m3/year.
STRATEGIC PLAN
This report supports the long-term strategy to provide exceptional service to our customers; taking ownership and pride in what we do.
PRESENTATION
Mr. Jim Puffalt, City Manager, will introduce the report. City Administration will be present to answer questions of City Council.
ATTACHMENTS
Schedule “A” Asset Transfer Agreement Schedule “B” Water Disposal Agreement Schedule “C” Pumphouse and Controls Land Lease Agreement Schedule “D” Production Well Land Lease Agreement
REPORT APPROVAL
Written by: Elaine Anderson, Legal Counsel Reviewed by: Myron Gulka-Tiechko, City Clerk/Solicitor Brian Acker, Director of Finance Darrin Stephanson, Director of Public Works Tracy Wittke, Assistant City Clerk Approved by: Jim Puffalt, City Manager Approved by: Fraser Tolmie, Mayor
To be completed by the Clerk’s Department only.
Presented to Regular Council or Executive Committee on ______.
Resolution No. ______
3 Page 95 of 207
Report Approval Details
Document Title: Approval for Transfer of Geothermal Wells to SaskWater - CC-2021-0046.docx
Attachments: - Asset Transfer Agreement - Execution.docx - Water Disposal Agreement - Execution.docx - SaskWater Lease Agreement Production Well Site.doc - SaskWater Lease Agreement Pumphouse and Controls .doc Final Approval Date: Feb 9, 2021
This report and all of its attachments were approved and signed as outlined below:
Tracy Wittke
Myron Gulka-Tiechko
Jim Puffalt
Fraser Tolmie
4 Page 96 of 207
THIS TRANSFER AGREEMENT made in duplicate as of the ____ day of March, 2021.
BETWEEN:
THE CITY OF MOOSE JAW (hereinafter called the "City")
OF THE FIRST PART - and -
SASKATCHEWAN WATER CORPORATION (hereinafter called the "SaskWater")
OF THE SECOND PART
WHEREAS the City is the registered owner of a certain asset legally described as follows:
Production Well (Block 134 Lot 23)
- License #89J083 (SK WI 191093301626w200) - Main well casing 114 millimetre diameter x 1,350 metres deep - Check valve - Main wellhead valve - 1,200 millimetre diameter corrugated steel pipe casing and gravel fill - Metal clad well building 2.44 metres wide x 2.44 metres deep x 3.54 metres high - Associated appurtenances downstream of Point of Delivery
(hereinafter referred to as the "Asset");
AND WHEREAS the parties intend to transfer ownership of the Asset and have agreed to such transfer under the terms and conditions hereinafter set forth;
NOW THEREFORE in consideration of the mutual covenants and agreements herein contained, and for other good and valuable consideration now paid and delivered by each party to the other, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree with each other as follows:
1. Transfer of Asset
1.1. The City hereby agrees to transfer and assign unto SaskWater, all of the City’s right, title and interest to the Asset, free and clear of all encumbrances and liabilities, at and for the price of One Dollar ($1.00). Page 97 of 207
1.2. SaskWater agrees that following the Closing Date (as hereinafter defined), if SaskWater decides to dispose of the Asset, the City shall be provided the first opportunity to negotiate a transaction to repurchase the same.
2. Conditions Precedent
2.1. The obligation of SaskWater to accept the Asset is subject to the satisfaction, at or prior to the Closing Date, of the following conditions, which are for the exclusive benefit of SaskWater and may be waived only by SaskWater in writing:
(a) The Asset shall have been rehabilitated in accordance with the letter agreement dated July 8, 2020 (the “Letter Agreement”). SaskWater shall have obtained and be satisfied with, in its sole discretion, a certified engineering analysis confirming the Asset have been rehabilitated;
(b) SaskWater shall have received from the City the sum of One Hundred Thirty-Three Thousand Eighty-Seven Dollars ($133,087.00) representing the City’s portion of the rehabilitation cost of the Asset in accordance with section 4(i) of the Letter Agreement;
(c) SaskWater and the City shall have entered a water disposal agreement to permit SaskWater to dispose the return well water into the City’s sanitary sewer system (the “Water Disposal Agreement”);
(d) SaskWater shall be satisfied that a Water Supply and Disposal Agreement will be entered into with Temple Hotels Inc.;
(e) SaskWater and the City shall have agreed upon a form of easement agreement and/or lease agreement (collectively, the “Land Control Agreements”) which shall provide SaskWater land control and access required for the operation of the Asset at no cost to SaskWater on any land owned by the City, including the following:
Production Well
Surface Parcel #102497294 Title # 100122174 SW 33-16-26 W2M – Lot 23 Blk/Par 134 Plan OLD96 Ext 0
Surface Parcel #102497283 Title # 100122185 SW 33-16-26 W2M – Lot 24 Blk/Par 134 Plan OLD96 Ext 0
Page 98 of 207
Pump House and Control Building
Surface Parcel #102497395 Title # 100121993 SW 33-16-26 W2M – Lot 5 Blk/Par 134 Plan OLD96 Ext 0
Surface Parcel #102497407 Title # 100122006 SW 33-16-26 W2M – Lot 6 Blk/Par 134 Plan OLD96 Ext 0
(collectively, the “Lands”)
(f) SaskWater shall have received from the City and shall be satisfied with, in its sole discretion, its review and the results of any and all environmental site assessment reports respecting the Asset, including all material environmental reports completed pursuant to The Environmental Management and Protection Act, 2010 (Saskatchewan) and the regulations thereunder;
(g) SaskWater shall have obtained the necessary approvals from the Ministry of Energy and Resources to purchase the Asset, operate the Asset and construct the necessary secondary containment; and
(h) SaskWater shall be satisfied, in its sole discretion, that the Water Security Agency will issue a Water Rights License to supply water from the Asset and Permit to Operate to operate the Asset.
2.2. The obligation of the City of Moose Jaw to transfer the Asset is subject to the satisfaction, at or prior to the Closing Date, of the requirement to obtain all necessary approvals from City Council, which is for the exclusive benefit of the City of Moose Jaw.
2.3. In the event any one or more of the conditions set forth above has not been satisfied, fulfilled, performed or waived in writing by the Closing Date then this Agreement shall be null and void.
3. Closing
3.1. In the event that SaskWater waives the conditions outlined in section 2 of this Agreement:
(a) The closing of the transfer of the Asset contemplated by this Agreement shall occur on March 15, 2021 or such other date as may be agreed to by SaskWater and the City in writing acting reasonably (hereinafter referred to as the "Closing Date").
Page 99 of 207
(b) The City covenants and agrees to transfer the Asset to SaskWater free and clear of liens and encumbrances.
(c) The City covenants and agrees that it now, and will on the Closing Date, have good and marketable title to the Asset, free and clear of any encumbrances. Each party shall pay their own legal expenses, and SaskWater shall pay all registration charges relative to the Land Control Agreements.
(d) The City covenants and agrees with SaskWater that on or before the date that is five (5) days before the Closing Date the City or its solicitors will deliver to SaskWater’s solicitors, in trust:
i. an executed bill of sale for the Asset; ii. an executed Water Disposal Agreement; iii. executed Land Control Agreements for the Lands; and iv. such other deliverables which the parties may agree are necessary to convey the Asset to SaskWater.
3.2. The Parties acknowledge and agree:
(a) The Asset shall remain at the risk of the City until noon on the Closing Date and the City shall hold all policies of insurance and the proceeds thereof in trust for the parties hereto as their interest may appear, and the Asset shall be at the risk of SaskWater thereafter;
(b) In the event of damage to the Asset before the Closing Date, the cost of repair of which would exceed an amount equal to $100,000.00, this Agreement may be terminated at SaskWater’s discretion, whereupon neither party shall have any claim against the other party for costs or damages of any kind;
(c) In the event that the Asset sustain damage prior to the Closing Date, of a nature where the damage is such that it does not meet the threshold in 3.3(b), or if the damage does meet such threshold and SaskWater elects not to terminate, then all monies realized from the insurance in the case of loss or damage to the Asset shall be applied to rebuilding or repairing the Asset to its condition prior to sustaining such damage, at the option of SaskWater;
(d) Other than as expressly set out in this Agreement, the City is making no representations or warranties to SaskWater in respect of the Asset; and
Page 100 of 207
(e) From and after the Closing Date the Asset shall be entirely at the risk of SaskWater and SaskWater assumes any and all responsibilities and liabilities, environmental and otherwise, arising out of or in any way connected with any condition in, on or in relation to the Asset, whether or not such conditions or substances existed prior to or subsequent to the date of the Agreement.
4. SaskWater Representations and Warranties
4.1. SaskWater warrants, represents and covenants with the City that:
(a) SaskWater is and will as of the Closing Date be a duly incorporated and validly existing Crown corporation under the laws of the Province of Saskatchewan with the power, capacity and authority to enter into this Agreement and to carry out the transactions herein contemplated; and
(b) The entrance into or performance of this Agreement by SaskWater shall not constitute a breach by SaskWater of its constating documents or result in the breach of any terms or provisions of, or constitute a default under, any indenture, mortgage, deed of trust or any other agreement to which SaskWater is a party or by which it is bound or which would result in the creation of any lien, encumbrance or other charge on the Asset.
5. Confidentiality
5.1. The parties hereto acknowledge and agree that this Agreement is a confidential document. The parties agree to treat all such information confidentially and not to disclose to any third party except as may be required: (a) in order to register the transfer authorization regarding the Asset, (b) pursuant to an order by an authority having jurisdiction over the parties, (c) pursuant to The Local Authority Freedom of Information and Protection of Privacy Act or The Freedom of Information and Protection of Privacy Act, or (d) by any other law (including any municipal laws, regulations, orders or directives).
6. General Provisions
6.1. All representations, warranties, covenants and indemnities contained in this Agreement shall survive the closing of the purchase and sale transaction and continue in full force and effect for the benefit of the party for whom they were made. It is understood and agreed by the parties hereto that there are no other representations, warranties, guarantees, promises or agreements other than those contained in this Agreement.
Page 101 of 207
6.2. Any notice, document or other communication required or permitted to be given hereunder shall be in writing, and shall be delivered personally, by hand, by prepaid courier, by regular mail, or delivered by facsimile transmission or other electronic communication to each of the parties at the address and/or facsimile transmission number and/or email address for such party set out below, or to such other address in Canada as any party may in writing advise to the other. Delivery by hand shall occur upon actual delivery, delivery by courier shall be deemed to occur on the date of delivery, delivery by regular mail shall be deemed to occur three (3) business days after posting, and delivery by facsimile or other electronic transmission shall be deemed to occur upon transmission.
to the City at:
c/o City of Moose Jaw 228 Main Street North Moose Jaw, SK S6H 3J8
Attention: Clerk/Solicitor Facsimile: (306) 694-4528 Email: [email protected]
to SaskWater at:
c/o SaskWater 200 – 111 Fairford Street East Moose Jaw, SK S6H 1C8 Attention: Vice President, Corporate and Customer Service Facsimile: 306-694-3916 Email: [email protected]
6.3. The parties hereto acknowledge and agree that the legal doctrine of contra proferentem shall not apply to this Agreement.
6.4. Time shall be of the essence in every respect of this Agreement.
6.5. The invalidity of any provision, or portion of a provision, of this Agreement shall not affect the validity of the rest of this Agreement.
6.6. A waiver by either party of the strict performance by the other of any covenant or provision of this Agreement shall not constitute a waiver of any subsequent breach of such covenant or provision, or of any other covenant, provision or term of this Agreement.
Page 102 of 207
6.7. Each of the parties hereto shall, at the request of the other party, execute and deliver any further or additional documents and do all acts and things that may be reasonably necessary to properly transfer title to the Asset and to carry out the true intent and meaning of this Agreement.
6.8. This Agreement and its provisions shall enure to the benefit of and be binding upon the parties hereto and their successors and permitted assigns. 6.9. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings.
6.10. This Agreement shall be governed by and construed in accordance with the laws of the Province of Saskatchewan. The parties hereby attorn to the jurisdiction of the courts of Saskatchewan for all disputes arising out of this Agreement.
6.11. This Agreement may be executed in counterparts and such counterparts together shall constitute a single instrument. Delivery of an executed counterpart of this Agreement by electronic means, including, without limitation, by facsimile transmission or by electronic delivery in portable document format (“.pdf”), shall be equally effective as delivery of a manually executed counterpart hereof.
[SIGNATURE PAGE FOLLOWS] Page 103 of 207
IN WITNESS WHEREOF the parties have hereunder affixed their hands and corporate seals as of the date first above written.
CITY OF MOOSE JAW
Per: ______
(seal) Name: ______Title: Mayor
Per: ______
Name: ______Title: City Clerk
SASKATCHEWAN WATER CORPORATION
Per: ______
Page 104 of 207
WATER DISPOSAL AGREEMENT This Agreement made in duplicate as of the 15th day of March, 2021 (the “Effective Date”).
BETWEEN:
The City of Moose Jaw A municipal corporation pursuant to The Cities Act of Saskatchewan (the “City”)
-AND-
Saskatchewan Water Corporation A Crown corporation pursuant to The Saskatchewan Water Corporations Act (“SaskWater”)
WHEREAS:
A. SaskWater and the City entered a Water Supply and Disposal Agreement dated April 13, 2011 (the “Original Water Supply Agreement”), which the parties wish to terminate as of the Effective Date;
B. SaskWater intends to enter a water supply agreement (the “New Water Supply Agreement”) with Temple Hotels Inc. (“Temple Hotels”) located in the City;
C. Pursuant to the New Water Supply Agreement, SaskWater will supply Temple Hotels with geothermal-heated mineralized water (the “Water”), all of which will eventually be disposed of in the City’s sanitary sewer and wastewater system (the “City’s System”);
D. The City has agreed to accept and dispose of the Water from Temple Hotels in the City’s System;
E. The City has agreed to charge SaskWater for the volume of Water disposed of by Temple Hotels in the City’s System at the sewage fees prescribed in the City of Moose Jaw Sewer & Water Utility Bylaw (the “Water Disposal Rate”), which SaskWater will in turn recover from Temple Hotels through the New Water Supply Agreement; and
F. SaskWater, Temple Hotels and the City have agreed to utilize the measurements for the volume of Water supplied to Temple Hotels to calculate the amount of Water which will be disposed of in the City’s System.
NOW THEREFORE, in consideration of the premises and the mutual covenants herein, and such other good and valuable consideration, the receipt of which is hereby acknowledged, the Parties agree as follows:
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1.0 THE CITY’S OBLIGATIONS
1.1 Disposal of Water
(a) The City agrees to accept and dispose of Water from Temple Hotels by way of the City’s System.
(b) The City agrees that the volume of Water which is disposed of by Temple Hotels in the City’s System shall be equal to the volume supplied to Temple Hotels by SaskWater.
1.2 Service Interruptions
The ability to dispose of Water shall be available without interruption except for interruptions due to:
(a) any of the events set forth in Article 6.0; or
(b) reasons related to service or maintenance of the City’s System.
2.0 SASKWATER’S OBLIGATIONS
2.1 Water Quality SaskWater is not responsible for testing or maintaining Water quality disposed of in the City’s System.
2.2 Measurement of Water
(a) SaskWater shall provide, maintain, and operate a meter or meters and such other necessary devices necessary for measuring the volume of Water that is supplied to Temple Hotels (the “Measuring Equipment”).
(b) SaskWater shall take monthly readings from the Measuring Equipment and provide the readings to the City to calculate the volume of Water disposed in the City’s System.
(c) SaskWater shall maintain and preserve the records of such readings for a period of at least six (6) years from the date the records were made, and such records shall be available to the City upon written request.
(d) SaskWater shall carry out tests to verify the accuracy of its Measuring Equipment at reasonable intervals, although not more frequently than once each year, and shall provide such test results to the City.
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(e) SaskWater shall ensure the City has reasonable access to inspect the Measuring Equipment upon written request.
3.0 CHARGES
3.1 SaskWater agrees to pay the City the Water Disposal Rate for the volume of Water Temple Hotels disposes in the City’s System, as calculated each billing period. The Water Disposal Rate shall be $1.4572 per cubic meter as of the Effective Date. Changes to the Water Disposal Rate shall only occur once per calendar year and shall only occur upon the City providing SaskWater with thirty (30) days written notice.
3.2 Commencing on the Effective Date, the City shall calculate and render to SaskWater a quarterly invoice setting forth the particulars of the Water disposed during the preceding billing period and all other monthly connection fees, taxes and interest. Payment shall be due and payable to the City by SaskWater within thirty (30) days of the date of the invoice.
3.3 In the event SaskWater fails to pay an account in full within thirty (30) days of the invoice date, SaskWater agrees to pay interest to the City on the balance then owing at the rate specified on the invoice.
3.4 In the event this Agreement is terminated pursuant to Article 4 of this Agreement, all outstanding charges for Water supplied to Temple Hotels shall become immediately due and payable on the termination date.
4.0 TERM AND TERMINATION
4.1 This Agreement shall continue in force and effect for such period of time as SaskWater is supplying Water to Temple Hotels pursuant to the New Water Supply Agreement.
4.2 In the event SaskWater ceases to supply Water to Temple Hotels or any assignee or other successor at law to Temple Hotels under the New Water Supply Agreement, this Agreement shall immediately terminate.
4.3 In the event the City is unable to accept and dispose of Water due to a change in environmental laws or regulations which prohibits them from accepting and disposing of Water, then the City may terminate this Agreement upon providing one (1) year’s notice to SaskWater of their intention to terminate the Agreement.
4.4 Notwithstanding anything contained herein, SaskWater may terminate this Agreement with or without cause by providing no less than thirty (30) days’ prior written notice to the City specifying a termination date.
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5.0 INDEMNIFICATION
5.1 The City shall indemnify and hold harmless SaskWater, its directors, officers, employees and agents and Her Majesty the Queen in Right of Saskatchewan, as represented by the Minister of Crown Investments Corporations, and the Minister responsible for SaskWater (collectively referred to in this Article 5.1 as the “Indemnified Parties”) from and against any and all claims which may be suffered or incurred by, accrue against, or be charged to or recoverable from any one or more of the Indemnified Parties and that are caused or contributed to by the negligent or willful act or omission of the City, its agents, officers or employees in the performance of its obligations under this Agreement. SaskWater shall be deemed to hold the provisions of this Article 5.1 that are for the benefit of the Indemnified Parties, in trust for all such Indemnified Parties as third-party beneficiaries under this Agreement.
5.2 Subject to its enabling legislation, SaskWater shall indemnify and hold harmless the City, its mayor, councilors, directors, officers, employees and agents (collectively referred to in this Article 5.2 as the “Indemnified Parties”) from and against any and all claims which may be suffered or incurred by, accrue against, or be charged to or recoverable from any one or more of the Indemnified Parties and that are caused or contributed to by the negligent or willful act or omission of SaskWater its agents, officers or employees in the performance of its obligations under this Agreement, or that are caused or contributed to by the Used Water. The City shall be deemed to hold the provisions of this Article 5.2 that are for the benefit of the Indemnified Parties, in trust for all such Indemnified Parties as third-party beneficiaries under this Agreement.
6.0 FORCE MAJEURE
6.1 Neither Party shall be liable for any loss, detention, default, damage or delay in fulfilling the obligations under this Agreement caused by or resulting from conditions or causes beyond its reasonable control including, but not limited to: depletion of water supply; shortage of power, materials and supplies; unforeseen breakdowns in or the loss of water pumps or distribution facilities; acts of God; war; acts of terrorism; strikes, lockout, labour controversies or disputes; riot; fire; flood; explosion; governmental controls or regulations; embargoes; wrecks or delays in transportation; civil insurrection; civil or military authority; and inability to obtain necessary labour, materials or supplies due to such causes. In an event of a Force Majeure, each Party shall be allowed a reasonable period of time to fulfil the obligations under this Agreement having regard to the applicable circumstances.
6.2 Nothing contained in Article 6.1 shall be construed to require either Party to settle a strike or lockout by acceding against its judgment to the demands of opposing Parties.
7.0 PRIVACY
7.1 The parties acknowledge and agree that SaskWater is a government institution pursuant to The Freedom of Information and Protection of Privacy Act, S.S. 1990-91, F-22.01
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(the “FOIPP Act”) and that the City is a local authority pursuant to The Local Authority Freedom of Information and Protection of Privacy Act, S.S. 1991, Chapter L-27.1 (the “LAFOIPP Act”), both as amended from time to time. Accordingly, the parties acknowledge and agree that this Agreement is subject to the provisions of the FOIPP Act and the LAFOIPP Act. The parties agree that this Agreement and any materials or personal information provided by either party to the other through each party’s performance of its obligations or as otherwise acquired or developed may be subject to disclosure or protection. To the extent that this Agreement may contain personal information as defined in the FOIPP Act or the LAFOIPP Act, the City consents to the collection, use, and disclosure of all such personal information for the purposes of SaskWater’s programming in respect of the covenants contained in this Agreement.
7.2 Subject to Article 7.1, SaskWater and the City shall strictly maintain confidential and secure all materials provided, directly or indirectly, by the other Party pursuant to this Agreement and neither Party shall directly or indirectly disclose to any person, either during or following the Term of this Agreement, any such material information provided to it by the other Party without first obtaining the written consent of the Party who provided such material or information, allowing such disclosure.
8.0 COSTS
8.1 In the event the City breaches any provision as provided in this Agreement and SaskWater takes legal action in respect of said breach, the City agrees to pay all costs and expenses including legal fees on a solicitor-client basis of SaskWater incurred with respect to any proceedings taken for the purpose of enforcing its rights and remedies.
8.2 In the event SaskWater breaches any provision as provided in this Agreement and the City takes legal action in respect of said breach, SaskWater agrees to pay all costs and expenses including legal fees on a solicitor-client basis of the City incurred with respect to any proceedings taken for the purposes of enforcing its rights and remedies.
9.0 WAIVER AND FUTURE DEFAULT
No waiver by either SaskWater or the City of any one or more defaults by the other Party in the performance of any provisions of this Agreement shall operate or be construed as a waiver of any continuing or future default or defaults, whether of a like or different nature.
10.0 NOTICES AND COMMUNICATIONS
10.1 Any notice, demand, or other communication required or permitted to be given to any Party to this Agreement shall be in writing and shall be either: (a) personally delivered to the reception desk at the municipal address given herein for the Party;
(b) sent by registered mail, postage prepaid;
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(c) sent by facsimile;
(d) sent by electronic email.
10.2 Any Party may from time to time change its address by written notice to the other Party given in accordance with the provisions in this Article.
Any notice given by personal delivery, registered mail, facsimile or electronic transmission shall be deemed to be received on the date of delivery.
10.3 Legal Notices Any notice given pursuant to this Agreement shall be delivered or sent to the intended recipient at its address as follows:
The City of Moose Jaw Attention: City Clerk/Solicitor 228 Main Street North Moose Jaw, SK S6H 3J8 Facsimile: (306) 694-4528 Email:
SaskWater Attention: Legal Counsel 200-111 Fairford Street East Moose Jaw, SK S6H 1C8 Facsimile: (306) 694-3207 Email: [email protected]
11.0 ENTIRE AGREEMENT
This Agreement including all documents and Schedules hereto supersedes all prior representations, arrangements, negotiations, understandings and agreements between the Parties, both written and oral, relating to the subject matter hereof and sets forth the entire complete and exclusive agreement and understanding between the Parties hereto relating to the subject matter hereof; no Party has relied on any representation, arrangement, understanding or agreement (whether written or oral) not expressly set out or referred to in this Agreement.
12.0 AMENDMENTS AND MODIFICATIONS
No amendment, modification or variation of any of the terms of this Agreement shall be valid unless in writing and executed by the Parties hereto with the same formality as this Agreement.
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13.0 SEVERABILITY
It is intended that all provisions of this Agreement shall be fully binding and effective between the Parties, but in the event that any particular provision or provisions or a part of one is found to be void or unenforceable for any reason whatever, then at the election of SaskWater:
(a) the particular provision or provisions shall be deemed severed from the remainder of this Agreement and all other provisions shall remain in full force;
(b) the provisions shall be read down in so far as is necessary to comply with law; or
(c) the Agreement shall be terminated.
14.0 TRANSFER AND ASSIGNMENT
Any person, company, customer, governmental agency, or other entity that shall succeed SaskWater as the supplier of Water to Temple Hotels shall be entitled to the rights and subject to the obligations of SaskWater under this Agreement. This Agreement shall not be assignable by the City without the prior written consent of SaskWater.
15.0 EXTENDED MEANINGS
It is agreed that unless the context of the Agreement requires otherwise, the singular number shall include the plural and vice versa, the number of the verb shall be construed as agreeing with the word so substituted, words importing the masculine gender shall include the feminine and neuter genders, and words importing person shall include firms and corporations, and vice versa.
16.0 HEADINGS
The division of this Agreement into Articles, Sections, and Paragraphs and the insertion of headings are for convenience of reference only and will not affect the construction or interpretation of this Agreement.
17.0 SURVIVAL
All representations, warranties, and indemnities given by each of SaskWater and the City shall survive indefinitely the termination of this Agreement.
18.0 GOVERNING LAW
The laws in effect in the Province of Saskatchewan, as amended, govern this Agreement. The Parties hereto submit to the jurisdiction of the courts of the Province of Saskatchewan.
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19.0 TIME
Time shall be of the essence in all respects of this Agreement.
20.0 EXECUTION IN COUNTERPARTS
This Agreement may be signed in counterpart and by facsimile, without affecting its validity.
21.0 CONDITIONS PRECEDENT
This Agreement shall be conditional upon the occurrence of SaskWater and Temple Hotels executing the New Water Supply Agreement in a form and substance satisfactory to SaskWater. The Parties agree that in the event that this condition precedent is not fulfilled, this Agreement shall be deemed to be void and of no force and effect.
22.0 TERMINATION OF ORIGINAL WATER SUPPLY AGREEMENT
The Parties agree that as of the Effective Date, the Original Water Supply Agreement shall be mutually terminated and cancelled. As of the Effective Date, the Parties hereby release each other from any and all claims, causes of action, demands and liabilities of whatever nature which either Party had in the past, has now or may have in the future arising from the Original Water Supply Agreement.
IN WITNESS WHEREOF Saskatchewan Water Corporation has caused its corporate seal to be affixed, as attested to by its duly authorized officer, effective on the date first written above.
Saskatchewan Water Corporation
( seal ) Per: ______Doug Matthies, President
IN WITNESS WHEREOF the City of Moose Jaw has caused its corporate seal to be affixed, as attested to by its duly authorized officer, effective on the date first written above.
The City of Moose Jaw
( seal ) Per: ______
Print Name and Title: ______
______
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LEASE AGREEMENT Production Well Site
Agreement dated ______, 2021
Between:
The City of Moose Jaw A municipal corporation pursuant to The Cities Act of Saskatchewan (the “City”)
-AND-
Saskatchewan Water Corporation A Crown corporation pursuant to The Saskatchewan Water Corporations Act (“SaskWater”)
In consideration of the mutual covenants contained in this Agreement, the parties agree as follows:
Definition 1 In this Agreement “Property” means land legally described as:
Surface Parcel # 102497294 Title # 100122174 SW 33-16-26 W2M - Lot 23 Blk/Par 134 Plan OLD96 Ext 0
Surface Parcel # 102497283 Title # 100122185 SW 33-16-26 W2M - Lot 24 Blk/Par 134 Plan OLD96 Ext 0
which is outlined in the drawing attached to this Agreement and marked as Appendix “1”.
Lease 2(1) As owner of the Property, the City leases the Property to SaskWater and SaskWater leases the Property from the City for a twenty (20) year term commencing January 1, 2021 and expiring on December 31, 2040, unless otherwise terminated in accordance with this Agreement.
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(2) SaskWater shall pay rent in the amount of one dollar ($1.00).
(3) SaskWater shall use and occupy the Property solely for the purposes of production of geothermal water and for access to buildings, a production well and equipment owned by SaskWater through an existing approach through Selwyn Street.
(4) In the event that the Property ceases to be used as described in Subsection 2(3), unless otherwise agreed to by the parties, the Agreement shall immediately terminate.
(5) If this Agreement is not terminated prior to December 31, 2040 pursuant to Subsection 2(4), then it shall automatically renew for successive ten (10) year terms until it is terminated in accordance with this Agreement.
Revenue and Expenses 3(1) Unless otherwise expressly indicated, SaskWater shall assume all expenses for the operation, management, repair and maintenance of the Property.
SaskWater Covenants 4(1) SaskWater shall:
(a) not, without the prior consent of the City, which consent shall not be unreasonably withheld or delayed:
(i) alter or improve the Property or construct or install any improvements to the Property; or
(ii) excavate, place or construct any kind of pit, well, foundation, building, fence or other structure or obstruction on the Property;
(b) obtain and observe all necessary permits and/or licenses for any use associated with the Property;
(c) at its sole cost and expense, maintain and keep the Property in good order and condition and free of weeds and debris. If SaskWater makes default in any of the conditions contained herein, the City may complete the necessary work at SaskWater’s expense and work shall be added to and be deemed to be rental and shall be payable forthwith by SaskWater to the City. SaskWater shall also comply as provided under the Noxious Weeds Act to control weeds on the Property at all time during the term of this Agreement;
(d) keep, repair and maintain the Property and any improvements thereon, in good working order and condition, reasonable wear and tear excepted;
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(e) comply with all police, fire, sanitary and other regulations imposed by any municipal, provincial or federal authority respecting the occupation or operation of the Property or the conduct of SaskWater respecting the Property;
(f) effect all repairs, renovations or maintenance to the Property necessary to comply from time to time with all directives or work orders issued by any governmental or other like power having authority in respect of the Property;
(g) provide the City with prompt written notice of any accidents on the Property;
(h) ensure that no liens or encumbrances are permitted, placed on or allowed to remain on, the Property;
(i) permit the City or its agents to enter upon the Property at any time and from time to time for the purpose of inspecting and of making repairs, alterations to the Property, and SaskWater will not be entitled to compensation for any inconvenience, nuisance or discomfort occasioned thereby;
(j) provide the City notice if any City owned improvements on the Property are lost or damaged; normal wear and tear excepted;
(k) pay for all utilities associated with the Property;
(l) remove any garbage generated from, or by the use of, the Property;
(m) not use, keep or permit in or about any part of the Property any goods, provisions, equipment or materials of an offensive odour or combustible and noxious nature or anything which could create a fire hazard or undue load on electrical circuits or cause vibration or undue heat or noise except such items as are necessary in the operation of the Property;
(n) not use or permit to be used any part of the Property for any dangerous, noxious or offensive trade or business and shall not cause or permit any nuisance in, at or on the Property;
(o) ensure that no open fires or smoking are allowed on the site; and
(p) at the termination of this Agreement, surrender and yield up to the City the Property.
(2) Any improvements to the Property made by SaskWater pursuant to Subsection 4(1)(a) will immediately vest in and remain the property of the City unless otherwise agreed to in writing by the parties.
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(3) SaskWater shall indemnify and save the City harmless from and against all expenses, liens, claims or damages which may arise by reason of any alteration, additions or improvements to the Property undertaken by SaskWater pursuant to Subsection 4(1)(a).
(4) For the purposes of this Agreement, “improvements” do not include SaskWater’s building, its contents, the production well or any other assets located upon the Property, which may be transferred or recovered by SaskWater upon expiration or termination of this Agreement.
As Is 5 The Property is leased to SaskWater on an “as is” basis; the City is not responsible for the condition of the Property as of the date of this Agreement, nor will the City be responsible for any maintenance or repair of the Property during the term of this Agreement.
City Access 6(1) Subject to the provisions of this Agreement, SaskWater shall have peaceful possession and enjoyment of the Property for the term of this Agreement without any interruptions or disturbances from the City or any other person lawfully claiming by, from or under the City.
(2) Notwithstanding subsection 6(1), the City, its employees, agents, licensees, and contractors under its control or supervision, may, from time to time, during the work day, enter upon the Property with the necessary workers, equipment and vehicles in order to construct, install, inspect, alter, repair, replace, maintain, or remove any City infrastructure in, on, under, over or adjacent to the Property.
(3) As much as possible, the City will provide prior notice to SaskWater of the City’s entry onto the Property pursuant to subsection 6(2).
(4) Notwithstanding subsections 6(1) and (2), in the case of an emergency regarding public safety or to prevent or reduce property damage respecting City infrastructure or the Property, or the area immediately surrounding the Property, the City may not be able to provide reasonable notice to SaskWater and may require immediate access to the Property.
(5) As a part of constructing, installing, inspecting, altering, repairing, replacing, maintaining or removing any City infrastructure in, on, under, over or adjacent to the Property, the City may be required to break or open the surface of the Property, including breaking up concrete or pavement on the Property.
(6) Upon the work pursuant to this section being completed, the City shall restore, as far as possible, the Property’s condition prior to the City’s work.
(7) The City will use its best efforts so that any work pursuant to this section will be performed to prevent damage to the Property or any of SaskWater’s property.
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(8) SaskWater waives any claim against the City for damages to the Property or SaskWater’s property located on the Property resulting from the City’s activities in, on, under, over or adjacent to the Property, excepting any damages caused by the negligence of the City.
Insurance 7(1) During the term of this Agreement, SaskWater shall, at its sole cost and expense, from an insurer allowed by law to issue insurance policies in Saskatchewan, take out and keep in full force and effect:
(a) commercial general liability insurance for bodily injury, including death, and property damage or loss, including personal and advertising injury, cross liability and non-owned automobile, in an amount of not less than $5,000,000 per any one occurrence, or any greater amount as required by the City from time to time; and (b) property insurance for SaskWater equipment and facilities located upon the Property; and
(c) automobile (owned and non-owned) third party liability insurance policy for bodily injury (including death) and property damage having a limit of not less than $5,000,000 per occurrence, or any greater amount as required by the City from time to time, which insurance shall include passenger liability extension (SEF 44) in the amount of $2,000,000.
(2) The commercial general liability insurance policy required by this section shall:
(a) contain a waiver by the insurer of any rights of subrogation or indemnity or any other claim over to which the insurer might otherwise be entitled against the City and persons for whom in law the City is responsible;
(b) list the City as an additional insured for the policies in (1); and
(c) SaskWater will endeavour to have its commercial general liability policy provide that the City will be notified in writing of cancellation of such policy at least thirty (30) days prior to such cancellation.
(3) Upon signing this Agreement and annually upon request of the City, SaskWater shall provide the City an insurance certificate evidencing that SaskWater has the insurance coverage required by this section.
(4) If SaskWater fails to secure or to maintain policies of insurance required by this section, or fails to prove the existence of such policies, the City may purchase on behalf of and at the expense of SaskWater, the required insurance coverage.
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(5) At its own expense, SaskWater may obtain coverage in addition to that required by this section.
Indemnity 8(1) The City shall not be liable or responsible in any way for any death or injury arising from or out of or coincidental to, any occurrence in, upon or at the Property or for damage to property of SaskWater or of others located on the Property unless such death, injury or damage results from the negligence or recklessness of the City, its employees, agents or others for whom in law the City is responsible.
(2) SaskWater shall indemnify and save the City harmless from and against all and any losses, claims, demands, actions, damages, costs, liabilities and/or expenses in connection with the loss of life, personal injury or damage to persons or property arising from any occurrence in, upon or at the Property, or the occupancy or use of the Property or any part thereof, by SaskWater, or occasioned wholly or in part by any act or omission of SaskWater, its employees, agents, or anyone permitted by SaskWater to be on the Property or anyone for whom in law SaskWater is responsible.
(3) Where the City is, without fault on their own part, to be made a party to any litigation commenced against SaskWater, then SaskWater shall protect and hold the City harmless and shall pay all costs, expenses and reasonable legal fees incurred or paid by the City in connection with such litigation, provided the City is not a proper party to any such litigation.
(4) Sections 7 and 8 shall survive the termination or expiration of this Agreement.
Termination 9(1) Where SaskWater is in default of a provision of this Agreement, except for failure to pay rent, and such breach is not remedied within ninety (90) days of a written notice of the breach from the City, the City may:
(a) remedy or attempt to remedy the default, and the cost of the remedy or attempted remedy will be paid to the City by SaskWater in an amount equal to the cost of the remedy or attempted remedy plus fifteen (15%) percent; and
(b) immediately terminate the Agreement upon written notice of termination to SaskWater.
(2) Where this Agreement is terminated pursuant to subsection 9(1), the rent and any amount payable by SaskWater under this Agreement will be due and owing as of the date of termination.
(3) Subject to section 4(4), upon termination of this Agreement for whatever reason, the City may re-enter and take possession of the Property as of the date of termination.
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(4) Where this Agreement is terminated by the City, SaskWater shall vacate the Property within the ninety (90) days and remove all buildings and material, including, but not limiting to, any fencing, landscaping materials, etc.
Assigning or Subletting 10 SaskWater must not assign, sublet or part with possession of any part of the Property without the prior written consent of the City.
Severability 12 If any provision or provisions of this Agreement is/are found to be illegal or unenforceable, such provision(s) shall be considered separate and severed from this Agreement and the remaining provisions shall remain in force and be binding upon the parties as if the illegal or unenforceable provision(s) had not been included in this Agreement.
Notice 13(1) Any notice, request or other writing required or permitted to be given to either party pursuant to this Agreement will be in writing and may be delivered to the other party in person, or by sending it by fax, email or by prepaid registered mail, addressed:
City of Moose Jaw SaskWater City Clerk/Solicitor Attention: Legal Counsel 228 Main Street North 200-111 Fairford Street East Moose Jaw SK S6H 3J8 Moose Jaw, SK S6H 1C8 Fax: (306) 694 - 4528 Fax: (306) 694- 3207 Email: [email protected] Email: [email protected]
or such address as the parties may advise by notice.
(2) A notice is deemed to be received on the following days:
(a) if a notice is hand delivered, such notice is deemed to be received on the date of delivery;
(b) if a notice is sent by registered mail, such notice is deemed to be received three days following the date of such mailing;
(c) if a notice is sent by email or facsimile transmission, such notice is deemed to be received on the day such email or facsimile transmission is sent; and
(d) if postal service is interrupted or substantially delayed, all notices shall be hand- delivered or sent by facsimile or email during the period of such interruption or substantial delay.
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Entire Agreement 14 This Agreement, including any schedules, constitutes the entire agreement between the parties relating to the lease of the Property and supersedes all prior agreements, undertakings, representations and understandings, written or oral, and cancels prior agreements between the parties or their representatives relating thereto.
General 15 No amendment or modification to this Agreement shall be binding upon either party unless it is agreed to in writing and signed by the parties.
16 Any waiver of any breach or any covenants of this Agreement by either party shall be limited to the particular instance and shall not be deemed to be a general waiver of any right or benefit in any other instance.
17 The parties shall execute such documents and do such things that may be necessary to carry out the intent of and give effect to the terms of this Agreement.
18 This Agreement shall enure to the benefit of, apply to and be binding upon the parties and their respective successors, administrators, executors and permitted assigns.
19 Time is of the essence for this Agreement.
Applicable Law 20 This Agreement shall be governed by and construed according to the applicable laws of Saskatchewan and of Canada.
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IN WITNESS WHEREOF, SaskWater has hereunto affixed its corporate seal as attested to by the hands of its duly authorized officers on the day and year first above written.
SIGNED, SEALED AND DELIVERED in the presence of:
SASKATCHEWAN WATER CORPORATION
(Seal) ______PER:
______PER:
IN WITNESS WHEREOF, the City has hereunto affixed its corporate seal as attested to by the hands of its duly authorized officers on the day and year first above written.
THE MUNICIPAL CORPORATION OF THE CITY OF MOOSE JAW
______MAYOR (Seal)
______CITY CLERK
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Appendix 1
See attached pdf
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LEASE AGREEMENT Pumphouse and Controls Site
Agreement dated ______, 2021
Between:
The City of Moose Jaw A municipal corporation pursuant to The Cities Act of Saskatchewan (the “City”)
-AND-
Saskatchewan Water Corporation A Crown corporation pursuant to The Saskatchewan Water Corporations Act (“SaskWater”)
In consideration of the mutual covenants contained in this Agreement, the parties agree as follows:
Definition 1 In this Agreement “Property” means the land legally described as:
Surface Parcel # 102497395 Title # 100121993 SW 33-16-26 W2M - Lot 5 Blk/Par 134 Plan OLD96 Ext 0
Surface Parcel # 102497407 Title # 100122006 SW 33-16-26 W2M - Lot 6 Blk/Par 134 Plan OLD96 Ext 0
which is outlined in the drawing attached to this Agreement and marked as Appendix “1”.
Lease 2(1) As owner of the Property, the City leases the Property to SaskWater and SaskWater leases the Property from the City for a twenty (20) year term commencing January 1, 2021 and expiring on December 31, 2040, unless otherwise terminated in accordance with this Agreement.
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(2) SaskWater shall pay rent in the amount of one dollar ($1.00).
(3) SaskWater shall use and occupy the Property solely for the purposes of production of geothermal water and for access to buildings and equipment owned by SaskWater through an existing approach upon the Property.
(4) In the event that the Property ceases to be used as described in Subsection 2(3), unless otherwise agreed to by the parties, the Agreement shall immediately terminate.
(5) If this Agreement is not terminated prior to December 31, 2040 pursuant to Subsection 2(4), then it shall automatically renew for successive ten (10) year terms until it is terminated in accordance with this Agreement.
Revenue and Expenses 3(1) Unless otherwise expressly indicated, SaskWater shall assume all expenses for the operation, management, repair and maintenance of the Property.
SaskWater Covenants 4(1) SaskWater shall:
(a) not, without the prior consent of the City, which consent shall not be unreasonably withheld or delayed:
(i) alter or improve the Property or construct or install any improvements to the Property; or
(ii) excavate, place or construct any kind of pit, well, foundation, building, fence or other structure or obstruction on the Property;
(b) obtain and observe all necessary permits and/or licenses for any use associated with the Property;
(c) at its sole cost and expense, maintain and keep the Property in good order and condition and free of weeds and debris. If SaskWater makes default in any of the conditions contained herein, the City may complete the necessary work at SaskWater’s expense and work shall be added to and be deemed to be rental and shall be payable forthwith by SaskWater to the City. SaskWater shall also comply as provided under the Noxious Weeds Act to control weeds on the Property at all time during the term of this Agreement;
(d) keep, repair and maintain the Property and any improvements thereon, in good working order and condition, reasonable wear and tear excepted;
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(e) comply with all police, fire, sanitary and other regulations imposed by any municipal, provincial or federal authority respecting the occupation or operation of the Property or the conduct of SaskWater respecting the Property;
(f) effect all repairs, renovations or maintenance to the Property necessary to comply from time to time with all directives or work orders issued by any governmental or other like power having authority in respect of the Property;
(g) provide the City with prompt written notice of any accidents on the Property;
(h) ensure that no liens or encumbrances are permitted, placed on or allowed to remain on, the Property;
(i) permit the City or its agents to enter upon the Property at any time and from time to time for the purpose of inspecting and of making repairs, alterations to the Property, and SaskWater will not be entitled to compensation for any inconvenience, nuisance or discomfort occasioned thereby;
(j) provide the City notice if any City owned improvements on the Property are lost or damaged; normal wear and tear excepted;
(k) pay for all utilities associated with the Property;
(l) remove any garbage generated from, or by the use of, the Property;
(m) not use, keep or permit in or about any part of the Property any goods, provisions, equipment or materials of an offensive odour or combustible and noxious nature or anything which could create a fire hazard or undue load on electrical circuits or cause vibration or undue heat or noise except such items as are necessary in the operation of the Property;
(n) not use or permit to be used any part of the Property for any dangerous, noxious or offensive trade or business and shall not cause or permit any nuisance in, at or on the Property;
(o) ensure that no open fires or smoking are allowed on the site; and
(p) at the termination of this Agreement, surrender and yield up to the City the Property.
(2) Any improvements to the Property made by SaskWater pursuant to Subsection 4(1)(a) will immediately vest in and remain the property of the City unless otherwise agreed to in writing by the parties.
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(3) SaskWater shall indemnify and save the City harmless from and against all expenses, liens, claims or damages which may arise by reason of any alteration, additions or improvements to the Property undertaken by SaskWater pursuant to Subsection 4(1)(a).
(4) For the purposes of this Agreement, “improvements” do not include SaskWater’s building, its contents or any other assets located upon the Property, which may be transferred or recovered by SaskWater upon expiration or termination of this Agreement. As Is 5 The Property is leased to SaskWater on an “as is” basis; the City is not responsible for the condition of the Property as of the date of this Agreement, nor will the City be responsible for any maintenance or repair of the Property during the term of this Agreement.
City Access 6(1) Subject to the provisions of this Agreement, SaskWater shall have peaceful possession and enjoyment of the Property for the term of this Agreement without any interruptions or disturbances from the City or any other person lawfully claiming by, from or under the City.
(2) Notwithstanding subsection 6(1), the City, its employees, agents, licensees, and contractors under its control or supervision, may, from time to time, during the work day, enter upon the Property with the necessary workers, equipment and vehicles in order to construct, install, inspect, alter, repair, replace, maintain, or remove any City infrastructure in, on, under, over or adjacent to the Property.
(3) As much as possible, the City will provide prior notice to SaskWater of the City’s entry onto the Property pursuant to subsection 6(2).
(4) Notwithstanding subsections 6(1) and (2), in the case of an emergency regarding public safety or to prevent or reduce property damage respecting City infrastructure or the Property, or the area immediately surrounding the Property, the City may not be able to provide reasonable notice to SaskWater and may require immediate access to the Property.
(5) As a part of constructing, installing, inspecting, altering, repairing, replacing, maintaining or removing any City infrastructure in, on, under, over or adjacent to the Property, the City may be required to break or open the surface of the Property, including breaking up concrete or pavement on the Property.
(6) Upon the work pursuant to this section being completed, the City shall restore, as far as possible, the Property’s condition prior to the City’s work.
(7) The City will use its best efforts so that any work pursuant to this section will be performed to prevent damage to the Property or any of SaskWater’s property.
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(8) SaskWater waives any claim against the City for damages to the Property or SaskWater’s property located on the Property resulting from the City’s activities in, on, under, over or adjacent to the Property, excepting any damages caused by the negligence of the City.
Insurance 7(1) During the term of this Agreement, SaskWater shall, at its sole cost and expense, from an insurer allowed by law to issue insurance policies in Saskatchewan, take out and keep in full force and effect:
(a) commercial general liability insurance for bodily injury, including death, and property damage or loss, including personal and advertising injury, cross liability and non-owned automobile, in an amount of not less than $5,000,000 per any one occurrence, or any greater amount as required by the City from time to time; and
(b) property insurance for SaskWater equipment and facilities located upon the Property; and
(c) automobile (owned and non-owned) third party liability insurance policy for bodily injury (including death) and property damage having a limit of not less than $5,000,000 per occurrence, or any greater amount as required by the City from time to time, which insurance shall include passenger liability extension (SEF 44) in the amount of $2,000,000.
(2) The commercial general liability insurance policy required by this section shall:
(a) contain a waiver by the insurer of any rights of subrogation or indemnity or any other claim over to which the insurer might otherwise be entitled against the City and persons for whom in law the City is responsible;
(b) list the City as an additional insured for the policies in (1); and
(c) SaskWater will endeavour to have its commercial general liability policy provide that the City will be notified in writing of cancellation of such policy at least thirty (30) days prior to such cancellation.
(3) Upon signing this Agreement and annually upon request of the City, SaskWater shall provide the City an insurance certificate evidencing that SaskWater has the insurance coverage required by this section.
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(4) If SaskWater fails to secure or to maintain policies of insurance required by this section, or fails to prove the existence of such policies, the City may purchase on behalf of and at the expense of SaskWater, the required insurance coverage.
(5) At its own expense, SaskWater may obtain coverage in addition to that required by this section.
Indemnity 8(1) The City shall not be liable or responsible in any way for any death or injury arising from or out of or coincidental to, any occurrence in, upon or at the Property or for damage to property of SaskWater or of others located on the Property unless such death, injury or damage results from the negligence or recklessness of the City, its employees, agents or others for whom in law the City is responsible.
(2) SaskWater shall indemnify and save the City harmless from and against all and any losses, claims, demands, actions, damages, costs, liabilities and/or expenses in connection with the loss of life, personal injury or damage to persons or property arising from any occurrence in, upon or at the Property, or the occupancy or use of the Property or any part thereof, by SaskWater, or occasioned wholly or in part by any act or omission of SaskWater, its employees, agents, or anyone permitted by SaskWater to be on the Property or anyone for whom in law SaskWater is responsible.
(3) Where the City is, without fault on their own part, to be made a party to any litigation commenced against SaskWater, then SaskWater shall protect and hold the City harmless and shall pay all costs, expenses and reasonable legal fees incurred or paid by the City in connection with such litigation, provided the City is not a proper party to any such litigation.
(4) Sections 7 and 8 shall survive the termination or expiration of this Agreement.
Termination 9(1) Where SaskWater is in default of a provision of this Agreement, except for failure to pay rent, and such breach is not remedied within ninety (90) days of a written notice of the breach from the City, the City may:
(a) remedy or attempt to remedy the default, and the cost of the remedy or attempted remedy will be paid to the City by SaskWater in an amount equal to the cost of the remedy or attempted remedy plus fifteen (15%) percent; and
(b) immediately terminate the Agreement upon written notice of termination to SaskWater.
(2) Where this Agreement is terminated pursuant to subsection 9(1), the rent and any amount payable by SaskWater under this Agreement will be due and owing as of the date of termination.
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(3) Subject to section 4(4), upon termination of this Agreement for whatever reason, the City may re-enter and take possession of the Property as of the date of termination.
(4) Where this Agreement is terminated by the City, SaskWater shall vacate the Property within the ninety (90) days and remove all buildings and material, including, but not limiting to, any fencing, landscaping materials, etc.
Assigning or Subletting 10 SaskWater must not assign, sublet or part with possession of any part of the Property without the prior written consent of the City.
Severability 12 If any provision or provisions of this Agreement is/are found to be illegal or unenforceable, such provision(s) shall be considered separate and severed from this Agreement and the remaining provisions shall remain in force and be binding upon the parties as if the illegal or unenforceable provision(s) had not been included in this Agreement.
Notice 13(1) Any notice, request or other writing required or permitted to be given to either party pursuant to this Agreement will be in writing and may be delivered to the other party in person, or by sending it by fax, email or by prepaid registered mail, addressed:
City of Moose Jaw SaskWater City Clerk/Solicitor Attention: Legal Counsel 228 Main Street North 200-111 Fairford Street East Moose Jaw SK S6H 3J8 Moose Jaw, SK S6H 1C8 Fax: (306) 694 - 4528 Fax: (306) 694- 3207 Email:[email protected] Email: [email protected]
or such address as the parties may advise by notice.
(2) A notice is deemed to be received on the following days:
(a) if a notice is hand delivered, such notice is deemed to be received on the date of delivery;
(b) if a notice is sent by registered mail, such notice is deemed to be received three days following the date of such mailing;
(c) if a notice is sent by email or facsimile transmission, such notice is deemed to be received on the day such email or facsimile transmission is sent; and
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(d) if postal service is interrupted or substantially delayed, all notices shall be hand- delivered or sent by facsimile or email during the period of such interruption or substantial delay.
Entire Agreement 14 This Agreement, including any schedules, constitutes the entire agreement between the parties relating to the lease of the Property and supersedes all prior agreements, undertakings, representations and understandings, written or oral, and cancels prior agreements between the parties or their representatives relating thereto.
General 15 No amendment or modification to this Agreement shall be binding upon either party unless it is agreed to in writing and signed by the parties.
16 Any waiver of any breach or any covenants of this Agreement by either party shall be limited to the particular instance and shall not be deemed to be a general waiver of any right or benefit in any other instance.
17 The parties shall execute such documents and do such things that may be necessary to carry out the intent of and give effect to the terms of this Agreement.
18 This Agreement shall enure to the benefit of, apply to and be binding upon the parties and their respective successors, administrators, executors and permitted assigns.
19 Time is of the essence for this Agreement.
Applicable Law 20 This Agreement shall be governed by and construed according to the applicable laws of Saskatchewan and of Canada.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
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IN WITNESS WHEREOF, SaskWater has hereunto affixed its corporate seal as attested to by the hands of its duly authorized officers on the day and year first above written.
SIGNED, SEALED AND DELIVERED in the presence of:
SASKATCHEWAN WATER CORPORATION
(Seal) ______PER:
______PER:
IN WITNESS WHEREOF, the City has hereunto affixed its corporate seal as attested to by the hands of its duly authorized officers on the day and year first above written.
THE MUNICIPAL CORPORATION OF THE CITY OF MOOSE JAW
______MAYOR (Seal)
______CITY CLERK
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https://citymj.sharepoint.com/sites/depts/clerks/shared documents/7. solicitor/solicitor - 1800/1805 - agreements/1805-76 saskwater - geothermal/saskwater lease agreement pumphouse and controls cmj final 01.19.21.doc Appendix 1
See attached pdf
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11 Page 134 of 207
City of Moose Jaw
COMMUNICATION # CC-2021-0030
TITLE: WW16 Water Supply Transmission Line Phase II – Change Order
TO: City Council
FROM: Department of Engineering Services
DATE: February 1, 2021
PUBLIC: PUBLIC DOCUMENT
RECOMMENDATION
THAT Change Order No. 17 for Stantec Consulting Ltd. be approved in the amount of $162,236.48 plus taxes; and,
THAT additional charges be funded from existing budget in WW16 Buffalo Pound Water Treatment Plant Transmission Line Project.
TOPIC AND PURPOSE
The purpose of this report is to request City Council’s approval of the change order for additional engineering services during construction for the WW16 Buffalo Pound to Moose Jaw Water Supply Transmission Line Project Phase II - Pumps & Electrical Upgrades. (Attachment I - Stantec’s Change Order 2021.01.31)
BACKGROUND
The City retained Stantec Consulting Ltd. (Stantec) as the engineering consultant for this project. The project had two phases:
I. The Pipeline Construction; and, II. The Pumps & Electrical Upgrades.
The phasing is based on Buffalo Pound Water Treatment Plant’s (BPWTP) recent improvements and upgrades to their electrical systems that would also house the City’s pumps and electrical system. The work at BPWTP was completed in the Spring of 2019 and therefore, Phase II – Pumps & Electrical Upgrades construction could be carried out. Construction of Phase I (19 kilometres of 750mm diameter PVC pipe) began on November 30, 2017 and was substantially completed on December 4, 2018.
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Construction of Phase II was awarded to Westridge Construction Ltd. (General Contractor) and began in May 2020. The scope of work included pumps and electrical upgrades, fluoride system improvements, yard piping at BPWTP including tie ins on 1955 and 1989 clear wells, as well as, yard piping and tie ins at High Service and Northeast Reservoirs.
DISCUSSION
At the May 11, 2020, regular City Council meeting, City Council approved Stantec’s engineering services and contract administration during construction of Phase II at the sum of $ 275,866.37 plus taxes. The scope of work and associated fees at that time were directly tied into the Contractor’s construction schedule which reflected each phase of work outlined therein.
However, since that time, challenges were encountered such as schedule delays, scope changes, additional work, additional coordination, and material challenges which were beyond the City’s and Stantec’s control. These are outlined in the attached Change Order, which was submitted January 31, 2021.
Additional coordination with other related projects such as BPWTP Renewal project and High Service Pumphouse Replacement also offers opportunities to optimize the design and construction.
The approved 2021 budget of $4.1M is sufficient to cover this additional cost. Further, as stated in Section 5.6 of the City’s Purchasing Policy, “City Council has the authority to award all change orders which exceeds the City Manager’s Authority”.
Project cost summary:
Engineering Services (Stantec) $ 2,252,387.33 Change Order (January 31, 2021) $ 162,236.48
Construction Contract: Phase I - Hamm Construction Ltd. $ 17,090,020.65 Provincial Sales Tax (6%) $ 1,025,401.24 Land Management, others $ 338,907.61 Applicable Provincial Sales Tax $ 4,235.57
Phase II Westridge Construction Ltd. $ 5,306,000.00 Provincial Sales Tax (6%) $ 318,360.00 Utilized Contingency (2.78%) $ 165,859.98
Construction $ 24,248,785.05 Engineering $ 2,414,623.81 Total Project Cost $ 26,663,408.86
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FINANCIAL IMPLICATIONS
The recommended Change Order requires no additional funding to WW16 Buffalo Pound Water Supply Transmission Line.
OPTIONS TO RECOMMENDATION
Reject Stantec’s Change Order and issue a Request for Proposal (RFP) for engineering services during construction (project management, general and resident engineering services). This option would inhibit Administration’s ability to deliver the remainder of this ongoing project.
City Council to provide City Administration with alternative direction.
PRESENTATION
Mr. Jim Puffalt, City Manager, will introduce the report. Mr. Bevan Harlton, Director of Engineering, will be available to answer questions of City Council.
ATTACHMENTS
I. Stantec’s Change Order 2021.01.31
REPORT APPROVAL
Written by: Mark Caringal, Manager of Engineering Services Reviewed by: Bevan Harlton, P. Eng., Director of Engineering Services Tracy Wittke, Assistant City Clerk Approved by: Jim Puffalt, City Manager Approved by: Fraser Tolmie, Mayor
To be completed by the Clerk’s Department only.
Presented to Regular Council or Executive Committee on ______.
No. ______Resolution No. ______
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Report Approval Details
Document Title: WW16 Water Supply Transmission Line Phase II Change Order - CC-2021-0030.docx
Attachments: - ATTACHMENT I_Stantec's Change Order_2021.01.31.pdf
Final Approval Date: Feb 11, 2021
This report and all of its attachments were approved and signed as outlined below:
Bevan Harlton
No Signature found
Brian Acker
Tracy Wittke
Jim Puffalt
Fraser Tolmie
4 AttachmentPage 138 of I 207
PROFESSIONAL SERVICES AGREEMENT CHANGE ORDER
Change Order # Change Order No. 2 Date 31 January 2021 CO17 under City Project No.1618-3 “STANTEC” STANTEC CONSULTING LTD. STANTEC Project # 111000321 400 - 1820 Hamilton St. Regina, SK S4P 2B8 Ph: (306) 781-6400 Fx: (306) 359-0233 email: [email protected] CLIENT CITY OF MOOSE JAW Client Project # 1618-3 228 Main Street North Moose Jaw, SK S6H 3J8 Ph: (306) 694-4557 Fx: (306) 691-0292 email: [email protected] Project Name and Location: Water Supply Line Pumping Upgrades - Construction Services, Moose Jaw, SK In accordance with the original Professional Services Agreement dated 8 September 2017 and Change Orders thereto, the Agreement changes as detailed below are hereby authorized. The City of Moose Jaw has retained Stantec to provide engineering services for the Buffalo Pound to Moose Jaw Water Supply Line Pump Upgrades contract. The pumping upgrades construction contract, awarded to Westridge Construction Ltd., includes pump upgrades, fluoride system improvements and yard piping at Buffalo Pound Water Treatment Plant, and yard piping and tie-ins at High Service and Northeast Reservoirs in Moose Jaw. On May 12, 2020, the City executed Change Order No.1 (CO17 under City Project No.1618-3) for Stantec to provide engineering services and contract administration for the pumping upgrades construction project. At the time of preparing Change Order No. 1, the engineering services scope and fee summary were directly tied to the Contractor’s construction schedule and mirrored each phase of work outlined in the construction schedule. Stantec’s fees were based on time and materials basis to an upset limit. Schedule delays, scope changes, additional work, additional coordination, submission quality issues, and material challenges have eroded the engineering services budget. A high-level review for each noted item is presented below. Contractor schedule delays: Over the course of construction, the Contractor encountered construction challenges and schedule delays outside of the City’s and Stantec’s control. Several project elements are months behind schedule resulting in a significant amount of additional engineering support and resident time on site. To date there has been a 70% increase for resident engineering site observation time for Phase 1, which is not yet complete. Construction activities for Phases 2, 3, 4 and 5 have not yet started or have had very little progress to date. New Scope – additional work or rework has been identified and/or completed during the execution of the construction project, including: • MCC, VFD and PLC layout, provided several options per BPWTP request, address heater, ducting and electrical conflicts. • Tuxford line crossing, additional coordination, meetings, addition of steel wye, pig launch revisions & additional site work. • O/H line strike safety incident at BPWTP. • FSA room bollards/sump changes/modifications required based on site conditions. • HSWDG permit. • Revisit tote handling procedure, confirmation of containment/spill capacity. • Numerous emergency eye wash/shower relocations.
U:\111000321\management\contract\change_order_2rev1_20210131.docx Page 139 of 207
PROFESSIONAL SERVICES AGREEMENT CHANGE ORDER Page 2
• BPWTP PW line reroute to address conflict. • Duct bank removal to address conflict at BPWTP yard. • Flow Meter cable and conduit relocation at BPWTP to address conflict. • Additional conduits from transformer to MCC in substation for spare heater cables. • Power supply to pump motors while not in use to meet supplier requirements. • HSR Chlorine lines revisions to address site conflicts. • HSR spare conduits & curb stops, requires coordination with HSR pumphouse project. • NER release incident, subsequent request to replace or re-validate flow meter. • FCV thrust support, flow meter supports. • Numerous electrical changes/modifications at BPWTP to address conflicts, increase sizing for breakers, capacity restraints, electrical controls. • Ducting relocations at BPWTP. • Sole plate replacement for Pump D in 1989 pump room. • Fluoride feed and carrier water lines relocations. There has been a considerable amount of coordination required with the Buffalo Pound Water Treatment Corporation and rework as a result of personnel changes, unforeseen infrastructure conflicts, and changes due to the renewal project: • BPWTP renewal project – low pressure line function and connection, surge analysis review, communications, controls logistics, fluoride system. • Departure of Rudi Sapach required additional work to bring BPWTC staff up to speed on the pumping upgrades project and resulted in subsequent design changes. Contractor Submissions: • Additional reviews for shop drawing submissions. • Flushing/swabbing procedures (work packages separated requiring several reviews, now being revised to address cold weather concerns). • Commissioning Plans (impacted by construction schedule delays). Material/Equipment Challenges: • FRP grating supplier – supplier delegated designs were incomplete, requiring additional structural engineering time. • Tangential tees – products did not meet contract specifications, required several meetings with suppliers to dismiss contractor request. • Pressure Relief Valves – products did not meet contract specifications, required several meetings, equipment review to dismiss contractor request. • Transformer Pad – estimating error at time of bid, required additional structural and electrical engineering to dismiss contractor request. • FCV thrust restraints at NER and HSR – redesign to incorporate thrust restraint into valve supports. The above noted schedule delays, scope changes, additional work, coordination efforts with BPWTC, submission quality issues, and material challenges have depleted the engineering services budget. Currently the engineering services budget is 94% consumed and the construction project is 67% complete from a cost metric, and 5 months away from substantial completion. Stantec is requesting a budget increase to provide engineering services throughout project completion.
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PROFESSIONAL SERVICES AGREEMENT CHANGE ORDER Page 3
The below estimate to complete was prepared based on the remaining tasks to be completed which mirrors the Contractor’s work plan.
Task Name Task No. Remaining Budget Estimate to Complete Budget Adjustment Project Management Task 200 $10,456.68 $26,575.33 $16,118.65 General Engineering Task 300.100 -$46,179.72 $35,212.32 $81,392.04 Resident Engineering Task 300.200 $28,381.67 $93,107.46 $64,725.79 Commissioning Task 300.300 $11,869.12 $11,869.12 $0.00 Post Construction Task 400 $12,760.96 $12,760.96 $0.00 TOTAL $17,288.71 $179,525.19 $162,236.48 Stantec is requesting Engineering Services budget increase in the amount of $162,236.48. The terms of the Professional Services Agreement are based on time and materials, as such, the City of Moose Jaw will only be invoiced for actual time and expenses incurred on this project.
Total fees this Change Order $ 162,236.48 Original agreement amount $ 21,758.23 Change Order Number 1 $ 275,866.37 Change Order Number $ -
Total Agreement $ 459,861.08 Effect on Schedule: Substantial completion of the project is anticipated on June 30, 2021 with a two year warranty period. The final warranty inspection will take place in the summer or 2023. Payments shall be made in accordance with the original agreement terms. All other items and conditions of the original Agreement shall remain in full force and effect.
STANTEC CONSULTING LTD. CITY OF MOOSE JAW
Jason Gaudet, P.Eng., Senior Associate, Infrastructure Print Name and Title Print Name and Title
Signature Signature
Date Signed: January 31, 2021 Date Signed:
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EXECUTIVE COMMITTEE MINUTES
PUBLIC
Monday, February 1, 2021, 6:26 p.m. Council Chambers, 2nd Floor, City Hall
PRESENT: Mayor Tolmie Councillor H. Eby, Chairperson Councillor D. Luhning Councillor C. Froese Councillor J. Logan Councillor K. Robinson Councillor D. Blanc
ADMIN: B. Acker C. Oakes (via video conferencing) C. Hemingway (via video conferencing) D. Blais M. Sanson M. Gulka-Tiechko R. Montgomery T. Wittke J. Puffalt B. Harlton (via video conferencing) W. McKay (via video conferencing) E. Anderson (via video conferencing) D. Stephanson
1. CALL TO ORDER
Councillor Eby, Chairperson, called the meeting to order at 6:26 p.m. Page 142 of 207
2. CONFIDENTIAL MATTERS
Moved by Councillor Luhning
THAT the Executive Committee close the meeting to the public and proceed in-camera pursuant to Section 94(2) of The Cities Act as confidential information is contained within one or more of the exemptions in Part III of The Local Authority Freedom of Information and Protection of Privacy Act, in particular, Section 15, 16, 18 and 21.
Carried
The Executive Committee closed the meeting at 6:26 p.m. to the public with the following persons in attendance: Mayor Tolmie; Councillor Luhning; Councillor Froese; Councillor Logan; Councillor Robinson; Councillor Blanc; Councillor Eby; Jim Puffalt; Myron Gulka-Tiechko; Brian Acker; Tracy Wittke; Darrin Stephanson; Bevan Harlton; Michelle Sanson; Derek Blais; Craig Hemingway; Wade McKay; Elaine Anderson; Rod Montgomery; and Cory Oakes.
a. Confidential Matter, EC-2021-0031
b. Confidential Matter - Verbal Discussion
c. Confidential Procedural Matter
d. BACK TO OPEN SESSION
Moved by Councillor Luhning
THAT the Executive Committee go out of in-camera.
The Executive Committee opened the meeting to the public at 6:57 p.m.
3. ADJOURNMENT
Moved by Councillor Luhning
THAT the Executive Committee meeting be adjourned.
Carried
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The Executive Committee meeting adjourned at 6:58 p.m.
Respectfully submitted,
(Sgd.) Councillor Eby Chairperson
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Public Works, Infrastructure and Environment Advisory Committee Minutes
Wednesday, February 3, 2021 5:37 p.m. Video Conference
PRESENT: Councillor Doug Blanc Rece Allen David Kanz Elisa Johnson James Allonby Todd Johnson James Benn Daryl New Emma Moore
ABSENT: Sean Chase
ALSO: Myron Gulka-Tiechko Bevan Harlton Randy Jesse Pearl Anderson
1. Call to Order
Rece Allen, Committee Chairperson, called the meeting to order at 5:37 p.m.
Page 145 of 207
2. Adoption of the Agenda
Moved by Daryl New
THAT the agenda be adopted as presented.
Carried
3. Adoption of the Minutes - January 6, 2021
Moved by Daryl New
THAT the minutes of the Public Works, Infrastructure and Environment Advisory Committee dated January 6, 2021, be received as presented.
Carried
4. New Business
Nil.
5. Business Arising from the Minutes
5.1 Public Works, Infrastructure and Environment Advisory Committee Bylaw, Code of Ethics Bylaw, Resolution Regarding Absenteeism and Conflict of Interest Advice
Mr. Myron Gulka-Tiechko, City Clerk/Solicitor, presented an overview of the Public Works, Infrastructure and Environment Advisory Committee Bylaw, Code of Ethics Bylaw, Resolution Regarding Absenteeism and Conflict of Interest Advice.
Committee members asked if they should bring forward individual concerns during Committee meetings or if they should they go through the City's RFS program. The response by City Administration was that all concerns should go through the City's RFS Program.
Moved by James Benn
THAT the Public Works, Infrastructure and Environment Advisory Committee Bylaw, Code of Ethics Bylaw, Resolution Regarding Absenteeism and Conflict of Interest Advice, be received and filed.
Carried Page 146 of 207
Mr. Gulka-Tiechko left the meeting at 6:10 p.m.
5.2 Climate Change and Low Emissions Community Plan
The Subcommittee on Climate Change and Low Emissions Community Plan has changed their name to the Environment Subcommittee. The Subcommittee presented an overview of a potential Climate Change Education Project with the following discussed:
Purpose:
The Climate Change Education Project will seek to increase awareness of and dispel myths related to climate change.
Outcomes:
1. Student's increased knowledge of issues related to climate change.
2. A compilation of recorded presentations by high schools posted on the City's website.
3. A small number of presentations submitted as an agenda item to the Municipalities of Saskatchewan 2022 convention.
Process:
1. Invite HTCSD and PSSD to participate.
2. Students research topics, prepare presentations.
3. School(s) submit recorded presentations to the Public Works, Infrastructure and Environment Advisory Committee.
4. Post presentations to City website.
5. Select presentations for submission to Council for endorsement.
6. City submits presentations to the Municipalities of Saskatchewan.
HTCSD has advised they are eager to participate in the project. PSSD will be contacted to ask if they are interested in participation in the project.
Page 147 of 207
Moved by Todd Johnson
THAT the Public Works, Infrastructure and Environment Advisory Committee approve proceeding with the Climate Change Education Project.
Carried
Moved by David Kanz
THAT the link to the video presentation regarding Climate Change in Saskatchewan prepared by members of the Youth Advisory Committee and presented to the Public Works, Infrastructure and Environment Advisory Committee on January 6, 2021 be forwarded to the Communication's Manager with a request to post it on the City's website.
Carried
6. Outstanding Items
The outstanding items were reviewed with the Solid Waste Masterplan added to the outstanding matters.
7. Next Meeting and Adjournment
The next meeting of the Public Works, Infrastructure and Environment Advisory Committee is scheduled for March 3, 2021 at 5:30 p.m.
Moved by Rece Allen
THAT the meeting now adjourn at 6:45 p.m.
Carried
Emailed Approval on Feb. 4, 2021
Rece Allen, Chairperson
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CITY MANAGER’S COMMENTS:
Jim Puffalt_____
CITY MANAGER
MAYOR’S COMMENTS:
Fraser Tolmie
MAYOR
Page 149 of 207
MINUTES
Youth Advisory Committee
Thursday, February 4, 2021, 9:13 a.m. Video Conference
PRESENT: Fraser Tolmie Liam Vargo Rebecca Gutek Joel Godard Jadyn Moser Adoor Choul Tyrell Philipenko Annamae Hunter Callum Maitland Andrew Peterson Affaf Kashif
ALSO: Lyle Johnson
1. Call to Order
Liam Vargo, Committee Chairperson, called the meeting to order at 9:13 a.m.
2. Trivia - Who is the one person from your school, current or in history that you are proud of and why?
1 Page 150 of 207
3. Adoption of the Agenda
Moved by Jadyn Moser
THAT the agenda be adopted with the following addition:
- Part 8.1 - New City Committee
Carried
4. Adoption of Minutes - January 7, 2021
Moved by Joel Godard
THAT the minutes of the Youth Advisory Committee meeting dated January 7, 2021 be received as presented.
Carried
5. Business Arising from the Minutes
a. Visit to City Council
Committee members discussed their visit to City Council, including what they had noticed and learned from attending the Council meeting. Mayor Tolmie and Lyle Johnson answered questions Committee members had.
b. Subcommittee Reports
COVID-19:
Goals of this group include raising awareness of proper safety procedures and why as well as how to cultivate a sense of community for the youth age group during the pandemic.
PUBLIC SPACES:
Goals of this group include an update regarding the road paint issue, safety issues regarding intersections and traffic areas of concern and advertising regarding the City of Moose Jaw's RFS app.
MENTAL HEALTH FOR YOUTH:
Goals of this group include starting an instagram account to provide information and resources for those struggling with mental health (the City's Communication's Manager will be
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contacted to ensure the City's policy is followed) and an online event in collaboration with the COVID subcommittee.
PUBLIC AWARENESS:
Goals include the use of the school's social media accounts to provide information regarding events, etc.
6. Breakout Subcommittee Discussions
Youth members divided into their subcommittee groups for discussions.
7. Subcommittee Groups Join to Share Information
COVID-19:
- will work on details regarding a potential online event, ie. trivia night, geochache, fundraiser, etc.
PUBLIC SPACES:
- the road paint issue will not be discussed further as the City is working on solving the matter;
- request to Public Awareness subcommittee to advertise the City's RFS app;
- will create a list of confusing intersections for follow-up.
MENTAL HEALTH FOR YOUTH:
- provide resources available on instagram;
- ask questions using surveys and other google forms;
- video with Moose Jaw celebrities or mental health professionals;
- speak with City's Communication's Manager regarding City's advertising policy - invite him to the next meeting;
- speak with mental health professionals at schools as to what information can be advertised and/or if content can be created for youth.
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PUBLIC AWARENESS:
- Committee members to ask if their school's social media account can be used as their platform;
- creating a survey to research how teens like to receive information to determine the type of advertising best to get information to youth.
8. New Business
a. New City Committee
Committee members discussed a new City Committee.
9. Outstanding Items
The outstanding items dated February 4, 2021 was acknowledged.
10. Next Meeting and Adjournment
The next meeting of the Youth Advisory Committee is scheduled for Thursday, March 4, 2021 at 9:00 a.m. via video conference.
Moved by Jadyn Moser
THAT the meeting now adjourn at 11:31 a.m.
Carried
_Emailed Approval on Feb. 9, 2021
Lyle Johnson, Facilitator
CITY MANAGER’S COMMENTS:
Jim Puffalt
City Manager
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MAYOR’S COMMENTS:
Fraser Tolmie
Mayor
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MINUTES Parks, Recreation and Facilities Advisory Committee
Tuesday, February 9, 2021, 5:15 p.m. Council Chambers, 2nd Floor, City Hall
PRESENT: Councillor Kim Robinson (via video conferencing) Brett Hagan Wei Qi (via video conferencing) Sara Cull Karly Hayes (via video conferencing)
ABSENT: Brian Sykora Marianne Mann
ADMINISTRATION: Derek Blais, Director of Parks and Recreation Scott Osmachenko, Recreation Services Manager Tasha Plesh, Recording Secretary Nicole Walchuk, Recreation Program Supervisor
1. Call to Order
Derek Blais, Director of Parks & Recreation, called the meeting to order at 5:30 p.m.
2. Introduction of Board Members and City Administration
All Committee members and City staff introduced themselves.
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3. Election of Chairperson & Vice Chairperson
Derek Blais, Director of Parks & Recreation, opened the floor for volunteers for the position of Chairperson.
Moved by Councillor Robinson
THAT the call for volunteers for the position of Chairperson cease.
Carried
Mr. Brett Hagan was declared Chairperson.
Mr. Brett Hagan opened the floor for volunteers for Vice-Chairperson.
Moved by Sara Cull
THAT the call for volunteers for the position of Vice-Chairperson cease.
Carried
Ms. Sara Cull was declared Vice-Chairperson.
4. Adoption of the Agenda
Moved by Councillor Robinson
THAT the agenda be adopted as presented.
Carried
5. Adoption of Minutes - December 1, 2020
Moved by Councillor Robinson
THAT the December 1, 2020 minutes of the Parks, Recreation and Facilities Advisory Committee be received as presented.
Carried
6. New Business
a. Committee Bylaws and Conflict of Interest Review
Derek Blais, Director of Parks & Recreation, briefed the members on their role as an Advisory Committee. Bylaw No. 5374, Parks, Recreation and Facilities Advisory Committee Bylaw and Bylaw
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No. 4381, Code of Ethics Bylaw was discussed, and Committee members were briefed regarding Conflict of Interest responsibilities. The Committee members reviewed the resolution regarding absenteeism. b. Meeting Dates and Times
After a brief discussion on meeting dates and times, the Committee agreed that meetings will tentatively be scheduled to being at 5:15 p.m. on meeting dates that work for the majority. Tentatively meetings will be held on a quarterly basis or at the call of the chair. c. 2020 4th Quarter Report
Considered was the Parks and Recreation 4th Quarter Report October 1 to December 31, 2020. Derek Blais, Director of Parks and Recreation and Scott Osmachenko, Recreation Services Manager, shared the highlights of the 4th Quarter report.
Ms. Wei Qi joined the meeting virtually at 5:51 p.m.
Moved by Councillor Robinson
THAT the Parks and Recreation 4th Quarter Report October 1 to December 31, 2020 be received and filed.
Carried
d. 2021 Community Projects – Capital Grant Program, PRF-2021-0036
Considered was a report dated February 1, 2021 from the Parks and Recreation Department regarding distribution of the 2021 Community Projects - Capital Grant Program funds. Ms. Nicole Walchuk, Recreation Program Supervisor, gave a brief overview of the Capital Grant Program and recommendations.
APPROVAL OF CITY COUNCIL REQUIRED
Moved by Councillor Robinson
THAT the Parks, Recreation and Facilities Advisory Committee recommend to City Council that the 2021 Community Projects - Capital Grant Program allocations be approved as follows:
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2021 Community Projects - Capital Grant Program Summary $36,100.00
Organization Project Name Recommendation Crescent Park Foundation Tree Carving $ 1,500.00
East Side Community Association Crescent Park Fitness Equipment $ 3,125.00
Hillcrest Golf Course Furnace/Air Conditioner $ 3,000.00 Replacement Lynbrook Golf & Country Club Clubhouse Renovations & Netting $ 3,000.00 for Hole #3 Moose Jaw and District Senior Association Light replacement $ 1,925.00
Moose Jaw Kinsmen Flying Fins Video Display Board $ 4,500.00
Moose Jaw Miller Express Ross Wells Spectator Upgrades $ 2,500.00
Moose Jaw Minor Baseball Association Storage Shed $ 800.00
Moose Jaw Minor Football Fence Replacement $ 3,000.00
Moose Jaw Multisport Facility Flooring Renovation $ 7,000.00
Moose Jaw Tennis Club Court Restoration $ 2,750.00
Wakamow Valley Authority Disc Golf Expansion $ 3,000.00
Total $ 36,100.00 Balance $0.00 and;
THAT applications for the Community Projects – Capital Grant Program received after the deadline be considered based on the approved policy guidelines and administered by the Parks and Recreation Department.
Carried
e. 2021-2022 Community Grant Program & Special Events Hosting Grant, PRF-2021-0038
Considered was a report dated February 1, 2021 from the Parks and Recreation Department regarding distribution of the
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2021/2022 Community Grant Program. Ms. Nicole Walchuk, Recreation Program Supervisor, gave a brief overview of Lottery Funding received and City policy with regards to allocating the funds to the different programs.
Councillor Robinson left the meeting at 6:39 p.m.
Councillor Robinson joined the meeting at 6:48 p.m.
APPROVAL OF CITY COUNCIL REQUIRED
Moved by Councillor Robinson
THAT the Parks, Recreation and Facilities Advisory Committee recommend to City Council that the Saskatchewan Lotteries Community Grant Program allocations be approved as follows:
Saskatchewan Lotteries Community Grant Program Application Summaries
2021/2022 Community Grant Program Base I $85,544.44
Organization Base Project Name Recommendation
Community Association Directorate I Free Swim, Skates & Turf $23,500 Times
Community Association Directorate I Summer Programs - $25,000 Playground Program & Youth Activity Centres
MJ Minor Ice Arena Organizations I Winter Extension Program $15,000
Community Association Directorate I Notoriously Active $3,000 Marketing
Sunningdale/VLA/West Park Community Association I Community Public Skating $1,000
Community Association Directorate I Bicycle Recycling/Sports $2,500 Equipment Bank
Community Association Directorate I Outdoor Winter Programs $1,000
Sunningdale/VLA/West Park Community Association I Holiday Skate & Craft $1,300
Wakamow Valley I Winterfest $2,250
Total Base 1 $74,550.00 Total for Base II-IV $10,994.44
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Saskatchewan Lotteries Community Grant Program Application Summaries 2021/2022 Community Grant Program Base II-IV $10,994.44
Organization Base Project Name Recommendation
Sunningdale/VLA/West Park Community Association II Strutting with Strollers $500.00
Moose Jaw Skating Club II Power Skating Program $2,000.00
Community Association Directorate II Kindergym $1,094.44
Moose Jaw Flying Finns III Developmental Swim $400.00 Camp
Moose Jaw Rugby III Junior Program $1,550.00
Moose Jaw Rugby III Senior Program $2,800.00
Pickleball Moose Jaw III Learn to Play Pickleball $1,250.00
Moose Jaw Minor Baseball Association III Expanding 13 Under $750.00 Division
Moose Jaw Minor Baseball Association IV Elite Education Program $650.00
$10,994.44 Balance $0.00
2021/2022 Community Grant Program Base V $1,000.00
$1000 divided evenly as per policy among groups. Organization Base Project Name Recommendation
Saskatchewan Festival Of Words Inc. V Writers in School $250.00
Moose Jaw Minor Baseball Association V Rally Cap Program $250.00
Moose Jaw Skating Club V CanSkate Learn to Skate $250.00 Program
Hilcrest Golf V Junior Golf Program $250.00
$1,000.00 Balace $0.00
Total Base $86,544.44 Balance $0.00
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Saskatchewan Lotteries Community Grant Program Application Summaries 2021/2022 Community Grant Program Target $40,464.60
Two thirds of total target allocation to Senior Organizations.
Target - Seniors $26,976.40
Organization Target Project Name Recommendation Moose Jaw & District Senior Association Seniors Operating Costs
$26,976.40 Cosmo Senior Citizens Centre Seniors General Activities
Saskatchewan Lotteries Community Grant Program Application Summaries Target - Other $13,488.20
One third of total target allocation. Organization Target Project Name Recommendation Moose Jaw Special Olympics Persons with Special Olympics $3,750.00 Disability Moose Jaw Rugby Club Women Female Coaching Project $300.00 Community Association Directorate Seniors 55+ Fitness $500.00
Moose Jaw Families For Change Persons with Imagine Inclusion Program $3,500.00 Disability Moose Jaw Museum and Art Gallery Single Parent CreateABILITIES $2,000.00 Economic Person with Disability
Moose Jaw Community Assocaition Directorate Economic Multi-Sport Program $500.00 Single parent families
Wakamow Valley Authority Economic Disc Golf Summer Camp $1,238.20 Person with Disability
North West Community Association Women Women & Children Only $500.00 Economic Swim North West Community Association Seniors Pickleball $500.00
East Side Community Association Economic Newcomers Water Safety $500.00 Program Hillcrest Golf Course Seniors Silver Social on the 19th $200.00 Hole
$13,488.20
Balance $0.00
Total Target $40,464.60
Balance $0.00
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Saskatchewan Lotteries Community Grant Program Application Summaries 2021/2022 Community Grant Program Special Events $13,488.20
Organization Scope Event Recommendation
Sask Shuffleboard Association International Floor Shuffleboard $787.50 Annual Tournament July 19-22, 2021
Curl Moose Jaw Inc National Canadian Wheelchair $1,162.70 Curling Championships February 2022
Sask Shuffleboard Association Western Moose Jaw Team $480.00 Canadian Shuffleboard Tournament Annual May 27 - 29, 2021
Control Jiu Jitsu Provincial South Sask Grappling $562.50 Annual Championships April 2021
Moose Jaw Minor Baseball Association Inc Provincial Provincials - Baseball Sask. $1,875.00 Annual July & August 2021
Saskatchewan Festival of Words Provincial Sask Festival of Words $750.00 Annual July 15 - 18, 2021
Moose Jaw Flying Fins Provincial Junior Provincial $2,062.50 Annual March 4-6, 2022
Moose Jaw Flying Fins Provincial MJKFF Open Invitational $2,100.00 Annual June 19/20, 2021 Moose Jaw Rugby Club Major Local 7's Rugby Tournament $787.50 New Sept 18/19, 2021
Moose Jaw Community Assocaiton Directorate Major Local Kinsmen Sportsplex 25th $1,125.00 Anniversary Sept 10-17, 2021
Moose Jaw Community Assocaiton Directorate Major Local Yara Centre 10th Birthday $900.00 Celebration Nov 8 - 12, 2021
Moose Jaw Festival of Dance Major Local Dance Festival $337.50 Annual May 5-9, 2021
Moose Jaw Music Festival Major Local Moose Jaw Music Festival $150.00 Annual Association April 17 - 24, 2021
Hillcrest Golf Club Major Local Women Fore Women $108.00 Annual Tournament July 2021
Moose Jaw Skating Club Major Local Ice Show $150.00 Annual March 21, 2022
Saskatchewan Festival of Words Major Local LitCon $150.00 Annual Sept 2021
$13,488.20
Balance $0.00
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and;
THAT the Parks and Recreation Department be authorized to administer and reallocate unused 2021-2022 Saskatchewan Lotteries Community Grant Program funds on a case by case basis based on the approved policy guidelines.
Carried
7. Department Updates & Enquiries
The floor was opened for general enquiries from the Committee.
Derek Blais, Director of Parks & Recreation, gave verbal updates regarding:
COVID - high demand at Yara and Kinsmen, can only accommodate limited numbers
Pla-Mor is closed for the rest of the season
The Phyllis Dewar outdoor pool - planning to be open this summer
Capital Projects - Carry over projects and approved projects
Hillcrest Sports Centre update – closes Feb.19
Working with Islamic Association on Muslim Burial Section in the Rosedale Cemetery
Sask Culture Grant Application - Cultural Plan
Scott Osmachenko, Recreation Services Manager, gave verbal updates regarding:
Community Mapping Project – multiple partners in Moose Jaw
Outdoor Rinks – 2021 Update and COVID-19 impacts
Joint Use Agreement being updated with Holy Trinity School Division
Online communications/bookings with clients
COVID-19 recovery plans
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8. Next Meeting and Adjournment
Moved by Sara Cull
THAT the meeting be adjourned and that the next regular meeting be scheduled at the call of the Chair.
Carried
The meeting was adjourned at 8:08 p.m.
Approved by email Feb. 10/21
Chairperson
CITY MANAGER’S COMMENTS:
“Jim Puffalt” ______
City Manager
MAYOR’S COMMENTS:
“Fraser Tolmie” ______Mayor
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City of Moose Jaw
COMMUNICATION # PRF-2021-0036
TITLE: 2021 Community Projects – Capital Grant Program
TO: Parks, Recreation and Facilities Advisory Committee
FROM: Department of Parks and Recreation
DATE: February 1, 2021
PUBLIC: PUBLIC DOCUMENT
RECOMMENDATION
THAT the Parks, Recreation and Facilities Advisory Committee recommend to City Council that the Community Projects - Capital Grant Program allocations attached hereto and forming part of these minutes be approved; and further
THAT applications for the Community Projects – Capital Grant Program received after the deadline be considered based on the approved policy guidelines and administered by the Parks and Recreation Department.
TOPIC AND PURPOSE
The purpose of this report is to present the applications received for the 2021 Community Projects – Capital Grant program to the Parks, Recreation and Facilities Advisory Committee for adjudication and final recommendation to City Council.
BACKGROUND
This is the 17th year that local organizations have been invited to submit applications to access this grant funding. The deadline for applications for the 2021 Community Projects – Capital Grant Program was January 31, 2021.
The purpose of the Community Projects - Capital Grant Program is to enable community groups to undertake capital development or renovation projects that will result in short- and long-term benefits to the community. Projects must be related to the improvement of parks or facilities providing recreation, sport, arts, or cultural opportunities in the community.
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DISCUSSION
The Parks and Recreation Department has received 12 Capital Grant Program applications in 2021 and has a total budget of $36,100 for the 2021 Community Projects Capital Grant Program which includes $3,600 in carry forward funds from 2020.
The Parks, Recreation and Facilities Advisory Committee is responsible for adjudicating funding applications based on the merit of each submission and their ability to meet the eligibility criteria. All projects must have a minimum life span of 5 years and buildings or lands must be owned by the City of Moose Jaw. Organizations can receive up to 50% of the total cost of the project to a maximum of 50% of available funding ($36,100).
In previous years applications received after the deadline, and that cannot wait until the next annual review have been administered by the Parks and Recreation Department based on the policy guidelines. Any unused funding at the end of the year is also carried forward for reallocation the following year.
A summary of the 12 applications, including funding recommendations from the Department, and the grant criteria is attached to the report. Full versions of the applications will also be available at the meeting for review.
OPTIONS TO RECOMMENDATION
The Parks, Recreation and Facilities Advisory Committee may offer alternative recommendations to the allocation of grant funds.
PUBLIC AND/OR STAKEHOLDER INVOLVEMENT
Local stakeholders were invited to submit applications to undertake capital projects that would improve city owned parks or facilities that provide recreation, sport, arts, or cultural opportunities.
COMMUNICATION PLAN
Calls for applications for the Capital Grant Program are advertised on social media, direct email, radio ads, press releases and on the City of Moose Jaw website.
STRATEGIC PLAN
The Capital Grant Program supports the City of Moose Jaw strategic objectives focused on people, culture, infrastructure, and sense of purpose.
OFFICIAL COMMUNITY PLAN
The report supports the Community Recreation objective in the Official Community Plan of providing recreational program delivery at a level that aids in the attraction and retention of young families to the City.
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FINANCIAL IMPLICATIONS
A total of $36,100 in projects will be allocated to eligible organizations in 2021through the Parks and Recreation Department’s capital account PR-65 – Community Projects.
PRESENTATION
Mr. Scott Osmachenko, Recreation Services Manager and Nicole Walchuk, Recreation Program Supervisor will provide a brief overview of this report.
ATTACHMENTS
i. Community Projects – Capital Grant Program Guidelines and Application.
ii. 2021 Community Projects – Capital Grant Program Summary.
REPORT APPROVAL
Written by: Scott Osmachenko, Recreation Services Manager Reviewed by: Derek Blais, Director of Parks and Recreation Approved by: Jim Puffalt, City Manager
To be completed by the Clerk’s Department only.
Presented to Regular Council or Executive Committee on ______.
No. ______Resolution No. ______
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Report Approval Details
Document Title: 2021 Community Projects – Capital Grant Program - PRF- 2021-0036.docx
Attachments: - Community Projects – Capital Grant Program Guidelines and Application.pdf - 2021 Community Projects Capital Grant Program Summary.pdf Final Approval Date: Feb 3, 2021
This report and all of its attachments were approved and signed as outlined below:
Derek Blais
Jim Puffalt
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Community Projects - Capital Grant Program for the City of Moose Jaw
GRANT: EFFECTIVE DATE:
Community Projects - Capital Grant Program July 8, 2019
SECTION: APPROVED BY
PARKS AND RECREATION Council Resolution # 2019-06-24-263
1. PURPOSE
The purpose of the Community Projects - Capital Grant Program is to enable community groups to undertake capital development or renovation projects that will result in short and long term benefits to the community. The main focus of the project must be related to improvement of parks or facilities providing recreation, sport, arts, or cultural opportunities to the community. All developments must have a minimum life span of five years.
2. FUNDING AMOUNT
City Council will approve the annual funds in the Parks and Recreation Capital Budget. The Community Projects - Capital Grant Program will contribute up to 50 percent of the total cost of a project to a maximum of 50% of the available funding. The minimum grants request is $500.00.
Priority will be given to groups that have not previously received funding from this grant program. Organizations my apply for projects in multiple phases, however funding is not guaranteed from year to year.
3. ELIGIBILITY CRITERIA
All of the following eligibility criteria must be met to qualify for funding.
Non-Profit Corporation Status A copy of the Profile Report from the Corporations Branch, which verifies that the organization applying for funding is currently incorporated, must be attached to this application. The Profile Report lists the members of the Board of Directors.
Capital Development Projects Capital projects that involve new construction, renovation, and/or expansion of recreation, sport, art or cultural facilities or open spaces are eligible for funding through this grant program. Capital projects, which will create or enhance existing programs or opportunities, are eligible. Facility equipment such as a furnaces or air conditioners are eligible however small equipment such as tractors, trailers or mowers are not eligible.
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The organization initiating the project will be responsible for all costs associated with project development. No bills or invoices are to be be made out to the City of Moose Jaw.
If a project from a previously approved Capital Grant has not been completed, the organization is not eligible to request additional funding until the outstanding project is complete.
Eligible Project Locations Only projects on City of Moose Jaw property are eligible for grant funding. For the purposes of this grant, public property shall include:
• Buildings, parks, green space or land owned by the City of Moose Jaw
Public Support and Notification Applications must include letters of support from area residents or any other groups who will be affected by the project. Depending on the project, each organization may be required to organize an information campaign or host a public meeting to provide information to area residents, collect public input, and document community reaction to the project.
Retroactive Funding Project development may not be funded retroactively. However, expenditures relating to site surveying, landscape or engineering design services that are required and paid in advance to provide a complete and accurate grant application may be included within the project budget.
4. FINANCIAL REQUIREMENTS
Each application must include a detailed project budget. Where possible, it is recommended that three written quotes be secured for expenditures to ensure the accuracy of the estimated budget. A contingency fund of approximately 10 percent of the total project budget is recommended to allow for fluctuations in pricing and unforeseen expenditures.
A letter from a financial institution stating that the organization has sufficient funding in place to proceed with the project should be attached to the application. If an organization has a substantial surplus (over $10,000 surplus after contributing to the project), this organization will be given a lower ranking in terms of financial need.
An organization's cash contribution cannot include funds from any other City funding source. The Capital Grant only matches the community contribution.
Donations, volunteer labour or gifts in kind may be included as part of the organization's contribution to the project to a maximum of 1/8 of the total project cost. Volunteer labour costs are calculated at provincial minimum wage standards. Only volunteer labour utilized during the construction or installation of the project may be used as part of the applicant's financial contribution.
2 Page 170 of 207 5. INELIGIBLE EXPENSES
Grant funds may not be used to purchase program supplies or program equipment. Program supplies and equipment are described as materials that are consumed or used during a program, including balls, volleyball or badminton nets, rackets or birdies, et cetera.
The grant funding cannot be used to purchase food, alcohol, gifts, or provide honorariums to instructors.
6. DON'T KNOW WHERE TO START?
If you need assistance or have questions about the grant program, please call 306 694- 4447 for advice and background information to help you with the project planning and grant processes.
If you would like a working copy of the grant application package, visit the Parks & Recreation Department, 4th floor of City Hall or visit www.moosejaw.ca.
7. APPLICATION DEADLINE
The grant application deadline is before noon January 31, of current year.
Applications may be submitted the following ways
1. Mailed to; Community Projects - Capital Grant Program City of Moose Jaw, Parks and Recreation Department 228 Main Street North Moose Jaw SK S6H 3J8
2. Delivered to the Parks and Recreation Department 4th floor of City Hall (228 Main St N)
3. Emailed to [email protected]
Late applications may not be accepted.
8. APPLICATION PREPARATION
Applicants are responsible for providing the information listed below as part of their original grant submission.
Site Plan The site plan should be a drawing, which may be done by hand, and includes the following information:
• The drawing should include all existing amenities – site furniture, play structure, athletic field(s) and plantings. Include sizes, species, and quantities of existing plant material. • Identify and plot landscape elements (fences or trees) • Identify dimensions and spatial relationship of the proposed components to each other, and to existing site elements. • The Project Location should be identified (street address)
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The City of Moose Jaw encourages universal accessibility in all parks, playgrounds, and facilities. Consider access for strollers, individuals with walkers or wheelchairs, roller bladers, and bicycle riders when planning your development.
Project Development Plan A detailed written description of the project and an explanation of the work to be done must be included in your grant submission. Be sure to include project timelines. This also must include necessary permits and/or regulations along with General Liability Insurance not less than $2 Million Dollars.
If your organization’s project will be phased in over a number of years, please ensure that the grant application shows the funding that your organization is requesting for the current year. In addition, please include the cost for each additional phase.
Specifications and Warranties The organization applying should provide copies of all applicable warranties for equipment or structures.
Site Furnishings Only commercial quality site furnishings will be accepted for use on public property.
Play Equipment or Structures Current CSA standards regarding safety must be met for all new playground installations.
Project Development and Maintenance The costs associated with the ongoing maintenance of the capital project proposed must be identified within each application. If your organization will be assuming responsibility for maintenance, you must include an operating budget to show that you have sufficient funding in place to provide short-term maintenance. Capital developments will not be approved unless there is a maintenance plan in place.
9. PROJECT REVIEW PROCESS
All applications must be received on or before Noon on January 31, of current year. Applications that do not include all of the requested information or do not provide sufficient detail for a complete analysis of the project may be rejected.
City of Moose Jaw staff will review the technical elements of the project application to ensure the development plan is in accordance with community needs and adheres to all existing City policies and specifications.
Applications will be reviewed by the Parks and Recreation Department to ensure all required information is included. A summary of applications will be referred to the Parks and Recreation Advisory Committee, which includes several community volunteers. Applicants may be contacted if the Parks and Recreation Advisory Committee require additional information or details regarding the grant application.
Applicants may be asked to attend a Parks and Recreation Advisory Committee meeting to make a presentation on their application.
4 Page 172 of 207 The Parks and Recreation Advisory Committee will present its recommendations for the allocation of the Community Projects - Capital Grant Program budget to City Council, after the current year’s budget has been approved. Available funding may vary year to year depending on the amount approved by City Council. Once approved by City Council, each organization will be notified in writing of the status of their grant application. The decision of City Council is final. There is no appeal process.
Evaluation Criteria The following evaluation criteria will be used by the Parks and Recreation Advisory Committee to evaluate the grant applications:
Impact Will the development or project be available for use by the general public or a specific client group?
Financial Issues What is the financial need of the organization? Does the organization have the ability to complete the project without the grant? Explain fully why the organization is requesting grant money, rather than paying for the project out of its own budget. Organizations that have the financial ability to complete the project without the grant will be assigned a lower priority. Past funding may be considered in grant approval.
Sweat Equity Are volunteers providing "sweat equity" by participating in the construction of the project and the ongoing maintenance of the development?
Uniqueness
Is the development unique? Is it an expansion or upgrade? Does it duplicate existing services? Why is it needed?
The following philosophical statements are considered when evaluating the uniqueness of projects.
• Priority is given to capital projects that create new opportunities in sport, recreation, art or cultural facilities, parks or open space. The need for the development must be explained and documented.
• Projects must benefit the community at large and remain accessible to a large number of residents. For example, if your project is to develop a sand volleyball court; provide information on whether the general public could use this facility or whether it is reserved only for use by your organization.
• Projects should not duplicate existing facilities or services presently available to the public. If the project is duplication, an explanation regarding the need for the development is required.
• Projects that enhance the safety or reduce the maintenance costs associated with a facility or park will receive favorable consideration.
5 Page 173 of 207 10. PROJECT IMPLEMENTATION
The Parks and Recreation Department will assist the organizations applying for funding by providing consultative services regarding the project approval and inspection processes.
Prior to commencement of any work on any project, all final detailed development plans and construction specifications shall be submitted to the Parks and Recreation Department for approval. The project must proceed in accordance with the final plans and specifications as approved. Any revisions must receive the prior approval of the Parks and Recreation Department. The applicant will be required to obtain all necessary permits and to comply with any and all applicable codes, regulations, standards, etc.
Projects for which funds are granted must be completed within 12 months of the date the grant funding is released. Any unspent grant funds must be returned to the City of Moose Jaw at the completion of the project.
The City of Moose Jaw must be recognized for its funding contribution. All grants applications must address this matter.
11. PAYMENT OF GRANT AND FOLLOW-UP REPORT REQUIREMENTS
Fifty percent of the approved grant will be released after the grant is approved and all required documentation is received. The Parks and Recreation Department should be contacted directly if any problems arise during construction/installation. Construction or installation may begin once a work schedule has been approved.
The final report is due one month after the final inspection has been completed. The report must include financial documentation (cancelled cheques, invoices, etc.) to verify the expenditures supported by the grant funds.
If the full grant amount is not required, any surplus funds must be returned to the City of Moose Jaw.
The remaining fifty percent (50%) of the grant will be released after the project has received final approval and has passed the final inspection and the follow up report has been submitted.
For information on this grant program or if you have questions, please call 306 694-4447.
Application Deadline is Noon on January 31, of the current year.
Late applications may not be accepted. https://citymj.sharepoint.com/sites/Depts/parks/Shared Documents/1. Administration/A-4-b-CapitalProj/Forms/Grant Application Form 2020.doc
6 Page 174 of 207 CITY OF MOOSE JAW COMMUNITY PROJECTS - CAPITAL GRANT PROGRAM APPLICATON FORM (Please attach additional paper as required)
ORGANIZATION NAME
CONTACT PERSON
ADDRESS
POSTAL CODE
PHONE NUMBER (HOME) (WORK)
EMAIL ADDRESS ______
ALTERNATIVE CONTACT PERSON
ADDRESS
POSTAL CODE
PHONE NUMBER (HOME) (WORK)
EMAIL ADDRESS ______
1) Non-profit Organization Corporation #
3) Project Name
4) Dates Project to Occur
5) Location of Project:
6) Street Address of Project
7) How will the City of Moose Jaw be recognized?
8) Please Attach the following:
➢ Project Description ➢ Site Plan ➢ Project Development Plan ➢ Specifications and Warranties ➢ Project Development and Maintenance ➢ Partners in the project and letters of support
9) Project Budget – Provide as much detail as possible (attach a separate sheet if required)
7 Page 175 of 207 CAPITAL PROJECT BUDGET
INCOME Financial Contributions (cash contribution from your organizations) $
Cash Contributions from other $ Donations (materials, supplies or services). Attach letters to confirm $ values of each Volunteer Labour (“x” hours @ provincial minimum wage standards) If Volunteer labour is provided, please attach a detailed list of the $ tasks and the number of hours to complete each task performed by volunteer. (Can only account for 1/8 of total budget)
TOTAL OF ALL ELIGIBLE CONTRIBUTIONS (amount of four above lines) $
Capital Grant Program Request (cannot exceed figure in the above $ column)
TOTAL REVENUE BUDGET $
EXPENSES Expenditures (materials, supplies, services, equipment rental, professional fees) $
$
$
$
$
Other Purchases (please provide details) $ TOTAL PROJECT EXPENSES $ (SHOULD EQUAL LINE TOTAL REVENUE BUDGET) A copy of the operating budget for the upcoming year and totals of all bank accounts, term deposits, etc.
Signature Date
FOR PARKS & RECREATION STAFF DATE RECEIVED -
8 Page 176 of 207 CITY OF MOOSE JAW COMMUNITY PROJECTS - CAPITAL GRANT PROGRAM CHECKLIST
❑ Have you provided proof of your Non-Profit Corporation Status from the Corporations Branch?
❑ Have you attached a detailed commentary that describes your project? What the objectives are of the project? Who will use it? Why it is needed? How many people will benefit? Is the project a duplication or unique? What is the impact of the development?
❑ Have you attached a detailed description of the project development, including specific technical information on the construction process or installation process? Include timelines. Who is responsible for maintenance?
❑ Have you included one copy of the manufacturer’s specifications (shop specifications) for the item or piece of equipment included in your project proposals?
❑ Do you have a detailed site plan, which provides all of the information requested?
❑ Have you reported all previous approved Capital Grant dollars received?
❑ Is your project on public property and do you have approval of the project? Is it for recreation, sport, art or cultural facilities or open space?
❑ Have you attached letters of support from the citizens or area residents affected by the project or from the groups or individuals that will use the new area or structure?
❑ Have you provided a detailed project budget? Including both Revenue and Expenses. Included necessary permits and $2 Million General Liability Insurance?
❑ Have you provided financial information to verify that your organization has sufficient funding in place to match the grant request? A letter or financial statement from a financial institution.
❑ Have you partnered with another organization, and if so have you described the partnership?
❑ Have you recognized the City of Moose Jaw for its funding contribution?
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CITY OF MOOSE JAW COMMUNITY PROJECTS - CAPITAL GRANT PROGRAM FOLLOW UP REPORT
PROJECT NAME: ______
ORGANIZATION: ______
CONTACT PERSON: ______(Print Name) (Signature)
ADDRESS: ______
POSTAL CODE: ______
TELEPHONE NUMBER: (HOME) ______(WORK) ______
TOTAL AMOUNT OF FUNDING FROM GRANT: $ ______
PROJECT SUMMARY:
Please note that a visual inspection will be made by the Department prior to any funding awarded for the Capital Grant Program.
See Over →
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CITY OF MOOSE JAW COMMUNITY PROJECTS - CAPITAL GRANT PROGRAM
Follow-Up Report
INCOME Financial Contributions (cash contribution from your organizations) $
Cash Contributions from other $ Donations (materials, supplies or services). $ Volunteer Labour (“x” hours x provincial minimum wage standards $ and can only account for 1/8 of the total budget) Other $
Capital Grant Program Grant $
TOTAL REVENUE BUDGET $
EXPENSES (materials, supplies, services, equipment rental, professional fees) $
$
$
$
$
$
$
TOTAL EXPENSES $
Note: Receipts, or copies of receipts SURPLUS (DEFICIT) $ must be attached to this form in order to receive funding.
Signature Date
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2021 Community Projects - Capital Grant Program Summary PR 65-1 $36,100 Page 1
Organization Project Name Past Projects Project Description Location Grant Request Project Cost Recommendation Crescent Park Foundation Tree Carving Yes Carving of another wooden statue from an Crescent Park in $ 3,000.00 $ 6,000.00 $ 1,500.00 2020, 2019, 2018, old tree between Cordova St and the front of Library 2017, 2016, 2015, Library. 2014, 2013
East Side Community Association Crescent Park Fitness Yes Installation of Fitness Equipment near the Crescent Park $ 8,820.00 $ 18,000.00 $ 3,125.00 Equipment 2004 spray park in Crescent Park to provide an near active living opportunity to parents and playground grandparent.
Hillcrest Golf Course Furnace/Air Conditioner Yes Replacement of existing unit in existing Hillcrest Golf $ 8,350.00 $ 16,700.00 $ 3,000.00 Replacement 2020, 2019, 2018, proshop/clubhouse. Course 2017, 2015, 2009
Lynbrook Golf & Country Club Clubhouse Renovations & Yes To repair walls in the clubhouse, install new Lynbrook Golf $ 18,050.00 $ 39,762.49 $ 3,000.00 Netting for Hole #3 2016, 2007 kitchen counter tops, and install netting Course along hole #3 to prevent balls from leaving the property causing damage.
Moose Jaw and District Senior Light replacement Yes To upgrade the lights in the fitness area Timothy Eaton's $ 3,850.00 $ 7,700.00 $ 1,925.00 Association 2020 (returned), over the walking track and in the exercise Centre 2007, 2005 room. Basement
Moose Jaw Kinsmen Flying Fins Video Display Board Yes To purchase a video display board to be Kinsmen $ 10,000.00 $ 155,000.00 $ 4,500.00 2020, 2019, 2018 used as a scoreboard, teaching aid, Sportsplex posting competition results, utilize during Pool Special Events, advertising and promotions.
Moose Jaw Miller Express Ross Wells Spectator No To recap the original paving leading into Ross Well Ball $ 18,050.00 $ 49,936.63 $ 2,500.00 Upgrades the ball park the walkways to the Park bleachers, pave the beer garden area, expand the beer shack, build a deck for premium seating and provide other club Moose Jaw Minor Baseball Storage Shed Yes To add a storage shed at Parkhill that will Parkhill Park Ball $ 1,637.50 $ 3,275.00 $ 800.00 Association 2020, 2019 be situated at Smith Diamond. Diamonds
Moose Jaw Minor Football Fence Replacement Yes To remove existing old wood fence and McDonald $ 5,000.00 $ 10,500.00 $ 3,000.00 2020 replace with a chain link fence that would Football/Rugby separate the parking lot from the fields. Fields
Moose Jaw Multisport Facility Flooring Renovation No To install a court floor that could be utilized Hillcrest Sports $ 18,050.00 $ 230,000.00 $ 7,000.00 for basketball, volleyball, badminton and Centre pickleball. Dependent on successful Expression of Interest Submision.
Moose Jaw Tennis Club Court Restoration Yes 2019, Level, wash, repair cracks and repainting of Crescent Park $ 10,747.80 $ 21,495.60 $ 2,750.00 2011, 2004 the 5 tennis courts. Tennis Courts
Wakamow Valley Authority Disc Golf Expansion Yes To add 9 more disc golf targets to Wakamow $ 10,849.60 $ 21,699.20 $ 3,000.00 2020, 2019, 2015, complete the 27 "hole" Course and add Valley 2011 signage. Paashkow Park Disc Golf Course
Totals$ 116,404.90 $ 580,068.92 $ 36,100.00 Page 180 of 207
City of Moose Jaw
COMMUNICATION # PRF-2021-0038
TITLE: 2021-2022 Community Grant Program & Special Events Hosting Grant
TO: Parks, Recreation and Facilities Advisory Committee
FROM: Department of Parks and Recreation
DATE: February 1, 2021
PUBLIC: PUBLIC DOCUMENT
RECOMMENDATION
THAT the Parks, Recreation and Facilities Advisory Committee recommend to City Council that the Saskatchewan Lotteries Community Grant Program allocations attached hereto and forming part of these minutes be approved; and further
THAT the Parks and Recreation Department be authorized to administer and reallocate 2021-2022 Saskatchewan Lotteries Community Grant Program funds on a case by case basis based on the approved policy guidelines.
TOPIC AND PURPOSE
The goal of the Saskatchewan Lotteries Community Support Program is to encourage people to participate in sport, culture, and recreation programs for the sake of their health, well-being, and self-fulfilment. The City of Moose Jaw is responsible for the administration of the grant and follow up requirements.
This report summarizes the Saskatchewan Lotteries Community Grant Program and Special Events Hosting applications for the 2021 - 2022 grant year so that the Parks, Recreation, and Facilities Advisory Committee can adjudicate and provide their recommendations for allocation.
BACKGROUND
The City of Moose Jaw receives funding annually from Saskatchewan Lotteries for the development of recreation, sport, and culture programs in the community. Each year, local organizations are invited to submit applications to access this funding. The deadline was November 30, 2020 for programs occurring between April 1, 2021 to March 31, 2022. The total funds to be allocated for the 2021 - 2022 grant year is $140,497.24.
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DISCUSSION
Grant funds are distributed based on the following guidelines;
Target Population Guidelines set up by Saskatchewan Lotteries states that at least 30% of the overall grant amount must be allocated to target populations such as seniors, indigenous people, persons with disabilities, women, single parent families, etc.
City policy further directs that two-thirds of the 30% shall be distributed (based on a percentage of membership), between the Cosmo’s Senior Citizen Centre and the Moose Jaw and District Seniors Association (MJ&DSA) and the remaining one-third is disbursed in support of other qualifying target group programs.
Cosmo’s and MJ&DSA (2/3) $26,976.40 Other (1/3) $13,488.20 Total Amount $40,464.60
Special Events Hosting City policy indicates that 10% of the annual funding from Saskatchewan Lotteries should be set aside for a Special Events Hosting Grant.
Total Amount $13,488.20
Base Funding The remaining 60% of funding is distributed to organizations based on the Saskatchewan Lotteries Community Grant Program Organizational Guidelines for base grants I to V.
Base I funding is for new, developmental or ongoing programs offered to the entire community with no fees.
Base II funding is for new programs developed with the objective of being established on an ongoing basis.
Base III funding is for programs aimed at expanding participation within existing programs.
Base IV is for one-time projects.
Base V funding is for established ongoing programs. As per the policy, $1,000.00 is to be evenly distributed among the applicants.
Base I-IV $85,544.44 Base V $ 1,000.00 Total Amount $86,454.44
Eligible Organizations: Non-profit organizations that offer sport, culture, or recreation programs are eligible to access these funds. This also includes programs traditionally offered by the Parks and Recreation Department, such as the playground program, youth centres and arena ice
2 Page 182 of 207 extension. These programs have been applied for by the Community Association Directorate and a group representing minor ice arena users. If funding is not provided, these programs will not be offered in 2021-2022.
A summary of the grant applications and recommendations from the Parks and Recreation Department is attached. The full applications will also be available at the meeting for review.
OPTIONS TO RECOMMENDATION
Recommendations for funding amounts have been provided in the attachments but the Committee may allocate funding at their discretion based on the Saskatchewan Lotteries eligibility and merit of the application.
COMMUNICATION PLAN
Calls for applications for the Community Grant Program are advertised in social media, radio ads, press releases, City of Moose Jaw website and direct marketing to user groups.
STRATEGIC PLAN
The Community Grant Program supports the City of Moose Jaw Strategic Vision that We are a Community Built on Values. It also aligns with strategic objectives focused on people and culture/
FINANCIAL IMPLICATIONS
A total of $140,497.24 will be allocated to eligible organizations.
PRESENTATION
Mr. Scott Osmachenko, Recreation Services Manager and Nicole Walchuk, Recreation Program Supervisor will provide a brief overview of this report.
ATTACHMENTS
i. Saskatchewan Lotteries Community Grant Program Organization Guidelines
ii. 2021-2022 Saskatchewan Lotteries Flow Chart
iii. 2021-2022 Saskatchewan Lotteries Community Grant Program Application Summaries
REPORT APPROVAL
Written by: Scott Osmachenko, Recreation Services Manager Reviewed by: Derek Blais, Director of Parks and Recreation Approved by: Jim Puffalt, City Manager
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To be completed by the Clerk’s Department only.
Presented to Regular Council or Executive Committee on ______.
No. ______Resolution No. ______
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Report Approval Details
Document Title: 2021 2022 Community Grant Program and Special Events Hosting Grant - PRF-2021-0038.docx
Attachments: - Sask Lotteries Community Grant Program Guidelines.pdf - 2021-2022 Saskatchewan Lotteries Flow Chart.pdf - 2021-2022 Community Grant Program Application Summaries.pdf Final Approval Date: Feb 4, 2021
This report and all of its attachments were approved and signed as outlined below:
Derek Blais
Jim Puffalt
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POLICY: EFFECTIVE DATE:
Saskatchewan Lotteries Community Grant Revised November 2015 Program Organization Guidelines
SECTION: APPROVED BY
PARKS AND RECREATION City Council – November 17, 2015
1) SASKATCHEWAN LOTTERIES COMMUNITY GRANT PROGRAM
The Saskatchewan Lotteries Community Grant Program provides lottery support to eligible groups to operate activities in sport, culture, and recreation. Funds are allocated based on population. These activities are run by volunteers who help to build viable communities, promote healthy, active lifestyles, and give people an opportunity to build the kind of community in which they want to live, work, and play.
The funding also encourages broad-based community programs and a co- ordinated approach to planning sport, culture, and recreation activities.
The goal of the Saskatchewan Lotteries Community Grant Program is to encourage people to participate in sport, culture, and recreation programs for the sake of their health, well-being, and self-fulfilment The City of Moose Jaw is responsible for the administration of the grant and the final follow-up report.
2) FUNDING ELIGIBILITY
In Moose Jaw, to be eligible for funding, the applicant must be:
• Incorporated under the Non-Profit Corporations Act. • A sport, recreation, and/or culture organization directly servicing the citizens of Moose Jaw. • Funding requests should be for entire programs. • Splinter programs or events are not eligible. • Organizations can apply for funding in each of the three categories. However, application forms will not be accepted in different categories for the same event or program. • Applications that demonstrate a greater financial need may be given priority. • A local Moose Jaw organization, or in the event the applicant is not a Moose Jaw organization, they must partner with a local Moose Jaw organization.
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3) APPLICANTS RESPONSIBILITIES
• Responsible for at least 25% of the total eligible expenses. • Adhere to the program/project detail as outlined in the application. • Confirm by phone or email with the Parks and Recreation Department 30 days prior to the event or program scheduled. • Submit the follow-up report within 60 days of the end date of the event or program. If the deadline is not met funding will be denied for current programs and may be denied for future programs. • Be prepared to discuss your application with Parks and Recreation. • Provide recognition that the projects are supported by the City of Moose Jaw and Saskatchewan Lotteries as participating sponsors during the event.
4) APPLICATION INSTRUCTIONS
a) GENERAL
Application deadline is November 30th each year for programs to operate between April 1st and March 31st the following years.
• Application forms should be typed if possible. (fillable PDF available at www.moosejaw.ca/grants) • The contact person must be identified on the application, including name, address, and phone number. • Each applicant should keep a copy of all forms and information sent to the City for their own records. • If you require assistance, contact the Moose Jaw Parks and Recreation Department on the Fourth Floor of City Hall; Phone (306) 694-4447 or email [email protected].
b) APPLICATION FORM
• Ensure that the official name of the organization, contact name, address, and telephone number, etc., is filled in completely. • Ensure that your Incorporation Number is included on the application. • Provide a complete project description (attachments are welcomed). • Ensure that you indicate the dates of the first and last day of your program. • Answer all questions completely.
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c) SPENDING PLANS
The spending plans must provide a detailed project description and budget for each project.
• Fill out one form per project. • Be as detailed as possible. • Ensure that all required columns and questions are answered in the spaces provided. • Take a copy for your organization and send the original to Parks and Recreation Department.
5) SPECIAL POLICY CONSIDERATIONS REGARDING FUNDING
The following areas do not qualify for funding:
• Construction, renovation, retrofit, or major repairs to buildings. • Maintenance and operation costs of facilities that cannot be directly related to the provision of program or services. • Alcoholic beverages. • Membership fees in other organizations who are eligible to receive lottery funding. • Prizes. • Subsidization of full-time employee costs (Full-time means more than 35 hours per week for a period exceeding three (3) months). • Food or food related costs; (this includes catering, supplies, coffee pots, coffee, etc.). • Out-of-province activities and travel. • Uniforms or personal items such as sweatbands and hats. • Conferences, meetings or AGM’s
6) RETROACTIVE FUNDING
The City will not provide retroactive funding for projects scheduled prior to the applicant's grant period.
7) LATE APPLICATION POLICY
Any application that is postmarked after the deadline date is considered LATE. A late application may be considered but the applicant may not receive any funding for that particular grant year.
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8) CHANGE TO SPENDING PLAN POLICY
A written request for a change in spending plan must be made to the City within the grant period. The change in spending plan must provide a detailed explanation of any new project and must be approved before you proceed.
For Example: The curling clinic was cancelled due to lack of ice. In its place, we wish to purchase badminton equipment with the $500 of CGP funds originally allocated to the curling clinic. Badminton equipment to be purchased will include birdies, racquets, and nets.
9) COMMUNITY GRANT PROGRAM
In conjunction with Saskatchewan Lotteries, the City of Moose Jaw will administer the allocation of funds to local, incorporated groups, which provide services of a sport, recreation or cultural nature.
Grant funding shall be divided into the following three categories:
a) TARGET GROUP GRANT
• As required by Saskatchewan Lotteries, a minimum of 30% of funding received shall be used for programs which encourage more participation among "target populations", such as aboriginals, seniors, women, the economically disadvantaged, persons with a disability and single-parent families. • Within the City of Moose Jaw, two-thirds of the 30% shall be divided between the Cosmos Senior Citizens Centre and the Moose Jaw and District Seniors Association, based on a proportionate membership basis. • The remaining 10% shall be disbursed in support of other qualifying target group programs, which may include additional senior citizens programs.
b) BASE GRANT
The Community Grant funds remaining, after the allocation to the target groups and the Special Events Hosting Grant, shall make up the base grant.
The base grant shall be distributed utilizing the following priority list:
i. New, developmental or ongoing programs recognized by the City of Moose Jaw and offered to the entire Community, with no direct participation, membership or registration fees.
A minimum of 60% of the available base grant funding will be allocated to programs of this nature.
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NOTE: This priority category can be expanded from time to time, at the discretion of the Committee, to include city wide programs that may have a fee attached to them or may increase the amount allocated in this category above the 60% funding cap. (ex: extending the indoor rink operating season.)
ii. New programs developed with the objective of being established on an ongoing basis. To be considered a new program, the program cannot have been offered previously within the past twelve (12) months within the City of Moose Jaw.
iii. Developmental programs aimed at expanding participation within existing programs.
iv. One-time projects.
v. Established ongoing programs
Provided the program meets the grant criteria guidelines, $1,000 will be evenly distributed among the applicants in this category. Only one (1) application per organization is permitted.
Groups applying for funding must be local, incorporated, and provide services of a sport, recreation, or cultural nature.
The Parks and Recreation Advisory Committee may request that groups attend a meeting to discuss their application. c) SPECIAL EVENTS GRANT
A maximum of 10% of the annual funding received from Sask. Lotteries (effective for the 2016-2017 Community Grant Program) will annually be allocated to local organizations, to host sport tournaments, cultural events and annual events, festivals etc. within the City of Moose Jaw that will encourage visitors to Moose Jaw. If in any given year all the funds in this category are not distributed they will be transferred to the base grant category for distribution.
Objective To encourage local organizations to host sport tournaments, cultural events, annual festivals celebrations etc. in the City of Moose Jaw that will encourage visitors to Moose Jaw.
Funding Source The City of Moose Jaw has allocated up to 10% of the annual funding received from Sask. Lotteries (effective for the 2016-2017 Community Grant Program).
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Eligibility
Assistance may be provided to local groups:
i. Bidding to host a Provincial, Western Canadian, National, or International event, not previously hosted within two proceeding years.
ii. Hosting Provincial, Western Canadian, National, or International athletic or cultural events of amateur status. Events hosted year after year will be considered annual and funded as such.
iii. Hosting major annual events at least two days long with a minimum of 48 participants of which 80% are non-resident. iv. Developing an annual event, festival, celebration, etc. that will encourage visitors to Moose Jaw.
Proof of participation may be requested in the form of registration forms, hotel receipts, etc. Individuals who pay a registration fee to attend the event will be classified as a participant (proof of participation and the sanction requirement does not apply to the major local level of funding). Presenters, leaders, spectators, and special guests do not qualify as participants. Organizations will be requested to provide proof of the scope of their event including, written confirmation from the sanctioning governing body based on the following criteria.
• Bid to Host Must be for an event of Provincial or greater status.
• International Event Must be sanctioned by the international governing body and involve at least two (2) countries.
• National Event Must be sanctioned by National governing body and involve at least five (5) Provinces and/or Territories.
• Western Canada Event Must be sanctioned by participant’s provincial governing bodies and involve at least three (3) of the four (4) Western Provinces.
• Provincial Event Must be sanctioned by the Provincial governing body and involve at least four (4) of the Provincial Districts.
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• First Annual Major Must involve a minimum of 48 participants of Local Event which 80% are non- residents, the event must be no less than two days in length and not previously hosted within two proceeding years.
• Second and Subsequent Events hosted for the second or more Major Local Event years, year after year, ongoing without an interruption.
• First Annual Festival Must show that the event is new and will be sustainable in future years and not previously hosted within two proceeding years.
• Second and Subsequent Events hosted for the second or more years, Annual Festivals year after year, ongoing without an interruption.
10) FUNDING ALLOCATION PROCEDURES & FUNDING LEVELS
The funds will be disbursed annually in January of each year. Organizations will be invited to submit their request for funding to the Parks and Recreation Advisory Committee. The Committee will review the requests and recommend to City Council which projects they believe should be approved.
Special Event Hosting Grant applicants must put down the number of participants as well as the number of spectators on their application.
When reviewing the submissions, the Committee will use the following priority list if required:
i) Bid to Host grants • International: 75% of costs to a maximum grant of $700. • National (Canadian): 75% of costs to a maximum grant of $600. • Western Canadian: 75% of costs to a maximum grant of $500. • Provincial: 75% of costs to a maximum grant of $400.
ii) International/National Event up to $15.00/participant.
iii) Western Canadian Event: up to $10.00/participant. 7
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iv) Provincial Event: up to $5.00/participant.
v) Major Local Events • first annual; up to $5.00/participant (new event only) • second and subsequent years up to $1.00/participant.
Applications received after the annual review may be considered based on approved policy guidelines providing there are available surplus funds from the previous year's review. This provision will be administered by the Parks and Recreation Department and applied only if the request cannot wait for the next annual review.
11) METHOD OF PAYMENT
Organizations will be reimbursed after the event and upon submission of the following:
• Revenue and expense statement signed by two members of the executive or an audited financial statement. • A list of all participants including addresses. • Proof of incorporation. • Proof of advertising that recognizes Saskatchewan Lotteries and The City of Moose Jaw. • Completed City of Moose Jaw and Saskatchewan Lotteries Follow-up Forms.
12) OTHER CONSIDERATIONS
• If all funds are not disbursed the remaining funds will be transferred to the Community Grant Program base amount for distribution via that program's criteria. • Groups must publicly acknowledge the City of Moose Jaw and Sask Lotteries as a participating sponsor during the event. • THAT no event shall be funded twice by the City of Moose Jaw through grant funding in the same grant year. • Events hosted for the second or more years, year after year, ongoing without an interruption will be considered annual and funded as such. • All applicants must be incorporated under the Non-Profit Corporations Act. • There will be no retroactive funding of events.
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13) OTHER CONSIDERATIONS
If you need assistance or have questions about the grant program, please call (306) 694-4447 for advice and background information to help you with the project planning and grant processes.
If you need a copy of the grant application package, come to the Parks & Recreation Department, 4th floor, phone (306) 694-4447 or visit www.moosejaw.ca/grants Email: [email protected]
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Saskatchewan Lotteries Community Grant Program Flow Chart
April 1, 2021-March 31, 2022 $ 134,882.00 City of Moose Jaw Funding $ 5,615.24 Total Amount $ 140,497.24
Special Events Target Base Amount $13,488.20 $40,464.60 $80,929.20 10% of 2021/2022 Allocation 30% of 2021/2022 Allocation 60% of 2021/2022 Allocation as per City Policy as per Lottery Policy as per City Policy City of Moose Jaw $5,615.24 Base I to V total $86,544.44
Cosmo & MJ&DSA Other Base Base V $26,976.40 $13,488.20 I to IV Ongoing 66% of Target Total 33% of Target Total $85,544.44 $1,000.00 as per City Policy as per City Policy as per City Policy
Base I Free & City Wide
% of % of Membership Membership MJ&DSA Cosmo Base II New
Base III Expanding
Base IV One-Time Saskatchewan Lotteries Community Grant Program Application Summaries Page 196 of 207Page 1
2021/2022 Community Grant Program Base I $85,544.44
Organization Base Project Name Project Description Requested Recommendation Comments
Community Association I Free Swim, Skates & Turf Free weekly times to swim, skate and $37,000 $23,500 Free weekly turf, pool and arena times and additional Directorate Times play on the turf as well as during times during stat holidays and school breaks. school breaks. Community Association I Summer Programs - Supervised summer playground $26,100 $25,000 City Wide. No registration fee or membership. Directorate Playground Program & program offered at 7 locations. Two Youth Activity Centres City wide Supervised Summer Youth Centres. MJ Minor Ice Arena I Winter Extension Program To offer indoor arena program at the $15,000 $15,000 Earlier season benefits all winter users. Organizations Kinsmen Arena and Bert Hunt Arena.
Community Association I Notoriously Active Print and digital communications $10,000 $3,000 Monthly Newsletter, Social Media and Print Marketing Directorate Marketing which has been successful during the with a focus on the target audience. pandemic. Sunningdale/VLA/West I Community Public Provide free public skating during slow $1,605 $1,000 Public Skating at Mosaic Place. Park Community Skating arena times and school breaks. Association Community Association I Bicycle Recycling/Sports Library for used sports equipment and $3,300 $2,500 Free Program for city wide users. Directorate Equipment Bank bikes.
Community Association I Outdoor Winter Programs To expand activities at outdoor rinks, $2,000 $1,000 Enhance existing outdoor winter opportunities offered. Directorate crokicurl and add other activities outdoors for families to embrace winter in Sask. Sunningdale/VLA/West I Holiday Skate & Craft Provide free public skating, curling, $4,300 $1,300 One-day, full building event at Mosaic Place, to bring Park Community make a craft and enjoy other the community together to celebrate the Christmas Association Christmas Favorites. Season. Wakamow Valley I Winterfest Winterfest with skating, snowshoeing $2,250 $2,250 City Wide Free Event. and environmental stewardship.
Requested $101,555.00 $74,550.00 Amount Available $85,544.44 Difference $16,010.56 Saskatchewan Lotteries Community Grant Program Application Summaries Page 197 of 207Page 2 2021/2022 Community Grant Program Base II-IV Funds to be determined
Organization Base Project Name Project Description Requested Recommendation Comments
Sunningdale/VLA/West II Strutting with Strollers Year round, weekly instructor lead $675 $500.00 New program in Mosaic Place for moms and babies. Park Community fitness class on the concourse to Association promote fitness for new moms and a Moose Jaw Skating Club II Power Skating Programplace Provide to a connect developmental with other program moms. to $2,500 $2,000.00 New program to the Skating Club hoping to attract a assist with skating skills for hockey new demographic to their Club. programs. Community Association II Kindergym Start up of a Kindergym time to $1,500 $1,094.44 New program to promote fitness for families and keep Directorate coincide with adult fitness. children active. Moose Jaw Flying Finns III Developmental Swim Swim Camp to attract new swimmers $500 $400.00 Expansion of existing program. Camp and potential new members. Moose Jaw Rugby III Junior Program Junior Rugby for boys and girls. $2,200 $1,550.00 Hoping to start league in 2021couldn't in 2020. Second Grant year applying for funds. Currently no Rugby program in Moose Jaw for Youth 13-18yrs. Moose Jaw Rugby III Senior Program Adult Rugby for men and women. $4,664 $2,800.00 Hoping to start league in 2021couldn't in 2020. Second Grant year applying for funds. Pickleball Moose Jaw III Learn to Play Pickleball Learn to Play events for youth/family $1,575 $1,250.00 Were hoping to start in 2020 and weren't able to. and adult and seniors. Fastest growing sport in North America. Moose Jaw Minor III Expanding 13 Under Expanding number of teams. $1,000 $750.00 Expansion of existing program. Baseball Association Division Moose Jaw Minor IV Elite Education Program AAA Players to gain baseball $850 $650.00 One time training program Baseball Association knowledge by taking Coaching & Umpire Courses. Requested $15,464.00 $10,994.44 $0.00 Amount Available $10,994.44 Difference $4,469.56
2021/2022 Community Grant Program Base V $1,000.00 $1000 divided evenly as per policy among groups. Organization Base Project Name Project Description Requested Recommendation Comments
Saskatchewan Festival Of V Writers in School Brings authors into classrooms to work $1,875 $250.00 Free for participants in schools. Offered a few years Words Inc. on creative writing and spoken words. now Moose Jaw Minor V Rally Cap Program General operations of Rally Cap $500 $250.00 Learn to Play baseball program. Has colored caps Baseball Association Program. similar to swimming lesson badges. Offered a few years now. Moose Jaw Skating Club V CanSkate Learn to Skate Program for beginner skaters to $4,000 $250.00 New program to the Skating Club hoping to attract a Program introduce the skills of skating preparing new demographic to their Club. kids for hockey or figure skating. Hilcrest Golf V Junior Golf Program Kids golf program, to enhance skills. $2,000 $250.00 They started this program up again 2yrs ago. Looking to expand it. Requested $8,375.00 $1,000.00 Amount available $1,000.00 Difference $7,375.00 Page 198 of 207 Saskatchewan Lotteries Community Grant Program Application Summaries Page 3 2021/2022 Community Grant Program Target $40,464.60 Two thirds of total target allocation to Senior Organizations. Target - Seniors $26,976.40 Allocated amount for each organization will be based on their membership numbers from their financial statement. Organization Target Project Name Project Description Request Recommendation Comments Moose Jaw & District Seniors Operating Costs Centre offers over 50 different sports, Senior Association wellness modules, crafts, cards, etc. for seniors. Cosmo Senior Citizens Seniors General Activities A recreational centre for seniors to be $26, 976.40 $26,976.40 Recreation for Seniors at the respected Centres. Centre involved and socialize with their peers; keeping them alert and busy contributing to better mental and physical health. Saskatchewan Lotteries Community Grant Program Application SummariesPage 199 of 207 Page 4 Target - Other $13,488.20 One third of total target allocation. Organization Target Project Name Project Description Request Recommendation Comments Moose Jaw Special Persons with Special Olympics Program focused on giving special $ 5,000.00 $ 3,750.00 Bowling, Floor Hockey, Curling, Bocce Ball, Athletics, Olympics Disability needs individuals and opportunity to Soccer and Active Start. participate and get active in the City of Moose Jaw. Moose Jaw Rugby Club Women Female Coaching To get a female properly trained to $ 412.50 $ 300.00 To compliment Junior Girls and Women's Rugby Project enhance Coaching Staff. Currently no teams. certified female coaches for our Junior girls program or Senior Women's team. Community Association Seniors 55+ Fitness Group Fitness Class to improve $ 1,000.00 $ 500.00 40 Seniors per week 4 times a day. Directorate opportunity to 55+ population Moose Jaw Families For Persons with Imagine Inclusion Offered year-round through the $ 6,620.00 $ 3,500.00 Expenses included Fitness Classes, City Rec Passes, Change Disability Program Kinsmen Inclusion Centre. Music Therapy, and Education. Moose Jaw Museum and Single Parent CreateABILITIES Art and Culture Summer Programs for $ 3,500.00 $ 2,000.00 Classes for those with learning differences and special Art Gallery Economic disadvantaged youth and fall classes. needs. Person with Disability Moose Jaw Community Economic Multi-Sport Program A way for local kids to try a bunch of $ 1,000.00 $ 500.00 New program. Doubles as a way to help promote Association Directorate Single parent sports in a week long "camp" leading local sports groups and Recreation facilities. Helps families up to those sports starting their regular families find info on a bunch of sports in one event. seasons. Wakamow Valley Single Parent Disc Golf Summer Camp Learn to Play Disc Golf with equipment $ 2,000.00 $ 1,238.20 Free of charge with goal of sustainable participation. Authority Economic included. Person with Disability North West Community Women Women & Children Only Allows participation for swim to support $ 1,200.00 $ 500.00 Program runs twice a month for women and children. Association Economic Swim religious or culture. North West Community Seniors Pickleball Senior program during the summer to $ 2,160.00 $ 500.00 Program runs during the summer months in the Association support growing activity. Kinsmen Arena. East Side Community Economic Newcomers Water Swim lessons developed for new $ 1,000.00 $ 500.00 Newcomers swim lessons are specially designed for Association Safety Program Canadians with focus on how to be the needs of new Canadians. safe in swimming pools. Hillcrest Golf Course Seniors Silver Social on the 19th Provide a social coffee house for $ 2,350.00 $ 200.00 Will include educational programs, bringing in services Hole seniors each day following their golf like hearing tests, along with speakers to target the game to enhance quality of life and senior population. social skills. Requested $ 26,242.50 $ 13,488.20 Amount available $ 13,488.20 Difference $ 12,754.30 Saskatchewan Lotteries Community Grant Program Application Summaries Page 200 of 207Page 5 2021/2022 Community Grant Program Special Events $13,488.20
Organization Scope Event Event Description Number of Rate Eligible Recommendatio Comments Participants n Sask Shuffleboard International Floor Shuffleboard Floor Shuffleboard Tournament with 70 $15.00 $1,050 $787.50 Teams from Western Association Annual Tournament international teams Canada and Northern July 19-22, 2021 USA. Curl Moose Jaw Inc National Canadian Wheelchair National Wheelchair Curling hosted at 100 $15.00 $1,500 $1,162.70 Teams from all over Curling Championships Moose Jaw Ford Curling Centre Canada. February 2022 Sask Shuffleboard Western Moose Jaw Team Floor Shuffleboard Tournament with 8 64 $10.00 $640 $480.00 Teams from Western Association Canadian Shuffleboard teams of 8 players. Canada. Annual Tournament May 27 - 29, Control Jiu Jitsu Provincial South2021 Sask Grappling Control Jiu Jitsu Tournament 150 $5.00 $750 $562.50 Provincial event with Annual Championships competitors for 6 to April 2021 65+ yrs. Moose Jaw Minor Provincial Provincials - Baseball Provincial Baseball Tournament. 250 $10.00 $2,500 $1,875.00 Host 5-10 teams from Baseball Association Inc Annual Sask. July & August 2021 the Province. Saskatchewan Festival of Provincial Sask Festival of Words Annual Festival to showcase annual 100 $10.00 $1,000 $750.00 Annual Event. Words Annual July 15 - 18, 2021 writers and readers for all ages. Moose Jaw Flying Fins Provincial Junior Provincial Tournament for swimmers to qualify for 275 $10.00 $2,750 $2,062.50 Two day Provincial Annual March 4-6, 2022 higher level meets in out of Sask. Swim meet. Moose Jaw Flying Fins Provincial MJKFF Open Invitational Only Open Invitational outdoor 280 $10.00 $2,800 $2,100.00 Two day Provincial Annual June 19/20, 2021 sanctioned meet in Sask. Swim meet. Moose Jaw Rugby Club Major Local 7's Rugby Tournament Tournament for Universities to qualify 210 $5.00 $1,050 $787.50 Local two day New Sept 18/19, 2021 for National Competitions. tournament. Moose Jaw Community Major Local Kinsmen Sportsplex 25th Celebration of 25 years of the Kinsmen 1500$ 1.00 $1,500 $1,125.00 Week of celebrations Association Directorate Anniversary Sportsplex during September. Sept 10-17, 2021 Moose Jaw Community Major Local Yara Centre 10th Free turf and track times, lawn games, 1200$ 1.00 $1,200 $900.00 Week long event of Association Directorate Birthday Celebration bouncy castles, fitness classes celebratory activities Nov 8 - 12, 2021 Moose Jaw Festival of Major Local Dance Festival Planning for a large competition if 450 $1.00 $450 $337.50 Annual Dance Festival. Dance Annual May 5-9, 2021 pandemic limits provincial travel will Dancers are 5 to 18yrs. have a smaller City Dance Festival. Moose Jaw Music Major Local Moose Jaw Music Annual Music Festival hosted with 200 $1.00 $200 $150.00 Perform in a friendly Festival Annual Festival Association formal evaluations environment. Ages 5 - April 17 - 24, 2021 25yrs. Hillcrest Golf Club Major Local Women Fore Women Local Golf Tournament to promote 144 $1.00 $144 $108.00 Women in sport golf Annual Tournament equality and leadership. event. Applied in prior July 2021 years. Moose Jaw Skating Club Major Local Ice Show Annual Showcase of their Clubs' 200 $1.00 $200 $150.00 Annual showcase of Annual March 21, 2022 Skaters club's skaters. Saskatchewan Festival of Major Local LitCon One day virtual workshop for 200 $1.00 $200 $150.00 Networking of Words Annual Sept 2021 independent writers and authors. emerging writers in a (planning virtual due to Pandemic) cultural setting. Requested $17,934.00 $13,488.20 Amount available $13,488.20 Difference $ 4,445.80 Page 201 of 207
City of Moose Jaw
COMMUNICATION# CC-2021-0042
TITLE: Bylaw No. 5635 – Zoning Amendment Bylaw, 2021 (1)
TO: City Council
FROM: Department of Planning and Development Services
DATE: 4 February 2021
PUBLIC: PUBLIC DOCUMENT
RECOMMENDATION
THAT City Council give 1st, 2nd and 3rd reading to Bylaw No. 5635, Zoning Amendment Bylaw, 2021 (1).
TOPIC AND PURPOSE
The purpose of the proposed Bylaw is to rezone 212 & 218 River Street West from M1 – Light Industrial to C2 – High Density Commercial District to accommodate a community service and supportive housing establishment.
BACKGROUND
At the regular meeting of City Council on December 14, 2020, the following motion was passed:
“THAT the rezoning application for Lots 53 & 54, Block 108, Plan No. 99MJ06781 Ext. 0 from M1 – Light Industrial District to C2 – High Density Commercial District proceed for public notice and bylaw preparation subject to receiving a favourable environmental assessment for commercial/residential development.”
City Administration has received a satisfactory environmental report from the environmental consultant.
Page 202 of 207
The bylaw was advertised in the January 27th and February 3rd publications of the Moose Jaw Express and was posted on the City’s website. Notices were sent to property owners within 90 metres of the proposed rezoning. No responses have been received to date.
If City Council is inclined to support the Bylaw and clause-by-clause debate is not required, the following motion would be in order, while in Committee of the Whole (Bylaws):
“THAT clause-by-clause consideration of the Bylaw be and is hereby dispensed with and that the said Bylaw be approved in its entirety.”
ATTACHMENTS
1. Bylaw No. 5635, Zoning Amendment Bylaw, 2021 (1).
REPORT APPROVAL
Written by: Selena Kirzinger, Development Officer Reviewed by: Michelle Sanson, Director of Planning and Development Reviewed by: Tracy Wittke, Assistant City Clerk Approved by: Jim Puffalt, City Manager Approved by: Fraser Tolmie, Mayor
To be completed by the Clerk’s Department only.
Presented to Regular Council or Executive Committee on ______.
No. ______Resolution No. ______
2 Page 203 of 207
Report Approval Details
Document Title: Bylaw No. 5635, Zoning Amendment Bylaw 2021 (1) - CC-2021-0042.docx
Attachments: - Bylaw No. 5635 -Zoning Bylaw Amendment, 2021 (1) (1).doc
Final Approval Date: Feb 9, 2021
This report and all of its attachments were approved and signed as outlined below:
Michelle Sanson
Tracy Wittke
Jim Puffalt
Fraser Tolmie
3 Page 204 of 207
BYLAW NO. 5635 ZONING AMENDMENT BYLAW, 2021 (1)
THE COUNCIL OF THE CITY OF MOOSE JAW ENACTS AS FOLLOWS:
1 Bylaw No. 5346, Zoning Bylaw of the City of Moose Jaw is amended in the manner set forth in this Bylaw.
2 The SE Quadrant Zoning Map in Section 12 is amended by rezoning Lots 53 & 54, Block 108, Plan No. 99MJ06781 Extension 0, from M1 – Light Industrial District to C2 – High Density Commercial District as shown on the map attached as Appendix A to this Bylaw.
3 This Bylaw comes into force on the day of passage.
READ a first time February 16, 2021.
READ a second time February 16, 2021.
READ A THIRD TIME AND PASSED ON
______MAYOR CITY CLERK
Page 205 of 207 2
Appendix A
Page 206 of 207
CITY OF MOOSE JAW ANSWER TO ENQUIRY
DATE: February 2, 2021 File No. 400-3
TO: City Council
FROM: Department of Engineering Services
SUBJECT: Answer to Verbal Enquiry of 2021 – Repair of Manhole Covers on Diefenbaker Drive
At the regular meeting of City Council held on January 11, 2021, Councillor Froese asked a verbal enquiry regarding the repair of manhole covers on Diefenbaker Drive by the hotels, to which Administration indicated it will provide a written Answer to Verbal Enquiry.
The area where manhole covers are protruding abnormally above the road, was a part of the new development on Diefenbaker Drive from Lancaster to Thatcher Drive East. Sections of this road have not received a second application of asphalt, which is the source of the protruding manholes. That is a typical approach in new developments to reduce damages to infrastructure as a result of construction.
The road has been evaluated, with a Pavement Condition Rating that warrants inclusion in the 2021 Capital Project Paved Road list. Pavement enhancements to the affected roads will also include proper placement of pavement around the manhole covers. Any damaged manholes will be noted at that time.
Report Approval
Written by: Bevan Harlton, Director of Engineering Services Reviewed by: Tracy Wittke, Assistant City Clerk Approved by: Jim Puffalt, City Manager Approved by: Fraser Tolmie, Mayor
Page 207 of 207 Page 2 November 26, 2018 Enquiry #6 - 2018
Report Approval Details
Document Title: Answer to Verbal Enquiry - Repair of Manhole Covers on Diefenbaker Drive - CC-2021-0040.docx
Attachments:
Final Approval Date: Feb 5, 2021
This report and all of its attachments were approved and signed as outlined below:
Bevan Harlton
Tracy Wittke
Jim Puffalt
Fraser Tolmie
C:\Program Files\eSCRIBE\TEMP\10424959480\10424959480,,,Answer to Verbal Enquiry - Repair of Manhole Covers on Diefenbaker Drive - CC-2021-0040.docx