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City of Moose Jaw for a Term of Office to Commence Immediately and to Conclude December 31, 2022

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City of Moose Jaw for a Term of Office to Commence Immediately and to Conclude December 31, 2022 CITY COUNCIL Tuesday, February 16, 2021, 5:30 p.m. Council Chambers, 2nd Floor, City Hall 1. CALL TO ORDER 2. PUBLIC ACKNOWLEDGEMENTS 3. ADOPTION OF MINUTES a. Regular City Council Meeting Minutes - February 1, 2021 4. MOTION TO GO INTO THE COMMITTEE OF THE WHOLE a. Council Appointment to the Moose Jaw Tourism Board, CC-2021-0044 b. Fourth Quarter 2020 Financial Report, CC-2021-0041 c. City Department Quarterly Reports, CC-2021-0037 d. Administrative Review Officer – 2020 Annual Report, CC-2021-0039 e. Approval for Transfer of Geothermal Wells to SaskWater, CC-2021-0046 f. WW16 Water Supply Transmission Line Phase II – Change Order, CC-2021-0030 5. ADOPTION OF THE REPORT OF THE COMMITTEE OF THE WHOLE 6. REPORTS OF THE STANDING COMMITTEES OF CITY COUNCIL a. Executive Committee - February 1, 2021 7. MATTERS ARISING FROM REPORTS OF STANDING COMMITTEES a. Executive Committee - February 1, 2021 8. REPORTS OF ADVISORY AND OTHER COMMITTEES a. Public Works, Infrastructure and Environment Advisory Committee - February 3, 2021 b. Youth Advisory Committee - February 4, 2021 Page 2 of 207 c. Parks, Recreation and Facilities Advisory Committee - February 9, 2021 9. GIVING NOTICE 10. MOTIONS a. Snow Pile Removal (Coun. Luhning) THAT City Council direct Administration to provide a report of costs related to full removal of all snow piles on Priority 1 and 2 roadways for the upcoming budget cycle and such report to include any equipment requirements and maintenance expenses for this type of snow removal from our roadways. b. Appointment of Deputy Mayor THAT Councillor Eby be appointed Deputy Mayor for the ensuing two (2) months effective March 1, 2021 to April 30, 2021 and/or until a successor is appointed. c. Appointment of Chairperson - Executive Committee THAT Councillor Luhning be appointed Chairperson of the Executive Committee for the ensuing two (2) months effective March 1, 2021 to April 30, 2021 and/or until a successor is appointed. d. Appointment of Chairperson - Personnel Committee THAT Councillor Robinson be appointed Chairperson of the Personnel Committee for the ensuing two (2) months effective March 1, 2021 to April 30, 2021 and/or until a successor is appointed. 11. BYLAWS a. Introduction of Bylaw: 1. Bylaw No. 5635 – Zoning Amendment Bylaw, 2021 (1), CC-2021-0042 12. ENQUIRIES 13. RESPONSE TO WRITTEN "ANSWER TO ENQUIRIES" a. Answer to Verbal Enquiry of 2021 – Repair of Manhole Covers on Diefenbaker Drive, CC- 2021-0040 14. PUBLIC FORUM Page 3 of 207 15. ADJOURNMENT A Special Meeting of City Council is scheduled for Monday, February 22, 2021. The next regular meeting of City Council is scheduled for Monday, March 8, 2021. Page 4 of 207 MINUTES Regular Meeting of City Council Monday, February 1, 2021, 5:30 p.m. Council Chambers, 2nd Floor, City Hall PRESENT: Mayor Tolmie Councillor C. Froese Councillor H. Eby Councillor D. Luhning Councillor D. Blanc Councillor J. Logan Councillor K. Robinson 1. CALL TO ORDER Mayor Tolmie called the meeting to order at 5:30 p.m. 2. PUBLIC ACKNOWLEDGEMENTS Councillor Logan rose to acknowledge Moose Jaw Pride for establishing a warming centre at 345 Main St. North where vulnerable city residents can seek shelter indoors to warm up on cold days. 1 Page 5 of 207 3. ADOPTION OF MINUTES a. Regular City Council Meeting Minutes - January 25, 2021 Resolution #: 2021-02-01-572 Moved by Councillor Blanc Seconded by Councillor Eby THAT the minutes of the regular meeting of City Council held on Monday, January 25, 2021 be approved and adopted. Carried 4. MOTION TO GO INTO THE COMMITTEE OF THE WHOLE Resolution #: 2021-02-01-573 Moved by Councillor Luhning Seconded by Councillor Robinson THAT we now go into the Committee of the Whole under the Chairmanship of Deputy Mayor, Councillor Froese to deal with original communications, delegations and petitions. Carried Deputy Mayor, Councillor Froese reported that the Committee of the Whole considered the following communications, delegations and petitions: a. Administrative Review Officer (ARO), CC-2021-0029 Resolution #: 2021-02-01-574 Moved by Councillor Luhning THAT Ms. Saundra Arberry be appointed as the Administrative Review Officer for the City of Moose Jaw for a term of office to commence immediately and to conclude December 31, 2022. Carried b. Landfill Disposal Rates – Potters Canada, CC-2021-0028 Resolution #: 2021-02-01-575 Moved by Councillor Luhning THAT anyone in the gallery who wants to speak to this matter be allowed to do so. Carried 2 Page 6 of 207 Mr. Gilles Lajoie, Manager, Potters Canada, addressed members of City Council. Resolution #: 2021-02-01-576 Moved by Councillor Luhning THAT Potters Canada receive a landfill disposal rate for glass debris of $21.00/tonne for 2021; and THAT Potters Canada receive a landfill disposal rate for glass debris at 50% of the local in town rate for 2022 and then full rate effective January 1, 2023. Carried c. Facilities Building Reserve Funding Requests, CC-2021-0027 Resolution #: 2021-02-01-577 Moved by Mayor Tolmie THAT $45,000 be allocated to PR-11 Library/Art Museum to complete repairs to the Moose Jaw Museum and Art Gallery humidifiers with the source of funding being the Facilities Building Reserve; and THAT $56,525 be allocated to PR-63 Kinsmen Sportsplex to fund the changeroom renovation change orders with the source of funding being a $30,000 transfer from PR-11 Library/Art Museum and a $26,525 transfer from PR-47 Building Improvements. Carried 5. ADOPTION OF THE REPORT OF THE COMMITTEE OF THE WHOLE Resolution #: 2021-02-01-578 Moved by Councillor Logan Seconded by Councillor Eby THAT the report of the Committee of the Whole be taken as read, received and adopted. Carried 3 Page 7 of 207 6. REPORTS OF THE STANDING COMMITTEES OF CITY COUNCIL a. Executive Committee - January 25, 2021 Resolution #: 2021-02-01-579 Moved by Councillor Luhning Seconded by Councillor Froese THAT the report of the Executive Committee meeting dated January 25, 2021 be taken as read. Carried 7. MATTERS ARISING FROM REPORTS OF STANDING COMMITTEES a. Executive Committee - January 25, 2021 Resolution #: 2021-02-01-580 Moved by Councillor Luhning Seconded by Councillor Logan THAT the report of the Executive Committee dated January 25, 2021 be received and adopted. Carried 8. REPORTS OF ADVISORY AND OTHER COMMITTEES a. Youth Advisory Committee - January 7, 2021 Disposition of Report: Resolution #: 2021-02-01-581 Moved by Mayor Tolmie Seconded by Councillor Froese THAT the minutes of the Youth Advisory Committee meeting held January 7, 2021 be received and adopted. Carried 4 Page 8 of 207 b. Investment Committee - January 20, 2021 Disposition of Report: Resolution #: 2021-02-01-582 Moved by Councillor Luhning Seconded by Councillor Robinson THAT the minutes of the Investment Committee meeting held January 20, 2021 be received and adopted. Carried c. Heritage Advisory Committee - January 20, 2021 Disposition of Report: Resolution #: 2021-02-01-583 Moved by Councillor Froese Seconded by Councillor Luhning THAT the minutes of the Heritage Advisory Committee meeting held January 20, 2021 be received and adopted. Carried d. Cultural Diversity Advisory Committee - January 20, 2021 Disposition of Report: Resolution #: 2021-02-01-584 Moved by Councillor Logan Seconded by Councillor Eby THAT the minutes of the Cultural Diversity Advisory Committee meeting held January 20, 2021 be received and adopted. Carried 9. GIVING NOTICE Councillor Luhning rose to give notice that at the next regular meeting of City Council to be held February 16, 2021 she intends to introduce the following motion: 5 Page 9 of 207 Re: Snow Pile Removal "That City Council direct Administration to provide a report of costs related to full removal of all snow piles on Priority 1 and 2 roadways for the upcoming budget cycle and such report to include any equipment requirements and maintenance expenses for this type of snow removal from our roadways." 10. MOTIONS Nil. 11. BYLAWS Nil. 12. ENQUIRIES Councillor Eby asked a verbal enquiry regarding the residential street plowing program, when it will begin, and what it will look like, which was answered by Administration. Councillor Logan asked a verbal enquiry regarding the status of the RFP for the 7th Avenue Bridge, which was answered by Administration. 13. RESPONSE TO WRITTEN "ANSWER TO ENQUIRIES" Nil. 14. PUBLIC FORUM Nil. 15. ADJOURNMENT The meeting adjourned at 6:25 p.m. _________________________ MAYOR _________________________ CITY CLERK 6 Page 10 of 207 City of Moose Jaw COMMUNICATION # CC-2021-0044 TITLE: Council Appointment to the Moose Jaw Tourism Board TO: City Council FROM: City Clerk’s Office DATE: February 4, 2021 PUBLIC: PUBLIC DOCUMENT RECOMMENDATION THAT Councillor Jamey Logan’s appointment to the Moose Jaw Tourism Board for a term of office to expire December 31, 2021 be rescinded; and THAT Councillor Kim Robinson be appointed to the Moose Jaw Tourism Board for a term to commence immediately and to conclude December 31, 2021. EXECUTIVE SUMMARY The purpose of this report to rescind Councillor Logan’s appointment to the Moose Jaw Tourism Board and appoint Councillor Robinson to the Board as the Council representative. BACKGROUND At the regular meeting of City Council held January 11, 2021, a number of appointments were made to City Council Advisory, Associated and Third-Party boards, committees and commissions. DISCUSSION Late in 2020, Council members were asked to indicate the boards, committees and commissions on which they desired to serve. It should be noted that some Councillors had put their name forward for the same board, committee or commission, which a ballot vote was then taken. Once all the appointments to the various boards, committees and commissions were completed it was apparent that the shared number of appointments to the various boards, committees and commissions were not equally distributed among Councillors.
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