December 8, 2017 NOTICE to BIDDERS Sealed
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December 8, 2017 NOTICE TO BIDDERS Sealed proposals will be received by the Board of Water and Light (BWL) up to 2:00 P.M., local time, Tuesday, 01/16/18, for furnishing: RFP Specification: L-5402a REFURBISHED COMBUSTION TURBINE GENERATOR (RCTG) Proposals must be in full accordance with the enclosed Request for Proposal. You are hereby invited to submit a firm fixed Price Proposal (not subject to economic price adjustment) on or before the Bid Due Date listed above, to furnish all design, engineering, labor, supervision, materials, supplies, equipment, and all other services necessary for the REBURBISHED COMBUSTION TURBINE GENERATOR as defined in this request. Proposals shall be submitted in a non-protected, Adobe format and e-mailed to [email protected]. For ease of identification, enter “RFP Title- Bidder’s Name” in the subject line of your e-mail proposal. You will receive an automatic reply to your submittal which confirms the BWL has received your emailed message. Any electronic Proposals must be received by due date/time deadline to be accepted. Electronic Proposals received after deadline will be rejected. ELECTRONIC PROPOSALS SUBMITTED TO OTHER EMAIL ADDRESSES WILL NOT BE ACCEPTED. DO NOT CARBON-COPY (CC) OTHER BWL, KRAMER MANAGEMENT, OR SARGENT & LUNDY REPRESENTATIVES ON PROPOSALS SUBMITTED TO THE SEALED BIDS INBOX. Hard copy proposals are required to be submitted by the next business day after the bid due date and in accordance with the following requirements: “ORIGINAL” Proposal, seven (7) copies and two (2) CD’s containing all proposal documents. Do not include copies of the other BWL RFP documents in your proposal package. Complete the RFP Bid Package Label provided in this RFP and affix it to your bid package. Deliver or mail all hard copy bid packages via one of the methods below by the Close Of Business (COB) on the next business day after the Due Date above: If submitting by private carrier (UPS, Fedex, DHL, etc…) submit to: Board of Water and Light, Attn: Rachelle Hall, New Gas Combined Cycle Plant, 1110 S. Pennsylvania, Building E, Lansing, Michigan 48912. If submitting in person, deliver to: 1232 Haco Drive, Lansing, Michigan 48912. The BWL reserves the right to reject any or all proposals, waive irregularities or technicalities in any proposal, and accept any proposal in whole or in part, which in the opinion of the BWL, is in its best interest. The BWL does not limit the methods or factors to be used for evaluation. Neither this Request for Proposal nor any response thereto shall be construed to commit the BWL to pay cost incurred by Bidder or to award a contract. Questions regarding this RFP will be accepted through Monday, 12/18/2017. Responses to these questions will be issued to all bidders via addenda to this RFP (reference Article 8 in the enclosed Instruction to Bidders). Direct all questions concerning this Request for Proposal, in writing, via email to Rachelle Hall at [email protected]. Sincerely, Rachelle Hall New Gas Combined Cycle Plant (517) 702-6192 (517) 702-6042 Fax [email protected] This document has important legal consequences; consultation with an attorney is encouraged with respect to its use or modification. This document should be adapted to the particular circumstances of the contemplated Project and the controlling Laws and Regulations. INSTRUCTIONS TO BIDDERS FOR PROCUREMENT CONTRACTS Prepared by and Issued and Published Jointly by AMERICAN COUNCIL OF ENGINEERING COMPANIES ______________________ AMERICAN SOCIETY OF CIVIL ENGINEERS ______________________ ASSOCIATED GENERAL CONTRACTORS OF AMERICA ______________________ PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE A Practice Division of the NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS EJCDC P-200, Instructions to Bidders for Procurement Contracts. Copyright © 2010 National Society of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Copyright © 2010: National Society of Professional Engineers 1420 King Street, Alexandria, VA 22314-2794 (703) 684-2882 www.nspe.org American Council of Engineering Companies 1015 15th Street N.W., Washington, DC 20005 (202) 347-7474 www.acec.org American Society of Civil Engineers 1801 Alexander Bell Drive, Reston, VA 20191-4400 (800) 548-2723 www.asce.org Associated General Contractors of America 2300 Wilson Boulevard, Suite 400, Arlington, VA 22201-3308 (703) 548-3118 www.agc.org The copyright for EJCDC P-200 is owned jointly by the four EJCDC sponsoring organizations listed above. The National Society of Professional Engineers (NSPE) is the Copyright Administrator for the EJCDC documents; please direct all inquiries and requests regarding EJCDC copyrights to NSPE. NOTE: EJCDC publications may be purchased at www.ejcdc.org, or from any of the four sponsoring organizations above. EJCDC P-200, Instructions to Bidders for Procurement Contracts. Copyright © 2010 National Society of Professional Engineers, American Council of Engineering Companies, American Society of Civil Engineers, and Associated General Contractors of America. All rights reserved. Table of Contents Article 1 - REQUEST FOR PROPOSAL DOCUMENTS ......................................................................... 1 Article 2 - DEFINED TERMS .................................................................................................................... 1 Article 3 - BIDS RECEIVED ..................................................................................................................... 1 Article 4 - COPIES OF BIDDING DOCUMENTS ................................................................................... 1 Article 5 - QUALIFICATIONS OF BIDDERS.......................................................................................... 2 Article 6 - BIDDER’S REPRESENTATIONS........................................................................................... 2 Article 7 - PRE-BID MEETING................................................................................................................. 3 Article 8 - INTERPRETATIONS AND ADDENDA ................................................................................ 4 Article 9 - CONTRACT PRICE and TIMES ............................................................................................. 4 Article 10 - LIQUIDATED DAMAGES .................................................................................................... 4 Article 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS ......................................................................... 4 Article 12 - PREPARATION OF BID........................................................................................................ 5 Article 13 - BASIS OF BID ........................................................................................................................ 6 Article 14 - SUBMITTAL OF BID ............................................................................................................ 6 Article 15 - MODIFICATION OR WITHDRAWAL OF BID .................................................................. 7 Article 16 - OPENING OF BIDS ............................................................................................................... 7 Article 17 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE ............................................................. 8 Article 18 - EVALUATION OF BIDS AND AWARD OF CONTRACT ................................................ 8 Article 19 – LETTER OF CREDIT AND INSURANCE .......................................................................... 9 Article 20 - SIGNING OF AGREEMENT ............................................................................................... 10 Article 21 - SALES AND USE TAXES ................................................................................................... 10 Article 22 - AVAILABILITY OF LABOR AND MATERIAL ............................................................... 10 Article 23 - VENDOR CYCBERSECURITY QUESTIONNAIRE…………………………………..…10 EJCDC P-200, Instructions to Bidders for Procurement Contracts. Copyright © 2010 National Society of Professional Engineers, American Society of Civil Engineers, American Council of Engineering Companies, and Associated General Contractors of America. All rights reserved. Page i INSTRUCTIONS TO BIDDERS ARTICLE 1 - REQUEST FOR PROPOSAL DOCUMENTS 1.01 The Request for Proposal (“RFP”) consists of the following: A. Notice to Bidders; B. Instructions to Bidders; C. RFP Document, with attachments; 1. Bid Form, with required attachments; 2. Refurbished CTG Technical Bid Specification L-5402a, Rev 0; 3. Agreement between Purchaser and Seller for Procurement Contracts; 4. Standard General Conditions for Procurement Contracts; 5. Refurbished CTG Proposal Data Form (PD); 6. Refurbished CTG Proposal Pricing Form (PP); 7. Clarifications and Exceptions Form; 8. Vendor Cybersecurity Questionnaire; 9. Sworn and Notarized Affidavit of Compliance - Iran Economic Sanctions Act; 10. LBWL Project Management System (e-Builder); 11. Proposal Questionnaire; 12. Proposal Checklist; 13. RFP Bid Package Label; 14. Addenda, if issued. ARTICLE 2 - DEFINED TERMS 2.01 Terms used in these Instructions to Bidders will have the meanings indicated in the General Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below. ARTICLE 3 - BIDS RECEIVED 3.01 Bidder shall submit bids to the Lansing Board of Water and Light (LBWL)