Board of Directors Meeting Wednesday, July 14, 2021 6:00 p.m. Virtual Option: Click Here to Join In-Person Option: Bob Keefer Center 250 S. 32nd Street - Ken Long Room
Agenda Presenter I. Call to Order President Bean
II. Roll Call Superintendent Wargo
III. Flag Salute President Bean
IV. Adjustments to the Agenda President Bean/Superintendent Wargo
V. Public Comment President Bean
VI. Unfinished Business - Oaths of Office A. Denise Bean B. Renee Jones C. Brook Reinhard
VII. Consent Agenda - Action President Bean A. Approval of Minutes 1. June 9, 2021 Regular Meeting B. Approval of Financial Documents 1. May 2021 Claims 2. FY21 07/01/20-05/31/21 Report
VIII. Business: Updates, Discussions, and Presentations A. Employee of the Month Presentation Superintendent Wargo B. Diversity, Equity and Inclusion Monthly Update Mavis Sanchez-Scholes C. CAPRA Monthly Update Jase Newton & Chuck Dinsfriend
IX. Business: Action Items A. Worker's Compensation Insurance Renewal Melissa Taxara/Geoff Sinclair B. Pierce Park Playground Equipment Contract Award Eric Adams C. Georgia Pacific Natural Area Master Plan Adoption Eric Adams D. Dorris Ranch Orchard Ad Hoc Committee Superintendent Wargo E. Vehicle Purchase Authorization - Recreation Dept. Van Jase Newton
X. Other Business A. Board President B. Board Members C. Standing & Special Committees - LCOG/Whilamut CPC/Wildish Theater/Foundation D. Legal Counsel E. Superintendent
XI. Adjournment President Bean OATH OF OFFICE
WILLAMALANE PARK AND RECREATION DISTRICT
STATE OF OREGON ) ) ss. County of Lane )
I, Denise Bean , being first duly sworn on oath, depose and say:
That I will faithfully discharge my official duties as a Director of WILLAMALANE PARK
AND RECREATION DISTRICT to which I have been elected, my term to start the 1st
day of July 2021.
______Director
Name and Signature of Witnesses:
Chris Wig, Board Vice President Date
Michael Wargo, Superintendent Date OATH OF OFFICE
WILLAMALANE PARK AND RECREATION DISTRICT
STATE OF OREGON ) ) ss. County of Lane )
I, Renee Jones , being first duly sworn on oath, depose and say:
That I will faithfully discharge my official duties as a Director of WILLAMALANE PARK
AND RECREATION DISTRICT to which I have been elected, my term to start the 1st
day of July 2021.
______Renee Jones, Director
Name and Signature of Witnesses:
Chris Wig, Board Vice President Date
Michael Wargo, Superintendent Date OATH OF OFFICE
WILLAMALANE PARK AND RECREATION DISTRICT
STATE OF OREGON ) ) ss. County of Lane )
I, Brook Reinhard , being first duly sworn on oath, depose and say:
That I will faithfully discharge my official duties as a Director of WILLAMALANE PARK
AND RECREATION DISTRICT to which I have been elected, my term to start the 1st
day of July 2021.
______Director
Name and Signature of Witnesses:
Chris Wig, Board Vice President Date
Michael Wargo, Superintendent Date Board of Directors Meeting Minutes Wednesday, June 9, 2021 6:00 PM This meeting was held in-person and via videoconference ☒ Draft ☐ Board Approved
I. Call to Order President James called the June 9, 2020 Board meeting to order at 6:04 p.m.
II. Roll Call Board Members Present: President Greg James, Director Lee Beyer, Director Renee Jones, and Director Chris Wig. Vice President Denise Bean was absent.
Staff Present: Superintendent Michael Wargo, Eric Adams, Chuck Dinsfriend, Teri Gutierrez, Betty Nielsen, Kenny Weigandt, Jase Newton, David Kieffer, Tracy Kribs, Dune Erickson, Joyce Shepherd, Lisa Albert, Daniels Schewlakow, Mavis Sanchez-Scholes, and Jo Schutte, recorder.
Guests Present: Kristin Denmark, Legal Counsel, Sonya Tafejian, Geoffrey Sinclair, Mary Steinberg- Pichey, Joan Morgan, and Roy (no last name given).
III. Flag Salute President James led the group in the Pledge of Allegiance.
IV. Adjustments to the Agenda President James said that agenda items IX. Business: Action Items, B, C, D, and J would be moved to the consent agenda, and item IX. H. would be discussed at the next board meeting in July.
V. Public Comment Joan Morgan, In-District Resident Joan Morgan addressed the Board about providing additional accessible parking spaces at Willamalane Park Swim Center.
“Sonja”, logged in as Mary Steinberg (Did not indicated in or out-of-district) Sonja addressed the Board about the use of Roundup and other chemicals used at Dorris Ranch. She felt that Willamalane needed to transition to using organic alternatives.
Jennifer Eisele, In-District Resident Jennifer Eisele addressed the Board about the use of post-emergent herbicides at Dorris Ranch. She said that good signage and improved communication would be helpful in alerting the public prior to using herbicides at Dorris Ranch and other parks.
VI. Consent Agenda – Action A. Approval of Minutes - May 12 and May 19, 2021 B. Approval of Claims – April 2021 C. Approval of Financial Board Report - FY21 07/01/2020-04/30/2020 D. 2022-2026 Five Year Budget Plan Approval E. Retirement and Deferred Compensation Trustees – Resolution 20-21-05 F. State of Oregon Treasury Investment Pool Signer – Resolution 20-21-06 G. Park Services Vehicle Purchase Authorization
Regarding the financial report, Director Jones asked if the bank reconciliations had been completed yet. Betty Nielsen reported that they were indeed complete.
Director Beyer, seconded by Director Wig, moved to approve the consent agenda. The motion passed unanimously, 4:0.
VII. Business: Reports, Updates & Discussion A. June Employee of the Month Superintendent Wargo and Eric Adams, Planning, Parks and Facilities Division Director, introduced Brett Parsons, Natural Resources Specialist, as employee of the month for June 2021.
B. Diversity, Equity, and Inclusion (DEI) Monthly Update Mavis Sanchez-Scholes, DEI Supervisor, referred to an agenda memo included in the board packet and went over highlights for the month of May which included updates on the DEI strategic action plan, communication plan, DEI organizational outreach, and committee activities. The report also included District education and training and Mavis shared that the Recreation Services Division completed required DEI training.
C. CAPRA Monthly Update Jase Newton, Recreation Services Division Director, and Chuck Dinsfriend, Information Technology Manager, presented an agenda memo included in the board packet on the CAPRA report for the month of May. 437 tasks had not been started (down from 480 in May), 243 were in progress, and 242 had been completed (up from 214 in May).
D. Olympic Trials Race Walk Event Update Jase Newton presented an agenda memo included in the board packet and gave an update on Olympic Trials Race Walk Event on Saturday, June 26 at 9:00 a.m. Community activities would take place before and after the official event and would include both children and adult Race Walk clinics. Cheer Kits would be available to help represent each Race Walk participant, and awards would be presented at 11:00 a.m.
VIII. Public Hearing – FY 2022 Approved Budget A. President James opened the Public Hearing at 6:55 p.m. to adopt the FY 2022 Budget approved by the Board of Directors on May 19, 2021. There was no public comment. B. President James closed the Public Hearing at 6:56 p.m.
IX. Business: Action Items A. Approval of FY 2022 Board Budget Resolution 20-21-04 Betty Nielsen, Chief Financial Officer, presented resolution 20-21-04 to adopt the FY2022 budget, levy, and categorized taxes, and make appropriations. She referred to two attachments included in the board packet: FY2022 Summary of Funds; Resolution 20-21-04.
Director Wig, seconded by Director Beyer, moved to approve Resolution 20-21-04 to adopt the FY 2022 Budget with a tax rate of $2.0074 per thousand of assessed value levy for bonded debt of $1,332,250, and make appropriations for a total budget of $24,955,021. The motion passed unanimously, 4:0.
B. Fiduciary Insurance Coverage Approval Betty Nielsen presented an agenda memo included in the board packet on fiduciary insurance coverage for Willamalane. She said that per the FY 2020 audit, the auditors found and recommended the following:
“In reviewing fidelity insurance coverage we noticed that the District often carries cash and investment balances in excess of the insurance overage amount. We recommend that the Board of Directors examines this exposure risk and make a determination as to the amount of insurance coverage they feel is prudent in regard to their oversight.”
Geoff Sinclair of Brown and Brown Northwest, Willamalane’s agent of record, reported that Willamalane’s crime coverage insurance through Special District Insurance Services was currently at $1 million dollars with a $10,000 deductible. In his opinion, this amount was reasonable and also in line with other special districts in Oregon. He did not feel that Willamalane needed to purchase any additional insurance coverage. With this recommendation, the Board chose not to take any further action.
C. FY 2022 Cost of Living Adjustment and Pay Increase Approval Cost of Living Adjustment - Teri Gutierrez, Human Resources Manager, presented an agenda memo included in the board packet requesting a 1.5% COLA for all bargaining and non-bargaining employees. She stated that the current AFSCME collective bargaining agreement designated a 2.5% increase, however due to the financial impacts of the pandemic the Union agreed to reduce the COLA to 1.5% for FY22.
Minimum Wage Feathering – Betty Nielsen presented information on the minimum wage for the Springfield area and said that it would increase by $0.75 on July 1, 2021 and again in July 1, 2022 bringing the minimum wage to $13.50. Due to the upcoming increases, the management team members requested approval to increase the lowest five wages of the wage scale as followed: Range B – 6.7%, range C – 5.5%, range D – 4.8%, range E – 4.0%, and range E – 3.3%.
Director Jones, seconded by Director Wig, moved to approve a total increase of 1.5% cost of living adjustment for all employees and to approve increases in ranges B through F as presented, effective June 27, 2021 for hourly staff and July 1, 2021 for salary staff. The motion passed unanimously, 4:0.
D. Appearance, Uniform and Personal Hygiene Policy Teri Gutierrez presented an agenda memo included in the board packet to approve the revised Appearance, Uniform and Personal Hygiene Policy, previously referred to as the Dress Code Policy. She reported that at the November board meeting the Board approved a temporary amendment until an updated and revised policy was complete.
President James, seconded by Director Beyer, moved to approve the Appearance, Uniform, and Personal Hygiene Policy (formerly known as the Dress Code Policy) as presented. The motion passed unanimously, 4:0.
E. Thurston Hills Natural Area Phases II Construction Contract Award Fraser MacDonald, Natural Resources Planner, presented an agenda memo (included in the board packet) requesting approval by the Board to award a contract to Oregon Woods, Inc. for the construction of the second phase of trails in the Thurston Hills Natural Area. Second phase construction plans included construction of four trail segments for both multi-use and mountain bike trails.
Fraser reported that of the three bids that were received, the lowest bid from Petrichor Construction, LLC was determined to not be a contender pursuant with Oregon statute 279B.110 and Oregon Administrative Rules 137-049-0440. A formal protest from Petrichor had been received and an administrative review was being conducted. The second lowest bid from Oregon Woods, Inc. had met all bid requirements and staff recommended the Board accept their bid of $266,500.
Director Beyer, seconded by Director Wig, moved to authorize the Superintendent to execute an agreement with Oregon Woods, Inc. for trail construction services at Thurston Hills Natural Area for second phase trail construction for an amount not to exceed $266,500. The motion passed unanimously, 4:0.
F. Whilamut Natural Area Cititzen’s Planning Committee Appointments Fraser MacDonald presented an agenda memo to fill two three-year vacancies on the Whilamut Citizens Planning Committee in which Willamalane was responsible for appointing five of 15 total positions. Included in the board packet were applications for Marta Clifford and Terry Kimball.
Director Wig, seconded by Director Jones, moved to appoint Marta Clifford and Terry Kimball to serve on behalf of Willamalane Park and Recreation District as its representatives to the Whilamut Citizens Planning Committee. The motion was based, in part, on information presented in the materials submitted for consideration by each applicant, and the expectation that, in this capacity, each representative will dutifully conduct themselves in a manner that upholds the East Alton Baker Park Plan and its stated goal of enhancing passive recreation. The motion passed unanimously, 4:0.
G. Equestrian Use of Georgia Pacific Natural Area Trial Period Update Eric Adams presented an agenda memo (including in the board packet) on the Equestrian Use of Georgia Pacific Natural Area Trial Period and options for extending or permanently allowing equestrian use. At a previous board meeting, Eric reported that the equestrian center was under new ownership and staff had been trying to secure a public access easement with the new owners in order to complete improvements for the equestrian trailhead. After many attempts to negotiate an easement the new owners decided against granting public access which would impact equestrian use from the equestrian center to the natural area. Eric added that another issue that would impact equestrian use in that area was that Springfield Utility Board and the City of Springfield (joint owners of the property with Willamalane) both have policies prohibiting use of pubic owned property for private benefit. Given these issues, Eric proposed the following options for moving forward:
1. Permanently Authorize the Use – The Board could decide to permanently authorize the use, consistent with the recommendations contained in the soon-to-be adopted Georgia Pacific Natural Area Master Plan, understanding that the level of improvements required at Clearwater Park should be reassessed.
2. Limited Extension of Trial Period – The Board could decide to a limited extension of the trial use period, through July 16, 2021, in order for Staff to continue efforts to negotiate a public access easement at the equestrian center. An update on those efforts would be presented to the Board at its July 14, 2021, meeting, with the option of deciding on further extension or other actions at that time.
3. Temporary Halt of Trial Use Period – The Board could decide to allow the trial use period to lapse as of June 30, 2021, with the understanding that it could be reinstated at a later date pending the outcome of discussions with the equestrian center owners. In this scenario, no equestrian use would be allowed at Georgia Pacific Natural Area until authorized by the Board.
4. End Trial Use Period – The Board could decide to end the trial use period as of June 30, 2021. Improvements proposed through the Georgia Pacific Natural Area Master Plan would be revised accordingly prior to adoption by the Board, City, and SUB. This option would remove the option for access by any equestrians, including those who are customers of the equestrian center.
President James, seconded by Director Wig, moved to approve option two, as amended to limit extension of the trial use period, through December 31, 2021, in order for staff to continue efforts to negotiate securing a public access easement at the equestrian center. The motion passed unanimously, 4:0.
H. Board Appointments 1. Board President
President James, seconded by Director Jones, moved to appoint Vice President Denise Bean as President of the Willamalane Board of Directors effective July 1, 2021. The motion passed 3:0:1, Director Beyer abstained.
2. Board Vice President
President James, seconded by Director Jones, moved to appoint Director Wig as Vice President of the Willamalane Board of Directors effective July 1, 2021. The motion passed 3:0:1, Director Beyer abstained.
I. Special Election Certification President James referred to the memorandum in the board packet regarding the certification of the May 18, 2021 Special District Election results which reported that Denise Bean, Renee Jones, and Brook Reinhard were elected to four year terms of office to the Willamalane Board of Directors effective July 1, 2021 through June 30, 2025.
President James, seconded by Director Beyer, moved to accept the results of the May 18, 2021 Special District Election as presented in the memorandum. The motion passed unanimously, 4:0.
X. Other Business a. Board Presentations 1. Superintendent Wargo presented outgoing Board President Greg James a certificate for his service as board president over the past two years. 2. President James reported that Director Lee Beyer’s term would end on June 30, 2021 and presented him with a photo plaque and a commemorative bench that would be placed at Dorris Ranch in the near future.
b. Board Members None
c. Standing & Special Committees None.
d. Legal Counsel None
e. Superintendent Superintendent Wargo referred to the Superintendent’s Board Report included in the board packet for Willamalane business highlights for May 2021.
XI. Adjournment President James adjourned the meeting at 8:05 p.m. Bank Account - Check Details June 9, 2021 Period: 05/01/21..05/31/21 Page 1 WILLAMALANE SVR - MASTER Karenv
This report also includes bank accounts that only have balances. Bank Account: No.: AP, Bank Acc. Posting Group: AP, Date Filter: 05/01/21..05/31/21
Check Printed Entry Origina Bal. Bal. Account Entry DateCheck No. Description Amount Amount Voided Amount Status Entry S Accou No. No.
AP Umpqua AP Checking Account Phone No. 541-726-3888
05/07/21 To 123002 McKenzie Clark 43.7443.74 0.00 Posted Vendo CLARKM 283886 05/07/21 To 123003 Kevin Suiter 27.2227.22 0.00 Posted Vendo SUITERK 283887 05/07/21 To 123004 Above All Sanitation 198.000.00 198.00 Financi Posted Vendo ABOVEALL 283888 05/07/21 To 123005 Airgas USA LLC 308.37308.37 0.00 Posted Vendo AIRGASUSA 283889 05/07/21 To 123006 Bullfrog Enterprises 1,288.001,288.00 0.00 Posted Vendo BULLFROG 283890 05/07/21 To 123007 WECO 210.00210.00 0.00 Posted Vendo CARSON 283891 05/07/21 To 123008 CDW Government, INC 3,334.803,334.80 0.00 Posted Vendo CDW 283892 05/07/21 To 123009 Centurylink 57.9857.98 0.00 Posted Vendo CENTURYLI 283893 05/07/21 To 123010 The Charles Schwab Trust 23,112.7223,112.72 0.00 Posted Vendo CHARLESS 283894 05/07/21 To 123011 Cintas First Aid & Safety #1 103.72103.72 0.00 Posted Vendo CINTAS-OH 283895 05/07/21 To 123012 Comcast 364.12364.12 0.00 Posted Vendo COMCAST 283896 05/07/21 To 123013 Curtis Restaurant Equipme 52.2552.25 0.00 Posted Vendo CURTIS 283897 05/07/21 To 123014 Empire Concrete Cutting In 420.00420.00 0.00 Posted Vendo EMPIRECON 283898 05/07/21 To 123015 eSoftware Professionals 262.50262.50 0.00 Posted Vendo ESOFTWAR 283899 05/07/21 To 123016 Eugene Water & Electric B 33.6133.61 0.00 Posted Vendo EWEB 283900 05/07/21 To 123017 Ewing Irrigation Products, I 109.72109.72 0.00 Posted Vendo EWING 283901 05/07/21 To 123018 FCS Group 370.00370.00 0.00 Posted Vendo FCS 283902 05/07/21 To 123019 Home Depot Pro 974.82974.82 0.00 Posted Vendo HOMEDEPO 283903 05/07/21 To 123020 Kendall Auto Group 100.09100.09 0.00 Posted Vendo KENDALLAU 283904 05/07/21 To 123021 Lane Forest Products 384.00384.00 0.00 Posted Vendo LANEFORES 283905 05/07/21 To 123022 LightSpeed Networks, Inc 366.18366.18 0.00 Posted Vendo LSNETWOR 283906 05/07/21 To 123023 Masons Supply Co 6.576.57 0.00 Posted Vendo MASONS 283907 05/07/21 To 123024 Nation's Mini-Mix 360.25360.25 0.00 Posted Vendo NATIONSMI 283908 05/07/21 To 123025 Northwest Natural Gas 12,086.7412,086.74 0.00 Posted Vendo NORTHWES 283909 05/07/21 To 123026 Pape Machinery 42.0642.06 0.00 Posted Vendo PAPEMATE 283910 05/07/21 To 123027 PDQ.com Corporation 900.00900.00 0.00 Posted Vendo PDQ.COM 283911 05/07/21 To 123028 Refrigeration Supplies 278 213.21213.21 0.00 Posted Vendo REFRIGERA 283912 05/07/21 To 123029 Sanipac 2,496.052,496.05 0.00 Posted Vendo SANIPAC 283913 05/07/21 To 123030 Androk Inc 189.80189.80 0.00 Posted Vendo SECURITYM 283914 05/07/21 To 123031 Sherwin-Williams Co 40.7340.73 0.00 Posted Vendo SHERWINWI 283915 05/07/21 To 123032 Star Rentals Inc 2,691.492,691.49 0.00 Posted Vendo STARRENTA 283916 05/07/21 To 123033 Springfield Utility Board 656.66656.66 0.00 Posted Vendo SUB 283917 05/07/21 To 123034 United Industrial Equip 1,945.001,945.00 0.00 Posted Vendo UNITEDIND 283918 05/07/21 To 123035 United Way of Lane County 7.507.50 0.00 Posted Vendo UNITEDWAY 283919 05/07/21 To 123036 VALIC #62849 1,608.001,608.00 0.00 Posted Vendo VALIC 283920 05/07/21 To 123037 American Ramp Company 7,500.007,500.00 0.00 Posted Vendo 5AMERICAN 283921 05/07/21 To 123038 Andrew N Lillibridge 1,458.45 0.00 1,458.45 Voided Printed Vendo 5LILLIBRIDG 283922 05/07/21 To 123039 Pacific Sports Turf Inc 2,400.002,400.00 0.00 Posted Vendo 5PACIFICSP 283923 05/07/21 To 123040 Anna Vo 540.00540.00 0.00 Posted Vendo 5VOA 283924 05/07/21 To 123041 Michael Stuart Zimmerman 70.0070.00 0.00 Posted Vendo ZIMMERMAN 283925 05/07/21 To 123042 Annie Carwile (1108) 17.0017.00 0.00 Posted Vendo 6CARWILEA 283926
Continued...... 67,351.3565,694.90 1,656.45 Bank Account - Check Details June 9, 2021 Period: 05/01/21..05/31/21 Page 2 WILLAMALANE SVR - MASTER Karenv
Check Printed Entry Origina Bal. Bal. Account Entry DateCheck No. Description Amount Amount Voided Amount Status Entry S Accou No. No.
Continued...... 67,351.3565,694.90 1,656.45
05/07/21 To 123043 Linda Chin (0232) 2.932.93 0.00 Posted Vendo 6CHINL 283927 05/07/21 To 123044 Ruth Foss (0966) 2.132.13 0.00 Posted Vendo 6FOSSR 283928 05/07/21 To 123045 Eleanor Gollihugh (0519) 1.701.70 0.00 Posted Vendo 6GOLLIHUG 283929 05/07/21 To 123046 Sylvia Harvey (1084) 10.6310.63 0.00 Posted Vendo 6HARVEYS 283930 05/07/21 To 123047 Terry Hazelton (0506) 3.403.40 0.00 Posted Vendo 6HAZELTON 283931 05/07/21 To 123048 Carol Milicia (1104) 2.552.55 0.00 Posted Vendo 6MILICIAC 283932 05/07/21 To 123049 Diane Quinlan (0615) 2.552.55 0.00 Posted Vendo 6QUINLANDI 283933 05/07/21 To 123050 Barbara Seufert (0520) 3.403.40 0.00 Posted Vendo 6SEUFERTB 283934 05/14/21 To 123051 Melissa Minnick 124.54124.54 0.00 Posted Vendo MINNICKM 284331 05/14/21 To 123052 Erin Rice 37.3037.30 0.00 Posted Vendo RICEE 284332 05/14/21 To 123053 Judy Andrews 3.853.85 0.00 Posted Vendo 2ANDREWS 284333 05/14/21 To 123054 Cindy Baesler 32.0032.00 0.00 Posted Vendo 2BAESLERC 284334 05/14/21 To 123055 Linda Brown 29.0029.00 0.00 Posted Vendo 2BROWNL 284335 05/14/21 To 123056 Shyla Gemmell 36.0036.00 0.00 Posted Vendo 2GEMMELLS 284336 05/14/21 To 123057 Leonard Huber 150.00150.00 0.00 Posted Vendo 2HUBERL 284337 05/14/21 To 123058 Becki Nesbitt 50.0050.00 0.00 Posted Vendo 2NESBITTB 284338 05/14/21 To 123059 Audrey O'Brion 10.6710.67 0.00 Posted Vendo 2OBRIONA 284339 05/14/21 To 123060 Shane Schwake 40.0040.00 0.00 Posted Vendo 2SCHWAKE 284340 05/14/21 To 123061 Pat Senner 20.8120.81 0.00 Posted Vendo 2SENNERP 284341 05/14/21 To 123062 Ethleen Timm 32.0032.00 0.00 Posted Vendo 2TIMME 284342 05/14/21 To 123063 Above All Sanitation 0.00 0.00 0.00 Voided Vendo ABOVEALL 284343 05/14/21 To 123064 Above All Sanitation 4,859.05 0.00 4,859.05 Voided Printed Vendo ABOVEALL 284344 05/14/21 To 123065 Airgas USA LLC 403.91403.91 0.00 Posted Vendo AIRGASUSA 284345 05/14/21 To 123066 Kris Canaday 8.408.40 0.00 Posted Vendo CANADAYK 284346 05/14/21 To 123067 CDW Government, INC 1,828.451,828.45 0.00 Posted Vendo CDW 284347 05/14/21 To 123068 Comcast 319.78319.78 0.00 Posted Vendo COMCAST 284348 05/14/21 To 123069 Credit Services of Oregon I 267.87267.87 0.00 Posted Vendo CREDITSER 284349 05/14/21 To 123070 Direction for Employee Assi 416.25416.25 0.00 Posted Vendo DIRECTION 284350 05/14/21 To 123071 Eugene Lock & Safe Co 47.0047.00 0.00 Posted Vendo EUGENELO 284351 05/14/21 To 123072 Ewing Irrigation Products, I 434.51434.51 0.00 Posted Vendo EWING 284352 05/14/21 To 123073 Ferguson Enterprises #300 106.48106.48 0.00 Posted Vendo FERGUSON 284353 05/14/21 To 123074 Tinker Flom 23.2423.24 0.00 Posted Vendo FLOMT 284354 05/14/21 To 123075 Government Computer Sal 17,648.4017,648.40 0.00 Posted Vendo GCSI 284355 05/14/21 To 123076 Heinke Wholesalers 170.84170.84 0.00 Posted Vendo HEINKEWH 284356 05/14/21 To 123077 Home Depot Pro 309.09309.09 0.00 Posted Vendo HOMEDEPO 284357 05/14/21 To 123078 iSecure 163.00163.00 0.00 Posted Vendo ISECURE 284358 05/14/21 To 123079 Lane Forest Products 144.00144.00 0.00 Posted Vendo LANEFORES 284359 05/14/21 To 123080 Lane Council of Governme 64.0064.00 0.00 Posted Vendo LCOG 284360 05/14/21 To 123081 Les Schwab Tire Center 161.94161.94 0.00 Posted Vendo LESSCHWA 284361 05/14/21 To 123082 Napa Auto Parts 211.01211.01 0.00 Posted Vendo NAPAAUTO 284362 05/14/21 To 123083 North Pacific Security Inc 195.00195.00 0.00 Posted Vendo NORTHPACI 284363 05/14/21 To 123084 Northwest Fastener and Su 46.6846.68 0.00 Posted Vendo NORTHWES 284364 05/14/21 To 123085 PacificSource Health Plans 94,312.9994,312.99 0.00 Posted Vendo PACIFICSOU 284365 05/14/21 To 123086 Pape Machinery 1,527.911,527.91 0.00 Posted Vendo PAPEMATE 284366 05/14/21 To 123087 Pratum Co-op 1,432.731,432.73 0.00 Posted Vendo PRATUMCO- 284367
Continued...... 193,049.34186,533.84 6,515.50 Bank Account - Check Details June 9, 2021 Period: 05/01/21..05/31/21 Page 3 WILLAMALANE SVR - MASTER Karenv
Check Printed Entry Origina Bal. Bal. Account Entry DateCheck No. Description Amount Amount Voided Amount Status Entry S Accou No. No.
Continued...... 193,049.34186,533.84 6,515.50
05/14/21 To 123088 Quadient, Inc 648.00648.00 0.00 Posted Vendo QUADIENTI 284368 05/14/21 To 123089 Ready Rooter & Chapman 155.00155.00 0.00 Posted Vendo READYROO 284369 05/14/21 To 123090 Refrigeration Supplies 278 398.26398.26 0.00 Posted Vendo REFRIGERA 284370 05/14/21 To 123091 Rexius Forest By-Products 579.50579.50 0.00 Posted Vendo REXIUS 284371 05/14/21 To 123092 RMT Equipment 891.12891.12 0.00 Posted Vendo RMTEQUIPM 284372 05/14/21 To 123093 Rogers Gardens 449.94449.94 0.00 Posted Vendo ROGERSGA 284373 05/14/21 To 123094 Androk Inc 389.65389.65 0.00 Posted Vendo SECURITYM 284374 05/14/21 To 123095 Smith Dawson & Andrews I 1,050.001,050.00 0.00 Posted Vendo SMITHDAW 284375 05/14/21 To 123096 City of Springfield 3,060.313,060.31 0.00 Posted Vendo SPCITYFUE 284376 05/14/21 To 123097 Star Rentals Inc 208.33208.33 0.00 Posted Vendo STARRENTA 284377 05/14/21 To 123098 Springfield Utility Board 0.00 0.00 0.00 Voided Vendo SUB 284378 05/14/21 To 123099 Springfield Utility Board 0.00 0.00 0.00 Voided Vendo SUB 284379 05/14/21 To 123100 Springfield Utility Board 10,458.5710,458.57 0.00 Posted Vendo SUB 284380 05/14/21 To 123101 Twin Rivers Plumbing Inc 374.00374.00 0.00 Posted Vendo TWINRIVER 284381 05/14/21 To 123102 United Industrial Equip 309.80309.80 0.00 Posted Vendo UNITEDIND 284382 05/14/21 To 123103 US Bank Corporate Payme 18,009.9818,009.98 0.00 Posted Vendo USBANKCO 284383 05/14/21 To 123104 Verizon Wireless 5,148.215,148.21 0.00 Posted Vendo VERIZON 284384 05/14/21 To 123105 Willamette Dental Ins. Inc. 3,772.653,772.65 0.00 Posted Vendo WILLAMETT 284385 05/14/21 To 123106 Janene Bradfeldt 1,251.001,251.00 0.00 Posted Vendo 5BRADFELD 284386 05/14/21 To 123107 Certa Building Solutions 6,000.486,000.48 0.00 Posted Vendo 5CERTABUI 284387 05/14/21 To 123108 Andrew N Lillibridge 729.23729.23 0.00 Posted Vendo 5LILLIBRIDG 284388 05/14/21 To 123109 Albert Owens 240.00240.00 0.00 Posted Vendo 5OWENSA 284389 05/14/21 To 123110 Serve H & S LLC 280.00280.00 0.00 Posted Vendo 5SERVEH&S 284390 05/14/21 To 123111 Mary-Minn Sirag 100.00100.00 0.00 Posted Vendo 5SIRAGM 284391 05/14/21 To 123112 Ultimate Pest Control, LLC 90.0090.00 0.00 Posted Vendo 5ULTIMATE 284392 05/14/21 To 123113 Above All Sanitation 0.00 0.00 0.00 Voided Vendo ABOVEALL 284393 05/14/21 To 123114 Above All Sanitation 4,661.054,661.05 0.00 Posted Vendo ABOVEALL 284394 05/21/21 To 123115 Tracy Kribs 175.01175.01 0.00 Posted Vendo KRIBST 284396 05/21/21 To 123116 Garth Clark 12.5012.50 0.00 Posted Vendo 2CLARKG 284397 05/21/21 To 123117 Cindy Dapkus 10.0010.00 0.00 Posted Vendo 2DAPKUSC 284398 05/21/21 To 123118 Stacey Doll 26.0026.00 0.00 Posted Vendo 2DOLLS 284399 05/21/21 To 123119 Michelle Erickson 40.0040.00 0.00 Posted Vendo 2ERICKSON 284400 05/21/21 To 123120 April Fonger 65.0065.00 0.00 Posted Vendo 2FONGERA 284401 05/21/21 To 123121 Shirley Glover 40.0040.00 0.00 Posted Vendo 2GLOVERS 284402 05/21/21 To 123122 Stephanie Kirkland 21.5021.50 0.00 Posted Vendo 2KIRKLAND 284403 05/21/21 To 123123 Sandra Kuntz 30.7530.75 0.00 Posted Vendo 2KUNTZS 284404 05/21/21 To 123124 Chiyo Nakaya 18.0018.00 0.00 Posted Vendo 2NAKAYAC 284405 05/21/21 To 123125 Johnna Neal 60.0060.00 0.00 Posted Vendo 2NEALJ 284406 05/21/21 To 123126 Helen Nevin 70.0070.00 0.00 Posted Vendo 2NEVINH 284407 05/21/21 To 123127 Sara Sallee 24.0024.00 0.00 Posted Vendo 2SALLEES 284408 05/21/21 To 123128 Nancy Sawtelle 4.604.60 0.00 Posted Vendo 2SAWTELLE 284409 05/21/21 To 123129 Kathy Schacht 8.008.00 0.00 Posted Vendo 2SCHACHTK 284410 05/21/21 To 123130 Above All Sanitation 252.950.00 252.95 Financi Posted Vendo ABOVEALL 284411 05/21/21 To 123131 Airgas USA LLC 869.32869.32 0.00 Posted Vendo AIRGASUSA 284412 05/21/21 To 123132 CDW Government, INC 1,390.061,390.06 0.00 Posted Vendo CDW 284413
Continued...... 255,422.11248,653.66 6,768.45 Bank Account - Check Details June 9, 2021 Period: 05/01/21..05/31/21 Page 4 WILLAMALANE SVR - MASTER Karenv
Check Printed Entry Origina Bal. Bal. Account Entry DateCheck No. Description Amount Amount Voided Amount Status Entry S Accou No. No.
Continued...... 255,422.11248,653.66 6,768.45
05/21/21 To 123133 The Charles Schwab Trust 24,097.7524,097.75 0.00 Posted Vendo CHARLESS 284414 05/21/21 To 123134 Comcast 76.9076.90 0.00 Posted Vendo COMCAST 284415 05/21/21 To 123135 Empire Concrete Cutting In 293.00293.00 0.00 Posted Vendo EMPIRECON 284416 05/21/21 To 123136 EPUD 44.9344.93 0.00 Posted Vendo EPUD 284417 05/21/21 To 123137 Grainger Inc 220.10220.10 0.00 Posted Vendo GRAINGER 284418 05/21/21 To 123138 Havin' Fun Inc 7,500.007,500.00 0.00 Posted Vendo HAVINFUN 284419 05/21/21 To 123139 Home Depot Pro 204.84204.84 0.00 Posted Vendo HOMEDEPO 284420 05/21/21 To 123140 HR Answers 4,320.004,320.00 0.00 Posted Vendo HRANSWER 284421 05/21/21 To 123141 FedEx Office 175.32175.32 0.00 Posted Vendo KINKOS 284422 05/21/21 To 123142 OLCC Headquarters 400.00400.00 0.00 Posted Vendo OLCC-MILW 284423 05/21/21 To 123143 Pratum Co-op 737.38737.38 0.00 Posted Vendo PRATUMCO- 284424 05/21/21 To 123144 Sherwin-Williams Co 201.50201.50 0.00 Posted Vendo SHERWINWI 284425 05/21/21 To 123145 City of Springfield - Finance 12,308.90 0.00 12,308.90 Voided Printed Vendo SPCITY 1 284426 05/21/21 To 123146 Springfield Utility Board 0.00 0.00 0.00 Voided Vendo SUB 284427 05/21/21 To 123147 Springfield Utility Board 8,377.988,377.98 0.00 Posted Vendo SUB 284428 05/21/21 To 123148 Uline 123.62123.62 0.00 Posted Vendo ULINE 284429 05/21/21 To 123149 VALIC #62849 1,608.001,608.00 0.00 Posted Vendo VALIC 284430 05/21/21 To 123150 Ball Janik LLP 3,955.003,955.00 0.00 Posted Vendo 5BALLJANIK 284431 05/21/21 To 123151 Andrew N Lillibridge 729.22729.22 0.00 Posted Vendo 5LILLIBRIDG 284432 05/21/21 To 123152 Deanna Schilling 637.50637.50 0.00 Posted Vendo 5SCHILLING 284433 05/21/21 To 123153 US Dept of Agriculture-Ani 1,114.961,114.96 0.00 Posted Vendo 5USDEPTAG 284434 05/21/21 To 123154 Forest Restoration Inc 12,071.5912,071.59 0.00 Posted Vendo INTEGRATE 284435 05/21/21 To 123155 City of Springfield - Finance 683.17683.17 0.00 Posted Vendo SPCITY 1 284436 05/21/21 To 123156 Above All Sanitation 54.9554.95 0.00 Posted Vendo ABOVEALL 284437 05/21/21 To 123157 City of Springfield - Finance 11,625.7311,625.73 0.00 Posted Vendo SPCITY 1 284438 05/28/21 To 123158 Ryan Smith 133.06133.06 0.00 Posted Vendo SMITHR 284850 05/28/21 To 123159 Matt Ginsberg 46.0046.00 0.00 Posted Vendo 2GINSBERG 284851 05/28/21 To 123160 Linda Harlow 1.901.90 0.00 Posted Vendo 2HARLOWL 284852 05/28/21 To 123161 Helen Webber 1.901.90 0.00 Posted Vendo 2WEBBERH 284853 05/28/21 To 123162 Teresa Wigham 30.0030.00 0.00 Posted Vendo 2WIGHAMT 284854 05/28/21 To 123163 Above All Sanitation 301.90301.90 0.00 Posted Vendo ABOVEALL 284855 05/28/21 To 123164 AT&T Mobility 274.38274.38 0.00 Posted Vendo AT&TMOBILI 284856 05/28/21 To 123165 Centurylink 198.66198.66 0.00 Posted Vendo CENTURYLI 284857 05/28/21 To 123166 Cloud Records Manageme 444.24444.24 0.00 Posted Vendo CHAVES 284858 05/28/21 To 123167 Comcast 713.85713.85 0.00 Posted Vendo COMCAST 284859 05/28/21 To 123168 Consolidated Supply Co 834.61834.61 0.00 Posted Vendo CONSOLIDA 284860 05/28/21 To 123169 Credit Services of Oregon I 286.44286.44 0.00 Posted Vendo CREDITSER 284861 05/28/21 To 123170 Criminal Information Servic 140.00140.00 0.00 Posted Vendo CRIMINALIN 284862 05/28/21 To 123171 Gannett 175.00175.00 0.00 Posted Vendo GANNETT 284863 05/28/21 To 123172 Home Depot Pro 872.13872.13 0.00 Posted Vendo HOMEDEPO 284864 05/28/21 To 123173 JBL Signs 660.00660.00 0.00 Posted Vendo JBLSIGNS 284865 05/28/21 To 123174 Lane County Human Servic 9,900.009,900.00 0.00 Posted Vendo LANECOUN 284866 05/28/21 To 123175 Pacific Source Administrato 666.26666.26 0.00 Posted Vendo PACIFICSOU 284867 05/28/21 To 123176 South Fork Coffee Inc 86.4086.40 0.00 Posted Vendo SOUTHFOR 284868 05/28/21 To 123177 Springfield Utility Board 0.00 0.00 0.00 Voided Vendo SUB 284869
Continued...... 362,751.18343,673.83 19,077.35 Bank Account - Check Details June 9, 2021 Period: 05/01/21..05/31/21 Page 5 WILLAMALANE SVR - MASTER Karenv
Check Printed Entry Origina Bal. Bal. Account Entry DateCheck No. Description Amount Amount Voided Amount Status Entry S Accou No. No.
Continued...... 362,751.18343,673.83 19,077.35
05/28/21 To 123178 Springfield Utility Board 3,577.623,577.62 0.00 Posted Vendo SUB 284870 05/11/21 To EFT-0000214 Payment to vendor AFSCM 2,570.040.00 0.00 Exporte Vendo AFSCME 283937 05/11/21 To EFT-0000215 Payment to vendor JERRY 4,382.090.00 0.00 Exporte Vendo JERRYSHO 283938 Umpqua AP Checking Account 373,280.93347,251.45 19,077.35 Willamalane Park & Recreation District Revenue & Expense, Actual vs. Budget
General Fund
For Period 7/1/2020..5/31/2021 YTD Actual YTD Budget %Used Variance
General Division
41000 Beginning Fund Balance (4,078,167.00) (3,646,505.00) 111.84% 431,662.00 41070 Previously Levied Taxes (203,925.66) (230,000.00) 88.66% (26,074.34) 41090 Currently Levied Taxes (9,879,091.08) (10,146,183.00) 97.37% (267,091.92) 42244 Commission-Concessions (2,666.53) (80,400.00) 3.32% (77,733.47) 42250 Merchandise for Resale - 280.00 0.00% 280.00 42542 Gifts/Grants-Restricted (210,704.54) (4,100.00) 5139.14% 206,604.54 42543 Gifts/Grants-Unrestricted (294,721.45) (69,500.00) 424.06% 225,221.45 42570 Marine Board - (4,600.00) 0.00% (4,600.00) 42590 Sponsorships/Donations (84,141.40) (158,659.00) 53.03% (74,517.60) 42630 Proceeds from Sale of Asset (11,481.78) - 0.00% 11,481.78 43000 Revenue - Recreation Fees (909,618.55) (2,553,381.00) 35.62% (1,643,762.45) 43050 Membership Fee Revenue (105,471.20) (323,200.00) 32.63% (217,728.80) 46010 Rental-Equipment & Facilities (190,422.03) (605,164.00) 31.47% (414,741.97) 46755 Tenant/Commercial Rental (27,987.33) (32,420.00) 86.33% (4,432.67) 47100 Interest Earnings-LGIP (34,310.72) (65,000.00) 52.79% (30,689.28) 48000 Miscellaneous Revenue (11,644.97) (61,000.00) 19.09% (49,355.03) 48001 Active Net Processing Fees 36,245.41 129,294.00 28.03% 93,048.59 49550 Cash Over (50.06) - 0.00% 50.06
49999 Total Revenue (16,008,158.89) (17,850,538.00) 89.68% (1,842,379.11)
Administrative Services Division
49999 Total Revenue (113,146.79) (306,195.00) 36.95% (193,048.21)
59999 Total Personnel Services 2,090,455.36 2,157,183.00 96.91% 66,727.64
69999 Total Materials & Services 463,239.48 672,817.00 68.85% 209,577.52
79999 Total Capital Outlay 4,204.00 114,250.00 3.68% 110,046.00
99999 Total Expenses 2,557,898.84 2,944,250.00 86.88% 386,351.16
Total Subsidy 2,444,752.05 2,638,055.00 92.67% 193,302.95
Recreation Services Division
49999 Total Revenue (1,302,241.10) (3,397,055.00) 38.33% (2,094,813.90)
59999 Total Personnel Services 3,334,774.02 5,389,644.00 61.87% 2,054,869.98
69999 Total Materials & Services 247,450.37 678,062.00 36.49% 430,611.63
79999 Total Capital Outlay - - 0.00% -
99999 Total Expenses 3,582,224.39 6,067,706.00 59.04% 2,485,481.61
Total Subsidy 2,279,983.29 2,670,651.00 85.37% 390,667.71 Willamalane Park & Recreation District Revenue & Expense, Actual vs. Budget
General Fund
For Period 7/1/2020..5/31/2021 YTD Actual YTD Budget %Used Variance
Park Services Division
49999 Total Revenue (139,176.54) (9,600.00) 1449.76% 129,576.54
59999 Total Personnel Services 2,740,410.46 3,408,982.00 80.39% 668,571.54
69999 Total Materials & Services 1,172,456.46 1,802,938.00 65.03% 630,481.54
79999 Total Capital Outlay 14,590.00 - #DIV/0! (14,590.00)
99999 Total Expenses 3,927,456.92 5,211,920.00 75.36% 1,284,463.08
Total Subsidy 3,788,280.38 5,202,320.00 72.82% 1,414,039.62
Special Payments YTD Actual YTD Budget %Used Variance
99998 Total Special Payments 854,439.94 3,581,362.00 23.86% 2,726,922.06
Building & Construction Fund YTD Actual YTD Budget %Used Variance
49999 Total Revenue (1,579,341.82) (782,325.00) 201.88% 797,016.82
69999 Total Materials & Services - - 0.00% -
79999 Total Capital Outlay 131,177.89 553,850.00 23.68% 422,672.11
99998 Total Special Payments - 228,475.00 0.00% 228,475.00
99999 Total Expenses 131,177.89 782,325.00 16.77% 651,147.11
Total Subsidy (1,448,163.93) - 0.00% 1,448,163.93 Willamalane Park & Recreation District Revenue & Expense, Actual vs. Budget
General Fund
For Period 7/1/2020..5/31/2021 YTD Actual YTD Budget %Used Variance
Bond Construction Fund YTD Actual YTD Budget %Used Variance
49999 Total Revenue (10,603.00) (10,602.00) 100.01% 1.00
59999 Total Personnel Services - - 0.00% -
69999 Total Materials & Services - - 0.00% -
79999 Total Capital Outlay 3,338.45 10,602.00 31.49% 7,263.55
99998 Total Special Payments - - 0.00% -
99999 Total Expenses 3,338.45 10,602.00 31.49% 7,263.55
Total Subsidy (7,264.55) - 0.00% 7,264.55
System Development Charges Fund YTD Actual YTD Budget %Used Variance
49999 Total Revenue (1,878,324.23) (1,898,122.00) 98.96% (19,797.77)
59999 Total Personnel Services - 69,233.00 0.00% 69,233.00
69999 Total Materials & Services 2,358.75 2,500.00 94.35% 141.25
79999 Total Capital Outlay 38,177.88 1,076,000.00 3.55% 1,037,822.12
99998 Total Special Payments - 750,389.00 0.00% 750,389.00
99999 Total Expenses 40,536.63 1,898,122.00 2.14% 1,857,585.37
Total Subsidy (1,837,787.60) - 0.00% 1,837,787.60 Willamalane Park & Recreation District Revenue & Expense, Actual vs. Budget
General Fund
For Period 7/1/2020..5/31/2021 YTD Actual YTD Budget %Used Variance
Dorris Ranch Fund YTD Actual YTD Budget %Used Variance
49999 Total Revenue (211,622.49) (227,175.00) 93.15% (15,552.51)
59999 Total Personnel Services - - 0.00% -
69999 Total Materials & Services 18,193.68 40,200.00 45.26% 22,006.32
79999 Total Capital Outlay 1,451.05 186,975.00 0.78% 185,523.95
99998 Total Special Payments - - 0.00% -
99999 Total Expenses 19,644.73 227,175.00 8.65% 207,530.27
Total Subsidy (191,977.76) - 0.00% 191,977.76
Total of Funds on Report YTD Actual YTD Budget %Used Variance Revenue (21,242,614.86) (24,175,417.00) 87.87% (2,932,802.14) Expenses 11,116,717.79 20,723,462.00 53.64% 9,606,744.21
Employee of the Month – July 2021
Kevin Suiter Customer Service Supervisor
Kevin began working with the district in January of 2019, and walked into the beginnings of the reorganization and centralization of customer services. Since that time, Kevin has revolutionized the front desk teams, created efficiencies within the district, and formed a consistent product that our patrons can depend on. "Above and beyond" only begins to scratch the surface on Kevin's contribution to Willamalane; there are a few recent examples to highlight.
Preparations for this year's summer included a number of extra and short-notice projects be completed in order to be successful. Among those are the organization of grant funding through the Springfield Public Schools, and mass sales of the 1Pass, also paid for by SPS. The implementation of these opportunities fell squarely on Kevin's shoulders, to not only process scholarships for over 300 camp and 2000 1Pass participants, but more importantly to rally his short-staffed team to fit the additional responsibilities into their schedules, all while retaining the high level of customer service that is expected.
On another occasion this past month, the alarm system at the BKC was going off on a Saturday evening. Kevin was in the area and volunteered his time to come check the building. He ended up needing to speak with the police, re-secure and rearm the building. This is a small example of the dedication Kevin personifies in his work, and his willingness to do whatever is necessary to make the district successful.
Kevin has proven that is he available and willing to help, always the first to step up and take on challenges. He consistently encourages his teams to apply for positions to promote themselves within our district, even when it creates more work and training for him. Through all his contributions, Kevin never asks for recognition or praise, so please accept this opportunity to offer that to a deserving member of the Willamalane team.
Any questions? Kevin is the answer.
-David Kieffer, Recreation Program Manager Agenda Memo (Discussion)
TO: Board of Directors FROM: Mavis Sanchez-Scholes, DEI Supervisor Melissa Taxara, AIC HR Manager DATE: July 14th, 2021 SUBJECT: Diversity, Equity, and Inclusion Board Report
DEI Strategic Action Plan
• The DEI committee is researching policy guidelines and best practices to develop a gender inclusion and affirmation policy within the district. • The DEI core team is researching policy guidelines and best practices to develop a diversity, equity and inclusion policy within the district. • DEI Core members are researching and advising on unbiased hiring practices to implement within the Human Resources department. • DEI year one goals are 40% complete, 20% underway, and 40% yet to start. Communication & Engagement . 17 Diversity Equity, and Inclusion newsletters have been released to employees. . Immigrant Heritage Month received 36% open/5.4% clicks. . The 1st annual virtual wellness fair was successful. Staff engagement was above 35%. Staff feedback was positive and more wellness programs, classes and activities will be implemented over the course of the year in collaboration with Human Resources to support physical, emotional, and mental well-being for staff. Education and Training
• Dr. Johnny Lake, international consultant, trainer and speaker will recommence quarterly management team trainings. • Ruby Joy White, Equity strategist/consultant will commence her equity and climate assessment starting with a 1:1 with our Superintendent then leading with 1:1’s with members of leadership forum. • Ruby Joy White, Equity strategist/consultant will also support the Human Resources Department in training, recruitment, retention and racial equity development and competency strengthening.
DEI Organizational Outreach
• Willamalane looks forward to its continued partnership with Springfield Alliance for Equity and Respect (SAfER) in their upcoming Latinx mural unveiling event on August 1st.
Committee Activities
• Ruby White, our new diversity, equity, and inclusion consultant has had 1:1 interviews with the entire DEI committee to start her targeted equity and universalism assessment. Ruby has also commenced committee trainings to guide us in best practices of our internal DEI work. . Learning through Literature subcommittee has increased its members by 40% and has completed our most current book Me and White Supremacy. The next book for the group will be reading is You Are Your Best Thing: Vulnerability, Shame Resilience, and the Black Experience by Tarana Burke and Brené Brown. This subcommittee invites staff to join this learning opportunity and understand how diversity, equity and inclusion contribute to our personal and professional lives. . Communications and Community Outreach subcommittee has completed a successful launch of the external DEI landing page along with a social media campaign and media release. Feedback from the community has been 100% positive with the landing page viewed 232 times with our goal to be 250 views by July 30th. The subcommittee is working on an additional infographic tool to support leadership with DEI department conversations as well as a new video to support DEI orientation for new staff. . Reasonable Accommodation and Inclusion Services subcommittee is accessing resources to present to the management team’s “train the trainer” DEI discussion workshops. The subcommittee is reviewing supporting tools to aid in productive dialogue that focus on concepts regarding diversity, equity and inclusion within our community and workplace. The subcommittee is also preparing additional learning opportunity mediums and google drive of DEI resources to share with the entire leadership forum within new DEI workshops.
REQUESTED ACTION: None
ATTACHMENTS: None Agenda Memo ☒ Info/Discussion ☐ Action
TO: Board of Directors FROM: Jase Newton, Recreation Services Division Director Chuck Dinsfriend, Information Technology Manager DATE: July 14th, 2021 SUBJECT: Monthly CAPRA Board Report
Topic
CAPRA Accreditation Update
Discussion
Overall, 62 additional tasks have been completed over the month of June. Teams are meeting regularly to continue the momentum and ensure key milestones are met. Throughout the last month, over 100 additional tasks have been deemed in progress, and 18 final narratives have been uploaded to the CAPRA web portal. 9 additional narratives are currently in process. Policy development work is moving forward as a very critical piece of the process.
Monthly Highlights:
● Standard 10.0 - Evaluation, Assessment and Research, captained by Ryan Taxara and Mert Mansur, have all but one of their assigned tasks now in progress with one sub standard completed. ● Standards 4.0 and 9.0 - Human Resources and Risk Management, both received a boost in task progress by Melissa Taxara who has graciously stepped in to support these two transitioning departments. ● Standards 1.0 (Agency, Authority, Role & Responsibility), 3.0 (Organization and Administration), and 6.0 (Programs and Services Management) continue the race towards completion to see who will be first. ● With the exception of one document needed, all narratives for Standard 1 have been completed!
1 Last Month vs. This Month
Recommended Action Informational only
Attachments None
2
Agenda Memo (Action Item)
TO: Board of Directors FROM: Melissa Taxara, Human Resources Supervisor (AIC) DATE: July 14, 2021 SUBJECT: FY 2022 Workers’ Compensation Insurance Renewal
TOPIC: July 1, 2021 is the renewal date for workers’ compensation insurance for the District. We took some time to carefully review data because the payroll numbers during COVID have been very difficult to prognosticate. The 2021 policy premiums for Workers Compensation coverage is not due until August 1, 2021 but the policy renewed on July 1, 2021. DISCUSSION: The table below represents past history of reported payroll, premium amounts, experience ratings, and claims amounts over the past several years.
WORKERS COMPENSATION HISTORY PREMIUM & LOSS HISTORY Policy Eff Subject Claim Total CARRIER Year ER Mod Premium Payroll Count Total Paid Incurred
SDIS 2016 1.09 127,234 6,982,098 20 44,514 29,831
SDIS 2017 0.94 103,036 6,322,894 12 39,139 14,540
SDIS 2018 0.74 79,625 6,420,794 14 134,111 133,482
SDIS 2019 0.69 79,248 6,836,890 15 102,656 197,047
7 SDIS 2020 0.74 79,248 6,836,890 9,061 36,280
SDIS 2021 1.12 178,904 7,676,551
Reported payroll numbers were allowed to renew with no changes last year during the pandemic. Because no changes were made, effectively, two years of payroll changes are being realized at the same year. (2020 and 2021 estimated) the rate charged per dollar of payroll is lower on three of the five job classifications (based off national data).
The three-year loss average (otherwise known as the MOD) for the current policy year has increased due to adverse claims history for years 2017, 2018 and 2019 as compared to 2016, 2017 and 2018. The MOD factor increased from .74 to 1.12 because 2016 losses dropped off and a much higher loss year in 2019 came on. The factors resulted in a premium increase from $80,240.16 to $121,470.11. We had considered testing other WC carriers in the state for a competitive quote for this renewal year but with the challenges we had in 2020 and 2021, it was not made a priority by staff so no action was taken.
RECOMMENDATION: SDIS continues to do a good job actively servicing our WC Claims handling needs. Geoff Sinclair, our agent of record with Brown & Brown, recommended renewing with them due to our long history with SDIS for both our property/casualty and workers compensation insurance. Geoff is recommending that we go out to the marketplace next year which would begin in January of 2022 for our renewal next July.
ACTION REQUESTED: We are requesting the Board approve staff’s renewal of the workers’ compensation insurance policy with SDIS for the policy period from July 1, 2021, through June 30, 2022. Agenda Memo (Action Item) TO: Board of Directors FROM: Simon Daws, Landscape Architect DATE: July 14, 2021 SUBJECT: Pierce Park Playground Equipment – Contract Award
TOPIC Staff is requesting the Board to award a contract to Allplay Systems, LLC for the purchase of new playground equipment at Pierce Park.
DISCUSSION Play Equipment Three playground manufacturer representatives were invited to respond to a Request for Proposals (RFP) issued by Willamalane’s Planning & Development Department on March 8, 2021. The RFP included design services for a new playground at Pierce Park, which would be part of the site improvements proposed at the park for construction in summer 2022. Each company responded with two different playground designs, one for an approximate cost of $75,000, and one for an approximate cost of $100,000. The six designs were assessed by staff as part of a matrix that awarded points for cost, playability, accessibility, durability, warranty cover, resident bidder status, and recycled material content. In assessing the designs, staff decided that none of the $100,000 designs alone warranted the additional expenditure over the designs presented for $75,000. Of the lower cost designs, the low and high scores were removed to provide a more balanced method of assessing the designs. This resulted in Allplay Systems receiving the highest score as shown on the attached scoring matrix sheet (Attachment I). Allplay represent Playcraft Systems, manufacturer of playground equipment in Grants Pass, Oregon. Some revisions and additions were made to the final playground design so it ultimately met the best needs of the park, which meant a total purchase price for the playground, as designed, of $92,956.04. This may change slightly prior to the ordering time, due to fluctuations in freight charges. Staff recommends accepting the quote from Allplay Systems for a contract amount of $92,956.04. REQUESTED ACTION Authorize the Superintendent to finalize a contract with Allplay Systems for playground equipment for $92,956.04. ATTACHMENTS I – Pierce Park playground scoring matrix II – Pierce Park proposed site plan III – Playground equipment images IV – Allplay Systems quote for playground equipment PIERCE PARK PLAYGROUND PROPOSALS $75,000 BUDGET PROPOSALS ALLPLAY SYSTEMS 2 ‐ PLAYCRAFT Product Delivered Cost ‐ Playability‐ Playability Accessibility/ Inclusivity‐ Accessibility/ Product Warranty/ Resident Recycled Name 25 10/15 total‐ 8/12 Inclusivity total‐ Durability‐ Customer Bidder‐ Materials‐ Score 25 20 10 Service‐ 5 5 10 2‐5 play 5‐12 play 2‐5 play 5‐12 play STAFF 1 25 9 13 22 5 10 15 9 10 0 4 85 STAFF 3 22 8 14 22 5 11 16 9 10 5 5 89 TOTAL SCORE 47 17 27 44 10 21 31 18 20 5 9 174
MRC B ‐ GAMETIME Product Delivered Cost ‐ Playability‐ Playability Accessibility/ Inclusivity‐ Accessibility/ Product Warranty/ Resident Recycled Name 25 10/15 total‐ 8/12 Inclusivity total‐ Durability‐ Customer Bidder‐ Materials‐ Score 25 20 10 Service‐ 5 5 10 2‐5 play 5‐12 play 2‐5 play 5‐12 play STAFF 2 24 7 10 17 6 10 16 9 9 5 4 84 STAFF 3 21 6 13 19 6 13 19 10 10 5 5 89 TOTAL SCORE 45 13 23 36 12 23 35 19 19 10 9 173
ROSS RECREATION 1 ‐ LANDSCAPE STRUCTURES Product Delivered Cost ‐ Playability‐ Playability Accessibility/ Inclusivity‐ Accessibility/ Product Warranty/ Resident Recycled Name 25 10/15 total‐ 8/12 Inclusivity total‐ Durability‐ Customer Bidder‐ Materials‐ Score 25 20 10 Service‐ 5 5 10 2‐5 play 5‐12 play 2‐5 play 5‐12 play STAFF 1 24 8 15 23 8 8 16 9 10 0 5 87 STAFF 3 20 6 12 18 6 11 17 10 10 5 5 85 TOTAL SCORE 44 14 27 41 14 19 33 19 20 5 10 172
Attachment I 4
5 11 10 9 11 11 6 3 16 Street 31st 16 15
14 10 Legend 7 17 1 1 5 to 12 age play area Otto Street 18 2 2 to 5 age play area 8 13 3 Picnic shelter with tables 2 12 4 Briggs Middle School 18 5 Briggs Middle School athletic fields 6 Potential connection from park to school - by school district 18 19 7 Lawn play area 8 Existing storm water swale retained 9 New boundary fence between school and park Marcola Meadows Subdivision 10 Areas of existing rough grass retained 11 Existing trees retained 12 Central gathering space with benches, garbage cans, bike racks, drinking fountain etc. 13 Kids bike playground 14 Basketball court 15 Kids bike skills course 16 Gravel walking trail 17 Existing paved EWEB multi-use path 18 Pathway connections from Marcola Meadows development - by developer 19 Storm water facility and open space - by Marcola Meadows developer
20 40 200
Pierce Park Master Plan 0 feet 100 North
Attachment II ADA ACCESSIBILITY GUIDELINE - ADAAG CONFORMANCE FOR KIDS PIERCE PARK Mixed ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES AGES SITE PLAN 13 21/4 5/3 13/7 0 Types [Mixed]
GENERAL NOTES:
This Preliminary Site Plan is based on measurements that were provided in the initial planning phase. All dimensions must be verified prior to the submission of a purchase order. Playcraft Systems will not be held responsible for any discrepancies between actual dimensions and dimensions submitted in the planning phase.
The Minimum Use Zone for a play structure is based on the product design at the time of proposal. Components and structure designs may be subject to change which may affect dimensions. Therefore, before preparing the site, we strongly recommend obtaining final drawings from the factory (available after the order is placed and included in the Assembly Manual).
WARNING: Accessible safety surfacing material is required beneath and around this equipment that has a critical height value (Fall Height) appropriate for the highest accessible part of this equipment. Refer to the CPSC'S Handbook For Public Playground Safety, Section 4: Surfacing.
PROJECT#: APS21ACD9DC-2 PLAYCRAFT REP: DATE: 5/27/2021 | DRAWN BY: Connor MIN. USE ZONE: 153' x 66' AllPlay Systems Attachment III-1 PIERCE PARK FOR KIDS SW VIEW AGES R5 5-12
STRUCTURE#: NF59ED9EA PROJECT#: APS21ACD9DC-2 DATE: 5/27/2021 | DRAWN BY: Connor Attachment III-2 PIERCE PARK FOR KIDS NE VIEW AGES R5 5-12
STRUCTURE#: NF59ED9EA PROJECT#: APS21ACD9DC-2 DATE: 5/27/2021 | DRAWN BY: Connor Attachment III-3 PIERCE PARK FOR KIDS SW VIEW AGES R35 2-5
STRUCTURE#: R3532916B PROJECT#: APS21ACD9DC-2 DATE: 5/27/2021 | DRAWN BY: Connor Attachment III-4 PIERCE PARK FOR KIDS NE VIEW AGES R35 2-5
STRUCTURE#: R3532916B PROJECT#: APS21ACD9DC-2 DATE: 5/27/2021 | DRAWN BY: Connor Attachment III-5 PIERCE PARK FOR KIDS SW VIEW AGES R35 2-5
STRUCTURE#: R359470DA PROJECT#: APS21ACD9DC-2 DATE: 5/27/2021 | DRAWN BY: Connor Attachment III-6 PIERCE PARK FOR KIDS NE VIEW AGES R35 2-5
STRUCTURE#: R359470DA PROJECT#: APS21ACD9DC-2 DATE: 5/27/2021 | DRAWN BY: Connor Attachment III-7 FOR KIDS PIERCE PARK None SW VIEW AGES 5-12
STRUCTURE#: FREPC2120+AB PROJECT#: APS21ACD9DC-2 DATE: 5/27/2021 | DRAWN BY: Connor Attachment III-8 FOR KIDS PIERCE PARK None SW VIEW AGES 5-12
STRUCTURE#: FREPC2120 PROJECT#: APS21ACD9DC-2 DATE: 5/27/2021 | DRAWN BY: Connor Attachment III-9 FOR KIDS PIERCE PARK None SW VIEW AGES 5-12
STRUCTURE#: FREPC2015 PROJECT#: APS21ACD9DC-2 DATE: 5/27/2021 | DRAWN BY: Connor Attachment III-10 FOR KIDS PIERCE PARK None SW VIEW AGES 5-12
STRUCTURE#: FREPC2476 PROJECT#: APS21ACD9DC-2 DATE: 5/27/2021 | DRAWN BY: Connor Attachment III-11 Quote Form
AllPlay Systems, LLC P.O. Box 1886 Quotation Sequim, WA 98382
Toll Free: 888.531.4881 Molly Fuller Fax: 888.655.6412 (503) 867-4134 Email: [email protected]
Project: Pierce Park Date: 6/8/2021 Quote valid until: 7/8/2021
Bill To: Ship To:
Contact: Contact: Simon Dawes Phone: Phone: Email: Email:
This quote and purchase will be administered in accordance with the terms of NASPO ValuePoint Master Agreement #6479, executed 12/1/2016. The customer is responsible for final quantity count and unloading of freight at site, unless otherwise specified. All freight damage or missing items must be reported within two business days.
Vendor Item Description Model Qty Unit Price Total Price Playcraft R5 Custom Play System - NF59ED9EA PR-R5 1 $58,459.88 $58,459.88
Playcraft R35 Custom Play System - R3532916B PR-35 1 $14,353.00 $14,353.00
Playcraft R35 Custom Play System - R359470DA PR-35 1 $7,961.00 $7,961.00
Playcraft PC 2120 Arch Swing (2B) A2-2120-2B 1 $3,055.00 $3,055.00
Playcraft PC 2120 Arch Swing (Right, 2INC) A2-2120-ADAX2-AB 1 $3,301.00 $3,301.00
Playcraft PC 2120 Arch Swing (1PS, 1 FB) A2-2120-PS-FB 1 $3,995.00 $3,995.00
Playcraft PC 2015 Disc Swing A2-2015 1 $5,369.00 $5,369.00
Playcraft PC 2476 Spin Max Tower A2-2476 1 $5,684.00 $5,684.00
NASPO NASPO Oregon State Discount (12%) 1 -$11,421.84 -$11,421.84
FREIGHT to site 1 $2,200.00 $2,200.00
Quote Form Attachment IV Page 1 of 2 Quote Form
Additional Info: Subtotal $92,956.04 Tax Total $92,956.04
Sincerely,
Molly Fuller Accepted By: (503) 867-4134 [email protected] Date:
Quote Form Attachment IV Page 2 of 2
Memo
(Action)
TO: Board of Directors FROM: Kristina Koenig Boe, Landscape Architect DATE: July 6, 2021 SUBJECT: Georgia Pacific Natural Area Master Plan
Topic Staff are requesting board approval of the final draft of the Georgia Pacific Natural Area Master Plan.
Discussion Georgia Pacific Natural Area is a 120-acre property that is jointly owned by Willamalane Park and Recreation District, the City of Springfield, and Springfield Utility Board (SUB). The property was acquired in 1994 and public access was formally introduced through the development of the Mill Race and Middle Fork Paths (completed in 2016), which intersect on the property. The natural area is most easily accessible from the Mill Race Path via the Jasper Road Trailhead (at S. 32nd & Jasper Rd.). In addition to the paths, the property’s other noteworthy characteristics are the numerous water bodies it contains, including the Mill Race Channel and Jasper Slough on the northern edge of the property, the Middle Fork Willamette River on the southern boundary of the property, and the large pond at the center of the site. Water is the feature of the site that makes it so unique; it influences the vegetation and towering trees that grow there, the wildlife that visit and live there, and the people’s desire to experience the site. This master plan is a 20-year vision crafted through one year of research and outreach. It incorporates feedback from two public surveys and a virtual public meeting that collected feedback from over 300 community members. Outreach also targeted and collected feedback from over 100 students at Agnes Stewart Middle School, located just northwest of the property. Subject matter experts as well as ownership partners were met with regularly throughout the planning process to review findings and proposed actions. The plan document itself includes a thorough analysis of the opportunities and constraints for both the natural resources management and recreational uses of the property based on the above noted research and outreach. These opportunities and constraints provide a basis for the natural resource and recreation goals and actions included in the plan. The document closes with an implementation section that identifies short, medium, and long range goals for each of the recommendations over a 20-year timeframe. A list of funding strategies and partnership opportunities are also included to assist with implantation efforts. At the May 12, 2021, Board meeting, staff presented an overview of this plan to the in preparation for its adoption. No questions or concerns were raised at that time. Since that meeting, the plan has also been reviewed by SUB’s board of directors Springfield’s city council. Their feedback and responses were as follows:
• SUB noted that they have a long term interest in relinquishing their ownership rights of the property; however, until then, they support the plan assuming the following desires are considered in the near future: they would like to maintain access to their wellheads (located directly west of the property), protect ground water, have ability to expand infrastructure through property to meet future needs, consider wetland mitigation opportunities, and be released of liability associated with recreational use. • Springfield’s city council did not have any significant concerns or questions. They did request to be involved in future naming efforts for the property. City staff did have a few minor suggestions, the largest of which was to include language in support of future wetland mitigation opportunities. In response to both SUB and City staff’s requests for the inclusion of wetland mitigation banking, language was added to the plan since the May board meeting in support of exploring the feasibility of such opportunities. Willamalane staff believe that the remaining portions of the plan do not impede on attaining any of the remaining requests from SUB. These more detailed requests will be revisited in the forthcoming IGA revision as a subsequent effort to this planning process. Upon the Board’s review and adoption of this plan, it will then go to SUB’s board of directors for adoption and Springfield’s city council for adoption via resolution.
Recommended Action 1. Willamalane staff request the Board adopt the final, revised draft of the Georgia Pacific Natural Area Master Plan.
Attachments Exhibit A: Georgia Pacific Natural Area Master Plan & Appendix
GEORGIA PACIFIC NATURAL AREA 2021 MASTER PLAN This page is left intentionally blank. CONTENTS
GOALS OF THE PLAN...... 1 MASTER PLAN GOALS 1 PLAN OVERVIEW 1 PROPERTY BACKGROUND ...... 2 LOCATION 2 EXISTING CONDITIONS 2 PLANNING CONTEXT 3 HISTORIC USE AND CHANGE 4 RELEVANT PLANS AND AGREEMENTS 6 PLAN METHODS 8 NATURAL RESOURCE OPPORTUNITIES & CONSTRAINTS...... 11 EXISTING NATURAL RESOURCE OVERVIEW 11 HABITAT TYPES 17 EXISTING VEGETATION CONDITIONS 19 SENSITIVE SPECIES AND AREAS 23 NATURAL RESOURCE OPPORTUNITIES & CONSTRAINTS 25 RECREATION OPPORTUNITIES & CONSTRAINTS...... 27 EXISTING RECREATION OVERVIEW 27 FUTURE OPPORTUNITIES 27 RECREATION OPPORTUNITIES & CONSTRAINTS 32 NATURAL RESOURCE GOALS & ACTIONS...... 33 RECREATION GOALS & ACTIONS...... 39 DESIRED FUTURE CONDITIONS...... 47 IMPLEMENTATION...... 49 NATURAL RESOURCES 49 RECREATION 52 FUNDING 54
APPENDICES (1) Parcel Ownership and Land Use Data (2) Public Outreach Summary (3) Trail Cross Sections & Overlook Concepts (4) Natural Resource Data and Background This page is left intentionally blank. GOALS OF THE PLAN
Georgia Pacific Natural Area is a 120 acre park with wetlands, floodplains, and riparian forest that provide a unique complex of habitat types and recreational opportunities. The property, previously inaccessible, has experienced a substantial increase in use over the past 10 years with the development of the Middle Fork and Mill Race paths. With this rise in traffic comes the increased impact and potential use conflicts that could degrade habitat quality and recreational experience if left unmanaged. The mission of this master plan is to: (1) develop a long term vision (20 years) that identifies and defines the intended uses and improvements to occur at the Georgia Pacific Natural Area, and (2) develop shorter term strategies for habitat restoration and management of the property.
MASTER PLAN GOALS: • Honor the natural area designation of this park by prioritizing goals and strategies that aim to restore and enhance habitat, minimize impact, protect sensitive habitat, work to protect water quality, and preserve unique natural features so they may continue to exist and thrive for years to come.
• Plan for expanded recreational uses on the property to allow public access and use in a way that has minimal impact to natural resource objectives.
• Minimize conflict between recreation and natural resource objectives, as well as conflict between proposed recreational user groups.
• Provide a plan that is attainable by Willamalane within the 20 year time frame. Goals and objectives should be visionary, yet attainable given existing staffing and financial constraints.
PLAN OVERVIEW: 1. Property Background 2. Natural Resources Opportunities & Constraints 3. Recreation Opportunities & Constraints 4. Proposed Goals & Actions 5. Implementation
Georgia Pacific Natural Area 2021 Master Plan 1 PROPERTY BACKGROUND
LOCATION IN SPRINGFIELD
DOWNTOWN 14th St. SPRINGFIELD Pioneer Parkway Main St.
BOOTH KELLY TRAILHEAD BOB KEEFER Mill Race Path CENTER
N S. 28th St. S. 28th St. S. 32nd St.
JASPER ROAD S. 42nd St. TRAILHEAD Jasper Rd.
TRAILHEAD
DORRIS GEORGIA PACIFIC RANCH NATURAL AREA CLEARWATER Middle Fork Willamette River Middle Fork Path PARK TRAILHEAD Middle Fork Path
Willamalane Property
Willamalane, SUB & City Property N Multi-Use Path HOWARD BUFORD RECREATION AREA City Limits Figure 1. Location Map
LOCATION tables, bike parking, and vehicle parking. Georgia Pacific Natural Area is located along the Several waterbodies of interest exist within southern border of the City of Springfield (City) the master plan boundary. The Middle Fork between South 32nd Street and South 42nd Willamette River flows westward along the Street, along the Middle Fork Willamette River. southern border of the property (approximately It is a part of the Middle Fork Path (connecting 1.3 linear miles); the Mill Race Channel flows to Dorris Ranch or Clearwater Park) and the Mill westward along the northern boundaries of Race Path (connecting to the Booth Kelly and the property (approximately 1.3 linear miles); a Jasper Road Trailheads) trail system. small portion (approximately 0.15 linear miles) of Jasper Slough, which is a tributary to the Mill EXISTING CONDITIONS Race Channel; a large pond (approximately 3 There are no developed roads to the property acres) exists at the center of the property; and and it is currently accessed via the Mill Race various floodplains and remnant channels exist and Middle Fork Path systems. These 10-foot as well. No formal access is provided to these wide paved paths are the only formally created features at this time, aside from occasional recreational improvements existing onsite. The viewpoints visible from the paths. Each of these paths also serve as corridors for daily vehicle waterbodies will be discussed in more detail in access for maintenance and safety purposes later sections of this document. for Willamalane and other co-owners. Other supporting amenities for trail use on the Informal, native surface trails also exist property include an information kiosk at the throughout the natural area. These are primarily junction of the two paths and various benches user-created trails or wildlife trails that were alongside them. The Jasper Road Trailhead not intentionally developed and are only very has an additional kiosk, flush restrooms, picnic minimally maintained.
2 LEGEND Master Plan Boundary Urban Growth Boundary Springfield City Limits Multi-Use Path
Georgia Pacific Natural Area
Willamalane Property
Springfield Utility Board (SUB)
City of Springfield (City) The Nature Conservancy
Lane County Figure 2. Shows the relation of the Georgia Pacific Natural Area to local planning boundaries and adjacent landownership. A table of parcels Springfield School District included within the planning boundary along with their associated ownership and zoning is provided in Appendix 1.
PLANNING CONTEXT serves as a primary access point to the property. For the sake of this project, the master plan Aside from the parcel associated with the Jasper boundary incorporates more than the parcels Road Trailhead, the entire property is located directly associated with the natural area. The outside of Springfield’s city limits, but within natural area itself, shown in bright green in the Urban Growth Boundary (UGB). The jointly Figure 2, consists of six parcels totaling 120 owned Georgia Pacific Natural Area parcels are acres in size. These parcels are jointly owned not subject to Springfield’s Urbanizable Fringe by Willamalane, the City, and Springfield Utility Overlay District. They are currently zoned for Board (SUB). A management agreement put in Public Land and Open Space in Springfield’s place at the time of purchase (1994) indicates development code and designated as Public/ each party’s interest as follows: SemiPublic in the Metro Plan. Most of these • Willamalane: to provide/maintain park parcels fall within the Greenway setback for and recreation improvements to the the Willamette River, which limits the type property. and extent of development that can occur on this property and may require proposed • City: to protect operational access improvements to go through Discretionary to and maintain flow quantity and Review with the City in addition to other characteristics of the City owned Mill required land use reviews. The property is also Race Channel. within the 1-5 year Time of Travel Zones, which • SUB: to protect access to and integrity automatically includes them within the City’s of adjacent well fields and to protect Drinking Water Protection Overlay District. drinking water quality. Additionally, project permitting will likely be The planning boundary also includes several City required for development within floodplain and parcels and one parcel owned by The Nature wetland areas identified on the site. Some of Conservancy (see Figure 2). These parcels were these requirements are noted in the Natural included because they have critical connections Resource section. Lastly, the Mill Race Channel to or carry significant opportunities for use and and Jasper Slough are listed as a Water management of the Georgia Pacific Natural Area. Quality Limited Watercourse by the City, and Property typically associated with Jasper Road therefore, may be subject to 4.3-115 of the City’s Trailhead to the north is also included because it development code. Georgia Pacific Natural Area 2021 Master Plan 3 HISTORIC AERIALS The following historic aerial photos provide context for how conditions of the natural area gradually changed between 1936 and 2017.
1936 1960
1968 1979
1986 2017 HISTORIC USE AND CHANGE
Georgia Pacific Natural Area is traditional land property in 1994 with SUB and the City, the of the Kalapuya. Little is known about pre- primary goals for the property were identified as colonization conditions and uses of the property. follows: Pre-colonization vegetation data was compiled 1. Ensure access to the Mill Race by The Nature Conservancy in concert with Channel and the channel’s inlet so Oregon Division of State Lands as part of the the City can conduct operational Oregon Natural Heritage Program. This data maintenance for the purpose of is based on General Land Office (GLO) maps retaining adequate levels of flow in created in approximately 1851. The historic the Mill Race and Gorrie Creek vegetation type classified for the Georgia Pacific Natural Area is riparian hardwood, which is 2. Protect access to wellhead sites for described further in the Natural Resources SUB section. 3. Improve access to and use of the site The dynamic nature of this property was for park and recreation purposes significantly reduced in the 1950-1960’s with A phase one environmental assessment the construction of the upstream dams by the conducted prior to acquisition indicated the Army Corps of Engineers. The earliest existing above noted uses and disturbances on the aerial photograph of the property (1936) reflects land. It also noted a natural gas line that was the shifting nature of this property prior to dug running north-south through the property, construction of the dams. Aerial photographs and that there was evidence (i.e., trails, jumps, from 1960 onward reflect a much more static obstacles) of equestrian riders regularly landscape. accessing the property. Willamalane became a joint owner of the Since acquisition of the property, the City Georgia Pacific property in 1994. Prior to this, installed a passive control structure at the inlet the majority of the property was owned by of the Mill Race Channel (in Clearwater Park) timber companies (Booth Kelly Company and that involves much less active maintenance Georgia Pacific) for nearly 90 years (1903 until than previously utilized methods of managing 1994). During these 90 years, the land was used flows. They have also conducted studies and primarily as an access route to the input of the constructed stormwater basins downstream Mill Race Channel (dug in 1852) where Georgia of the Georgia Pacific Natural Area that have Pacific Inc. actively removed gravel and other shifted their goals for the Mill Race Channel from barriers in order to maintain water flow for the recreation/preservation to habitat restoration/ downstream mills that depended on it. preservation. The City’s goals now aim towards The most significant disturbances within the limiting public impacts to the channel in order to Georgia Pacific Natural Area occurred in the protect habitat value, water quality, and stream 60’s and 70’s when Georgia Pacific Inc. actively flow dynamics. conducted gravel extraction operations and Willamalane completed construction of the dumped waste mulch prior to the mill (closer Middle Fork Path along the southern boundary to downtown Springfield) installing a hog fuel of the site in 2014. The Mill Race Path was burner. It was during this time (1974 to be constructed in 2016 and enters at the northwest exact) that the large pond central to the natural corner of the property from downtown area was dug to provide gravel for a log yard at a Springfield. These two paths intersect on downstream mill. the Georgia Pacific Property. As mentioned When Willamalane jointly purchased the previously, these paths are the only means of Georgia Pacific Natural Area 2021 Master Plan 5 HISTORIC CHAIN OF POST-COLONIZATION OWNERSHIP: • Pre-1903 for tax lot 600: S.M. Douglas & Florence Douglas, M.W. Weber and Lola D. Weber, M. Levinger & Harriet Levinger • 1903 (taxlot 600): Booth-Kelly Lumber Company • 1959 (tax lot 600 & 1600): Georgia-Pacific Timber Company • 1962 (tax lot 600 & 1600): Georgia-Pacific Corporation • 1980 (tax lot 801): Oregon state to Georgia-Pacific Corp. • 1980 (tax lot 4500): Oregon state to Georgia-Pacific Corp. • 1994: Joint ownership by Willamalane Park & Recreation District, Springfield Utility Board & City of Springfield
RELEVANT PLANS AND AGREEMENTS Below is a summary of relevant plans and documents that were considered during the Georgia Pacific Natural Area master planning effort.
WILLAMALANE PARK AND RECREATION Pacific property. The plan calls for completion COMPREHENSIVE PLAN (2012) of final phases of the Middle Fork Path to Dorris The Willamalane Park and Recreation Ranch and for development of all segments Comprehensive Plan is a 20 year, district-wide of the Mill Race Path. Action items from the plan for park improvements, acquisitions, and Comprehensive Plan relevant to the Georgia amenities. The plan designates this property as Pacific Natural Area are shown in Table 1. a natural area park. By definition, natural area The appendix and the facility assessment parks provide opportunities for experiencing compiled as part of the comprehensive planning nature closer to home and protecting valuable effort include suggestions of improvements to natural resources and wildlife. They also consider for the property. These include: contribute to the environmental health of • Work with the City and SUB to complete the community. Improvements considered a management plan and master plan as appropriate to include within natural areas required per our management agreements include multi-purpose paved trails, multiple with partners. access points, benches, children’s play areas, soft-surface trails, water access, and picnic • As opportunities arise, acquire adjacent facilities. property with street access for a future park entrance. At the time the 2012 Comprehensive Plan was • Assess natural resources and utilize OWEB created, the initial phases of the Middle Fork grants for helping fund efforts to control Path (from Clearwater Park to Quarry Creek) invasive, non-native species. were fully constructed and complete, including the portion that passed through the Georgia • Look into accessible fishing opportunities at the pond and/or along the river.
6 WILLAMALANE PARK AND RECREATION ecosystem functions and values as well as to DISTRICT NATURAL RESOURCE AREAS provide environmental education and compatible MANAGEMENT PLAN (2012) outdoor recreation opportunities as outlined in This plan looks at all natural areas in the district the Rivers to Ridges Metropolitan Regional Parks (at the time of this planning effort), assesses and Open Space Study (2003). Willamalane has their quality, and provides management been supportive of the Rivers to Ridges effort approaches for these properties. Of the twenty and became an official member of the group in properties that were assessed, Georgia Pacific 2011. property was ranked second in regards to The Willamette River Vision and Action Plan holding value to Willamalane as a natural area (2010) further refines the partnership’s vision, (this was prior to acquisition of the Thurston by visioning for the future of properties along the Hills Natural Area). While the plan does not Willamette River. Many of the recommendations include specific recommendations for natural from this plan are relevant to the Georgia Pacific resource actions on each property, it does Natural Area and were considered during the provide categories of consideration that should creation of this master plan. be included when prioritizing action items within management plans for these properties. These CITY OF SPRINGFIELD WATER QUALITY were considered in development of the priorities MONITORING & LAND USE ASSESSMENT identified within this master plan. SUMMARIES FOR THE MILL RACE (2014-PRESENT) RIVERS TO RIDGES AND THE WILLAMETTE RIVER OPEN SPACE VISION AND ACTION The City is responsible for the management PLAN, AN OPEN SPACE VISION FOR THE of the Mill Race Channel and has conducted WILLAMETTE RIVER IN AND AROUND assessments along the channel to look at water EUGENE-SPRINGFIELD, OREGON (2010) quality, habitat quality, and to note any negative impacts from adjacent properties. These The Rivers to Ridges Partnership combines assessments include recommendations for efforts and visions of regional groups and addressing issues noted throughout the review agencies in order to protect and enhance the process. Recommendations relating to portions region’s land and water resources and their
Table 1. Action Items from Comprehensive Plan Relating to Georgia Pacific Natural Area
Complete? (Y/N) Action Number and Description N Action 3.3 of the plan calls for Willamalane to work with the City and SUB to develop and implement a management plan and master plan for a natural area park at the jointly owned Georgia Pacific Natural Area. This was identified as a high priority action, prioritized for phase 1 of implementation of the plan. Y Action 4.17 calls for Willamalane to work with partners to develop the Jasper Road Trailhead.
Y Action 4.18 calls for construction of the Mill Race Path into the Georgia Pacific Natural Area, connecting to the Middle Fork Path. N Action 4.20 calls for exploring opportunities for additional on- and off-street connections from the Middle Fork Path to neighborhoods to the north. N Action 4.23 calls for working with partners to explore the feasibility of developing a bike and pedestrian bridge across the Middle Fork Willamette River, connecting the Middle Fork Path and Mount Pisgah.
Georgia Pacific Natural Area 2021 Master Plan 7 of the Mill Race Channel that pass through Planning efforts started in spring of 2020. Georgia Pacific Natural Area focus on: An initial public survey that focused on • Concerns of horse feces having equestrian use received 32 responses from negative impact to the water the general public and immediate neighbors quality of the Mill Race Channel of the property. Content for the survey was and other connected waterways; partly determined through engagement with an advisory committee of local equestrians. In • Dumping of debris, tree cutting, summer of 2020, a meeting with ownership herbicide use by adjacent and agency partners was also held onsite to neighbors, and use that changes tour the property and discuss opportunities and the flow dynamics of the channel; constraints. Staff used information from this • User-created trails along the initial round of outreach, along with additional waterway that damage vegetation research included in this plan, to inform an initial and erode banks of the Channel; concept and set of goals and actions for the and natural area. • Presence of invasive species. A second round of public outreach occurred in INTERGOVERNMENTAL (1995) AND the fall of 2020 and early 2021. The objective of MANAGEMENT AGREEMENT BETWEEN this round of outreach was to review and provide OWNERS (1995, UPDATED 2009) feedback on the team’s initial concept and goals for the site. An online ESRI Story Map was built The intergovenmental agreement (1995) for the project and was the primary tool used to addresses the joint purchase and management relay information to partners, neighbors, and the of the property. The management agreement general public. The tool was made available on (1995, 2009) notes the desire to maintain Willamalane’s website, promoted via virtual and the property in its natural state and minimize physical mailings, promoted onsite via posters access or use that will “interfere with or degrade and on social media. A virtual public meeting the Mill Race or threaten the viability of the was also held February 8, 2021, which was underlying aquifer as a source of potable water.” attended by approximately 95 people (including Any changes or modifications to the property staff and ownership partners). Additionally, a require mutual agreement between all owners. virtual presentation was provided to middle Willamalane is responsible for all recreation school students at Agnes Stewart Middle improvements that are approved by partners on School. Feedback from all of these efforts was the property. collected through surveys. A total of 287 surveys were collected from the general public and PLAN METHODS 102 surveys collected from students at Agnes This plan was developed by Willamalane’s Stewart Middle School. A detailed summary Planning & Development staff. A team of of results from all public outreach efforts is internal landscape architects, natural resource included in Appendix 2. planners, a GIS analyst and the Planning, Parks In addition to standard processes for public and Facilities Director worked collaboratively outreach, Willamalane engaged in an Equestrian to inform the process, creation, and Use Trial Period during the planning phase of recommendations of this plan. External partners this process (Figure 3). Equestrian use has consulted throughout this planning process historically been prohibited on all Willamalane include: the City, SUB, Oregon Department of properties pursuant with its park rules codified Fish and Wildlife, The Nature Conservancy and in Ordinance 100. However, there is historic The McKenzie River Trust. precedent for equestrian use within the Georgia Pacific Natural Area prior to Willamalane’s
8 ownership of the land. A group of local equestrian advocates and users of a nearby boarding facility requested that Willamalane consider modifying this requirement for the Georgia Pacific Natural Area and adjacent Clearwater Park properties. To realistically understand the potential impacts and conflicts that Willamalane may encounter by formally accommodating this use, its Board of Directors approved an initial three-month trial period for equestrian use along designated routes throughout these properties. Public parking for equestrian trucks and trailers was provided at Clearwater Park. The trial period began in May of 2020 and ended in September of 2020. At the end of September, once the trial period was found to be a relative success, the Board approved an extension of the trial period through the end of the fiscal year (June 2021).
Figure 3. Equestrian Trial Period Map. Equestrian routes approved for the trial period are shown in yellow.
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10 NATURAL RESOURCE OPPORTUNITIES & CONSTRAINTS Given Georgia Pacific Natural Area’s designation as a natural area park, Willamalane intends to prioritize the protection and enhancement of natural resources. The first step in achieving this is to understand what currently exists at the site so it can be protected. Factoring in shared ownership interests of the property, the presence of preexisting human infrastructure, and the desire to connect and provide education to the public about nature, there are some limitations to the extent of restoration that can occur on the property. This section briefly assesses the current understanding of natural resources on the property and identifies where opportunities and constraints for improvements exist.
EXISTING NATURAL RESOURCE different locations. The sediment deposits would OVERVIEW have created new areas, ripe for cottonwood regeneration. Eventually, it would create new The character and ecological processes of the riparian forest habitat, where ample sunlight, Willamette River have changed significantly substrate, and nutrients would be available since colonization of the Willamette Valley. The to support tree establishment and growth. principal change affecting the Georgia Pacific Cottonwoods are struggling to regenerate Natural Area is an attenuation or reduction in naturally without high-water disturbance events high water (i.e., flooding events along the river). that would create large open areas within which Dam projects upstream on the tributaries of they are able to establish themselves. This is true the Willamette (e.g., Middle Fork Willamette, for much of the riparian forest at the Georgia McKenzie River, North and South Santiam Rivers Pacific Natural Area. and the Long Tom River) are responsible for the reduction in flooding downstream, enabling The altered hydrology of the Willamette River development and infrastructure within the along the Georgia Pacific Natural Area is the floodplain. Prior to these changes, the river had a most significant ecological process missing from very different character than it does today. this property. These changes have reduced the complexity of the river channel and floodplain. Historically, the Willamette River was a braided High water events would have been captured by (multi-channel) river with a complex floodplain old channels and wetlands across the floodplain, of former channels and interlaced wetlands. storing the water on site. The stored floodwater It flowed underneath a wide umbrella of would slowly be released back to the river from hardwood riparian forest. Dams have limited the floodplain as hyporheic flow, or subsurface the recruitment of large wood and sediment flow, as the level of water in the river declined substrate to rivers as well as the dynamic process below the floodplain on a seasonal basis. This that occurs during flooding events. During process results in colder water being added high-water events prior to dam construction, below the river’s surface in the warmer months the Willamette River would have flooded into of the year when the surface water is at a higher the floodplain, activating old channels and temperature and lower than the floodplain. This scouring and depositing sediment substrate in
Georgia Pacific Natural Area 2021 Master Plan 11 FLOOD ZONES Areas within the 100 year flood zone are considered high risk for flooding. As shown on Figure 4, the majority of the site is either within the 100 or 500 year flood zone. Improvements within these zones will likely be subject to requirements of Springfield’s Floodplain Overlay District.
Floodway
100 year flood zone
500 year flood zone
Figure 4. Flood zones.
SOILS According to the US Soil Survey, soils found within the Georgia Pacific Natural Area are comprised of:
Riverwash
Fluvents (nearly level, hydric soil)
Newberg fine sandy loam
Pits (hydric soil)
Bodies of water
Figure 5. Soils
SLOPE CLASSIFICATIONS & TOPOGRAPHY Property is at an elevation of approximately 470 ft above mean sea level. The site is relatively flat, with minimal fluctuation in topography. Slope Class SLOPE CLASS ≤1.721.72 ≤3.433.43 ≤5.715.71 ≤8.538.53 ≤11.311.3 ≤14.0414.04 ≤16.716.7 ≤21.821.8 ≤30.9630.96 ≤4545 ≤9090 Figure 6. Slope classifications 12 process is essential for the Endangered Species SITE IMPACTS Act (ESA) listed salmonid species that are A large portion of the Georgia Pacific Natural dependent on cold water for their survival. The Area was highly impacted by the removal of complex character of the historic Willamette gravel and aggregate by previous land managers. River is very important for these species, as the It is hypothesized that the site was scraped network of side channels and wetlands provides of topsoil to enable gravel extraction, likely areas for these species to utilize during high removing much of the native seed bank that was water events and during the winter months present on the site. Based on review of historic when the river is flowing most swiftly. permit records, it appears that the removal of Willamalane does not propose to address the gravel is the mechanism by which the current absence of these larger processes from the pond was created. In addition to the removal Georgia Pacific Natural Area as part of this plan. of gravel and aggregate from the site, large The river is significantly armored along the north quantities of biomass (i.e., hog fuel or wood bank of the Middle Fork Willamette to protect chips) were dumped on the property. Significant public infrastructure to the north including portions of the property lack the type of SUB’s drinking water wellfield and the Middle riparian vegetation that would have historically Fork Path. Changing hydrology on the property been present and would have likely returned could lead to significant infrastructural impacts, if conditions allowed. It is suspected that this and further study and coordination would ecological process was limited due to the large be required before investigating restoration quantities of biomass dumped on the property, of the historical hydrologic process on the thereby limiting natural succession. site. Regardless, there are numerous other The presence and distribution of invasive opportunities to address important aspects of species across the site are a further indication the natural resources on the property. of the impact of previous gravel extraction practices, and an overall lack of management HISTORIC VEGETATION AND HABITATS since those initial activities has only exacerbated Historically, Georgia Pacific Natural Area would the problem. It is also suspected that the have been covered by riparian forest vegetation, widespread distribution of invasive species, consisting of hardwoods forming the canopy, especially in disturbed areas, is a direct result of a mix of younger aged trees and shrubs in the the removal of topsoil and the native seed bank understory, and native riparian understory that would have been present in that topsoil. The plants. The site has old river channels and lack of topsoil and the native seedbank removal wetlands that would have been activated during combined with adding biomass to the site in flood events, as explained above. Riparian forest the form of woodchips would have dramatically canopy is typically dominated by large mature altered the site’s ability to support native plants cottonwoods, with a mix of other hardwoods and could be one of the main reasons why parts such as red alder, big-leaf maple, and Oregon of the property are now so highly susceptible to ash in the understory and midstory. The the encroachment of invasive species. understory of this site would lie within a mix The area along Jasper Slough near Agnes of areas that were seasonally wet and others Stewart Middle School has been restored in that were more upland. In lower lying areas, a part by the middle school students. Prior to mix of slough sedge and other species that are the installation of the Mill Race Path, this area tolerant to seasonal flooding would be widely served as an outdoor classroom for students to established. In upland areas, the understory learn about native plants, practice restoration would be dominated by dense snowberry techniques, and to observe the wildlife that thickets, sword ferns, Oregon grape, and other utilized the slough. Students were excited about native riparian species. the path’s construction because their valuable
Georgia Pacific Natural Area 2021 Master Plan 13 work has become more visible to the public salmonids and Western pond turtles. Both of using the path system. Students have invested these species use the Middle Fork for their their time in creating a very well restored section life cycles. For Western pond turtles, the of riparian habitat along Jasper Slough. They river provides an important connection from grew native plants in greenhouses at the school the Georgia Pacific Natural Area to turtle to plant along the slough, as well as removed populations at different sites, which is necessary invasive species. for maintaining genetic diversity dispersal. Due to the modifications to the river’s hydrology EXISTING HYDROLOGY from upstream dams and armoring along the There are several distinct water bodies within southern boundary of the site, maintenance and the planning boundary delineated for this restoration of the riparian corridor along the master plan. The below sections provide Middle Fork Willamette will be necessary. These some background on their existing and efforts will sustain and enhance the existing historic conditions. It is important to note that riparian forest habitat, protect aquatic habitat, Willamalane does not currently have extensive and improve water quality. expertise in managing aquatic habitats and lacks some integral tools such as boats, waders Jasper Slough and other equipment necessary for managing Jasper Slough is a perennial waterbody that is these resources appropriately. It will, therefore, a tributary to the Mill Race Channel, a Water be essential that Willamalane engages with Quality Limited Watercourse. It parallels the partners when moving forward with aquatic Mill Race Channel along the northeastern habitat improvements in the water bodies portion of the Georgia Pacific Natural Area. It is described below. hydrologically connected via surface water to the Mill Race Channel and provides off-channel Middle Fork Willamette River habitat to that aquatic resource. Jasper Slough The Middle Fork Willamette River runs along also receives surface and groundwater from the southern boundary of the Georgia Pacific Jasper Pond, a stormwater treatment pond Natural Area for 1.3 miles. The Middle Fork is an to the east of Jasper Slough and to the west important aquatic resource from both a habitat of the Jasper Trailhead. Jasper Pond captures standpoint and a water quality standpoint, as stormwater from the neighborhoods to the north it provides drinking water downstream of the of the site and pre-filters water before it enters site. The north bank of the Middle Fork has the slough. been highly armored along the natural area boundary to protect existing infrastructure like Jasper Slough provides habitat for a variety of the Middle Fork Path and the SUB wellfield. The species including migrating waterfowl, native southern bank of the Middle Fork has recently reptiles, amphibians, mammals, as well as other been restored at the Willamette Confluence bird species. Of particular interest is a very Site. Several projects were implemented by visible population of Western pond turtles that the Nature Conservancy between 2010 and are commonly seen using basking structures in 2020 to create off-channel habitat and increase the slough. Riparian frontage across from Agnes floodplain and habitat complexity. Additional Stewart Middle School has been replanted by restoration work has occurred downstream of students as part of broader efforts to restore the Willamette Confluence site at the Turtle the Mill Race Channel and its tributaries. There Flats Site, which is owned and managed by the is still room for additional riparian habitat Friends of Buford Park and Mt. Pisgah. improvement projects that could benefit Jasper Slough. The Middle Fork Willamette River provides habitat and migration corridors for the sensitive The Mill Race Channel species identified in this plan, particularly The Mill Race Channel was hand-dug using an 14 Jas
per
Slou
gh
Mill R a ce Channel
Pond
Middle F
ork W
illa mett e Riv er
Figure 7. Locations of waterbodies within and adjacent to the planning boundary. ox plow and shovels in 1852 by Elias Briggs, the through Springfield. The construction of this founder of Springfield, in support of the mills path also opened up the Georgia Pacific Natural and lumber industry that were located closer to Area to broader public access, including views downtown Springfield. of the pond, Jasper Slough, and the Middle Fork Willamette River. As part of construction of the The Mill Race Channel and its associated water project, numerous habitat improvement projects rights were donated to the City in 1985. The were implemented adjacent to and in-stream of City has worked ever since to enhance and the Mill Race Channel. These included several restore the Mill Race Channel. In the spring of planting projects downstream of the natural 2013, the City completed the Mill Race Aquatic area and projects that included placement Ecosystem Restoration Project with support of large wood in the Mill Race Channel per from the U.S. Army Corps of Engineers (USACE). recommendations from Oregon Department of This included a new, passively controlled Fish and Wildlife (ODFW). ODFW continued to inlet at Clearwater Park from the Middle Fork work on in-stream habitat projects through 2018, Willamette River. Following the completion adding sediment substrate and wood to the of this work, the City completed a major channel to increase aquatic habitat complexity. stormwater project downstream of the Georgia Pacific Natural Area on the Mill Race Channel The City monitors water quality of the channel at the former Booth Kelly site, just south of on a periodic basis and performed water quality downtown Springfield. assessments for the Mill Race Channel before and during the equestrian use trial period. In 2016, Willamalane completed construction The City did another round of E. coli sampling of the Mill Race Path system in conjunction bracketing the Georgia Pacific Natural Area. The with the City’s restoration project, which now E. coli results were below the state water quality provides the public with an opportunity to see standard of 406 colony forming units (CFU)/ and experience the Mill Race Channel as it flows
Georgia Pacific Natural Area 2021 Master Plan 15 100 mls for all samples, including those samples were responsible for the establishment and collected downstream of the equestrian trails. maintenance of riparian forest habitat along the Despite E. coli levels not exceeding state water Willamette River. High water events created quality standards, it is a pollutant of concern for new gravel bars and early successional habitats the Channel. Strategies for managing sources where riparian forest vegetation would have are picking up animal waste (horse/dog) and established. Without these high water events providing restrooms for humans. creating early successional habitat or new riparian forest, much of the remaining riparian Pond forest along the river has transitioned to late As noted above, the pond at Georgia Pacific successional or climax vegetation. This is true Natural Area was created through the extraction for much of the riparian forest habitat at Georgia of gravel and aggregate at the site by the former Pacific Natural Area, where much of the riparian owner. The approximately 3-acre perennial pond forest is in a late successional stage and no provides habitat for a variety of species at the new riparian forest is being created through site including migrating waterfowl, Western hydrological processes. pond turtles, and likely other native reptiles, amphibians, mammals, and bird species. The pond also provides habitat for invasive or introduced species such as bullfrogs, which may prey upon Western pond turtles. Warm water fish species, including largemouth bass and bluegill, which are also known to prey upon native species, are also present. Results from a fish sample performed by ODFW are located in Appendix 4. While the pond currently has a warm water fish population that could support limited recreational fishing, consultation with ODFW determined that it would require stocking to be sustained long-term and that opening the pond to fishing activities would likely have negative impacts to Western pond turtles currently using the pond. ODFW also conducted a bathymetry study of the pond and determined the deepest point in the pond to be 13 feet below the water’s surface. The banks on the pond are relatively steep, likely from the gravel extraction process that formed the pond. It has a hydrologic connection to the Mill Race Channel, as evidenced by its varying extent at certain times of the year.
CHANGES IN HYDROLOGY Riparian forest habitat along the entire Willamette River has been highly impacted by changes to the river’s hydrology resulting from the construction of dams intended to reduce flooding downstream. High water events and flooding are key missing processes that
16 HABITAT TYPES Habitats at Georgia Pacific Natural Area were broken down into three different habitat types for purposes of this plan. The three identified habitats on the site include riparian forest habitat, wetland habitat and aquatic habitat. See Figure 8 for their location.
LEGEND Paved Paths
Georgia Pacific Boundary
Aquatic Wetland Riparian Forest
0 0.1 0.2 ± Miles
Figure 8. Overview of habitat classifications within the planning boundary.
RIPARIAN FOREST in flooding events, human development has (APPROXIMATELY 119 ACRES) significantly reduced the extent of this habitat Riparian forest is defined as a forest or wooded and the main processes that would have created area of land adjacent to a body of water such as and sustained new riparian forest. This plan the Middle Fork Willamette River, the Mill Race seeks to address actions that can be taken to Channel, Jasper Slough, and the pond. Prior to help sustain and restore this habitat into the hydrologic changes, this habitat would have future. Habitats within the umbrella of the extended a considerable distance out from these overarching riparian forest are further broken water bodies and encompassed the broader down and discussed. floodplain that would have existed historically. With changes to hydrology and a reduction
Georgia Pacific Natural Area 2021 Master Plan 17 LEGEND Paved Paths
Georgia Pacific Boundary
Freshwater Emergent Wetlands Freshwater Forested and Shrub Wetlands Freshwater Pond Riverine, Lower Perennial
0 0.1 0.2 ± Miles Figure 9. Wetlands within the planning boundary
AQUATIC (APPROXIMATELY 11 ACRES) WETLANDS (APPROXIMATELY 7 ACRES) Several unique and distinct water bodies provide Wetlands were identified and recently mapped aquatic habitat on the property, including the in greater detail by environmental consultants Middle Fork Willamette River, Jasper Slough, and wetland scientists hired by the City. The the Mill Race Channel, and the pond. These wetlands on the site are important natural resources provide critical habitat for a variety features that will be protected and enhanced of species, including sensitive species, and are through actions specified in this plan. They important assets to protect within the natural provide a suite of services such as water storage, area. However, Willamalane is not well equipped water filtration, and biological productivity. to independently manage aquatic habitats due Wetlands act like large sponges or natural tubs to the logistics and specialized expertise and that store water and then slowly release it. This equipment necessary for their management. For reduces the erosion potential of floodwaters the purposes of this plan, Willamalane will help while reducing flooding levels, and allows for guide and implement restoration activities up to ground water recharge, which contributes the high water line or seasonally to the water’s base flow to surface water systems during edge. Willamalane will consult and partner with dry periods. Wetlands at the Georgia Pacific the City for habitat issues identified in the Mill Natural Area recharge groundwater aquifers, Race Channel and Jasper Slough, with ODFW for such as SUB’s shallow aquifers located at the habitat projects within the pond, and with the wellfields located directly west of the property, Middle Fork Willamette Watershed Council for which provide drinking water for the community. any habitat issues identified in the Middle Fork Water entering wetlands slows as the water Willamette River. moves around vegetation, allowing suspended sediment to drop out and settle to the wetland floor. Nutrients like fertilizers and manure that
18 are dissolved in the water can be absorbed by EXISTING VEGETATION plants and microorganisms in the soil. Artificial CONDITIONS or constructed wetlands, like the one adjacent Current vegetation conditions at Georgia Pacific to Jasper Road Trailhead, perform the same Natural Area were assessed by breaking down functions as natural wetlands to improve water the vegetation into three categories for analysis: quality and treat pollutants before discharging canopy cover, understory, and tree recruitment. water to natural water bodies. Wetlands provide Each of these three categories was assigned a important habitat for amphibians, turtles, and value (i.e. high, medium, or low), as shown in fish, as well as refuge areas for migratory birds. Table 2, and then field analysis was performed Local and national wetland inventories have to accurately capture these existing conditions been conducted for the property. Wetland at the site. The three categories are intended to classifications identified within the property provide a high level of detail of current habitat boundary at the time of this planning effort are conditions and guide the maintenance of the shown in Figure 9. various habitats at the site.
Table 2. Definitions used to determine high, medium, and low quality conditions.
HIGH MEDIUM LOW CANOPY Intact closed canopy Partially intact closed Minimally intact canopy forest (80-90% canopy canopy forest (50-80% cover, not fully closed cover) canopy cover) canopy (less than 50% canopy cover)
UNDERSTORY Intact shrub and Partially intact shrub Minimally intact shrub understory, overall and understory, overall layer and understory, vegetation greater than vegetation is greater overall vegetation is less 80% native species and than 50% native species than 20% native species less than 20% invasive and less than 50% and 80% invasive species invasive species species
TREE Multiple native tree Some native tree species No native tree species RECRUITMENT species present of present of a single age present in any age class different age classes class or species
Georgia Pacific Natural Area 2021 Master Plan 19 CANOPY QUALITY Canopy conditions were analyzed across the site to determine where there is existing high quality canopy and to identify areas where it is lacking. A large mature tree canopy is essential for riparian forest habitat and in areas adjacent to aquatic habitats. Tree canopy regulates thermal inputs like sunlight by providing shade and cooling for aquatic environments. Mature trees that form the canopy are essential for the healthy function of aquatic environments and RIPARIAN FOREST RIPARIAN provide inputs of large woody debris (e.g., fallen trees, logs and branches) to aquatic habitats. Large woody debris also helps create more + diverse aquatic habitat in the Mill Race Channel and the Middle Fork Willamette River. The input of large wood provides basking and perching sites for reptiles and birds. As water flows over and around large wood, it results in localized scouring of the bed and banks of waterways that creates pools and undercut banks, which provide shelter to salmonids and other fish during high
WETLAND water events. These trees in different stages of their life cycle and decomposition also provide food and nesting habitat for a variety of species that are present in Georgia Pacific Natural Area. The maps presented in Figure 10 show
LEGEND the existing distribution of canopy conditions Paved Paths across the site in relation to riparian forest and Georgia Pacific Boundary wetlands. Bodies of Water
High Quality Canopy Medium Quality Canopy Low Quality Canopy ENTIRE SITE
0 0.1 0.2 ± Miles Figure 10. Canopy quality within the Georgia Pacific Natural Area 20 UNDERSTORY Understory conditions at Georgia Pacific Natural Area were analyzed to better understand the distribution of invasive species and native understory plants in the natural area. The composition of the understory is essential to riparian forest habitat health; plants found in the understory minimize erosion and stabilize soils, which reduces sediment entering aquatic habitats that may otherwise result in negative impacts on aquatic species. Understory shrubs and herb layer plants are also critical for a variety of species to provide cover and nesting RIPARIAN FOREST RIPARIAN habitat, as well as food for many of the species that are present at Georgia Pacific Natural Area. The maps presented in Figure 11 show the existing distribution of understory conditions + across the site in relation to riparian forest and wetlands. WETLAND
LEGEND Paved Paths
Georgia Pacific Boundary
Bodies of Water
High Quality Understory Medium Quality Understory Low Quality Understory ENTIRE SITE
0 0.1 0.2 ± Miles Figure 11. Understory quality within the Georgia Pacific Natural Area
Georgia Pacific Natural Area 2021 Master Plan 21 TREE RECRUITMENT Tree recruitment conditions at Georgia Pacific Natural Area were analyzed to determine locations in which younger trees are established that will be able to replace mature trees over time as they reach late succession and are at risk of dying. This assessment will inform and facilitate the development of planting plans for areas within riparian forest habitat and adjacent to aquatic environments where tree recruitment was limited or not observed. An important RIPARIAN FOREST RIPARIAN component of the assessment looked at whether all of the tree recruitment was within a single age class or if the new trees represent a diversity + of ages. The more diversity reflected in the trees’ ages, the more complex the habitat, which increases its value to wildlife using the site. The maps presented in Figure 12 show the existing distribution of tree recruitment conditions across the site in relation to riparian forest and wetlands. WETLAND
LEGEND Paved Paths
Georgia Pacific Boundary
Bodies of Water
High Quality Tree Recruitment Medium Quality Tree Recruitment Low Quality Tree Recruitment ENTIRE SITE
0 0.1 0.2 ± Miles Figure 12. Tree recruitment assessment within the Georgia Pacific Natural Area 22 SENSITIVE SPECIES & AREAS are other important steps that will be taken to Georgia Pacific Natural Area is home to ensure this sensitive species continues to find sensitive species such as Western pond turtles high quality habitat at Georgia Pacific Natural and the spring Chinook salmonid, identified Area. as endangered in the Environmental Species Act, that may seasonally use the Mill Race SALMONIDS Channel and the Middle Fork Willamette River. Salmon are anadromous fish, moving from Additional sensitive species such as the white- habitats in the Middle Fork Willamette River breasted nuthatch, Western grey squirrel, willow to the Willamette and Columbia rivers, the flycatcher and northern red-legged frog will ocean, and then back. Chinook salmon remain benefit from habitat restoration improvements vulnerable to a variety of threats, from those in on the site, but the primary species upon which headwater streams to the open ocean. Upper Willamalane’s preservation efforts are focused Willamette Chinook salmon developed a unique are listed below. run time and other attributes compared to the relatives in the lower Willamette and Columbia WESTERN POND TURTLES rivers. They have genetic characteristics that Western pond turtles are found in marshes, set them apart from other species of salmon streams, rivers, ponds, and lakes. They use and are listed as endangered species under sparsely vegetated ground nearby for digging the Endangered Species Act. Willamette Falls nests and moist, shrubby or forested areas for historically restricted upstream migration during over-wintering and aestivation (dormancy of part of the year and adult Chinook could only an animal during a hot or dry period). Western ascend the falls in the spring when stream pond turtles are found in the Middle Fork flows were high. Before construction of dams, Willamette River, Jasper Slough, and the pond. the lower Middle Fork Willamette River would It is presumed that they are also using the swell with flows of up to 40,000 cubic feet Mill Race Channel. Life history traits such as per second (significantly higher flows than we habitat needs for breeding make this species see today following dam construction) from vulnerable to habitat loss and alteration of snowmelt and rainwater. Flow would spread potential nesting sites (e.g., conversion, invasive across its healthy, connected floodplain through plant encroachment). Road mortality, predation a system of shifting and braided channels. by raccoons, fish, and bullfrogs and competition with invasive turtle species are additional risk factors faced by Western pond turtles. Conservation actions that can protect turtle habitat include providing basking structures, and enhancing nesting habitat through controlling invasive plants and animals. Minimizing disturbance in nesting areas and protecting adjacent upland habitat
Georgia Pacific Natural Area 2021 Master Plan 23 Mature forests buffered the river system and SENSITIVE AREAS covered much of the upper watershed. The trees Wetland and aquatic habitat health are contributed large quantities of wood to stream important factors for maintaining these channels, forming pools and creating hiding and prioritized sensitive species at Georgia Pacific feeding cover for adult and juvenile fish. Riparian Natural Area. To be conservative, a buffer of vegetation shared the stream channels and kept 50 to 75 ft. was applied to all wetland and the water cold for fish. Changes to the Middle aquatic habitats to produce an expanded zone Fork Willamette River are currently significantly that, for the purposes of this plan, is identified affecting the Chinook salmon population. as “Sensitive Areas”. This zone is used as a Several large dams restrict access and influence tool to assess where vulnerable species have downstream flows and temperature patterns. potential to be most negatively impacted from They also limit large wood delivery to lower recreational improvements if not designed reaches. Many valuable floodplain features carefully. This high level assessment tool such as islands, sloughs, and braided channels should be further ground-truthed and refined still exist below the dams including at Georgia onsite during the design phase of proposed Pacific Natural Area; however, the timing and improvements in sensitive areas. magnitude of flooding events has affected the establishment of cottonwood and other plant species. As a result, fewer mature riparian forests and wetlands now exist.
LEGEND Georgia Pacific Boundary Sensitive Areas Water Bodies
± Miles 0 0.05 0.1 0.2 Figure 13. Sensitive Areas identified within the Georgia Pacific Natural Area. When implementing recreational improvements within these areas low impact design strategies and careful alignment of trails should be considered. 24 NATURAL RESOURCE THREATS AND CONSTRAINTS • Invasive plant species such as slender false brome, Scotch broom, English ivy, and Himalayan blackberry are rapidly dominating many of the different habitats at Georgia Pacific Natural Area and limiting the growth of native forbs, grasses, trees, and shrubs that are essential components of the riparian habitat. • Aquatic invasive plant species pose a threat to the Mill Race Channel, pond, and Jasper Slough if they become established. The threats are threefold: (1) from submersed species such as ludwigia, Eurasian watermilfoil, Brazilian elodea, curly leaf pondweed; (2) floating leaf species, such as yellow floating heart, fragrant water lily, feathered water fern; and (3) emergent species, such as yellow flag iris, purple loosestrife, and reed canary grass, which are the most concerning as they can completely alter aquatic environments. • Western pond turtle habitat currently exists at the site, but is substantially impacted by encroaching infrastructure and nearby human use. If not actively managed, pressure from these external factors will only continue to intensify as development increases and more people visit the area. Invasive species such as bullfrogs also pose a real threat to young turtles on the site. • Natural tree regeneration is severely constrained in many locations and needs to be addressed. • The tree canopy is rapidly aging out and the mature trees forming the majority of the canopy are at risk of dying. Large trees dying on the site pose a public safety risk when they fall. Large trees are ecologically important; however, when they are on the ground, they pose a challenge to natural area management and maintenance access. • Water quality threats to the Mill Race Channel, Jasper Slough, and the Middle Fork Willamette River from bank erosion, horse manure, other pollutants caused by increases in use, or loss of canopy that could increase temperatures within the respective aquatic habitats. • Balancing public access to the river while protecting the vegetation and flow characteristics along the riparian frontage on the Middle Fork Willamette River.
NATURAL RESOURCE OPPORTUNITIES • To restore riparian forest where it is missing and to enhance it where mature trees are aging out and at risk of not being replaced naturally. • To improve habitat on the site by addressing invasive species and through low impact approaches to management of the natural area. • To connect people to nature and provide educational opportunities to better appreciate and understand threats to the natural environment at the park. Some educational opportunities include: river processes and restoration efforts across the Middle Fork Willamette River at the Willamette Confluence Preserve and Turtle Flats at the Howard Buford Recreation Area; behaviors that protect water quality such as picking up animal waste, staying on trail to protect vegetation; common invasive species, how they spread, and management efforts to control them. • To improve access to get people closer to views and experiences in the habitats. • To protect water quality by planting native vegetation species adjacent to waterways to provide shade and to prevent erosion. • To educate the public about drinking water protection zones and the SUB wellfields. • To create volunteer groups for recurring work, such as trash pick-up groups, invasive plant removal groups, and citizen science species recording hotspots. • To engage students from Agnes Stewart Middle School to continue to utilize the site as an outdoor classroom for learning. • To explore opportunities for wetland mitigation banking as a tool to enhance identified wetland areas.
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26 RECREATION OPPORTUNITIES & CONSTRAINTS
Though natural resource protection is the district’s primary priority due to Georgia Pacific Natural Area’s designation as a natural area, recreational use is still an integral part of Willamalane’s mission and vision for the site. Recreational improvements will take into account the sensitive areas and species present on the property and will be developed and implemented to align with uses identified as appropriate within natural area parks. Improvements also need to align with the City’s and SUB’s needs and vision for the site. This section will briefly assess current recreational uses on the property and identify where opportunities and constraints for improvements exist.
EXISTING RECREATION improvements included: OVERVIEW • A picnic area Current recreation in the Georgia Pacific Natural • A Western pond turtle and wildlife Area is fairly limited and primarily trail based. viewing platform along Jasper Slough Infrastructure within the Georgia Pacific Natural Area that supports recreation is limited to the • An accessible nature trail around the Mill Race and Middle Fork Path system and pond, including boardwalks and wildlife some trail-based amenities as discussed in the viewing screens introduction. • A viewing platform at the pond During the public outreach efforts, it was • An expanded natural surface trail system no surprise to find that the most common to accommodate walkers, runners, and current uses onsite are primarily related to equestrians trails (walking, running, biking). A number of • Increased access to the Middle Fork of less common trail uses were identified as well, the Willamette River including equestrian use, skating, rollerblading, wheelchair use, hand cycling, and riding • Potential new trailheads providing access scooters. Non-trail related uses primarily to the property (one from South 39th involved watching nature, wildlife, and the river Street, another from the westernmost or user created recreation opportunities such edge of Clearwater Park via South 42nd as geocaching, art, meditation, fishing, and Street or Clearwater Lane) socializing. • Some additional trail amenities such FUTURE OPPORTUNITIES as more benches, wayfinding, and interpretive signs The proposed recreational opportunities Willamalane presented to the public during • Habitat restoration and protection of outreach were identified from desires of the sensitive habitats park users during preliminary discussions The large majority of the proposed uses and and outreach efforts. These opportunities improvements received broad support and little also align with the values and requirements to no opposition from the public. A complete of natural area parks, opportunities identified summary of findings from public outreach are during site analysis, and the needs and desires included in Appendix 2. Several of the proposed of ownership partners. These proposed improvements received either some level of
Georgia Pacific Natural Area 2021 Master Plan 27 opposition or require additional consideration pedestrian traffic and trespassing on their and research. Further discussion of each of these property. is included below to provide a balanced view of It is also worth noting that there are still a concerns and considerations that may factor into considerable number of unknowns relating to these specific improvements. these access points: ADDITIONAL ACCESS: • For the additional proposed access As mentioned above, additional access was from the western corner of Clearwater proposed in the concept shared with the public Park, Willamalane would need to work during the second round of outreach from South closely with the City, Lane County, and 39th Street and from Clearwater Park via either consultants to determine the feasibility Clearwater Lane or an extension from South and cost of developing new public 42nd Street (See Master Plan diagram). This road accesses from both alternatives: proposal aligns with recommendations from the (1) extending South 42nd Street to Willamalane Comprehensive Plan (2012) and Clearwater Park or (2) providing Rivers to Ridges’ Willamette River Vision and public access along Clearwater Lane. Action Plan (2010), and is supported by co- Willamalane would also need to work owners of the property. Public outreach revealed with neighbors to more fully identify that the public also broadly supported this concerns and attempt to limit conflicts. proposal with 72% in favor of a new access point Lastly, the Clearwater Park Master Plan and 28% opposed to it. This was the highest calls for the residential house on the level of support of all proposed improvements western edge of Clearwater Park to presented to the public. become a support facility for outdoor recreation and maintenance. These plans Between the two proposed options, there was should be considered and amended, as slightly greater support for additional access needed, if and when public access is from 39th Street (42%) over access from 42nd provided from this location to ensure or Clearwater Lane (30%). Several comments each of the designs complement each noted that a 39th Street access would provide other. walkable direct access to the natural area and trails for many adjacent neighbors whose closest • The proposed access from access is currently further away via the busy neighborhoods north of Georgia Pacific Jasper Road and the Jasper Road Trailhead. would require coordination with the Additional access was also strongly supported City and County to determine whether by students and equestrian riders who want to parking and public vehicular access maximize access and length of trails. could occur via South 39th Street, which is classified as a local road in the City’s It is important to note that there was some Transportation System Plan. Feasibility of opposition to each of these points of entry using this access as a trailhead with no by neighbors living adjacent to them. Several parking should also be discussed with the neighbors along Clearwater Lane expressed City and County. Either way, new access concern about the increased traffic, the state from this location will require additional of the current road (gravel, not fully improved), coordination with the City and cost and increased undesirable noise and activity associated with providing a crossing over an access might attract. Similarly, neighbors the Mill Race Channel. whom own property near the City’s parcel at the southern terminus of 39th Street expressed Despite all the unknowns, the Clearwater Park concerns about how additional use might impact access is surrounded by the County’s Rural Residential and Exclusive Farm Use (minimum
28 25 acres) zones, which is very low density. unpaved trails. Therefore, this site provides value primarily as Willamalane has relied on the Equestrian Trial a vehicle access point. Alternatively, because Period as a guiding force for evaluating the the South 39th Street access is located within potential conflicts and impacts of equestrian 500 feet of the City’s Low Density Residential use on the property. The trial period, now going neighborhood to the north, it provides value on 10 months, has shown equestrian use to both as a residential, pedestrian access and as a be minimal, with access occurring primarily vehicular access point. from adjacent properties. There have been no Additional opportunities for access to significant issues brought to Willamalane’s the property from either private or public attention relating to conflicts between land should continue to be explored as equestrian and other trail users. Most concerns implementation of the plan moves forward. have related to manure on the trail system. Therefore, moving forward, Willamalane can EQUESTRIAN USE AND ACCESS assume that conflict between users will not be Permanent equestrian trails were identified as a major concern at the current level of use. If the most important improvement in the initial use dramatically increases, this conclusion may survey (approximately 50% responded in favor); change. however, they were a much lower priority (only Public access for equestrian use during the 12% of respondents prioritized these over trial period is provided from a gravel parking other improvements or it ranked 7th out of 8 area at Clearwater Park. Based on anecdotal improvement options) in the second public observations, this parking area has received survey. They were second to last priority in the very little use. A permanent public access student survey (19% in favor). This is likely a point will need to be developed to support direct reflection of the proportion of equestrian equestrian use onsite. Equestrians have noted users who participated in each survey. The initial the following amenities as desirable at a parking survey had approximately 45% of respondents area for equestrian use: parking for trucks and identifying as equestrian users, while the second trailers, a restroom, water, a hitching post, survey had just over 6% and the student survey and a mounting block. Additional research is had approximately 1%. needed to determine the best location for this Equestrian riders who took the survey want to access to occur. The following options could be see more equestrian related improvements. considered: Some of the additional improvements noted 1. Access from the River Rock Ranch, an include: additional trail options parallel to multi- equestrian center north of the property: use paths, hitching posts, mounting blocks, Explore options of developing an easement picnic areas, access to water, trails to the river, and providing public access from their additional parking, restrooms, and plans for property. continued trail connections to other properties. 2. Access from 28th Street, along the Mill Race Those expressing opposition to equestrian use Path: Work with Springfield School District stated the following as their primary reasons: and City to assess locations for parking and manure on the trail impacting other trail users’ discuss equestrian access along the existing experience, concern manure may impact water easement. quality to waterways onsite, concern equestrian users will not stay on designated trails, safety 3. New proposed trailheads from Clearwater with other potentially conflicting uses along Park and South 39th Street. shared portions of the trail or trail crossings including bikes and dogs, and damage to
Georgia Pacific Natural Area 2021 Master Plan 29 FISHING waterways, and fear of disrupting the natural During the public survey process, fishing was feel or essence of the property. Willamalane identified as a common public use of the site. should carefully weigh these concerns during The initial survey had 9%, the second survey every recreational improvement proposed on any had 10%, and the student survey had 17% of property, but especially for improvements within respondents indicate that they currently use the its natural area parks. property for fishing. Although it isn’t clear where Trail and trail-associated uses already exist on this is primarily occurring, staff occasionally site. The master plan formalizes and expands see people fishing at the pond and from the these uses, while providing a few additional banks of the river. The master plan concept trail-related amenities. These improvements are presented to the public identified that fishing consistent with Willamalane’s goals for natural would be discouraged at the pond in the future. area parks, which call for both protection and This proposed limitation to fishing access was a public access for recreation. To address concerns result of research and discussions with wildlife relating to impact of sensitive areas Willamalane biologists at the Oregon Department of Fish should consider the following: and Wildlife who found that fishing activities would likely interfere with efforts to preserve • Identify and map sensitive areas and restore turtle habitat in those sensitive by providing a buffer zone along all areas. Additionally, fishing at the pond would waterways and wetlands onsite. Also be reduced over time as warm water species identify and map any areas identified like bass and bluegill were removed from the as existing high priority habitat. Use pond. Currently, Willamalane is neither actively best practices to design and implement promoting or prohibiting fishing onsite. In order projects in the most sensitive method to move towards actively limiting this use, possible, especially within these Willamalane will need to incorporate signage identified zones (see Figure 13). and implement a public awareness campaign to • Most proposed new trails should be explain the value of protecting sensitive areas maintained as native surface to the and reasons why fishing is not allowed at the maximum extent possible. Use gravel/ pond. Design of improvements adjacent to the rock to create turnpikes or causeways in pond could incorporate elements (i.e. viewing areas with stability and drainage issues in blinds or setting them back from the water’s order to minimize unintended widening of edge) that would actively discourage fishing. trail corridors. Licensed fishing in the river would be allowed • All accessible routes along nature trails and conditions likely improved with the proposed should use permeable surfacing. increase in access to the Middle Fork Willamette River. • Utilize boardwalk systems in areas of sensitive habitat to better control access IMPACT OF SENSITIVE AREAS and to minimize impact to soils and Despite Willamalane’s efforts to prioritize wetlands. natural resource protection and minimize the • Consider seasonal closures of native impact and types of recreational improvements, surface trails to minimize impact to soils concern over any level of additional access or during wet months. impact exists within the public. Comments • Install overlooks and boardwalk systems relating to these concerns focused on issues using minimal impact best practices, such as removal of additional trees, compaction such as the use of helical piles to of soils, impacts to animals using the property minimize disturbance and guardrails or as a wildlife corridor, impacts to wetlands and handrails to control traffic.
30 • Provide vegetative buffer between • Phase improvements in an adaptive trails and waterways, especially along approach over time so that impact can equestrian access routes. be assessed and Willamalane can assure • Coordinate with the City to design that the desired outcome of balancing crossings over the Mill Race Channel that recreation opportunities with natural will create minimal impact. resource management is achieved. Adapt future plans to respond to needs • Coordinate with the equestrian user and results of the initial phases of groups to develop strategies for implementation. managing horse manure in the natural area. • Provide garbage cans and restrooms to minimize waste and dumping in the • Identify desired destinations onsite and natural area. provide access in a way that minimizes impact (e.g., raised overlooks control • Coordinate with the City and SUB to access and protect habitat and soils at monitor whether proposed levels of key lookouts; clearly marked and defined access impact water quality in the Mill access to the river minimize impact from Race Channel over time and adapt user-created, informal access points). strategy as needed.
Georgia Pacific Natural Area 2021 Master Plan 31 RECREATION THREATS AND CONSTRAINTS • Lack of access to the site and to destinations throughout the site: • Lack of access to the property for all residents, including neighbors living closest to the park • Lack of access for maintenance and restoration efforts • Lack of an official trail system has resulted in trails being created in sensitive areas • Minimal access and visibility onsite increase likelihood of undesirable use of the site and perceived lack of safety by users. • Fast moving water and armored banks along the edge of the Middle Fork of the Willamette River limit opportunities for safe access to the river. • The “Nature Park” classification of the natural area limits the type and extent of recreational development per Willamalane’s Comprehensive Plan. • There are currently limited resources (time/funds) available for maintenance of new recreational amenities. • The diversity of existing and proposed uses of the trail system may potentially lead to conflicts, especially along segments showing shared use or at multi-use path crossings. • Intensification of recreational use and development onsite may threaten the success of natural resource goals. • The property is not well known. Historically, it has not been specifically identified on Willamalane’s maps. The current name represents a timber company, which may cause confusion about ownership.
RECREATION OPPORTUNITIES • There is established use and familiarity of the multi-use path system onsite with connectivity to destinations beyond the property boundaries. • Proximity to Agnes Stewart Middle School provides opportunities to partner with teachers and students to achieve restoration, education, and recreational objectives within the plan. • Both visible and physical access to the Middle Fork of the Willamette River and other waterways is highly desired by the public. • The remote feeling and natural setting of the property are unique given its close proximity to neighborhoods, schools, and other urbanized portions of the community. • There are lots of opportunities for education and interpretation on habitat restoration efforts, as well as the dynamic character of existing waterways, and flora and fauna found in the natural area. • The equestrian boarding facilities adjacent to the site provide opportunities for improved collaboration, access, and monitoring of equestrian user needs and facilities. • There is potential for the site to connect to other trail systems via a bridge over the Middle Fork of the Willamette River (to the Howard Buford Recreation Area) or by extending further east in Springfield. Desire for these future connections is identified in Willamalane’s Comprehensive Plan (2012) and other regional planning documents. • There was broad and strong support in the public outreach efforts for many of the proposed recreational improvements including a nature trail around the pond, viewing platforms and overlooks, a picnic area, more trails, and additional benches. • There are two areas very close to the property slated for new development, both for residential housing and as a future employment center. These developments have potential to increase use of the trail system and the natural area. 32 NATURAL RESOURCE GOALS & ACTIONS
The overall intent of natural resource goal-setting is to preserve, manage, and enhance target habitats at Georgia Pacific Natural Area in order to benefit native wildlife and plant communities and to support public appreciation and learning at the site. The target habitats used to organize and break down the goals include wetlands, aquatic, and riparian forest. Sensitive species are also addressed. Each action is classified to identify whether it is a short range (i.e. high priority), medium range, or long range priority. It is also identified as either a regular task, ongoing task, or a task with potential for volunteer involvement. More information about these classifications is included in Table 3.
Table 3. Prioritization Categories for Natural Resource Actions. KEY CLASSIFICATION DEFINITION I Short-Range (highest Will be undertaken as soon as possible (1-5 years). priority) II Medium-Range Less pressing, implemented when funding is available (6-10 years). III Long-Range Will be implemented over a longer period of time due to the complexity or cost of the task or is dependent on other actions being completed first (11-20 years). RM Regular Management Management or maintenance activity typically performed on an annual, biannual, or biennial basis. O Ongoing A regularly occurring or ongoing activity. Vol Volunteer Opportunity Activity that could be undertaken by volunteers (with adequate coordination).
GOAL NR1: WETLANDS (approximately 7 acres) Maintain and enhance the native plant community and structure of various types of wetlands at Georgia Pacific Natural Area. Focus efforts on improving understory conditions, canopy, and tree and shrub recruitment to contribute towards protecting water quality and habitat.
OBJECTIVE NR1.A. UNDERSTORY Maintain and enhance the structure and composition of wetland understory on the site. Initiate efforts adjacent to areas already in high quality condition and adjacent to waterways. ACTIONS: NR1.A.1 (I,II, RM,O) Remove invasive woody vegetation such as blackberry by utilizing methods identified in Willamalane’s Integrated Pest Management (IPM) Plan. Schedule this work to minimize impacts to wildlife on the site.
Georgia Pacific Natural Area 2021 Master Plan 33 Sub Action 1.a. (I,II, RM, O) Develop a strategy for blackberry removal that prioritizes areas of high quality habitat, and areas that experience chronic camping. NR1.A.2. (I,RM,O) Remove invasive species such as false brome, shining geranium, ivy, lemon balm, herb Robert, tansy, and reed canary grass. Sub Action 2.a. (I,II, RM, O) Conduct annual invasive species control in areas with high quality native understory plants and along all existing and future trails throughout the site. Sub Action 2.b. (I,II, RM, O) Follow up ivy control efforts by working out from life-ringed trees to remove ground ivy, starting in high quality habitat and working outwards. NR1.A.3. (I, RM, O) Selectively remove invasive trees such as English holly, English hawthorn and birch. Chemically treat stumps of trees and shrubs at the time of removal to prevent resprout. NR1.A.4. (II, III, O) As understory invasive species are addressed and as wetland understory areas are stabilized, use seeding and plug planting to increase native composition and diversity of forbs, herbaceous plants, and other appropriate wetland understory species. NR1.A.5. (I, RM, O) Monitor wetland conditions and succession over time to determine if wetland is changing in character and if actions need to be implemented to mitigate changes to ecological trajectory. Monitoring work should follow invasive species removal efforts.
OBJECTIVE NR1.B. TREE CANOPY Protect and enhance existing tree canopy within and adjacent to wetland habitats in the natural area. Initiate efforts adjacent to areas already in high quality condition and adjacent to waterways. ACTIONS: NR1.B.1. (I, O) Develop a monitoring and mapping protocol to better understand age distribution of the tree canopy and where the canopy is at risk of changing. NR1.B.2. (I, RM, O) Identify trees threatened by ivy species and remove ivy to protect the trees. Start by life ringing the trees (i.e., cutting all vines on tree trunk at chest height) and then progressively clear the ground ivy away from the bases of trees. NR1.B.3. (I, O, RM) Identify specific trees and areas where trees are reaching their maximum ages and should be targeted for tree recruitment efforts (See Objective NR1.C. Tree and Shrub Recruitment)
OBJECTIVE NR1.C. TREE AND SHRUB RECRUITMENT Maintain and enhance natural tree and shrub recruitment and supplement natural tree and shrub recruitment with planting efforts to increase the age class diversity of trees and shrubs within wetland habitats at Georgia Pacific Natural Area. Initiate efforts adjacent to areas already in high quality condition and adjacent to waterways.
34 ACTIONS: NR1.C.1. (I, RM, O) Identify areas where there is good tree recruitment and focus efforts on maintaining that recruitment by managing the understory to prevent woody vegetation encroachment. See above, Objective NR1.A. Understory. NR1.C.2. (I, II, III, RM, O) Monitor and plant new trees and shrubs in areas where encroaching woody vegetation has been removed from the understory.
GOAL NR2: RIPARIAN FOREST (approximately 119 acres) Maintain and enhance the native plant community and structure of riparian forest. Focus efforts on tree canopy condition, understory condition, and presence of native tree and shrub recruitment.
OBJECTIVE NR2.A. UNDERSTORY Enhance and maintain high quality understory habitat within riparian forests at Georgia Pacific Natural Area. Initiate efforts adjacent to areas already in high quality condition and adjacent to waterways. ACTIONS: NR2.A.1. (I, II RM,O) Remove invasive woody vegetation such as blackberry utilizing methods identified in Willamalane’s integrated Pest Management (IPM) Plan. Plan this work to minimize impacts to wildlife on the site. Sub Action 1.a. (I,II, RM, O) Develop a strategy for blackberry removal that prioritizes areas of high quality habitat and areas that experience chronic camping. Sub Action 1.b. (I,II, RM, O) Follow-up ivy control efforts by working out from life-ringed trees to remove ground ivy, starting in high quality habitat and working outwards. NR2.A.2. (I, II,O) Remove invasive species such as false brome, shining geranium, ivy, lemon balm, herb Robert, tansy, reed canary grass, teasel, purple loosestrife and Japanese knotweed. Sub Action 2.a. (I,II, RM, O) Conduct annual false brome control in areas with high quality native understory plants and along all existing and future trails throughout the site. Sub Action 2.b. (I,II, RM, O) Annual mowing of open grassy areas of site for invasive weed and shrub encroachment, phase out this work as these areas are planted and restored to riparian forest. NR2.A.3. (I, RM, O) Selectively remove invasive trees such as English holly, English Hawthorne and birch. NR2.A.4. (I, II, III, O) As understory invasive species are addressed and as the riparian forest understory areas are stabilized, use seeding and plug planting to increase diversity and improve native composition.
Georgia Pacific Natural Area 2021 Master Plan 35 OBJECTIVE NR2.B. TREE CANOPY Protect and enhance existing tree canopy within and adjacent to riparian forest habitats at Georgia Pacific Natural Area. The focus of these actions is to maintain the structure of a closed canopy riparian forest throughout habitats on the site. Initiate efforts adjacent to areas already in high quality condition and adjacent to waterways. ACTIONS: NR2.B.1. (I, O) Develop a monitoring and mapping protocol to better understand age distribution of the tree canopy and where the canopy is at risk of changing. NR2.B.2. (I, II, O) Develop a plan for filling gaps in the riparian forest canopy through planting and encouraging natural regeneration of native riparian tree species. NR2.B.3. (I, RM, O) Identify trees threatened by ivy species and remove ivy to protect the trees. Start by liferinging the trees (i.e. cutting all vines on tree trunk at chest height) and then progressively clear the ground ivy away from the bases of trees. NR2.B.4. (I, II, O, RM) Identify specific trees and areas where trees are reaching their maximum ages and should be targeted for tree recruitment efforts (See Objective NR2.C. Tree and Shrub Recruitment) NR2.B.5. (I, RM, O) Conduct hazardous tree assessments annually in areas where trees could pose a risk to the public or infrastructure, such as along the Middle Fork and Mill Race Path or adjacent to existing informal trails.
OBJECTIVE NR2.C. TREE AND SHRUB RECRUITMENT Maintain and enhance natural tree and shrub recruitment and supplement natural tree and shrub recruitment with planting efforts to increase the age class diversity of trees and shrubs within riparian forest habitats at Georgia Pacific Natural Area. Initiate efforts adjacent to areas already in high quality condition and adjacent to waterways on the site. ACTIONS: NR2.C.1. (I, RM, O) Identify areas where there is good tree recruitment and focus efforts on maintaining that recruitment by managing the understory to prevent woody vegetation encroachment. See action NR2.A.1. above in Understory. NR2.C.2. (I, II, RM, O) Monitor and plant new trees and shrubs in areas where encroaching woody vegetation has been removed from the understory.
GOAL NR3: AQUATIC HABITATS(approximately 11 acres) Maintain and enhance the in-water conditions of the identified aquatic habitats on the site.
OBJECTIVE NR3.A. INVASIVE SPECIES Monitor and control invasive species in aquatic habitats. Species include both aquatic plants and wildlife. ACTIONS: NR3.A.1. (I, RM, O) Monitor aquatic vegetation within all aquatic habitats for Early Detection Rapid Response (EDRR) to address any aquatic invasive plants such as
36 purple loosestrife, Eurasian watermilfoil, water primrose, reed canary grass, feathered water fern, and other invasive species. NR3.A.2. (I, RM, O) Monitor aquatic habitats for invasive wildlife species using Early Detection Rapid Response (EDRR) to address any invasive aquatic wildlife such as American bullfrog, Japanese mystery snails, snapping turtles, red eared sliders, carp species, Northern snakehead, New Zealand mud snail, zebra and Quagga mussels and other species. NR3.A.3. (I, RM, O) Obtain professional assistance from Oregon Department of Agriculture and Oregon Department of Fish and Wildlife to support efforts to address aquatic invasive species.
OBJECTIVE NR3.B. WATER QUALITY Improve surface and groundwater quality on the site. ACTIONS: NR3.B.1. (I, RM, O) Routinely meet with SUB and the City to support partner efforts and recommendations on how to improve and protect surface and groundwater quality on the site.
OBJECTIVE NR3.C. HABITAT Improve wildlife habitat for aquatic species on the site. ACTIONS: NR3.C.1. (I, II, III) Coordinate with the Middle Fork Willamette Watershed Council to explore the possibility for improving off-channel habitat at the site, including exploring opportunities to reestablish former hydrological connections. NR3.C.2. (I,II,III) Coordinate with the Oregon Department of Fish and Wildlife, the Middle Fork Willamette Watershed Council, the City, and relevant federal regulatory agencies to enhance habitat complexity in the Mill Race Channel. Work may include placement of in-stream structures in addition to large woody debris placements. This work may require coordination with adjacent private property owners.
GOAL NR4: SENSITIVE HABITATS Protect and improve the specific areas identified as habitat for sensitive species living within the park boundary. Projects will be focused in areas identified as sensitive; see Figure 13 (pg. 24).
OBJECTIVE NR4.A. SENSITIVE AREAS Any work conducted within zones identified as sensitive habitat should minimize potential impacts to sensitive species within these areas. ACTIONS: NR4.A.1. (O,RM) Schedule vegetation management work to avoid disturbing species on the site including ground nesting birds, Western pond turtles, waterfowl, reptiles, amphibians and mammals through consultation with ODFW.
Georgia Pacific Natural Area 2021 Master Plan 37 NR4.A.2. (III, O) If opportunity arises, coordinate with City and SUB to identify and assess opportunities for wetland mitigation banking.
OBJECTIVE NR4.B. WESTERN POND TURTLE Improve habitat for Western pond turtles on the site in both Jasper Slough and the pond. ACTIONS: NR4.B.1. (I, RM, O) Work with Oregon Department of Fish and Wildlife (ODFW) to monitor conditions at the site for Western pond turtles. Incorporate ODFW recommendations into future habitat improvement projects to assure habitat improvement efforts are able to adapt and respond to changing site conditions. NR4.B.2. (I, RM, O) Use mechanical methods to maintain early succession (e.g., low stature vegetation and bare ground) habitat adjacent to aquatic habitats to provide nesting habitat for Western pond turtles. Schedule work to minimize impacts to turtle nesting through consultation with ODFW and coordinate work with the City as needed. NR4.B.3. (I, RM, O) Prioritize work in identified turtle nesting areas with good solar access. NR4.B.4. (I,II) Increase basking structures in the pond itself to provide adult turtles with additional open water basking structures (i.e., large floating logs). NR4.B.5. (I, II) Maintain and enhance edge basking structure on the pond edges to enable juvenile turtles to bask on vegetation hanging into the pond. This includes maintaining shrub vegetation such as willows and dogwoods adjacent to pond. NR4.B.6. (I,O) Work with ODFW to develop a monitoring protocol that can be used to understand changes in Western pond turtle populations on the site.
38 RECREATION GOALS & ACTIONS Recreation goals, objectives, and actions provide opportunities for passive recreation at Georgia Pacific Natural Area including trails, additional access, and some supporting amenities. They also address creating a sense of identity and propose several recommendations for management of the natural area. The Desired Future Conditions concept diagram at the end of this section provides a graphic representation of the locations and relationships between the proposed actions.
GOAL R1: TRAILS Expand the existing trail system to allow for multiple uses and experiences that are compatible with natural resource goals contained in this master plan.
OBJECTIVE R1.A. Maintain the existing multi-use paved path system. ACTIONS: R1.A.1. Keep vegetation clear from the “Clearance Zone” of the path (see Appendix 3). R1.A.2. Conduct regular maintenance on the path surfacing, including removing changes in elevation greater than ¼ inch, maintaining asphalt surface in good repair, and re-striping. R1.A.3. Replace missing or repair damaged signage, maps, and mile markers along the trail system as needed.
OBJECTIVE R1.B. Provide an accessible nature trail around the pond for those visiting on foot or using mobility devices. ACTIONS: R1.B.1. Trail width, surface, and clearance to be designed in accordance with standards shown in Appendix 3. R1.B.2. Create a looped trail that captures views of the pond and adjacent wetland areas. Utilize best practices, such as building boardwalks using helical piles for trail development in sensitive areas. R1.B.3. Incorporate opportunities for art, interpretation, and education along the trail system.
OBJECTIVE R1.C. Provide longer soft surface walking trails looping through the natural area for foot and equestrian access. ACTIONS: R1.C.1. Trail width, surface, and clearance to be designed in accordance with standards shown in Appendix 3.
Georgia Pacific Natural Area 2021 Master Plan 39 R1.C.2. Separate equestrian access routes from multi-use paths to the maximum extent practicable to promote safety between bike and equestrian trail use. R1.C.3. Align trail to provide a vegetated buffer between trails and waterways aside from a couple of locations shown on the Desired Future Conditions concept diagram. If entering into sensitive areas, carefully design trails to protect surrounding soils (e.g., boardwalks, turnpikes, causeways, etc) to the maximum extent possible. R1.C.4. Provide signage along the trail system for wayfinding, to define allowed uses, to define etiquette and safe practices when sharing trails with horses, and to provide mile markers. R1.C.5. Work with a broad range of equestrian groups, such as Oregon Equestrian Trails and Backcountry Horsemen of Oregon, to finalize design of equestrian routes prior to construction. R1.C.6. Partner with equestrian users for assistance with maintenance of equestrian related improvements. R1.C.7. Willamalane staff will coordinate with the City to monitor water and habitat quality within and near the Mill Race Channel to assure it does not decline due to increased levels of use.
GOAL R2: ACCESS Improve access into the site and to destinations throughout the site.
OBJECTIVE R2.A. Add new trailheads that will allow for more convenient access to the natural area from adjacent properties. ACTIONS: R2.A.1. Work with the City and SUB to assess feasibility of an additional access from the west side of the property once the planned future employment district begins to develop (i.e., from South 26th Street, South 28th Street, South M Street). R2.A.2. Work with the City and County to assess the feasibility of developing an additional trailhead from the City’s property adjacent to South 39th Street. Prioritize access for adjacent neighbors. Vehicular access and parking should be explored based on an established need and compatibility with neighborhood context. Sub Action 2.a. Communicate with neighbors adjacent to the City’s parcel to identify and address concerns about the proposed trailhead. Sub Action 2.b. Identify permitting and land use review requirements for the new trailhead improvement. Sub Action 2.c. Coordinate with the City to design a trailhead and crossing over the Mill Race Channel in order to establish access to the natural area trail system. Assess permitting requirements and cost of the crossing. R2.A.3. Explore feasibility of a new trailhead from the western corner of Clearwater Park. Additional trailhead access from this location should be driven by a need for increased vehicular parking and access, such as an equestrian parking area, if demand exceeds capacity of Clearwater Park. 40 Sub Action 3.a. Work with Lane County to conduct a cost and feasibility assessment for the extension of South 42nd Street within existing right-of-way in order to allow public access to the western boundary of Clearwater Park. Sub Action 3.b. Work with Lane County to conduct a feasibility assessment for requirements associated with providing public access along Clearwater Lane to the western boundary of Clearwater Park. Sub Action 3.c. Coordinate with adjacent neighbors to identify and address access concerns during the design process. Sub Action 4.d. Ensure design of additional trailhead aligns with future plans for the western corner of the property identified in the Clearwater Park Master Plan. R2.A.4. Work with adjacent private landowners, the City, and SUB to explore additional opportunities for access into the property as they arise. R2.A.5. Maintain Jasper Road Trailhead as the primary access point to the natural area for recreation, maintenance, and safety access. R2.A.6. Develop a dedicated permanent equestrian parking area from a new developed access point if and when parking demand increases. Sub Action 6.a. Continue to use Clearwater Park as a temporary equestrian access until a new access point is developed. Sub Action 6.b. Provide semi-permanent signage at the Clearwater Park parking lot to accommodate equestrian use and access. Sub Action 6.c. Coordinate with equestrian groups such as Oregon Equestrian Trails and Backcountry Horsemen to identify crucial amenities needed (e.g., hitching post or mounting block) at Clearwater Park parking area to allow it to function better as an access point. Sub Action 6.d. Continue feasibility efforts towards developing a new public equestrian access from the private equestrian center located adjacent to the natural area. If feasible, develop a new trailhead and supporting amenities. Sub Action 6.e. If the access from the private equestrian center is deemed not feasible, begin feasibility assessments for other possible points of access.
OBJECTIVE R2.B. Provide additional visual and physical access to existing waterways. ACTIONS: R2.B.1. Prioritize maintenance of invasive understory along the river side of the Middle Fork Path at locations that provide opportunities for river views from the path. R2.B.2. Prioritize maintenance of invasive understory along the Mill Race Path where opportunities for views of the pond exist. Consider integrating plantings or other barriers to limit physical access to the pond. R2.B.3. Provide additional benches at existing viewpoints along the Middle Fork or Mill Race Paths. Placement and frequency of benches should be compatible with natural resource goals and retain a sense of solitude for users. R2.B.4. Look for opportunities to provide new benches along the new trail system to capture views of the pond or the Mill Race Channel. Coordinate closely with the City Georgia Pacific Natural Area 2021 Master Plan 41 when designing benches near the Mill Race and attempt to integrate plantings or other barriers to limit physical access to the channel. R2.B.5. Construct at least one trail to the banks of the Middle Fork Willamette River at a location that allows for improved user access. Trail design should account for accessibility requirements, safety, and impacts of development and human activity to the surrounding natural area. Desired use for this access includes: viewing wildlife and scenery, picnicking, water play, and fishing. R2.B.6. Construct an overlook along the Jasper Slough and Mill Race Path for viewing of the Western pond turtle and other aquatic and waterfowl species. See Appendix 3 for a conceptual design that includes a cantilevered platform, seating, interpretation, and art. Final design will be done in consultation with ODFW. Sub Action 6.a. Work with natural resource staff to identify the best location in order to minimize impact to pond turtle nesting areas. Sub Action 6.b. Connect to the Jasper Pond picnic area per Action R3.A. Sub Action 6.c. Design in a way to minimize impact to bank soils and vegetation. R2.B.7. Construct an overlook along the southern edge of the pond for viewing birds and wildlife. Incorporate design elements (e.g., increasing the height, handrails) that will deter visitors from leaving the trail and from fishing off the platform (pull back from water’s edge, add viewing blind). Locate the overlook on the southwest banks of the pond to protect basking areas on the north banks of the pond. See Appendix 3 for a conceptual design. Final design will be done in consultation with ODFW. Sub Action 7.a. Incorporate accessible seating at the overlook. Sub Action 7.b. Set the overlook back from the water’s edge and incorporate other design strategies (e.g., handrails, signage, screening) to deter people from using the overlook as a fishing platform. Sub Action 7.c. Design in a way to minimize impact to bank soils and vegetation.
OBJECTIVE R2.C. Continue to support regional visioning for a bridge crossing to natural resource lands along the south bank of the Middle Fork Willamette River (i.e., the “Confluence Property”) and Howard Buford Recreation Area. Georgia Pacific Natural Area should be included in future assessments of where this bridge is feasible. GOAL R3: AMENITIES Provide additional site amenities to promote education, enjoyment, safety, and accessibility to trail system users.
OBJECTIVE R3.A. Picnic Area. Provide a picnic area within close proximity to the Mill Race Path and Jasper Road Pond. This picnic area will serve path users and neighbors, and can function as an outdoor classroom for Agnes Stewart Middle School students. It can also provide a staging area for volunteer days or events such as races and nature walks.
42 ACTIONS: R3.A.1. Provide approximately 4-8 picnic tables in both sun and shady locations along the storm basin next to the Jasper Road Trailhead. Coordinate with Natural Resource staff to identify the best locations to avoid turtle nesting areas. R3.A.2. Provide a minimum of two tables and surfacing that meet Americans with Disabilities Act (ADA) guidelines. R3.A.3. Coordinate with the landowners of the proposed picnic area, City of Springfield, for review and approval of the design prior to construction. R3.A.4. Look for opportunities to connect the design of the picnic area to the proposed Jasper Slough Overlook (Action R2.B.6.) through use of repetition of materials, art, and interpretation.
OBJECTIVE R3.B. Overlooks. Provide cantilevered overlooks at locations where viewpoints coincide with sensitive habitat zones in order to minimize impact to these areas (see R2.B.6. & R2.B.7. for related actions).
OBJECTIVE R3.C. Wayfinding Signs. Expand upon the existing wayfinding system used for the Middle Fork Path and Mill Race Path to incorporate new trails as the trail network develops. ACTIONS: R3.C.1. Provide new trail maps at each new trailhead as they are developed. R3.C.2. Provide quarter-mile markers on new trails as they are constructed. R3.C.3. Provide wayfinding signs at each trail junction.
OBJECTIVE R3.D. Equestrian Signage and Information. Provide signage and online content to support safe and compatible equestrian use onsite. ACTIONS: R3.D.1. Mark equestrian routes clearly so users know where they can and cannot travel. R3.D.2. Install “horse crossing” yield signs along the Middle Fork and Mill Race paths prior to equestrian crossings. R3.D.3. Provide information about equestrian use and trail etiquette at each trailhead. R3.D.4. Install signage along equestrian routes to educate users on how to safely interact with horses if they were to encounter them on a trail. R3.D.5. Provide clear wayfinding to and around dedicated equestrian parking area(s) as they are developed. R3.D.6. Provide information specific to equestrian users on Willamalane’s website. Information should include parking locations and capacity, amenities for horses, trail surface, trail crossings, distances, and any precautions about potential hazards riders may encounter.
OBJECTIVE R3.E. Interpretive Signs and Education. Provide interpretive panels along the proposed accessible nature trail and at overlook locations.
Georgia Pacific Natural Area 2021 Master Plan 43 ACTIONS: R3.E.1. Provide interpretive information at the overlook along the Jasper Slough that focuses on the Western pond turtle. Coordinate with City staff on location and signage information. R3.E.2. Create an interpretive plan for the nature trail and pond overlook. Plan will identify locations where interpretive materials will be placed along the trail system and what information will be provided at each location. Interpretation will focus on explaining the dynamic nature of rivers, the various habitats located on the site, and the plants and wildlife that call the site home. R3.E.3. Create opportunities for “citizen science” through mobile phone applications such as iNaturalist or by establishing official E-Bird hotspots. R3.E.4. Further expand relationships with students and teachers from Agnes Stewart Middle School and other local schools to assist with habitat restoration efforts and water quality monitoring.
OBJECTIVE R3.F. General Amenities. Provide general site amenities that maximize enjoyment of the trail system by all users. ACTIONS: R3.F.1. Provide a restroom (porta-potty) near the junction of Middle Fork Path and Mill Race Path. R3.F.2. Provide garbage cans at picnic areas, near restrooms, and near entrance to river access points to limit garbage and waste left behind. R3.F.3. Provide benches at viewpoints, trailheads, and interpretative destinations throughout the park. R3.F.4. Incorporate art into the design of signage structures, boardwalks, picnic areas, and interpretation when possible.
OBJECTIVE R3.G. Equestrian Amenities. Provide site amenities and experiences specific to equestrian users through consultation with groups like Oregon Equestrian Trails and Backcountry Horsemen of Oregon. These actions will be undertaken once a permanent access point has been identified to provide equestrians with access to Georgia Pacific Natural Area. ACTIONS: R3.G.1. Provide a mounting block and hitching post near restrooms. R3.G.2. Future permanent access point for equestrians to include a hitching post, mounting block, access to water for horses, and restrooms. R3.G.3. Provide sightlines to water for equestrians both at the pond and along the river.
GOAL R4: IDENTITY Improve the identity of the property onsite, online, and among patrons.
OBJECTIVE R4.A. Adopt a new name for the property and individual trails.
44 ACTIONS: R4.A.1. Create a new name for the site that incorporates recommendations from the public (e.g., focuses on local flora, fauna, geology, geomorphology, regional or cultural significance of the site). Sub Action 1.a. Conduct outreach with local Native American tribes to gauge interest in participating in the naming process. Sub Action 1.b. Have the Willamalane Board of Directors review and approve the name consistent with adopted administrative policy. Also seek review and approval from the City and SUB. R4.A.2. Include new name on all maps, signage, and wayfinding throughout the natural area, at trailheads, and online.
OBJECTIVE R4.B. Update maps and online content to make the natural area more identifiable. ACTIONS: R4.B.1. Update trail maps at all existing trailheads (Dorris Ranch, Booth Kelly, Jasper Road, and Clearwater Park) to include new trails as they are constructed. Maps should also show the boundary and name of the natural area. R4.B.2. Provide the most recent version of trail maps and trail user information on Willamalane’s website. At a minimum, maps should be in English and Spanish. R4.B.3. Review Willamalane’s website to ensure information about the property is consistently kept up to date and accurate.
OBJECTIVE R4.C. Improve awareness of natural area boundaries. ACTIONS: R4.C.1. Include gateway markers at each entrance/exit point to the natural area along multi-use paths. Consider use of signs, art (i.e., sculptures), plantings, or pavement markings that could best mark these gateways. Coordinate with ownership partners to approve design and placement of these. R4.C.2. Consider creating a symbol or color marker that can be incorporated along pavement markings and signage throughout the property to reinforce the identity of the site to visitors. R4.C.3. Work with adjacent landowners to install signage, fencing, or use other methods to deter visitors from leaving the property and trespassing on private property.
GOAL R5: MANAGEMENT Plan and conduct regular maintenance of trails to assure safety and maximize longevity of the trail system.
OBJECTIVE R5.A. Conduct regular walk-throughs and maintenance of the trail system. ACTIONS: R5.A.1. Regular walk-throughs to include removal of hazards, garbage, debris, and
Georgia Pacific Natural Area 2021 Master Plan 45 obstructions from trail surface and areas visible from the trail. R5.A.2. Conduct vegetation removal necessary to maintain clearance standards defined in Appendix 3.
OBJECTIVE R5.B. Conduct additional maintenance based on need. ACTIONS: R5.B.1. Coordinate with the City and SUB to get trails cleared and debris removed throughout the property after storm events. R5.B.2. Work towards implementing priority actions identified in the Natural Resource goals section. R5.B.3. Prioritize management of invasive species that block sightlines to water from the trail system (i.e., views of the pond from the Mill Race Path, river views from the Middle Fork Path). R5.B.4. Monitor areas identified as sensitive habitat for impacts such as user-created trails, garbage, etc.
OBJECTIVE R5.C. Actively promote safety for trail users. ACTIONS: R5.C.1. Provide emergency contact information and information about potential hazards onsite at kiosks. R5.C.2. Assure that fire/emergency access from the Mill Race Path, Jasper Road Trailhead, and throughout the multi-use path system is maintained and cleared of obstructions. R5.C.3. Continue to coordinate with Springfield/Eugene Fire to assure that new uses, trails, and river access points are communicated. Develop plans for emergency response to key destinations within the natural area.
OBJECTIVE R5.D. Create a plan to maintain trails accessed by equestrian users. ACTIONS: R5.D.1. Work with equestrian users to assist with maintenance of equestrian trails, signage, and site amenities relating to equestrian use.
OBJECTIVE R5.E. Establish funding and volunteer partnerships to conduct maintenance onsite. R5.E.1. Amend the existing Intergovernmental Agreement with ownership partners to determine opportunities for partnering on the implementation of maintenance tasks. R5.E.2. Coordinate with the Middle Fork Willamette Watershed Council to seek grant funding from Oregon Watershed Enhancement Board or other funding sources in support of restoration and management actions on the site. R5.E.3. Work with ODFW to monitor the site and identify additional opportunities for restoration and enhancement of the site. R5.E.4. Establish regular volunteer work parties to assist with maintenance and restoration efforts.
46 DESIRED FUTURE CONDITIONS GEORGIA PACIFIC NATURAL AREA 2021 MASTER PLAN
LEGEND 1 JASPER ROAD TRAILHEAD 6 SENSITIVE AREAS 1 Jasper Rd. Primary access to natural area for bikers, Trail through sensitive areas to receive careful # Key Actions* pedestrians, maintenance, and safety design and consideration to minimize impact. 2 Regulations may also infl uence trail design. (pg. Multi-use Path vehicles. (R2.A.5.) 30) 3 Accessible Nature Trail 2 PICNIC AREA Running / Equestrian Trails A picnic area to serve neighbors, students, 7 POND OVERLOOK and events. (R3.A.) The overlook will be elevated from the banks of Master Plan Boundary the pond and accessed from a boardwalk system for pedestrian use. It will include interpretative Sensitive Areas** 3 JASPER SLOUGH OVERLOOK For viewing of western pond turtle basking signage, seating, art, and wildlife screening. Waterways sites and waterfowl in Jasper Slough. (R2.B.6.) Fishing will be discouraged. An equestrian route Jasper Slough will bypass the boardwalk, to the south and set Parkland RUNNING AND EQUESTRIAN TRAILS back further from pond’s edge. (R2.B.7.) *The numbered improvements are further explained 4 Mill Race Path A double loop, soft surface trail system for in the plan document and in the referenced actions running, hiking, and equestrian use. (R1.C.) REST AREA within the plan document. 8 Area will provide portable restrooms, garbage **Sensitive Areas in the context of this plan is defi ned ACCESSIBLE NATURE TRAIL cans, seating, hitching post, and mounting block on page 24. 5 Accessible trail constructed of compacted in close proximity to existing kiosk and proposed gravel and boardwalks. Trail will provide views river access. (R3.F.1., R3.F.2., R3.G.1.) of the pond and wetland areas and will include Mill Race Channel seating, wildlife screens, and educational 9 RIVER ACCESS 1 10 opportunities through interpretive signage A clear, accessible route down to the river’s edge and art. (R1.B.) that improves access for fi shing, water play, and
S. 39th St. wildlife viewing. (R2.B.5.) 6 ACCESS FROM SOUTH 39TH STREET 10 Explore feasibility of this potential new access 4 5 point. (R2.A.2.) Pond VIEWS OF MILL RACE CHANNEL 7 11 Benches at a couple of locations along the Mill Race Channel enhance wildlife viewing and scenic 13 opportunities for trail users. (R2.B.4.) 8 Mill Race Channel RIVER ACCESS 2 Middle Fork Willamette River CLEARWATER 12 Middle Fork Path 11 Pending successful experiences at River Access PARK 1, a second access point will be developed near this location that provides runners, walkers, and 9 equestrians an additional opportunity to view, fi sh, and play in the water. (R2.B.5.) 12 ACCESS FROM CLEARWATER PARK 13 Depending upon the demand for additional vehicular parking for access, assess the feasibility of this location as a new trailhead access point. (R2.A.3.) ± Miles 0 0.05 0.1 0.2 This page is left intentionally blank. IMPLEMENTATION
NATURAL RESOURCES and then working toward medium quality and The following discussion provides clarity on how low quality as resources allow. Some of the Willamalane will proceed with implementation initial work will focus on improvements to the of the desired future conditions at Georgia understory to support natural tree recruitment Pacific Natural Area. as well as enable tree planting once conditions are stabilized. Areas where the canopy is missing The highest priority for implementation is or at risk of aging out will be prioritized. protecting and enhancing habitats (Wetland and Riparian Forest) that are already in high Given the existing site conditions at Georgia quality condition and maintaining them in that Pacific Natural Area and the widespread condition. The second highest priority will be distribution of invasive species, small planting implementing restoration and maintenance plans and projects will be used first to test and practices in areas directly adjacent to aquatic evaluate restoration techniques for efficacy and habitats to ensure that the ecotone or efficiency. transitional zone from aquatic to terrestrial (land) environments is preserved and enhanced. AQUATIC HABITATS The third priority for implementation will be Aquatic habitats at Georgia Pacific Natural Area site-wide invasive species work to enable more will require a unique strategic approach in that natural regeneration and tree recruitment. they are natural resources for which Willamalane Habitat restoration and maintenance will be is not well equipped to solely manage. For the tracked and monitored to enable Willamalane to purposes of this plan, Willamalane will help utilize adaptive management approaches over guide and implement restoration activities up to time to address issues within the natural area. the high water line or, seasonally, to the water’s Data will be collected pre- and post-project, edge. For aquatic habitat implementation in and outcomes will be monitored to provide the water bodies themselves, Willamalane will insights into the level of success of projects. consult and partner with relevant agencies: the Results will be evaluated and analyzed to City (Mill Race Channel and Jasper Slough), identify opportunities for improvement when Oregon Department of Fish and Wildlife implementing maintenance and management at (Georgia Pacific Natural Area Pond), and the Georgia Pacific Natural Area. Middle Fork Willamette Watershed Council for any habitat issues identified on the Middle Fork The sequencing of work at the site will follow of the Willamette River. these general guidelines: work outwards from high quality habitats and improve habitats Tables 4 & 5 provide an overview of the goals adjacent to water. Initial steps will include and actions that will be implemented and the addressing invasive species in high quality areas general time-horizon in which they will be implemented at Georgia Pacific Natural Area.
Georgia Pacific Natural Area 2021 Master Plan 49 Table 4. Priorities for Wetland Habitat Habitat Short-range Priorities Medium-range Long-range Priorities Quality Rating (1-5 years) Priorities (6-10 years) (11-20 years) High Quality Understory (0.2 acres) Understory (0.2 acres) Understory (0.2 acres) • NR1.A.1 • NR1.A.1 • NR1.A.4 (3 acres) • NR1.A.2 • NR1.A.1 Sub Action 1.a • NR1.A.5 • NR1.A.3 • NR1.A.2 Sub Action 2.a • NR1.A.4 • NR1.A.2 Sub Action 2.b Canopy (1.8 acres) • NR1.A.5 • NR1.A.3 • NR1.B.1 • NR1.A.4 • NR1.B.2 Canopy (1.8 acres) • NR1.A.5 • NR1.B.1 • NR1.B.3 • NR1.B.2 Canopy (1.8 acres) Tree Recruitment (1.0 acre) • NR1.B.3 • NR1.B.1 • NR1.C.1 Tree Recruitment (1.0 acre) • NR1.B.2 • NR1.C.2 • NR1.C.1 • NR1.B.3 • NR1.C.2 Tree Recruitment (1.0 acre) • NR1.C.1 • NR1.C.2 Medium Understory (1.4 acres) Understory (1.4 acres) Understory (1.4 acres) • NR1.A.1 • NR1.A.1 • NR1.A.4 Quality (4.06 • NR1.A.2 • NR1.A.1 Sub Action 1.a • NR1.A.5 • NR1.A.3 • NR1.A.2 Sub Action 2.a acres) • NR1.A.4 Canopy (2.6 acres) • NR1.A.5 • NR1.A.2 Sub Action 2.b • NR1.B.1 • NR1.A.3 Canopy (2.6 acres) • NR1.B.2 • NR1.A.4 • NR1.B.3 • NR1.B.1 • NR1.A.5 • NR1.B.2 Tree Recruitment (0.06 acres) • NR1.B.3 Canopy (2.6 acres) • NR1.C.1 • NR1.B.1 • NR1.C.2 Tree Recruitment (0.06 acres) • NR1.B.2 • NR1.C.1 • NR1.B.3 • NR1.C.2 Tree recruitment (0.06 acres) • NR1.C.1 • NR1.C.2 Low Quality Understory (5.7 acres) Understory (5.7 acres) Understory (5.7 acres) • NR1.A.1 • NR1.A.1 • NR1.A.4 (15 acres) • NR1.A.2 • NR1.A.1 Sub Action 1.a • NR1.A.5 • NR1.A.3 • NR1.A.2 Sub Action 2.a Canopy (3 acres) • NR1.A.4 • NR1.A.2 Sub Action 2.b • NR1.B.1 • NR1.A.5 • NR1.A.3 • NR1.B.2 Canopy (3 acres) • NR1.A.4 • NR1.B.3 • NR1.A.5 • NR1.B.1 Tree Recruitment (6.3 acres) • NR1.B.2 Canopy (3 acres) • NR1.C.1 • NR1.B.3 • NR1.B.1 • NR1.C.2 Tree Recruitment (6.3 acres) • NR1.B.2 • NR1.C.1 • NR1.B.3 • NR1.C.2 Tree recruitment (6.3 acres) • NR1.C.1 • NR1.C.2
50 Table 5. Priorities for Riparian Forest Habitat
Habitat Short-range Priorities Medium-range Long-range Priorities Quality Rating (1-5 years) Priorities (6-10 years) (11-20 years)
High Quality Understory (1.1 acres) Understory (1.1 acres) Understory (1.1 acres) • NR2.A.1 • NR2.A.1 • NR2.A.1 (57.6 acres) • NR2.A.1 Sub Action 1.a • NR2.A.1 Sub Action 1.a • NR2.A.1 Sub Action 1.a • NR2.A.1 Sub Action 1.b • NR2.A.1 Sub Action 1.b • NR2.A.1 Sub Action 1.b • NR2.A.2 Sub Action 2.a • NR2.A.2 Sub Action 2.a • NR2.A.2 Sub Action 2.a • NR2.A.2 Sub Action 2.b • NR2.A.2 Sub Action 2.b • NR2.A.2 Sub Action 2.b • NR2.A.3 • NR2.A.3 • NR2.A.3 • NR2.A.4 • NR2.A.4 • NR2.A.4 Canopy (28.4 acres) Canopy (28.4 acres) Canopy (28.4 acres) • NR2.B.1 • NR2.B.1 • NR2.B.1 • NR2.B.2 • NR2.B.2 • NR2.B.2 • NR2.B.3 • NR2.B.3 • NR2.B.3 • NR2.B.4 • NR2.B.4 • NR2.B.4 • NR2.B.5 • NR2.B.5 • NR2.B.5 Tree recruitment (28.1 acres) Tree Recruitment (28.1 acres) Tree Recruitment (28.1 acres) • NR2.C.1 • NR2.C.1 • NR2.C.1 • NR2.C.2 • NR2.C.2 • NR2.C.2
Medium Understory (33.5 acres) Understory (33.5 acres) Understory (33.5 acres) • NR2.A.1 • NR2.A.1 • NR2.A.1 quality (124.9 • NR2.A.1 Sub Action 1.a • NR2.A.1 Sub Action 1.a • NR2.A.1 Sub Action 1.a • NR2.A.1 Sub Action 1.b • NR2.A.1 Sub Action 1.b • NR2.A.1 Sub Action 1.b acres) • NR2.A.2 Sub Action 2.a • NR2.A.2 Sub Action 2.a • NR2.A.2 Sub Action 2.a • NR2.A.2 Sub Action 2.b • NR2.A.2 Sub Action 2.b • NR2.A.2 Sub Action 2.b • NR2.A.3 • NR2.A.3 • NR2.A.3 • NR2.A.4 • NR2.A.4 • NR2.A.4 Canopy (68.8 acres) Canopy (68.8 acres) Canopy (68.8 acres) • NR2.B.1 • NR2.B.1 • NR2.B.1 • NR2.B.2 • NR2.B.2 • NR2.B.2 • NR2.B.3 • NR2.B.3 • NR2.B.3 • NR2.B.4 • NR2.B.4 • NR2.B.4 • NR2.B.5 • NR2.B.5 • NR2.B.5 Tree Recruitment (22.6 acres) Tree Recruitment (22.6 acres) Tree Recruitment (22.6 acres) • NR2.C.1 • NR2.C.1 • NR2.C.1 • NR2.C.2 • NR2.C.2 • NR2.C.2 Low Quality Understory (84.6 acres) Understory (84.6 acres) Understory (84.6 acres) • NR2.A.1 • NR2.A.1 • NR2.A.1 (175.1 acres) • NR2.A.1 Sub Action 1.a • NR2.A.1 Sub Action 1.a • NR2.A.1 Sub Action 1.a • NR2.A.1 Sub Action 1.b • NR2.A.1 Sub Action 1.b • NR2.A.1 Sub Action 1.b • NR2.A.2 Sub Action 2.a • NR2.A.2 Sub Action 2.a • NR2.A.2 Sub Action 2.a • NR2.A.2 Sub Action 2.b • NR2.A.2 Sub Action 2.b • NR2.A.2 Sub Action 2.b • NR2.A.3 • NR2.A.3 • NR2.A.3 • NR2.A.4 • NR2.A.4 • NR2.A.4 Canopy (22 acres) Canopy (22 acres) Canopy (22 acres) • NR2.B.1 • NR2.B.1 • NR2.B.1 • NR2.B.2 • NR2.B.2 • NR2.B.2 • NR2.B.3 • NR2.B.3 • NR2.B.3 • NR2.B.4 • NR2.B.4 • NR2.B.4 • NR2.B.5 • NR2.B.5 • NR2.B.5 Tree recruitment (68.5 acres) Tree Recruitment (68.5 acres) Tree Recruitment (68.5 acres • NR2.C.1 • NR2.C.1 ) • NR2.C.1 • NR2.C.2 • NR2.C.2 • NR2.C.2
Georgia Pacific Natural Area 2021 Master Plan 51 RECREATION cost and/or relative logistic ease associated with Feedback from public outreach efforts and them, these should be prioritized. New access project expense are the two main factors that points that have comparatively higher associated will influence the prioritization of recreational costs should be pushed out until funding streams improvements proposed within this master plan. can be identified for such projects. The priorities from public outreach efforts are This plan assumes equestrian use and access shown in Table 6. going forward will be facilitated through partnership with the privately owned and Table 6. Prioritization of proposed recreation operated equestrian center adjacent to the improvements from public outreach efforts. natural area, and that equestrian access from Ranking Proposed Improvement the existing gravel lot at Clearwater is only 1 Public access temporary until a permanent location can be 2 Nature trail and boardwalk established. If the equestrian center access does around pond with wildlife screen not materialize, the feasibility of developing 3 Habitat restoration other access points will need to be looked at sooner, along with associated costs and available 4 Jasper Slough turtle overlook funding. 5 Picnic area Trails 6 Pond overlook The nature trail around the pond had a 7 Access to river significant amount of support from the public 8 Permanent equestrian trails during outreach; however, it will also be the most expensive section of trail to construct given the Willamalane is proposing a high level, broad proposed boardwalk system and desire to keep it implementation schedule for project tasks, compliant with ADA guidelines. The soft surface understanding that timelines will vary based trails will be much more straightforward and less on funding availability, findings from feasibility technical, and therefore, more likely to be able assessments, and partnership opportunities. to be constructed through partnerships with Figure 14 and Table 7 show the proposed equestrian or running groups, or other volunteer prioritization schedule. Throughout the efforts. implementation process, Willamalane should The soft surface running and equestrian trails keep some factors in mind. These are described that loop on the western side of the natural area in the following paragraphs. should be considered a first priority, followed by the proposed soft surface trail on the eastern Access side of the property. The trail on the eastern Additional public access is identified as a high segment that provides river access should only priority project and is also an item listed in be developed upon review and monitoring of the 2012 Willamalane Comprehensive Plan how the initial river access improvements go. If as an action item that has yet to be explored impacts such as garbage, habitat degradation by the district. This master plan identifies due to people not staying on designated trails, several opportunities for new trailheads, each and bank erosion from heavy use are observed, requiring additional research to assess costs Willamalane should postpone or eliminate the and feasibility. Willamalane should prioritize proposed access on the eastern side. conducting a feasibility study for all proposed trailheads to further clarify where short- and Similarly, equestrian use of the trails should long-term access can occur on the property. If be monitored over time to assess impacts to there are access points with lower associated the trails, user experience, habitat, and water
52 Short Term Priority Picnic Area LEGEND Medium Georgia Pacific Boundary Term Priority Existing Multi-use Path Overlook Existing Equestrian Route Short Term Priority Medium to Long Term Priority
Short Term Priority for Pedestrian Trailhead / Long Term Priority for Vehicular Parking based on need Medium Term Priority Long Term Priority Overlook for New Vehicular Parking and Trailhead based on need
Short Term Priority River Medium - Long Access Term Priority River Access ± Miles 0 0.05 0.1 0.2 Figure 14. Priorities for recreational improvements
Table 7. Priorities for recreational improvements Short Term (1-7 years) Medium to Long Term (7+ years) • Conduct feasibility studies on proposed access • Construct nature trail boardwalk system points • Install interpretative signs along nature trail • If feasible, develop pedestrian-oriented access • Construct overlook at pond point from South 39th Street • Construct overlook at Jasper Slough • If feasible, design and develop a new trail segment and bridge over Mill Race to support • Develop soft surface running/equestrian trails new South 39th Trailhead on east side of property • Conduct permitting and feasibility research • Provide additional river access on the east around proposed improvements to determine side of the property pending successful process, cost, and any limiting factors for implementation and outcome of the one added development on the west end of property • Develop soft surface running/equestrian trails • Develop additional site access as feasibility is on the west side of the property determined and funding designated • Develop picnic area adjacent to Jasper Pond • Complete the design of nature trail, interpretive displays, and boardwalk system • Complete the design of overlooks • Develop a public equestrian access from the equestrian center adjacent to the natural area
Georgia Pacific Natural Area 2021 Master Plan 53 quality. If equestrian use of the trails increases should account for these costs in the estimates and/or negative impacts are noted in the future, for improvements and budget for them Willamalane and its ownership partners should appropriately. collaborate with equestrian user groups to Willamalane will need to look for outside identify opportunities to mitigate these impacts. support to implement this plan. Outside support If impact cannot be mitigated, allowed uses may could be provided by partnerships within the need to be reassessed in order to maintain the community and/or grant funding. prioritized vision of preserving and enhancing habitat in the natural area. PARTNERSHIPS The following list of partners may be able Overlooks to provide assistance or support with Similar to trails passing through sensitive implementation of the goals identified in this areas, overlooks will also require substantial plan. expense both in their design and construction. The timing for installing these more expensive Middle Fork Willamette Watershed Council improvements will ultimately be driven by (MFWWC): The MFWWC can provide technical availability of funds, which may put them in the assistance and leverage funding towards natural longer term category. resource implementation efforts. Oregon Department of Fish and Wildlife (ODFW): ODFW can provide support for FUNDING monitoring Western pond turtle habitat on the Funding is always a critical component of site and recommending habitat improvements. successfully implementing any master plan or ODFW can also provide support for adding management plan. Willamalane has limited habitat complexity to the Mill Race Channel and resources which may be available to assist can provide guidance for any long-term project with implementation efforts through its Capital related to addressing hydrology issues on the Improvement Program and System Development site. Charges (SDC) fund. There is also the potential The Nature Conservancy (TNC): TNC can for future bond measure funding to support provide recommendations and share techniques these efforts. that were used to implement riparian forest Any proposed capital improvement also comes restoration and planting projects at the with an associated maintenance requirement Willamette Confluence site. and cost. Currently Willamalane has staff that City of Springfield: The City is a primary partner visit the site 1-2 times per week or as issues due to co-ownership of the site and can provide are reported on the Middle Fork Path and Mill support for managing the Georgia Pacific Natural Race Path. Landscape and Grounds staff do not Area through providing resources to assist with walk the trail system to check it for garbage or restoration efforts, providing plant material to hazards. Natural Resource staff generally visit support restoration on the site, and by keeping the site at least once per week. The improved Willamalane informed of any changes to water access through the natural area will enhance quality in the Mill Race Channel or Jasper the district’s ability to implement the natural Slough. They may also be able to provide staff resource management actions within this plan; and resources to support maintenance of the however, either additional FTE or funds to property and assist with educational efforts support private contracts will be necessary to relating to water quality and habitat. The City perform this work. Additional FTE will also be has interest in exploring opportunities for needed to maintain the site as improvements wetland mitigation onsite in the future if such are added and public use increases. Willamalane efforts can support the plan’s goals. 54 Springfield Utility Board (SUB): SUB is a primary Willamette Riverkeeper: Willamette Riverkeeper partner due to co-ownership of the site and can can provide partnerships that can monitor provide recommendations to Willamalane on conditions along the river frontage with the their restoration techniques or if there are any Middle Fork Willamette River. They can also concerns related to water quality that could provide partnerships that bring volunteers to the impact their wellfield on the site. They may also site both on the ground and via water to collect be able to provide staff and resources to support trash and litter as part of the Great Willamette maintenance or restoration on the property. Clean Up events that happen twice yearly in the SUB has interest in exploring opportunities for spring and fall. wetland mitigation onsite in the future if such Rivers to Ridges Partnership: Partnering efforts can support the plan’s goals. agencies not mentioned in this plan such as the Eugene Water and Electric Board (EWEB): City of Eugene may be consulted for advice or EWEB is in the process of developing a recommendations on techniques that they have secondary water intake downstream of the used for riparian forest and wetland restoration Georgia Pacific Natural Area and the Willamette at sites in Eugene, including Delta Ponds. Confluence. As a result, EWEB may expand their Agnes Stewart Middle School: Continue to work Pure Waters Partnership to include the Middle with teachers at the school to support their Fork which could result in a funding opportunity efforts to restore habitat across from the school. to support riparian restoration at the site. Work with teachers to continue to explore McKenzie River Trust: The Trust can assist with opportunities for students to use Georgia Pacific providing advice and suggestions on riparian Natural Area for lessons and education. forest restoration given their experiences at Oregon Equestrian Trails: Local chapter may be various sites in the region. able to assist with maintenance or construction Lane County Parks: Lane County can provide of equestrian trails or amenities. recommendations and share techniques for Springfield School District Cross Country: riparian restoration projects that have occurred Student running groups may be able to assist at Howard Buford Recreation Area in addition with development and maintenance of running to being a key partner for any future recreation trails. connection across the Middle Fork of the Willamette River. Local Running Groups: May be able to assist with design and construction of soft surface This Friends of Mt. Pisgah and Buford Park: running trails throughout the natural area. partnership can provide recommendations and share techniques used for riparian restoration GRANTS projects at the Turtle Flats site, just downstream To bolster the limited funds available through of Georgia Pacific Natural Area. Willamalane’s Capital Improvement Program U.S. Fish and Wildlife Service (USFWS): and SDCs, Willamalane and ownership partners Partnerships with USFWS can provide should work collaboratively to seek grants to Willamalane with technical assistance in support implementation of identified projects meeting habitat requirements for a variety of within this plan. Table 8 includes a list of grants species using the site. Willamalane is part of the for both natural resource and recreation project Partners program, which provides technical and types that Willamalane and/or its partners are financial assistance to landowners interested likely eligible for. in restoring and enhancing wildlife habitat on their land. Projects are custom-designed to meet landowners’ needs.
Georgia Pacific Natural Area 2021 Master Plan 55 Table 8. Possible grants to support implementation of goals. GRANT TITLE/AGENCY PROJECT TYPES AMOUNT / MATCH Oregon State Weed Board Grant Noxious weed and invasive species control Match: 25% (in kind or Program, Oregon Department of using sound principles of integrated weed cash) Agriculture (ODA) and Oregon management to protect and enhance Watershed Enhancement Board (OWEB) watershed health. Restoration Grant, Oregon Watershed Habitat restoration on the site in partnership Match: 25% (in kind or Enhancement Board (OWEB) with the Middle Fork Willamette Watershed cash) Council. Stakeholder Engagement Grant, Oregon Projects whose purpose is to communicate Match: 25% (in kind or Watershed Enhancement Board (OWEB) with landowners, organizations, and the cash) community about the need for, feasibility, and benefits of a specific eligible restoration or acquisition project or projects within an identified geography, or an eligible resource assessment or planning project, in order to successfully plan or implement said restoration or acquisition project. North American Wetlands Conservation Restoration projects. Partner with McKenzie Match: 1:1 cash Act (NAWCA)- Wetland Restoration River Trust and other local partners who seek Grant, Migratory Bird Conservation this grant annually. Commission Oregon319 Nonpoint Source Nonpoint source pollution grant program to Match: 40% cash Implementation Grant, U.S. support projects to reduce and mitigate the Environmental Protection Agency (EPA) effects of nonpoint source pollutants, such as sediment, pesticides, and nutrients to waters of the state.
Healthy Environment Grant, Meyer Ensure that environmental impacts and No match required Memorial Trust benefits are equitably distributed among communities, Ensure that natural systems are healthy and able to adapt to changing conditions and long-term impacts, Support of movement for a healthy environment that is effective and relevant for all of Oregon’s diverse communities.
Land and Water Conservation Fund Acquisition or development of basic outdoor Match: 50% (in kind or (LWCF) - Oregon Parks and Recreation recreation facilities cash) Department
Local Government Grant Program Acquisition, development, rehabilitation, or Match: 50% (in kind or (LGGP) - Oregon Parks and Recreation planning/feasibility of recreation facilities. cash) Department Includes small ($75K max), large ($750K max), and planning grants ($40K max) Recreational Trails Program (RTP) - Construction of new trails and trail support Match: 20% if below Oregon Parks and Recreation Department facilities, rehabilitation of trails, acquisition $250K, 40% if over of land or easements for the purpose of trail Minimum ask: $10,000 development, safety and education projects. Maximum ask: none Equestrian trails are eligible. specified
56 Oregon Parks Foundation Fund - Oregon Projects that support the acquisition of Match: yes Community Foundation natural parks, the restoration of native Amount: $1-$5K habitat, and act to strengthen educational opportunities, such as ecological interpretive programs, within Oregon parks. Outdoor Recreation Legacy Partnership Projects that help underserved communities Match: yes Program - National Park Service address outdoor recreation deficits by Amount: $300K - $1M supporting projects in cities and densely populated urbanized areas that create new outdoor recreation spaces, reinvigorate existing parks, and form connections between people and the outdoors.
Waterway Access Grants - Oregon State May be eligible for nonmotorized access Match: 25% Marine Board improvements to the river.
Stewards for Trails, Education & For non-profits doing work on public land. Match: unknown Partnerships (STEP) - American Quarter Focus on projects that promote equestrian Amount: $1K - $5K approx. Horse Association involvement in the restoration, repair, and establishment of trails. Unclear whether this is still active.
Georgia Pacific Natural Area 2021 Master Plan 57 APPENDICES 1. PARCELS, ZONING & LAND USE 2. PUBLIC OUTREACH SUMMARY 3. TRAIL CROSS SECTIONS & OVERLOOK CONCEPTS 4. NATURAL RESOURCE DATA
58 APPENDIX 1 59 Outreach Summary
Park Services Center, 682 36th St., Springfield OR 97478-5606 541-736-4104 | willamalane.org
DOCUMENT OUTLINE
COMMON THEMES AND KEY FINDINGS
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Public Survey 1 32 7.6% Public Survey 2 287 68.1% Student survey 102 24.2% Total 421 100.0%
Ranking Improvement Survey 2 Students Total 1 Nature trail around pond w/screen 157 41 198 2 Habitat restoration 139 48 187 3 jasper slough/turtle overlook 114 23 137 4 picnic area 56 61 117 5 pond overlook 69 48 117 6 access to river 32 47 79 7 permanent horse trails 37 19 56
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62 ͵ Outreach Summary
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APPENDIX 2 63 Ͷ Outreach Summary
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64 ͷ Outreach Summary
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PUBLIC OUTREACH ROUND 1 Public Survey
APPENDIX 2 65 Outreach Summary
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66 Outreach Summary
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68 ͻ Outreach Summary
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APPENDIX 2 69 ͳͲ Outreach Summary
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Partner Site Tour
70 ͳͳ Outreach Summary
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PUBLIC OUTREACH ROUND 2
Virtual Public Meeting
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Public Survey #2
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74 ͳͷ Outreach Summary
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APPENDIX 2 75 ͳ Outreach Summary
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From S. 42nd St.
From S. 39th St.
No New access
76 ͳ Outreach Summary
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APPENDIX 2 79 ʹͲ Outreach Summary
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80 ʹͳ Outreach Summary
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APPENDIX 2 81 ʹʹ Outreach Summary
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82 ʹ͵ Outreach Summary
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APPENDIX 2 83 ʹͶ Outreach Summary
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84 ʹͷ Outreach Summary
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APPENDIX 2 85 ʹ Outreach Summary
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86 ʹ Outreach Summary
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APPENDIX 2 87 ʹͺ Outreach Summary
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88 ʹͻ Outreach Summary
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Agnes Stewart Middle School Virtual Class Visit & Survey
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Provide new trailheads and access… Create 1/2 mile nature trail around… Provide safe access down to the…
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APPENDIX 2 91 ͵ʹ Outreach Summary
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Partner and Neighbor Comments
92 ͵͵ Outreach Summary
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APPENDIX 2 93 ͵Ͷ Outreach Summary
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"...Although in support of additional access to trails, we are in opposition of the proposed 39th access, especially the construction of a parking lot. We hope Willamalane takes this into consideration. We already have people seeking river access through our property and trespassing. Our biggest concern is not the average recreational user but vagrant activity. Please reach out to us with any further development in the 39th street access."
94 ͵ͷ APPENDIX 3: Trail Sections and Overlook Concepts APPENDIX 3: Trail Sections and Overlook Concepts
Running / Equestrian Trail Section Nature Trail Section APPENDIX 3: Trail Sections and Overlook Concepts
Section / Elevation Jasper Slough Overlook APPENDIX 3: Trail Sections and Overlook Concepts
Section / Elevation Pond Overlook APPENDIX 4 - NATURAL RESOURCE DATA
WATER QUALITY OF THE MILL RACE CHANNEL The City of Springfield sampled the water in the Mill Race before (8/12/20) and in the middle (2/1/21) of the equestrian trial period. The City was specifically looking at E. coli levels, which may increase with additional horse manure entering the waterway. Results are preliminary and provided a good basis for continued monitoring in future months.
Location Date E. coli results (MPN/100 mls)* Upstream of Georgia 8/12/2020 2 Pacific Upstream of Georgia 2/1/2021 8 Pacific At Georgia Pacific 8/12/2020 10
At Georgia Pacific 2/1/2021 12 Downstream of Georgia 8/12/2020 63 Pacific
Downstream of Georgia 2/1/2021 18 Pacific
* The state standard for E. coli is 406 MPN/100mls.
FISH SURVEY AT THE POND Oregon Department of Fish and Wildlife conducted a fish survey in 2017.
Date: 17-Jan-14 Samplers: Ziller, Reis & Richardson (ODFW) Location: “Bike Trail Pond”, Pond on north side of Willamalane bike path west of Clearwater Boat Landing near end of Kintzley Ave (near 32nd St) Notes: Note: In January 2017 a connector path opened from the corner of Jasper Rd and 32nd Street to the Clearwater/Willamalane bike path. This pond, the Georgia-Pacific Pond, is immediately east of this connector path. Sampling Seine Method: Water 42 F at 11:00am Temperature: Sampling To assess ponds for hatchery trout or warm water fishery potential. Purpose:
APPENDIX 4 99 We also looked at a smaller pond on the east side of the entrance road into Clearwater Park (“Clearwater Park Pond”). Both ponds had evidence of some angling pressure. Birds (migratory song birds and waterfowl) were present at both ponds, and beaver activity was observed at the pond on the north side of the bike path. Although we didn’t sample the smaller pond, we assume it contains some warm water fish. Species Fork Count Comments Species Codes Length (mm) BG 28 BG = Bluegill
BG 32 BG = Bluegill
BG 40 BG = Bluegill
LMB 195 LMB = Largemouth Bass
BFT 1 BFT = Bull frog tadpole
BATHYMETRY Oregon Department of Fish and Wildlife (ODFW) also conducted a bathymetric survey of the pond.
100 Agenda Memo (Action Item)
TO: Board of Directors FROM: Michael Wargo, Superintendent DATE: July 14, 2021 SUBJECT: Dorris Ranch Orchard Ad Hoc Committee
TOPIC: During the June 9th regular board meeting, the board instructed staff to develop an ad hoc committee to research and ascertain current maintenance practices in support of the commercial filbert orchards at Dorris Ranch. This committee was asked to present recommendations to the board at the September 8th meeting.
DISCUSSION: Dorris Ranch is recognized as the first commercial filbert orchard in the United States and is listed on the National Register of Historic Places. Dorris Ranch is also an extremely popular public park with rentable facilities, trails with connectivity to the Middle Fork and Mill Race paths, a Living History village and attractive amenities.
This intersection between a revenue-producing commercial orchard and a highly desirable public park destination will require thorough research and a thoughtful approach given the ramifications for the multitude of uses of Dorris Ranch.
Staff have met and developed a strategy to recruit a balanced committee which would be comprised of the following representatives: • One member from the community, specifically a resident of the neighborhood adjacent to Dorris Ranch • Staff member from Commercial & Community Horticulture Department, OSU Extension Service – Lane County • Historic Resource Expert from the National Park Service • Representative from Beyond Toxics, an advocacy group which focuses on reducing damaging impacts of pesticides • Willamalane Staff: Superintendent, Planning, Parks & Facilities Director, and Landscape & Grounds Program Manager
Outreach has begun and we have received confirmations from the National Park Service (WASO) and OSU Extension Services. The final spray treatment, a second application of pesticide for the purpose of treating filbert worms, is scheduled to occur by the end of July. These worms pose a significant threat to the health of the trees and the use of this product will be regulated and conducted by a licensed orchardist.
Following this application, there are no further recommended treatments scheduled within the orchards until spring of 2022.
Based on the above schedule and to give the committee ample time to perform its due diligence in researching and developing recommendations, staff would like to respectfully request that the board extend the date for the committee’s recommendations from September to the December 8th board meeting.
REQUESTED ACTION: Authorize Superintendent to continue with the formation of the ad hoc committee as outlined above to present recommendations to the board regarding future agricultural practices at the Dorris Ranch orchards at the December 8th regular board meeting.
ATTACHMENTS: None
Agenda Memo ☐ Info/Discussion ☒ Action
TO: Board of Directors FROM: Jase Newton, Recreation Services Director DATE: July 14, 2021 SUBJECT: Vehicle Purchase Authorization
Topic In 2020, following the arson incident of four recreation transport buses, the district received insurance compensation intended to replace the vehicles. The decision was made to engage regional manufacturers with a Request for Quotation based on district needs. After receiving and reviewing responses, the decision is now being presented to the Board for approval.
Discussion A Request for Quotation (RFQ) was created and addressed to three area vehicle manufacturers: Creative Bus Sales, Schetky Bus and Van Sales, and Northwest Bus Sales. The requests were emailed on June 15, 2021, with a deadline to respond of July 1, 2021. Two replies were received by the deadline, from Schetky Bus and Van Sales and Northwest Bus Sales.
After review of specifications relating to the needs of the district, the offer from Schetky Bus and Van Sales was determined meet the district requirement.
Itemized Quotation Quoted Price: $54,668.00 Quoted Delivery Charge: $3,075.00 Quoted Sales Tax: $617.85 Quoted Total: $58,360.85
Optional requested features in the final purchase price include the following. Automatic Tire Chains: $3,950.00 Microphone Hook Up/Audio System: $585.00 Trailer Hitch and Towing: $795.00 Add On Features Total: $5,330.00
Final Purchase Price: $63,690.85 1
Recommended Action Action: Board approval of the response to the RFQ from Schetky Bus and Van Sales in the total amount of $63,690.85, including delivery to Springfield, Oregon, and authorization to purchase.
Attachments 1. Request for Quotation: Creative Bus Sales 2. Request for Quotation: Schetky Bus and Van Sales 3. Request for Quotation: Northwest Bus Sales 4. Schetky Bus and Van Sales RFQ Response 5. Northwest Bus Sales RFQ Response
2
June 15, 2021
Request for Quotation
To: Creative Bus Sales
7197 S Tull Road Canby, Or 97013 [email protected]
From: Willamalane Park and Recreation District
250 S 32nd Street Springfield, Or 97478 [email protected]
Purpose statement:
The Willamalane Park and Recreation District (WPRD) is a publically funded organization located in Springfield, Or, with a mission to provide exceptional parks and recreation services to everyone we serve. Through our growth and circumstances in the last year, the WPRD has identified a requirement to purchase a vehicle dedicated to patron transportation.
Mobile district programming is contingent on reliable transportation throughout the Willamette Valley and beyond. The projected use of this vehicle may include, but is not limited to, adult trips, youth outings, delivery of goods and services, and transportation of gear and equipment. Considering the district uses and requirements, the following is a list of needs and desires that we are requesting to be addressed in a return quote:
Mandatory Specifications:
- Transportation of 13+ passengers - Tilt steering wheel - 6.2L V8 gasoline engine - Cruise control - 12,500 GVWR - Dual rear wheels - Steel structure floor with minimum ¾” - Fabric covered high-back bucket seats marine grade decking w/arm rests and recline mechanisms - Electronic 6-speed automatic - Track seating transmission - Passenger seatbelts - Engine block heater - Overhead storage - Fiberglass exterior skin - Audio options (radio, USB, Audio) - Single-piece fiberglass roof, no seams - Reverse alarm across roof - Front A/C, heat and defroster - Power brakes with four (4) wheel discs - Intermittent wipers - Four (4) wheel anti-lock brakes - 90K BTU rear A/C, in addition to dash - 40 Gal. fuel tank - 65K BTU rear passenger heater
1
- Exterior clearance lights - Curb-side modesty panel - Entrance door exterior light - 50 state emission certification - Interior/exterior LED lighting - 5 year/100,000 mile body limited - Driver’s running board warranty - Back-up camera, with screen in driver’s - Meets and exceeds FMVSS 220/221 mirror Meets and exceeds all rollover and side - Left and right hand entry step grabrails impact testing - Slip-Resistant walkway and flooring Optional Equipment:
- Automatic chains - Rear storage compartment - Hill start assist - Accessibility lift or equivalent - Traction control - Trailer hitch and towing - Electronic Stability control - Passenger USB docks - Day/night driver’s mirror - Passenger cup holders - All-season tires - Map pockets on passenger seat backs - Mic hook up for audio system - Dual reading lights over passenger seats - Tinted windows - Delivery to Springfield, OR
As a public, governmental entity, WPRD is required to request formal quotes in order to comply with state procurement law. We are requesting that you review and consider the specifications listed above, and reply to this RFQ with a detailed summary of the vehicle(s) you can offer to fulfill our need.
Please submit your quote via email to [email protected] by no later than July 1, 2021, in order to be considered. The quote determined to best meet the needs of WPRD in the most cost- effective way will be selected. Seller must be able to complete transaction and transfer vehicle to WPRD by the date agreed upon at the time of purchase, and no later than November 15, 2021.
Best Regards,
David Kieffer
Recreation Programming Manager
2
June 15, 2021
Request for Quotation
To: Schetky Bus and Van Sales
8430 NE Killingsworth Street Portland, Or 97220 [email protected]
From: Willamalane Park and Recreation District
250 S 32nd Street Springfield, Or 97478 [email protected]
Purpose statement:
The Willamalane Park and Recreation District (WPRD) is a publically funded organization located in Springfield, Or, with a mission to provide exceptional parks and recreation services to everyone we serve. Through our growth and circumstances in the last year, the WPRD has identified a requirement to purchase a vehicle dedicated to patron transportation.
Mobile district programming is contingent on reliable transportation throughout the Willamette Valley and beyond. The projected use of this vehicle may include, but is not limited to, adult trips, youth outings, delivery of goods and services, and transportation of gear and equipment. Considering the district uses and requirements, the following is a list of needs and desires that we are requesting to be addressed in a return quote:
Mandatory Specifications:
- Transportation of 13+ passengers - Tilt steering wheel - 6.2L V8 gasoline engine - Cruise control - 12,500 GVWR - Dual rear wheels - Steel structure floor with minimum ¾” - Fabric covered high-back bucket seats marine grade decking w/arm rests and recline mechanisms - Electronic 6-speed automatic - Track seating transmission - Passenger seatbelts - Engine block heater - Overhead storage - Fiberglass exterior skin - Audio options (radio, USB, Audio) - Single-piece fiberglass roof, no seams - Reverse alarm across roof - Front A/C, heat and defroster - Power brakes with four (4) wheel discs - Intermittent wipers - Four (4) wheel anti-lock brakes - 90K BTU rear A/C, in addition to dash - 40 Gal. fuel tank - 65K BTU rear passenger heater
1
- Exterior clearance lights - Curb-side modesty panel - Entrance door exterior light - 50 state emission certification - Interior/exterior LED lighting - 5 year/100,000 mile body limited - Driver’s running board warranty - Back-up camera, with screen in driver’s - Meets and exceeds FMVSS 220/221 mirror Meets and exceeds all rollover and side - Left and right hand entry step grabrails impact testing - Slip-Resistant walkway and flooring Optional Equipment:
- Automatic chains - Rear storage compartment - Hill start assist - Accessibility lift or equivalent - Traction control - Trailer hitch and towing - Electronic Stability control - Passenger USB docks - Day/night driver’s mirror - Passenger cup holders - All-season tires - Map pockets on passenger seat backs - Mic hook up for audio system - Dual reading lights over passenger seats - Tinted windows - Delivery to Springfield, OR
As a public, governmental entity, WPRD is required to request formal quotes in order to comply with state procurement law. We are requesting that you review and consider the specifications listed above, and reply to this RFQ with a detailed summary of the vehicle(s) you can offer to fulfill our need.
Please submit your quote via email to [email protected] by no later than July 1, 2021, in order to be considered. The quote determined to best meet the needs of WPRD in the most cost- effective way will be selected. Seller must be able to complete transaction and transfer vehicle to WPRD by the date agreed upon at the time of purchase, and no later than November 15, 2021.
Best Regards,
David Kieffer
Recreation Programming Manager
2
June 15, 2021
Request for Quotation
To: Northwest Bus Sales Inc.
33207 Pacific Highway S Federal Way, Wa 98003 [email protected] [email protected]
From: Willamalane Park and Recreation District
250 S 32nd Street Springfield, Or 97478 [email protected]
Purpose statement:
The Willamalane Park and Recreation District (WPRD) is a publically funded organization located in Springfield, Or, with a mission to provide exceptional parks and recreation services to everyone we serve. Through our growth and circumstances in the last year, the WPRD has identified a requirement to purchase a vehicle dedicated to patron transportation.
Mobile district programming is contingent on reliable transportation throughout the Willamette Valley and beyond. The projected use of this vehicle may include, but is not limited to, adult trips, youth outings, delivery of goods and services, and transportation of gear and equipment. Considering the district uses and requirements, the following is a list of needs and desires that we are requesting to be addressed in a return quote:
Mandatory Specifications:
- Transportation of 13+ passengers - Tilt steering wheel - 6.2L V8 gasoline engine - Cruise control - 12,500 GVWR - Dual rear wheels - Steel structure floor with minimum ¾” - Fabric covered high-back bucket seats marine grade decking w/arm rests and recline mechanisms - Electronic 6-speed automatic - Track seating transmission - Passenger seatbelts - Engine block heater - Overhead storage - Fiberglass exterior skin - Audio options (radio, USB, Audio) - Single-piece fiberglass roof, no seams - Reverse alarm across roof - Front A/C, heat and defroster - Power brakes with four (4) wheel discs - Intermittent wipers - Four (4) wheel anti-lock brakes - 90K BTU rear A/C, in addition to dash - 40 Gal. fuel tank - 65K BTU rear passenger heater
1
- Exterior clearance lights - Curb-side modesty panel - Entrance door exterior light - 50 state emission certification - Interior/exterior LED lighting - 5 year/100,000 mile body limited - Driver’s running board warranty - Back-up camera, with screen in driver’s - Meets and exceeds FMVSS 220/221 mirror Meets and exceeds all rollover and side - Left and right hand entry step grabrails impact testing - Slip-Resistant walkway and flooring Optional Equipment:
- Automatic chains - Rear storage compartment - Hill start assist - Accessibility lift or equivalent - Traction control - Trailer hitch and towing - Electronic Stability control - Passenger USB docks - Day/night driver’s mirror - Passenger cup holders - All-season tires - Map pockets on passenger seat backs - Mic hook up for audio system - Dual reading lights over passenger seats - Tinted windows - Delivery to Springfield, OR
As a public, governmental entity, WPRD is required to request formal quotes in order to comply with state procurement law. We are requesting that you review and consider the specifications listed above, and reply to this RFQ with a detailed summary of the vehicle(s) you can offer to fulfill our need.
Please submit your quote via email to [email protected] by no later than July 1, 2021, in order to be considered. The quote determined to best meet the needs of WPRD in the most cost- effective way will be selected. Seller must be able to complete transaction and transfer vehicle to WPRD by the date agreed upon at the time of purchase, and no later than November 15, 2021.
Best Regards,
David Kieffer
Recreation Programming Manager
2
Est. 1942
PRICE QUOTE: DIAMOND COACH DATE: 6/21/2021 CUSTOMER: WILLAMALANE PARKS AND REC SPRINGFIELD CONFIGURATION: 14+OS SALESPERSON: MARK ZOLLNER PHONE: 503-607-3143 EMAIL: [email protected]
WE ARE PLEASED TO SUBMIT A PRICE QUOTE FOR OUR VEHICLE, WHICH INCLUDES THE FOLLOWING FEATURES AND BENEFITS FOR YOUR CONSIDERATION:
DIAMOND COACH VIP 2000
SCHETKY BUS AND VAN SALES: THE LEADER IN TRANSPORTATION SINCE 1942 ● ONE OF THE LARGEST AND LONGEST ESTABLISHED BUS DEALERS ● THE NATION’S LARGEST HEALTH CARE AND SENIOR LIVING BUS DEALER ● THE PREFERRED TRANSIT BUS, SCHOOL BUS, AND RETAIL BUS DEALER, SERVING ALL TRANSPORTATION MARKETS AND NEEDS ● FAMILY OWNED AND OPERATED, FOURTH GENERATION BUSINESS
SCHETKY SERVICE / WARRANTY / PARTS / SUPPORT ● PROVIDING SUPPORT WITH OUR INDUSTRY’S BEST SERVICE AND WARRANTY DEPARTMENTS ● ONE OF THE LONGEST ESTABLISHED BUS SHOPS, WITH LONGEST TENURED TECHNICIANS, TO PROVIDE YOU WITH SERVICE DONE CORRECTLY IN THE FASTEST POSSIBLE TIME ● NATIONWIDE SUPPORT AND WARRANTY, WITH QUALIFIED SPECIALISTS READY TO HELP
[email protected] (800) 255-8341 America's Bus Dealer® 1 OF 5 Est. 1942
VEHICLE CONFIGURATION
15 TOTAL PASSENGERS [14 AMBULATORY PASSENGERS + DRIVER] ● 70K BTU REAR AIR-CONDITIONING, IN ADDITION TO DASH ● FIBERGLASS EXTERIOR SKIN, TO PREVENT EXTERIOR BODY RUST AND PAINT CHIPS ● 65K BTU REAR AUXILLARY HEATER, IN ADDITION TO DASH
2019 FORD E-350 SERIES CHASSIS EQUIPMENT
● 6.2L V8 GASOLINE ENGINE ● 12,500 GVWR ● 225 AMP ALTERNATOR (GAS) ● ELECTRONIC 6-SPEED AUTOMATIC TRANSMISSION ● CHROME FRONT BUMPER ● HEADLIGHTS - HALOGEN AERO SEALED BEAM ● PAINTED WHITE WHEELS ● SOLAR TINTED SAFETY GLASS ● OXFORD WHITE CAB ● CHARCOAL INTERIOR ● SHOCK ABSORBERS - GAS FILLED ● POWER BRAKES WITH FOUR (4) WHEEL DISCS ● FOUR (4) WHEEL ANTI-LOCK BRAKES ● PARKING BRAKE ● 40 GAL. FUEL TANK ● TILT STEERING WHEEL, CRUISE CONTROL ● RADIAL TIRES - LT225/75RX16EBSW (6) ● DUAL REAR WHEELS ● AUXILIARY TRANSMISSION OIL COOLER ● SUPER ENGINE COOLING ● DUAL ELECTRIC HORNS ● 4.56 REAR AXLE RATIO (GAS ONLY) ● AUXILIARY BATTERY ● STABILIZER BAR ● AUTOMATIC TRANSMISSION ● FRONT AC, HEAT & DEFROSTER ● 12" MIRROR ● SHOULDER HARNESS STYLE SEAT BELT FOR DRIVER ● INTERMITTENT WIPERS ● DRIVER'S SIDE AIR BAG ● 50 STATE EMISSION ● ENGINE BLOCK HEATER
[email protected] (800) 255-8341 America's Bus Dealer® 2 OF 5 Est. 1942
STANDARD BODY FEATURES
● 24" X 36" SOLID KINRO WINDOWS ● DRIVER'S MAP LIGHT ● 5 YR/100,000 MILE BODY LIMITED WARRANTY ● AWARD-WINNING DOUBLE WALL FIBERGLASS, HONEYCOMB BODY CONSTRUCTION ● MEETS AND EXCEEDS FMVSS 220/221 ● OXFORD WHITE GEL-COAT EXTERIOR ● ABS INTERIOR WALLS, DRIVER'S AREA & LIGHT BARS W/ CMI FABRIC CEILING ● CIRCUITS FUSE PROTECTED ● TRACK SEATING ● 32" DOUBLE-OUT ELECTRIC FRONT ENTRY DOOR ● EXTERIOR CLEARANCE LIGHTS ● DOOR ACTUATED DOME AND STEPWELL LED LIGHTS ● COLOR CODED WIRING ● LEFT AND RIGHT HAND ENTRY STEP GRABRAILS ● SUN VISOR, DRIVER ● POLYETHYLENE WATER BARRIER UNDERBELLY PAN ● STEEL STRUCTURE (1 1/2") FLOOR WITH 3/4" MARINE GRADE ● WHITE NOSING ON ENTRANCE STEPS ● FOLD-AWAY GLASS MOUNT SIDE MIRRORS, REMOTE, W/BUILT IN CONVEX ● ENTRANCE DOOR EXTERIOR LIGHT ● COMPOSITE ENTRANCE STEP ● EXTERIOR LED LIGHTING ● INTERIOR LED LIGHTING ● BUILT IN ANT-RIDE REAR BUMPER
VEHICLE FEATURES
● USB PORTS AT PASSENGER SEATS, TO CHARGE MOBILE DEVICES, TABLETS, AND COMPUTERS ● REAR PASSENGER HEATER, 65,000 BTU FOR ALL CLIMATES ● REAR PASSENGER AIR-CONDITIONING, 70,000 BTU WITH DUAL COMPRESSORS, PROPER AIR-CONDITIONING FOR 20 FOOT BUS IN HOT CLIMATES ● EXTERIOR ENTRANCE KEY, TO OPEN/CLOSE ENTRANCE DOOR FROM CURBSIDE IN ADDITION TO DASH SWITCH ● REAR DOOR WITH UPPER AND LOWER WINDOWS ● DRIVER'S RUNNING BOARD, WIDE ● UPGRADED GERFLOR FLOORING, PROVIDES SUPERIOR SLIP RESISTANCE ● REVERSE ALARM ● HIGH-BACK PASSENGER SEATS, CONTOURED PER EACH SEATING POSITION, WITH RECLINE MECHANISMS ● FABRIC SEAT UPHOLSTERY, OLEFIN GREY ● MAP POCKETS, ON PASSENGER SEAT BACKS ● PASSENGER SEATBELTS
[email protected] (800) 255-8341 America's Bus Dealer® 3 OF 5 Est. 1942
● FREEDMAN SHIELD DRIVERS SEAT, WITH LUMBAR, RIGH HAND ARMREST AND RECLINE ● BACK UP CAMERA, WITH SCREEN LOCATED IN DRIVER'S MIRROR ● SEAT ARMRESTS, AISLE SEATS ● STAINLESS STEEL WHEEL INSERTS, IN LIEU OF PAINTED WHEELS
TOTAL VEHICLE PRICE, PER UNIT: $ 54,668.00 PRICING FOR VEHICLE ONLY, INCLUDES ALL APPLICABLE DISCOUNTS AND CONCESSIONS
SCHETKY NATIONWIDE WARRANTY AND SUPPORT
INCLUDES LOCAL WARRANTY AND SUPPORT AT A SERVICE FACILITY AS CLOSE AS POSSIBLE TO YOUR FACILITY. SCHETKY’S WARRANTY DEPARTMENT WILL ARRANGE THE WORK FOR YOUR VEHICLE AND PROVIDE THE LOCAL SERVICE FACILITY THE PROPER INSTRUCTION AND PARTS SO YOUR VEHICLE IS FIXED AS QUICKLY AND CONVENIENTLY AS POSSIBLE. IF YOU EVER SUSPECT THAT YOU NEED WARRANTY WORK, PLEASE CONTACT SCHETKY PRIOR TO TAKING THE VEHICLE FOR SERVICE, PER MANUFACTURER'S WARRANTY PROTOCOL.
VEHICLE FLOORPLAN:
[email protected] (800) 255-8341 America's Bus Dealer® 4 OF 5 Est. 1942
ORDER AGREEMENT
DATE: 6/21/2021 SALESPERSON: MARK ZOLLNER TO: WILLAMALANE PARKS AND REC SPRINGFIELD PHONE:503-607-3143 CITY/STATE: SPRINGFIELD, OR 97478 EMAIL: [email protected] EXPIRES: 60 DAYS VEHICLE: DIAMOND COACH CONFIGURATION: 14+OS VIN: TBD
SALESPERSON JOB SHIPPING METHOD PAYMENT TERMS FOB MARK ZOLLNER DRIVE-OUT DUE PRIOR TO LICENSING
QTY DESCRIPTION UNIT PRICE LINE TOTAL 1 DIAMOND COACH $ 54,668.00 $ 54,668.00 INCLUDES VISIENT INCENTIVE
DELIVERY $ 3,075.00 SUBTOTAL $ 57,743.00 SALES TAX $ 617.85 TITLE AND LICENSING $ - TOTAL $ 58,360.85
*THIS IS A QUOTATION ON THE GOODS NAMED, SUBJECT TO THE CONDITIONS NOTED BELOW: QUOTE VALID FOR 60 DAYS. SCHETKY NW NOR VEHICLE MANUFACTURER NOTED HEREIN ASSUMES LIABILITY FOR, NOR SHALL BE HELD RESPONSIBLE, FOR ANY DELAYS ASSOCIATED WITH DELIVERY CAUSED BY OCCURRENCES BEYOND THEIR CONTROL. DOES NOT INCLUDE AND APPLICABLE TAXES WHERE NEEDED, LICENSES, OR OTHER FEES. PURCHASER AGREES THAT THE ONLY WARRANTY GIVEN PURCHASER IS THE MANUFACTURER’S WARRANTY, IF ANY. SELLER DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. PRICING INCLUDES CONCESSIONS, AND IS SUBJECT TO APPROVAL. ANY FAILURE TO PROVIDE INFORMATION REQUIRED FOR CONCESSION, OR INELIGIBILITY OF CUSTOMER IN THE PROGRAM USED TO ACQUIRE CONCESSION WILL RESULT IN CUSTOMER BEING HELD RESPONSIBLE FOR ADDITIONAL COST IN THE AMOUNT OF THE QUOTED CONCESSION. IF THE PERSONAL PROPERTY SOLD HEREUNDER IS ACCOMPANIED BY A MANUAL OF INSTRUCTIONS FOR ITS PROPER USE AND MAINTENANCE, SELLER SHALL NOT BE LIABLE IN TORT, CONTRACT OR OTHERWISE, FOR ANY DAMAGES, WHETHER FOR INJURY TO PERSONS OR PROPERTY OR OTHERWISE, ARISING FROM THE OWNERSHIP, USE OR OPERATION OF SUCH PERSONAL PROPERTY, WHEN SUCH PROPERTY IS OPERATED, MODIFIED OR MAINTAINED IN ANY FASHION OTHER THAN AS SPECIFIED IN SUCH MANUAL OF INSTRUCTION. PURCHASER AGREES TO DEFEND, INDEMNIFY AND HOLD HARMLESS SELLER FROM ANY CLAIM OF LIABILITY OF ANY NATURE WHATSOEVER ARISING FROM THE USE, OPERATION OR OWNERSHIP OF THE PERSONAL PROPERTY OTHER THAN AS SPECIFIED IN THE MANUAL OF INSTRUCTIONS. SELLER SHALL IN NO EVENT BE LIABLE FOR CONSEQUENTIAL, COMMERCIAL OR ECONOMIC LOSSES. VEHICLE IN PICTURE IS FOR DEMONSTRATIVE PURPOSES ONLY, AND QUOTED VEHICLE MAY DIFFER IN APPEARANCE ACCORDING TO VEHICLE SPECIFICATION. ALL PHOTOS ARE FOR REPRESENTATIVE PURPOSES ONLY, ACTUAL VEHICLE MAY VARY.
TO ACCEPT THIS QUOTATION, SIGN HERE AND RETURN:
DATE:
[email protected] (800) 255-8341 America's Bus Dealer® 5 OF 5 Page: 1 Sales Order
Order Number: 0012468 Order Date: 12/4/2018
Salesperson: Customer Number: 01SCHET
Sold To: Ship To: SCHETKY NORTHWEST SALES, INC SCHETKY NORTHWEST SALES, INC 8430 NE KILLINGSWORTH ST. 8430 NE KILLINGSWORTH ST. PORTLAND, OR 97220 PORTLAND, OR 97220 Confirm To: DAVID SCHETKY
Customer P.O. Ship VIA F.O.B. Terms DRIVER OSWEGO, KS CASH ON DELIVERY
Item Code Unit Ordered Price Amount
BUS MJST BE PAID AT COMPLETION 10120-19 EACH 1.000 VIP/PT2000 BASE BODY 138G-19D EACH 1.000 CHASSIS, 138" WB 6.2l RV CUTAW 50111G-3 EACH 1.000 HEATER,REAR,65,000 BTU (GAS CH 50208-1 EACH 1.000 AC-7W103 MAX,REAR EVAP 6.2 *SPECIAL EACH 1.000
TM21 UPGRADE SUCTION LINE 250125 EACH 1.000 LOCK,DOOR,ELECTRIC,KEY 250205-2 EACH 1.000 DOOR,REAR 34X60,W/UPPER WINDOW 250210-2 EACH 1.000 WINDOW,LOWER FOR REAR DOOR 300610 EACH 1.000 RUNNING BOARD,DRIVER,10" 100217 EACH 1.000 FLOOR,3-STEP W/WHEELWELLS BLACK VINYL FLOORING STD. 400510 EACH 1.000 RAIL,ENTRANCE , RIGHT HAND 650305 EACH 1.000 ALARM,BACKUP
Continued Page: 2 Sales Order
Order Number: 0012468 Order Date: 12/4/2018
Salesperson: Customer Number: 01SCHET
Sold To: Ship To: SCHETKY NORTHWEST SALES, INC SCHETKY NORTHWEST SALES, INC 8430 NE KILLINGSWORTH ST. 8430 NE KILLINGSWORTH ST. PORTLAND, OR 97220 PORTLAND, OR 97220 Confirm To: DAVID SCHETKY
Customer P.O. Ship VIA F.O.B. Terms DRIVER OSWEGO, KS CASH ON DELIVERY
Item Code Unit Ordered Price Amount
720201 EACH 14.000 SEATING,HIGH/BACK,RECLINER 720001 EACH 14.000 COVER,LEVEL 1,PER PASSENGER OLEFIN GRAY FABRIC 705005 EACH 14.000 SEATBELT,NON RETRACTABLE 720801 EACH 1.000 SEAT,DRIVER,FREDM,SHIELD,LVL1 650407 EACH 1.000 MIRROR,REAR VIEW W/BACK UP CAM 720020 EACH 7.000 ARMREST,U.S. 801205 SET 1.000 LINER,WHEEL,STAINLESS STEEL 550101-1 EA 1.000 RACKS,LUGGAGE OVERHEAD 20/22,P 720066-1 EACH 7.000 USB,SINGLE (2) PORT OUTLET,FW, 900007 EACH 1.000 - 2382 MINIMUM 15 UNITS FR0030 EACH 10.000 MAP P0CKET,MESH
Net Order: Less Discount: Freight: Sales Tax: Order Total: 14 PASSENGERS
CHASSIS: 138" WHEEL BASE FORD E-SERIES DRAWN BY:C.STRICKLAND SCALE: 1:40 DATE: 12/12/2018 NUMBER: 12481-12498 LEGEND: =ADA WHEELCHAIR PLACEMENT. E =EGRESS WINDOW. 10" L-TRACK =WHEELCHAIR TIE DOWN SHOULDER BELT LOCATION. W/C BAG =WHEELCHAIR TIE DOWN STORAGE BAG LOCATION. P =ADA PRIORITY SEAT LOCATION.
E
OVERHEAD LUGGAGE
32" x 58" CLEAR OPENING MAX SPACING EGRESS REAR DOOR
OVERHEAD LUGGAGE
HEATER
E 3-STEP 31" x 79 1/2" CLEAR OPENING BI-FOLD DOOR From: Mark Zollner [mailto:[email protected]] Sent: Monday, June 21, 2021 3:48 PM To: David Kieffer
Hello David, Please see the attached quote for a stock unit that we would be able to deliver with approximately 30 days from receipt of purchase order. Note that this unit does not have asophospsmartbannerend Hello David,
Please see the attached quote for a stock unit that we would be able to deliver with approximately 30 days from receipt of purchase order. Note that this unit does not have a lift. If you would like me to quote a unit with a lift, I can do that as well, however this bus most closely meets your requested options.
The pricing includes delivery (from Oswego, KS where the finished bus was built to Portland for a pre- delivery inspection, and to you in Springfield). It also includes Oregon “Privilege Tax” as well as the “Corporate Activities Tax”. Willamalane has an active account with Visient so that discount has also been applied. Please let me know if you have any questions on the quote or bus. I have priced your “Optional Equipment” below:
- Automatic chains -MAY BE ADDED-$3,950.00 - Hill start assist -N/A - Traction control N/A - Electronic Stability control N/A - Day/night driver’s mirror -N/A - All-season tires -PROVIDED - Mic hook up for audio system -MAY BE ADDED - Tinted windows -PRIVACY GLASS PROVIDED - Rear storage compartment -N/A- OVERHEAD STORAGE PROVIDED - Accessibility lift or equivalent N/A - Trailer hitch and towing -CAN BE DONE BASED ON PREFFERENCE - Passenger USB docks -PROVIDED - Passenger cup holders -N/A - Map pockets on passenger seat backs PROVIDED - Dual reading lights over passenger seats N/A - Delivery to Springfield, OR -PROVIDED
Mark Zollner
Sales Manager
Schetky Bus & Van Sales
America’s Bus Dealer®
Est. 1942 From: Mark Zollner [mailto:[email protected]] Sent: Friday, June 25, 2021 1:11 PM To: David Kieffer
Hello David, I just received the quotes you requested. The radio we quoted installed can be viewed here-http://www.radioeng.info/support/Audio-Video/Support/Product%20Manuals/ST-4050%20manualsophospsmartbannerend Hello David,
I just received the quotes you requested. The radio we quoted installed can be viewed here- http://www.radioeng.info/support/Audio-Video/Support/Product%20Manuals/ST- 4050%20manual%20Rev%20A.0%2004-10-19.pdf. It includes the PA mic and line.
The hitch that was quoted is a class 4- installed.
Radio (AM/FM/WB/USB/AUX/PA) installed- $585.00
Class 4 Hitch installed-$795.00
Thank you,
Mark
Mark Zollner
Sales Manager
Schetky Bus & Van Sales
America’s Bus Dealer®
Est. 1942
Superintendent’s Board Report July 2021
Office of the Superintendent
SUPERINTENDENT’S OFFICE
S.M.A.R.T. Goals The Management Team continues to develop, share and implement our five main operational goals for FY22. Below is an update of the goals and action items:
1. Improve the health and well-being of our employees a. Measurables i. Surveys ii. Exit Interviews iii. Participation in training, events,and programs b. 3-5 Action items i. MT outreach to all departments ii. Special events with Superintendent iii. Develop and deploy a district-wide internal communication strategy iv. Development of recognition and acknowledgement opportunities v. All staff forums/events c. Led by Michael Wargo, Superintendent
2. CAPRA Certification a. Measurables: i. 25% task completion by 9/30/21 ii. 50% task completion by 12/30/21 iii. 75% task completion by 3/30/22 iv. 100% task completion by 5/30/22 b. 3-5 Action Items: i. Set policy revision schedule for board approval ii. Prioritize policy revision work early iii. Continue regular check-ins with section teams to monitor progress iv. Use additional staff to assist with larger sections (4 and 5) as needed v. Use additional staff to address “low hanging fruit” tasks early c. Led by: Jase Newton, Recreation Services Director
3. Needs Assessment a. Measurables: i. Delivery of scope of work document ii. Delivery of RFP iii. Vendor selection iv. Assessment in hand b. 3-5 Action Items (note these dates could change after Comprehensive Plan meeting in late June, 2021) i. Delivery of scope of work document by 8/30/21 ii. RFP prepared and submitted by 9/15/21 iii. Vendor selected by 10/15/21 iv. Assessment to public by 12/1/21 v. Needs assessment report in hand by 5/15/22 c. Led by: Kristina Boe, with assistance from Kenny Weigandt
4. Implementation of new software application tools a. Measurables: i. 9-10 robust modules implemented by 6/30/22 ii. Integrated HR/Payroll systems by 6/30/22 iii. Payroll implemented by 1/1/22 b. 3-5 Action Items: i. Collaborate with Finance/HR/IT and district-wide stakeholders through involvement in modules and surveys ii. Pilot projects for more complex modules, especially payroll iii. Simplify Finance policies and procedures for end users iv. Eliminate redundant systems v. Enhance security and segregation of duties vi. Reduce number of manual steps in processing, therefore, reducing errors vii. Update/create policies, procedures, and checklists for each module as appropriate c. Led by: Betty Nielsen, CFO
5. DEI Year One Goal Completion a. Measurables: i. Seek and obtain DEI Grant funding ii. Staff accountability to DEI strategic priorities iii. Implementation of bilingual pay levels for proficiencies iv. DEI valued recruitment, selection, and new hire orientation and onboarding for all new hires and newly promoted staff v. Incorporate DEI in communication plans b. 3-5 Action Items: i. Deliver DEI Grant funding plan ii. Deliver Management, Leadership and Staff Accountability Plan iii. Deliver a proposed Bilingual pay analysis plan that includes 3 levels of proficiency and pay iv. Deliver recruitment, selection and new hire orientation and onboarding plan that incorporates DEI values and principles v. Deliver communication plan that incorporates DEI c. Led by: Mavis Sanchez-Scholes and HR Director
Human Resource Director Recruitment The former Human Resource Manager position was upgraded to a Director-level position and has been advertised as such. Community Engagement created a recruitment brochure which has been included in our recruiting efforts.
The posting was officially listed on the Willamalane website and with the following outlets:
● Lane County Human Resource Association ● Society Human Resource Management ● National Recreation & Parks Association ● Eugene Chamber ● Springfield Chamber ● Indeed ● LinkedIn ● Community Alliance of Lane County ● Springfield Alliance for Equity and Respect ● Centro Latino Americano ● Latino Professionals ● Latinx Alliance of Lane County ● DiversityJobBoard ● Partners in Diversity ● Urban League of Portland ● Asian Pacific American Network of Oregon ● Native American Youth and Family Center ● Hacienda ● Immigrant and Refugee Community Organization ● Self Enhancement Inc. ● Work Systems Incorporated ● Microenterprise Services of Oregon
Applications will be accepted until July 25, and review of applicants will take place the week of July 26. Interviews will commence the week of August 2, followed by finalist interviews the weeks of August 9- 20, with an anticipated start date of mid-September for the selected candidate.
COMMUNITY ENGAGEMENT
Key Community Engagement projects last month 1. Marketing and public communications a. 1PASS b. DEI landing page and public release c. Summer events d. Fitlot construction promotion e. Dorris Ranch treatment communication f. Jobs recruitment g. Brand guidelines h. Summer Events i. Fitness & memberships j. Youth rec & athletics promotion k. Adult Rec l. Natural Resources m. Adult Services
2. Legislative Affairs a. Secured Congressionally Directed Spending grant for wildfire suppression
3. Resource Development a. 1PASS, 2021 program execution and sales b. Sponsorships and Donations end of year summary (FY 21) c. New revenue and leads update
Community Engagement Goal Tracker View all of the Community Engagement team’s goal statuses here: FY21 Goal Tracker
Legislative Affairs Following our United Front virtual meetings this year, we submitted a formal request through a Congressional Directed Community Funding Projects for a $200,000 grant to support fire suppression in Springfield, primarily in the Thurston Hills property. In June, we received word that these funds were secured pending a 50/50 match from the district.
View the media release from Peter DeFazio’s office:
https://defazio.house.gov/media- center/press-releases/rep-defazio-secures- over-38-million-for-community-projects-in- brookings
The project will be managed by our Parks and Natural Resources team and funds will be spent based on their management of the project. However, this means that Willamalane can take a proactive approach to wildfire management in 2022.
1PASS Update ● 2021 approach This year, Willamalane made the decision to run the 1PASS program without participation from our partners, City of Eugene Recreation and Lane Transit District (LTD). LTD has transitioned to a year round Student Pass which provides free transportation to all students (and therefore doesn’t need the 1PASS to give kids free transportation) and City of Eugene Recreation decided to opt out of the program for 2021 as they emerged from COVID. Therefore, we forged ahead with a great list of destination partners.
We also secured a partnership with Springfield Public Schools who have agreed to pay for any Springfield Public Schools student to receive a free 1PASS this year. This has been a phenomenal way to get passes to more families while simultaneously reducing the amount of scholarship requests from families in need.
• Media coverage: Register Guard - A breakdown of summer programs for kids through Eugene and Springfield schools
• Sales to date (as of 7/6/21): o To date, we’ve sold 3,757 passes with a sales cap of 4,500.
• Pass usage report (as of 7/6/21):
Destination Scan Total Percentage of use Splash at Lively Park 704 29.74% Get Air 688 29.07% Camp Putt 453 19.14% Emerald Lanes 380 16.05% Willamalane Park 51 2.15% Bob Keefer Center 37 1.56% Adventure Children's Museum 37 1.56% Laurelwood Golf Course 17 0.72% Total 2,367 100.00%
Resource Development Year-end summary of Sponsorships and Donations (FY21).
FY22 Sales A couple of items came together in June. Most notably, renewals from Northwest Community Credit Union for their presenting sponsorship of Sounds Like Summer ($5,000). Special thanks to Tracy Kribs and Jack Mantel for assisting in the planning of the NWCU sponsorship.
Updates ● Installation of new Toyota signage is starting to take place at Bob Artz Softball Complex, BKC, Les Schwab Sports Park, WPSC and Splash. ● As part of their renewal package for SLS, NWCU also added a billboard sign to their deal at Splash which will be produced and installed soon. ● Communication is taking place with Get Air Trampoline Park about their signage around the district which has been out of contract since August 31, 2019. They have been presented with an ala carte proposal for each of their signs. We should know very soon if they intend to keep any of them. ● Banner signage is being designed for the newly sponsored Two50 by Columbia Bank. The Columbia Bank logo and/or name will now accompany the Two50 logo and/or name in all branding and communication from the district. Smaller signs will also be posted on the interior of Two50, especially near the gaming consoles, which, according to David Kieffer, may be replaced/updated with this gift from Columbia Bank. ● Also nearing completion of a generic brochure that will be given to the events/rentals team to assist with groups that are looking to take advantage of our platform.
New Opportunities ● PeaceHealth: Received a verbal commitment from PeaceHealth for their ongoing pledge to water safety as the presenting sponsor of the 4th Grade Swim Lesson Program ($10,000 per year, 2-year agreement). Special thanks goes out to Brandon Lemcke and Rajeana Pancake for helping update PeaceHealth officials on program changes and for pushing to continue this worthwhile program during a time when a commitment to the curriculum was not a sure thing from the Springfield School District for a variety of reasons. ● Delta Sand & Gravel: Discussed event sponsorship, specifically Children’s Celebration, with them. They are a partner in the Touch-A-Truck display at the event, for which they have committed once again this year. ● Bushnell University: The school is in the latter stages of their re-brand, and are a longtime facility rental customer of ours. I contacted them to discuss ways that we can partner using our many avenues in the recruitment and admissions efforts. ● Hexion: A nice opportunity here from an international company with a major branch just two blocks from Dorris Ranch. We are discussing sponsorship of Children’s Celebration as well as a year-long sponsorship of reusable shopping bags that will be used at a variety of WPRD events. Finally, there is an interest to become involved with our Arbor Day Celebration and assisting financially in the Fight the Blight campaign by purchasing trees and having their employees assist in the planting of those seeds.
INFORMATION TECHNOLOGY
Help Desk ticketing achieved a new high with numerous staff returning to work, and facilities re-opening and programming needs for 1PASS in Activenet. After recovery from the May 20th power outage, which wreaked havoc in the BKC data center, the IT department collaborated with Facilities and Structures to determine if the diesel generator located at BKC could provide enough power to run the data center. What we learned was that the recent upgrade to LED lighting reduced the load significantly, allowing us to begin modifications to allow the generator to power the data center in an outage. In June we also saw the final roll out of Multi Factor Authentication (MFA) for Active Net. This is the first MFA implementation for us with more to follow later this year. In other security related news, IT has been reviewing additional cybersecurity measures such as Dark Trace and PRTG. Both are monitoring programs which will allow IT to be more proactive in response to threats and outages. Dark Trace is an advanced real-time visualization tool that utilizes artificial intelligence and machine learning. We are also testing PRTG which is more promising in terms of capability and cost.
Finally, we are testing another important component to our cybersecurity footprint and that is Mobile Device Management or MDM. MDM will give us the ability to more granularly manage mobile devices like tablets and smartphones so that we can always know their physical location and can manage wiping data as needed if the device is lost or stolen. In response to the recent uptick in vandalism and violence, we are moving forward with the video surveillance project which was approved for the CIP in FY23. This is a large project which will be broken out into phases starting with the core infrastructure at the BKC (server, software and cameras for the ECYP wing) and cameras for Willamalane Park where the incidents have been most severe.
Other Accomplishments/Metrics for the month include:
● Service Ticket Stats: 312 opened, 290 closed ● Average Ticket Response Time: 1 hr 42 min. Trending down ● Average Time to Close Ticket: 2 Days 19 hrs. Trending down ● Asana Usage Stats: 57 members, 13 teams, 246 projects, 16,111 tasks. ● KnowBe4 Phish Prone Percentage: 2.7% trending downward as more staff get trained ● KnowBe4 Phish Alert Reported: 754 simulated emails reported; 683 real exploits, trending up ● Sophos MTR/EDR Detections: 2654, up 22.6% over June, 65% were reconnaissance exploits
HUMAN RESOURCES, RISK, & DIVERSITY, EQUITY AND INCLUSION
Risk and Safety Report ● Position Vacancy Filled: The HR team will welcome Tressa Johnson, the new Risk and Safety Specialist, to the team July 26, 2021. Tressa comes to us from Albany Public Schools with a wide range of risk management experience in the public sector.
COVID Response and Prevention Activities ● On June 30, 2021 Governor Brown lifted most statewide COVID-19 related restrictions. Because of this, Willamalane’s vaccine verification process is no longer required for staff or patrons. This allows employees and patrons to not wear a mask while indoors at a Willamalane facility, with the exception of childcare and youth programs. ● Willamalane’s COVID response procedures are still in effect along with quarantine protocols.
OSHA Compliance and Safety Committee ● The HR Department continues to monitor and report updates to the district as well as ensure all returning and newly hired staff complete the COVID-19 Safety Training via Safe Personnel platform. This training has been updated to reflect the current lifting of the mask mandate.
● The Safety Committee did not meet in the month of June 2021, but will meet in August when the new Risk and Safety Specialist is onboard.
HR Department Activities ● Emergency Leaves (Expanded FMLA and Emergency Paid Sick Leave) In June, the HR department processed 12 employee requests for Expanded FMLA and Emergency Paid Sick Leaves. The emergency leaves continue through September 30, 2021.
● Recalls and New Hires - June ○ Full Head Count: 289 ○ Recalled: 8 (1 final union furloughed employee) ○ New Hires: 24 ○ Work Share: 3 participants (2 union) ○ Remain on furlough: 0 ○ Resignations: 12
Diversity, Equity and Inclusion ● The DEI Committee is progressing at a great pace with the rollout of DEI strategic priorities. The DEI team will be providing continual training to the Leadership and Management teams in the upcoming weeks/months. We are continuing to focus on training the HR team on DEI values and practices, with the support of Ruby Joy White, Equity Strategist/Consultant.
Labor Management Activities ● HR met with the union and discussed updates to our current Behavior and Values Agreement. We are working collaboratively on those updates to ensure clarity of expectations. The HR team continues to work with union leadership on furloughed staff recalls and other pandemic-related issues.
Business Operations Division
FINANCE The Finance Team has been very busy working on multiple projects:
Budget Finance completed the budget and sent the required documentation via certified mail to the appropriate taxing authorities.
Audit Results Finance completed interim audit checklists, provided documents, bank reconciliations, and held the interim exit conference meeting with the auditors. It appeared that the auditors asked more robust questions and tested more items during their virtual procedures. The auditors have not completed a review of the board minutes at this time; therefore, several items included in the initial audit findings could be adjusted:
● Governing Body Monitoring – best practices is to have the board ask questions (which has been documented in the minutes at each meeting). ● Management Override of Controls/Segregation of Duties – given limited staffing, some segregation of duties is not always feasible. Based on our description of the implemented internal controls and segregation of duties, the auditors believe we have resolved some of these best practice concerns and will be testing these changes when they arrive in the fall. ● Cash – Bank reconciliations were not prepared timely for August through February 2021 and there were some outstanding checks from 2017. Based on our review, we could not find checks older than FY18 and since we only recently reconciled the outstanding checks, we will process these unclaimed checks per regulations. ● Investments and Fidelity Insurance – the auditors will review the minutes of the Board discussion in June in regards to insurance coverage for employee theft and balances and make a determination in the fall testing as to whether this will remain a best practice finding. ● Intellectual Property Policy – this is an exit item only regarding possibly developing an intellectual property policy for the district.
Segregation of Duties and Internal Controls During our team meetings we have been training on accounting transactions and duties. Based on a review of strengths of the team, we have reallocated work appropriately. Karen Van Cleave will be responsible for accounts payable full time as well as general ledger, and reconciliation duties. Jerilyn Calhoon will be moving laterally to the Payroll Assistant position spending her time learning payroll, given that Skylar Shane has moved from being the Payroll Assistant to the Accountant after a robust search. Joyce Shepherd will remain responsible for cash handling and revenue, while expanding her duties to include grant tracking. Dawn Tegge will continue to work with payroll.
CAPRA The team reviewed all of the Finance section, assigning duties for completion and updating the section where possible. Finance continues participating on the Policy Committee.
System Implementation We are working with Caselle to develop the timeline and are providing all the necessary questionnaires and data required. The General Ledger has been determined and is mostly implemented.
Finance Processes We are continuing to review all processes and are making improvements. We implemented a cash management spreadsheet process for improved daily knowledge of our cash balances, initiated the Superintendent to pre-approve transfers from LGIP to the checking account, and expanded the validation and procedures for special or final payroll checks.
Recreation Services Division
AQUATICS
● Splash! at Lively Park opened for its summer hours on June 19th with a new format. Instead of one long waterpark swim we are instead offering 2 sessions a day with a short 30 minute break in between. This thirty minute break allows for the decontamination of the facility and a dedicated lunch period for staff. Hours of operation at Splash! Have been adjusted slightly to accommodate for lower staff availability, but volume of participants is already similar to pre- pandemic offerings.
● TEAM Eugene expanded swim team offerings to Splash! at Lively Park. The swim team was in need of additional space, and are able to utilize the lap pool during historically low periods throughout the day. This provides expanded programmatic opportunities for the community, and creates a new revenue opportunity at Splash!
● Willamalane Park Swim Center has increased its hours of operation from 7am-3pm to 7am- 8:30pm M-F. Until we are able to recruit and train more staff we will not be able to open on the weekend at this facility. In addition, recreation swim times are now available at WPSC twice weekly during evening hours.
● For the first time in many years the aquatic department has created and offered two brand new water fitness classes. These classes were created directly by the instructors based on feedback from participants in the class. Both classes were successful, with the High Intensity Interval Training (HIIT) class reaching maximum participation at each offering.
● Private swim lessons continue to be extremely popular. Registration was temporarily paused to allow staff to process current requests and find additional swim lesson instructors accordingly. Group lessons were offered in June for the first time since the start of the pandemic! We are operating at 80% of our total lesson capacity due to lack of available staff to teach lessons. We are currently in the process of recruiting and training new swim lesson instructors to backfill open positions and return to 100% capacity offerings.
Aquatics Department Financials: FY20 YTD Revenue- $709,1606 FY21 YTD Revenue - $295,646 FY20 YTD Expenditures - $1,173,505 FY21 YTD Expenditures - $727,895
EARLY CHILDHOOD AND YOUTH PROGRAMS
● Summer camp officially began on June 21st and enrollment has reached a capacity of 99%. This season many of our campers were able to receive 100% of their fees covered through our partnership with SPS and state grant funds. We received a lot of positive feedback from families who were very thankful to have their child’s summer camp fees covered in full!
● Springfield Squirrels program and Kids Club programs came to a close on June 18th. The success of this year’s program is attributed to the amazing front line staff, supervisors and coordinators who helped guide our participants through a school year that was tremendously challenging. The COVID-19 pandemic had a drastic impact on our program in comparison to previous non- pandemic years. A comparison of data and the impacts are summarized below.
SCHOOL YEAR 19-20 SCHOOL YEAR 20-21
Revenue $643,873.00 $248,159.00
Expenses $344,203.00 $211,578.00
Total Participants Served 684 308
Program Staff Employed 42 15
Program Sites Offered 11 4
● Summer playground program staff training was completed on June 25th and we are excited to add some new faces to the Willamalane ECYP team. Caitlin Esping and Jodi Andersen have worked relentlessly to hire staff to fill positions in both summer camps and the playground program. We currently have staff to run three sites, and intend to expand this program to five sites once additional staff have been hired and trained. Sites can host up to 45 children each. We currently have 63 children enrolled in the program.
EC&YP Department Financials: FY20 YTD Revenue- $1,118,613.39 FY21 YTD Revenue - $588,271.17 FY20 YTD Expenditures - $1,497,197.70 FY21 YTD Expenditures - $1,182,591.63
RECREATION PROGRAMMING
June programmatic standings and highlights:
Recreation ● Let’s Play Wednesday finished this month filling 49 of 60 spots, and enrolled over 95% of available spots for the season.
● Hikes restarted this month, serving 12 patrons and expanding to new destinations.
● We are two weeks into Camp Venture and at 100% attendance! We anticipate to remain at full capacity for the remainder of the summer.
Athletics ● After School All Stars and My First Sports combined to enroll 44 kids this month
● Skills Camps are back again this year, serving 50 kids in the first week of summer
● Athletics collaborated with Team Springfield, USA Track, and Track Girlz to offer race-walk clinics to 18 local participants, as well providing individualized “Fan-ee Packs” to the public in support of the Race Walk Olympic Trials on June 26 in downtown Springfield.
Fitness ● Group Exercise operated 28 classes per week, including 676 in person participants and 170 virtually.
● Fitness center facility scans totaled 558 this month.
● Sunset Yoga began at Dorris Ranch! This is a collaborative program with Adult Recreation that saw 23 participants this month. More to come from this ongoing offering.
● Programs boosted significantly this month due to the increase of in-person programming, leading to more opportunities, more consistency and interest. Programmers will continue to watch trends and offer options and modifications to the public as needed.
● The Recreation Programming Department is in the midst of a small restructuring, which will end with the alignment of three distinct branches of programming: Recreation, Fitness, and Athletics. Two current staff will be impacted by this shift: Jen Marsh, recreation coordinator, will shift duties to Youth Recreation, including camps, outdoor, classes and events; Tinker Flom, recreation coordinator, will shift to Adult Recreation, including trips, outdoor, classes and events. Both coordinators will report to Adam Martell, Recreation Supervisor. This transition is underway and will be finalized by September 7.
Recreation Programming YTD Department Financials: FY20 YTD Revenue- $469,361 FY21 YTD Revenue - $216,904 FY20 YTD Expenditures - $392,501 * FY21 YTD Expenditures - $783,235 *Note: FY20 does not reflect all full time payroll expenses (due to previous budget codes being split between departments).
SPECIAL EVENTS & PROGRAM OPERATIONS
● Summer event planning is well underway. Children’s Celebration will be held on August 7th and will include exhibitors from throughout the county providing activities and information to attendees. We are excited to provide an event that will look and feel similar to those pre- pandemic! We are happy that the summer concert and movies series will be taking place again this year as well. We have a fantastic lineup of local musicians performing on Wednesday’s in July from 6:30-8:30pm at Island Park.
● The Adult Services Team has been very busy planning for the Adult Activity Center reopening on July 19. The center will feature a new and improved schedule of programs and services for older adults. We are so delighted to welcome back the community!
● Our Customer Service team has been hard at work selling the 1Pass and filling vacant positions within our team. The entire front desk team deserves a huge kudos for the hard work for everything that they have assisted with. Well done!
● May financials reflect a significant reduction in revenue due to continued limitations on indoor rentals. Rental revenue for this period was $11,202 and the total revenue (including programming and grants) for the department was $40,977. Department expenses for this period were $34,111.
Planning, Parks, and Facilities Division
LAND USE
Willamalane Park Master Plan Planning & Development staff have reinitiated the master planning process for Willamalane Park. This effort began in the summer of 2019, but was put on hold due to the pandemic and other competing priorities. Staff recently met with representatives from Springfield Public Schools to confirm the previously prepared draft concepts were still viable. Based on these discussions a fifth concept has been prepared, and will be reviewed by a group of internal stakeholders and staff later in July. Public outreach meeting for gathering input from the community is tentatively planned for this September. The board will be updated when this meeting is scheduled.
Georgia Pacific Natural Area Master Plan Staff presented the revised draft of the Georgia Pacific Master Plan to the City of Springfield City Council at its June 28th work session. Overall, the plan received broad support and will be presented for adoption by the Board of Directors at its July 14th meeting. The plan will subsequently be presented to the Springfield Utility Board of Directors and City Council for adoption later this fall. Additional coordination remains to be completed in order to update the corresponding intergovernmental agreement among the three agencies.
Comprehensive Plan Update Staff have begun preparations for the major update to the district’s Park and Recreation Comprehensive Plan. The project will be led by staff from the Planning & Development team, with assistance from staff from several departments, and includes hiring outside consultants to conduct public outreach and a needs assessment. This project is tentatively anticipated to span a period of two years and include an update to the district’s System Development Charge fee methodology. The first phase of the project is the formation of a scoping committee that will be responsible for creating a Request for Proposal seeking consulting services for the needs assessment. The RFP will be issued early this fall, with the goal of completing the needs assessment before the end of the calendar year. A member of the board will be asked to serve on the scoping committee along with staff representatives from across the organization.
Natural Resources Below are highlights from the activities Natural Resources staff have focused on over the last month.
● Thurston Hills Natural Area Phase II Trails – Construction of the next phase of trails at Thurston Hills Natural Area is scheduled to begin on July 5th. Oregon Woods, who was awarded the contract in June, will complete this work over the next three months, with a scheduled substantial completion date at the end of October.
● District-wide Fuels Reduction Funding – As listed in the Community Engagement section of this report, we received exciting news that Willamalane has been awarded up to $200,000 in federal congressional funding for hazardous fuels reduction work throughout the district. This is in addition to the latest award of $100,000 from the Bureau of Land Management as part of an ongoing programmatic funding stream. The additional flexibility afforded through the congressional funds will enable Willamalane to partner with other local public agencies to address wildfire risk and enhance native habitats across publicly owned acreage over the next several years.
● Volunteer Efforts – Staff participated in a Science Pub talk on “Preparing for Fire” led by our partners at Middle Fork Willamette Watershed Council. Participating agencies included the Oregon Department of Forestry and US Forest Service. It provided an opportunity to highlight steps Willamalane is taking with our land management partners to reduce the risk of urban- wildland fire.
● Thurston Hills Native Plan and Bird Surveys – Gerry Meenaghan and David Predeek conducted bird and native plant surveys at Thurston Hills Natural Area over the last two months. More than 50 native plant species were identified near and along the recently constructed trail to the cliff overlook. Bird species identified at the property can be explored at www.ebird.org.
Park Ranger Update Below is a summary of the Park Ranger’s activities for the month of June. ● Illegal Campsites and Dumping – 16 ● Public Support – 10 ● Off-leash Dogs – 13 ● Public Drinking – 7 ● Smoking – 6 ● Graffiti – 4 ● Maintenance Issues – 5 ● Exclusions – 2 ● SPD/LCSO Assistance – 4
In addition to these efforts, the Park Ranger has been coordinating with a private security service and towing company to assist with overnight nuisance issues at Clearwater Park and Les Schwab Sports Park. The security company is also providing periodic daytime patrols at Willamalane Skate Park to assist with addressing aggressive behavior among youth and young adults that had become commonplace over the last several months. Both efforts have yielded positive results.
Staff also coordinated with our partners at City of Eugene Parks and Open Space and Lane County Parks to issue a public service announcement encouraging people to safeguard valuables and vehicles when parking at trailheads. Each organization has observed a persistent and increasing number of car break- ins in the last several months. New signs alerting people to these risks are being installed at several of Willamalane’s trailheads as a precautionary measure.
AQUATICS FACILITIES, OPERATIONS AND MAINTENANCE
● Willamalane Pool: Aquatic Maintenance staff have installed signs within the natatorium, and on the mural for Community Engagement. Staff took delivery of new start blocks that Team Eugene ordered to replace the facility’s existing units. Quotes for replacing the condenser unit that service the Quentin Hogan Community room have been acquired and are under review.
● Splash! At Lively Park: Staff have prepared the remainder of fixtures and equipment that have been removed or used to promote social distancing in accordance with the lifting of guidance that happened at the end of the month. A sign was replaced in the natatorium with the use of the 40 ft lift to help support Community Engagement. Maintenance team met with a contractor to get a proposal for providing annual service for the emergency generator.
PARKS - LANDSCAPE AND GROUNDS
● Orchardist Don Hansen and his team completed the first worm spray application of the season beginning June 29th, which necessitated a two-day full closure of Dorris Ranch and the trailhead. The park has since been reopened. A second application will occur in four to five weeks, and will be the last spray until next spring. The filbert crop appears to be developing well, but prices have not yet been determined.
● The Landscape and Grounds team is looking forward to hiring a new seasonal employee to assist with cleanup, park program support, and small projects. A total of nine candidates applied; applications are currently being reviewed and interviews will be scheduled for early July.
● After the ongoing disorderly behavior at Willamalane Skate Park was reported on the news, negative activity in the area has quieted down and the site is experiencing less litter and vandalism. Overall, Landscape and Grounds staff spent 13 hours on vandalism-related tasks throughout the district in June.
● Fields at Bob Artz Park and Guy Lee are being regularly utilized but are not yet at full capacity. Staff anticipates increased use with the reduction in COVID-19 restrictions and continues to prepare fields on an as needed basis. At this time, there are no large tournaments scheduled for either site.
● Irrigation is still limited at many parks throughout the district, though systems are still on at premiere park sites.
● The Landscape and Grounds team has a number of staff working on a limited basis at this time. With reduced staffing, trash removal and mowing are being prioritized, particularly with the increasingly dry conditions. A contractor was used to mow the hill at Rob Adams Park and areas at Dorris Ranch, specifically around the Dorris House.
PARKS - STRUCTURES
● Structures Department staff completed maintenance and repairs to the gravel parking lot near the D St boat landing. Existing material was removed, replaced and compacted. Boulders were placed along the south side of the entry road to eliminate unintended parking and allow for regrowth of vegetation. Signage was installed to maintain emergency response access along the entry road.
● Staff assisted Facility maintenance staff with installation of new door security hardware at Bob Keefer Center.
● During a power outage at Bob Keefer Center, the emergency generator feeds emergency lighting panels, exclusively. These panels control selected lighting throughout the facility during a power outage. All network related equipment has their own uninterruptible power supply equipment. These UPS devices maintain operation of network equipment for a limited, relatively short amount of time. The generator has not had “extra capacity” to feed any additional electrical loads.
● Due to replacement of fluorescent lighting with LED, the load of the generator has been reduced. The resulting reduced load on the generator provides adequate capacity for the generator to feed power to the data equipment, keeping the network online until utility power has been restored. Staff will coordinate installation of necessary equipment with IT staff.
● Staff installed a new security camera on the northeast exterior of Willamalane Park Swim Center. Additionally, it has been determined that installation of two cameras near the skate park is an appropriate measure to increase the district’s ability to monitor inappropriate behavior related to the skate park. The IT department is in the process of determining the most appropriate camera for this application. Installation of these cameras will be part of the comprehensive security upgrades IT is coordinating throughout the district. Staff also met with IT department staff to determine feasibility of installing a camera near the entrance of Clearwater Park. A desirable location was identified, and staff are in the process of determining costs.
● Department staff cleared the field at Clearwater Park used for overflow parking. Staff followed requirements from the Fire Marshal in creating fire breaks around the perimeter, and fuel elimination with the overflow parking area. Temporary fencing was installed and parking spaces created.
● Staff performed routine monthly playground safety inspections. Engineered wood fiber chips were ordered for delivery to several parks to maintain compliance with safety standards.
● Staff spent approximately 16.5 hours on vandalism repairs during the month of June.