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Parish Council Minutes 2021 03 08

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Parish Council Minutes 2021 03 08 THURNBY AND BUSHBY PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 8 March 2021, AT 19:00 The meeting was held virtually via Zoom and was recorded. The recording will be destroyed by the Clerk once the minutes have been approved. PRESENT Members: Mr H Gopsill (Chair), Mr C Booth, Mrs A Burrell, Ms J Cohen, Mrs E Hale, Mr R Lamming, Mrs V Poole and Mrs M Wakley County/District Councillors: Mr S Galton and Mr P Elliott Clerk: Mrs S Bloy Members of the public: There were two members of the public present. In addition, Mr S Swinden was in attendance for agenda items 16 and 17. 21/48 APOLOGIES FOR ABSENCE Apologies were received and accepted from Mrs K Goodacre. 21/49 REQUESTS FOR DISPENSATION FROM MEMBERS ON MATTERS IN WHICH THEY HAVE A DISCLOSABLE PECUNIARY INTEREST No requests had been received. 21/50 MINUTES OF THE MEETING HELD ON MONDAY 8 FEBRUARY 2021 The minutes were approved. The signed copy will be retained by the Chair for inclusion in the minute book once “actual” meetings have been resumed. It was noted that the recording of the meeting will now be destroyed by the Clerk. 21/51 MATTERS ARISING FOR INFORMATION There were no matters arising for information. 21/52 MEMBERSHIP OF THE PARISH COUNCIL It was reported that no requests had been sent to the Returning Officer at HDC for an election to fill the casual vacancy following the resignation of Mr J King. The Parish Council can now co-opt to fill the vacancy. 21/53 MATTERS RAISED BY MEMBERS OF THE PUBLIC A member of the public stated that they were in attendance with a view to putting their name forward for co-option to the fill the casual vacancy on the Parish Council. Another member of the public stated that they were present for item 16 (Report from Indoor Sports Working Group and resolution of next steps). It was agreed to bring this item forward. A report from the Indoor Sports Working Group had been circulated prior to the meeting. The following recommendations were considered: ▪ the PC should not proceed at a cost of c £1.9 million as provided in the Feasibility Study from the SCAPE contractors; and ▪ the PC should consider a maximum budget of £1.3 million, including approximately £300,000 s106 funding from developer contributions. It was noted that the budget figure recommended would require a reduction in the size of facilities as well as ‘value engineering’ of the building specifications. It was reported that a meeting had been held with Harborough District Council. Officers had been positive that, should the PC be able to present a viable proposal, then the District Council would look favorably at offering a long lease, providing the existing leaseholder (Thurnby and Bushby Sports and Social Association) were willing to surrender the current lease. 1 THURNBY AND BUSHBY PARISH COUNCIL The PC was advised that before it could proceed to a point at which it would incur financial liabilities, it needed certainty on the following four matters, the first three of which will need to be subject to public consultation: ▪ an appropriate facility could be built at an acceptable cost; ▪ there was a firm commitment over the granting of a long lease; ▪ the s106 funding had been allocated to the project; and ▪ borrowing approval had been given by the Ministry for Housing, Communities and Local Government. The PC was invited to confirm that the intention was to provide a multi-purpose indoor sports facility for community use. One member questioned whether such a facility was necessary given the proximity to facilities within the parish and the surrounding area, including the Evington Leisure Centre in the City. Reference was made to HDC’s Built Sports Facilities Strategy, against which the proposed building would only provide half of the recommended space to serve local needs within the district. It was proposed by Mr H Gopsill and seconded by Mr R Lamming that the PC continue with negotiations with the SCAPE contractor regarding costs and specification for a multi-purpose community indoor sports facility. This was RESOLVED with 6 members in favour and two abstentions. It was further agreed that a virtual question and answer session be arranged for Councillors, with a particular view to providing new members with background to the Wadkins Pavilion and the SCAPE procurement process. 21/54 CLERK’S REPORT The following planning decisions were reported: 20/01882/PDN – prior approval for proposed enlargement of dwelling by construction of an additional storey – 1A Wadkins Way. APPROVED. 20/01851/FUL – part demolish existing bungalow and part extension to form 3-storey dwelling and outbuilding gym facility 27 Dalby Avenue. WITHDRAWN. 20/02037/FUL – erection of single storey front and rear extensions and 2-storey side/rear extensions – 62 Sedgefield Drive, Thurnby – APPROVED. 21/00056/NMA – change of house types and movement of two properties to allow for site levels (NMA to 18/01968/FUL – Charity Farm, Bushby. APROVED. Incident at MUGA, Manor Field – it was reported that a teenager had fallen while playing in the MUGA. Coincidentally, there was a police patrol car in the car park and a member of FCC who was carrying out routine checks, alerted the police officer who administered first aid and an ambulance was called. Friends of the teenager reported that he had been standing on a football and fell. This was again corroborated when Mr H Gopsill, Chair of the Parish Council went to the MUGA shortly after the incident. - Holiday Sports Club – it was reported that to date 15 applications have been received. The club has been advertised via Fernvale and St Luke’s schools and through the TABS Facebook page with attendance being restricted to residents of Thurnby and Bushby. The closing date is 22 March when places will be allocated. - Free Elm tree from Goscote nursery – it was note that it had originally been suggested that this be planted on the green in the centre of the Jelson development. However, Mark Goddard has advised that the tree would be better placed elsewhere in the parish and has agreed to suggest alternative positions. - Maintenance of trees on Jelson development – it was reported that a resident had expressed concern regarding damage to trees on the Jelson development. The Clerk had given reassurances that when the Parish Council takes over the POS, it will 2 THURNBY AND BUSHBY PARISH COUNCIL ensure that the PC’s contractor will follow good practice. - Damage to TPO elm tree situated partly on Randles Close and partly in adjacent properties – it was noted that it had been previously confirmed that the tree had not been planted by LCC and was most likely a sapling which established itself in one of the adjoining properties. It was agreed to refer this matter to the tree wardens. Ms J Cohen declared an interest. 21/55 COUNCILLORS’ REPORTS There were no matters to report. 21/56 UPDATE ON THE COVID-19 PANDEMIC AND IMPLICATIONS FOR THE PARISH Mr S Galton reported that positive tests have fallen following a surge in cases in the Thurnby and Houghton Ward after Christmas. There are ongoing concerns about gatherings at Manor Field in contravention of social distancing rules. However, the difficulty the police have in enforcing the rules was acknowledged. It was noted that under the regulations made under the Coronavirus Act 2020, Parish Council meetings can be held virtually until 7 May 2021. It is not known whether this will be extended. It was therefore agreed to bring forward the date of the Annual Parish Council meeting currently scheduled for Monday 10 May to Wednesday 5 May, commencing at 19:00. In addition, it was noted that guidance is still awaited with regard to the requirement to hold an Annual Parish Meeting and agreed that this be provisionally scheduled to also take place on 5 May, commencing at 18:30. Both meetings will be held virtually via Zoom. Application for a mobile vehicle activated sign (MVAS) – it was reported that funds are being transferred to the Parish Council. Confirmation regarding exact locations for poles to which the signs can be fixed is awaited. 21/57 NATIONAL CENSUS 2021 It was noted that the above will take place on Sunday 21 March 2021. 21/58 LEICESTERSHIRE COUNTY COUNCIL AND POLICE AND CRIME COMMISSIONER ELECTIONS 2021 It was noted that the above will take place on Thursday 6 May 2021. There is an awareness raising campaign promoting alternatives to voting in person at a polling station, either by postal or proxy vote. 21/59 FINANCIAL MATTERS It was agreed to bring forward agenda item 13 (Appointment of Internal Auditor). It was reported that following a virtual meeting via Zoom, Mr R Lamming and the Clerk recommended that Tracey Bettles Accountancy be appointed as the internal auditor for 2021-22. It was proposed by Mr R Lamming and seconded by Mrs E Hale that Tracey Bettles Accountancy be appointed. This was RESOLVED. Approval of financial schedule - one Councillor stated that they wished to abstain with regard to approval of the payment for twice yearly weed spraying to the perimeters of the MUGA at Manor Field and the tennis courts at Wadkins (see list of purchases below). It was proposed by Mrs A Burrell and seconded by Mr H Gopsill that the following be approved. This was RESOLVED. Payments i) LRALC (Councillor training) - £160.00 ii) JCS (External windows at Hill Court, Feb 2021) - £21.78 (18.15 + 3.63 VAT) iii) Leicestershire County Council (Street lighting recharges) - £229.01 (190.84 + 38.17 VAT) ii) DCK Accounting Solutions (Payroll) - £30.00 (25.00 + 5.00 VAT) 3 THURNBY AND BUSHBY PARISH COUNCIL v) S R
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