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Hamilton Historical Board Tuesday, February 12, 2008 – 12:30 P.M

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Hamilton Historical Board Tuesday, February 12, 2008 – 12:30 P.M MINUTES: Hamilton Historical Board Tuesday, February 12, 2008 – 12:30 p.m. The Stable at Whitehern CHAIR: Bill Manson MINUTE TAKER: Rebecca Oliphant PRESENT: Rob Hamilton, Christine Lei, Deborah Eker, Mary Anderson, Pat Saunders, Carolyn McCann, Martha Ronalds, Susanne Noordyk, James Bretzler, Robin McKee, Michael Sangermano, Bob Williamson, Graham Crawford Also Present: Rebecca Oliphant, Ian Kerr-Wilson, Manager of Museums & Heritage Presentation REGRETS: Walter Peace ABSENT: Darrell Epp CHAIR’S REMARKS: Suggest the Board send a “Thinking of You” card to Walter, Congratulations to Michael on the birth of his second child, a son. Reminder of Heritage Day on Friday, February 15 at Scottish Rite In an attempt to move the agenda along to give sufficient time for the Heritage Event discussion, please be conscious of time (if your allotted time is 20 minutes do not feel you need to fill that time) 1. ACCEPTANCE OF AGENDA Add Item 6.1 Nora Frances Henderson Hospital & Century Manor – Pat Saunders Add Item 6.2 T. Melville Bailey – Pat Saunders Add Item 6.3 Gage Park Master Plan – Rob Hamilton (Sangermano / Anderson) That the February 12, 2008 Agenda be accepted as amended. CARRIED. 2. DECLARATION OF INTEREST None declared. MINUTES: Hamilton Historical Board Page 2 of 8 February 12, 2008 3. APPROVAL OF MINUTES – January 15, 2008 Item 5.1.7 the website grant was extended until the end of February, not January Item 5.2.2 – Correct Townsite of Lenox not Township of Lenox. (Sangermano/Anderson) That the January 15, 2008 minutes of the Hamilton Historical Board be approved as amended. CARRIED. 4. OUTSTANDING BUSINESS ITEMS 4.1 Council Representation on Board Report to Emergency & Community Services Committee requesting Council representation to be prepared by staff. Action from January meeting: Board to send rationale to Rebecca. To date Rebecca has received no rationale Action: Ian to draft report and bring it back to the board for approval. Ian will require rationale in order to prepare report, please email to Ian [email protected] and copy Rebecca at [email protected]. 4.2 Lister Block Mural Project On hold until status of building is known. No update. 4.3 Lister Block Provincial Designation Draft of letter to Council reaffirming the Hamilton Historical Board’s agreement with the Reasons for Designation for the Lister Block attached. Action: Rebecca to have ready for Walter’s signature on Friday (Hamilton/Crawford) Motion that staff confirm the exact title of demolition permit “Heritage Permit that allows demolition” and send letter. CARRIED. 5. BUSINESS ITEMS 5.1 Issues Arising from Museum Reports – January 2008 5.1.1 Battlefield House Museum & Park – Michael Sangermano Staff preparing for Re-enactment on June 6-8, 2008 Driveway issue is still a concern, Ian reported staff are currently rebuilding a relationship with the Parks staff that covers driveway and other issues 5.1.2 Hamilton Children’s Museum – Carolyn McCann keeping staff at full complement is an issue, recruiting volunteers, looking for young people who are interested in a MINUTES: Hamilton Historical Board Page 3 of 8 February 12, 2008 career working with children, exhibit opening March 5, invitations will be sent out to all Board members, suggested location for April HHB meeting to view new exhibits 5.1.3 Dundurn National Historic Site – Martha Ronalds & Darrell Epp housekeeping issues, have a plan for summer students to work with Garden Coordinator 5.1.4 Fieldcote Memorial Park & Museum – Christine Lei undergoing expansion, 1st floor has been painted, mounting a 20th anniversary exhibit, now painting 2nd floor, postcard exhibit will open there, Ancaster Rotary Club offered to purchase sprinkler system 5.1.5 Griffin House – Robin McKee looking to increase volunteer capacity of Friends of Griffin House, Road to Freedom lecture 5.1.6 Hamilton Museum of Steam & Technology – James Bretzler Water/Wastewater(Public Works) partnership to refurbish/renovate to make the 1913 Building museum worthy, developing a scope of work for Request for Proposals (RFP) in Spring, Public Works funding, other funds will be determined later, Franca looking for volunteers during March Break, please email her directly at [email protected] 5.1.7 Whitehern Historic House & Garden – Mary Anderson Women of Whitehern talkabout at HIStory + HERitage, traces the story of the matriarch of Whitehern, will be tracking for boosts in attendance at Whitehern 5.1.8 Hamilton & Scourge Project – Walter Peace (Ian reporting in Walter’s absence) met with Maritime Command, Canadian Coastguard and other partners, have dates for ROV project beginning 9 May, $150,000 in kind donations from partners 5.1.9 Conservation – Rob Hamilton No report, Therese reported in that she left Christchurch for the “Big Ice” on 8 Feb 2008, will complete 4 days survival training 5.1.10 Marketing – Graham Crawford No report as this committee meets every 2nd month. MINUTES: Hamilton Historical Board Page 4 of 8 February 12, 2008 Thank you to Curators for filling out reports using the proper format. Staff will be discussing format and timeliness at the next Heritage Team meeting. (McCann/Ronalds) That the above reports are received. CARRIED. 5.1.11 Grounds Use Requests DNHS Grounds Use for 2008 Whitehern Grounds Use for 2008 Battlefield House Grounds Use for 2008 (Crawford / Anderson) All grounds use requests are approved in their entirety. CARRIED. 5.2 HHB Sub-committee Reports 5.2.1 Communications & Education Sub-committee Website – in the works, being developed, Graham has met with web developer, looked at designs, interactivity that was required, trying to anticipate future needs hoping they can be easily incorporated when necessary Newsletter – is complete, thank you Mary, Bill, Graham, Deborah and Rebecca, Ian, Anna Thanks to Christine and her committee on behalf of the Board Will be launched at Heritage Day, distributed at Museums and other locations, Magazine - have decided to delay the launch of magazine to Spring of 2009, meeting at the end of this month to brainstorm, Ward Fact Sheets – still need a few refinements, Graham to give Rebecca a CD with each sheet, with paper specifications for City print room, Martha’s name is missing on Ward 6 See attached Recommendation for presentation of Ward Fact Sheets. Moved: Bill Manson/Seconded: Pat Saunders. Carried. Discussion: should ask for more than 5 minutes, each HHB member should hand their sheet to Councillor and ask those that assisted with others to hand theirs out, Heritage Day Table – Mary will be lead, Bill will also be in attendance, both Mary & Bill will have their books returning 40% of sales to HHB publishing fund, would like as many members as possible to attend, if others agree to these conditions please provide your books with pricing rounded off to easy figures. Speakers’ Bureau - brochures will be at the HHB table on Heritage Day, no paper copy of the Speakers’ Bureau, will MINUTES: Hamilton Historical Board Page 5 of 8 February 12, 2008 need to access from the website, general discussion re: honorariums. Action: Rebecca to resend information regarding honorariums, (Manson/Anderson) That the January 29, 2008 report of the Communications & Education Sub- committee be received. CARRIED. 5.2.2 Joint Plaquing Sub-committee Note: The Place of Firsts plaque has arrived, Loretto Academy has been approved, Bishop Ryan has been ordered Item 2.3 (a) Augustus Jones plaque wording - ‘townsite of Lenox’ has been researched, it is the most appropriate for the time period. (Williamson/Hamilton) That the wording as presented for the Augustus Jones Commemorative Plaque be approved. CARRIED. (Williamson/Hamilton) That the February 5, 2008 report of the Joint Plaquing Sub-committee be received. CARRIED. 5.2.3 Artillery Sub-committee Recommendation that staff prepare a report for the Board outlining the roles/responsibilities of the past artillery sub- committee. At that time Board will determine the continued need for this sub-committee. Action: Ian to prepare report. In progress. 5.3 Other HHB Business 5.3.1 Heritage…comes Home 2008 – Friday, February 15, 2008 – Scottish Rite Club – 9:30 a.m. to Noon Ontario Heritage Trust event to launch Ontario Heritage Week 2008, honour that Hamilton was chosen as a launch site, City is partnering with the Trust to present our Heritage activities, 9:30 to 10 access to Expo (Marketplace) in Main Banquet Room, 10 to 11 ceremonies in Cathedral, everyone invited, words by two Ministers (Culture & Citizenship and Immigration), Mayor and Lincoln Alexander, 11 to Noon, Reception and Expo, ceremonial cake cutting in Main Banquet Room, please attend if possible MINUTES: Hamilton Historical Board Page 6 of 8 February 12, 2008 Tables for Heritage Expo will be 60” rounds vs 6’, 8’ or 12’ banquet tables originally offered 5.3.2 Heritage Ball or other Event Action from January: members to come prepared with comments on proposal distributed at January meeting. General discussion: Are the proposed goals valid? What is the primary purpose? To raise awareness or to raise money? If money what is the monetary goal, what do we do with the money? If the goal is attract a different audience and become the “Heritage United Way” is a Heritage “Ball” the best way to achieve these goals? Helps to have a “great” occasion to accompany it, unless a ‘ball” is associated with a great event it may not successful, can we build on the idea of the Sara Calder event (fundraising for Battlefield) or the first Hamilton Museum article (Clementina Fessenden) that Rob forwarded to the Board members working group hoped to bring in a non-traditional audience, “ball” would attract the usual audience that we already attract, could we work with existing festival “It’s Your Day” Gala Awards and Royal Visit together something to include Public Art or the Hamilton Farmers’ Market Action: Add as standing agenda item beginning in March.
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