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Meeting Agenda Board of Governors – Open MEETING AGENDA BOARD OF GOVERNORS – OPEN Tuesday October 6, 2020, 8:00 a.m. to 8:30 a.m. • Teleconference: 778.907.2071; Mtg ID: 993 0489 6805; Pwd: 963791 • https://bcit.zoom.us/j/99304896805?pwd=TXJ0c05xWkV4TDI1Q2x1R04vV3g4Zz09&from=msft Board (T/C): In Attendance (T/C): Doug Eveneshen, Chair Lisa Collins, VP, Students Emery Biggar Raimonda De Zen, Dir. Internal Audit & Advisory Services Marcia Braundy Roy Hart, CIO Bob Enns Lara Johnson, VP, Marketing & Communications Anne Harvey Ana Lopez, VP, Human Resources & People Development Karin Hunt Paul McCullough, VP, Advancement Artur Mamenko Cynthia Petrie, Executive Director, Stakeholder Relations Dan Reader Trish Pekeles, CFO and VP, Finance and Corporate Services Balwant Sanghera Tom Roemer, VP, Academic Meredith Sargent Barbara Kader, EA, Governance Judy Shandler Hunter Sones Regrets: Ryan Tones Cathy Young Ex-Officio (T/C): Jennifer Figner, EdCo Chair Kathy Kinloch, President Issue Presenter Material Action Pg Call to Order and Welcome 8:00 Chair - - 1. 1.1 Senior Team Update K. Kinloch Information Note Information 4 Consent Agenda - (subject to request for discussion) 2. 2.1 Adopt Agenda Approval 5 2.2 Minutes June 23, 2020 “ “ 6 Information Agenda 8:05 Chair Information Notes Information (subject to request for discussion) 3.1 President’s Activities 11 3.2 Institute Report 13 3.3 Governance Committee 21 Chair Update 3. 3.4 Education Council Chair 22 Update 3.5 Q1 June 30, 2020 Financial 23 Statements 3.6 BCITSA President’s Update 51 3.7 Student Representative’s 52 Update Board of Governors Open – October 6, 2020 President’s Comments 8:10 K. Kinloch Verbal Information 53 4. Education Council 8:15 5.1 Business Plan - Masters J. Figner Decision Note Approval 54 5. Engineering Smart Grid Systems & Technologies Audit & Finance Committee 8:20 6.1 Committee Chair Update C. Young Information Note Information 66 6.2 Q1 Ministry Forecast Decision Note Approval 67 6. 6.3 Statement of Financial “ “ “ “ 83 Information (SOFI) Report 6.4 Student Housing Project “ “ “ “ 140 7. Conclusion 8:30 Chair - - 141 Information Only - 8. 8.1 Institutional Accountability - Information Note Information 142 Plan and Report 2019/20 Board Meeting & Event Dates 2020 and 2021: The current pandemic will dictate the venue/format of meetings in the coming months. Therefore, meeting times and locations are subject to change. November 17 9:30 a.m. to 4:30 p.m. Committee Meetings Teleconference/Video December 3 1:00 p.m. to 4:30 p.m. Board Meeting (Open and Closed) Teleconference/Video December 9 10:30 a.m. to 12:00 p.m. Audit & Finance Committee (if required) Teleconference/Video December 10 12:00 p.m. to 2:00 p.m. BCIT Board of Governors Holiday Luncheon The Vancouver Club, the University Rooms (Foundation, Campaign Cabinet, Alumni Association, Student Association Boards) January 25 10:00 a.m. to 11:30 a.m. Tributes Committee Meeting Teleconference/Video January 26 9:30 a.m. to 4:30 p.m. Committee Meetings Teleconference/Video February 17 10:30 a.m. to 2:30 p.m. Board Meeting (Open and Closed) ATC, CIBC Room 198 – 3800 Cessna Rd, Richmond March 9 10:00 a.m. to 11:30 a.m. Tributes Committee Meeting BBY, SW01-3307 March 16 9:30 a.m. to 4:30 p.m. Committee Meetings BBY, SW01-3307 March 30 10:30 a.m. to 2:30 p.m. Board Meeting (Open and Closed) BMC, Room 110 – 265 West Esplanade, North Vancouver May 10 10:00 a.m. to 11:30 a.m. Tributes Committee Meeting BBY, SW01-3307 May 11 9:30 a.m. to 4:30 p.m. Committee Meetings BBY, SW01-3307 May 26 10:30 a.m. to 2:30 p.m. Board Meeting (Open and Closed) AIC, Room 1306 – 1608 Cliveden Avenue, Delta June 14 10:00 a.m. to 11:30 a.m. Tributes Committee Meeting BBY, SW01-3307 June 15 9:30 a.m. to 4:30 p.m. Committee Meetings BBY, SW01-3307 June 29 1:00 p.m. to 4:30 p.m. Board Meeting (Open and Closed) DTC, 2nd Floor – 555 Seymour Street, Vancouver July 13 9:30 a.m. to 12:00 p.m. Audit & Finance Committee (if required) BBY, SW01-3307 August 17 9:30 a.m. to 12:00 p.m. Audit & Finance Committee (if required) BBY, SW01-3307 September 21 9:30 a.m. to 4:30 p.m. Committee Meetings BBY, SW01-3307 Board of Governors Open – October 6, 2020 October 5 1:00 p.m. to 4:30 p.m. Board Meeting (Open and Closed) BBY, Room SE40 – Royal Oak Boardroom November 10 5:00 p.m. to 9:00 p.m. Distinguished Awards Dinner Vancouver Convention Centre, West Building November 23 9:30 a.m. to 4:30 p.m. Committee Meetings BBY, SW01-3307 December 7 1:00 p.m. to 4:30 p.m. Board Meeting (Open and Closed) DTC, 2nd Floor – 555 Seymour Street, Vancouver December 9 12:00 p.m. to 2:00 p.m. BCIT Board of Governors Holiday Luncheon The Vancouver Club, the University Rooms (Foundation, Campaign Cabinet, Alumni Association, Student Association Boards) Board of Governors Open – October 6, 2020 MEETING MINUTES BOARD OF GOVERNORS - OPEN Tuesday June 23, 2020, 1:03 p.m. to 3:30 p.m. Board (T/C): In Attendance (T/C): Doug Eveneshen, Chair Lisa Collins, VP Students Vasyl Baryshnikov Mark Dale, Dir., Facilities and Campus Development Emery Biggar Raimonda De Zen, Internal Audit & Advisory Services Marcia Braundy Roy Hart, CIO Justin Cervantes Lara Johnson, VP Marketing & Communications Kathy Corrigan Ana Lopez, VP Human Resources & People Development Bob Enns Paul McCullough, VP, Advancement Anne Harvey Lorcan O’Melinn, VP Administration & CFO Karin Hunt Cynthia Petrie, Executive Director, Stakeholder Relations Artur Mamenko Kathy Roberts, Dir., Financial Services Dan Reader Barbara Kader, EA Governance Balwant Sanghera Meredith Sargent Regrets: Judy Shandler Ryan Tones, Board Member Hunter Sones Cathy Young, Board Member (partial attendance) Tom Roemer, VP Academic Ex-Officio (T/C): Jennifer Figner, EdCo Chair Kathy Kinloch, President A quorum was present. 1.0 Call to Order and Welcome 2.0 Adopt Agenda Distributed material: Agenda Item #8.0 followed #10.0. A verbal update (#11.0) was provided by the BCITSA President. IT IS HEREBY RESOLVED, SECONED AND CARRIED THAT the Board of Governors approve the agenda for June 23, 2020, as amended. 3.0 Oath of Office – A. Mamenko and H. Sones Distributed material: Oaths The Chair administered the Oaths of Office for Artur Mamenko and Hunter Sones. Board of Governors Open – October 6, 2020 Board of Governors Open Meeting Minutes June 23, 2020, 1:00 p.m. to 3:45 p.m. 4.0 Meeting Minutes May 26, 2020 Distributed material: Minutes Minor amendments were incorporated. IT IS HEREBY RESOLVED, SECONDED AND CARRIED THAT the Board of Governors approve the agenda for May 26, 2020, as amended. 4.1 Action Items Distributed material: Information Note Received. 5.0 Report from the Chair 5.1 Chair’s Activities and Comments Distributed material: Information Note Received. 5.2 Retiring and New Board Members Distributed material: Information Note The Chair thanked Kathy Corrigan for her contributions during her tenure with the Board of Governors. 5.3 Committee Membership Distributed material: Decision Note The Chair reported membership changes, as reviewed by the Governance Committee meeting on June 23, 2020. • the Audit & Finance Committee: adding Mr. Enns, removing Mrs. Kathleen Corrigan • the Governance Committee: adding Ms. Sargent and Ms. Hunt • the Tributes Committee: adding Mr. Sones, removing Mr. Justin Cervantes IT IS HEREBY RESOLVED, SECONDED AND CARRIED THAT the Board of Governors approve membership changes as presented, for the Audit & Finance, Governance and Tributes Committees. 6.0 Report from the President 6.1 President’s Activities & Comments Distributed material: Information Note The President reported that her participation and representation continue at the Business Council of British Columbia (BCBC) and the Public Policy Forum (PPF) meetings. She reported that on June 22, 2020, she attended ‘Framing the Future – Clean BC’, a round table discussion hosted by The Honourable John Horgan (Premier) and The Honourable Carole James, (Minister Finance), The Honourable George Heyman (Minister of Environment), The Honourable Bruce Ralston (Minister of Energy, Mines and Petroleum Resources). At the meeting discussions pertained to building BC’s economic recovery, Clean BC commitments and COVID-19 issues. Board of Governors Open – October 6, 2020 Board of Governors Open Meeting Minutes June 23, 2020, 1:00 p.m. to 3:45 p.m. The Graduating Student Celebration video replacing the June 2020 Convocation, aired on June 23, 2020 and was well received. Management answered questions regarding the $140,000 for the Student Emergency Response Fund (CSERF) received from the provincial government allocated for BC students, and additional funding from the BCIT Foundation supporting international students. Plans for primarily on-line learning are in place for the fall 2020 semester. Management reported that plans are pending to honour the BCIT Student Graduating Achievement Awards usually held in June. 6.2 Institute Report Distributed material: Information Note The information was received. 7.0 Education Council 7.1 Chair’s Update Distributed material: Information Note The Education Council Chair referred to the information note previously provided. 7.2 Program Advisory Committees - Policy #5404 and Procedure #5404-PR1 Distributed material: Decision Note The information was received and approved. The EdCo Chair answered questions regarding the removal of PAC reports to the Board of Governors. Information from PAC is retained by the VP, Academics office. A suggestion was made that, when Deans are invited to present on their area at Board meetings, they could be requested to highlight major initiatives or recommendations that PAC has suggested to the program area for reconsideration.
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