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Nassau BOCES Bid Information Contact Information Ship to Information Bid Owner Joan Hoy Buyer Address 71 Clinton Road Address AS INDICATED ON PURCHASE Email [email protected] ORDERS ISSUED AS A RESULT OF Phone (516) 396-2418 Garden City, NY 11530-9195 THE AWARD OF THIS BID. Fax (516) 997-1053 Contact Michael R. Perina/Purchasing Agent Department NY Bid Number 19/20-028-Computer Hardware, Building Contact AS INDICATED ON PURCHASE Software, Supplies an Floor/Room ORDERS ISSUED AS A RESULT Title 19/20-028-Computer Hardware, Telephone (516) 396-2240 Department Software, Supplies and Fax (516) 997-1053 Building Parts-Supplemental Email [email protected] Floor/Room Bid Type ITB Telephone Issue Date 06/10/2019 Fax Close Date 7/2/2019 02:00:00 PM (ET) Email Supplier Information Supplier Notes Company Name Contact Name Address Telephone Fax Email By submitting your response, you certify that you are authorized to represent and bind your company. Signature Date / / Bid Notes This bid contains several document attachments that contain important information for potential bidders. Please review all of the attached documents carefully before responding to this bid opportunity. You may respond to this bid electronically by clicking the 'Respond' button. Click the 'Help' button in the upper right-hand corner of the screen to access the Suppliers Users Guide for more information on responding to bids electronically. Bid Activities Bid Messages Bid Attachments 19/20-028-Computer Hardware, Software, Supplies an - Page 1 of 266 The following attachments are associated with this opportunity and will need to be retrieved separately # Filename Description Header 19-20-028 Computer Hardware, 19-20-028 Computer Hardware, Software, Supplies and Parts Supplemental.doc Software, Supplies and Parts Supplemental.doc Bid Attachments Requested The following attachments are requested with this opportunity Bid Attributes Please review the following and respond where necessary # Name Note Response 1 PRODUCT CATEGORIES Please note that THE ITEMS IN THIS BID HAVE BEEN PRODUCT CATEGORIES COMPRESSED INTO FIVE (5) CATEGORIES! listing of category titles, the contents of each and the item numbers appropriate to each category are shown on pages #13 and #14 of the Invitation to Bid document. This is the attachment shown above. 2 TERMS AND CONDITIONS By checking this box, you acknowledge that you have read ____________________ (Required) and agree to adhere to the Terms and Conditions of the bid as described in the General Terms and Conditions document that is part of this bid. You must agree to this statement in order to submit a bid. 3 NON-COLLUSION CERTIFICATION By checking this box, you certify that you are making a ____________________ (Required) statement of non-collusion as required by Section 103-D of the New York State General Municipal Law. You must read the statement of non-collusion document that is part of this bid prior to checking this box. You must agree to this statement to submit a bid. 4 NON-COLLUSION INFORMATION Please enter the following information in the space ____________________ (Required) provided to certify your non-collusion statement: Name Company Address Bidder's Name Bidder's Title YOU MUST PROVIDE All REQUIRED INFORMATION!!! This information must be provided to submit a bid!!! 5 IRAN DIVESTMENT ACT CERTIFICATION By checking this box, you certify that you are not and will ____________________ (Required) not utilize any of the entities found on the "Prohibited Entities List" as required by State Finance Law Section 165-a and New York General Municipal Law Section 103-g. You must read the Certification of Compliance with the Iran Divestment Act document that is part of this bid prior to checking this box. You must agree to this statement to submit a bid. 6 IRAN DIVESTMENT ACT CERTIFICATION Please enter the follolwing information in the space ____________________ (Required) INFORMATION provided to certify your Iran Divestment Act Certification statement: Company Name Company Address Company Representative 19/20-028-Computer Hardware, Software, Supplies an - Page 2 of 266 Title of Company Representative This information must be provided to submit a bid!!! - PLEASE NOTE: If you wish to submit a sealed paper bid in lieu of an electronic bid submission, you must view and print the bid attachment above entitled: CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT. This document must be signed in ink and submitted with your paper bid. 7 WARRANTY HONOR PLEASE INDICATE YOUR SELECTION FROM THE ____________________ (Required) CHOICES OFFERED: (1) Bidder will honor manufacturer's standard warranty period where one exists. or (2) Bidder cannot honor manufacturer's standard warranty period where one exists. Valid Responses: (1) We will honor manufacturer, (2) We cannot honor manfacturer's std warranty 8 MANUFACTURERS' CERTIFICATIONS By checking this box you agree to print the Manufacturer's ____________________ (Required) Certification forms provided with this bid and to scan in or otherwise copy the forms and attach signed copies of each certification required for your bid response. These completed forms MUST be presented by or before 2:00 PM on the date of the bid opening. A Manufacturer's Certification form MUST be submitted for EACH LINE ITEM bid by your firm. Failure to include the Manufacturer's Certification will result in your bid response being invalidated for any such item. Certifications must be for this bid. Certifications from prior bids are not acceptable. Certifications MUST BE FROM THE MANUFACTURERS WHOSE PRODUCTS ARE BEING BID. Such documentation from wholesalers, dealers, distributors or others will not satisfy this requirement and will not be accepted! PLEASE NOTE THAT NASSAU BOCES WILL NO LONGER FOLLOW UP WITH VENDORS FOR MISSING DOCUMENTS! THE REQUIRED CERTIFICATIONS MUST PRECEDE OR ACCOMPANY THE BIDDERS' RESPONSES OR SUCH ITEMS WILL NOT BE CONSIDERED FOR AWARD! To download the document: Click on the document entitled Manufacturer Certification.doc from the Bid Attachments section of the bid. This will load the document in Microsoft Word where it can be printed and sent to manufacturers as needed. When submitting your bid, you may attach documents. Please see Page 11 of the HELP section for more information on attaching documents to your bid response. 9 PRICE LISTS This bid requires that the most recent nationally-published ____________________ (Required) 19/20-028-Computer Hardware, Software, Supplies an - Page 3 of 266 and unaltered manufacturer's price list be provided for each line item a vendor bids. Such price lists MUST accompany or precede bids so that they are in the possession of Nassau BOCES by or before the bid opening date and time. PLEASE NOTE: Price lists of ten (10) pages or less may be submitted in paper form or as an attachment to the bid. Price lists over ten (10) pages long must be submitted ona CD. Flash Drives ARE NOT PERMITTED. All price lists MUST be provided by or before 2:00 PM Eastern Time on the bid opening date. Price lists MUST BE FROM THE MANUFACTURERS WHOSE PRODUCTS ARE BEING BID. Such documentation from wholesalers, dealers, distributors or others will not satisfy this requirement and will not be accepted. PLEASE NOTE THAT NASSAU BOCES WILL NO LONGER FOLLOW UP WITH VENDORS FOR MISSING DOCUMENTS! THE REQUIRED PRICE LISTS MUST PRECEDE OR ACCOMPANY THE BIDDERS' RESPONSES OR SUCH ITEMS WILL NOT BE CONSIDERED FOR AWARD! Checking this box certifies that your company has provided the required price lists for the items it has quoted. It further confirms that they have been submitted in the form required in the above instructions. 10 SOURCE OF DISCOUNT The bidder MUST show the catalog number and price list ____________________ (Required) number and date of the price list being quoted. this box certifies that your company has complied with this requirement and has provided the information as specified above. 11 PERCENT-OFF BIDDING OPTIONS PLEASE NOTE THAT ONLY ONE (1) DISCOUNT ENTRY ____________________ (Required) WILL BE PERMITTED FOR EACH LINE ITEM. MULTIPLE PERCENTAGES WILL NOT BE RECOGNIZED OR ALLOWED. See page #3 of the Invitation to Bid, which is in the ”Bid Attachments” section above. MAINTENANCE DISCOUNT ENTRIES FOLLOW THE PRODUCT DESIGNATIONS FOR SOFTWARE, HARDWARE AND PARTS CATEGORIES. Page #12 of the Invitation to Bid in the ”Bid Attachments” section above outlines the acceptable responses for bidding on a ”percentage-off” basis. checking this box, you certify that you have read - AND HAVE RESPONDED IN COMPLIANCE WITH - these instructions . 12 REMANUFACTURED PRODUCTS NASSAU BOCES WILL PURCHASE ONLY STANDARD ____________________ (Required) NEW PRODUCTS AND EQUIPMENT, OF THE LATEST MODEL AND IN CURRENT PRODUCTION, UNLESS OTHERWISE SPECIFIED. IT DOES NOT BUY, AND WILL NOT ACCEPT, PRODUCTS PURCHASED FROM THIS BID WHICH HAVE BEEN REMANUFACTURED, REFURBISHED, RECYCLED OR OTHERWISE PREVIOUSLY USED. THIS BOX ACKNOWLEDGES THAT YOUR COMPANY UNDERSTANDS THIS AND WILL ONLY SUBMIT PRICES FOR NEW PROUCTS AND WILL ONLY SHIP NEW PRODUCTS IN RESPONSE TO ORDERS USING THIS BID AS THEIR AUTHORITY!! 13 NON-BIDDERS RESPONSE The Board of Cooperative Educational Services is ____________________ (Optional) interested in the reasons why prospective bidders fail to 19/20-028-Computer Hardware, Software, Supplies an - Page 4 of 266 submit bids, and in maintaining our bid lists up to date. Failure to submit a bid, or to reply as to a reason for not bidding, may result in removal of your firm from our bidder's list. If you are NOT submitting a bid in this proposal, please indicate the reason(s) by checking off one or more of the items below and return this form to us. NOTE: Completion and submission of this form is not necessary if Bid is made on one or more of the items in the attached Bid. 14 NON-BIDDERS RESPONSE REASON #1 1. Items or materials not manufactured, distributed, ____________________ (Optional) stocked or furnished.

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