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Welcome Guide for Incoming Exchange Students Academic Year 2014-2015

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Welcome Guide for Incoming Exchange Students Academic Year 2014-2015 WELCOME GUIDE FOR INCOMING EXCHANGE STUDENTS ACADEMIC YEAR 2014-2015 HOUSING Once you have been accepted for an exchange into our University as an exchange student, the Housing Service of the “International Students and Scholars Office of Grenoble University – ISSO” will help you find accommodation for the duration of your stay in Grenoble (the month of intensive French classes is not included). You will receive an e-mail that informs you of the possibility to fill in the housing application form online (with your personal login and password). To choose your accommodation properly, please read carefully the description of the residences. You can choose between: • traditional residence : 9m2, simple comfort (collective kitchen, washroom facilities are shared and non- gendered and centrally located on each floor), Wi-Fi Internet connection (around 160 Euros/month). • refurbished residence : 12m2, more comfort, private washroom facilities, shared kitchen, Wi-Fi Internet connection (around 300 Euros/month). Please note that refurbished residences are in priority allocated to students coming in Grenoble for two semesters. • private residence : 12m2, even more comfort, private washroom facilities, Wi-Fi Internet connection (around 450 to 600 Euros/month). • accommodation through a private individual : you can have temporary accommodation when you arrive and then find by yourself accommodation in town, alone or with flatmate(s). Then, you must know that owners generally ask for a “guarantor” for the accommodation, i.e. a person who will act as a guarantor in case there is a problem paying the rent. The applications will be processed within two sessions (the deadline are not negotiable): • Before the 10th of July 2014 if you arrive in September / October (1st semester) • Before the 15th of November 2014 if you arrive in January / February (2nd semester) • Apart from these two sessions: the application must be sent at least one month before the beginning of your stay. Your housing posting will be directly sent to your personal address one month before your arrival. For any questions concerning accommodation, please contact the accommodation service of Université de Grenoble: Ccontact : Catherine MORIN – Email: [email protected] or [email protected] Direction Relations Internationales, Université Joseph Fourier, 04 76 51 41 30 1 E-mail : [email protected] ENROLLMENT - Registration Administrative registration at our university is only carried out after your arrival in Grenoble. You will need the following documents: • a copy of your student card from your home university for the academic year 2014/2015 or a certificate which indicates that you have paid the corresponding tuition fees. • 2 ID photos • a photocopy of your passport or identity card • a proof of your medical insurance coverage (mandatory) • a copy of your birth certificate When you arrive you will have to take out a civil liability insurance. This insurance covers all risks linked to your academic programme (physical injuries or material damage which you may cause). The amount due for academic year 2013/2014 was about 25 Euros/year. SOCIAL SECURITY - Health Insurance In France Health Insurance is mandatory. Whatever your nationality, registration at the Student Social Security Coverage is required (minimum cost: around 211 Euros). Except in the following cases: • Students with European nationality will have to present their European Health Insurance Card (EHIC). Check the validity date of your card; it should cover the whole academic year. Reimbursement claims are to be addressed to the “Service International de la Caisse Primaire d’Assurance Maladie” (CPAM). • Students from Quebec will have to present their RAMQ form n° SE 401 Q 106 (for academic programmes) or Q 104 (for an internship). Students who come to France for an exchange of less than three months and students who are over 28 years old cannot take out the French Social Security, they will have to take out insurance in their country of origin or a private insurance in France. LONG-STAY VISA (Visa long séjour valant titre de séjour – VLSTS) • If you are from the European Union (or European Economic Area citizen or from Switzerland), you do not need a residence permit. If you are not from the European Union (rest of the world), the visa delivered by the French Consulate abroad is a long-stay visa and equivalent to a first residence permit. The French Consulate will give you an OFII form that you will have to send by registered mail to the “Office Français de l’Immigration et de l’Intégration- OFII” within three months of your arrival. You would also have to add a photocopy of your visa and the ID page of your passport. Direction Relations Internationales, Université Joseph Fourier, 04 76 51 41 30 2 E-mail : [email protected] If your application is completed, you will receive by mail a certificate of receipt from OFII with: - a notification for a chest X-ray and medical check-up at the Health Center of Grenoble University - the list of additional compulsory documents. Once these formalities have been completed, you must go to the OFII who will check your file and definitively validate your long-stay visa which will be your residence permit. The complete file must include the following documents: - the photocopy of your passport - the medical certificate validated by the Health Center - a proof of address - an ID photo full face and bare headed - a tax stamp “timbre fiscal” 58 Euros (available in on www.timbresofii.fr) USEFUL ADDRESSES: • Health Center of Grenoble University - 5, Rue D’Arsonval - 38000 Grenoble - CROUS Building, 2nd floor - Tram A or B station “Gare” • The French Office of Immigration and Integration (OFII) - 76 rue des Alliés 38100 Grenoble – Bus line: 13 station “Eugène Sue” INTENSIVE FRENCH CLASSES French courses (not free of charge) are proposed by the CUEF (Centre Universitaire d’Etudes Françaises), linked with Stendhal University (Grenoble 3). The CUEF grants a 20% discount off the price advertised to students who enroll in any Grenoble university as part of a student exchange programme. If you wish to take these classes, you must enroll directly with the CUEF. Please send us a copy of your application to CUEF in order to benefit from this discount. CUEF website: http://www.u-grenoble3.fr/cuef/ Warning: accommodation applications addressed to the CUEF only concern the period during which intensive French classes take place. FRENCH LANGUAGE COURSES Joseph Fourier University organizes and finances 2 sessions of French classes each year, one from September to December and one from January to April (a total of 20 hours per session, 2 hours a week). Each student is asked to take a mandatory test in French in order to form groups based on proficiency level. Further information will be provided after registration by your International Relations Coordinator. Direction Relations Internationales, Université Joseph Fourier, 04 76 51 41 30 3 E-mail : [email protected] WELCOME SESSIONS - SEPTEMBER 2014 Several welcome sessions will take place during the first two weeks of September YOUR PRESENCE IS EXTREMELY IMPORTANT! Please choose one of the dates below: 1st, 3rd, 5th, 9th or 11th septembre 2014 at 9:30 am Meeting point: « Amphithéâtre du Service Formation Continue » 17 Rue du Tour de l’Eau – Campus UJF Administration Meeting Point Tram B « Condillac Station » WARNING: You will need to come to the sessions with a copy of your health insurance certificate. (Refer to: Social Security / Health Insurance). This information session is a general presentation describing the various procedures you will need to follow at the beginning of your stay. During this meeting, you will be given the document « Autorisation d’Inscription » (Enrolment authorization) essential for registration at the university. Then, the registration will take place in your host faculty in Grenoble (by appointment). !!! After September 11th 2014 : Go directly to the International Relations Office – UJF Administration 621 avenue Centrale – Campus Opening hours from Monday to Friday 9:30 am to 12:30 am and from 1:30 pm to 17:00 pm Closed on Wednesday afternoon and Friday morning Direction Relations Internationales, Université Joseph Fourier, 04 76 51 41 30 4 E-mail : [email protected] STUDENT LIFE - the ”IntEGre” association To facilitate your arrival in Grenoble, the “IntEGre” association of international students can help you with the following activities: • The IntEGre “sponsoring” system consists of putting in touch an international student with a French student to help the foreign student when he/she arrives in Grenoble. The mentor student commits himself/herself to help the foreign student with his/her administrative procedure on arrival, but also have him/her discover Grenoble. • The “Tandem” system puts you in contact with a person who is learning your language and wishes to improve it. This is a linguistic exchange but also a cultural one between the two persons involved. Others activities offered by the “IntEgre” association (in September): Practical visit of the town (transport in Grenoble, opening a bank account, etc.) Historical visit of the town (to discover its cultural dimensions) Visit of the campus (the different university restaurants, the Health Center, etc.) Email : [email protected] Si Web site: tehttp://www.integre-grenoble.org STUDENT LIFE - EVE Building ”Espace Vie Etudiant” The
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