New Rose Cottage Chapel Lane Hillesley Gloucestershire GL12 7RQ

Clerk Mary Leonard 01453 844659 [email protected]

Minutes of a Meeting of Kingswood Parish Council held on Monday 14th September 2015 commencing at 7.15 at the Village Hall Wickwar Road.

PRESENT

Councillors: Chairman Cllr. David Rockey, Vice Chairman Ken Wood, Cllr. Paul Hemming, Cllr. Norval Hawksworth, Cllr Toby Phillips and Cllr. Jean Simmons and Cllr. Sue Evans.

Clerk Mary Leonard

Stroud District Council: District Councillor Paul Hemming was in attendance at this meeting.

Gloucestershire County Council Cllr John Cordwell was in attendance at this meeting.

Public There were no members of public were present for the meeting. Press: There were no members of the press present. Police There were no members of the Police at this meeting.

Neighbourhood Warden - The Neighbourhood Warden Peter Gleed was not in attendance at this meeting.

14734/15- T o receive and note apologies for absence.

Cllr. Jean Simmons had advised the Clerk that she may be late for the meeting due to last minute problem.

14735/15 - To receive and record declaration of personal and pecuniary interest from councillors in matters on the agenda.

Kingswood Parish Council has an Appendix A pecuniary interest in the item relating to the proposed development at Chestnut Park as it is adjacent to land in its ownership. This is in respect of ownership of the playing field which the parish council holds on behalf of the community.

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Kingswood Parish Council considered this interest in line with advice. The Proper Office and has granted a 6 months dispensation to the parish council to enable the council to vote and take decisions on this matter or any item relating to the proposed development.

Kingswood Parish Council has an Appendix A pecuniary interest in the item relating to the proposed development Charfield Road as it is adjacent to land in its ownership. This is in respect ownership of the playing field which the parish council holds on behalf of the community. Kingswood Parish Council considered this interest in line with advice. The Proper Office and has granted a 6 months dispensation to the parish council to enable the council to vote and take decisions on this matter or any item relating to the proposed development.

Cllr. Sue Evans has an appendix B interest in the Crest Nicholson application as she is on the Village Hall Management Committee. Cllr. Sue Evans can discuss the issues but not vote.

Cllr. Ken Wood has a personal interest as a member of Kingswood Village Cricket Club but is not on the Management Committee. He is able to discuss and vote on the matter of the Crest Nicholson application.

Cllr. Paul Hemming has an appendix B interest in the Crest Nicholson application as he is on the the Village Hall Management Committee. Cllr. Paul Hemming can discuss the issues but not vote. However Cllr. Paul Hemming is a member of Stroud District Council’s Development Control Committee, who will take decisions on planning applications. Due to this he will leave the room and take no part in planning matters.

Cllr. Jean Simmons has an appendix A interest in the matter relating to the Clay pigeon Shoot application and is unable to take part in the discussion or vote and is required to leave the room during this item.

Cllr. David Rockey declared a personal interest in the item relating to Victim support. This is a personal interest only Cllr. David Rockey is able to discuss and vote on this issue.

Cllr. Sue Evans and Norval Hawksworth both declared a personal non pecuniary interest in the planning application for 12 Chestnut Road as they are personal friends of the applicant. Both councillors are able to discuss and vote on the matter.

14736/15 - To take questions and concerns from the public.

(This session is for information only and no decisions can be made on matters raised in this meeting unless the issue is already on the Agenda. If not on the agenda the matter can be brought to the next meeting)

There were no members of the public present.

14737/15 - To approve the minutes of the meeting held on Monday 10th August 2015 and the chairman to sign on behalf of the council that they are an accurate record of proceedings. 1864

It was proposed by Cllr. Ken Wood to accept the minutes of the meeting on 10th August 2015 as an accurate record of proceedings. Cllr. Toby Phillips seconded the proposal. All councillors were in favour and the matter was resolved.

I. Councillors to review the list of decision taken in previous meetings and the progress made on achieving them.

Councillors reviewed and noted the list of decisions taken by the council up to August 2015. Councillors asked for the clerk to adopt a traffic light system on the list to show outstanding decisions.

14738/15 - To discuss District Council matter and receive a report from District Councillor Paul Hemming.

Councillors noted report.

14739/15 - To discuss County Council matters and receive a report from County Councillor John Cordwell

Councillors noted the report. Cllr. Ken Wood asked if Charfield station was likely to r-e open as the report has suggested. .Cllr. John Cordwell stated that it will depend on South Gloucestershire County Council.

14740/15 - To receive a report in connection with the Playing field and to decide on any appropriate action which may need to be taken.

I. To review and take a decision the quotations received for cutting the hedges and clearing the ditches and reseeding/turfing at the playing field

Councillors reviewed the quotes and it was proposed by Cllr. Toby Phillips to awarded the contract for the ditch and hedge clearance to Kilcott Valley Tree Management. This was seconded by Cllr. Ken Wood. All councillors agreed and the matter was resolved.

Councillors reviewed the quotes and it was proposed by Cllr. Toby Phillips to awarded the contract for the grass seeding/re-turfing to Kilcott Valley Tree Management. This was seconded by Cllr. Ken Wood. All councillors agreed and the matter was resolved. Councillors believed the higher quote was more realistic for the amount of work required. Councillors asked that the contract be given with a time for completion and that the contractor to liaise and work with the football club.

Councillors carried forward the decision on the cutting back of the trees behind the play equipment until the council takes the decision the fence.

14741/15 - To discuss the Neighbourhood Wardens Report and take decisions as necessary.

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Councillors discussed that there will be no reports from the Neighbourhood Warden in future and the fact that the scheme was being reviewed. Councillors to defer a decision on if they should continue to financially contribute to the scheme once more information is received.

14742/15 - To review Policing issues and discuss any report received from the Police. review Policing issues and discuss any report received from the Police.

I. To discuss and agree on issues and attendance at the Community Safety Panel meeting Friday 18th September 6.30 at Wotton Under Edge Civic Centre.

Cllr. Sue Evans has agreed to attend. Councillor’s discussed the objectives and asked Cllr. Sue Evans to put forward speeding traffic and pavement parking.

14743/15 - To discuss Highways matters and to take decisions as appropriate.

To discuss Highways matters and to take decisions as appropriate.

Cllr. Ken Wood reported that the stile nearest to the Hall Park Farm is too wide and too high. People have to go under rather than over it. Cllr. Paul Hemming reported that a trench is forming at the top of Walk Mill Lane that is becoming hazardous to vehicles.

The Clerk to take up these issues with Highways.

14744/15 - To approve accounts for payment, sign cheques and Note Additional Payments Made in line with the Parish Council’s financial regulations. See schedule of payments below.

September Payments Payee AMOUNT VAT TOTAL Comments £ £ Leonard 1,057.37 1,057.37 Employees salaries and Expenses £ £ Weeks 293.72 293.72 Employees salaries and Expenses £ £ Sue Evans 86.00 86.00 Public Convenience Cleaning Contract £ £ £ Harris Ethical 550.00 110.00 660.00 Harris Ethical Chestnut Park 2nd application £ £ £ Harris Ethical 675.00 135.00 810.00 Chestnut Park Appeal £ £ £ Viking 51.47 10.29 61.76 Stationary £ £ £ Viking 44.87 8.97 53.84 Stationary £ £ £ Hawkins Playing field cutting inv 00687 Hawkins 826.44 169.96 996.40 07074/07075 The Community £ £ Heart Beat Trust Ltd 1,575.00 315 1,890.00 Community Heart Debrillator

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£ £ Weller hedley 460.00 92 552.00 Legal Fees Transfer of land £ £ Cabot 500.00 100 600.00 Movement of Soil £ £ Ecotricity 7.00 0.35 7.35 Electricity Public Convenience £ £ LCR Subscription 17.00 17.00 NALC Severn Trent 24.05 24.05 Water Chestnut Park Severn Trent 75.19 75.19 Water Public Convenience Cabot 319.03 63.80 382.83 Grass Cutting Cemetery and Churchyard Navigus Planning 700.00 140.00 840.00 NDP support Navigus Planning 625.00 125.00 750.00 Navigus Planning 225.00 45.00 270.00 Appeal HMRC 1213.67 1213.67 2nd Quarter PAYE

Total £9,325.81 £1,315.37 £10,641.18

It was proposed by Cllr. Ken Wood to agree to the above payments. This was seconded by Cllr. Toby Phillips All councillors were in favour and the matter was resolved

Cllr. David Rockey asked what Nalc included in the mileage allowance. An expenses claim for £25.00 has been made to upgrade vehicle insurance to include the car to be covered for business.

14745/15. To consider the monthly bank reconciliation for July 2015 as prepared by the Clerk and for the Chairman to sign as a correct record on behalf of the Parish Council.

It was proposed by Cllr. Paul Hemming to accept the bank reconciliation as a true record. This was seconded by Cllr. Ken Wood All councillors agreed and the matter was resolved.

14746/15 - . To review and comment on planning matters received at the date of issue of the agenda.

Cllr. Paul Hemming left the room as he had declared an interest in planning matters due to his membership if the Stroud District Council’s Development Control Committee.

I. To review the Gladman Application and take decisions as necessary.

a. To review the draft reports on this application provided by appointed consultants.

Councillors commented on the information received and were still unhappy with the number of houses and the dangerous exit from the proposed development on to Charfield Road.

II. To review the details for the Chestnut Park appeal and take decisions as necessary.

The Clerk reported that David Corker from Stroud District Council had agreed common ground with Crest Nicholson. The Clerk had complained to him as no evidence has been

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made available to show why the district council no longer have any issues with the ecology and the cricket nets. The Clerks advised that she would be meeting with the planning officer and will obtain any information that is available. Once this information is obtained the council to take a decision on the next course of action and if a formal complaint should be made. Cllr. Toby Phillips asked if this matter could be taken up by district Councillor Paul Hemming

III. To review the details for the Crow Meadow Application.

No details available as the planning officer is on holiday.

IV. To review the details of the proposed application for Wickwar Road and agree a course of action.

V. To review the proposed persimmon application and agree a course of action

Councillors were unhappy with the lack of public consultation as they did not believe a leaflet drop was good enough. Councillors asked for the clerk to call a meeting on the 28th September if the application is received in the next week.

APPLICATIONS APPLICATIONS

S.15/1853/DISCON Middleyard Farm Charfield Road, Kingswood, Wotton- Discharge of conditions 2 (materials), 3 (drainage), 6 (landscaping), 7 Under-Edge, Gloucestershire, GL12 8SL (planting) and 8 (archaeology) of S.15/0273/FUL.Noted

Councillors noted discharge of conditions on application S.15/1853/DISCON

S.15/1940/CPL 12 Chestnut Park Kingswood, Wotton-Under-Edge, Loft conversion with Velux roof lights and gable window to the rear Gloucestershire, GL12 8R elevation

Councillors reviewed the application S.15/1940/CPL. It was proposed by Cllr. Ken Wood to make no comment unless the conversion made an additional room. He would then require a comment on loss of smaller housing within the village. This was seconded by Cllr. Jean Simmons and the matter was resolved.

Applications in which comments has been made by the parish council but are still pending a decision by the Local Planning Authority. For comment if additional information is received.

S.15/0999/P3MB Chase Lane Farm Chase Lane, Wickwar, Wotton-Under-Edge, Change of use (including building operations) of agricultural Gloucestershire, GL12 8JY barns to 2no. dwellings.

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S.15/1289/LBC Renishaw PLC New Mills, Wotton Road, Kingswood, Wotton-Under-Edge, Gloucestershire, GL12 8JR Support jean Norval

S.15/1271/OUT Land South Of Charfield Outline application for up to 95 dwellings (including 30% affordable housing) and up to 0.15ha of land Road, Kingswood, for use as a community facility (use class D1) with vehicular access from Charfield Road, structural Gloucestershire planting and landscaping, public open space, surface water attenuation ponds and associated ancillary works. All matters reserved with the exception of the main site access. Sustainability, views, drainage, dangerous road, archaeology, ecology. Missing pond on ecology.

Land Adjacent To 18 Crow Meadow, Demolition of double garages and construction of 2no.semi -detached houses S.15/0698/FUL Kingswood, Gloucestershire and single attached garage to serve no.16 (Revised plans received 22/04/15).

14747/15 The Clerk to update the council on the emerging NDP.

a. The council to review and note the minutes.

Councillors reviewed the minutes and noted them

b. The council to review and agree the NDP accounts and cheques for payment.

Councillors reviewed the accounts and noted the budget.

c. The council to review and agree a course of action on the Housing Needs Survey 2015 in line with the recommendations from the NDP group

Councillors noted the Housing needs Assessment and noted the emerging housing policy for the NDP

14748/15 - The Clerk to update council on the transfer of land at Tyndale View and Chestnut Park.

Councillors noted the correspondence on this issue and were happy to see that it was progressing.

14749/15 - To discuss and takes decisions the procedures in relation to the digging of graves at the cemetery and the cost of removing the soil.

Councillors agreed that all soil needs to be removed from the cemetery in the future and that this should be a condition that the Grave Digger needs to abide by. Cllr. Jean Simmons and the Clerk to meet with and discuss with the grave digger. The councillors will increase the charges for burials if this is not done to cover the cost of the removal of the soil. Councillors agreed to pay the outstanding Cabot invoice for the removal of soil even though some soil remains as the grave digger has added to the pile. The Clerk to discuss a charge with Cabot for an annual clearance of the soil if necessary.

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14750/15 To review the following Grant requests and take a decision.

I. A request from Victims Support

The completed application form has not been received. This item to be carried forward.

II. A request from Wotton for support for the footpath for the skate park.

Councillors discussed this request and thought that it was a worthwhile project although it would not benefit a lot of children from Kingswood. It was proposed by Cllr. Ken Wood to award a grant of £500 towards the path. This was seconded by Cllr. Paul Hemming. All Councillors were in favour and the matter was resolved.

14751/15 – To discuss and take a decision on the new dog waste policy put forward by Stroud District Council.

Councillors discussed this proposal and were of the opinion that this cost should be incurred by Stroud District Council. It was proposed by Cllr. Toby Phillips not to agree to the voluntary payment. This was seconded by Cllr. Paul Hemming. All councillors were in favour and the matter was resolved.

14753/15 - To review the information from the Rural Community Services

Councillors noted this information.

14754/15 - To note the arrangements for cover during the clerks holiday.

Councillors noted the dates of the clerk’s holiday and that the Clerk from Eastington Julie Shirley would be covering in her absence. Julie Shirley from Eastington will cover on planning matters, respond to emails and carry out some administrative work on the NDP. She will also issue the agenda if the planning meeting on the 28th September is required. Cllr. Sue Evan has agreed to post the agenda on the notice board. It is hoped that there will be no burials whilst the Clerk away. If a new grave is required a new line to be started and the new grave dug in front of the grave for Lionel Simmons

14755/15 – The Clerk to feed- back outstanding administrative issues reported to her in the last month or at the end of the last meeting, such as the emptying of litter bins, street lighting, highways and the Cemetery and note any additional Items for Information or referral for a decision to another meeting

Sign on Wotton Road sign in hedge and dirty. Councillors asked for the water at the cemetery to be put on the next agenda. Councillors asked the Clerk to find out who own the land on Wotton Road opposite Mrs Morgan’s house.

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Signed Chairman Date

Parish Council Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime & Disorder, Health & Safety and Human Rights.

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