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Murupara Community Board 20 March 2017

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Murupara Community Board 20 March 2017 MURUPARA COMMUNITY BOARD MEETING MONDAY, 20 MARCH 2017 AGENDA Meeting to be held in the Minginui Kokiri Centre, 63 Rimu Street, Minginui at 12:00 noon Marty Grenfell CHIEF EXECUTIVE 10 March 2017 A403698 WHAKATĀNE DISTRICT COUNCIL MONDAY, 20 MARCH 2017 MURUPARA COMMUNITY BOARD - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 4 3 Public Forum ............................................................................................. 4 4 Confirmation of Minutes ........................................................................... 5 4.1 Minutes - Murupara Community Board 31 January 2017 ........................................................... 5 5 Reports ..................................................................................................... 8 5.1 Activity Report to 28 February 2016 .......................................................................................... 8 5.1.1 Appendix - Community Board Conference Programme .................................................. 15 5.2 Standing Orders for Community Boards ................................................................................... 16 5.3 Code of Conduct for Community Boards .................................................................................. 28 6 Chairperson and Subcommittee Reports .................................................. 42 6.1 Chairpersons Report to 12 March 2017 .................................................................................... 42 6.2 Murupara Community Board Goals and Objectives .................................................................. 45 7 Other Items ............................................................................................. 52 7.1 Minutes Combined Community Board 23 February 2017 ......................................................... 52 WHAKATĀNE DISTRICT COUNCIL MONDAY, 20 MARCH 2017 MURUPARA COMMUNITY BOARD - AGENDA 1 Membership Councillor A R Silcock - Chairperson Board Member O K Hynes Board Member B R Jenkins Board Member M M N Jenner Board Member P S McCarthy Board Member Dr B R Rangiwai Board Member J K Te Amo - Deputy Chairperson 2 Apologies An apology has been received from Board Member Dr B W Rangiwai 3 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. Page 4 WHAKATĀNE DISTRICT COUNCIL MONDAY, 20 MARCH 2017 MURUPARA COMMUNITY BOARD - AGENDA 4 Confirmation of Minutes 4 Confirmation of Minutes 4.1 Minutes - Murupara Community Board 31 January 2017 Details of MURUPARA COMMUNITY BOARD MEETING HELD IN THE Meeting: MURUPARA SERVICE CENTRE ON MONDAY, 31 JANUARY 2017 COMMENCING AT 12:05 PM Present: Councillor A R Silcock (Chairperson), Board Members O K Hynes, B R Jenkins, M M N Jenner, B W Rangiwai and J K Te Amo In Attendance: M Naude (Manager Places and Open Spaces), C Ball (Team Leader Strategic Policy) and H J Storey (Administration Officer Community) Visitors: Nil Apologies: Board Member P S McCarthy 1. MEMBERS DECLARATIONS Board Member Rangiwai took the Declaration of Office. 2. CONFIRMATION OF MINUTES 2.1. Murupara Community Board 21 November 2016 Refer to pages 5-9 of the agenda. Correction- reference to Taniwha Park in item 8.1 should be Aniwhenua Reserve RESOLVED: THAT, subject to the foregoing correction, the minutes of the Murupara Community Board meeting held on Monday, 21 November 2016 be confirmed as a true and correct record. Te Amo/Jenner CARRIED 3. COMMUNITY VISION Refer to page 10-12 of the agenda and page 12a of the tabled items. The Team Leader Strategic Policy noted that the Community Vision was a districtwide project to engage with the whole community in a collaborative way to provide a vision to 2030 and beyond. She noted that the idea was to encourage participation from people who do not normally engage with the Council and continue to link with those already doing so, then move the ownership and emphasis away from the Council back to the community. Consultation would include attending community events during March, talking to as many people as possible and creating a coalition of groups and individuals wanting to work towards a shared vision. Page 5 WHAKATĀNE DISTRICT COUNCIL MONDAY, 20 MARCH 2017 MURUPARA COMMUNITY BOARD - AGENDA 4.1 Minutes - Murupara Community Board 31 January 2017 (Cont.) The Team Leader Strategic Policy noted that once information was gathered, it would be deciphered and analysed to work out what people wanted and be taken back to the community in May to form action plans identifying who would make it happen. She said that the plan would evolve over time and noted it was important that the Board were part of the process. An invitation to participate in several workshops was tabled with the Chairperson and Board Members Jenner advising they would attend. 4. REPORTS 4.1. Activity Report to 31 December 2016 Refer to pages 13-18 of the agenda. Additional items were discussed: clarification was sought on whether the recyclable materials taken by residents to the transfer station were recycled or dumped street lights in the area would be progressively replaced with LED lighting the height of the boundary fences on sections adjoining the alleyways to be closed may need to be increased if they do not align with the new fence ownership of the Aniwhenua Reserve water supply would be transferred from the power company to the Council and as it was not a potable supply the house currently supplied would be discontinued and the boil water notices at the outlets on the reserve would remain positive comments had been received regarding the results being gained by the new animal control staff at Murupara. A query was raised as to whether the service would extend to the balance of the ward RESOLVED: THAT Board Member Jenner represent the Murupara Community Board at the NZ Community Board Conference at Methven. Jenkins/Rangiwai CARRIED It was noted that LGNZ were providing training for Community Board Chairpersons and Deputy Chairpersons at Taupo on 11 February 2017. The Chairperson and Board Member Te Amo would attend. RESOLVED: 1. THAT the Activity Report to 31 December 2016 be received; and 2. THAT the Chairperson be appointed to represent the Murupara Community Board at Te Rūnanga o Ngāti Manawa’s regular monthly meetings and that Board Member Jenkins be appointed as the alternate representative. Rangiwai/Jenner CARRIED THE MEETING CLOSED AT 1.20 PM Page 6 WHAKATĀNE DISTRICT COUNCIL MONDAY, 20 MARCH 2017 MURUPARA COMMUNITY BOARD - AGENDA 4.1 Minutes - Murupara Community Board 31 January 2017 (Cont.) Confirmed this day of CHAIRPERSON Page 7 WHAKATĀNE DISTRICT COUNCIL MONDAY, 20 MARCH 2017 MURUPARA COMMUNITY BOARD - AGENDA 5 Reports 5 Reports 5.1 Activity Report to 28 February 2016 Subject: ACTIVITY REPORT TO 28 FEBRUARY 2017 To: MURUPARA COMMUNITY BOARD Meeting Date: MONDAY, 20 MARCH 2017 Written by: MANAGER SOLID WASTE File Reference: A1141381 1. REASON FOR THE REPORT The reason for this report is to provide the Community Board with an activity update for the period ending 28 February 2017. 2. SOLID WASTE Queries were received from Board Members as to whether the recycling dropped off at the Murupara Transfer Station (MTS) is being recycled. All recycling from the transfer station is added to the recycling from the Whakatāne Transfer Station and there has been no decrease in the amount of recycling. MTS is operated as per contract requirements. Most of the recycling at the MTS is now collected by the kerbside collection trucks and this change in methodology may give the impression that there is less recycling occurring. This is not the case and this change has reduced handling requirements, removed the need for extra transport and reduced the overall costs. A copy of a recent recycling and waste minimisation presentation given to Council will also be provided to the Community Board Members. Comments were made at the previous meeting regarding staff at the MTS driving between Whakatāne and Murupara. Some of these comments are private employment issues on which the Council should not and cannot comment. However, Council is satisfied that the driving time is within health and safety requirements and much less than that done by kerbside collection truck drivers. Waste Management NZ Ltd (as the Council’s contractor) has been negotiating with a local party regarding the operation of the MTS and discussions are still underway. 3. TRANSPORTATION 3.1. Galatea Road Tree Removal A significant number of trees have been removed from the roadside on Galatea Road, in an attempt to reduce frost and ice caused by shading. Further work is planned and staff are working with Hancock Forest Management, NZ Forest Managers and Trustpower to complete this work, from the MacDonald Road intersection through to Rangitāiki River Bridge #49, a length of approximately 15km. Page 8 WHAKATĀNE DISTRICT COUNCIL MONDAY, 20 MARCH
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