HAMBLEDEN PARISH COUNCIL
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YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE PARISH COUNCIL ON MONDAY 12th OCTOBER 2020 at 8.00PM via ZOOM https://us02web.zoom.us/j/81985876382?pwd=RGUwTHk1Q1hqYzBMS3BYdFJ3eGJldz09
Meeting ID: 819 8587 6382 Password: 337589
Virtual Meeting Procedure Attached to Agenda – see Appendix 3
MEMBERS OF THE PUBLIC AND PRESS ARE INVITED TO ATTEND
AGENDA
1. Public Question Time – A period not to exceed 30 minutes, members of the public are permitted by the Chairman to speak only at this time
2. To receive any apologies for absence
3. Declaration of disclosable pecuniary and personal interests by Members relating to items on the agenda
4. To confirm and approve the minutes of the Ordinary meeting held 14th September 2020 via Zoom
5. Clerk and any Councillors if appropriate to report on matters arising and any updates from previous minutes which are not on the agenda
6. To consider any donations to village halls in the parish who are suffering financially due to constraints around Covid-19
7. Correspondence Report – see Appendix 1 (attached) for list of items and any action taken
8. To receive updates from any meetings attended since the previous ordinary meeting
9. To discuss the highway resurfacing in Hambleden – update to be provided if available
10. To consider approaching SSE about the undergrounding of electricity cables located in the parish
11. To consider altering the time of monthly parish council meetings to start earlier
12. To consider the next steps for the wildlife field in Ellery Rise, Frieth
13. To approve the accounts for October 2020 – see Appendix 2 (attached)
14. Members questions: including any items for the next agenda
15. To consider all recent applications received from Buckinghamshire Council detailed below and any other planning applications submitted and published on the Buckinghamshire Council Planning Portal between the circulation of this agenda and the meeting:
20/07311/FUL – Yewden Manor Farm Skirmett Road Hambleden – Householder application for replacement LPG tank, construction of bin store, fenestrations, internal and external alterations, installation of skylight and chimney flue to front roof slope
20/07289/FUL – Little Colstrope Colstrope Lane Hambleden – Householder application for external alterations to existing north barn
20/07383/FUL – 3 Rockwell End Cottages Rockwell End Lane Rockwell End – Householder application for construction of single storey rear extension
20/07322/TPO – Beech Grove Chisbridge Lane Frieth – Fell due to fear of falling as rotting x 1 Beech tree
20/07420/FUL – Ferry Cottage Henley Road Hambleden – Householder application for construction of proposed single storey front extension and external alterations
20/06702/FUL – Shogmoor Shogmoor Lane Frieth – Householder application for erection of two storey side extension, rear extension to existing basement with single storey ground floor extension over, loft conversion with insertion of two rooflights to side, alterations to fenestration and internal alterations
20/06703/LBC - Shogmoor Shogmoor Lane Frieth – Listed Building application for erection of two storey side extension, rear extension to existing basement with single storey ground floor extension
PLEASE REPLY TO: Clerk to the Parish Council, Mrs. Lorna Coldwell, The Chimes, Park Lane, Lane End, High Wycombe, Buckinghamshire HP14 3LB [email protected] 01494 881 483 HAMBLEDEN PARISH COUNCIL over, loft conversion with insertion of two rooflights to side, alterations to fenestration and internal alterations
20/07602/NOTR – Agricultural Barn Valentine Farm Shogmoor Lane Skirmett – Notification (Part 3, Class R) for change of use of 148.8sqm of existing agricultural building and change of use of 144.0 sqm curtilage area to flexible commercial use falling within use class B8 (Storage & Distribution) under 150 sqm
16. Date of next meeting – Monday 9TH November – via Zoom
LORNA COLDWELL 06.10.2020
Appendix 1 Correspondence received from to 15th September to 6th October 2020 Any correspondence received after this date will be added to the list on the minutes. 1. HS2 e-update – forwarded to Cllrs. 2. WDALC agenda – forwarded to Cllr Jackson. 3. Email from Buckinghamshire Council re: rural broadband – forwarded to Cllrs. 4. South West Rural Community Board email – forwarded to Cllrs. 5. Chilterns Conservation Board invitation to e-webinar – forwarded to Cllrs. 6. Email minutes for South West Chilterns Community Board – forwarded to Cllrs. 7. Email from Frieth resident re: tree possibly belonging to Highways. 8. Email for link to TfB Stakeholder Conference Slides and Video – forwarded to Cllrs. 9. Email from new Frieth resident re: newsletter – Clerk responded. 10. Email from Buckinghamshire Council re: Consultation Re: Changes to the Planning System - forwarded to Cllrs. 11. Filming request for 2021 in Hambleden village – forwarded to Cllr Webb. 12. Updated TTRO Frieth Road, Marlow – emailed to Cllrs, will be added to Facebook page and website closer to closure date. 13. Email from Gillotts School re: Proposed Changes to the Admissions Policy for Gillotts School from 01/09/22– forwarded to Cllrs. 14. Filming notification – forwarded to Cllrs, added to website and Facebook page. 15. Rural Forum agenda – forwarded to Cllr Hussey.
Appendix 2 - Accounts paid in October 2020
Mrs L Coldwell – salary (via standing order) 622.04 BC Pension Fund (via standing order) 194.83 SSE quarter charges 191.22 Total 1008.09
Balance as at 1st September 2020 64876.25 Less September payments (1,745.44) Income – Buckinghamshire Council precept 16000.00 Income – SSE wayleave 2.00 Balance as 30th September 2020 79132.81 Of which CIL Funds 15865.38 Church Wall reserve 10000.00 Unrestricted Reserves 53267.43
Film Fund
Total of all funds at 1st September 2020 9075.87 Money ring-fenced for Frieth Village Hall clock works (1000.00) Balance as at 30th September 2020 9075.87 Unrestricted Reserves 8075.87
PLEASE REPLY TO: Clerk to the Parish Council, Mrs. Lorna Coldwell, The Chimes, Park Lane, Lane End, High Wycombe, Buckinghamshire HP14 3LB [email protected]
HAMBLEDEN PARISH COUNCIL
Planning Application Decisions Made by Buckinghamshire Council
20/06436/FUL – The Old Village School Skirmett Road Hambleden – Householder application for conversion of existing garage to residential annexe ancillary to the main dwelling, roof alterations to garage including replacement roof and insertion of 3 x conservation roof lights and associated external alterations – Application Permitted
20/07083/CTREE – Copper Beeches Pheasants Hill Hambleden – Remove 4 x lower ring of branches x 1 Cedar (T1) – Not to make a Tree Preservation Order
20/05822/FUL – Fingest House Fingest Road Fingest – Householder application for construction of single storey rear extension, new lead dressed flat roof to west elevation and associated internal and external alterations – Application Permitted
20/05823/LBC – Fingest House Fingest Road Fingest – Listed building application for construction of single storey rear extension, new lead dressed flat roof to west elevation and associated internal and external alterations – Application Permitted
19/05782/FUL – Yard & Buildings Rockwell End House Farm Rockwell End Lane Rockwell End – Change of use & alterations to existing barns from Agricultural to create 3 x 4-bed, 2 x 3-bed & 1 x 2-bed (with study room) dwellings (6 in total) with associated car parking & bin stores – Application Permitted with conditions
Appendix 3 - Virtual Meeting Procedure
From 4 April 2020 until May 2021, Parish Councils have been given provision under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”) to hold legal virtual meetings in order that Parish Council business can be maintained.
A variety of different platforms including Microsoft Teams, Google Hangouts or Zoom are available.
The Parish Council has chosen to use the Zoom platform in order that the meeting is publicly available. The Clerk will Host the meeting using the Parish Council-paid account.
The meeting will be a formal Parish Council meeting and will be held using the agenda and summons which the Clerk has published. It will be governed by the usual Standing Orders, Financial Regulations and associated policies.
A code and link to the virtual meeting will be published on the agenda (which will also go on the noticeboard), on the website and on social media in order that the public are able to attend, just as they would be able to attend a meeting in any of the Village Halls.
Attendees will collect in the Zoom ‘waiting room’ prior to the meeting. As the ‘Host’, the Clerk will have the ability to mute or remove anyone deemed a nuisance at the Chairman’s request.
All attendees will be set to ‘mute’ on entry to the meeting and only the Chairman of the meeting will remain unmuted. All other participants, if they wish to speak will be invited to unmute. The Clerk will have the ability to mute anyone who forgets.
All Councillor attendees will display their name in order for the public to be able to identify them, just as they would at an in-person meeting.
If a Councillor has declared an interest in an item on the agenda, they will be placed in the waiting room for the duration of the agenda item. Once the item has been concluded, they will be re- admitted.
In order to protect participants from malware, the ‘chat’, file sharing and screen sharing function will be disabled during the meeting. If necessary, the Clerk will display any documents required using the ‘share screen’ function.
PLEASE REPLY TO: Clerk to the Parish Council, Mrs. Lorna Coldwell, The Chimes, Park Lane, Lane End, High Wycombe, Buckinghamshire HP14 3LB [email protected]
HAMBLEDEN PARISH COUNCIL
As with meetings in the Village Halls, members of the public will be given the opportunity to speak during public participation, but will not be permitted, unless invited to do so by the Chairman, to speak at other times.
Anyone wanting to speak should raise their hand using ‘raise hand’ in the options within the Participants section [or by waving if they’re using a camera so that the Chairman can see].
Meeting participants may wish to protect their personal environment by choosing a virtual background in the Zoom Settings ‘Virtual Background’ or alternatively should consider what can be seen behind them while on camera.
PLEASE REPLY TO: Clerk to the Parish Council, Mrs. Lorna Coldwell, The Chimes, Park Lane, Lane End, High Wycombe, Buckinghamshire HP14 3LB [email protected]