AGENDA:
A REGULAR MEETING OF THE COUNCIL OF THE TOWN OF ST. MARYS
Tuesday, April 22, 2014 6:00 P.M. Council Chambers, Town Hall
Pages
1. CALL TO ORDER
2. OPENING PRAYER
3. DECLARATIONS OF PECUNIARY INTEREST
4. COUNCIL MINUTES
4.1 Regular Meeting of Council Minutes dated March 25, 2014 6 - 26
4.2 Special Meeting of Council Minutes dated March 27, 2014 27 - 32
5. DEPUTATIONS, PETITIONS AND PRESENTATIONS
5.1 Michelle Bouwman, Canadian Tire regarding Jump Start Program
5.2 Barry Brebner, 481 Queen Street, East, St. Marys presentation of Petition regarding Quarrie High Dive
5.3 Ernest Vanderschot, 2834 Perth Road 130, St. Marys presentation - High Dive
6. CONSENT AGENDA
Motion: That Consent Agenda Items 6.1 to 6.6 inclusive be adopted by Council.
1 6.1 Regular Meeting of Council Minutes dated March 25, 2014
Motion:
THAT the Regular Meeting of Council Minutes dated March 25, 2014 be approved.
6.2 Special Meeting of Council Minutes dated March 27, 2014
Motion:
THAT the Special Meeting of Council Minutes dated March 27 2014 be approved.
6.3 Committee of the Whole Minutes - Day 1 and Day 2 dated April 15, 2014 33 - 45
Motion:
THAT the COTW Day 1 and Day 2 Minutes dated April 15, 2014 be approved.
6.4 Canadian Baseball Hall of Fame and Museum request to consider Induction 46 - 46 weekend as being of municipal significance
Motion:
THAT Council of the Town of St. Marys consider the Canadian Baseball Hall of Fame and Musuem Induction weekend June 19-22, 2014 of "Municipal Significance" in the Town of St. Marys.
6.5 Long Term Energy Plan - Motions of Support
Motion:
THAT Council of the Town of St. Mary's support the resolution of the Region of Niagara calling on Premier Wynne and the Province of Ontario to take immediate action to prevent the proposed hydro rate and any other rate increases from being implemented.
6.5.1 Niagara Region Motion Re Long Term Energy Plan 47 - 47
6.5.2 Township of Wainfleet Support of Regional Motion - Long Term 48 - 49 Energy Plan
6.5.3 Letter from Mayor Bridge Town of Minto-Long Term Energy Plan 50 - 50
2 6.6 Wollaston Township resolution re Development on Private Roads 51 - 52
Motion:
THAT Council of the Town of St. Marys support the resolution of the Township of Wollaston requesting the Ministry of Municipal Affairs and Housing reconsider their policy direction regarding development on private roads and unopended road allowances. And that policies be developed to allow municipalities more autonomy to regulate their own development in ways that are appropriate for their specific area.
7. FORMAL REPORTS
7.1 Formal Report Baseball Hall of Fame Banner Proposal 53 - 61
Motion:
THAT Council of the Town of St. Marys receive the proposal to place a banner sign across Queen St East to promote the Baseball Hall of Fame’s induction weekend and grant permission to the event’s organizers for the installation of the banner sign on Town property from May 15th until June 25th, 2014.
7.2 Formal Report - Road Closure for CBHOF Induction Weekend 62 - 64
Motion:
THAT Council of the Town of St. Marys approve the Road Closure Request from the Canadian Baseball Hall of Fame (CBHOF) for their Induction Weekend - Blue Jays Festival.
8. BY-LAWS
8.1 By-law No. 19-14 - Fees and Charges Amendment to Schedule F - Daycare 65 - 66
Motion:
THAT By-law No. 19-14 Being A By-Law To Amend By-Law No. 11-13 (Schedule F), A By-Law With Respect To Fees To Be Charged By The Town Of St. Marys be read a first, second and third time and finally passed and signed by the Mayor and Clerk.
3 8.2 By-law No. 20-14 Authorizing Sale of Land to Lang Contracting Co. Ltd. - 25 67 - 68 James Street, North
Motion:
THAT By-law No. 20-14 Authorizing Sale of Land to Lang Contracting Co. Ltd. - 25 James Street, North be read a first, second and third time and finally passed and signed by the Mayor and Clerk
9. BUSINESS ARISING
9.1 Notice of Motion Councillor McCotter - March 25, 2014 Council Meeting regarding changes/amendments to Traffic and Parking By-law
10. NOTICE OF MOTIONS
11. CLOSED MEETING SESSION
11.1 "Legal" Matter - Municipal Servicing Agreement
Motion:
THAT Council go into a session at ____ p.m. that is closed to the public under the Municipal Act Section 239 (2) subsection (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
Motion:
THAT Council rise from a closed session at ___ p.m. with staff being given direction.
12. CONFIRMING BY-LAW
12.1 By-law No. 21-14 - Confirming By-law April 22, 2014 69 - 69
Motion:
THAT By-law No. 21-14 Confirming By-law be read a first, second and third time and finally passed and signed by the Mayor and Clerk
4 13. UPCOMING MEETINGS
COTW Day 1 – May 6, 2014 (5:30 p.m.)
COTW Day 2 – May 20, 2014 (5:30 p.m.)
Regular Council – May 27, 2014 (6:00 p.m.)
COTW Day 1 – June 3, 2014 (5:30 p.m.)
COTW Day 2 – June 17, 2014 (5:30 p.m.)
Regular Council - June 24, 2014 (6:00 p.m.)
14. QUESTION PERIOD
(Inquiries during the question period shall be directed by the public to Council members and shall deal with matters specific to Agenda business. A maximum of two (2) minutes per person is allotted for questions, and the maximum time allotted for the Question Period as a whole is fifteen (15) minutes. Each inquiry made during the question period shall be recorded in the minutes and the minutes shall note whether the inquiry was answered or requires an answer at or before the next meeting.)
15. ADJOURNMENT
Motion:
That this meeting of Council adjourn at __ p.m.
5
MINUTES: OF A REGULAR MEETING OF THE COUNCIL OF THE TOWN OF ST. MARYS
March 25, 2014 6:00 P.M. Council Chambers, Town Hall
COUNCIL PRESENT Mayor Grose Councillor Hainer Councillor Osborne Councillor McCotter Councillor Winter Councillor Van Galen Councillor Pope
STAFF PRESENT K. McLlwain, Chief Administrative Officer/Clerk L. Heinbuch Director of Corporate Services/Deputy Clerk G. Brouwer, Senior Manager of Development S. lsche, Senior Manager of Sport and Leisure T. McKibbin, Senior Manager of Cultural Services J. Kelly, Senior Manager of Technology C. Papple, Senior Manager of Operations D. Jansseune, Senior Manager of Finance
OTHERS: Media
1. CALL TO ORDER
By Mayor Grose at 6 p.m.
2. OPENING PRAYER
Councillor McCotter led proceedings in prayer.
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3. DECLARATIONS OF PECUNIARY INTEREST
Councillor Van Galen declared a pecuniary interest in respect to Item 4.1 Z105-2014 affecting 299 Queen Street West, he left the meeting during this discussion
4. PUBLIC MEETING (6:00 P.M.)
4.1. Z105-2014 effecting 299 Queen Street West
4.1.1. Notice Rezoning 299 Queen Street West
4.1.2. Staff Report - By-law No. Z105-2014 Amend Zoning 299 Queen Street, West
Mayor Grose stated that this Public Meeting is being held in accordance with Section 17(15) and 34(12) of the Planning Act, RSO 1990. The purpose of the Public Meeting is to solicit the Public’s comments with respect to an Official Plan Amendment and a Zoning By-law Amendment initiated by the property owner, affecting property at 293 and 299 Queen Street West described as Lots 1 and 2, Registered Plan Number 210.
The subject property is located within the “Highway Commercial” designation of the Official Plan and within the “Special Commercial Zone Four (C4-3)” which permits an insurance office.
The owner want the change the Official Plan designation to “Residential” and the zoning to “Residential Zone Four (R4)” to permit the conversion of the existing building into a three-unit apartment building and to permit a single storey semi- detached dwelling or a two-unit duplex to the north of the existing building and a single storey semi-detached dwelling or a two-unit duplex to the north of the existing building.
Tonight’s meeting is the mandatory Public Meeting held under the Planning Act. Council may make a decision regarding this matter tonight or at some other meeting in the future. If you wish to be notified of Council’s decision, please leave your name and address with our CAO/Clerk Kevin McLlwain.
I will now ask Mr. McLlwain to advise how notice was given and read the responses received in reply to the notice.
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Kevin McLlwain stated that notice was given by first class mail to all land owners within 120 metres (400 feet) of the land affected by the By-law, to those agencies as prescribed by Regulation, and a sign advertising tonight’s meeting was posted on the property.
In response to the circulation and posting of the notice the following correspondence was received:
1) From the UTRCA – they have no objection.
Mayor Grose called upon Councillor McCotter to advise Council of the Planning Advisory Committee’s recommendation with respect to the application.
Councillor McCotter advised that the Planning Advisory Committee for the Town of St. Marys made the following recommendation to St. Marys Town Council at its March 3, 2014 meeting:
Moved by: Stephen McCotter Seconded by: Gordon Van Rassel
That the Planning Advisory Committee for the Separated Town of St. Marys recommends approval of Applications OP01-2013 and Z07-2013 (OPA No. 30 and By-law No. Z105-2014) from Geoff Loucks for an Official Plan Amendment and a Zoning By-law Amendment affecting Lots 1 and 2, Registered Plan 210, 293/299 Queen Street West, St. Marys and further that Council proceed immediately to a Public Meeting to be scheduled for March 25, 2014. Carried.
Mayor Grose called upon Mr. Loucks, to briefly explain the proposed development of the property.
Mr Loucks stated they are proposing development on the main building to assist with affordable housing Community Living Stratford Housing - 3 units: 2 semis to west and north of Ingersoll a duplex or semi-detached dwelling
Mayor Grose stated that Council will now hear from those in support of the application, then those opposed to the application, then those with general comments, and finally questions from Council.
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Marg McLean Community living employee spoke in support of the application stating there is a lack of affordable accessible housing in St. Marys. She is interested in seeing this go through for people who need affordable accessible housing
Councillor Winter questioned if the amount required for parking was satisfied? Grant Brouwer stated that the proposed plan is suitable and meets the requirements of staff and planning advisory.
Bill Tigert, Director of Social Services Stratford spoke in support of the application stating there is a real need for affordable accessible housing in St. Marys. A housing agreement for affordable housing with applicant will go ahead if the application is approved by Council.
Councillor Osborne questioned will the building fit well with surroundings as far as aesthetics? Grant Brouwer stated that the new buildings will fit in with surroundings and will abide by current setbacks; the building may possibly be a 3 storey.
Scott MacIntosh one of the applicants stated that the semi will be similar to those in the area. They will be side-by-side so that they are accessible rather than up. Councillor Osborne questioned whether the housing will be open to all requiring affordable housing. Bill Tigert stated there is a criterion that must be met for those wishing to apply for affordable housing i.e. rebate of taxes, income criteria.
Councillor Osborne stated there is a deficiency in St. Marys for affordable housing and is obviously need, he stated he is in favour of the proposal
Councillor Pope stated she is in favour of this proposal for affordable housing that is accessible. Will be what we will see in the future, great need in community. Would like numbers with respect to those waiting in St. Marys for affordable accessible housing.
Councillor Pope questioned will there be a fence around the property? Grant Brouwer stated that this is not a requirement in a residential area.
Councillor Pope questioned whether the developers would see this as a possibility.
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Scott McIntosh, applicant stated that the development would just be following what is normally required, possibly fence between neighbours in the future.
Councillor Winter questioned will we be losing Highway Commercial? Mark Swallow, Planner highway designation will not have a major impact, proposal is for dwellings will not require site plan control, and exemptions are for existing building only.
Councillor Osborne stated that fencing is a form of segregation
Councillor Pope stated that other housing properties are fenced, only asked inquiry by ratepayer.
At the end of the Public Meeting Mayor Grose thanked those in attendance for their comments. He stated that should Council proceed with the adoption of the Official Plan Amendment and the Zoning By-law Amendment notice of passing will be provided as prescribed by the Planning Act and a 20-day appeal period to the Ontario Municipal Board applies.
9.3. By-law No. 10-14 OPA No. 30 - 299 Queen Street West
Motion No. RC2014-40 Moved By: Councillor Pope Seconded By: Councillor Hainer THAT By-law No. 10 of 2014, Being a By-law to Adopt Amendment No. 30 To The Town Of St. Marys Official Plan For Property Located At 299 Queen Street West be read a First, Second and Third time and finally passed. CARRIED
4.1.3. By-law No. Z105-2014, BEING a By-law to Amend the Town of St. Marys Zoning By-law Z1 1997 Lot 1 and Lot 2, Registered Plan No. 210 299 Queen Street W
Motion No. RC2014-41 Moved By: Councillor Hainer Seconded By: Councillor Pope THAT By-law No. Z105 of 2014, Being a By-law to Amend the Town of St. Marys Zoning By-law Z1 1997 Lot 1 and Lot 2, Registered Plan No. 210 299 Queen Street West be read a First, Second and Third time and finally passed. CARRIED
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5. DEPUTATIONS AND PRESENTATIONS
5.1. Inspector Steve Porter, Detachment Commander OPP Perth County presentation of OPP PSB 2013 Annual Report
Inspector Porter presented the OPP PSB 2013 Annual Report providing information on the following: - 2013 good year - Culture and Crime Trends - calls for service down, overtime provincial average 6.6% - St. Marys 2.2% - $113,000 refunded for last year - cost per household $450 for policing - contract hours 13,334 down steadily - calls for service down 1550 calls in 2013 - security checks - patrol hours similar to previous years - traffic crashes up significantly charges down - majority of crashes at three main intersections, will be receiving additional attention - Crime down all categories - property significantly down, incidents theft from vehicle - violent crime down 44 from 71 - Drug related reduction - domestic violence 38 down over previous 2 years - domestic violence coordinator in detachment - auxiliary hours are down - Youth Officer - Constable on shift rotation in town to interact with youth. more for community. Interact with kids in evening, assisting parents
Operation Life Saver equipment funded by Victims Services Radio direction finding procedure matched with watch device, call to say person missing will respond once code input, have been able to find person within 30 minutes. Tune device to frequency of watch; know what direction good for several miles. Fan out with number of units to find person.
OPP Raising money through Victims Services to provide for persons who cannot afford.
Councillor Hainer stated that the US federal government are providing payment for individuals who need and cannot afford. Hopefully federal government will do the same in Canada.
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Councillor Van Galen questioned contract hours? - 6,300 patrol hours - 13,000 contract hours balance investigation and administrative hours - major crimes charges Perth County does not include Stratford
What are we doing right in St. Marys? Pay attention to what is happening, St. Marys on downward slide for all categories.
Project Operation Freezee – see kid doing something right interact on a positive level
Little Falls started similar program – perhaps Town should start positive with respect to facility.
Councillor Pope asked if the Bike Rodeo would be taking place this year? Inspector Steve Porter stated this is held every year and will take place this year - bike helmets.
5.2. Upper Thames River Conservation Authority Ian Wilcox, General Manager and Ian Wilcox and representative Tony Jackson
Ian Wilcox presented the following information:
- UTRCA Ends: 1. Protect Live and Property from Flood and Erosion 2. Protect and Enhance Water Quality 3. Preserve, Manage and Expand Natural Areas 4. Provide Outdoor Recreation Opportunities - Sixth largest budget out of 36 Conservation Authorities in Ontario (effective capacity) + UTRCA is in bottom third of all Conservation Authorities in terms of cost/person=Value - Total budget: $11,539,140, Total Municipal Levy $4,202,529 - 2014 Program Growth: Land Management, Information Management, Flood Monitoring
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1. Flood Control: Four significant events since 2000. Minimal impact, minimal public awareness. Protection has been the result of keeping people out of harm’s way, flood control structures and advanced warning. 2. Water Quality: Last report card shows status quo or improvements with no deterioration in water quality, despite increasing pressure from development. 3. Natural Areas: Challenges – Commodity prices and farmland value have resulted in significant tree removal. Planting efforts by UTRCA and communities have maintained cover as status quo. 4. Outdoor Recreation: Continued changes to programs to meet growing public demand for access to natural areas. 5. UTRCA Watershed Conservation Centre achieves LEED Platinum Certification. 6. Clean Water Program enters its 13th year with 2785 projects implemented on private land, supported by $4.4 million in grant funding ($11 million in project value)
St. Marys 2014 Levy increased by 1.9% - $1,542 of an overall increase of 3.9% - $158,563. $81,000 levy this year for St. Marys - Contracts funding from various stakeholders successful - Ministry of Natural Resources transfer payments - have lobbied government to reinvest have not been successful - User fees - campgrounds, trees, etc. - Reassessment of Farmland has caused levy increase to be higher - Flood Control - 4 significant flood events in the last 13 years.
Projects this year St. Marys flood wall - will be retaining consult to do an assessment 50% funding from province, reserves included in levy for this type of project
Flood monitoring dam and mill race confluence and bridges. Modelling and surveying being conducted with respect to design. Work with staff re Mill Dam funding for safety assessment, would support EA process.
Spring working with rotary planting 700 trees along Trout Creek
UTRCA representative Tony Jackson stated he has been on the board for 7 years, a lot of concerns about budget, and reserves, toughest year with respect to budget, have to recognize other opportunities for revenue.
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6. COUNCIL MINUTES
6.1. Minutes - Regular Council Meeting February 18, 2014
6.2. Meeting Minutes - Special Meeting of Council February 20, 2014
7. CONSENT AGENDA
Councillor Osborne requested that 7.3.2. presentation of a monthly basis of cheque register and approval of same by resolution be removed from consent agenda and dealt with separately.
Motion No. RC2014-42 Moved By: Councillor Van Galen Seconded By: Councillor Pope That Consent Agenda Items 7.1 to 7.5, except 7.3.2 inclusive be adopted by Council. CARRIED
7.1. Minutes - Regular Council Meeting February 18, 2014
Motion No. RC2014-42a THAT Council approves the minutes of the Regular Meeting of Council dated February 18, 2014 CARRIED
7.2. Meeting Minutes - Special Meeting of Council February 20, 2014
Motion No. RC2014-42b THAT Council approves the minutes of the Special Meeting of Council dated February 20, 2014 CARRIED
7.3. Meeting Minutes - COTW Day 1 March 4, 2014
Motion No. RC2014-42c THAT Council approves the minutes of the Committee of the Whole Day 1 dated March 4, 2014 CARRIED
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7.3.1. Mary Van Den Berge - Business Improvement Area Board of Management 2014 Budget
Motion No. RC2014-42d THAT Council approve the Business Improvement Area 2014 Budget and forwarded to the Treasurer CARRIED
7.4. Meeting Minutes - COTW Day 2 March 18, 2014
Motion No. RC2014-42e THAT Council approves the minutes of the Committee of the Whole Day 2 dated March 18, 2014 CARRIED
7.4.1. MOHLTC Healthy Kids Community Challenge
Motion No. RC2014-42f THAT Council of the Town of St. Marys supports in principle the participation of the Town in the joint municipal application for funding under the Healthy Kids Community Challenge as offered by the Ontario Ministry of Health and Long-Term Care. Support for implementation of the Healthy Kids Community Challenge programs will be subject to final budget approval and completion of the necessary cost sharing agreement being in place amongst the municipal partners CARRIED
7.4.2. 2014 Election - Joint Compliance Audit Committee and Terms of Reference
Motion No. RC2014-42g THAT Council of the Town of St. Marys receive the 2014 Joint Compliance Audit Committee Report prepared by the Director of Corporate Services/Deputy Clerk, dated March 4,2014 for information;
And That Council adopt the Terms of Reference for the Perth County Municipal Election Compliance Audit Committee dated March 4, 2014;
And That the Director of Corporate Services/Deputy Clerk be directed to commence recruitment in compliance with the Terms of Reference. CARRIED
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7.4.3. Piece Maker’s Quilt show - Request for Sign Variance
Motion No. RC2014-42h THAT Council of the Town of St. Marys grant permission to the events organizers for the temporary placement of a sandwich board sign indicating direction to the ‘Piecemakers Quilt Show’ on Town property from April 24th until April 26th, 2014. CARRIED
7.5. Community in Motion Accessibility Fair Letter Invitation poster
Motion No. RC2014-42i THAT the Community in Motion Accessibility Fair Letter Invitation poster be received as information CARRIED
7.3.2. Presentation on a monthly basis of cheque register and approval of same by resolution
Recorded Vote Requested by: Councillor Winter
MEMBER OF COUNCIL YEA NAY
Councillor Winter X Councillor Hainer X Councillor Osborne X Mayor Grose X Councillor Van Galen X Councillor Pope X Councillor McCotter X TOTAL OF VOTES 3 4 CARRIED DEFEATED X
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Motion No. RC2014-43 Moved By: Councillor McCotter Seconded By: Councillor Van Galen THAT the cheque register be presented to COTW on a monthly basis for approval of the total by resolution
DEFEATED
8. FORMAL REPORTS
8.1. Treasurers Report 2013 Council Remuneration and Expenses
Councillor Hainer requested that her conference expenses be corrected by the Treasurer.
Motion No. RC2014-44 Moved By: Councillor Pope Seconded By: Councillor Osborne THAT Council of the Town of St. Marys receive as information Treasurers Report 2013 Council Remuneration and Expenses.
CARRIED
8.2. Staff Report-Site Plan Agreement - 10 Industrial Road - CEVMET
Grant Brouwer Senior Manager of Development presented his report to committee regarding Site Plan Agreement for 10 Industrial Road by CEVMET.
Mr. Charles Metcalfe owner appeared before committee stating that they wish to triple the square footage at 10 Industrial Road and this will require site plan approval - zoning by-law.
Mr. Metcalfe stated that his company has secured new business and need more space, office engineer design work for meat processing. Contract for 5 years for machine parts to US, importing specialized steel from Brazil,
This development will create 2-3 jobs in short term, machinery is large, need space for storage, sawing material and machine tools. Front part will remain same
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- old building will stay as office and shipping area, new shop in back room for future growth. The company name is Metcalfe Design. The building will not be sprinkled as this is not required by the code. The machines make no noise or vibration. They use tool steel not made domestically.
Traffic will be coming through Hwy 7, with a year’s worth of steel being brought in the beginning, shipping 1-2 times per week
Motion No. RC2014-45 Moved By: Councillor Van Galen Seconded By: Councillor Pope THAT Council approve the proposed Site Plan Agreement between the Town of St. Marys and CEVMET Holdings Ltd. for lands described as Part Lot 18, Concession 19, Blanshard, Parts 8 and 11, 44R-2069; S/T R296375, Town of St. Marys, County of Perth, 10 Industrial Road, St. Marys CARRIED
8.3. Staff Report - 2013 Annual Summary Report Drinking Water System
Council requested that OCWA come and present report at a special meeting.
Motion No. RC2014-46 Moved By: Councillor Pope Seconded By: Councillor Winter THAT Council of the Town of St. Marys defer the 2013 Annual Summary Report for the Town of St. Marys Water Supply and Distribution System to a special meeting of Council prior to April 1, 2014. CARRIED
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9. BY-LAWS
9.1. By-law No. 6-14 Traffic and Parking with revisions
Schedule 6 of By-law No. 6-14 be corrected to read Three Hours
Council reviewed and discussed the changes to the by-law
Motion No. RC2014-47 Moved By: Councillor Hainer Seconded By: Councillor Pope THAT By-law No. 6 of 2014, Being a By-law to Regulate Traffic and Parking within the Limits of the Town of St. Marys be read a First, Second and Third time and finally passed CARRIED
Recorded Vote Requested by: Councillor Osborne
MEMBER OF COUNCIL YEA NAY
Councillor Winter X Councillor Hainer X Councillor Osborne X Mayor Grose X Councillor Van Galen X Councillor Pope X Councillor McCotter X TOTAL OF VOTES 5 2 CARRIED X DEFEATED
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Amendment Moved By: Councillor Osborne Seconded By: Councillor McCotter THAT Section 13 and Schedule 4.2 be removed from By-law No. 6 of 2014.
DEFEATED Recorded Vote Requested by: Councillor Hainer
MEMBER OF COUNCIL YEA NAY
Councillor Winter X Councillor Hainer X Councillor Osborne X Mayor Grose X Councillor Van Galen X Councillor Pope X Councillor McCotter X TOTAL OF VOTES 3 4 CARRIED DEFEATED X
9.2. By-law No. 9-14 Appointment of Weed Inspector
Motion No. RC2014-48 Moved By: Councillor Osborne Seconded By: Councillor Hainer THAT By-law No. 9 of 2014, Being a By-law to Appoint a Municipal Weed Inspector for the Town Of St. Marys be read a First, Second and Third time and finally passed CARRIED
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9.4. By-law No. 11-14 Authorizing Amending Agreement Provision of Police Services
Motion No. RC2014-49 Moved By: Councillor Pope Seconded By: Councillor Van Galen THAT By-law No. 11 of 2014, Being a By-law to Authorize an Amending Agreement between the Minister of Community Safety and Correctional Services and the Town Of St. Marys for the Provision of Police Services in the Town Of St. Marys be read a First, Second and Third time and finally passed.
CARRIED
9.5. By-law No. 12-14 Being a By-law to Regulate Fences
Motion No. RC2014-50 Moved By: Councillor Pope Seconded By: Councillor Van Galen THAT By-law No. 12 of 2014, Being a By-law to Regulate Fences in the Town of St. Marys be read a First, Second and Third time and finally passed.
CARRIED
9.6. By-law No. 13-14 BIA Levy
Motion No. RC2014-51 Moved By: Councillor Osborne Seconded By: Councillor Hainer THAT By-law No. 13 of 2014, Being a By-law to Establish The 2014 St. Marys Business Improvement Area (BIA) Levy be read a First, Second and Third time and finally passed.
CARRIED
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9.7. By-law No. 14-14 Tax Ratios
Motion No. RC2014-51 Moved By: Councillor Osborne Seconded By: Councillor Pope THAT By-law No. 14 of 2014, Being a By-law to Set Tax Ratios for Prescribed Property Classes for Municipal Purposes for the Year 2014 be read a First, Second and Third time and finally passed. CARRIED
9.8. By-law No. 15-14 Tax Levy
Council discussed the Tax Levy By-law and the amount of increase.
Motion No. RC2014-52 Moved By: Councillor Pope Seconded By: Councillor Hainer THAT the $242, 017.00 reduction of the Tax stabilization fund not be included in the budget CARRIED
Recorded Vote Requested by: Councillor Hainer
MEMBER OF COUNCIL YEA NAY
Councillor Winter X Councillor Hainer X Councillor Osborne X Mayor Grose X Councillor Van Galen X Councillor Pope X Councillor McCotter X TOTAL OF VOTES 4 3 CARRIED X DEFEATED
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Motion No. RC2014-53 Moved By: Councillor Pope Seconded By: Councillor Hainer THAT By-law No. 15 of 2014, Being a By-law to Adopt the Current Estimates and to Levy the Rates of Taxation for the Year 2014 be read a First, Second and Third time and finally passed.
DEFEATED Recorded Vote Requested by: Councillor Hainer
MEMBER OF COUNCIL YEA NAY
Councillor Winter X Councillor Hainer X Councillor Osborne X Mayor Grose X Councillor Van Galen X Councillor Pope X Councillor McCotter X TOTAL OF VOTES 3 4 CARRIED DEFEATED X
9.9. By-law No. 16-14 - Authorize Site Plan Agreement 10 Industrial Road
Motion No. RC2014-54 Moved By: Councillor Hainer Seconded By: Councillor Osborne THAT By-law No. 16 of 2014, Being a By-law to Authorize a Site Plan Agreement Between the Corporation of the Town of St. Marys and Cevmet Holdings Ltd. for Lands Described as Part Lot 18, Concession 19, Blanshard, Parts 8 and 11, 44r-2069; S/T R296375, Town Of St. Marys, County of Perth (10 Industrial Road) be read a First, Second and Third time and finally passed.
CARRIED
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10. UNFINISHED BUSINESS
10.1 Business Improvement Area Board of Management - recommendation received from Board for appointment of Ed Parkinson
Motion No. RC2014-55 Moved By: Councillor Pope Seconded By: Councillor Hainer THAT Ed Parkinson be appointed to the St. Marys Business Improvement Area Board of Management. CARRIED
11. NOTICE OF MOTIONS
Councillor McCotter gave the following Notice of Motion:
THAT the Traffic and Parking By-law be amended to include the following definition:
"heavy truck" means any commercial motor vehicle which has a rated gross vehicle weight exceeding 5 tonne (5,000 kilograms or 11,023 pounds) according to the current permit or vehicle registration which has been issued under the Highway Traffic Act, or its foreign equivalent for such vehicle, regardless of the actual weight of such vehicles, but does not include a vehicle operated by or on behalf of the Corporation or a school vehicle which is in the course of transporting children or persons with a disability to and from school;
AND FURTHER THAT the following be added to the by-law:
Heavy Truck Restrictions (Schedule xx)
(1) In this section "prohibited street" means any street or part thereof within the Town set forth out in Schedule xx of this by-law and upon which there are erected signs prohibiting Heavy Trucks. 2) No person shall operate or park a heavy truck on a prohibited street.
Schedule xx
Church Street North between Station Street and Queen Street
Church Street North between Jones Street and Queen Street
Wellington Street North between Parkview Drive and Queen Street
Wellington Street South between Park Street and Queen Street
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Queen Street between Church Street and Water Street, except to make a direct delivery to or collection from a bona fide destination in the Town's Core Area (Core Area being a defined term), provided that the operator of the Heavy Truck proceeds by the most direct route between the nearest truck route and the place of delivery or pick up in the Town and on completion of the conduct of business, the Heavy Vehicle is returned by the most direct route to the nearest of the Truck Routes.
12. CLOSED MEETING SESSION - "Property, Legal & Personnel" Matters
Motion No. RC2014-56 Moved By: Councillor Hainer Seconded By: Councillor Osborne THAT Council go into a session at 9:45 p.m. that is closed to the public under the Municipal Act Section 239 (2) subsection (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and (b) personal matters about an identifiable individual, including municipal or local board employees;
CARRIED
Motion No. RC2014-57 Moved By: Councillor Hainer Seconded By: Councillor Osborne THAT Council rise from a closed session at 10:58 p.m. with staff being given direction CARRIED
13. CONFIRMING BY-LAW
Motion No. RC2014-58 Moved By: Councillor Hainer Seconded By: Councillor Osborne THAT By-law No. 17 of 2014, Being a By-law to Confirm All Actions and Proceedings of the Council of the Corporation of the Town of St. Marys at its Regular Meeting held on March 25th, 2014 be read a First, Second and Third time and finally passed.
CARRIED
Page 20 25
14. UPCOMING MEETINGS (as noted on agenda)
15. QUESTION PERIOD
Kirk Hawkes 150 Water Street parking responsibility of homeowners, who is assuming financial responsibility for off road allowance parking?
CAO Kevin McLlwain stated it would be an agreement with those requesting.
16. ADJOURNMENT
Motion No. RC2014-59 Moved By: Councillor Hainer Seconded By: Councillor Osborne That this meeting of Council adjourn at 11:00 p.m.
CARRIED
______Steve Grose, Mayor
______Kevin McLlwain, CAO/Clerk
Page 21 26
MINUTES: OF A SPECIAL MEETING OF THE COUNCIL OF THE TOWN OF ST. MARYS
March 27, 2014 5:30 P.M. Council Chambers, Town Hall
COUNCIL PRESENT Mayor Grose Councillor Hainer Councillor Osborne Councillor Winter Councillor Van Galen Councillor Pope
Regrets: Councillor McCotter
STAFF PRESENT K. McLlwain, Chief Administrative Officer/Clerk L. Heinbuch Director of Corporate Services/Deputy Clerk G. Brouwer, Senior Manager of Development S. lsche, Senior Manager of Sport and Leisure T. McKibbin, Senior Manager of Cultural Services J. Kelly, Senior Manager of Technology C. Papple, Senior Manager of Operations D. Jansseune, Senior Manager of Finance
OTHERS: Media
1. CALL TO ORDER
2. DECLARATIONS OF PECUNIARY INTEREST
Page 1 27
3. SPECIAL MATTERS OF COUNCIL
3.1. 2013 Annual Summary Report - Drinking Water System
3.1.1. Representatives from Ontario Clean Water Agency (OCWA)
CAO Kevin McLlwain provided a brief introduction regarding the report stating that it had to be in Council's hands by March 31st
Representatives from Ontario Clean Water Agency OCWA were present before Council: Marcel Misuraca, Senior Operations Manager – Stratford Hub Renee Hornick, Process & Compliance Technician Jackie Muller, Business Development,
Mr Misuraca stated that next year the Annual report will be 5-6 pages.
He reviewed the summary and how items are being addressed i.e. UV failure in July boil water advisory has been corrected.
Council discussed various aspects of the report and testing that has been preformed over 2013 and non-compliance issues.
5 Year Financial Plan coming to Council in April.
Notification regarding water advisory, re boil water advisory policy should be in place.
Will be performing pressure tests, and also investigating pressure for fire flows.
LEAD Program
Over $69,000 refund Water/Wastewater combined from OCWA
Motion No. RC2014-60 Moved By: Councillor Osborne Seconded By: Councillor Hainer THAT the 2013 Annual Summary Report for the Town of St. Marys Water Supply and Distribution System be received. CARRIED
Page 2 28
3.2. 2014 BUDGET
Closed Meeting Session “Personnel” Matter
Motion No. RC2014-60 Moved By: Councillor Van Galen Seconded By: Councillor Osborne THAT Council go into a session at 6:00 p.m. that is closed to the public under the Municipal Act Section 239 (2) subsection (b) personal matters about an identifiable individual, including municipal or local board employees;
CARRIED
Motion No. RC2014-61 Moved By: Councillor Hainer Seconded By: Councillor Van Galen THAT Council rise from a closed session at 6:31 p.m. with staff being given direction. CARRIED
Discussions took place regarding the 2014 Budget and Tax Levy By-law
Motion No. RC2014-62 Moved By: Councillor Van Galen Seconded By: Councillor Pope THAT the 2014 Budget be amended – Election Expenses to be taken from Reserves. DEFEATED
Recorded Vote Requested by: Councillor Hainer
MEMBER OF COUNCIL YEA NAY Councillor Winter X Councillor Hainer X Councillor Osborne X Mayor Grose X Councillor Van Galen X Councillor Pope X TOTAL OF VOTES 3 3 CARRIED DEFEATED X
Page 3 29
Motion No. RC2014-63 Moved By: Councillor Van Galen Seconded By: Councillor Pope THAT the 2014 Payroll be reduced by $60,000.00 as per direction given to CAO in closed session. CARRIED
Motion No. RC2014-62 Moved By: Councillor Osborne Seconded By: Councillor Hainer THAT $90,000 be taken from the Tax Stabilization Fund in the 2014 Budget.
DEFEATED
Motion No. RC2014-63 Moved By: Councillor Van Galen Seconded By: Councillor Pope THAT the Library Budget total be adjusted to reflect a $9,319.00 reduction. DEFEATED
Recorded Vote Requested by: Councillor Pope
MEMBER OF COUNCIL YEA NAY Councillor Winter X Councillor Hainer X Councillor Osborne X Mayor Grose X Councillor Van Galen X Councillor Pope X TOTAL OF VOTES 3 3 CARRIED DEFEATED X
Motion No. RC2014-63 Moved By: Councillor Van Galen Seconded By: Councillor Pope THAT the Library Budget total be adjusted to reflect a $9,319.00 reduction.
Page 4 30
DEFEATED
Motion No. RC2014-64 Moved By: Councillor Pope Seconded By: Councillor Hainer THAT $100,000 be taken from the Tax Stabilization Fund in the 2014 Budget.
CARRIED
Recorded Vote Requested by: Councillor Hainer
MEMBER OF COUNCIL YEA NAY Councillor Winter X Councillor Hainer X Councillor Osborne X Mayor Grose X Councillor Van Galen X Councillor Pope X TOTAL OF VOTES 4 2 CARRIED X DEFEATED
Treasurer advised that this change will result in 2.67% increase Tax levy: $10,311,547.60 2013 + Growth amount: $10,043,779 Municipal Tax Increase: 2.67% - excluding education portion.
3.2.1. By-law No. 15 of 2014 BEING a By-law to Adopt the Current Estimates and to Levy the Rates of Taxation for the Year 2014
Motion No. RC2014-65 Moved By: Councillor Hainer Seconded By: Councillor Pope THAT By-law No. 15 0f 2014 BEING a By-law to Adopt the Current Estimates and to Levy the Rates of Taxation for the Year 2014 be read a First, Second and Third time and finally passed
CARRIED
Page 5 31
Recorded Vote Requested by: Councillor Winter
MEMBER OF COUNCIL YEA NAY
Councillor Winter X Councillor Hainer X Councillor Osborne X Mayor Grose X Councillor Van Galen X Councillor Pope X TOTAL OF VOTES 4 2 CARRIED X DEFEATED
4. CONFIRMING BY-LAW
Motion No. RC2014-66 Moved By: Councillor Pope Seconded By: Councillor Van Galen THAT By-law No. 18 of 2014 Being a By-law to Confirm the Proceedings of Council at its Special Meeting held on March 27th, 2014 be read a first, second and third time and finally passed.
5. ADJOURNMENT
Motion No. RC2014-67 Moved By: Councillor Van Galen Seconded By: Councillor Osborne THAT this special meeting of Council be adjourned at 7:42 pm
______Steve Grose, Mayor
______Kevin McLlwain, CAO/Clerk
Page 6 32
MINUTES: OF THE COMMITTEE OF THE WHOLE DAY 1 AND DAY 2
April 15, 2014 5:30 P.M. Council Chambers, Town Hall
COMMITTEE MEMBERS IN ATTENDANCE Mayor Grose Councillor McCotter Councillor Winter Councillor Van Galen Councillor Pope
Regrets Councillor Hainer Councillor Osborne
STAFF IN ATTENDANCE K. McLlwain, CAO/Clerk L. Heinbuch Director of Corporate Services/Deputy Clerk G. Brouwer, Director of Development T. McKibbin, Director of Cultural Services J. Kelly, Director of Technology C. Papple, Director of Operations D. Jansseune, Director of Finance
OTHERS: Media
A. CALL TO ORDER B. DECLARATIONS OF PECUNIARY INTEREST C. APPROVAL OF AGENDA 3.1. Amendments to Agenda Additions to agenda - Other Business 8.1 Report on Ministerial Meeting from Councillor Winter 8.2 E-waste – Habitat for Humanity
1 33
D. Presentations and Deputations 4.1. OCWA representative’s presentation of 2013 Annual Report Wastewater Representatives from the Ontario Clean Water Agency present before committee: Marcel Misuraca, Senior Operations Manager –Stratford Hub; Renee Hornick, Process & Compliance Technician; Jackie Muller, Business Development,
Marcel Misuraca provided committee with an overview of the report - information on averages and rate of capacity
He stated that the Plant has ran very well over 2013, no issues, within criteria, 0 exceedances
Reviewed operation and need for more work with respect to issues they are facing due to the type of system that is in place.
Committee requested that a 10 year history of capacity for plant be provided to Council.
Discussion took place with regards to storage, capacity and infiltration
An EA study is being performed with respect to infiltration.
Jed Kelly, Director of Technology stated that the inspection report is actively on-going - review of system and areas with respect to infiltration.
Moved By: Councillor Van Galen Seconded By: Councillor Pope THAT Committee of the Whole receive on behalf of Council the 2013 Annual Summary Report - Wastewater Treatment Plant.
CARRIED
2 34
E. OPERATIONAL BOARD REPORTS 5.1. Bluewater Recycling Assoc. - Coun. Osborne 5.1.1. Bluewater Recycling Association Meeting Highlights March 2014 Moved By: Councillor McCotter Seconded By: Councillor Pope THAT Committee of the Whole receive on behalf of Council the Bluewater Recycling Association Meeting Highlights - March, 2014.
CARRIED
5.2. Library Board - Mayor Grose, Coun. Hainer, Winter Councillor Winter reported that a number of policies are in place with respect to the certification. The CEO has completed a satisfactory 3 month evaluation, will be conducting a 6 month evaluation.
5.2.1. Library Board Meeting Minutes February 19, 2014 Moved By: Councillor McCotter Seconded By: Councillor Pope THAT Committee of the Whole receive on behalf of Council the Library Board Meeting Minutes dated February 19, 2014.
CARRIED
5.3. Municipal Liaison Committee - Coun. Hainer, Van Galen - no meeting
5.4. Perth District Health Unit - Coun. Van Galen 5.4.1. Perth District Health Unit Board Minutes dated February 19, 2014 Moved By: Councillor Van Galen Seconded By: Councillor Pope THAT Committee of the Whole on behalf of Council receive the Perth District Health Unit Board Minutes dated February 19, 2014.
CARRIED
3 35
5.5. Police Services Board - Mayor Grose, Coun. Winter - no meeting as Inspector presented annual report to Council.
5.6. Spruce Lodge Board - Coun. Pope, Van Galen 5.6.1. Spruce Lodge Board Minutes dated February 19, 2014 Councillor Van Galen reported that at the March meeting insurance costs were the main topic held at 2% and kept within budget.
Loss of Board member – Paul Nickel, CAO McLlwain to send letter of condolence to Nickel family
Moved By: Councillor Van Galen Seconded By: Councillor Pope THAT Committee of the Whole receive on behalf of Council the Spruce Lodge Board Minutes dated February 19, 2014.
CARRIED
5.7. Planning Advisory Committee Councillor Van Galen reported that discussions had been taking place on maps and the Upper Thames River Conservation Authority mapping; a meeting is scheduled with the UTRCA next week to discuss mapping and conservation authority permission requirements
5.7.1. Planning Advisory Committee Minutes dated March 3, 2014
5.7.2. Planning Advisory Committee Minutes dated March 17, 2014 Moved By: Councillor Van Galen Seconded By: Councillor Pope THAT Committee of the Whole on behalf of Council receive the Planning Advisory Committee Minutes dated March 3rd and March 17th, 2014. CARRIED
4 36
F. ADVISORY AND AD-HOC COMMITTEE REPORTS 6.1. Accessibility Advisory Committee - Coun. Hainer 6.1.1. Accessibility Advisory Committee Meeting Minutes dated January 13, 2014 Moved By: Councillor Pope Seconded By: Councillor Van Galen THAT Committee of the Whole on behalf of Council receive the Accessibility Advisory Committee Minutes dated January 13, 2014.
CARRIED
6.2. Business Improvement Area - Coun. Pope 6.2.1. Business Improvement Area Board of Management Minutes dated April 3, 2014 Councillor Pope reported that the BIA has expressed a desire for Council to work on minimum property standards for downtown.
Moved By: Councillor Pope Seconded By: Councillor Van Galen THAT Committee of the Whole on behalf of Council receive the Business Improvement Area Board of Management Meeting Minutes dated April 3, 2014. CARRIED
6.3. CBHFM - Mayor Grose, Coun. Hainer Mayor Grose reported that a request will be coming forward to have Main Street closed – Blue Jay’s events.
6.4. Economic Development Com. - Mayor Grose, Coun. Pope, McCotter - no meeting
6.5. Heritage St. Marys - Mayor Grose, Coun. Osborne Mayor Grose reported that a report is being prepared by the Heritage Committee regarding the Water Street Bridge.
5 37
6.6. Museum Board - Coun. Winter Councillor Winter reported on the - Annual General Meeting, - 160th Anniversary – Great Gatsby picnic - Second seminar to take place May 8th - Victoria Day celebrations - Grant - Canada summer jobs: Archives
6.7. Senior Services Board - Coun. Osborne, Winter Councillor Winter report on: - Workshop: Fraud and Scams - entranceway accessible - falls prevention 24 classes - pickle ball starting up
6.8. Huron Perth Healthcare Alliance Local Advisory Committee - Coun. Hainer - no report
6.9. Upper Thames River Conservation Authority 6.9.1. Upper Thames River Conservation Authority Minutes dated January 28 and February 27, 2014 Moved By: Councillor Pope Seconded By: Councillor Van Galen THAT Committee of the Whole on behalf of Council receive the Upper Thames River Conservation Authority Minutes dated January 28th and February 27th, 2014.
CARRIED
6 38
G. DEPARTMENT MONTHLY REPORTS 7.1. Administration 7.1.1. CAO's Monthly Report CAO McLlwain highlighted his report for Committee: - attendance at various meetings - local citizen Corporate Communications “ Stories of the Trails” - successful in RED grant funding, partnering with Stratford - digital media - incubator VIA Rail building: different sections, different activities i.e. business meeting rooms for rent. Programs funding will be evaluated and will be looking into them - Perth South and Stratford possible shared services i.e. IT services may be able to assist other municipalities
Moved By: Councillor Pope Seconded By: Councillor Van Galen THAT Committee of the Whole on behalf of Council approve CAO's Monthly Report April 2014.
CARRIED
7.2. Corporate Services 7.2.1. Corporate Services Monthly Report April 2014 Director of Corporate Services/Deputy Clerk Heinbuch highlighted her report for Committee: - Recruitment and selection process - Finance Recreation and Library - HR Coordinators position has been filled Lisa Lawrence a Certified Human Resources Professional has accepted the position - Job Information Questionnaire completed and rolled out to Leadership Team - Performance appraisal reviews completed - Designed 16 display advertisements
7 39
- Early Learning Centre tri-fold brochure and information folder - Town of St. Marys Aquatics brochure - programming 19th Annual Stonetown Heritage Festival and Downtown Car Show - grant for 2 Defibrillators for Recreation - Conducting corporate review of policies and work instructions. Working with team to modify or enhance as needed. This will go hand in hand with the Research and Development of a Corporate wide Policy and Procedure Manual - Initial steps being taken for commencement of process for a corporate wide records management program, with the establishment of a main file room at the MOC nearing completion.
Moved By: Councillor McCotter Seconded By: Councillor Pope THAT Committee of the Whole on behalf of Council approve Corporate Services Monthly Report April 2014.
CARRIED
7.3. Cultural Services 7.3.1. Cultural Services Monthly Report April 2014 Director of Cultural Services McKibbin highlighted her report for Committee: - service coordination “No Wong Door” program, services available in daycare facilities, when they contact centre will pass on to correct service, parents do not have to bounce around to find correct service - April 2nd Quadro Communications - history and development of St. Marys 20 minute video will be circulated and on town website - Ontario Youth Employment Fund – opportunity for someone who has all academic training to be hired - May 1st Daycare Open House
8 40
Moved By: Councillor McCotter Seconded By: Councillor Pope THAT Committee of the Whole on behalf of Council approve Cultural Services Monthly Report April 2014. CARRIED
7.3.2. Ontario Heritage Conference 2016 Trisha McKibbin presented her report - update on Ontario Heritage Conference 2016.
She advised that seed money will be provided through grants and funding from registrations, no financial contribution being requested will be requesting staff to sit on committee for conference. She stated that she would keep Council updated. A date has not been established with respect to forming committee.
Moved By: Councillor McCotter Seconded By: Councillor Van Galen THAT the Committee of the Whole receive the update report regarding the possibility of the Ontario Heritage Conference being hosted in Perth County in 2016. CARRIED
7.4. Development 7.4.1. Development Monthly Report April 2014 Director of Development Brouwer highlighted his report for Committee: - breakfast with business owners in core, for recommendations to EDAC Committee - refining site plan agreement procedures with respect to accessibility aspects - gas bar no application for building permit - Green Arc met with them today MOE application requested more information, no permanent decisions. MOE application, for new tire recycling industry noise standards, waste, air in process
9 41
Moved By: Councillor Van Galen Seconded By: Councillor Pope THAT Committee of the Whole on behalf of Council approve Development Monthly Report April 2014. CARRIED
7.5. Finance 7.5.1. Finance Monthly Report April 2014 Director of Finance Jansseune highlighted his report for Committee: - provincial and federal gas tax reporting complete - 3 audits are underway - water financial plan from BM Ross before end of May, once cost for system discussions will follow on how rates will be established for 5 years for water and wastewater
Moved By: Councillor McCotter Seconded By: Councillor Van Galen THAT Committee of the Whole on behalf of Council approve Finance Monthly Report April 2014 CARRIED
7.6. Fire 7.6.1. Fire Department Monthly Report April 2014
Moved By: Councillor Winter Seconded By: Councillor Pope THAT Committee of the Whole on behalf of Council approve Fire Department Monthly Report April 2014. CARRIED
7.7. Operations 7.7.1. Operations Monthly Report April 2014 Director of Operations Papple highlighted his report for Committee: - open space trail workshop attended by staff, signing etc. more information next few months - sidewalks for year $600. over budget - railing at mill race - RFP needs to be sent out
10 42
- have been going through capital projects getting them underway will bring report to council on timing - public meeting on EA for the bridge scheduled for May 26 or 28 to be determined
Moved By: Councillor Van Galen Seconded By: Councillor Pope THAT Committee of the Whole on behalf of Council approve Operations Monthly Report April 2014. CARRIED
7.8. Sport and Leisure 7.8.1. Sport and Leisure Monthly Report April 2014 Provide information to committee regarding number of swimmers down at pool and also cell at pool.
Moved By: Councillor Pope Seconded By: Councillor Van Galen THAT Committee of the Whole on behalf of Council approve Sport and Leisure Monthly Report April 2014. CARRIED
7.9. Technology 7.9.1. Technology Monthly Report April 2014 Director of Technology Kelly highlighted his report for Committee: - financial plan for water/wastewater working with BM Ross and Finance - 6 water main repairs for season - Video equipment has been installed in Council Chambers and has been cabled, server upgraded, ongoing re: audio - hosting video/audio uploaded to YouTube and possibility for Friendship Centre and Library to feed public viewing. - meter repairs ongoing to be completed when time and availability of customers permits - EA public meeting joint for bridges and water
11 43
Moved By: Councillor McCotter Seconded By: Councillor Pope THAT Committee of the Whole on behalf of Council approve Technology Monthly Report April 2014. CARRIED
H. OTHER BUSINESS 8.1 Report on Ministerial Meeting from Councillor Winter
Councillor Winter reported on his attendance at a Ministerial meeting: - each congregation has ways to deal with needs of persons with disabilities and accessibility to services - family living challenge for Town Council to find meaningful work for persons with disabilities, inclusion through the system i.e. March break - find places for people with disabilities - some people need to be looked at would be beneficial, highly skilled people - CAO to look into what is available in our community, will support and drive forward, jobs for individual refer to staff
8.2 E-waste – Habitat for Humanity
Habitat for Humanity - e-waste collection grant could be available that was received from community
Councillor Pope stated they have not met yet, will be discussing e- waste opportunities and the grant, collection funds and education. Staff should be involved. Looking into getting better security on bins
I. UPCOMING MEETINGS (as set out in agenda)
12 44
J. CLOSED MEETING SESSION - "Property" Matter
Moved By: Councillor Winter Seconded By: Councillor Pope THAT Committee of the Whole go into a session at 7:24 p.m. that is closed to the public under the Municipal Act Section 239 (2) subsection (c ) a proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED
Moved By: Councillor Pope Seconded By: Councillor Van Galen THAT Committee of the Whole rise from a closed session at 7:35 p.m. with staff being given direction CARRIED
K. ADJOURNMENT Moved By: Councillor McCotter Seconded By: Councillor Pope THAT Committee of the Whole Day 1 and Day 2 meeting adjourn at 7:35 p.m.
CARRIED
______Steve Grose, Mayor
______Kevin McLlwain, CAO/Clerk
13 45
April 11, 2014
Dear Mayor Grose and Town Council
We would like the St. Marys Council to consider our Induction weekend of "Municipal Significance" and the weekend will run from Thursday, June 19, through Sunday, June 22. During that time we are hosting a celebrity softball game, a celebrity golf tournament, a sports celebrity banquet, an induction ceremony a Toronto Blue Jays Clinic and a children’s music concert.
Please let me know if you have any questions and if this item is approved could you please provide us with a letter stating that approval so we can continue to make this weekend bigger and better for the Town of St. Marys and the Canadian Baseball Hall of Fame & Museum.
Thank you.
Scott Crawford Director of Operations
46 47 Township of Wainfleet “Wainfleet - find your country side!”
April 14, 2014
Natasha Devos, Acting Regional Clerk Office of the Regional Clerk Niagara Region 2201 St. David’s Road, P.O. Box 1042 Thorold ON L2V 4T7
RE: Motion for Support - Long Term Energy Plan
Dear Ms. Devos,
Thank you for your recent correspondence, received by our office on March 26th, 2014 regarding the resolution adopted by Regional Council on January 16th, 2014 calling on Premier Wynne and the Province of Ontario to take immediate action to prevent the increasing hydro rates in Ontario. Please be advised that Council for the Township of Wainfleet, at its meeting held on April 8th, 2014, passed the following resolution:
“THAT correspondence item no. 089 from the Office of the Regional Clerk, Niagara Region, regarding a resolution adopted by its Council on January 16th, 2014 calling on Premier Wynne and the Province of Ontario to take immediate action to prevent the proposed hydro rate and any other rate increases from being implemented, and requesting the support of all Ontario municipalities, be received;
AND THAT Council for the Township of Wainfleet does hereby support and endorse the resolution.”
Should you have any questions, please do not hesitate to contact the undersigned.
Sincerely,
Stacey Duncan Deputy Clerk cc: The Honourable Kathleen Wynne, Premier of Ontario Local MPPs All Ontario Municipalities (via email)
31940 Highway #3 • P.O. Box 40 • Wainfleet, ON • L0S 1V0 PHONE 905.899.3463 • FAX 905.899.2340 • www.wainfleet.ca 48
49 50 Wollaston Township P.O. Box 99 Coe Hill, ON K0L 1P0 Tel: 613.337.5731 Fax: 613.337.5789 Email:[email protected]
Honourable Kathleen Wynne Premier of Ontario 11th Floor, 77 Grenville Street Toronto, Ontario M7A IB3
March 17, 2014
Dear Premier Wynne,
Re: Provincial direction regarding development on private roads
This matter was considered by Council at its meeting held on February 28, 2014 and in this regard Council adopted the following resolution:
WHEREAS Wollaston Township is a Rural area with thousands of acres of undeveloped lands;
AND WHEREAS the best potential for growth for the Rural properties in Wollaston Township is tourism and recreational use;
AND WHEREAS the Township cannot afford to extend the existing network of municipally maintained roads to grant road frontage to these lands;
AND WHEREAS the Ministry of Municipal Affairs and Housing has indicated that they may not support policies that will permit new development to occur on the extensions of private roads, on new private roads or unopened road allowances;
THEREFORE BE IT RESOLVED THAT Wollaston Township requests that the MMAH reconsider their policy direction regarding development on private roads and un-open road allowances;
AND FUTHERMORE THAT policies be developed to allow municipalities more autonomy to regulate their own development in ways that are appropriate for their specific area;
51
AND FURTHERMORE THAT this resolution be circulated to the Premier of Ontario, The Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario(AMO) and to other Rural Ontario Municipalities.
The above is for your information and any attention deemed necessary.
Sincerely,
Jennifer Cohen Clerk Wollaston Township
52 FORMAL REPORT Page 1 of 2
Town of St. Marys
Report To: COUNCIL Date of Meeting: April 22, 2014 Department: Development and Facilities Status: Open Meeting Subject: Request for Variance of Sign Bylaw 33-2005
RECOMMENDATION:
That the proposal to place a banner sign across Queen St E, (rendering attached), to promote the Baseball Hall of Fame’s induction weekend be reviewed by the Committee of the Whole in order to proceed to our Town of St Marys Council meeting for permission be granted to the event’s organizers for the installation of the aforementioned sign on Town property from May 15th until June 25th, 2014. BACKGROUND: A sign permit application has been received, (application attached), requesting the placement of 1 banner sign across Queen St E, (map indicating location attached), between 117 (Cheese Shop), and 118 (Stacey’s Pizza), in order to promote the Baseball Hall of Fame’s induction weekend.
In order to provide this request, a variance of Sign Bylaw No.33-2005, for the following three items must be addressed.
Item 1: Permission from the Town as indicated in section 4.2 of Bylaw No. 33-2005 which states: 4.2 Prohibited Signs Any sign not expressly permitted by this By-law is prohibited and without limiting the generality of the foregoing, the following signs are specifically prohibited: (iii) a banner other than a banner located within a public road allowance and approved by the Town; ------
Item 2: Variance from the compliance requirement indicated in section 9.0 of Bylaw No. 33-2005 which states:
9.0 Central Commercial District g) All applications for signs shall be reviewed by the Town Heritage committee for comments prior to the issuance of a sign permit. ------
Item 3: Variance of the timeline indicated in with section 21.0 of Bylaw No. 33-2005 which states:
21.0 Temporary Signs 21.1 Banner sign No person shall install a banner sign sooner than thirty (30) days before the event and shall remove such sign no more than two (2) days after the event.
53 Page 2 of 2
REPORT: In order to to promote the Baseball Hall of Fame’s induction weekend and promote local tourism the Town has been requested to permit the installation of the aforementioned sign by the proponent of the permit application.
FINANCIAL IMPLICATIONS: Nil
OTHERS CONSULTED: Todd Thibodeau, Operations Supervisor Trisha McKibbin Museum Curator
Attached: Item 1, 2 Sign permit application Item 3, 4, 5 pictures of proposed banner Item 6 map of proposed installation Item 7 Response from the Heritage Committee
Respectfully submitted,
______Grant Brouwer Manager of Development
2
54 55 56 57 58 59 60 61 FORMAL REPORT
Town of St. Marys
Report To: Regular Council Meeting Date of Meeting: 22 April 2014 Department: Operations Status: Open Meeting Subject: Road Closure Request – CBHOF Induction Weekend
RECOMMENDATION: That Council approve the Road Closure Request from the Canadian Baseball Hall of Fame (CBHOF) for their Induction Weekend - Blue Jays Festival. BACKGROUND: In June, the CBHOF will hosts their annual induction weekend events in St. Marys, and this year will be partnering with the Toronto Blue Jays to enhance the event and offer more activities for the community. The CBHOF and Toronto Blue Jays are planning to host a festival in the downtown core from 9am to 12pm on Saturday June 21st. The Blue Jays will bring a mascot and 4 large inflatables, and the Blue Jay alumni will also be on hand to sign autographs. REPORT: The road closure will take place on Saturday June 21st, from 6am to 3pm. Queen Street will be closed between Water St. and Church St., and detours will be set up similar to the Heritage Festival. The BIA will be contacting each business which would be affected by the road closure. FINANCIAL IMPLICATIONS: No financial implications for the town. OTHERS CONSULTED: Trevor Exner, BIA Scott Crawford, Canadian Baseball Hall of Fame
Respectfully submitted,
______Chad Papple Kevin McLlwain Director of Operations CAO/Clerk
62 63 64 BY-LAW NUMBER 19 OF 2014
CORPORATION OF THE TOWN OF ST. MARYS
BEING A BY-LAW TO AMEND BY-LAW NO. 11-13 (Schedule F), A BY-LAW WITH RESPECT TO FEES TO BE CHARGED BY THE TOWN OF ST. MARYS.
AUTHORITY: Municipal Act, 2001, S.O. 2001, c.25, as amended, Sections 391.
WHEREAS Subsection 391 of the Municipal Act, 2001, S.O. 2001, Chapter 25, as amended provides that a municipality may pass by-laws imposing fees or charges on any class of persons for services or activities provided or done by or on behalf of the municipality;
AND WHEREAS the Council of The Corporation of the Town of St. Marys deems it expedient to amend Schedule F of By-law No. 11-13 to provide for fees and charges with respect to Daycare.
NOW THEREFORE The Corporation of the Town of St. Marys enacts as follows:
1. That Schedule “F” is hereby deleted and Schedule “F” attached hereto is enacted.
2. That this By-law shall come into force and take effect as of the 1st day of May, 2014
Read a first and second time this 22nd day of April, 2014.
Read a third and final time and passed this 22nd day of April, 2014.
______Steve Grose, Mayor
______Kevin McLlwain, CAO/Clerk
65 SCHEDULE “F”
Cultural Services – Early Learning Centre
Type of Fee 2014 FEES HST
Preschool Groups
Part-time contract enrollment – per day $37.25 N Monthly rate – 5 full days per week $741.00 N Emergency or Flex Care $47.00 N Late charge – per 5 minutes interval $3.00 N
Toddler Groups
Part-time contract enrollment – per day $40.00 N Monthly rate – 5 full days per week $772.00 N Emergency or Flex Care $47.00 N Late charge – per 5 minute interval $3.00 N
JK/SK Holiday’s Program
Pyramid Recreation Centre location – per contract hour $32.50 N Late charge – per 5 minute interval $3.00 N
Before and After School Programs
Holy Name location – per contract hour $7.00 N Little Falls School location – per contract hour $7.00 N Late charge – per 5 minute interval $3.00 N
66 BY-LAW NUMBER 20 OF 2014
CORPORATION OF THE TOWN OF ST. MARYS
BEING A BY-LAW TO AUTHORIZE THE SALE OF LAND TO LANG CONTRACTING CO. LTD. (property municipally known as 25 James Street, North, Town of St. Marys).
AUTHORITY: Municipal Act, 2001, S.O. 2001, c.25, as amended, Sections 4, 5 and 9.
WHEREAS Section 4 of the Municipal Act, 2001, as amended (hereinafter called “the Act”) provides that the inhabitants of every municipality are incorporated as a body corporate and Section 5 of the Act provides that the powers of a municipality shall be exercised by its Council, and further, Section 9 of the Act provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Act or any other Act.
AND WHEREAS The Corporation of the Town of St. Marys is the owner of the following:
“Part of Lot 3 (East Side of James Street), Registered Plan 225, designated as Part 2 on Reference Plan 44R-4994, and being part of property identification number 53254-0034(LT), in the Town of St Marys, County of Perth”
AND WHEREAS the property has been declared to be surplus to the needs of the Corporation.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF ST. MARYS enacts as follows:
1. The Offer to Purchase/Agreement of Purchase and Sale between The Corporation of the Town of St. Marys as Vendor and Lang Contracting Co. Ltd. as Purchaser with respect to the sale of the property is hereby approved.
67 By-law No. 21 of 2014 Page 2 of 2
2. The Mayor and the CAO/Clerk are hereby authorized to execute all documents including the Agreement of Purchase and Sale, and to take such steps and authorize such documents as in the municipal solicitor’s opinion are necessary or advisable to carry out the terms of the said Agreement.
Read a first and second time this 22nd day of April, 2014.
Read a third and final time and passed this 22nd day of April, 2014.
______Steven Grose, Mayor
______Kevin McLlwain, CAO/Clerk
68 BY-LAW NUMBER 21 OF 2014
CORPORATION OF THE TOWN OF ST. MARYS
BEING A BY-LAW TO CONFIRM ALL ACTIONS AND PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF ST. MARYS AT ITS REGULAR MEETING HELD ON APRIL 22ND, 2014.
AUTHORITY: Municipal Act, 2001, S.O. 2001, c.25, as amended, Sections 5(3).
WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 5(3), as amended provides that the jurisdiction of every council is confined to the municipality that it represents and its powers shall be exercised by by-law.
AND WHEREAS the Council of the Corporation of the Town of St. Marys deems it expedient to confirm its actions and proceedings;
NOW THEREFORE the Council of the Corporation of the Town of St. Marys hereby ENACTS AS FOLLOWS: 1. That all actions and proceedings of the Council of the Corporation of the Town of St. Marys taken at its meeting held on the 22nd day of April, 2014 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law. 2. That this by-law shall come into force and take effect as of the passing thereof.
Read a first and second time this 22nd day of April, 2014.
Read a third and final time and passed this 22nd day of April, 2014.
______Steve Grose, Mayor
______Kevin McLlwain, CAO/Clerk
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