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AGENDA ITEM NO. SOUTH HOLLAND DISTRICT COUNCIL REPORT TO: the CABINET – 10Th OCTOBER 2006 BY: PORTFOLIO HOLDER for ECONOMIC AN

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AGENDA ITEM NO. SOUTH HOLLAND DISTRICT COUNCIL REPORT TO: the CABINET – 10Th OCTOBER 2006 BY: PORTFOLIO HOLDER for ECONOMIC AN AGENDA ITEM NO. SOUTH HOLLAND DISTRICT COUNCIL REPORT TO: THE CABINET – 10th OCTOBER 2006 BY: PORTFOLIO HOLDER FOR ECONOMIC AND ENVIRONMENT AND INTERIM HEAD OF ECONOMIC AND COMMUNITY DEVELOPMENT SUBJECT: Further items regarding addition to staffing establishment of an Economic Development (Capital Projects) Officer post PURPOSE: To provide additional information for Cabinet to consider and make a recommendation to Council “This report relates to a matter which comes within the jurisdiction of the full Council, however it is considered appropriate to consult Cabinet on the issue before it is put before Council. It is therefore anticipated that the Cabinet will not make an executive decision but will instead make a recommendation to full Council. In view of this the call-in procedure will NOT apply." 1.0 INTRODUCTION 1.1 A report to Cabinet on the 5th September 2006 proposed that a new post of Economic Development (Capital Projects) Officer be added to the Council’s establishment for a fixed term of 3 years, subject to an on-going review by Cabinet 6 months prior to the post’s expiry. 1.2 Cabinet agreed that the proposal would be recommended to Council on the 18th October subject to a further report to Cabinet from the Interim Head of Economic and Community Development outlining the following information: A reassurance that the post can be funded from the Section 106 contribution gained from the Spalding and Sutton Bridge Power Station developments. A proposed work programme for the proposed new post of Economic Development (Capital Projects) Officer. Details in relation to the proposed member involvement during the recruitment and selection process for the new post. 1.3 The purpose of this report is to provide the required information. 2.0 A REASSURANCE THAT THE POST CAN BE FUNDED FROM THE POWER STATION SECTION 106 CONTRIBUTIONS 2.1 Any funds from the Sutton Bridge s106 may only be applied to 'facilitating, enabling or encouraging development within the Sutton Bridge Area' [i.e. within 5km of the boundary of the site]. This means that the proportion of the officer’s salary funded from the Sutton Bridge Power station would need to equate to the proportion of time that was spent on projects within 5km of the boundary of the Sutton Bridge Power station site. 2.2 Any funding from the Spalding Power Station section 106 will require agreement from SECL through the steering group set up within the section 106 agreement to ‘discuss the means by which the Council’s economic development strategy may be fulfilled by payments to third parties from the Economic Strategy Fund. This agreement would be sought in writing through that means. 2.3 Should that agreement not be forthcoming it would be possible to fund the officer from alternative sources for the short period until 17th March 2007 when the Economic Strategy Fund will be handed over to SHDC and that part of the s106 discharged, the Council would then have the fund within its own control. C:\DOCUME~1\ADMINI~1\LOCALS~1\Temp\BCL Technologies\easyPDF 4\@BCL@5005B2A6\@[email protected]/3/2006 2.4 Alternative sources of funding to cover this initial period include; Identifying the proportion of time within the first 12 months that would be allocated to Sutton Bridge and using this proportion to fund or part fund the first 11 weeks of the officer or alternatively some of the fund held for the development of the Food Heritage Centre could be used. As, assuming approval is given, the officer is unlikely to start until January at the earliest, there would effectively be only 11 weeks of service to be funded in this way. On the figures given in the 5th September Cabinet report this would equate to £9,327. 2.5 Figures quoted would of course increase each April in line with the Retail Price Index. Current assumptions are that this would be 3% p.a. 3.0 PROPOSED WORK PROGRAMME FOR THE CAPITAL PROJECTS OFFICER 3.1 The report presented to the Cabinet on 5th September outlined the projects that this post would be delivering form the Economic Development Strategy. Outlined below are the duties that the Economic Development Manager intends the post to undertake:- Determine a review of the requirements and identify potential projects within a 5k radius of Sutton Bridge with a view to reporting to Cabinet on the options for the use of the section 106 funds. From that review develop any approved projects. Ensure that all outstanding items relating to Winglands are finalised and that the Council works with potential investors to maximize the benefits of the employment site. Develop the Food Heritage Centre site, determine the best mix of uses, identify and bid for further funding and develop a partnership to build and run the facility. Develop and complete the Swan Walk regeneration scheme. With Cabinet approval complete the district-wide CCTV scheme. Undertake a study into the managed office space and starter unit requirements for Spalding and the district. Depending on the results of the study bring forward projects for approval and development. Co-ordinate and identify ideas from across the district and work up suitable projects that can be ‘frozen’ and used when funding opportunities arise unexpectedly . Maintain contact with all potential partners in the Fens Waterways project and ensure that the South Holland section of the work is kept to the forefront of the development. Identify projects that contribute to the Economic Development Strategy that can be approved and developed using the opportunities arising from the Spalding and Wingland power station section 106 funds. Work with partners to further develop the ‘cluster’ around the Holbeach Food Campus. To identify opportunities that will lead to improved car parking and bus station facilities in Spalding and to develop any opportunities that may arise. 4. DETAILS OF MEMBER INVOLVEMENT DURING THE RECRUITMENT AND SELECTION PROCESS FOR THE NEW POST 4.1. The Monitoring Officer has confirmed that the constitution does not include Member involvement for this level of post. 5. REPORT IMPLICATIONS 5.1 The primary financial implications are as previously stated from the 5th September Cabinet report. The Head of Finance has been consulted and has approved the financial implications identified. 6.0 ALTERNATIVE OPTIONS 6.1. The alternative options were detailed in the report presented to Cabinet on the 5th September 2006. 7. REASONS FOR RECOMMENDATIONS C:\DOCUME~1\ADMINI~1\LOCALS~1\Temp\BCL Technologies\easyPDF 4\@BCL@5005B2A6\@[email protected]/3/2006 7.1. Lack of the Economic Development (Capital Projects) Officer post is already resulting in work not being progressed to time and it is adding to the pressure on existing staffing resources. The work that is being progressed is being done in an ad hoc manner as insufficient staff resource is able to be allocated to the initiatives given the demands placed on members of the team by the other work they are undertaking. Lack of the post will severely limit Member’s ability to achieve their objectives within the Council’s Corporate Plan and within the Economic Development Strategy. 7.2. It is recommended that the post be funded from the S106 monies from the power station developments as this will limit the call on the Council’s general funds. In addition there is a real requirement for staff resource to properly disburse the S106 funding for economic development purposes. 7.3. Members will see that the sum of £44,095 per annum split between the two S106 funds is a very small proportion of the funds’ overall value. Many of the projects noted as being the responsibility of the proposed post are long term developments spanning three to five years or more. It is recommended that the post should be recruited to initially on a three year fixed term contract. This is to both ensure that there is allowance within the S106 monies for the post on a pre-determined basis (which would be £132,285) and also it is assumed that some of the more major projects would be nearing completion by that stage and the status of the post would be reassessed at that time. 8.0 RECOMMENDATIONS: 8.1. As this report concerns the expansion of the Council’s establishment, it is a decision that will be made at full Council. Therefore it is recommended that the Cabinet endorse the recommendations of the Portfolio Holder for Economic and Environment and the Interim Head of Economic and Community Development and recommend to Council that:- a) A new post of Economic Development (Capital Projects) Officer is created and added to the Council’s establishment. b) The post is funded at £44,095 per annum for three years after appointment and the on-going requirement for the post be reviewed by Cabinet six months prior to its expiry. c) Include the costs of the post as an item within the Council’s capital programme. d) The post is funded from the S106 contributions gained from the Spalding and the Sutton Bridge Power Station developments. Background papers:- Cabinet Report 5th September 2006 “Addition to staffing establishment of an Economic Development (Capital Projects) Officer post” Cabinet Report June 13th Economic Development Strategy 2006 – 09 SMT paper 12th April 2006 Proposed re-structure of the Economic Development Team. South Holland District Council the Corporate Plan 2006 – 2009 File Ref: None Appendices: None Local Government (Access to Information) Act 1985 Please contact Bruce Wakeling, Economic Development Manager if you want more information about this report or the background papers. You can contact him/her: by post at the Council Offices, Priory Road, Spalding, Lincolnshire, PE11 2XE by phone on 01775 761161 by email at [email protected] Tel: Spalding (01775) 761161 C:\DOCUME~1\ADMINI~1\LOCALS~1\Temp\BCL Technologies\easyPDF 4\@BCL@5005B2A6\@[email protected]/3/2006.
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